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TOWN OF MAMARONECK
TOWN BOARD AGENDA
Wednesday, February 19, 2020
Courtroom
5:00PM THE TOWN BOARD WILL CONVENE IN CONFERENCE ROOM ATO
DISCUSS:
1. Update/Review- Madison Avenue Traffic Improvement/Drainage Project
2. Review Proposed Local Law to Regulate Drones - US Open
3. Update - Sewer District Consolidation
4. Discussion -Ambulance District Fees -2020
5. Discussion -Ambulance District Contracts
6. Comprehensive Plan
7. Discussion - In Rem Foreclosure Proceeding
8. New Business
9. Request for Executive Session
8:00PM CALL TO ORDER— COURTROOM
Supervisor's Report
Citizen Comments
Board of Fire Commissioners
1. Fire Department Business
Affairs of Town of Mamaroneck
1. Appointments - Boards & Commissions
2. Authorization - Engineering Contracts - Madison Avenue Drainage Project
3. Designation of Lead Agency- Madison Avenue Project
4. Consideration of Ambulance District Fees - 2020
5. Authorization -Ambulance District Contracts
6. Authorization - Operating/Capital Budget Amendments 2019 & 2020
7. Set Public Hearing - Regulation of Drones
8. Resolution - Justice Court Financial Audit
9. Report of Bids - Contract TA-19-09A Town Center Restroom Renovation
10. Authorization - In Rem Foreclosure Proceeding
11. Salary Authorization - Town Comptroller's Office
12. Consideration of Certiorari
13. Authorization -Appointment of Auto Mechanic
Report of Minutes
Reports of the Council
Town Clerk's Report
Next Regularly Scheduled Meeting - March 4, 2020
Meeting Adjournment
Any physically handicapped person needing special assistance in order to attend the meeting should call the
Town Administrator's office at 381-7810.
Town of Mamaroneck
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740 West Boston Post Road, Mamaroneck, NY 10543-3353
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OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
❑ Update/Review- Madison Avenue Traffic I mprovement/Drainage Project
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740 West Boston Post Road,Mamaroneck, NY 10543-3353
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OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810
FAX 914-381-7809
saltieri@townofmamaroneckny.org
Memorandum www.townofmamaroneckny.org
To: Supervisor and Town Board
Re: Madison Avenue Traffic/Drainage Improvement Project
Date: February 14, 2020
The Town is preparing to move forward with the above referenced project. The
project has two major components:
0 Traffic Flow Improvements including the installation of a traffic signal at the
intersection of the I-95 Ramp and Madison Avenue as well as lane
realignments to establish left turn lanes.
0 Drainage Improvements including the installation of green infrastructure to
relieve the flooding that occurs along Madison Avenue particularly at the
intersection of Madison Avenue and Fifth Avenue.
Attachment A is a schedule of construction costs and the funding sources for each
phase of the project. The total cost for both phases is estimated to cost
$2,225,660. The Town has been fortunate to receive a grant of $lmillion from the
New York State Environmental Finance Corporation(EFC) to be applied to the green
infrastructure portion of the project. The balance of the funding will come from the
Cambium Developer's fee, bond funds and an appropriation of Town funds. The
costs listed above is inclusive of engineering and design costs.
The next step in the project is to authorize the engineering and final design of the
project. Because of the EFC Grant it has been recommended that the Town enter
into two separate engineering and design agreements for the project. First, it will
be easier to account for the engineering expenses for each phase of the project
which is critical to the grant reimbursements. Second, the EFC has a specific
template used for engineering and design agreements.
Attachment B is the engineering services agreement with Barton and Logiudice for
traffic improvement portion of the project. The fee for engineering and design is
not to exceed $85,000. There is also an allowance budget of $100,000 for
construction inspection.
Attachment C is the engineering services agreement with Barton and Logiudice for
the green infrastructure drainage improvements. The total fee proposes is
$134,000 which includes design and construction administration. A portion of this
expense will be covered by the grant.
ACTION REQUESTED: THAT THE TOWN BOARD APPROVE THE
ENGINEERING CONTRACTS FOR MADISON AVENUE TRAFFIC
Printed on Recycled Paper
IMPROVEMENTS AND DRAINAGE IMPROVEMENTS BETWEEN THE TOWN
AND BARTON AND LOGIUDICE SUBJECT TO FINAL REVIEW BY COUNSEL.
Stephen V. Altieri
Town Administrator
ATTACHMENT A
TOM
Madison Avenue Project _
Part Town Project
% TOTAL Drainage Traffic
Proiect Costs:
Construction Costs-Inc Engineering, design,
cons management& 15%contingency) $ 2,217,000 $ 1,230,000 $ 987,000
Design/engineering -
Project Management
Bond Costs @ 1% 1% 8,660 - 8,660
TOTAL PROJECT COSTS $ 2,225,660 $ 1,230,000 1 $ 995,660
Funding:
State Grant 1,000,000 $1,000,000
Developer Fees 250,000 120,340 129,660
Bond Funds 866,000 866,000
Town Funds 109,660 109,660
TOTAL FUNDING 2,225,660 1,230,000 995,660
Net I $ - $ - $ -
ATTACHMENT B
Barton
& oguidice
February 10, 2020
Mr.Stephen V. Altieri
Town Administrator
Town of Mamaroneck
740 West Boston Post Road
Mamaroneck, NY 10543
RE: Professional Consulting Services—Madison Avenue Complete Streets Project
File: 703.3803
Dear Mr.Altieri:
Barton & Loguidice, D.P.C. (B&L) is pleased to provide this scope of work to Supplement our original
agreement and feasibility study to continue working on the implementation of the Madison Avenue
Complete Streets project along Madison Avenue in the Town of Mamaroneck.
A. Scope
Please find the attached scope of work that outlines the professional services to be provide by B&L for
the design development, construction plans, and specifications for the project. The scope and
associated fee are as follows:
Task 1-Data Collection
• B&L will visit the site to gather existing conditions data, perform traffic counts, obtain
measurements, and to supplement survey data not previously obtained as necessary.
• Intersection turning movement counts will be collected for a total of 6 hours from 6:00 AM to
9:00 AM and 4:00 PM to 7:00 PM on a weekday,at the following two intersections:
o Madison Avenue/Jefferson Street/Interstate 95 exit/entrance 17 ramps
o Madison Avenue/Washington Square
Task 2-Preliminary Design
• 2021 No-Build traffic volumes for the weekday peak hour will be determined from the intersection
turning movement data collected.
• The Town will provide traffic data for any other approved development projects that are in the
study area. B&L will include the data with the background No-Build data. 2020 No-build traffic
volume will be presented in a figure and summarized in the Basis of Design Memorandum.
• Existing (No-Build) Intersection level of service and capacity analysis will be completed for the
study area intersections for the weekday peak hour. Analysis will be completed utilizing the
The experience to
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10 Airline Drive,Suite 200 Albany,NY 12205• Office:518-218-1801 •Fax 518-218-1805• BartonandLoguidice.com solve
Mr.Stephen V. Altieri B
Town of Mamaroneck 0
February 10, 2020 V
• Page 2
• Synchro Software and the procedures contained in the 2010 Highway Capacity Manual. The
results of the analysis will be presented in table format and summarized in the Basis of Design
Memorandum.
• B&L will complete a Draft Basis of Design Memorandum that will present the existing conditions,
data collected, analysis performed, design standards, design criteria, non-standard or non-
conforming features (if any), and the preliminary layout for the project.
• The Draft submittal (assumed 50% complete stage) will
include:
o Maintenance and Protection of Traffic Concepts
o General Plans including lane layouts,crosswalks, utility conflicts
o Preliminary Traffic Signal and Pedestrian Signal Design
o Pertinent Details
o Signing and Striping Designs
o Preliminary Construction Cost Estimate
• B&L will meet with the Town to review the Draft submittal, prior to developing the Final
construction documents. Comments received will be incorporated, as appropriate, into the final
design package.
Task 3- Final Design
• The Final submittal (100% complete) will include but is not limited to a set of NYS Professionally
Licensed and Sealed Contract Documents suitable for public bidding such as:
o Title sheet
o General notes, index, legends,and abbreviations
o Table of estimated quantities
o Maintenance and protection of traffic plans and details
o Roadway construction plans
o Traffic signal plans and details
o Signing and striping plans and details
o Curb ramp and ADA compliant features
o Drainage plans and details
o Sidewalk and curb designs
o Various details and tables
o Contract bid documents
o Final construction cost estimate
Mr. Stephen V.Altieri B
Town of Mamaroneck
February 10, 2020 8111-4
. Page 2
• Contract Bid Documents
B&L will prepare a complete package of bid-ready contract documents. The package will include:
• Instructions to bidders
• Bid documents and a construction contract for the intersection and traffic signal improvements,
subject to review and approval by Owner in writing (the "construction contract")
• Contract language, including applicable federal provisions and prevailing wage rates for work
within the New York State right of way
• Specifications
• Plans
• Supplemental information available to bidders
• Signed utility Agreements and Schedules
• Construction Management Plan
Task 4—Bidding and Award
Advertisement
B&L will prepare the advertisement for bids to be distributed to prospective bidders or to be placed in
the local newspaper or one other publication identified by the Town.
The Town will coordinate the advertisements in the publications if required.
Bid Opening(Letting)
B&L will analyze the bid results. The analysis will include:
• Verifying the low bidder.
• Ensuring receipt of all required bid documents(non-collusive bid certification, debarment history
certification, etc.).
• Breaking the low bid into fiscal shares, if necessary.
• Determining whether the low bid is unbalanced.
• Checking accuracy of quantity calculations.
• Determining appropriateness of price bid for work in the item.
Task 5 -Construction Support and Administration
B&L will provide design and engineering response to unanticipated or changed field conditions, analyze
and participate in proposed design and/or engineering changes, and interpret design plans.
• B&L will interpret and clarify design concepts, plans and specifications.
Mr.Stephen V.Altieri B
Town of Mamaroneck
February 10, 2020 ► L
Page 2
•
• B&L will review and approve shop drawings and submittals and review material certifications for
construction.
B&L will provide, contract administration services from such time as directed to proceed until the
completion of the work and issuance of final payment under the construction contract for the complete
streets project. B&L will,for the administration of the construction contract maintain complete records,
process payments, perform observations of the work and on-site field tests of all materials and items of
work incorporated into the construction contract consistent with NYSDOT and Town of Mamaroneck
policies and the specifications and plans applicable to the work.
B&L will assist the Town in the execution of the contracts/agreements with the contractor constructing
and installing the complete streets project.
Task 6-Construction Observation
The Consultant will provide part-time construction inspection for the Town.
Estimating&Technical Assumptions
The following Technical Assumptions have been made for estimating the Contract Sum payable to
Consultant under the Agreement.
1. Assume one (1) kick-off meeting and site visit with the Town.
2. Assume three (3)site visits by the design staff.
3. Traffic data collection will be required at two intersections; Madison Avenue,Jefferson
Street, and Interstate 95 exit/entrance 17 ramps. Assume two-way traffic volumes
collected by Automatic Traffic Recorder(ATR)will be required.
4. Two (2) plan submittals(draft and final) are included.
5. Design will be in English units on 11"x17" plans.
6. Proposed improvements can be completed within existing right-of-way. Right-of-way
acquisition or easement maps are not included at this time.
7. Preliminary plans will be sent to utilities as needed for review of potential conflicts. The
design of utility relocations is not included.
8. Design will be in compliance with the New York State Standard Sheets and Specifications,
Manual on Uniform Traffic Control Devices (MUTCD), and the New York State
Supplement to the MUTCD, unless otherwise indicated.
9. Coordination with the NYSDOT and NYS Thruway Authority is required for the
improvements on the Interstate 95 approach to Madison Avenue. Intersection and
traffic signal improvements adjacent to the State right of way will require a NYSTA
Highway Work Permit (HWP). The application fees for the HWP will be paid for by the
construction contractor and is not included in the Contract Sum under the construction
contract.
Mr. Stephen V.Altieri B
Town of Mamaroneck
February 10, 2020
Page 2
10. It is assumed that environmental permitting is not required.
11. Bid documents will be provided in PDF format electronically to facilitate downloading.
12. Assume bid documents will include one (1) base bid and no alternate bid items.
13. Assume one(1) addendum for one (1)3-week bidding period.
14. Nighttime construction will not take place.
15. Assume construction duration of three (3) months.
16. Consultant's staff will be performing construction administration and observation for this
work. Construction administration includes one (1) pre-construction meeting with the
contractor, monitoring of the contractor's adherence to the schedule, submittal and
material review/approval, contractors payment recommendations, and interpretation
and clarification of design plans and specifications.
17. Construction observation is assumed to be part-time and shared with the Town of
Mamaroneck Staff.
18. Materials testing by a certified testing lab/company will be required for concrete,
asphalt, granular material, topsoil, etc. These services will be required either at the
materials source or on-site for work within the NYSTA and Town right of way.
19. Record plans will be completed in PDF and hard copy format. Assume one (1) full size
and one (1) half size set of record plans.
20. Digital copies of design can be provided in AutoCAD or MicroStation format,if requested.
21. Assume the Town will place the advertisement for bids.
B. Schedule
The proposed project schedule is as follows:
• Notice to Proceed February 2020
• Begin Survey and Design March 2020
• Complete Preliminary Design June 2020
• First Review submission to Town June 2020
• Public Information Meeting July 2020
• 90% Design Completion & Plans to Town September 2020
• Final Plans Completed December 2020
• Bidding and Letting February 2021
• Construction Award March 2021
• Begin Construction , April 2021
• Construction Completed July 2021
Mr. Stephen V.Altieri B
Town of Mamaroneck tAL
February 10,2020
Page 2
C. Fee
B&L proposes to complete the Design elements of the work based on a time and material basis equal to
the cumulative time charged to the project by each class of Engineer's employees with a cost to not
exceed of$85,000 which includes Engineering design and the development of the contract documents
suitable for bidding in accordance with the tasks in this scope of work.
Construction administration/support and part-time construction inspection outlined in the scope of
work is based on an estimated budget of$100,000 and may be modified during the project progression
through a Town and B&L developed amendment if necessary.
B&L will prepare an invoices in accordance with previous standard invoicing practices and submit the
invoices to the Town.
If you have any questions at all concerning this proposal, please do not hesitate to contact Thomas Baird
of our Albany Office at(518) 218-1801.
Sincerely,
BARTON& LOGUIDICE, D.P.C.
Robert 1. Sipzner, P.E. Thomas C. Baird, P.E.
Vice President Associate
TCB/
ATTACHMENT C
Barton
&joguidice
February 7, 2020
Mr.Stephen V.Altieri
Town Administrator
Town of Mamaroneck
740 West Boston Post Road
Mamaroneck, NY 10543
RE: Professional Consulting Services—Madison Avenue Renewal Project
File: 703.3802
Dear Mr.Altieri:
Barton&Loguidice, D.P.C. (B&L) is pleased to provide this Scope of work to Supplement our original
agreement and to continue working on the implementation of Green Infrastructure,Stormwater
Treatment, and Management alternatives along portions of Madison Avenue in the Town of
Mamaroneck.
Please find the attached scope of work that outlines the professional services to be provide by B&L for
the design development, construction plans,and specifications for the project. The proposed project
schedule is as follows:
• Notice to Proceed March 2020
• Begin Survey and Design April 2020
• Complete Preliminary Design June 2020
• First Review submission to EFC July 2020
• Final Plans to EFC October 2020
• Bidding and Letting February 2021
• Construction Award March 2021
• Begin Construction April 2021
• Construction Completed July 2021
B&L proposes to complete the work based on a time and material basis equal to the cumulative time
charged to the project by each class of Engineer's employees with a cost to not exceed of$134,000
which includes all labor, reimbursable expenses(printing,travel,etc.)and subconsultant services
outlined in the Scope of Work.
We will prepare an invoice in accordance with previous standard invoicing practices and submit the
invoice to the Town.
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The power to
10 Airline Drive,Suite 200,Albany,NY 12205■ Office:518-218-1801•Fax 518-218-1805• Bortonondlogurdice.com solve ®
Mr.Stephen V.Altieri B
Town of Mamaroneck ��
February 7,2020
Page 2
If you have any questions at all concerning this proposal, please do not hesitate to contact Thomas Baird
of our Albany Office at (518) 218-1801.
Sincerely,
BARTON &LOGUIDICE, D.P.C.
Robert J.Sipzner, P.E. Thomas C. Baird, P.E.
Vice President Associate
TCB/
Scope of Work/Task List Town of Mamaroneck
Attachment A February, 2020
Project Scope of Work
EXECUTIVE SUMMARY
Madison Ave Renewal Project
Town of Mamaroneck
Westchester County, New York
GIGP# 1738
This Green Innovation Grant Program ("GIGP")administered by the Environmental Facilities
Corporation ("EFC") project is located along Madison Ave and includes a Town owned parking
lot at the corner of 5th Avenue and Madison Avenue within the Town of Mamaroneck. The
project includes the installation of curb side and median bio-retention systems, new curb
installation, milling and repaving, pavement cross slope adjustments, tree and vegetation
planting, and a road diet on Madison Ave. The project also includes the installation of porous
pavement within a Town owned parking lot adjacent to Madison Ave.
The design of the stormwater elements of the project will be designed in accordance with the
New York State Department of Environmental Conservation's ("NYSDEC") Stomiwater Design
Manual ("SDM") January 2015, and the State Pollution Discharge Elimination System
("SPDES") General Permit GP-0-20-001. Roadway specific elements of the project will be
designed in accordance with the New York State Department of Transportation Standard
Specifications and any applicable Town of Mamaroneck Standards and Guidelines.
The project has received GIGP funding in the amount of$1 M and is 90% reimbursable. The
estimated cost of the project is $1.23M with the Town providing the balance of the project costs.
Barton and Loguidice, D.P.C., herein referred to as the Consultant, shall provide Preliminary
and Final Design services as outlined in Sections 1 through 9 of the project scope. Design
services will include, but are not limited to, ground survey, mapping, soil borings and infiltration
tests, SEQR documents, the development of construction plans, bid documents, specifications
and estimate.
Right of Way Acquisitions are not expected to be required but would be added as a
Supplemental Agreement, if necessary.
The anticipated letting date for this project is February 2021, with construction completion
anticipated in July of 2021.
Section 1 - General
1.01 Project Description and Location
This project is known as: Madison Ave Renewal Project
GIGP#: 1738
Project Description: The project includes preliminary and final design
services, contract, and bidding document
development for the project. Construction Support
and Inspection will be added as a Supplemental
Agreement. The project includes the installation of
curb side and median bio-retention systems, new curb
installation, milling and repaving, pavement cross
slope adjustments, tree and vegetation planting, and a
road diet on Madison Ave. The project also includes
the installation of porous pavement within a Town
owned gravel parking lot adjacent to Madison Ave.
Project Limits: Madison Ave between the intersections of 5th Ave and
Myrtle Boulevard and portions of the adjacent Town
owned parking lot at the intersection of 5th and
Madison Ave.
Town: Mamaroneck
County: Westchester
All work performed by the Consultant at the Consultant's initiative will be within the
current project limits specified above.
1.02 Contract Administrator
The Town's Contract Administrator for this project is Mr. Stephen V. Altieri who can be
reached at (914) 381-7810.
All correspondence to the Town should be addressed to:
Stephen V. Altieri
Town Administrator
Town of Mamaroneck
740 West Boston Post Rd
Mamaroneck, New York 10543
SValtieri@townofmamaroneckny.org
The Contract Administrator should receive copies of all project correspondence.
1.03 Project Classification
Classification under the New York State Environmental Quality Review Act(SEQRA)
Part 617, Title 6 of the Official Compilation of Codes, Rules, and Regulations of New
York State (6 NYCRR Part 617)is assumed to be an Type II Action.
2
1.04 Categorization of Work
Project work is generally divided into the following sections:
Section 1 General
Section 2 Data Collection &Analysis
Section 3 Preliminary Design
Section 4 Environmental
Section 5 Right-of-Way
Section 6 Detailed Design
Section 7 Advertising, Bid Opening and Award
Section 8 Construction Support
Section 9 Construction Inspection
Section 10 Estimating & Technical Assumptions
When specifically authorized in writing to begin work, the Consultant will render
all services and furnish all materials and equipment necessary to provide the
Town with reports, plans, estimates, and other data specifically described in
Sections 1, 2, 3, 4, 6, 7, 8, 9 and 10
1.05 Project Familiarization
The Town will provide the Consultant with the following information if available
• Plans for future related transportation and infrastructure improvements or
development in the area of the project.
• Record and as-built plans.
• Pavement history.
• Anticipated Town permits and approvals (initial determination).
• Available project studies and reports.
• Other relevant documents pertaining to the project.
• Information regarding utilities.
The Consultant will become familiar with the project before starting any work. This
includes a thorough review of all supplied project information and a site visit to become
familiar with field conditions.
1.06 Meetings
The Consultant will prepare for and attend five (5) meetings as directed by the Town's
Contract Administrator. Meetings may be held to:
• Present, discuss, and receive direction on the progress and scheduling of work in
this agreement.
• Present, discuss, and receive direction on project specifics.
• Discuss and resolve comments resulting from review of project documents,
advisory agency review, and coordination with other agencies.
• Preview visual aids for public meetings.
• Manage subconsultants and subcontractors.
The Consultant will be responsible for the preparation of all meeting minutes; the
minutes will be submitted to meeting attendees within ten (10) days of the meeting date.
3
1.07 Cost and Progress Reporting
For the duration of this agreement, the Consultant will prepare and submit to the Town
on a monthly basis a Progress Report in a format approved by the Town. The beginning
and ending dates defining the reporting period must correspond to the beginning and
ending dates for billing periods, so that this reporting process can also serve to explain
billing charges. (In cases where all work under this contract is officially suspended by the
Town, this task will not be performed during the suspension period.)
1.08 Policy and Procedures
The design of this project will be progressed in accordance with Town of Mamaroneck
and NYSDOT Standards and Specifications.
A. Compliance with Documents
All work will conform to current versions of the following documents, as applicable.
• NYS Stormwater Management Design Manual (January 2015)
• NYSDEC SPDES Permit GP-0-20-001
• Town of Mamaroneck Standards and Specifications
• A Policy on Geometric Design of Highways and Streets, American
Association of State Highway and Transportation Officials (AASHTO)
• ADA Accessibility Guidelines for Buildings and Facilities
• AASHTO Standard Specifications for Highways and Bridges
• AASHTO Model Drainage Manual & NYSDOT Model Drainage Manual
• AASHTO Guide for the Design of Bicycle Facilities
• NYSDOT Highway Design Manual
• National Manual of Uniform Traffic Control Devices
• NYSDOT Environmental Procedures Manual
B. Compliance with Environmental Laws, Regulations and Permits
All work will comply with the requirements of all applicable state and federal
environmental laws, regulations and policy.
1.09 Specifications
The project will be designed and constructed in accordance with the current edition of
the NYSDOT Standard Specifications for Construction and Materials, including all
applicable revisions and/or as defined by Town of Mamaroneck Standards.
1.10 Subconsultants
Procurement of subconsultants shall be in accordance with the Town of Mamaroneck's
requirements.
• Coordinating and scheduling work, including work to be performed by subconsultants.
• Technical compatibility of a subconsultant's work with the prime Consultant's and
other subconsultants' work.
1.11 Subcontractors
Procurement of subcontractors Shall be in accordance with the Town of Mamaroneck's
requirements.
4
Section 2 - Data Collection & Analysis
2.01 Design Survey
Topographic survey and mapping will be obtained by the Consultant in order to perform
the design and develop construction documents.
All work is expected to take place within the Town and NYS Thruway Authority Right of
Way (limited to 1-95 ramp intersection with Madison Avenue) adjacent intersecting
streets, and the Town owned parking lot at the intersection of Madison Ave and 5th Ave.
Limits of survey and mapping are as follows:
• Eastern Limit: 20' east of the edge of Myrtle Boulevard and Byron Place
• Western Limit: 100'west of the intersection of Madison Ave and 5th Ave
• Northern Limit: 100' north of Madison Ave along Jefferson Street, Washington
Square, and Myrtle Boulevard
• Southern Limit: 100' south of the Town owned Parking Lot along 5th Ave, Interstate
95 Ramp, Maxwell Ave, and Byron place.
• Locate all surface objects including: utility poles, manholes, valve boxes, trees, curb,
fences, signs, pavement markings, drainage structures, swales, ditches, manhole rim
and invert elevations, underground utilities (pipes& cables), overhead utility lines
and types, elevation breaks and spot elevations every 25' within above limits.
Horizontal and vertical project controls will be established based on NAD 1983/ NAVD
1988 Data.
2.02 Design Mapping
The Consultant will provide the following design mapping and 1-foot contours in a 3D
format:
■ 1:20 scale mapping
The Consultant will provide supplemental mapping when needed for design purposes
and to keep the mapping current.
2.03 Soil Investigations
The Consultant will obtain soils information and perform testing including soil borings
and infiltration tests to determine soil types and infiltration rates.
2.04 Hydraulic Analysis
A comprehensive hydraulic analysis is not required, however, drainage and storm water
calculations will be performed as required for the design.
2.05 Pavement Evaluation
The Consultant will evaluate the existing pavement along Madison Ave in the project area
and determine the pavement treatment necessary to provide the re-profiling for drainage
conveyance.
5
Section 3 - Preliminary Design
3.01 Design Criteria
The Consultant will identify the applicable design standards to be used for this project,
and will establish project-specific design criteria.
3.02 Development of Alternatives
The Consultant will meet with the Town and EFC once the soil testing and survey work
and subsurface investigations have been completed to discuss and evaluate feasible
conceptual designs which accomplish the project objectives. These evaluations will not
to be carried beyond the point of establishing the feasibility of the concepts, the relative
order-of-magnitude costs, advantages, disadvantages, and problem areas of each
concept. From this meeting, a preferred alternative will be established and progressed
for further development.
Design Development
The Consultant will progress the design elements including:
• Porous asphalt and foundation systems
• Curbing and drainage
• Soil and foundation consideration
• Utility coordination
• ADA accessibility requirements
• Bio-retention systems
• Existing pavement conditions and resurfacing options
• Maintenance and protection of traffic during construction.
• Conceptual landscaping.
• Accessibility for pedestrians and bicyclists.
• Lighting.
• Construction cost factors.
• Storm drainage and connections
The Consultant will prepare the following drawings for each design alternative
analyzed (Assume 40% complete):
• 1'=40' plans showing (as a minimum) stationed control lines, geometrics;
layout information, construction limits, cut and fill limits, and proposed
right-of-way acquisition lines (if required).
• Profiles, at a scale of 1"=40' horizontal and 1"=5' (maximum)vertical,
showing (as a minimum) the vertical datum reference; significant
elevations; existing ground line; theoretical grade line; grades; vertical
curve data including sight distances; centerline stations and equalities;
and construction limits.
• Typical sections showing (as a minimum) pavement details, and shoulder
widths; sidewalks, ditches, gutters, curbs, and side slopes.
• Grading Plan
• Green Infrastructure layout plan and details
• Other details necessary to complete the project.
The Consultant shall contact the owners of public and private utilities within the
project limits to identify potential conflicts in each alternative.
6
3.03 Cost Estimates
The Consultant will develop, provide, and maintain a cost estimate for the design.
The Consultant will update the estimate periodically and as necessary to incorporate
significant design changes.
3.04 Preparation of Basis of Design Memo
The Consultant will prepare a Basis of Design Memo, which will include the results of
analyses and/or studies performed in other sections of this document. The Memo will
document the design decisions and will supplement the Feasibility Study submitted to
EFC for consideration for this GIGP grant. The memo will be submitted to the Town for
review.
3.05 Advisory Agency Review
The Consultant will provide the Town with 4 copies of the Preliminary Construction
Plans for review distribution to advisory agencies such as EFC, as necessary.
The Consultant will assist the Town in evaluating and preparing individual responses to
the review comments received.
3.06 Public Information Meeting(s) and/or Public Hearing(s)
A. Public Information Meeting(s)
One Public Information Meeting (PIM) will be held in conjunction with the
Madison Avenue Complete Streets project.
The Consultant will provide displays, brochures, sign in sheets and comment
forms.
Advertisement for the PIM will be performed by the Town with assistance from
the Consultant Team.
7
Section 4 - Environmental
4.01 NEPA Classification
Not applicable
4.02 SEQRA Classification
The Consultant will assist the Town in complying with SEQRA (6 NYCRR Part 617).
The project is assumed to be a Type II action under SEQRA with the Town as the Lead
Agency. Consultant tasks include, but are not limited to:
• Drafting Short Environmental Assessment Form(s).
a Drafting a Negative Declaration.
• Drafting notices.
4.03 Screenings and Preliminary Investigations
The Consultant will screen and perform preliminary investigations to determine potential
impacts resulting from the design alternative(s). Work will be performed, as detailed
below and in accordance with the criteria contained in the NYSDOT Environmental
Procedures Manual, to determine whether further detailed analysis or study is required.
The results of these screenings and preliminary investigations will be summarized in the
Basis of Design Memo.
General Ecology and Endangered Species
The Consultant will evaluate the nature, extent, and significance of potential impacts
(including impacts during construction)for each project alternative on fish, wildlife, and
habitat. This analysis will include general determinations of amount and type of
vegetation to be disturbed, special habitats that might be damaged, and possible
interruption of fish and wildlife movements (e.g. blockage of fish movement through
culverts, interruption of deer movement by fences, etc.). The Consultant will determine
appropriate avoidance, minimization of harm, and mitigative measures to compensate
for project impacts.
The Consultant will coordinate with involved State and Federal resource agencies (New
York State Department of Environmental Conservation (NYSDEC), U.S. Fish and
Wildlife Service (USFWS), National Marine Fisheries Service (NMFS)). Letters will be
obtained from involved agencies to document the likely presence or absence of
endangered, threatened, or rare species in the project area. Based on the results of
agency contacts, the Consultant will determine the presence or absence of
endangered, threatened, or rare species within project boundaries, assess potential
impacts of each design alternative on such species and their habitats, and, as
necessary, determine measures for avoidance, mitigation, and minimization of harm.
The Consultant will determine whether an Endangered and Threatened Species Survey
is warranted. The Consultant shall notify the Town if a study is warranted and shall not
begin the study until receiving authorization from the Town.
Ground Water
The Consultant will determine whether the project is in a an Project Review Area of an
EPA designated Sole Source Aquifer or in a NYSDEC designated Primary Water Supply
or Principal Aquifer Area. The Consultant will assess potential impacts on the aquifers
8
and any public or private nearby wells used for drinking water. The Consultant will
evaluate avoidance, minimization, and mitigation measures regarding ground waters.
Surface Water
The Consultant will identify drainage basins existing within or adjacent to the project
site and will determine how the existing soils, vegetation, topography, climate, and
seasonal nature of the proposed construction may affect the potential for erosion and
sedimentation.
The Consultant will assess temporary and permanent measures and practices that may
be used to avoid or minimize and control soil erosion, sedimentation, and surface water
pollution during and after construction.
The Consultant will determine if the project requires coverage under the SPDES
General Permit for Stormwater Discharges from Construction Activities, NYSDEC Permit
No. GP-0-20-001. The Consultant will file any required "Notice of Intent" with the
NYSDEC, as appropriate.
If the project is in the New York City water supply watershed (NYSDOT Regions 1 ,8 &
9, the Consultant will review the NYSDOT/NYSDEC Memorandum of Understanding
and the NYC Final Watershed Regulations to determine whether or not a Stormwater
Pollution Prevention Plan (SWPPP) is required. The Consultant will determine and
describe how the proposed work complies with the substantive requirements of the
Watershed Regulations and the MOU. The Consultant will assess the need for
temporary and permanent stormwater facilities and will assess the need for additional
right-of-way for such facilities.
The Consultant will assess measures, as appropriate, to capture on-site the first flush
0.5 inch of rainfall from all surfaces made more impervious by the project, attenuate
peak flow, and control thermal discharges to cold water fishery streams. The
Consultant will assess the need for additional right-of-way to accommodate permanent
stormwater facilities.
The Consultant will assess whether or not project work will affect the special
characteristics or qualities of a designated Wild, Scenic, and Recreational River or Study
River (e.g., navigation, riparian cover, scenery, etc.).
State Wetlands (Assume not present)
The Consultant will investigate types, locations, and extent of state-regulated wetlands
in the project area, including:
• Reviewing NYSDEC Freshwater Wetlands Maps, Adirondack Park Agency
Freshwater Wetlands Maps, and NYSDEC Tidal Wetlands Maps to identify
locations of state-regulated wetlands in the project area. Determining if the
design alternative(s)will impact the identified State- regulated wetlands and their
regulated adjacent areas (usually 100'for freshwater and 300' for tidal).
• Determining if, and which, State permits are needed for activities in wetlands and
their regulated adjacent areas, including Article 24 permits for State-regulated
freshwater wetlands and Article 25 permits for State-regulated tidal wetlands.
Assume there are no State wetlands in the project area or any wetlands that would be
impacted as a result of this project.
9
Federal Jurisdictional Wetlands (Assume not present)
The Consultant will use NYSDEC Wetlands Maps, US Fish &Wildlife Services National
Wetland Inventory Maps, and Soil Conservation Services County Soil Survey Reports to
screen for the presence of freshwater and tidal wetlands.
The Consultant will make a site visit to determine if Federal jurisdictional wetlands are
present within or adjacent to the proposed project limits, and whether the wetlands could
be affected by proposed project activities.
Assume there are no Federal wetlands in the project area or any wetlands that would be
impacted as a result of this project.
Floodplains
The Consultant will determine if a Flood Plain Evaluation is needed for the project.
Coastal Zone Management
Not Applicable
Navigable Waterways
Not Applicable
Historic Resources
The proposed project is subject to the tenets of Section 106 of the National Historic
Preservation Act and the New York State Historic Preservation Act, each administered
by the State Historic Preservation Office (SHPO)within the NYS Office of Parks,
Recreation, and Historic Preservation (OPRHP).
The Consultant will perform a cultural resource screening to determine if a cultural
resource study is needed.
The Town, with assistance from the Consultant, will request an Effect Determination
from the Office of Parks, Recreation and Historic Preservation (OPRHP) in writing from
the State Historic Preservation Office (SHPO.)
Parks
The Consultant will perform a screening to determine if a detailed Section 4(f)or Section
6(f) evaluation is needed.
Hazardous Waste
The Consultant will screen for hazardous wastes and contaminated materials within the
project site and corridor (existing or proposed right-of-way, including easements). This
preliminary screening is a general review to identify properties within the right-of-way or
in close proximity that could contain or be a source of hazardous wastes or
contaminated materials. The screening will include:
• A review of existing information about past and current land use to identify
10
possible sources of contamination within the project site and corridor, including:
o NYSDEC records such as: Registry of Inactive Hazardous Waste Sites;
Hazardous Substance Waste Disposal Site Study Reports; records of
chemical or petroleum storage tanks; waste incident and chemical
release reports.
o Town and municipal agency sources such as: local assessor and building
permit records; title abstracts; local historical society records.
o Records of discussions with former employees of industries and other
businesses located within or near the project area.
o Sampling of suspect bridge materials for lead.
o A site visit to look for observable physical evidence of contamination (e.g.,
stained soil, seepage, and stressed or dead vegetation).
The Consultant will complete a Hazardous Waste/Contaminated Materials Screening
Form.
Asbestos
The Consultant will make an initial determination on the scope and extent of potential
asbestos containing materials, based on the types of facilities impacted.
The Consultant must maintain a valid asbestos handling license for the duration of this
agreement and all Consultant personnel engaged in asbestos-related work must be
appropriately certified for the work being performed, as described in Section 56-2.2 of
Industrial Code Rule 56 (12 NYCRR Part 56).
The Consultant will perform a preliminary investigation for the presence of asbestos
containing materials (ACM's) within the project site and corridor, using the following
screening techniques:
• A review of available as-built drawings, record plans, and other construction
drawings of all structure and facilities in the project area, including but not limited
to pavement, shoulders, subgrade, underground utilities, buildings, and retaining
walls which could potentially require alterations or demolition as part of the
project.
• An on-site visual inspection of all structures and facilities.
Noise
Not applicable
Air Quality
Not applicable
Energy
Not applicable
Farmlands
Not applicable.
Visual Impacts
11
The Consultant will perform a screening to determine if a visual impact assessment is
needed.
4.04 Detailed Studies and Analyses
Based on the work performed in Section 4.03, the Consultant will determine whether
detailed analysis or study is required. Prior to commencing such detailed study or
analysis, the Town must concur with the Consultant's determination.
Assume Detailed Studies and Analyses are not required.
4.05 Permits and Approvals
The Consultant will obtain all applicable permit(s) and certification, including but not
necessarily limited to:
• SEQR Negative Declaration
The project will not involve soil disturbances greater than 1 acre and will not require a
stormwater pollution prevention plan or SPDES General permit for Construction.
Erosion and Sediment controls for implementation during construction will be included in
the construction drawings.
4.06 Environmental Hearing
Not applicable
12
Section 5 — Right-of-Way
Right-of-Way acquisitions or involvement are assumed to not be required.
13
Section 6 - Detailed Design
6.01 Preliminary Plans
Not Applicable — Project Coordination between the Town and the Consultant will allow
the design development to progress from the 40% complete design stage completed in
Task 3 to the 90% complete Advanced Detail Plans without an intermediate step.
6.02 Advance Detail Plans (ADP)
The Consultant will develop the approved design alternative to the ADP stage. At this
stage all plans, specifications, estimates and other associated materials will be 90%
complete.
The Consultant will prepare and submit 4 copies of the ADP's to the Town and EFC for
review.
6.03 Contract Documents
The Consultant will prepare a complete package of bid-ready 100% complete contract
documents. The package will include:
• Instructions to bidders
• Bid documents
• Contract language, including applicable federal provisions and prevailing
wage rates (with Town supplied information)
• Special notes
• Specifications
• Utility Agreements
• Plans
• A list of supplemental information available to bidders (i.e., subsurface
exploration logs, record as-built plans, etc.)
• Other pertinent information including other Town supplied information
• M/WBE goals
• Additional contract requirements set forth by EFC
The Consultant will submit the contract documents to the Town for approval.
The submission will be reviewed and discussed with the Consultant if changes are
necessary.
6.04 Cost Estimate
The Consultant will develop, provide, and maintain the construction cost estimate for
the project. The Consultant will update the estimate periodically and as necessary to
incorporate significant design changes, and will develop and provide the final Engineer's
Estimate, including all quantity computations.
6.05 Utilities
A utilities Inventory prepared by the Consultant indicating ownership and impacts to
existing utilities by the proposed work will be included with the final construction
documents.
14
A. Initial Contact Letter—The Consultant shall subsequently prepare and send a letter
to each utility impacted by the project, and include copies of the preliminary Utilities
Inventory Report, plans, profiles, typical sections, and cross-sections for the project.
The letter should clearly request that the utility provide a color-coded set of plans
• showing the existing facilities, as well as the proposed relocation, schedules, and
estimate of costs for the reimbursable work.
B, Coordination with Utility Schedule —After receipt of the information requested in Task
6.05.B, the Consultant shall prepare and submit a Coordination with Utility
Schedule. This schedule shall be included in the Utility Work Agreements, as well as
the contract documents.
C. Utility Work Agreements—The Consultant shall prepare a Utility Work Agreement
for each utility impacted by the project. The agreements must be signed by all
parties prior to advertising of the contract.
D. Notice to Utilities —The Consultant shall give notice to each utility as to the
schedule of letting and award of the project, including the tasks and schedules
contained in the "Coordination with Utility Schedule".
6.06 Information Transmittal
Upon completion of the contract documents, the Consultant will transmit to the Town all
project information, including electronic files. The electronic information will be in the
format requested by the Town, assumed to be PDF Format.
15
Section 7 - Advertisement, Bid Opening, and Award
7.01 Advertisement
The Consultant will prepare the advertisement for bids to be placed in the NYS Contract
Reporter and any other newspaper or publication identified by the Town. The
Consultant will submit the ad(s)to the Town for review and will revise the ad(s)to
reflect comments generated by that review. Upon approval by the Town, the
Consultant will place the advertisements.
7.02 Bid Opening (Letting)
The Town will hold the public bid opening and the Consultant may attend the public bid
opening at the Town's request.
7.03 Award
The Consultant will analyze the bid results. The analysis will include:
• Verifying the low bidder.
• Ensuring receipt of all required bid documents (non-collusive bid certification,
debarment history certification, etc.).
• Breaking the low bid into fiscal shares, if necessary.
• Determining whether the low bid is unbalanced.
• For pay items bid more than 25% over the Engineer's Estimate:
• Checking accuracy of quantity calculations.
• Determining appropriateness of price bid for work in the item.
• Determining whether the low bidder is qualified to perform the work.
The Consultant will assist the Town in preparing and compiling the package of
information.
The Town will award the contract and will transmit the award package to the successful bidder.
16
Section 8 - Construction Support
•
8.01 Construction Support
The Consultant will provide design response to unanticipated or changed field conditions,
analyze and participate in proposed design changes, and interpret design plans.
Work under this section will always be in response to a specific assignment from the Town
under one of the tasks below:
• In response to unanticipated and/or varying field conditions or changes in
construction procedures, the Consultant will conduct on-site field
reconnaissance and, where required, prepare Field Change Sheets modifying
pertinent contract plan sheets.
• The Consultant will analyze and make recommendations on the
implementation of changes proposed by the Town or the construction
contractor. This includes the Traffic Control Plan.
• The Consultant will interpret and clarify design concepts, plans and
specifications.
• The Consultant will review and approve structural shop drawings for
construction.
17
Section 9 - Construction Inspection
9.01 Equipment
The Consultant will provide equipment necessary for construction inspection
9.02 Inspection
The Consultant will assist the Town and provide, on a Part-Time basis, contract administration
and construction inspection services from such time as directed to proceed until the completion
of the final agreement and issuance of final payment for the contract. The Consultant will
assist the Town for the administration of the contract including maintaining project records,
processing payments, performing inspection work and on-site field tests of materials (as
applicable) and items of work incorporated into the contract consistent with the plans applicable
to the project.
9.03 Municipal Project Engineer
The Town will assign a Project Engineer to the contract covered by this agreement. This
Project Engineer will be the Town's official representative on the contract and the Consultant
will report to and be directly responsible to said Project Engineer.
9.04 Staff Qualifications and Training
The Consultant will provide sufficient trained personnel to adequately and competently perform
the requirements of this agreement.
9.05 Scope of Services/Performance Requirements
A. Quality
The Consultant will enforce the specifications and identify in a timely manner to the Town local
conditions, methods of construction, errors on the plans or defects in the work or materials
which would conflict with the quality of work, and conflict with the successful completion of the
project.
B. Record Keeping & Payments to the Contractor
1. All records will be kept in accordance with the directions of the Town. The
Consultant will take all measurements and collect all other pertinent information
necessary to prepare inspection reports for the days on-site, monthly and final
estimates, survey notes, record plans showing all changes from contract plans,
photographs of various phases of construction, and other pertinent data, records and
reports for proper completion of records of the contract.
2. Any record plans, engineering data, survey notes or other data provided by the
Town should be returned to the Town at the completion of the contract. Original
tracings of record plans, maps, engineering data, the final estimate and any other
engineering data produced by the Consultant will bear the endorsement of the
Consultant. Any documents that require an appropriate review and approval of a
Professional Engineer(P.E.)licensed and registered to practice in New York State
must be signed by the P.E.
18
3. The Consultant will submit the final estimate of the contract to the Town within four
(4)weeks after the date of acceptance of the contract. All project records will be
cataloged, indexed, packaged, and delivered to the Town within five (5)weeks after
the date of the acceptance of the contract.
4. The Consultant shall prepare and submit to the Village two (2)copies of completed
construction drawings that reflect any changes made during construction.
C. Health & Safety/Maintenance and Protection of Traffic
1. The Consultant will ensure that all inspection staff assigned to the project are
knowledgeable concerning the health and safety requirements of the contract per
Town policy, procedures and specifications and adhere to all standards. Individual
inspectors will be instructed relative to the safety concerns for construction
operations they are assigned to inspect to protect their personal safety, and to
ensure they are prepared to recognize and address any contractor oversight or
disregard of project safety requirements.
2. The Consultant is responsible for monitoring the Contractor's and Subcontractor's
efforts to maintain traffic and protect the public from damage to person and property
within the limits of, and for the duration of the contract.
D. Monitoring Equal Opportunity/Labor Requirements
The Consultant will assign to one individual the responsibility of monitoring the Contractor's
adherence to Equal Opportunity and Labor requirements contained in the contract. The
Consultant, when monitoring the Contractor's Equal Opportunity and Labor compliance, will
utilize the guidance contained in the contract, standard specifications and the Town policies.
19
Section 10 - Estimating & Technical Assumptions
10.01 Estimating Assumptions
The following assumptions have been made for estimating purposes:
Section 1 Estimate 5 meetings during the life of this agreement.
Estimate 18 cost and progress reporting periods will occur during
the life of this agreement.
Section 2 Assume that survey information will be obtained in the field by the
Consultant
Estimate 0 crash analysis and 0 traffic counts will be required.
Estimate 0 capacity analyses will be required.
Section 3 Estimate 1 design alternative will be progressed.
Estimate 1 cost estimate(s) plus 2 updates will be required.
Estimate 1 Public Information Meeting.
Section 4 Estimate 1 permit will be required.
Assume that a Phase 1A/1B Archeological Investigation will Not
be required.
Section 5 Assume Right of Way will Not be required, but can be added by
Supplemental Agreement.
Section 6 Estimate 1 cost estimate(s) plus 2 updates will be required.
Estimate 2 utility companies and 0 railroad agencies will be
affected.
Section 7 Estimate 15 copies of the final contract bid documents will be
needed for prospective bidders.
Estimate 1 advertisement will be placed in 2 publications in
addition to the NYS Contract Reporter, by the Town.
Assume only 1 letting will be required and will be attended by the
Consultant.
Sections 8 and 9 Construction Inspection is assumed to be on a Part-Time Basis
and includes 20 - 8-hour days of Inspection Services.
20
10.02 Technical Assumptions
1. Aerial mapping will not be required.
2. A survey control report will not be required.
3. No benchmarks will be established on site.
4. Access to the site and vicinity will not be limited.
5. Overhead and underground utilities are assumed to be present. Coordination with utility
owners will be required.
6. The project will be progressed in English units.
7. Contract plans and cross-sections (if required) will be prepared at 1/2 size (11"x17") in
accordance with Town requirements.
8. Assume no Right of Way easements or acquisitions will be required for the project. If
required, it will be added by Supplemental Agreement.
9. Traffic counts will not be required.
10. Crash analysis is not be required.
11. It is assumed that utility relocation agreements will be necessary for above ground and
underground utilities. Utility relocation, including utility poles, will be by utility owners.
12. Any historic or potentially historic structures within the project limits are assumed to be
outside the actual areas affected by construction, hence it is assumed that the State
Historic Preservation Officer (SHPO) will determine the project to have "no affect."
13. Asbestos investigations will be limited to all facilities and lands within the existing and
proposed project limits. It is assumed that no ACM's (Asbestos Containing Materials)
will be found. Asbestos removal/abatement, if necessary, would be added by
supplemental agreement if necessary.
14. It is assumed that the preliminary hazardous waste assessment will find conditions or
materials that will require remediation or may pose a threat to health of the environment.
Items to test and remove hazardous materials will be included in the contract, if
necessary based on the preliminary hazardous waste assessment.
15. A Public Information Meeting will be required.
16. Alternatives developed will only include replacement on the existing horizontal and
vertical alignment.
It is assumed that construction will involve a full or partial lane closure with alternating
one-way traffic. The contract documents will call for the contractor to provide pedestrian
crossing capabilities during the extent of construction. This crossing will not be designed
as part of this scope of services, however, it will be the contractor's responsibility within
the construction footprint, based on performance requirements set forth in the contract
documents.
21
17. With final submission, the Consultant will submit two (2)copies of the design
calculations and estimate of quantities calculations, and two (2) paper or digital PDF
copies of the as-built plans, as requested by the Town.
18. The project will be constructed in the 2021 construction season.
19. The following project schedule is initially anticipated:
• Notice to Proceed March 2020
• Begin Survey and Design April 2020
• Complete Preliminary Design June 2020
• First Review submission to EFC July 2020
• Final Plans to EFC October 2020
• Bidding and Letting February 2021
• Construction Award March 2021
• Begin Construction April 2021
• Construction Completed July 2021
20. Plantings required for the bio-retention and/or rain garden areas may require installation
in late summer or fall 2021. This need will be determined based on the construction
schedule.
21. Coordination with other planned or prospective projects in the area may require this
project to be phased accordingly or a change in schedule to accommodate different
construction schedules, improve efficiency, and to avoid an overlap of work.
22
Town of Mamaroneck
oQ Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
•FUU kf ED 1601
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
o Review Proposed Local Law to Regulate Drones - US Open
1111111
O 9
o Town of Mamaroneck
m Town Center
740 West Boston Post Road, Mamaroneck,NY 10543-3353
.foIMDEDtift.
OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810
FAX 914-381-7809
saltieri@townofmamaroneckny.org
Memorandum www.townofmamaroneckny.org
To: Supervisor and Town Board
Re: Prohibition on Flying Drones
Date: February 14, 2020
As part of the planning process for the 2020 US Open, the United States Golf
Association (USGA) has raised the issue of drones potentially being used during the
tournament illegally. The drones present a potential security issue and can be
annoying for the players.
When the US Open was held in Southampton, New York, the Town of Southampton,
at the request of the USGA, adopted a local law regulating the use of drones. The
Town Attorney has drafted a similar law for consideration by the Town Board.
The law would specifically prohibit the flying of drones on or near Winged Foot Golf
Club. An exception to the law would be for any organization or entity that is
contracted with the USGA or Winged Foot Golf Club. An example of an organization
with an exception would be Fox Sports that is televising the event. They may use
drones for fly-overs of the golf course prior to the tournament. The USGA and/or
Winged Foot Golf Club must submit to the Town a list of organizations that would
be permitted to fly drones over the golf course.
tephen V. Altieri
Town Administrator
i� Printed on Recycled Paper
Local Law No. -2020
This local law shall be known as the "Prohibition on Flying Drones near the Winged Golf Club in
May and June of 2020" Law.
BE IT ENACTED by the Town Board of the Town of Mamaroneck
Section 1 -Purpose:
In June 2020, the Winged Foot Golf Club will host the 2020 US Open golf championship. The
Town Board finds that for security reasons, remotely controlled flying aircraft should not be
allowed to fly within two miles of the Club grounds during the months of May and June of 2020.
However, there are enterprises, such as television networks, that will or have contracted with the
Winged Foot Golf Club and/or the United States Golf Association that will fly drones in
connection with their performance under such contracts.
Section 2-Addition of a new section to the Mamaroneck Code:
Chapter 122 of the Code of the Town of Mamaroneck hereby is amended to add the following
section:
§122-8 Remotely Controlled Aircraft Prohibited within Certain Air Space during June 2020.
A. During the months of May and June 2020, it shall be unlawful for any person to operate an
unmanned aircraft, or cause an unmanned aircraft to take off, land or fly within two miles of the
perimeter of the property owned by the Winged Foot Holding Corp. or the Winged Foot Golf
Club, Inc. and designated on the Tax Assessment Map of the Town of Mamaroneck as
Section/Blocks/Lots:
3-40-204.1,
3-44-99,
3-45-1.4,
3-45-1.5,
3-45-1.7,
3-46-1.1,
3-46-1.2,
3-47-1../1,
3-47-1 ../2 and
3-47-1.2.
For the purpose of this section, the term "unmanned aircraft" means a device, commonly referred
to as a 'drone', that is designed to navigate in the air without a pilot onboard, or an aircraft that is
operated without intervention by a human within the aircraft.
B. This section shall not apply to those enterprises with whom either the Winged Foot Golf
Club or the United States Golf Association will or have contracted to perform services in
connection with the 2020 US Open golf championship and whose names appear on a certification
given to the Town by either the Winged Foot Golf Club or the United States Golf Association that
is received by the Town Administrator on or before April 30,2020.
Section 3-Severability:
Should any provision of this Local Law be declared invalid or unconstitutional by any court of
competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any
other provisions of this Local Law, which may be implemented without the invalid or
unconstitutional provisions.
Section 4-Effective Date:
This Local Law shall become effective upon filing with the Secretary of State.
February 7,2020
_� Town of Mamaroneck
o1,
Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
•HA MOE01661
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
o Update - Sewer District Consolidation
O 9
2 �
O
O Town of Mamaroneck
W m Town Center
S 0
740 West Boston Post Road, Mamaroneck, NY 10593-3353
•FOU DE01f4I•
OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810
FAX 914-381-7809
salt ieri@townofmamaroneckny.org
Memorandum www.townofmamaroneckny.org
To: Supervisor and Town Board
Re: Update Sewer District Consolidation
Date: February 14, 2020
As you will recall, the Town of Mamaroneck partnered with the City of New
Rochelle, Village of Larchmont and Village of Pelham Manor to form a Consortium to
conduct a sanitary sewer system evaluation study. The Consortium is also
conducting the necessary improvements and repairs to our sewer systems in
compliance with an IMA with Westchester County. The project in intended to
remove the infiltration and inflow of stormwater into the sanitary sewer system.
The work should be completed this summer.
Throughout this process the Consortium has urged Westchester County to study the
concept of a single agency to operate and maintain the entire sewer system. The
term "toilet to treatment" has been used to describe this concept. The Consortium
believes that a single agency can manage the system at lower cost and also insure
better compliance with environmental regulations. The current system of multiple
jurisdictions managing sewer systems is at times cumbersome.
The County has agreed to conduct this analysis. Attached is the draft scope of the
study of sewer district consolidation which was provided to the Consortium. The
second document attached is the Consortium's response to draft scope. We will
review this in work session on February 19. ///04/,.--7
77
' Stephen V. Altieri
Town Administrator
tit Printed on Recycled Paper
DRAFT
Request for Proposals
Consortium Sewer System Consolidation Study—Phase II
The Town of Mamaroneck, City of New Rochelle,and the Villages of Pelham Manor and Larchmont(the
°Consortium") have formed a consortium to complete a Sewer System Evaluation Survey("SSES")study,
in accordance with their Inter-municipal Agreements(IMA)signed with Westchester County("County").
Each of the communities in the Consortium owns and operates a sanitary sewer system which is a
tributary to the County trunk sewer system. The Consortium was formed to increase efficiency in
complying with the IMA and other County Sewer Act requirements. The Consortium has requested the
County's assistance in evaluating opportunities and alternatives for economically addressing anticipated
renewal and replacement requirements for their sanitary sewer systems. The County contracted with a
consultant to perform a Phase I Study to provide an overview of potential organizational alternatives
available to the County and Consortium, including general advantages and disadvantages of each. As a
result of this Phase I Study and subsequent meetings with the Consortium,the County has identified the
following alternative (Alternative)as the focus of this Phase II Study:
• County Ownership of Consortium Collection System Assets—For this alternative,the Consortium
members would transfer their respective collection system assets to the County who is then
responsible for associated capital and O&M costs.
It is assumed that prior to the transfer of collection system assets to the County, the Consortium members
will undertake the necessary improvements to their respective systems to pursue compliance with the
Westchester County Environmental Facilities Sewer Act (County Sewer Act)and as recommended in the
SSES Engineering Report Addendum, dated August 2018.
The following is the scope of work for the Phase II Study, which will provide a comparison between the
potential Alternative and the status quo with the goal of understanding whether the Alternative is
preferable to the status quo in terms of complying with regulatory requirements; improving service to
customers;and/or realizing financial efficiencies.
Scope of Work
1.0 Technical Assessment
Based upon information from the Consortium, prepare an assessment of the sewer operations of the
various Consortium entities from a technical standpoint. The assessment shall be comprised of, but not
limited to; regulatory compliance, O&M costs and practices, staffing, assets, capital needs, etc.
Once the information above is documented, perform a technical evaluation of the Alternative. Discuss the
advantages and disadvantages of the County providing service vs. the Alternative from a technical
perspective. General scope of work items include:
1.1 Document Status Quo From Technical Standpoint
Perform an assessment of the status quo for County and Consortium wastewater operations from a
technical standpoint. The objective of this Task is to document the current performance of the Consortium
entities technically, including their ability to collect and convey wastewater to the County plants for
treatment.Key focus areas of the technical assessment include:
• Regulatory Compliance—Review key permits for the County and Consortium to document
parameters that must be met or complied with on an ongoing;basis. Consultant will interview staff
and query available regulatory databases to determine hovy";well the entities have been complying
with any applicable permits. Review regulatory concerns reelated to the sanitary sewer systems to
understand operational performance and mandates fd(iinproving the collection and conveyance
of wastewater. � '',
• Staffing Levels and Skillsets—Review staffin` levels and the associated skillsets for the County
i
and Consortium systems. .1.�,� .;=:,
• Assets—Document key Consortium assets, ini iuding type�at d length of 4,-4,,p,-7,is,manholes;
pumping and lift stations; and other major assets T_he assets will be summanied by Consortium
entity. "
r 's. .
F' Eli ..`_;_
• System Data—Document historical n ormation:,related to`w astewater volumes by entity;
Infiltration and Inflow("UI"); and Peak,Day wasteww'7a{tet(r,�volumes k�
F .F. 1,� .r F
• Capacity to Meet Future Needs—Determine the`estiinated amount of Ill for the collection systems
with respect tojiu�dderstandi the potential:, • act''on limiting�future customer connections.
ti
• O&M Practices-Assess and"summarize stat` and Operation and Maintenance("O&M")practices
used by;;the,Consortitimrcollection'systems. Example practices include cleaning; repairs;
1 '-az;'s> > u{ re�rY�' � �.•{. �
teleVising�rr.�anse ments is other sfandard practices.
41i.i,,r�,tr 1� *4 NF c� l"4,.:w Vii'
.3:417 c Y_'... fr
• Annual O&M Costs—.Summa ize;the annual.-O&M costs for each Consortium entity's collection
system,as well as an<estimate ofsCounty O&M on large trunk mains that serve the Consortium.
N,P• Genera)=System Conditior=.`.Docunient=the general condition of a representative sample of the
pump statons,from each of;1the individual collection systems. Review and summarize the results
of the recentl 'cornpleted SSSS study completed for the Consortium collection systems.
• Capital Needs—Stitbmalf#The current plans and potential capital needs reported by each entity
to document systemtl'mfovements and potential costs of renewal and replacement; system
expansions; or other capital improvements that are needed in the coming years.
• Customer Base—Estimate the projected growth in customers and associated wastewater volume
using general planning-level data provided by Consortium.
Using the above information, Consultant will utilize its knowledge of industry best practices to assess
where improvements can be made to the status quo from a technical standpoint. The assessment will
include benchmarking of performance using wastewater industry performance measures.
1.2: Technical Assessment of Alternative Structure
Once the status quo is documented, Consultant will analyze the Alternative and its impact on improving
the status quo from a technical standpoint. This includes determining the impacts to regulatory;
operations; assets; planning; and capital needs to assess whether the alternative will improve the status
quo from a technical standpoint. Consultant will discuss the advantages and disadvantages of the County
providing service via the Alternative from a technical perspective.
2.0 Management and Governance Assessment
Perform an assessment of the Consortium sewer operations fr. 1,4§; ovemance and management
standpoint. This assessment shall be comprised of, but not.li R i _•4, tirnnanagement processes,
jurisdictional issues, easements, enforcement, etc. _ '
Discuss the advantages and disadvantages of the Comp providing service*. the Alternative from a
management and governance perspective. Genera'ljscbpe of work items inclik ..
2.1:Document the Management and Governance {cture of Status Quo "'4i?,ru,.
Perform an assessment of the status quo�,:,for County and`Csfnso wastewater ope'lations from a
governance and management standpoi'rit,;Key.:aspects to be'e aI'ated include:
+,,���r�p' 1.
• Governance—Summarize the gove ance`fi`st. ctures for each entity, including who has authority
1,4%for entering into agreements•.a roVir bud' • gdel*.� g g
pp rag � isuin ;oversi ht of management; and
other specific duties required ofiutility gore IN�bodie ti,
,,,,,c�if bt "^il ,:. �;a tf7 `� `v ., !•,-
•
�
• Management.:€.S manze sehior managen.eh toi;each entity to provide an understanding of
experience and',kptowledge related to wastetwatter system operations and management.
• Management ProcesQp`e�1.s G_o,+ya rk,�iiAan�,g bodies'ahl,management have the responsibility for
ensf�`h i ,tha fthe utility`s erns are'properly planned for and funded. Document the current
:.•s44 te' s for plan, ipg_for calpital improve1netits;Isetting and approving budgets; letting capital
`ypt�ects; permitting'
oapprovals;<and overseeing construction.
`v 'r =4, Wit .
• Sca '_Document the supervisor`t staff ratio for each entity.
2.2: Governance d Management-il
yAssessment of Alternative Structure
*a:A
Evaluate the Alternate .from a governance and management perspective. The focus of the assessment
will be to determine wherer,efficiencies or increased service can be provided to all entities through a
change to the status quo. Agificl .cited changes should the County assume control of the Consortium
'4,-1.11.3i.-
systems
include consolidated/ oordinated planning; coordinated budgeting; consolidated management
positions; and other items related to setting the overall course and direction of the Consortium collection
systems. Each change will also be assessed as to whether the level of service will be increased,
decreased, or remain the same.
3.0 Financial Analysis
This analysis will help evaluate the financial impact of the potential change from the status quo to the
Alternative governance structure. For this analysis,a 20-year financial planning model shall be
developed. This assessment shall be comprised of, but not limited to 0&M costs, Capital costs, debt
service, reserves, etc. Discuss the advantages and disadvantagesg��ttie County providing service vs.
the Alternative from a financial perspective. General scope of wo',[lCti:ms include:
3.1:Develop Baseline Financial Model ,_'
Develop a 20-year financial planning model which wine the financia; p
ll gt$liosition of the status quo
(including the costs incurred by individual Consortiur embers to achievecompliance with the County
Sewer Act). This includes primarily understanding tp ;revenue requirementsof l e.Consortium systems,
and any County costs that could be impacted from a•tfavnge to thetemative. A` 20-year projection of
revenue requirements will be developed to provide an indjcatio ofifGture costs. '',;,j ,
jt�;}� _,
tri. ''
Key elements of the status quo revenuertp��uijements will incluU '
N'iligi• Operation and Maintenance Expenses'_; Tt s includes tt current ongoing O&M related to the
Consortium collection systems, inctlii ing Iabot electricity(pu��..p and lift stations), materials and
,
supplies, and other significant cost item's. r "--' ;,tr ,,.,
• Capital Improveme papier!?dam—This includes cu" :ent a fd4projectod capital improvements for
each system Ai'r:~ 's a; z. '
`I ,. $ t.
`'�4 tll31 �Y'�:'i��s'
• Debt Service-T'bi3 jncludes ny debt servicer projected debt service related to obtaining debt
financing of the Cl (noted above., ,,, ui;,
t tWitier.,-„, ''• Cas� _r► ptcapital }iludes1a 0.ual, ongoing cash funding of normal repair and
replacement�capeittal �� , i����n 1
• ''Reserves—This includes anryai,cash transfers to maintain reserve levels consistent with
Co ,soitium member policy, as maylbe in effect.
• OtherTthis includes an�Fother ongoing needs that are currently funded by the Consortium
system. x,amples included ansfers to Other Funds, etc.
Nr,7.:i ,
3.2:Document FIna clal impact 'Potential Alternative Governance Structure
'O 1_
Develop a modified financ a a Iawnn`jng model for a 20-year term to capture anticipated impacts to the
revenue requirements undertI A'titemative.The focus will be to document how the status quo baseline
projection would be altered should the Consortium and County move to the Alternative. Develop a revised
20-year projection of revenue requirements under the Alternative.
3.3:Financial Comparison of Alternative to Status Quo
Develop a comparison of the baseline financial model and financial analysis performed for the Alternative.
Provide the County and Consortium with a comparison of the status quo and Alternative from a financial
standpoint, to include a side by side comparison of revenue requirements, as well as a comparison of
total projected costs.
3.4:High Level Valuation of System Assets
The Alternative could include a transfer of Consortium collection system assets to the County. Perform a
high-level valuation of the Consortium collection systems to understand their potential value under the
transfer. Utilize industry-accepted valuation approaches to estimate the value of each individual
Consortium collection system and in total. Provide up to three (3)potential transfer options for Consortium
assets to the County. - ;��,•..._
This could include the following: it
• Upfront compensation from the County to Consortium Member ,
• Rate relief from the County to Consortium members equivalent o air market value over several
years {'r'
• Ceding of collection system assets with nd'compensation
4.0 Meetings and Workshops
!� ••41:.?
During the completion of the scope of roik conduct several'meet'ings and workshops to facilitate
progress and information transfer to the GoUTty and;.Consortiunt :For this scope of work, it is envisioned
that the following will be conducted: c:
1)Kickoff Meeting—Condu tiafkicicoff meeting with the Cou)ty,and Consortium to review the scope of
4u-
work, discuss and data r, tt es'is andtreview schedule,for'comptetingthe analysis.
2)Site Visits and Staff Inte views Conduct the sta fJnterviews to derive the pertinent staff input relative
to technical, governance/management;;:and financial aspects. Assume approximately 5 days to complete
the interviews and site visits �t�.`:;.•. a,.,
3) Results Workshop tbWard the end,of the project;,conduct a workshop to present draft results and to
receivAeedback from key Cobbnty and;Consortium staff.
4) Miscellaneous—During the course of the.project, plan on progress meetings and conference calls to
obtain informatioq'or to provide progress updates to the County.
5.0 Draft and Fi al'Report
At the completion of the anal seaa`above, develop a Draft Report which will outline the analysis and
provide the results and conctui i*ns. Submit the Draft Report to the County for review. Upon receipt of any
comments, make changes as appropriate and submit the Final Report to the County.
Schedule
Initiate activities for this Phase II scope of work immediately upon written authorization to proceed and
complete services within 12 months from authorization to proceed.
Note:The scope of work for this Phase II Study does not include any legal evaluation of the status quo
vs. the Alternative. Any legal opinions/rulings needed to complete this Phase II Study shall be provided
by the Westchester County Law Department
Mr. Michael Kaplowitz
Deputy Commissioner
Westchester County Dept.
Of Environmental Facilities
Re: New Rochelle Sewer District Consolidation-Study Phase 2Dear Mr.
Kaplowitz,
The four Consortium communities (Town of Mamaroneck, City of New
Rochelle, Village of Larchmont, and Village of Pelham Manor) have collectively
reviewed the proposed scope of the New Rochelle Sewer District consolidation
study. Overall, we found the scope of the study to be on point and in line with the
thinking of the Consortium communities to improve the operations and the value of
the sanitary sewer collection system. We do however, have comments and
questions regarding the scope that we would like to discuss further with you as we
move forward with this project.
• The second paragraph of the scope on page 1 states that the Consortium
members will "undertake" the necessary improvements. The wording should
include reference to the IMA between the County and the Consortium that
required the Consortium to make improvements to their local sewer
systems. More importantly, the scope should reference the fact that the
Consortium communities have already undertaken the required
improvements to the local sewer systems and that the work is near
completion. The list of improvements was agreed to by the County and the
NYSDEC.
* Section 1.0- Technical Assessment, 1.2- Technical Assessment of Alternative
Structure, 2.0- Management and Governance Assessment and 3.0- Financial
Analysis- The "Alternative" has been identified in the opening paragraphs as
the County providing services versus the sewer service provided by the
communities. For that reason, in the sections listed above, the sentence
"Discuss the advantages and disadvantages of the County providing service
vs. the Alternative" should be replaced with "Discuss the advantages and
disadvantages of the County providing service vs. the status quo" to clarify
the nature of the analysis.
* Section 1.1 Bullet #1- Regulatory Compliance- The Consortium questions
the need for this section at this point in the evaluation. Currently the
communities operate their sanitary sewer systems pursuant to County
Wage
regulations. There are no specific permits required for local sewer
operations. We would appreciate further detail on what evaluation will be
conducted in this section.
• Section 1.1 Bullet #5-Capacity to Meet Future Needs- We did not understand
the relationship between estimating I/I and the number of future customers
that may wish to connect to the sewer system. Especially since the
Consortium will soon complete a comprehensive I/I reduction project.
Further explanation on the need for and how this evaluation will be
conducted would be appreciated.
• Section 1.1 Bullet #8 - General System Conditions- After the word pump
stations, we suggest inserting the words "where applicable" since not all of
the communities operate pump stations.
• Section 2.0 Management and Governance Assessment- the second
paragraph refers to a discussion of the advantages and disadvantages of the
County providing services versus the status quo from a management and
governance perspective. It would be helpful in this section to spell out the
alternatives that the County may be considering to provide services to the
communities. Would the County be using County employees to manage the
sewer systems or contract with the communities for this purpose? It is likely
best to consider both alternatives.
• Section 2.1 Document the Management and Governance Structure of Status
Quo - The question that comes up here is what would be the time frame, if
any, for this analysis? Will this be just a look at current governance
structures or will this analysis begin with the time the IMA was entered into
between the County and the Consortium?
• Section 3.3 Financial Comparison of Alternative to Status Quo - The
evaluation of total projected costs for comparing the alternative and the
status quo should include not only day to day operating costs but also
capital costs for future reductions of inflow and infiltration into the sewer
systems.
This concludes our comments on the scope of the RFP. Many thanks to the County
for agreeing to revisit and complete this analysis to consider the consolidation of
sanitary sewer services. We should not minimize the importance of this study.
There appears to be a movement throughout the country to a more centralized
management of sanitary sewer systems versus a decentralized system like here in
Westchester County. The Consortium communities look forward to working with
the County on this project. Please let us know what the time frame will be to
initiate the next step in the process.
21Page
d Town of Mamaroneck
o , Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
FOUMOEO teel
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
o Consideration of Ambulance District Fees -2020
�� Town of Mamaroneck
u so.` R' Town Center
740 West Boston Post Road,Mamaroneck,NY 10543-3353
•rouguEo.o,
AMBULANCE DISTRICT TEL: 914/381-7838
FAX: 914/381-2010
mamkambulancedist@townofmamaroneck.org
To: Stephen V. Altieri, Town Administrator
Date: January 7, 2020
From:Michael Liverzani
Re: 2020 Ambulance Rates
The Ambulance District FY 2020 revenue budget is based on slight
increases to our fee schedule.
In consultation with our billing service, the new rates were established
based on the Medicare rate schedule. As you know a majority of our billing
revenue is derived from Medicare, and most private insurance companies
abide by the Medicare fee schedule. These rates reflect our long-standing
policy of keeping balance bills for patients with Medicare coverage to a
minimum.
Therefore, I respectfully request the Town Board adopt the 2019 Ambulance
District Fee Schedule. When adopted I will notify Evolution Billing Concepts
to adjust our service rates.
Our current fee schedule is as follows:
BLS Emergency $640
ALS I Emergency $805
ALS II Emergency $915
ALS Assessment $70
Mileage $18.00 per loaded mile
2020 Proposed Fee Schedule
BLS Emergency $655 (2.5 %)
ALS I Emergency $825(2.5 %)
ALS II Emergency $935 (2.5 %)
ALS Assessment $70 (0%)
Mileage $18.00 per loaded mile
_�` � Town of Mamaroneck
o '� Town Center
9 740 West Boston Post Road, Mamaroneck, NY 10543-3353
FDUhDED IbDI
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
❑ Discussion -Ambulance District Contracts
O 9
2 �
Town of Mamaroneck
m Town Center
0
740 West Boston Post Road, Mamaroneck,NY 10593-3353
.F0a4DEatf(t.
OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810
FAX 914-381-7809
saltieri@townofmamaroneckny.org
www.townofmamaroneckny.org
Memorandum
To: Supervisor and Town Board
Re: Ambulance District Contracts
Date: February 14, 2020
When the Ambulance District (District) was originally formed in 1994, and the Town
government assumed overall responsibility for the management and operation of
the District on behalf of the entire Town including Rye Neck. At the time of the
District's formation, the Mamaroneck Emergency Management Squad (MEMS) and
Larchmont/Town of Mamaroneck Volunteer Ambulance Corps (LVAC) were providing
emergency medical service for the entire Town including Rye Neck.
The District was formed, when it became apparent that it was becoming more and
more difficult to enlist volunteer paramedics to provide Advance Life Support
Medical Service. To maintain Advanced Life Support status, the District became the
agency that hired and managed the paramedics that would work with the volunteer
emergency medical technicians from MEMS and VAC. In addition, The District
would take on certain administrative tasks and insure compliance with New York
State regulations for emergency medical service. The blending of paid and
volunteer staff has worked quite well. The use of a blended organization has
maintained a high level of emergency medical care in the Town at a good value to
the community.
In order to memorialize the responsibilities of each agency agreements were
prepared between the District, MEMS, and VAC at the time the District was formed.
The current agreements are set to expire this month. Attached are the proposed
renewal agreements. The agreements are essentially unchanged. One amendment
however, addresses the fact that at times the District must provide paid emergency
medical technicians to work with paramedics on duty. The District budget provides
for paid emergency medical technicians when necessary.
ACTION REQUESTED: THAT THE TOWN BOARD APPROVE THE AMBULANCE
DISTRICT AGREEMENTS WITH MEMS AND LVAC AND THAT THE TOWN
ADMINISTRATOR BE AUTHORIZED TO EXECUTE THE AGREEMENTS
//7n V. Altieri
Town Administrator
isPrinted on Recycled Paper
Town of Mamaroneck Ambulance District & Larchmont/Town of Mamaroneck
Volunteer Ambulance Corps. Agreement
This agreement dated the 1s* day of February 2020, by and between the Town of Mamaroneck
Ambulance District, located at 740 West Boston Post Road, Mamaroneck, New York 10543
(hereinafter "the Town"), and the Volunteer Ambulance Corps of the Unincorporated Town and
Village of Larchmont, a nonprofit membership corporation, with offices at 155 Weaver Street,
Larchmont, New York, 10538 (hereinafter 'VAC").
This agreement will run for a period of five (5) years commencing on February 1, 2020, and
ending on January 31, 2025. Any previous agreement is rescinded, such that this agreement
represents the only existing agreement in force for the term as stated. This agreement is
subject to termination for cause, by either party provided that thirty days written notice is
given.
Whereas, the Town of Mamaroneck on or about March 16, 1994, entered a final order
establishing the Town of Mamaroneck Ambulance District; and
Whereas, VAC has previously provided emergency ambulance services to the Village of
Larchmont and Unincorporated Town; and
Whereas, It is necessary as part of the establishment of the Ambulance District to provide for
coordination of services, it is
AGREED BY AND BETWEEN THE PARTIES HERETO, in consideration of mutual promises
and covenants contained herein, as follows:
1. VAC hereby assigns its rights to collection of fees for provision of ambulance
services and emergency medical service to the Town which has obtained its own provider
number for that purpose, which number is annexed hereto as Schedule A. In exchange, the
Town will provide administrative and financial oversight and controls to VAC, as well as New
York State EMT-P's, all as provided for in more detail herein. VAC hereby agrees to comply with
all administrative procedures established by the Town and the Ambulance District.
2. The Town will fund the day-to-day operation of VAC based upon VAC's operating
budget. VAC will submit a proposed operating budget to the Town by September 15th of each
year. Such operating budgets will be subject to final approval by the Town Board of the Town
of Mamaroneck as part of its budget process.
The authorized persons of VAC have authority to purchase within established purchasing
guidelines of the Town. Separate budgets exist for VAC and the Town; however, both are
administered through the Ambulance District Board, which is accountable directly to the Town
Board. The Ambulance District has defined the role of the Ambulance District Administrator to
include oversight and tracking of all expenses within these budgets.
3. VAC will provide ambulances and other equipment for the purpose of providing
basic and advanced emergency medical service and emergency ambulance transportation 365
days a year, twenty-four hours a day.
- 1 -
Town of Mamaroneck Ambulance District & Larchmont/Town of Mamaroneck
Volunteer Ambulance Corps. Agreement
4. VAC will maintain and replace their ambulances and other capital equipment
from a capital budget, which will be adopted by VAC and funded through fund raising efforts of
the organization. Equipment defined as a capital expense includes, but not limited to,
ambulances. If fund raising is reduced in any calendar year during the period covered by this
Agreement by more than 25% of the average of the previous three calendar year period, the
Ambulance District Board and Town of Mamaroneck will consider requests by VAC for additional
funding.
5. The Town will provide, at its cost, New York State certified EMT-P as required by
VAC to maintain 365 days, twenty-four hour coverage. The level of staffing, qualifications and
scheduling of EMT-P's is the authority and responsibility of the Ambulance District
Administrator, who will assure quality control of the paramedics and services at a level sufficient
to maintain the ALS certification of VAC.
The District Administrator has administrative and operational authority and responsibility for all
ALS personnel. The administrator may delegate this authority and responsibility to VAC Officers
as defined within the Standard Operating Procedures of VAC to accomplish the effective
supervision and coordination of services.
5A. The concerns of VAC with regard to the professional or clinical performance of a
Paramedic will be formally acknowledged and addressed, and where appropriate, result in the
transfer, discipline or dismissal of the paramedic subject to due process.
6. VAC will provide a driver and New York State certified EMT from 1900 through
0700, 365 days, for every primary emergency call in support of the District Paramedics. A VAC
driver and New York State certified EMT would be provided on all Saturday and Sundays 24
hours. Weekday staffing is established as one VAC driver from Monday through Friday, 0700 to
1900. VAC will make every effort to schedule a New York State certified EMT for weekday
coverage whenever possible.
7. VAC will provide insurance for ambulances and personnel in the form of general
liability, professional liability, auto liability, contents insurance for equipment, Workers
Compensation, and New York State Disability insurance. VAC will name the Town as an
additional insured on all policies of insurance and will further agree to indemnify, hold harmless
and defend the Town, it's agents, servants, and employees from any and all claims of any
nature or kind arising directly or indirectly from the negligent operations and actions of VAC,
their agents, officers, volunteers, and employees.
8. The Town will provide for the same insurance for the EMT-P's as described in
Section 7 and will likewise indemnify, hold harmless and defend VAC, their agents, officers,
volunteers, and employees from any and all claims of any nature or kind arising directly or
indirectly from the negligent operations and actions of the Town, their agents, administrator,
volunteers, and employees, including but not limited to EMT-P's.
- 2 -
Town of Mamaroneck Ambulance District & Larchmont/Town of Mamaroneck
Volunteer Ambulance Corps. Agreement
9. VAC will be responsible for the upkeep and maintenance of the building and
grounds, in cooperation with the Town as the property owner. Subject to approval by the
Town, expenses for building and ground maintenance shall be incorporated within the VAC
operation budget.
10. VAC will provide all training of BLS personnel to maintain adequate numbers of
New York State certified EMTs. VAC will maintain records of certifications and training of all
BLS personnel to be in compliance with all applicable New York State rules and regulations. If,
in the event that during the terms of this agreement, regulations prescribed by the State of
New York requires additional training of personnel, VAC will be responsible for providing the
same.
11. Original Pre-Hospital Care Reports (PCR) will be maintained in the office of the
Ambulance District Administrator for administrative and quality control purposes. The PCR
Reports will be made available to the President of VAC upon request.
12. VAC will provide an updated list of members, status, and training certifications to
the Ambulance District Administrator annually. The Ambulance District Administrator will provide
a list of paramedics, status and training certifications to each service annually, and when
personnel change for any reason.
12A. VAC will provide emergency ambulance services 24 hours per day, 365 days per
year consisting of one primary ambulance as a minimum. The primary ambulance is defined as
that vehicle "first due" ALS equipped, and staffed. VAC will provide one driver and a New York
State certified EMT for the primary ambulance as specified in paragraph 6. VAC will submit a
schedule of said personnel to the Ambulance District Administrator on a schedule mutually
agreed upon by VAC and the Ambulance District. Any gaps in volunteer coverage will be filled
with Ambulance District personnel. Any other operational commitments of the ambulance
service will not compromise the dedicated service of the primary ambulance.
12B. VAC will advise Mamaroneck Emergency Medical Squad when volunteer
availability is inadequate, and work cooperatively in utilizing staff of either organization to
accomplish the objective of scheduling a driver and EMT for the primary ambulance. The
Officers of VAC and EMS will establish a procedure, which provides for cooperative use of
available personnel when needed to meet staffing objectives. This procedure will be applicable
to unscheduled and scheduled staffing demands.
13. The Town will provide, at its cost, a certified New York State EMT-P to VAC as
required 24 hours per day, 365 days per year consisting of one primary paramedic as a
minimum. A schedule of Paramedics will be provided to VAC a minimum of one week prior to
the first day of any given month. The primary Paramedic is defined as that EMT-P scheduled by
the District.
. The primary paramedic, has a duty to act and therefore is responsible for providing and/or
directing emergency medical care and the transportation of patient(s). Paramedic medical
control includes, but is not limited to, decisions as to patient triage, patient care, patient
- 3 -
Town of Mamaroneck Ambulance District & Larchmont/Town of Mamaroneck
Volunteer Ambulance Corps. Agreement
movement, and patient transport. The primary paramedic with appropriate input from Medical
Control Physicians will determine the level of care to be provided to a patient.
The VAC Chief and Line Officers have administrative, formal disciplinary and operational
authority and responsibility for all VAC Members, except as otherwise provided herein.
The terms of this contract cannot supersede or contradict any New York State Department of
Health Laws or Regulations.
14. All ambulances used for the purposes of carrying out the terms of this agreement
will be maintained in good, clean and safe running order. Ambulances must meet the
requirements of New York State Emergency Medical Services Code Part 800, Part 80 and
Articles 30 & 30A. District paramedics have responsibility for assuring ALS compliance where
applicable. A complete supply of BLS equipment and materials will be maintained in a safe,
secure, clean, and accessible condition by VAC. A complete supply of ALS equipment and
materials will be maintained by the Town in a safe, secure, clean and accessible storage facility
provided by VAC at VAC Headquarters.
ALS specific equipment and supplies will be under the Paramedic Service budget. BLS specific
equipment and supplies will be under the VAC budget. The selection, design, and configuration
of ALS equipment will be standardized and coordinated through a standing committee
composed of one VAC representative, the District administrator and one representative of the
other ALS agency within the District. The selection, design, and configuration of BLS equipment
are the responsibility of VAC.
15. VAC will cooperate in the effective coordination of ALS response capability
throughout the District in accordance with a "Dispatch, Communications, and Response Policy"
as attached in Schedule C.
16. This agreement may be canceled by the Town should VAC file a petition of
voluntary or involuntary bankruptcy or be adjudicated a bankrupt or should the organization
make an assignment to the benefit of creditors; or should the Town Board of the Town of
Mamaroneck determine that the organization has repeatedly failed to provide adequately
trained and qualified personnel to staff ambulances 24 hours a day, 365 days per year, in which
case this agreement may be canceled upon thirty (30) days written notice by the Town to VAC.
17. This agreement may be canceled by VAC should the Town file a petition of
voluntary or involuntary bankruptcy or be adjudicated a bankrupt or should the organization
make an assignment to the benefit of creditors; or should VAC determine that the Town has
failed to provide adequately trained and qualified paramedics 24 hours a day, 365 days per
year, in whish case this agreement may be canceled upon thirty (30) days written notice by
VAC to the Town.
18. Except as specified in Paragraph 13, all services to be performed under this
agreement by the Town and VAC will be performed under the general direction and in
consultation with the Town's Ambulance District Administrator, and with the Town of
- 4 -
Town of Mamaroneck Ambulance District & Larchmont/Town of Mamaroneck
Volunteer Ambulance Corps. Agreement
Mamaroneck Ambulance District Board. Performance criteria for this contract are established at
100%. The Town and VAC will document any events of non-performance.
19. Failure of the Town or VAC to invoke any remedy under this agreement will not
constitute a waiver of rights to invoke such remedy for the same or similar violation of this
agreement at a later date. The election of a remedy other than the termination of this
agreement will not subsequently bar the Town or VAC from terminating this agreement for
cause as provided for in this agreement.
20. This constitutes the entire agreement between the parties and may not be
altered except in writing signed by all the parties hereto.
21. Should a court of competent jurisdiction declare any provision of this agreement
unenforceable such declaration of invalidity will not affect any other provision of this
agreement, which may be carried out nevertheless.
TOWN OF MAMARONECK VOLUNTEER AMB LANCE CORPS
3.6, /
By: B
Y• ' "
Stephen V. Altieri,Town Administrator Grant Nishanian, President
- 5 -
Town of Mamaroneck Ambulance District & Mamaroneck Emergency Medical
Services Agreement
This agreement dated the 1st day of February 2020, by and between the Town of Mamaroneck
Ambulance District, located at 740 West Boston Post Road, Mamaroneck, New York 10543
(hereinafter "the Town"), and the Mamaroneck Emergency Medical Services Village, a nonprofit
membership corporation, with offices at 220 North Barry Avenue Extension, Mamaroneck, NY
10543 (hereinafter "MEMS").
This agreement will run for a period of five (5) years commencing on February 1, 2020, and
ending on January 31, 2025. By October 31, 2024 the District may exercise an option subject
to the consent of MEMS to extend this agreement for an additional two years. Should MEMS
not consent to the extension it is understood by MEMS that the District continues to have the
legal obligation to provide emergency medical services throughout the District including
Mamaroneck Village. As a result, the District will have the discretion to make any necessary
arrangements to provide said services. Any previous agreement is rescinded, such that this
agreement represents the only existing agreement in force for the term as stated. This
agreement is subject to termination for cause, by either party provided that a thirty-day written
notice is given.
Whereas, the Town of Mamaroneck on or about March 16, 1994, entered a final order
establishing the Town of Mamaroneck Ambulance District; and
Whereas, MEMS has previously provided emergency ambulance services to the Village of
Mamaroneck; and
Whereas, It is necessary as part of the establishment of the Ambulance District to provide for
coordination of services, it is
AGREED BY AND BETWEEN THE PARTIES HERETO, in consideration of mutual promises
and covenants contained herein, as follows:
1. MEMS hereby assigns its rights to collection of fees for provision of ambulance
services and emergency medical service to the Town which has obtained its own provider
number for that purpose, which number is annexed hereto as Schedule A. In exchange, the
Town will provide administrative and financial oversight and controls to MEMS, as well as New
York State EMT-P's, all as provided for in more detail herein. MEMS hereby agrees to comply
with all administrative procedures established by the Town and the Ambulance District, except
as provided for in Section 13d.
2. The Town will fund the day-to-day operation of MEMS based upon MEMS
operating budget. MEMS will submit a proposed operating budget to the Town by September
15th of each year. Such operating budgets will be subject to final approval by the Town Board
of the Town of Mamaroneck as part of its budget process.
The authorized persons of MEMS have authority to purchase within established purchasing
guidelines of the Town. Separate budgets exist for MEMS and the Town; however both are
administered through the Ambulance District Board, which is accountable directly to the Town
- 1 -
Town of Mamaroneck Ambulance District & Mamaroneck Emergency Medical
Services Agreement
Board. The Ambulance District has defined the role of the Ambulance District Administrator to
include oversight and tracking of all expenses within these budgets.
3. MEMS will provide ambulances and other equipment for the purpose of providing
basic and advanced emergency medical service and emergency ambulance transportation 365
days a year, twenty-four hours a day.
4. MEMS will maintain and replace their ambulances and other capital equipment
from a capital budget, which will be adopted by MEMS and funded through fund raising efforts
of the organization. Equipment defined as a capital expense includes, but not limited to,
ambulances. If fund raising is reduced in any calendar year during the period covered by this
Agreement by more than 25% of the average of the previous three calendar year period, the
Ambulance District Board and Town of Mamaroneck will consider requests by MEMS for
additional funding.
5. The Town will provide, at its cost, New York State certified EMT-P as required by
MEMS to maintain 365 days, twenty-four hour, coverage. The level of staffing, qualifications
and scheduling of EMT-P's is the authority and responsibility of the Ambulance District
Administrator, who will assure quality control of the paramedics and services at a level sufficient
to maintain the ALS certification of MEMS.
The District Administrator has administrative and operational authority and responsibility for all
ALS personnel. The administrator may delegate this authority and responsibility to MEMS
Officers as defined within the Standard Operating Procedures of MEMS to accomplish the
effective supervision and coordination of services.
5A. The concerns of MEMS with regard to the professional or clinical performance of
a Paramedic will be formally acknowledged and addressed, and where appropriate, result in the
transfer, discipline or dismissal of the paramedic subject to due process.
6. MEMS will provide a driver and New York State certified EMT from 1900 through
0700, 365 days, for every primary emergency call in support of the District Paramedics. A
MEMS driver and New York State certified EMT would be provided on all Saturday and Sundays
24 hours. Weekday staffing is established as one MEMS driver from Monday through Friday,
0700 to 1900. MEMS will make every effort to schedule a New York State certified EMT for
weekday coverage whenever possible.
7. MEMS will provide insurance for ambulances and personnel in the form of
general liability, professional liability, auto liability, contents insurance for equipment, Workers
Compensation, and New York State Disability insurance. MEMS will name the Town as an
additional insured on all policies of insurance and will further agree to indemnify, hold harmless
and defend the Town, its agents, servants, and employees from any and all claims of any
nature or kind arising directly or indirectly from the negligent operations and actions of MEMS,
their agents, officers, volunteers, and employees.
- 2 -
Town of Mamaroneck Ambulance District & Mamaroneck Emergency Medical
Services Agreement
8. The Town will provide for the same insurance for the EMT-P's as described in
Section 7 and will likewise indemnify, hold harmless and defend MEMS, their agents, officers,
volunteers, and employees from any and all claims of any nature or kind arising directly or
indirectly from the negligent operations and actions of the Town, their agents, administrator,
volunteers, and employees, including but not limited to EMT-P's.
9. MEMS will be responsible for the upkeep and maintenance of the building and
grounds, in cooperation with the Village of Mamaroneck, as the property owner. Subject to
approval by the Town, expenses for building and ground maintenance shall be incorporated
within the MEMS operation budget.
10. MEMS will provide all training of BLS personnel to maintain adequate numbers of
New York State certified EMTs. MEMS will maintain records of certifications and training of all
BLS personnel to be in compliance with all applicable New York State rules and regulations. If,
in the event that during the terms of this agreement, regulations prescribed by the State of
New York requires additional training of personnel, MEMS will be responsible for providing the
same.
11. Original Pre-hospital Care Reports (PCR) will be maintained in the office of the
Ambulance District Administrator for administrative and quality control purposes. The PCR
Reports will be made available to the Captain of MEMS upon request.
12. a. MEMS will provide an updated list of members, status, and training
certifications to the Ambulance District Administrator annually. The Ambulance District
Administrator will provide a list of paramedics, status and training certifications to each service
annually, and when personnel change for any reason.
b. MEMS will provide emergency ambulance services 24 hours per day, 365 days
per year consisting of one primary ambulance as a minimum. The primary ambulance is
defined as that vehicle "first due" ALS equipped, and staffed. MEMS will provide one driver and
a New York State certified EMT for the primary ambulance as specified in paragraph 6. MEMS
will submit a schedule of said personnel to the Ambulance District Administrator on a schedule
mutually agreed upon by MEMS and the Ambulance District. Any gaps in volunteer coverage
will be filled with Ambulance District personnel. Any other operational commitments of the
ambulance service will not compromise the dedicated service of the primary ambulance.
c. MEMS will advise Larchmont/Mamaroneck Volunteer Ambulance Corps (VAC)
when volunteer availability is inadequate, and work cooperatively in utilizing staff of either
organization to accomplish the objective of scheduling a driver and EMT for the primary
ambulance. The Officers of MEMS and VAC will establish a procedure, which provides for
cooperative use of available personnel when needed to meet staffing objectives. This procedure
will be applicable to unscheduled and scheduled staffing demands.
13. a. The Town will provide, at its cost, a certified New York State EMT-P to MEMS
as required 24 hours per day, 365 days per year consisting of one primary paramedic as a
minimum. A schedule of Paramedics will be provided to MEMS a minimum of one week prior to
- 3 -
Town of Mamaroneck Ambulance District & Mamaroneck Emergency Medical
Services Agreement
the first day of any given month. The primary Paramedic is defined as that EMT-P scheduled by
the District.
b. The primary paramedic, has a duty to act and therefore is responsible for
providing and/or directing emergency medical care and the transportation of patient(s).
Paramedic medical control includes, but is not limited to, decisions as to patient triage, patient
care, patient movement, and patient transport. The primary paramedic with appropriate input
from Medical Control Physicians will determine the level of care to be provided to a patient.
c. All services to be performed under this agreement by the Town and MEMS will
be performed under the general direction and in consultation with the Town's Ambulance
District Administrator and with the Town of Mamaroneck Ambulance District Board.
Performance criteria for this contract are established at 100%. The Town and MEMS will
document any events of non-performance.
d. The MEMS Chief and Line Officers have administrative, formal disciplinary,
operational authority and responsibility for all MEMS Members, except as otherwise
provided herein.
e. The terms of this contract cannot supersede or contradict any New York State
Department of Health Laws or Regulations.
14. All ambulances used for the purposes of carrying out the terms of this agreement
will be maintained in good, clean and safe running order. Ambulances must meet the
requirements of New York State Emergency Medical Services Code Part 800, Part 80 and
Articles 30 & 30A. District paramedics have responsibility for assuring ALS compliance where
applicable. A complete supply of BLS equipment and materials will be maintained in a safe,
secure, clean, and accessible condition by MEMS. A complete supply of ALS equipment and
materials will be maintained by the Town in a safe, secure, clean and accessible storage facility
provided by EMS at EMS headquarters.
ALS specific equipment and supplies, will be under the Paramedic Service budget. BLS specific
equipment and supplies will be under the MEMS budget. The selection, design, and
configuration of ALS equipment will be standardized and coordinated through a standing
committee composed of one MEMS representative, the District administrator and one
representative of the other ALS agency within the District. The selection, design, and
configuration of BLS equipment are the responsibility of MEMS.
15. MEMS will cooperate in the effective coordination of ALS response capability
throughout the District in accordance with a "Dispatch, Communications, and Response Policy"
as attached in Schedule C.
16. This agreement may be canceled by the Town should MEMS file a petition of
voluntary or involuntary bankruptcy or be adjudicated a bankrupt or should the organization
make an assignment to the benefit of creditors; or should the Town Board of the Town of
Mamaroneck determine that the organization has repeatedly failed to provide adequately
- 4 -
Town of Mamaroneck Ambulance District& Mamaroneck Emergency Medical
Services Agreement
trained and qualified personnel to staff ambulances 24 hours a day, 365 days per year, in which
case this agreement may be canceled upon thirty (30) days written notice by the Town to
MEMS.
17. This agreement may be canceled by MEMS should the Town file a petition of
voluntary or involuntary bankruptcy or be adjudicated bankrupt or should the organization
make an assignment to the benefit of creditors; or should MEMS determine that the Town has
failed to provide adequately trained and qualified paramedics 24 hours a day, 365 days per
year, in which case this agreement may be canceled upon thirty (30) days written notice by
MEMS to the Town.
18. Failure of the Town or MEMS to invoke any remedy under this agreement will not
constitute a waiver of rights to invoke such remedy for the same or similar violation of this
agreement at a later date. The election of a remedy other than the termination of this
agreement will not subsequently bar the Town or MEMS from terminating this agreement for
cause as provided for in this agreement.
19. This constitutes the entire agreement between the parties and may not be
altered except in writing signed by all the parties hereto.
20. Should a court of competent jurisdiction declare any provision of this agreement
unenforceable such declaration of invalidity will not affect any other provision of this
agreement, which may be carried out nevertheless.
TOWN OF MAMARONECK MAMARONECK EMS
By: By: �.l.2A. .• . 1-31-2
6
2-e"
Stephen V. Aiden, Town Administrator ie son '.,:Ibo, « of
or
- 5-
Town of Mamaroneck
o= Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
•FOUVAD let!
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT: No Attachments.
ATTACHMENTS:
Description
No Attachments Available
�� ► Town of Mamaroneck
o Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
•F01NOE01661
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
❑ Discussion - In Rem Foreclosure Proceeding
O 9
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° Town of Mamaroneck
County of Westchester
0
740 West Boston Post Road, Mamaroneck, NY 10543-3353
•FOUNDED Ili' •
c )t TEL: 914/381-7815
FAX: 914/381-7809
WMakerJr4TownofMamaroneckNY.org
MEMORANDUM
To: Mamaroneck Town Board
Town Board Meeting— February 19, 2020
From: William Maker, Jr., Attorney for the Town
Subject: In rem foreclosure
Date: February 14, 2020
The last in rem foreclosure proceeding was commenced in the Fall of 2015. At
that time, then Town Board member (now Mayor of the Village of Mamaroneck) Tom
Murphy suggested that the Town Board review the status of unpaid taxes during each
presidential election year so as to avoid a runaway accumulation of tax liens.
To that end, I asked the Receiver of Taxes to prepare a list of properties that
could be the subject of an in rem foreclosure. Thirty properties qualify; however, four of
those already are subject to private foreclosure. The unpaid balance of unpaid taxes on
all of the properties (not including interest) is slightly over one million dollars
I ask the Town Board to direct me to start the foreclosure process. As in 2015,
the process begins by my writing to the twenty-six delinquent taxpayers advising of the
Town's intention to foreclose. Last time, a similar letter resulted in a number of
delinquents bringing their taxes up to date. After waiting a suitable period, I will order
title searches on the remaining properties, followed by commencing the litigation.
Litti ,�
is Printed on Recycled Paper
�� Town of Mamaroneck
z
o , Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
•FUU\DE01M1
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
N «::r ,; �i,\e:, >E
Ne. Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
FOUNDED 1661
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
No Attachments Available
Town of Mamaroneck
Town Center
R 740 West Boston Post Road, Mamaroneck, NY 10543-3353
•FOUNDED 166t •
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
No Attachments Available
Town of Mamaroneck
o Town Center
9 740 West Boston Post Road, Mamaroneck, NY 10543-3353
•FOLWDED tbcl •
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT: No Attachment.
ATTACHMENTS:
Description
No Attachments Available
11'6"1
Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
FUU\uED 1661
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
❑ Authorization - Engineering Contracts - Madison Avenue Drainage Project
O T
O 9
Town of Mamaroneck
w m Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
•!OUIDEDtc(t.
OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810
FAX 914-381-7809
saltieri@townofmamaroneckny.org
Memorandum www.townofmamaroneckny.org
To: Supervisor and Town Board
Re: Madison Avenue Traffic/Drainage Improvement Project
Date: February 14, 2020
The Town is preparing to move forward with the above referenced project. The
project has two major components:
Traffic Flow Improvements including the installation of a traffic signal at the
intersection of the I-95 Ramp and Madison Avenue as well as lane
realignments to establish left turn lanes.
0 Drainage Improvements including the installation of green infrastructure to
relieve the flooding that occurs along Madison Avenue particularly at the
intersection of Madison Avenue and Fifth Avenue.
Attachment A is a schedule of construction costs and the funding sources for each
phase of the project. The total cost for both phases is estimated to cost
$2,225,660. The Town has been fortunate to receive a grant of $lmillion from the
New York State Environmental Finance Corporation(EFC) to be applied to the green
infrastructure portion of the project. The balance of the funding will come from the
Cambium Developer's fee, bond funds and an appropriation of Town funds. The
costs listed above is inclusive of engineering and design costs.
The next step in the project is to authorize the engineering and final design of the
project. Because of the EFC Grant it has been recommended that the Town enter
into two separate engineering and design agreements for the project. First, it will
be easier to account for the engineering expenses for each phase of the project
which is critical to the grant reimbursements. Second, the EFC has a specific
template used for engineering and design agreements.
Attachment B is the engineering services agreement with Barton and Logiudice for
traffic improvement portion of the project. The fee for engineering and design is
not to exceed $85,000. There is also an allowance budget of $100,000 for
construction inspection.
Attachment C is the engineering services agreement with Barton and Logiudice for
the green infrastructure drainage improvements. The total fee proposes is
$134,000 which includes design and construction administration. A portion of this
expense will be covered by the grant.
ACTION REQUESTED: THAT THE TOWN BOARD APPROVE THE
ENGINEERING CONTRACTS FOR MADISON AVENUE TRAFFIC
0 Printed on Recycled Paper
IMPROVEMENTS AND DRAINAGE IMPROVEMENTS BETWEEN THE TOWN
AND BARTON AND LOGIUDICE SUBJECT TO FINAL REVIEW BY COUNSEL.
Stephen V. Altieri
Town Administrator
ATTACHMENT A
TOM
Madison Avenue Project
Part Town Project
TOTAL — Drainage Traffic
Project Costs:
Construction Costs-Inc Engineering, design,
cons management& 15%contingency) $ 2,217,000 $ 1,230,000 $ 987,000
Design/engineering -
Project Management -
Bond Costs @ 1% 1% 8,660 - 8,660
TOTAL PROJECT COSTS $ 2,225,660 $ 1,230,000 1 $ 995,660
Funding:
State Grant 1,000,000 $1,000,000
Developer Fees 250,000 120,340 129,660
Bond Funds _ 866,000 866,000
Town Funds 109,660 109,660
TOTAL FUNDING 2,225,660 1,230,000 995,660
Net - I $ - I $ -
ATTACHMENT B
Barton
&Lguidice
February 10, 2020
Mr.Stephen V.Altieri
Town Administrator
Town of Mamaroneck
740 West Boston Post Road
Mamaroneck, NY 10543
RE: Professional Consulting Services—Madison Avenue Complete Streets Project
File: 703.3803
Dear Mr.Altieri:
Barton& Loguidice, D.P.C. (B&L) is pleased to provide this scope of work to Supplement our original
agreement and feasibility study to continue working on the implementation of the Madison Avenue
Complete Streets project along Madison Avenue in the Town of Mamaroneck.
A. Scope
Please find the attached scope of work that outlines the professional services to be provide by B&L for
the design development, construction plans, and specifications for the project. The scope and
associated fee are as follows:
Task 1-Data Collection
• B&L will visit the site to gather existing conditions data, perform traffic counts, obtain
measurements,and to supplement survey data not previously obtained as necessary.
• Intersection turning movement counts will be collected for a total of 6 hours from 6:00 AM to
9:00 AM and 4:00 PM to 7:00 PM on a weekday, at the following two intersections:
o Madison Avenue/Jefferson Street/Interstate 95 exit/entrance 17 ramps
o Madison Avenue/Washington Square
Task 2-Preliminary Design
• 2021 No-Build traffic volumes for the weekday peak hour will be determined from the intersection
turning movement data collected.
• The Town will provide traffic data for any other approved development projects that are in the
study area. B&L will include the data with the background No-Build data. 2020 No-build traffic
volume will be presented in a figure and summarized in the Basis of Design Memorandum.
• Existing (No-Build) Intersection level of service and capacity analysis will be completed for the
study area intersections for the weekday peak hour. Analysis will be completed utilizing the
The experience to
listen
The power to
10 Airline Drive,Suite 200,Albany,NY12205• Office:518-218-1801 •Fax 518-218-1805• BartonandLoguidice.com solve
Mr.Stephen V.Altieri B
Town of Mamaroneck
February 10, 2020
•
Page 2
Synchro Software and the procedures contained in the 2010 Highway Capacity Manual. The
results of the analysis will be presented in table format and summarized in the Basis of Design
Memorandum.
• B&L will complete a Draft Basis of Design Memorandum that will present the existing conditions,
data collected, analysis performed, design standards, design criteria, non-standard or non-
conforming features(if any), and the preliminary layout for the project.
• The Draft submittal (assumed 50% complete stage) will
include:
o Maintenance and Protection of Traffic Concepts
o General Plans including lane layouts, crosswalks, utility conflicts
o Preliminary Traffic Signal and Pedestrian Signal Design
o Pertinent Details
o Signing and Striping Designs
o Preliminary Construction Cost Estimate
• B&L will meet with the Town to review the Draft submittal, prior to developing the Final
construction documents. Comments received will be incorporated, as appropriate, into the final
design package.
Task 3- Final Design
• The Final submittal (100% complete) will include but is not limited to a set of NYS Professionally
Licensed and Sealed Contract Documents suitable for public bidding such as:
o Title sheet
o General notes, index, legends, and abbreviations
o Table of estimated quantities
o Maintenance and protection of traffic plans and details
o Roadway construction plans
o Traffic signal plans and details
o Signing and striping plans and details
o Curb ramp and ADA compliant features
o Drainage plans and details
o Sidewalk and curb designs
o Various details and tables
o Contract bid documents
o Final construction cost estimate
Mr. Stephen V.Altieri B
Town of Mamaroneck 8I—I
February 10, 2020
. Page 2
• Contract Bid Documents
B&L will prepare a complete package of bid-ready contract documents. The package will include:
• Instructions to bidders
• Bid documents and a construction contract for the intersection and traffic signal improvements,
subject to review and approval by Owner in writing (the "construction contract")
• Contract language, including applicable federal provisions and prevailing wage rates for work
within the New York State right of way
• Specifications
• Plans
• Supplemental information available to bidders
• Signed utility Agreements and Schedules
• Construction Management Plan
Task 4—Bidding and Award
Advertisement
B&L will prepare the advertisement for bids to be distributed to prospective bidders or to be placed in
the local newspaper or one other publication identified by the Town.
The Town will coordinate the advertisements in the publications if required.
Bid Opening(Letting)
B&L will analyze the bid results. The analysis will include:
• Verifying the low bidder.
• Ensuring receipt of all required bid documents(non-collusive bid certification, debarment history
certification,etc.).
• Breaking the low bid into fiscal shares,if necessary.
• Determining whether the low bid is unbalanced.
• Checking accuracy of quantity calculations.
• Determining appropriateness of price bid for work in the item.
Task 5 -Construction Support and Administration
B&L will provide design and engineering response to unanticipated or changed field conditions, analyze
and participate in proposed design and/or engineering changes, and interpret design plans.
• B&L will interpret and clarify design concepts, plans and specifications.
Mr.Stephen V.Altieri B
Town of Mamaroneck
February 10, 2020 �.
Page 2
• B&L will review and approve shop drawings and submittals and review material certifications for
construction.
B&L will provide, contract administration services from such time as directed to proceed until the
completion of the work and issuance of final payment under the construction contract for the complete
streets project. B&L will, for the administration of the construction contract maintain complete records,
process payments, perform observations of the work and on-site field tests of all materials and items of
work incorporated into the construction contract consistent with NYSDOT and Town of Mamaroneck
policies and the specifications and plans applicable to the work.
B&L will assist the Town in the execution of the contracts/agreements with the contractor constructing
and installing the complete streets project.
Task 6-Construction Observation
The Consultant will provide part-time construction inspection for the Town.
Estimating&Technical Assumptions
The following Technical Assumptions have been made for estimating the Contract Sum payable to
Consultant under the Agreement.
1. Assume one (1) kick-off meeting and site visit with the Town.
2. Assume three (3) site visits by the design staff.
3. Traffic data collection will be required at two intersections; Madison Avenue,Jefferson
Street, and Interstate 95 exit/entrance 17 ramps. Assume two-way traffic volumes
collected by Automatic Traffic Recorder(ATR) will be required.
4. Two (2)plan submittals(draft and final)are included.
5. Design will be in English units on 11"x17" plans.
6. Proposed improvements can be completed within existing right-of-way. Right-of-way
acquisition or easement maps are not included at this time.
7. Preliminary plans will be sent to utilities as needed for review of potential conflicts. The
design of utility relocations is not included.
8. Design will be in compliance with the New York State Standard Sheets and Specifications,
Manual on Uniform Traffic Control Devices (MUTCD), and the New York State
Supplement to the MUTCD, unless otherwise indicated.
9. Coordination with the NYSDOT and NYS Thruway Authority is required for the
improvements on the Interstate 95 approach to Madison Avenue. Intersection and
traffic signal improvements adjacent to the State right of way will require a NYSTA
Highway Work Permit (HWP). The application fees for the HWP will be paid for by the
construction contractor and is not included in the Contract Sum under the construction
contract.
Mr. Stephen V.Altieri B
Town of Mamaroneck &IL
February 10, 2020
Page 2
10. It is assumed that environmental permitting is not required.
11. Bid documents will be provided in PDF format electronically to facilitate downloading.
12. Assume bid documents will include one (1) base bid and no alternate bid items.
13. Assume one (1) addendum for one (1) 3-week bidding period.
14. Nighttime construction will not take place.
15. Assume construction duration of three (3) months.
16. Consultant's staff will be performing construction administration and observation for this
work. Construction administration includes one (1) pre-construction meeting with the
contractor, monitoring of the contractor's adherence to the schedule, submittal and
material review/approval, contractors payment recommendations, and interpretation
and clarification of design plans and specifications.
17. Construction observation is assumed to be part-time and shared with the Town of
Mamaroneck Staff.
18. Materials testing by a certified testing lab/company will be required for concrete,
asphalt, granular material, topsoil, etc. These services will be required either at the
materials source or on-site for work within the NYSTA and Town right of way.
19. Record plans will be completed in PDF and hard copy format. Assume one (1) full size
and one (1) half size set of record plans.
20. Digital copies of design can be provided in AutoCAD or MicroStation format,if requested.
21. Assume the Town will place the advertisement for bids.
B. Schedule
The proposed project schedule is as follows:
• Notice to Proceed February 2020
• Begin Survey and Design March 2020
• Complete Preliminary Design June 2020
• First Review submission to Town June 2020
• Public Information Meeting July 2020
• 90%Design Completion & Plans to Town September 2020
• Final Plans Completed December 2020
• Bidding and Letting February 2021
• Construction Award March 2021
• Begin Construction , April 2021
• Construction Completed July 2021
Mr.Stephen V.Altieri B
Town of Mamaroneck
February 10, 2020
Page 2
C. Fee
B&L proposes to complete the Design elements of the work based on a time and material basis equal to
the cumulative time charged to the project by each class of Engineer's employees with a cost to not
exceed of$85,000 which includes Engineering design and the development of the contract documents
suitable for bidding in accordance with the tasks in this scope of work.
Construction administration/support and part-time construction inspection outlined in the scope of
work is based on an estimated budget of$100,000 and may be modified during the project progression
through a Town and B&L developed amendment if necessary.
B&L will prepare an invoices in accordance with previous standard invoicing practices and submit the
invoices to the Town.
If you have any questions at all concerning this proposal, please do not hesitate to contact Thomas Baird
of our Albany Office at(518) 218-1801.
Sincerely,
BARTON & LOGUIDICE, D.P.C.
Robert J.Sipzner, P.E. Thomas C. Baird, P.E.
Vice President Associate
TCB/
ATTACHMENT C
Barton
& gguidico
February 7, 2020
Mr.Stephen V.Altieri
Town Administrator
Town of Mamaroneck
740 West Boston Post Road
Mamaroneck, NY 10543
RE: Professional Consulting Services—Madison Avenue Renewal Project
File: 703.3802
Dear Mr.Altieri:
Barton&Loguidice, D.P.C. (B&L) is pleased to provide this Scope of work to Supplement our original
agreement and to continue working on the implementation of Green Infrastructure,Stormwater
Treatment, and Management alternatives along portions of Madison Avenue in the Town of
Mamaroneck.
Please find the attached scope of work that outlines the professional services to be provide by B&L for
the design development, construction plans,and specifications for the project. The proposed project
schedule is as follows:
• Notice to Proceed March 2020
• Begin Survey and Design April 2020
• Complete Preliminary Design June 2020
• First Review submission to EFC July 2020
• Final Plans to EFC October 2020
• Bidding and Letting February 2021
• Construction Award March 2021
• Begin Construction April 2021
• Construction Completed July 2021
B&L proposes to complete the work based on a time and material basis equal to the cumulative time
charged to the project by each class of Engineer's employees with a cost to not exceed of$134,000
which includes all labor, reimbursable expenses(printing,travel,etc.)and subconsultant services
outlined in the Scope of Work.
We will prepare an invoice in accordance with previous standard invoicing practices and submit the
invoice to the Town.
The experience to
listen
The power to
10 Airline Drive,Suite 200,Albany,NY 12205•Office:518-218-1801•Fax 518-21&1805• Bartonandtoguidice.com solve
Mr.Stephen V.Altieri B
Town of Mamaroneck &I.4February 7,2020
Page 2
If you have any questions at all concerning this proposal, please do not hesitate to contact Thomas Baird
of our Albany Office at(518)218-1801.
Sincerely,
BARTON & LOGUIDICE, D.P.C.
Robert J.Sipzner, P.E. Thomas C. Baird, P.E.
Vice President Associate
TCB/
Scope of Work/Task List Town of Mamaroneck
Attachment A February, 2020
Project Scope of Work
EXECUTIVE SUMMARY
Madison Ave Renewal Project
Town of Mamaroneck
Westchester County, New York
GIGP# 1738
This Green Innovation Grant Program ("GIGP")administered by the Environmental Facilities
Corporation ("EFC") project is located along Madison Ave and includes a Town owned parking
lot at the corner of 5th Avenue and Madison Avenue within the Town of Mamaroneck. The
project includes the installation of curb side and median bio-retention systems, new curb
installation, milling and repaving, pavement cross slope adjustments, tree and vegetation
planting, and a road diet on Madison Ave. The project also includes the installation of porous
pavement within a Town owned parking lot adjacent to Madison Ave.
The design of the stormwater elements of the project will be designed in accordance with the
New York State Department of Environmental Conservation's ("NYSDEC") Stormwater Design
Manual ("SDM") January 2015, and the State Pollution Discharge Elimination System
("SPDES") General Permit GP-0-20-001. Roadway specific elements of the project will be
designed in accordance with the New York State Department of Transportation Standard
Specifications and any applicable Town of Mamaroneck Standards and Guidelines.
The project has received GIGP funding in the amount of$1 M and is 90% reimbursable. The
estimated cost of the project is$1.23M with the Town providing the balance of the project costs.
Barton and Loguidice, D.P.C., herein referred to as the Consultant, shall provide Preliminary
and Final Design services as outlined in Sections 1 through 9 of the project scope. Design
services will include, but are not limited to, ground survey, mapping, soil borings and infiltration
tests, SEQR documents, the development of construction plans, bid documents, specifications
and estimate.
Right of Way Acquisitions are not expected to be required but would be added as a
Supplemental Agreement, if necessary.
The anticipated letting date for this project is February 2021, with construction completion
anticipated in July of 2021.
1
Section 1 - General
1.01 Project Description and Location
This project is known as: Madison Ave Renewal Project
GIGP#: 1738
Project Description: The project includes preliminary and final design
services, contract, and bidding document
development for the project. Construction Support
and Inspection will be added as a Supplemental
Agreement. The project includes the installation of
curb side and median bio-retention systems, new curb
installation, milling and repaving, pavement cross
slope adjustments, tree and vegetation planting, and a
road diet on Madison Ave. The project also includes
the installation of porous pavement within a Town
owned gravel parking lot adjacent to Madison Ave.
Project Limits: Madison Ave between the intersections of 5th Ave and
Myrtle Boulevard and portions of the adjacent Town
owned parking lot at the intersection of 5th and
Madison Ave.
Town: Mamaroneck
County: Westchester
All work performed by the Consultant at the Consultant's initiative will be within the
current project limits specified above.
1.02 Contract Administrator
The Town's Contract Administrator for this project is Mr. Stephen V. Altieri who can be
reached at (914) 381-7810.
All correspondence to the Town should be addressed to:
Stephen V. Altieri
Town Administrator
Town of Mamaroneck
740 West Boston Post Rd
Mamaroneck, New York 10543
SValtieri@townofmamaroneckny.org
The Contract Administrator should receive copies of all project correspondence.
1.03 Project Classification
Classification under the New York State Environmental Quality Review Act (SEQRA)
Part 617, Title 6 of the Official Compilation of Codes, Rules, and Regulations of New
York State (6 NYCRR Part 617) is assumed to be an Type II Action.
2
1.04 Categorization of Work
Project work is generally divided into the following sections:
Section 1 General
Section 2 Data Collection &Analysis
Section 3 Preliminary Design
Section 4 Environmental
Section 5 Right-of-Way
Section 6 Detailed Design
Section 7 Advertising, Bid Opening and Award
Section 8 Construction Support
Section 9 Construction Inspection
Section 10 Estimating & Technical Assumptions
When specifically authorized in writing to begin work, the Consultant will render
all services and furnish all materials and equipment necessary to provide the
Town with reports, plans, estimates, and other data specifically described in
Sections 1, 2, 3, 4, 6, 7, 8, 9 and 10
1.05 Project Familiarization
The Town will provide the Consultant with the following information if available
• Plans for future related transportation and infrastructure improvements or
development in the area of the project.
• Record and as-built plans.
• Pavement history.
• Anticipated Town permits and approvals (initial determination).
• Available project studies and reports.
• Other relevant documents pertaining to the project.
• Information regarding utilities.
The Consultant will become familiar with the project before starting any work. This
includes a thorough review of all supplied project information and a site visit to become
familiar with field conditions.
1.06 Meetings
The Consultant will prepare for and attend five (5) meetings as directed by the Town's
Contract Administrator. Meetings may be held to:
• Present, discuss, and receive direction on the progress and scheduling of work in
this agreement.
• Present, discuss, and receive direction on project specifics.
• Discuss and resolve comments resulting from review of project documents,
advisory agency review, and coordination with other agencies.
• Preview visual aids for public meetings.
• Manage subconsultants and subcontractors.
The Consultant will be responsible for the preparation of all meeting minutes; the
minutes will be submitted to meeting attendees within ten (10) days of the meeting date.
3
1.07 Cost and Progress Reporting
For the duration of this agreement, the Consultant will prepare and submit to the Town
on a monthly basis a Progress Report in a format approved by the Town. The beginning
and ending dates defining the reporting period must correspond to the beginning and
ending dates for billing periods, so that this reporting process can also serve to explain
billing charges. (In cases where all work under this contract is officially suspended by the
Town, this task will not be performed during the suspension period.)
1.08 Policy and Procedures
The design of this project will be progressed in accordance with Town of Mamaroneck
and NYSDOT Standards and Specifications.
A. Compliance with Documents
All work will conform to current versions of the following documents, as applicable.
• NYS Stormwater Management Design Manual (January 2015)
• NYSDEC SPDES Permit GP-0-20-001
• Town of Mamaroneck Standards and Specifications
• A Policy on Geometric Design of Highways and Streets, American
Association of State Highway and Transportation Officials (AASHTO)
• ADA Accessibility Guidelines for Buildings and Facilities
• AASHTO Standard Specifications for Highways and Bridges
• AASHTO Model Drainage Manual & NYSDOT Model Drainage Manual
• AASHTO Guide for the Design of Bicycle Facilities
• NYSDOT Highway Design Manual
• National Manual of Uniform Traffic Control Devices
• NYSDOT Environmental Procedures Manual
B. Compliance with Environmental Laws, Regulations and Permits
All work will comply with the requirements of all applicable state and federal
environmental laws, regulations and policy.
1.09 Specifications
The project will be designed and constructed in accordance with the current edition of
the NYSDOT Standard Specifications for Construction and Materials, including all
applicable revisions and/or as defined by Town of Mamaroneck Standards.
1.10 Subconsultants
Procurement of subconsultants shall be in accordance with the Town of Mamaroneck's
requirements.
• Coordinating and scheduling work, including work to be performed by subconsultants.
• Technical compatibility of a subconsultant's work with the prime Consultant's and
other subconsultants' work.
1.11 Subcontractors
Procurement of subcontractors Shall be in accordance with the Town of Mamaroneck's
requirements.
4
Section 2 - Data Collection & Analysis
2.01 Design Survey
Topographic survey and mapping will be obtained by the Consultant in order to perform
the design and develop construction documents.
All work is expected to take place within the Town and NYS Thruway Authority Right of
Way (limited to 1-95 ramp intersection with Madison Avenue) adjacent intersecting
streets, and the Town owned parking lot at the intersection of Madison Ave and 5th Ave.
Limits of survey and mapping are as follows:
• Eastern Limit: 20' east of the edge of Myrtle Boulevard and Byron Place
• Western Limit: 100'west of the intersection of Madison Ave and 5th Ave
• Northern Limit: 100' north of Madison Ave along Jefferson Street, Washington
Square, and Myrtle Boulevard
• Southern Limit: 100' south of the Town owned Parking Lot along 5th Ave, Interstate
95 Ramp, Maxwell Ave, and Byron place.
• Locate all surface objects including: utility poles, manholes, valve boxes, trees, curb,
fences, signs, pavement markings, drainage structures, swales, ditches, manhole rim
and invert elevations, underground utilities (pipes& cables), overhead utility lines
and types, elevation breaks and spot elevations every 25' within above limits.
Horizontal and vertical project controls will be established based on NAD 1983 I NAVD
1988 Data.
2.02 Design Mapping
The Consultant will provide the following design mapping and 1-foot contours in a 3D
format:
• 1:20 scale mapping
The Consultant will provide supplemental mapping when needed for design purposes
and to keep the mapping current.
2.03 Soil Investigations
The Consultant will obtain soils information and perform testing including soil borings
and infiltration tests to determine soil types and infiltration rates.
2.04 Hydraulic Analysis
A comprehensive hydraulic analysis is not required, however, drainage and storm water
calculations will be performed as required for the design.
2.05 Pavement Evaluation
The Consultant will evaluate the existing pavement along Madison Ave in the project area
and determine the pavement treatment necessary to provide the re-profiling for drainage
conveyance.
5
Section 3 - Preliminary Design
3.01 Design Criteria
The Consultant will identify the applicable design standards to be used for this project,
and will establish project-specific design criteria.
3.02 Development of Alternatives
The Consultant will meet with the Town and EFC once the soil testing and survey work
and subsurface investigations have been completed to discuss and evaluate feasible
conceptual designs which accomplish the project objectives. These evaluations will not
to be carried beyond the point of establishing the feasibility of the concepts, the relative
order-of-magnitude costs, advantages, disadvantages, and problem areas of each
concept. From this meeting, a preferred alternative will be established and progressed
for further development.
Design Development
The Consultant will progress the design elements including:
• Porous asphalt and foundation systems
• Curbing and drainage
• Soil and foundation consideration
• Utility coordination
• ADA accessibility requirements
• Bio-retention systems
• Existing pavement conditions and resurfacing options
• Maintenance and protection of traffic during construction.
• Conceptual landscaping.
• Accessibility for pedestrians and bicyclists.
• Lighting.
• Construction cost factors.
• Storm drainage and connections
The Consultant will prepare the following drawings for each design alternative
analyzed (Assume 40% complete):
• 1=40' plans showing (as a minimum) stationed control lines, geometrics;
layout information, construction limits, cut and fill limits, and proposed
right-of-way acquisition lines (if required).
• Profiles, at a scale of 1"=40' horizontal and 1"=5' (maximum)vertical,
showing (as a minimum) the vertical datum reference; significant
elevations; existing ground line; theoretical grade line; grades; vertical
curve data including sight distances; centerline stations and equalities;
and construction limits.
• Typical sections showing (as a minimum) pavement details, and shoulder
widths; sidewalks, ditches, gutters, curbs, and side slopes.
• Grading Plan
• Green Infrastructure layout plan and details
• Other details necessary to complete the project.
The Consultant shall contact the owners of public and private utilities within the
project limits to identify potential conflicts in each alternative.
6
3.03 Cost Estimates
The Consultant will develop, provide, and maintain a cost estimate for the design.
The Consultant will update the estimate periodically and as necessary to incorporate
significant design changes.
3.04 Preparation of Basis of Design Memo
The Consultant will prepare a Basis of Design Memo, which will include the results of
analyses and/or studies performed in other sections of this document. The Memo will
document the design decisions and will supplement the Feasibility Study submitted to
EFC for consideration for this GIGP grant. The memo will be submitted to the Town for
review.
3.05 Advisory Agency Review
The Consultant will provide the Town with 4 copies of the Preliminary Construction
Plans for review distribution to advisory agencies such as EFC, as necessary.
The Consultant will assist the Town in evaluating and preparing individual responses to
the review comments received.
3.06 Public Information Meeting(s) and/or Public Hearing(s)
A. Public Information Meeting(s)
One Public Information Meeting (PIM) will be held in conjunction with the
Madison Avenue Complete Streets project.
The Consultant will provide displays, brochures, sign in sheets and comment
forms.
Advertisement for the PIM will be performed by the Town with assistance from
the Consultant Team.
7
Section 4 - Environmental
4.01 NEPA Classification
Not applicable
4.02 SEQRA Classification
The Consultant will assist the Town in complying with SEQRA (6 NYCRR Part 617).
The project is assumed to be a Type II action under SEQRA with the Town as the Lead
Agency. Consultant tasks include, but are not limited to:
• Drafting Short Environmental Assessment Form(s).
• Drafting a Negative Declaration.
• Drafting notices.
4.03 Screenings and Preliminary Investigations
The Consultant will screen and perform preliminary investigations to determine potential
impacts resulting from the design altemative(s). Work will be performed, as detailed
below and in accordance with the criteria contained in the NYSDOT Environmental
Procedures Manual, to determine whether further detailed analysis or study is required.
The results of these screenings and preliminary investigations will be summarized in the
Basis of Design Memo.
General Ecology and Endangered Species
The Consultant will evaluate the nature, extent, and significance of potential impacts
(including impacts during construction)for each project alternative on fish, wildlife, and
habitat. This analysis will include general determinations of amount and type of
vegetation to be disturbed, special habitats that might be damaged, and possible
interruption of fish and wildlife movements (e.g. blockage of fish movement through
culverts, interruption of deer movement by fences, etc.). The Consultant will determine
appropriate avoidance, minimization of harm, and mitigative measures to compensate
for project impacts.
The Consultant will coordinate with involved State and Federal resource agencies (New
York State Department of Environmental Conservation (NYSDEC), U.S. Fish and
Wildlife Service (USFWS), National Marine Fisheries Service (NMFS)). Letters will be
obtained from involved agencies to document the likely presence or absence of
endangered, threatened, or rare species in the project area. Based on the results of
agency contacts, the Consultant will determine the presence or absence of
endangered, threatened, or rare species within project boundaries, assess potential
impacts of each design alternative on such species and their habitats, and, as
necessary, determine measures for avoidance, mitigation, and minimization of harm.
The Consultant will determine whether an Endangered and Threatened Species Survey
is warranted. The Consultant shall notify the Town if a study is warranted and shall not
begin the study until receiving authorization from the Town.
Ground Water
The Consultant will determine whether the project is in a an Project Review Area of an
EPA designated Sole Source Aquifer or in a NYSDEC designated Primary Water Supply
or Principal Aquifer Area. The Consultant will assess potential impacts on the aquifers
8
and any public or private nearby wells used for drinking water. The Consultant will
evaluate avoidance, minimization, and mitigation measures regarding ground waters.
Surface Water
The Consultant will identify drainage basins existing within or adjacent to the project
site and will determine how the existing soils, vegetation, topography, climate, and
seasonal nature of the proposed construction may affect the potential for erosion and
sedimentation.
The Consultant will assess temporary and permanent measures and practices that may
be used to avoid or minimize and control soil erosion, sedimentation, and surface water
pollution during and after construction.
The Consultant will determine if the project requires coverage under the SPDES
General Permit for Stormwater Discharges from Construction Activities, NYSDEC Permit
No. GP-0-20-001. The Consultant will file any required "Notice of Intent" with the
NYSDEC, as appropriate.
If the project is in the New York City water supply watershed (NYSDOT Regions 1 ,8 &
9, the Consultant will review the NYSDOT/NYSDEC Memorandum of Understanding
and the NYC Final Watershed Regulations to determine whether or not a Stormwater
Pollution Prevention Plan (SWPPP) is required. The Consultant will determine and
describe how the proposed work complies with the substantive requirements of the
Watershed Regulations and the MOU. The Consultant will assess the need for
temporary and permanent stormwater facilities and will assess the need for additional
right-of-way for such facilities.
The Consultant will assess measures, as appropriate, to capture on-site the first flush
0.5 inch of rainfall from all surfaces made more impervious by the project, attenuate
peak flow, and control thermal discharges to cold water fishery streams. The
Consultant will assess the need for additional right-of-way to accommodate permanent
stormwater facilities.
The Consultant will assess whether or not project work will affect the special
characteristics or qualities of a designated Wild, Scenic, and Recreational River or Study
River(e.g., navigation, riparian cover, scenery, etc.).
State Wetlands (Assume not present)
The Consultant will investigate types, locations, and extent of state-regulated wetlands
in the project area, including:
• Reviewing NYSDEC Freshwater Wetlands Maps, Adirondack Park Agency
Freshwater Wetlands Maps, and NYSDEC Tidal Wetlands Maps to identify
locations of state-regulated wetlands in the project area. Determining if the
design alternative(s)will impact the identified State- regulated wetlands and their
regulated adjacent areas (usually 100'for freshwater and 300'for tidal).
• Determining if, and which, State permits are needed for activities in wetlands and
their regulated adjacent areas, including Article 24 permits for State-regulated
freshwater wetlands and Article 25 permits for State-regulated tidal wetlands.
Assume there are no State wetlands in the project area or any wetlands that would be
impacted as a result of this project.
9
Federal Jurisdictional Wetlands (Assume not present)
The Consultant will use NYSDEC Wetlands Maps, US Fish &Wildlife Services National
Wetland Inventory Maps, and Soil Conservation Services County Soil Survey Reports to
screen for the presence of freshwater and tidal wetlands.
The Consultant will make a site visit to determine if Federal jurisdictional wetlands are
present within or adjacent to the proposed project limits, and whether the wetlands could
be affected by proposed project activities.
Assume there are no Federal wetlands in the project area or any wetlands that would be
impacted as a result of this project.
Floodplains
The Consultant will determine if a Flood Plain Evaluation is needed for the project.
Coastal Zone Management
Not Applicable
Navigable Waterways
Not Applicable
Historic Resources
The proposed project is subject to the tenets of Section 106 of the National Historic
Preservation Act and the New York State Historic Preservation Act, each administered
by the State Historic Preservation Office (SHPO)within the NYS Office of Parks,
Recreation, and Historic Preservation (OPRHP).
The Consultant will perform a cultural resource screening to determine if a cultural
resource study is needed.
The Town, with assistance from the Consultant, will request an Effect Determination
from the Office of Parks, Recreation and Historic Preservation (OPRHP) in writing from
the State Historic Preservation Office (SHPO.)
Parks
The Consultant will perform a screening to determine if a detailed Section 4(f)or Section
6(f) evaluation is needed.
Hazardous Waste
The Consultant will screen for hazardous wastes and contaminated materials within the
project site and corridor (existing or proposed right-of-way, including easements). This
preliminary screening is a general review to identify properties within the right-of-way or
in close proximity that could contain or be a source of hazardous wastes or
contaminated materials. The screening will include:
• A review of existing information about past and current land use to identify
10
possible sources of contamination within the project site and corridor, including:
o NYSDEC records such as: Registry of Inactive Hazardous Waste Sites;
Hazardous Substance Waste Disposal Site Study Reports; records of
chemical or petroleum storage tanks; waste incident and chemical
release reports.
o Town and municipal agency sources such as: local assessor and building
permit records; title abstracts; local historical society records.
o Records of discussions with former employees of industries and other
businesses located within or near the project area.
o Sampling of suspect bridge materials for lead.
o A site visit to look for observable physical evidence of contamination (e.g.,
stained soil, seepage, and stressed or dead vegetation).
The Consultant will complete a Hazardous Waste/Contaminated Materials Screening
Form.
Asbestos
The Consultant will make an initial determination on the scope and extent of potential
asbestos containing materials, based on the types of facilities impacted.
The Consultant must maintain a valid asbestos handling license for the duration of this
agreement and all Consultant personnel engaged in asbestos-related work must be
appropriately certified for the work being performed, as described in Section 56-2.2 of
Industrial Code Rule 56 (12 NYCRR Part 56).
The Consultant will perform a preliminary investigation for the presence of asbestos
containing materials (ACM's) within the project site and corridor, using the following
screening techniques:
• A review of available as-built drawings, record plans, and other construction
drawings of all structure and facilities in the project area, including but not limited
to pavement, shoulders, subgrade, underground utilities, buildings, and retaining
walls which could potentially require alterations or demolition as part of the
project.
• An on-site visual inspection of all structures and facilities.
Noise
Not applicable
Air Quality
Not applicable
Energy
Not applicable
Farmlands
Not applicable.
Visual Impacts
11
The Consultant will perform a screening to determine if a visual impact assessment is
needed.
4.04 Detailed Studies and Analyses
Based on the work performed in Section 4.03, the Consultant will determine whether
detailed analysis or study is required. Prior to commencing such detailed study or
analysis, the Town must concur with the Consultant's determination.
Assume Detailed Studies and Analyses are not required.
4.05 Permits and Approvals
The Consultant will obtain all applicable permit(s) and certification, including but not
necessarily limited to:
■ SEQR Negative Declaration
The project will not involve soil disturbances greater than 1 acre and will not require a
stormwater pollution prevention plan or SPDES General permit for Construction.
Erosion and Sediment controls for implementation during construction will be included in
the construction drawings.
4.06 Environmental Hearing
Not applicable
12
Section 5 — Right-of-Way
Right-of-Way acquisitions or involvement are assumed to not be required.
13
Section 6 - Detailed Design
6.01 Preliminary Plans
Not Applicable — Project Coordination between the Town and the Consultant will allow
the design development to progress from the 40% complete design stage completed in
Task 3 to the 90% complete Advanced Detail Plans without an intermediate step.
6.02 Advance Detail Plans (ADP)
The Consultant will develop the approved design alternative to the ADP stage. At this
stage all plans, specifications, estimates and other associated materials will be 90%
complete.
The Consultant will prepare and submit 4 copies of the ADP's to the Town and EFC for
review.
6.03 Contract Documents
The Consultant will prepare a complete package of bid-ready 100% complete contract
documents. The package will include:
• Instructions to bidders
• Bid documents
• Contract language, including applicable federal provisions and prevailing
wage rates (with Town supplied information)
• Special notes
• Specifications
• Utility Agreements
• Plans
• A list of supplemental information available to bidders (i.e., subsurface
exploration logs, record as-built plans, etc.)
• Other pertinent information including other Town supplied information
• M/WBE goals
• Additional contract requirements set forth by EFC
The Consultant will submit the contract documents to the Town for approval.
The submission will be reviewed and discussed with the Consultant if changes are
necessary.
6.04 Cost Estimate
The Consultant will develop, provide, and maintain the construction cost estimate for
the project. The Consultant will update the estimate periodically and as necessary to
incorporate significant design changes, and will develop and provide the final Engineer's
Estimate, including all quantity computations.
6.05 Utilities
A utilities Inventory prepared by the Consultant indicating ownership and impacts to
existing utilities by the proposed work will be included with the final construction
documents.
14
A. Initial Contact Letter—The Consultant shall subsequently prepare and send a letter
to each utility impacted by the project, and include copies of the preliminary Utilities
Inventory Report, plans, profiles, typical sections, and cross-sections for the project.
The letter should clearly request that the utility provide a color-coded set of plans
• showing the existing facilities, as well as the proposed relocation, schedules, and
estimate of costs for the reimbursable work.
B. Coordination with Utility Schedule—After receipt of the information requested in Task
6.05.B, the Consultant shall prepare and submit a Coordination with Utility
Schedule. This schedule shall be included in the Utility Work Agreements, as well as
the contract documents.
C. Utility Work Agreements—The Consultant shall prepare a Utility Work Agreement
for each utility impacted by the project. The agreements must be signed by all
parties prior to advertising of the contract.
D. Notice to Utilities—The Consultant shall give notice to each utility as to the
schedule of letting and award of the project, including the tasks and schedules
contained in the "Coordination with Utility Schedule".
6.06 Information Transmittal
Upon completion of the contract documents, the Consultant will transmit to the Town all
project information, including electronic files. The electronic information will be in the
format requested by the Town, assumed to be PDF Format.
15
Section 7 - Advertisement, Bid Opening, and Award
7.01 Advertisement
The Consultant will prepare the advertisement for bids to be placed in the NYS Contract
Reporter and any other newspaper or publication identified by the Town. The
Consultant will submit the ad(s) to the Town for review and will revise the ad(s)to
reflect comments generated by that review. Upon approval by the Town, the
Consultant will place the advertisements.
7.02 Bid Opening (Letting)
The Town will hold the public bid opening and the Consultant may attend the public bid
opening at the Town's request.
7.03 Award
The Consultant will analyze the bid results. The analysis will include:
• Verifying the low bidder.
• Ensuring receipt of all required bid documents (non-collusive bid certification,
debarment history certification, etc.).
• Breaking the low bid into fiscal shares, if necessary.
• Determining whether the low bid is unbalanced.
• For pay items bid more than 25% over the Engineer's Estimate:
• Checking accuracy of quantity calculations.
• Determining appropriateness of price bid for work in the item.
• Determining whether the low bidder is qualified to perform the work.
The Consultant will assist the Town in preparing and compiling the package of
information.
The Town will award the contract and will transmit the award package to the successful bidder.
16
Section 8 - Construction Support
8.01 Construction Support
The Consultant will provide design response to unanticipated or changed field conditions,
analyze and participate in proposed design changes, and interpret design plans.
Work under this section will always be in response to a specific assignment from the Town
under one of the tasks below:
• In response to unanticipated and/or varying field conditions or changes in
construction procedures, the Consultant will conduct on-site field
reconnaissance and, where required, prepare Field Change Sheets modifying
pertinent contract plan sheets.
• The Consultant will analyze and make recommendations on the
implementation of changes proposed by the Town or the construction
contractor. This includes the Traffic Control Plan.
• The Consultant will interpret and clarify design concepts, plans and
specifications.
• The Consultant will review and approve structural shop drawings for
construction.
17
Section 9 - Construction Inspection
9.01 Equipment
The Consultant will provide equipment necessary for construction inspection
9.02 Inspection
The Consultant will assist the Town and provide, on a Part-Time basis, contract administration
and construction inspection services from such time as directed to proceed until the completion
of the final agreement and issuance of final payment for the contract. The Consultant will
assist the Town for the administration of the contract including maintaining project records,
processing payments, performing inspection work and on-site field tests of materials (as
applicable) and items of work incorporated into the contract consistent with the plans applicable
to the project.
9.03 Municipal Project Engineer
The Town will assign a Project Engineer to the contract covered by this agreement. This
Project Engineer will be the Town's official representative on the contract and the Consultant
will report to and be directly responsible to said Project Engineer.
9.04 Staff Qualifications and Training
The Consultant will provide sufficient trained personnel to adequately and competently perform
the requirements of this agreement.
9.05 Scope of Services/Performance Requirements
A. Quality
The Consultant will enforce the specifications and identify in a timely manner to the Town local
conditions, methods of construction, errors on the plans or defects in the work or materials
which would conflict with the quality of work, and conflict with the successful completion of the
project.
B. Record Keeping & Payments to the Contractor
1. All records will be kept in accordance with the directions of the Town. The
Consultant will take all measurements and collect all other pertinent information
necessary to prepare inspection reports for the days on-site, monthly and final
estimates, survey notes, record plans showing all changes from contract plans,
photographs of various phases of construction, and other pertinent data, records and
reports for proper completion of records of the contract.
2. Any record plans, engineering data, survey notes or other data provided by the
Town should be returned to the Town at the completion of the contract. Original
tracings of record plans, maps, engineering data, the final estimate and any other
engineering data produced by the Consultant will bear the endorsement of the
Consultant. Any documents that require an appropriate review and approval of a
Professional Engineer(P.E.)licensed and registered to practice in New York State
must be signed by the P.E.
18
3. The Consultant will submit the final estimate of the contract to the Town within four
(4)weeks after the date of acceptance of the contract. All project records will be
cataloged, indexed, packaged, and delivered to the Town within five (5)weeks after
the date of the acceptance of the contract.
4. The Consultant shall prepare and submit to the Village two (2)copies of completed
construction drawings that reflect any changes made during construction.
C. Health & Safety/Maintenance and Protection of Traffic
1. The Consultant will ensure that all inspection staff assigned to the project are
knowledgeable concerning the health and safety requirements of the contract per
Town policy, procedures and specifications and adhere to all standards. Individual
inspectors will be instructed relative to the safety concerns for construction
operations they are assigned to inspect to protect their personal safety, and to
ensure they are prepared to recognize and address any contractor oversight or
disregard of project safety requirements.
2. The Consultant is responsible for monitoring the Contractor's and Subcontractor's
efforts to maintain traffic and protect the public from damage to person and property
within the limits of, and for the duration of the contract.
D. Monitoring Equal Opportunity/Labor Requirements
The Consultant will assign to one individual the responsibility of monitoring the Contractor's
adherence to Equal Opportunity and Labor requirements contained in the contract. The
Consultant, when monitoring the Contractor's Equal Opportunity and Labor compliance, will
utilize the guidance contained in the contract, standard specifications and the Town policies.
19
Section 10 - Estimating & Technical Assumptions
10.01 Estimating Assumptions
The following assumptions have been made for estimating purposes:
Section 1 Estimate 5 meetings during the life of this agreement.
Estimate 18 cost and progress reporting periods will occur during
the life of this agreement.
Section 2 Assume that survey information will be obtained in the field by the
Consultant
Estimate 0 crash analysis and 0 traffic counts will be required.
Estimate 0 capacity analyses will be required.
Section 3 Estimate 1 design alternative will be progressed.
Estimate 1 cost estimate(s) plus 2 updates will be required.
Estimate 1 Public Information Meeting.
Section 4 Estimate 1 permit will be required.
Assume that a Phase 1A/1B Archeological Investigation will Not
be required.
Section 5 Assume Right of Way will Not be required, but can be added by
Supplemental Agreement.
Section 6 Estimate 1 cost estimate(s) plus 2 updates will be required.
Estimate 2 utility companies and 0 railroad agencies will be
affected.
Section 7 Estimate 15 copies of the final contract bid documents will be
needed for prospective bidders.
Estimate 1 advertisement will be placed in 2 publications in
addition to the NYS Contract Reporter, by the Town.
Assume only 1 letting will be required and will be attended by the
Consultant.
Sections 8 and 9 Construction Inspection is assumed to be on a Part-Time Basis
and includes 20 - 8-hour days of Inspection Services.
20
10.02 Technical Assumptions
1. Aerial mapping will not be required.
2. A survey control report will not be required.
3. No benchmarks will be established on site.
4. Access to the site and vicinity will not be limited.
5. Overhead and underground utilities are assumed to be present. Coordination with utility
owners will be required.
6. The project will be progressed in English units.
7. Contract plans and cross-sections (if required) will be prepared at 1/2 size (11"x17") in
accordance with Town requirements.
8. Assume no Right of Way easements or acquisitions will be required for the project. If
required, it will be added by Supplemental Agreement.
9. Traffic counts will not be required.
10. Crash analysis is not be required.
11. It is assumed that utility relocation agreements will be necessary for above ground and
underground utilities. Utility relocation, including utility poles, will be by utility owners.
12. Any historic or potentially historic structures within the project limits are assumed to be
outside the actual areas affected by construction, hence it is assumed that the State
Historic Preservation Officer(SHPO) will determine the project to have"no affect."
13. Asbestos investigations will be limited to all facilities and lands within the existing and
proposed project limits. It is assumed that no ACM's (Asbestos Containing Materials)
will be found. Asbestos removalabatement, if necessary, would be added by
supplemental agreement if necessary.
14. It is assumed that the preliminary hazardous waste assessment will find conditions or
materials that will require remediation or may pose a threat to health of the environment.
Items to test and remove hazardous materials will be included in the contract, if
necessary based on the preliminary hazardous waste assessment.
15. A Public Information Meeting will be required.
16. Alternatives developed will only include replacement on the existing horizontal and
vertical alignment.
It is assumed that construction will involve a full or partial lane closure with alternating
one-way traffic. The contract documents will call for the contractor to provide pedestrian
crossing capabilities during the extent of construction. This crossing will not be designed
as part of this scope of services, however, it will be the contractor's responsibility within
the construction footprint, based on performance requirements set forth in the contract
documents.
21
17. With final submission, the Consultant will submit two (2)copies of the design
calculations and estimate of quantities calculations, and two (2) paper or digital PDF
copies of the as-built plans, as requested by the Town.
18. The project will be constructed in the 2021 construction season.
19. The following project schedule is initially anticipated:
• Notice to Proceed March 2020
• Begin Survey and Design April 2020
• Complete Preliminary Design June 2020
= First Review submission to EFC July 2020
• Final Plans to EFC October 2020
• Bidding and Letting February 2021
• Construction Award March 2021
• Begin Construction April 2021
• Construction Completed July 2021
20. Plantings required for the bio-retention and/or rain garden areas may require installation
in late summer or fall 2021. This need will be determined based on the construction
schedule.
21. Coordination with other planned or prospective projects in the area may require this
project to be phased accordingly or a change in schedule to accommodate different
construction schedules, Improve efficiency, and to avoid an overlap of work.
22
Town of Mamaroneck
o ' Town Center
au 11 2 740 West Boston Post Road, Mamaroneck, NY 10543-3353
FOUNDED 1661
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
o Designation of Lead Agency- Madison Avenue Project
NOTICE TO ALL INVOLVED AGENCIES
DECLARATION OF INTENT TO BE LEAD AGENCY
MADISON AVENUE TRAFFIC & DRAINAGE IMPROVEMENTS
FEBRUARY 19,2020
Please be advised that the Town Board of the Town of Mamaroneck has declared its intent to
serve as lead agency for the coordinated SEQR review of the proposed action as described
below. The Town Board has determined the proposed action to be an Unlisted Action and will
prepare an Environmental Assessment Form.
Any objections to the Town of Mamaroneck Town Board declaring itself as lead agency must be
presented in writing within 30 days of the date of this notice. Any failure to do so will be
interpreted as consent that the Town of Mamaroneck Town Board serve as Lead Agency.
Project Location
Madison Avenue between Fifth Avenue and Myrtle Boulevard located in the Town of
Mamaroneck, Westchester County,NY is bounded by the New England Thruway (Interstate 95)
on the East, and Fifth Avenue to the West
Proposed Action
In order to promote improved traffic flow on Madison Avenue particularly at the intersection of
the on/off ramps of I-95 the project calls for the installation of a traffic signal and realignment of
traffic lanes to provide for left turn lanes. The project will also enhance the Town's commitment
to sustainability, through drainage improvements utilizing green infrastructure including the
installation of bio-retention systems, new curbing, tree and vegetation planting and porous
pavement.
Contact Information
For further information, contact Stephen V. Altieri, Town Administrator, Town of Mamaroneck,
740 West Boston Post Road, Mamaroneck, NY 10543. Phone: (914) 381-7810.
Involved Agencies:
A copy of this notice has been sent to:
Village Clerk, Village of Mamaroneck
Village Clerk, Village of Larchmont
City Clerk, City of New Rochelle
NYSDEC, Region 3
Westchester County Planning Department
NYS Thruway Authority
A copy has also been posted in the Mamaroneck Town Center.
Town of Mamaroneck
,o I Town Center
Tel
1 740 West Boston Post Road, Mamaroneck, NY 10543-3353
"FDUMDED 1661 •
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
Ne P aCH,menw Availarle
e 441 Town of Mamaroneck
r
o Town Center
c 2 740 West Boston Post Road, Mamaroneck, NY 10543-3353
FOL OE01661
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
No Attachments Available
a°� \ Town of Mamaroneck
y.
Town Center
x 740 West Boston Post Road, Mamaroneck, NY 10543-3353
11
•FOUIDEO 1661 •
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
o Authorization - Operating/Capital Budget Amendments 2019 & 2020
01,
S1 9
. o
Town of Mamaroneck
< m
4 o Town Center
• G L H t E D t:4,. 740 West Boston Post Road,Mamaroneck,NY 10543-3353
Office of the Comptroller TEL: 914/381-7850
FAX:914/381-7809
towncomptroller@townofmamaroneck.org
Memorandum
To: Stephen Altieri,Town Administrator
Town Board Members
From: Tracy Vogman,Town Comptroller
Date: February 14,2020
Re: 2019 Operating Budget Amendments-Year End
The preliminary unaudited year-end budget results for calendar year 2019 has been
reviewed. A budget amendment is proposed for expenses that have exceeded the total
budget by department. An explanation has been provided by department for the major
budget amendments.
General Fund:
• Audit Fees: Prior years audit fees were paid in 2019 and a reversal
of a mid-year transfer is required.
• Town Clerk part time wages was over budget for scanners to
electronically archive finance documents.
• Engineering consulting Services for field inspections and capital
projects.
• Central Communications for telecomm expenses.
• Information Technology- System and network support throughout the
year.
• General Recreation—Salaries exceeded budget for unanticipated salary
adjustments.
• Swim Team Trust Fund Transfer-Authorization to transfer funds for the
2019 Summer Swim Team towels is recommended to offset the
purchase of the towels.
These additional expenses are funded with penalty/interest revenue- property taxes
that exceeded the budget.
Part Town Fund:
• Police- Overtime expenses exceeded the budget as a result of vacancies
throughout the year.
• Planning Board- Consulting services exceeded the budget based on the
additional services needed to review building plans.
These additional expenses are funded with sales tax revenue that exceeded the budget.
Highway Fund
• Snow removal- Additional rock salt was required to keep the
roads from icing during a few minor winter storms.
These additional expenses are funded with insurance recovery funds that exceeded the
budget.
REQUESTED ACTION:
The following 2019 operating budget amendments are recommended for approval:
i _ 2019 OPERATING BUDGET AMENDMENTS
1-- - ---- - — ! _
GENERAL TOWN WIDE FUND(FUND A): i Amount
Expense 'A.1010.4017 'Town Board-Seminars/Conferences Increase 579,00
Expense 1A.1320.4107 Audit Fees Increase 8,800.00
Expense 1A.1410.1021Town Clerk-Part Time Increase 5,644.00
Expense IA.1440.4035 Engineer-Consultanting Services Increase 11,869.00
Expense IA.1450.4021 !Elections-Public notices Increase 72.00
Expense IA.1680.4001 _ !Central Communications Increase 8,433.00
Expense A.1680.4035 i Info Technology-Consulting Increase 32,007.00
Expense IA.7020.1010 !General Recreation-Salaries ; Increase 6,513.00
Expense A.8510.4178 Beautification-Plants I Increase 1,715.00
Revenue A.0000.1090 IPenalties-Property Taxes Increase 75,632.00
Revenue 1A.00000.5041 -�- !Transfers from Trust ! Increase - 1,512.72
Expense !A.7180.4162 IMamroneck Swim Club Increase 1,512.72
- - -- - _!.__ _ _ ------ --- __I_.-_-_-_. -_._ _I
i--- ---L-
!PART TOWN FUND
-(FUND B): -�--
Expense B.3120.1015 Police-Overtime Increase 50,812.00
Expense B.8020.4035 Planning Board-Consultanting Services Increase 2,419.00
Expense B.8090..1010 En ironmental Control-Salaries Increase 964.00
!Revenue -13-0000- .1162 Sales Tax Revenue ; Increase ; 54,195.00
I
I HIGHWAY FUND(FUND DB): 1 '
Expense DB.5142.4250 _-• 'Highway-Snow Remo-Cel- Salt , Increase 19,733.00
j Revenue j DB.0000.2680 -'Highway-Insurance Recoveries 1 Increase 19,733.001
1_____
!t.
I
• \ 9
Town of Mamaroneck
it- `" Town Center
F 4 740 West Boston Post Road,Mamaroneck,NY 10543-3353
Office of the Comptroller TEL: 914/381-7850
FAX:914/381-7809
towncomptroller@townotinamaroneck.org
Memorandum
To: Stephen Altieri,Town Administrator
Town Board Members
From: Tracy Yogman,Town Comptroller
Date: February 14, 2020
Re: 2019 Capital Budget Amendments
As a result of year-end review of the budget, the following 2019 capital budget amendments are
recommended to adjust budget accounts:
1. Road Rehabilitation (Project#2019-04):
As indicated in the July 24th Capital Project Quarterly Amendment, the Town negotiated
with Con Edison the percentage of the costs they will provide to rehabilitate Fenimore Road
and the Murdock Woods neighborhood in 2019 as a result of the gas main improvements.
The reimbursement was more than originally anticipated in the budget and reduces the
appropriated fund balance from the Highway Budget for this project. The budget
amendment below is recommended to reflect the additional reimbursement received.
2. Electric Vehicle Charger(Project#2019-64)
Three of the four electric vehicle charger stations have been installed. The fourth is
scheduled to be installed at the ice rink in the spring. As a result of change orders for the
installation of the chargers, additional funding is needed. The Part Town fund balance is
available for this transfer.
3. Water Infrastructure Paving(Project#1356-12)
Bonds were issued in 2019 for this paving project. Additional funding for allocated bond
costs is needed. The Water District fund balance is available for this transfer.
4. Purchase Street Pressure Regulator (Project#1342-12)
The WJWW monthly bills indicate that there have been additional costs associated with this
project. This is a joint project and the Town's share is 18.2%. A budget amendment is
recommended to fund the additional project cost. The Water District fund balance is
available for this transfer
5. Kenilworth Booster Station (Project#2015.12)
This project has been completed and as a result of savings, a refund from WJWW has been
received in 2019. A bond was issued for this project and therefore the savings must be
returned to the Debt Service Fund. A budget transfer is recommended to close this project.
6. Barry Ave/Macy Rd (Project#2016.12)
This project was completed in 2019 and a small budget amendment to close the remaining
balance is needed to close the project.
7. Weaver Street Project (Project#2015.45)
A transfer from Part Town was made for this project in prior years, however it should have
been from the Highway Fund. A budget amendment is needed to correct the transfer.
. REQUESTED ACTION:
The following 2019 Capital Budget amendments are recommended:
2019 CAPITAL BUDGET AMENDMENTS
FUND (FUND H :--- ------------ - -- -------------�--- --
Item#1CAPITAL ) Amount
1 Revenue H.0000.2770.2019.04 Miscellaneous-Con Ed Reimb Increase $ 74,403.00
L__ Revenue H.0000.5034.2019.04 Transfer from Highway Fund Decrease (52,132.03)
Evens H.5110.0400.2019.04 Road Rehabilitation Increase 22,271.00
2 Revenue H.0000.5032.2019.69 Transfers from Part Town Increase 3,187.84
Expense H.8095.0400.2019.69 Electric Vehicle Chargers Increase 3,187.84
3 Revenue H.0000.5038.1356.12 Transfers from Water District Fund Increase 4,021.16
Expense H.8095.0400.1356.12 Water Infrastrucre Paving Project I Increase 4,021.16
4 j Revenue j H.0000.5038.1342.12 ['Transfers from Water District Fund l Increase � 2,259.21
lEpense H.8095.0400.1342.12 Water Infrastrucre Paving Project Increase I 2,259.21
5 l Expense H.9900.9980.1342.12 Transfers To Debt Seniice I Increase 18,698.42
Expense H.8095.0400.2015.12 _Water Infrastructure Paving Project'Decrease (18,698.42)
6 Expense H.9900.9904.1342.12 Transfers to Water District Fund Increase 0.24
— Expense H.8095.0400.2016.12 'Water Infrastnicre Paving Project Decrease (0.24)
Item#'HIGHWAY FUND (FUND DB): 1 1
1 Expense DB.9900.9950 Transfer to Capital 1 Decrease (52,132.00)
Income DB.0000.5995 Appropriated Fund Balance Decrease (52,132.00)
11
7 1Expense DB.9900.9950 Transfer to Capital Increase 80,000,00
!Income I DB.0000.5995 Appropriated Fund Balance Increase 80,000.00
Town of Mamaroneck
Town Center
740 West Boston Post Road,Mamaroneck,NY 10543-3353
Office of the Comptroller TEL: 914/381-7850
FAX:914/381-7809
towncomptmller@townolinainamneck.org
Memorandum
To: Stephen Altieri,Town Administrator
Town Board Members
From: Tracy Yogman,Town Comptroller
Date: February 14, 2020
Re: 2020 Operating Budget Amendments
The following budget amendments are recommended to carry over 2019 operating budget
balances to 2020:
item#
1. Sustainability-A budget amendment is needed to carry the budget balances over to 2020
for the Food Waste Reduction Grant approved by the Board in September 2019.
2. Ice Rink Stairlift- A budget amendment is needed to purchase a stairlift for the ice rink
to access the scorekeepers box. A donation will be made to the Town to fund this
purchase. We thank the donors for their generosity.
3. Carryforward of 2019 Purchase Orders- Open purchase orders where purchases were
made in 2019 but have not been received in 2019 will be carried forward to 2020. As
these orders were funded in 2019, a budget amendment is needed to increase the 2020
budget from fund balance appropriations.
REQUESTED ACTION:
The following 2020 operating budget amendments are recommended:
._....._ .. ..... ..
2020 OPERATING BUDGET AMENDMENT -i
------- ---.-- I 11
1 , !
i Item 01 IGENERAL TOWN WIDE FUND(FUND A): Amount
I 1 -1ExpenseA.8095.4035.2019.70 !Contractual-Food Waste Grant
Increase $ 40,103 !
lExpense A.8095.4023.2019.70 'Travel-Food Waste Grant Increase
17,472
1Expense A.8095.2102.2019.70 i--I Equipment-Food Waste Grant Increase 1,500
!Expense A.8095.4048.2019.70 !Operating Expenses-Food Waste Grant Increase 29,646
!Expense A.8095.4173.2019.70 !Other Services-Food Waste Grant Increase 21,000 I
,-
Revenue A.0000.3910.2019.70 •State Grant Revenue-Food Waste Grant Increase 108,971
Revenue A.0000.0440.2019.70 A.0000.0440.2019.70 !Due from School District Increas--1--e 750
.i__
1_ !Expense 1./t27265.2102 lEquipment-Staidift Increase $ 4,445
L._ Revenue 4A.0000.2705 !Gifts& Donations Increase
4,445
—1
_ .3 __ !Expense__IA:1620.4016 !Plumbing Repairs Increase $ 4,890_1
i-------1-B13—
enseRA.1-13-8-0.-4818 I Computer Sofwtare Increase 5,436 I!Expense A.1680.4027 'Computer PrintedSupplies increase 1,656 I
.___
i-
Expense IA.6772.4012 Buildings/Grounds Increase 2,965 I
!Revenue IA.0000.5995 Appropriated Fund Balance Increase 14,947 I
I •
,
PART TOWN FUND(FUND B): , 1
3 Expense .113.1680.4018 Computer Sofwtare Increase $ 2,320
Expense 113.1680.4027 'Computer Printer/Supplies Increase 345
_
Expense B.3120 2108 !Furniture Increase 12,901
Expense 1_1_3.3120.2122 !Radios& Pagers Increase 8,013
Expense B.3120.212-5 Guns/Fire Arms Increase 4,291
Expense I B.3120.2127 !1.Bulletproof Vests -] Increase 5.1 945
_
Erpense I B.3120.4195 1Ammunition Increase L ,o65
Expense B.3120.4245 Equipment Repairs Increase 452 I
!Expense B.3310.4202 !Street Painting Increase 10,0001
_ .
'Revenue B.0000.5995 !Appropriated Fund Balance Increase 37,332
._.
. _
1 ,
- - ,-
!FIRE DISTRICT FUND(FUND SF):
3 - Expense SF.3410.4033 Equip Repairs/Maint Increase I $ 1,225
, 'Expense SF.3410.4256 !Refills/Charges Increase • 2,478 i
,
!-- • . - -
i !Revenue SF.0000.5995 Appropriated Fund Balance increase : 3,703
I-.E--------- ; -1
•
.... . . ..._ . ... _ _ . . . _
6)TREETUGHTING FUND(FUND SL):
- - - ---- - -- - ---- -,
. 1-.--- ---r--------- .----- iiiii
3 !Expense SL5182.2132 Ught Fixtures-software Increase $ 51,900 I
- ---1-Revenue SL0000.5995
1Appropriated Fund Balance Increase 51,900 !
____._ ..
•AMBULANCE(FUND SM): I
3 Expense ISM.4189.2103 'Medical Equipment Increase $ z892 i
,Ret.enue •SM.0000.5995 Appropriated Fund Balance ! Increase Z892 !
. . . _ ... _ ,
! i
1 . ..
•
• o q
9
Town of Mamaroneck
Town Center
fjt
_ 740 West Boston Post Road,Mamaroneck,NY 10543-3353
Office of the Comptroller TEL: 914/381-7850
FAX:914/381-7809
towncomptroller@townofmamaroneck.org
Memorandum
To: Stephen Altieri,Town Administrator
Town Board Members
From: Tracy Yogman,Town Comptroller
Date: February 14, 2020
Re: 2020 Capital Budget Amendment
The following new capital projects are planned for 2020 that were not included in the 2020
Capital Budget below. Remaining budget balances for capital projects will be carried forward to
2020 for each project.
Item#
1. Police Mobile Radio Replacement
Four supervisory vehicles require the replacement of the mobile radios with P25 compliant
radios in order to monitor and communicate with other jurisdictions during an emergency
requiring the activation of the Westchester County Mutual Aid Plan. A budget amendment
is recommended to appropriate Part Town fund balance for this project.
2. Rye Lake Distribution Infrastructure Modifications
Replacement of large diameter (30+ inches) pipe and valves to accommodate new UV
facility and other planned process changes at Rye Lake.
3. Green Innovation Grant and Traffic Signal—Madison Ave/Jefferson St
The Town was recently awarded an EFC grant to fund drainage improvements on
Madison Ave/Jefferson St. This project will be completed in conjunction with the traffic
signal project that was approved in the 2019 capital budget. A budget amendment is
recommended to appropriate Part Town fund balance for the additional funding needed.
REQUESTED ACTION: The following 2020 Capital Budget amendments are
recommended.
2020 CAPITAL BUDGET AMENDMENTS I
l Item# CAPITAL FUND(FUND H): Amount
1 1 Revenue H.0000.5032.2011.16 1Transfer from Part Town Fund Increase $ 7,845
Expense H.3120.0400.2011.16 Mobile Radio Equipment Increase 7,845
2 Revenue H.0000.5038.1363.12 Transfer from Part Town Fund Increase 1 $ 144,000
j Evense H.8340.0400.1363.12 1Rye Lake Distrib System Mods Increase 144,000
3 ] enue H.0000.5038.2018.61 'Transfer from Part Town Fund Increase 1 $ 109,660
!Revenue 111.3990.0400.2018.61 ,NYS Grant-EFC Increase 1,000,000
Expense 111.3310.0400.2018.61 !Traffic Control Increase j 1,109,660j
I
Item#!PART TOWN(FUND B): I _— — _ —
1 iEense 1B.9900.9950 Transfer to Capital Increase $ 7845
]Income B.0000.5995 !Appropriated Fund Balance Increase ! 7,845
3 Expense B.9900.9950 1Transfer to Capital !Increase 1 $ 109,660
Income 1B.0000.5995 ,Appropriated Fund Balance —'Increase 109,660
I � 1__
Item# WATER(FUND SW):
'�2 Expense 1SW.9900.9950 I Transfer to Capital Increase $ 144,000
Income 1SW.0000.5995 Appropriated Fund Balance Increase 144,000
! 1
ilTown°� � of Mamaroneck
o Town Center
au x 740 West Boston Post Road, Mamaroneck, NY 10543-3353
FUU%0E01E61
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
o Set Public Hearing - Regulation of Drones
O
O 9
Town of Mamaroneck
W m Town Center
= A
740 West Boston Post Road, Mamaroneck, NY 10543-3353
.iO IM DEDI EE t.
OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810
FAX 914-381-7809
saltieri@townofmamaroneckny.org
Memorandum www.townofmamaroneckny.org
To: Supervisor and Town Board
Re: Prohibition on Flying Drones
Date: February 14, 2020
As part of the planning process for the 2020 US Open, the United States Golf
Association (USGA) has raised the issue of drones potentially being used during the
tournament illegally. The drones present a potential security issue and can be
annoying for the players.
When the US Open was held in Southampton, New York, the Town of Southampton,
at the request of the USGA, adopted a local law regulating the use of drones. The
Town Attorney has drafted a similar law for consideration by the Town Board.
The law would specifically prohibit the flying of drones on or near Winged Foot Golf
Club. An exception to the law would be for any organization or entity that is
contracted with the USGA or Winged Foot Golf Club. An example of an organization
with an exception would be Fox Sports that is televising the event. They may use
drones for fly-overs of the golf course prior to the tournament. The USGA and/or
Winged Foot Golf Club must submit to the Town a list of organizations that would
be permitted to fly drones over the golf course.
• tephen V. Altieri
Town Administrator
tot Printed on Recycled Paper
Local Law No. -2020
This local law shall be known as the "Prohibition on Flying Drones near the Winged Golf Club in
May and June of 2020" Law.
BE IT ENACTED by the Town Board of the Town of Mamaroneck
Section 1 -Purpose:
In June 2020, the Winged Foot Golf Club will host the 2020 US Open golf championship. The
Town Board finds that for security reasons, remotely controlled flying aircraft should not be
allowed to fly within two miles of the Club grounds during the months of May and June of 2020.
However, there are enterprises, such as television networks, that will or have contracted with the
Winged Foot Golf Club and/or the United States Golf Association that will fly drones in
connection with their performance under such contracts.
Section 2-Addition of a new section to the Mamaroneck Code:
Chapter 122 of the Code of the Town of Mamaroneck hereby is amended to add the following
section:
§122-8 Remotely Controlled Aircraft Prohibited within Certain Air Space during June 2020.
A. During the months of May and June 2020, it shall be unlawful for any person to operate an
unmanned aircraft, or cause an unmanned aircraft to take off, land or fly within two miles of the
perimeter of the property owned by the Winged Foot Holding Corp. or the Winged Foot Golf
Club, Inc. and designated on the Tax Assessment Map of the Town of Mamaroneck as
Section/Blocks/Lots:
3-40-204.1,
3-44-99,
3-45-1.4,
3-45-1.5,
3-45-1.7,
3-46-1.1,
3-46-1.2,
3-47-1../1,
3-47-1 ../2 and
3-47-1.2.
For the purpose of this section, the term "unmanned aircraft" means a device, commonly referred
to as a 'drone', that is designed to navigate in the air without a pilot onboard, or an aircraft that is
operated without intervention by a human within the aircraft.
B. This section shall not apply to those enterprises with whom either the Winged Foot Golf
Club or the United States Golf Association will or have contracted to perform services in
connection with the 2020 US Open golf championship and whose names appear on a certification
given to the Town by either the Winged Foot Golf Club or the United States Golf Association that
is received by the Town Administrator on or before April 30,2020.
Section 3-Severability:
Should any provision of this Local Law be declared invalid or unconstitutional by any court of
competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any
other provisions of this Local Law, which may be implemented without the invalid or
unconstitutional provisions.
Section 4-Effective Date:
This Local Law shall become effective upon filing with the Secretary of State.
February 7,2020
o`` Town of Mamaroneck
a
o , Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
FUNDED teet
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
o� Town of Mamaroneck
i
o Town Center
9 740 West Boston Post Road, Mamaroneck, NY 10543-3353
•fOUhOED tael •
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
o Report of Bids - Contract TA-19-09A Town Center Restroom Renovation
4
2 • -72� Town of Mamaroneck TEL:914/381-7835
0 • \ 7p Engineering Department, Town Center FAX:914/381-8473
Z 740 West Boston Post Road, Mamaroneck, NY 10543-3353
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•FOUNDED 1661 •' Robert P. Wasp, P.E., C.D.T. rwasp@townofmamaroneckNY.org
Town Engineer
INTERDEPARTMENT MEMORANDUM
DATE: February 14, 2020
TO: Steve Altieri, Town Administrator
CC: Tracy Yogman, Town Comptroller
FROM: Robert Wasp, P.E., Town Engineer
SUBJECT: Recommendation of Contract Award
TA-19-09A —Town Center Restroom Renovation (CP#2017-14)
GENERAL:
New bids for the Town Center Bathrooms Renovation project were received on January 16,
2020. In total seven (7) responsive bids were submitted for the renovation scope as summarized
on the attached tabulation form. The Town had previously received only one bid proposal in
response to the original project advertisement in August 2019. The prior bid result was rejected
by the Town Board based upon the limited response and pricing received at that time.
Detailed review of submitted bid results has been completed by the Town's architectural design
consultant. Summarized review findings and recommendations prepared by Smith & Pucillo
Architects are attached to this memorandum. Recommendation of contract award is made to the
low bid firm: "BSW General Construction Corp"at the lump sum base bid of$408,000.00
Authorized funding for the 2017 capital is limited to $227,500.00 and will require budget
amendment to provide for construction and related design consultant fees. Two alternates were
included on the project bid form that allow for reduction in project scope as follows:
• Alternate#1 —(Remove) Second Floor Public Bathrooms ($164,000.00)
• Alternate#2—(Remove) Second Floor Unisex Toilet Rooms ($96,000.00)
Project architectural consultant fees in the amount of$31,000.00 must be considered as part of
budget amendment scope. Incorporation of a five percent (5%)construction contingency budget
for potential change orders is also recommended for budgetary consideration. Potential award
options available for Town Board consideration as follows:
New Budget Change Amt (±)
1. Award of Full Scope($408,000 + $31,000+ $20,400): $459,400 +$231,900
2. Award with Alt#1 ($244,000 +$31,000 + $12,200): $287,200 + $59,700
3. Award with Alt#2 ($312,000+$31,000 + $15,600): $358,600 + $131,100
4. Award with Alt#1 & #2 ($148,000 + $31,000 +$7,400): $186,400 ($41,000 )
Please feel free to contact me with any questions.
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SMITH & PUCILLO ARCHITECTS
February 7, 2020
Mr.Stephen Altieri,Town Administrator
Town of Mamaroneck
740 West Boston Post Road
Mamaroneck,New York 10543
RE:Renovation of Town Center Restrooms Contractor Evaluation&Award
Dear Mr.Altieri,
We have conducted an evaluation of the apparent successful bidder for the Mamaroneck Town Center
Restroom Renovations project in preparation of issuing the award recommendation to the Town. In
performing our evaluation,we have reviewed the bidders'references along with evaluating their
respective bonding companies.
Seven(7)bid proposals were received on this contract. The bid proposals received ranged from a low
bid of$408,000.00 to a high bid of$664,000.00 for Lump Sum Base Bid. Three of the bidders executed
the bid form incorrectly—indicating the alternate bids as add alternates as opposed to deduct
alternates as requested in the bidding documents. This has not hampered our ability to analyze the
bids and we do not expect this to be an issue going forward. The two lowest bids received,were within
$13,852.00 or 3%of each other. The third bidder was$46,000.00 or 11%above the low bidder. We
concentrated our review process on the apparent successful bidder, BSW General Construction Corp.
All bidders except for the second bidder provided the necessary bid security. All bidders indicated
receipt of Addenda#1. Other than the aforementioned bid form discrepancy there were no problems
with the bidding process.
The Mamaroneck Town Center Restroom Renovations bids included two(2)alternates.The price for
Alternate#1 is for the work related to the public restrooms on the second floor. The price for
Alternate#2 is for the work related to the second floor unisex/private restrooms. No combination of
the alternates influences the status of the low bidder.
The award criteria will be based on the complete project including all the restrooms that are part of
the work(alternates 1 and 2 as part of the work). Attached here is the bid summary prepared by Mr.
Robert Wasp.
We have not had any prior experience with BSW General Construction Corp.nor the second bidder
Buckley Construction and Renovation. We have had prior experience with the third bidder, S&L
Plumbing at the Barnard Elementary School in New Rochelle.
In our review process for BSW General Construction Corp.we reviewed their references and made
random calls of the projects that they indicated. Each of the references we contacted provided us with
favorable evaluations and all would utilize their services again.
msmith@smithpucillo.com
27 New Street P 914.401.4009
Katonah,NY 10536 C: 914.263.8027
Contractor Bonding: BSW General Construction Corp.is bonded by United States Fire Insurance
Company, which has a"A"rating from A.M.Best and a XIII Financial Size Classification which
means a worth of$1.25 Billion to$1.5 Billion. This is in compliance with the contract requirements.
Award Recommendation: The award of the Contract, in standing with the public bidding criteria,
shall be made to that Bidder submitting the lowest bid, is qualified to perform the work, and is
responsible and reliable based on references, investigation, and interviews. In that regard and based
upon the bidder's bid amount, our feedback from the various references, and a review of their bonding
company,we would recommend that BSW General Construction Corp. be awarded the Contract for
the Mamaroneck Town Center Restroom Renovations.
To summarize,we recommend that the Mamaroneck Town Center Restroom Renovations Re-Bid be
awarded to BSW General Construction Corp.The Lump Sum Base Bid is: $408,000.00. The town
shall decide the Alternates that they are interested in accepting.
I trust that this information will be of use to you in the award of this project. Should you have any
questions concerning our review process or our recommendation,please feel free to call.
Sincerely,
Michael L. Smith, RA
MLS/jws
misarchitect@verizon.net
27 New Street P: 914.401.4009
Katonah,NY 10536 C: 914.263.8027
TownTown ofCenter Mamaroneck
�
x 740 West Boston Post Road, Mamaroneck, NY 10543-3353
•FULL\DED 16,1 •
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
❑ Authorization - In Rem Foreclosure Proceeding
O s'
2 �
3 9
° 0 Town of Mamaroneck
County of Westchester
" 740 West Boston Post Road. Mamaroneck, NY 10543-3353
.FOUNDED WI .
('t)UNSET. TEL: 914/381-7815
FAX: 914/381-7809
W Makerh@Townof MamaroneckNY.org
MEMORANDUM
To: Mamaroneck Town Board
Town Board Meeting — February 19, 2020
From: William Maker, Jr., Attorney for the Town
Subject: In rem foreclosure
Date: February 14, 2020
The last in rem foreclosure proceeding was commenced in the Fall of 2015. At
that time, then Town Board member (now Mayor of the Village of Mamaroneck) Tom
Murphy suggested that the Town Board review the status of unpaid taxes during each
presidential election year so as to avoid a runaway accumulation of tax liens.
To that end, I asked the Receiver of Taxes to prepare a list of properties that
could be the subject of an in rem foreclosure. Thirty properties qualify; however, four of
those already are subject to private foreclosure. The unpaid balance of unpaid taxes on
all of the properties (not including interest) is slightly over one million dollars
I ask the Town Board to direct me to start the foreclosure process. As in 2015,
the process begins by my writing to the twenty-six delinquent taxpayers advising of the
Town's intention to foreclose. Last time, a similar letter resulted in a number of
delinquents bringing their taxes up to date. After waiting a suitable period, I will order
title searches on the remaining properties, followed by commencing the litigation.
01
4611 'F
too Printed on Lycled Paper
Town of Mamaroneck
Town Center
x 740 West Boston Post Road, Mamaroneck, NY 10543-3353
•fUTAMUED I te I •
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
❑ Salary Authorization - Town Comptroller's Office
S 44-4
o '°Z Town of Mamaroneck
_ M Town Center
~ 7' 740 West Boston Post Road. Mamaroneck, NY 10543-3353
FOUNDED 1661 •
TEL: (914) 381-7812
OFFICE OF THE TOWN ADMINISTRATOR FAX: (914) 381-7809
cgreenodonnell@townofinamaroneckny.org
TO: Stephen Altieri, Town Administrator
Nancy Seligson, Town Supervisor
Town Board Members
FROM: Connie Green O'Donnell, Deputy Town Administrator
DATE: February 10, 2020
SUBJECT: Authorization to Appoint an Intermediate Account Clerk—Payroll Supervisor
Authorization is requested to appoint William Lacerenza as an Intermediate Account
Clerk—Payroll Supervisor in the Comptroller's office at an annual salary of$80,811,
effective no later than March 16, 2020. This position will assume some of the duties that
were being performed by the Deputy Comptroller who resigned last fall, including
supervision of the payroll function and banking related tasks.
There is adequate funding in the 2020 budget given the initial intent was to fill the
Deputy Comptroller's position at a higher salary. This is a competitive Civil Service
position and Mr. Lacerenza is immediately reachable on the list. If approved, Mr.
Lacerenza will be required to serve a fifty-two (52) week probationary period.
agreement.
Mr. Lacerenza is currently working for the City of New Rochelle as a Tax Office Account
Specialist and has held that position since September 2017. Prior to that he worked as a
Bank Investment/Deposit Broker for eleven (11) years. In 2006 he received a Bachelor
Degree in biology, with a minor in philosophy.
According to Tracy Yogman, Town Comptroller, having worked with Mr. Lacerenza at
the City of New Rochelle, she was impressed with his professionalism, work ethic and
reliability, as well as his accounting skills. In addition, his experience handling tax
collections will enable him to assist the Deputy Receiver of Taxes when needed.
ACTION REQUESTED: That the Town Board approve the appointment of William
Lacarenza to the position of Intermediate Account Clerk—Payroll Supervisor at an
annual salary of$80,811, effective no later than March 16, 2020.
r°� ,� Town of Mamaroneck
4.6Town Center
51/41 740 West Boston Post Road, Mamaroneck, NY 10543-3353
fUUAOED latl
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
Town of Mamaroneck
0 S. Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
•FOUNDED 14,0 •
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: February 19, 2020
SUBJECT:
ATTACHMENTS:
Description
o Authorization -Appointment of Auto Mechanic
vt
o o Town of Mamaroneck
z
m Town Center
•FOUNDED 1661 • 740 West Boston Post Road, Mamaroneck, NY 10543-3353
TEL: (914) 381-7812
OFFICE OF THE TOWN ADMINISTRATOR FAX: (914) 381-7809
cgreenodonne11@townofinamaroneckny.org
TO: Stephen Altieri, Town Administrator
Nancy Seligson, Town Supervisor
Town Board Members
FROM: Connie Green O'Donnell, Deputy Town Administrator
DATE: February 17, 2020
SUBJECT: Authorization to Appoint an Auto Mechanic
Authorization is requested to appoint Cecil Clark to the position of Auto Mechanic in the
Central Garage, effective no later than March 16, 2020 at an annual salary of$79,089. If
appointed, he will serve a fifty-two (52) week probationary period as required by Civil
Service. Due to a retirement last month, the position is vacant and the funding for such is
reflected in the 2020 budget.
Mr. Clark is an experienced auto mechanic having worked for a local dealership since
1996. He attended Westchester Community College for two (2) years, during which
time he studied science and engineering. In 1995 he graduated from Lincoln Tech with
a degree in Shop Management and Auto Technician. He is certified to perform New
York State vehicle inspections and holds a MACS air conditioning repair license.
Mike Pinto, Central Garage Foreman, is confident, based on his experience, he will be
an asset to the overall operations of the garage. Mr. Clark was highly recommended for
the position by a former employee who worked as a part-time Auto Mechanic in the
Town garage a few years ago.
ACTION REQUESTED: That the Town Board approve the appointment of Cecil Clark as
an Auto Mechanic, effective no later than March 16, 2020 at an annual salary $79,089,
subject to his passing the pre-employment physical and drug test.