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2020_01_22 Town Board Meeting Packet
TOWN BOARD MEETING WORKSESSION AGENDA WEDNESDAY, JANUARY 22, 2020 5:00PM - CONFERENCE ROOM D 1. Presentation Zoning Petition 2399 Boston Post Road Realty Corp. (See Attached) 2. Presentation - Hommocks Field/Flint Park Improvements (See Attached) 3. Review Revised Comprehensive Plan Scope (See Attached) 4. Review Parking Restriction - Normandy Road (See Attached) 5. Review Proposed Fees Electric Vehicle Charging Stations (See Attached) 6. New Business 7. Request for Executive Session TOWN OF MAMARONECK TOWN BOARD AGENDA WEDNESDAY, JANUARY 22, 2020 THE TOWN BOARD WILL CONVENE AT 5:00PM, IN CONFERENCE ROOM D TO DISCUSS: 1 . Presentation Zoning Petition 2399 Boston Post Road Realty Corp. 2. Presentation - Hommocks Field/Flint Park Improvements 3. Review Revised Comprehensive Plan Scope 4. Review Parking Restriction - Normandy Road 5. Review Proposed Fees Electric Vehicle Charging Stations 6. New Business 7. Request for Executive Session 8:00PM CALL TO ORDER- CNFERENCE ROOM C PUBLIC HEARING- PARKING FOR ELECTRIC VEHICLES ONLY LAW SUPERVISOR'S REPORT CITIZEN COMMENTS BOARD OF FIRE COMMISSIONERS 1 . Fire Claims 2. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1 . Authorization Engagement Letter Financial Auditors 2. Appointment to Boards and Commissions 3. Set Public Hearing Parking Restrictions Normandy Road 4. Set Public Hearing to Amend Fee Schedule - Fee for EV Charging Stations 5. Salary Authorization - IT Director REPORT OF MINUTES REPORTS OF THE COUNCIL TOWN CLERK'S REPORT NEXT REGULARLY SCHEDULED MEETINGS- February 5, 2020 & February 19, 2020.Any physically handicapped person needing special assistance in MARK W. BLANCHARD ALAN H. ROTHSCHILD PARTNER OF COUNSEL KRISTEN K.WILSON DENNIS E.A. LYNCH PARTNER i -`� ) ti i OF COUNSEL 'Also admitted in CT 235 Main Street Suite 330 White Plains, NY 10601 P(914)461-0280 F(914)461-2369 BlanchardWilson.com December 13, 2019 VIA HAND DELIVERY Town of Mamaroneck Town Hall 740 West Boston Post Road Mamaroneck, New York 10543 Attention: Mr. Stephen Altieri, Town Administrator Re: Proposed Zoning Map Amendment Dear Mr. Altieri: On behalf of my client, 2399 Boston Post Road Realty Corp. (the "Petitioner"),the record owner of real properties located at the mailing addresses of 2417 Boston Post Road, Larchmont, New York(S/B/L 5-5-446),2385/2399 Boston Post Road,Larchmont,New York(S/B/L 5-5-433), 6 Deane Place, Larchmont, New York (S/B/L 5-5-409), and 10 Deane Place, Larchmont, New York (S/B/L 5-5-405), we are pleased to submit a petition for a zoning map amendment and supporting materials. We request that the items be placed on the next available Town Board agenda. Please do not hesitate to contact the undersigned should you have any questions or concerns. Very truly yours, l/1- 41j 9V. Mar W. Blanchard cc: William Maker, Esq., Town Attorney TOWN OF MAMARONECK COUNTY OF WESTCHESTER; STATE OF NEW YORK In the Matter of the Petition of 2399 BOSTON POST ROAD REALTY CORP. Petitioners, For Amendments to the Town of Mamaroneck Zoning Map,to rezone 6 Deane Place, Larchmont,New York (S/B/L 5-5-409), and 10 Deane Place, Larchmont, New York(S/B/L 5-5-405)to a Business-Mixed Use Business ("B-MUB") District TO THE SUPERVISOR AND MEMBERS OF THE TOWN BOARD OF THE TOWN OF MAMARONECK: PETITIONER, 2399 BOSTON POST ROAD REALTY CORP. ("Petitioner"), with its principal place of business at 2399 Boston Post Road, Larchmont,New York 10538,hereby petitions the Town Board of the Town of Mamaroneck(the "Town") for amendments to the Town Zoning Map as Follows: EXISTING ZONING MAP USES 1. Petitioner, 2399 Boston Post Road Realty Corp. (the "Petitioner"), is the record owner of the subject real properties located at the mailing addresses of 2417 Boston Post Road, Larchmont, New York (S/B/L 5-5-446), 2385/2399 Boston Post Road, Larchmont, New York (S/B/L 5-5-433), 6 Deane Place, Larchmont, New York (S/B/L 5-5-409), and 10 Deane Place, Larchmont,New York(S/B/L 5-5-405) (collectively"the Properties"),all are located in the Town of Mamaroneck. 2. The Properties are divided between two different zones. 2385/2399 Boston Post Road is located within the Service Business-Residential ("SB-R") District, while both 6 & 10 Deane Place are located within the One-Family Residence("R-6")District.See Town Code§240- 5. 2417 Boston Post Road itself is split between the two zones,with the western portion within the S-BR District and the eastern portion within the R-6 District. See Town of Mamaroneck Zoning Maps included in the Petitioner's Accompanying Support Materials on pages 3-4. I Petitioner submits a printed packet showing project renderings, zoning maps and zoning analysis; all references shall be referred to as Support Materials and corresponding page number. PROPOSED AMENDMENTS TO ZONING MAP 3. Petitioner respectfully requested that the Properties are rezoned to a Business- Mixed Use Business ("B-MUB") District. The Properties, as they exist, would constitute conforming lots in the B-MUB District under the Town's Zoning Code and present minimal change to the character of the neighborhood.Importantly,the requested amendments to the Town's Zoning Map would only rezone the Properties,of which the Petitioner is the record owner of each. No properties would be transformed to a non-conforming use; and no properties would be negatively impacted. The Petitioner is the sole owner that would be impacted by the relief sought herein. 4. The purpose of this rezoning is to allow for the Properties to be in a single,uniform district that will permit significant development of the Properties to the benefit of the community. As further detailed below, Petitioner proposes to build a multi-family residential building with a mixed-use component(the"Project"),which will directly serve the needs of the neighborhood and provide numerous positive stimuli to the community at large.For example,the Project will remove a large portion of existing impervious surface and replace it with green space and natural storm water remediation measures; those measures are planned to exceed the required minimum standards and provide an immense benefit to the health of the adjacent marsh and the Long Island Sound. Also, the project will provide a fresh and modern aesthetic to a part of the Town that is in need of revitalization. THE ZONING DISTRICTS 5. The proposed rezoning of the properties to a B-MUB District is similar to the existing conditions and regulations covering the Properties and therefore do not present a significant change from the public purposes behind the existing uses. It is not as if the Project is proposing to change from residential to heavy industrial.Rather,it is staying within the residential/ mixed-use conditions, but seeking to add bulk and density. The stated purpose of the B-MUB District is to "permit a mixture of business and residential uses on large parcels". See Town Code §240-25. It has a mixed classification,listing its"Bulk and Dimensional Requirements"alongside business and industrial districts (See Town Code, Article VII) while listing the permitted uses alongside residential districts (See Town Code Article IV). The B-MUB District is effectually a hybrid of both residential and business districts. The Petitioner requests for the Properties, which are currently split between residential and business districts,to be rezoned into the B-MUB District — a district specifically created to "permit a mixture" of the two. The Properties are perfect candidates for this requested zone change. 6. Half of the Properties, 2385/2399 Boston Post Road and the western portion of 2417 Boston Post Road, are currently within the S-BR District. The S-BR District is classified as a"Business and Industrial District". See Town Code, Article V. The Town Code provides that all principal uses in the B-MUB District "shall be the same as the principal uses in the Business (B) District". See Town Code, § 240-25(C). The Town Code similarly references the Business (B) District in listing the bulk and dimensional requirements for the B-MUB District.See Town Code §240-47. Notably,the Business(B)District no longer exists in the Town Code and instead alludes to the Business-Residential (B-R)District,which closely resembles the S-BR District's permitted uses (See Town Code Article V) and bulk and dimensional requirements (See Town Code Article VII). Thus, the S-BR District and the requested B-MUB District allow similar uses and impose identical bulk and dimensional requirements, and thus correspond under the Town Code. 7. The other properties, 6 Deane Place, 10 Deane Place, and the eastern portion of 2417 Boston Post Road, are located within the R-6 District, a one-family residential district. The R-6 District is governed by § 240-22, which provides that the principal uses, special uses, and accessory uses permitted therein are governed by the same regulations applicable to the other one- family residence districts. See Town Code § 240-22, § 240-21. Similarly, the B-MUB District's permitted uses is grouped alongside other"Residence Districts". See Town Code, Article IV. The Project would keep the Properties residential, constructing a mixed-use development with a strong residential component. Furthermore, the bulk and dimensional requirements for the R-6 District (Town Code § 240-39) are comparable to those of the B-MUB District (Town Code § 240-25), imposing similar minimum lot area and minimum yard requirements. While further similarities could be drawn, it is vital to emphasize that the Petition will accomplish the purpose of the B- MUB District—to permit a mixture of business and residential uses—by rezoning the Properties, which are currently split between Business and Residential Districts. THE PROJECT 8. As detailed in the renderings provided by Richard Hein R.A. and the Supporting Materials,the Project proposes a multifamily building on a collective two-acre parcel. Specifically, the Project would encompass a mixed-use component — a residential building with commercial/ retail activity on the ground level.The Project proposes a"mixture of business and residential uses on a large parcel", directly achieving the purpose of the B-MUB District. See Town Code §240- 25. 9. In addition to furthering the purpose of the B-MUB District,the Project abides with applicable zoning and building regulations.2 The Plans support that the Project will satisfy pertinent"area and bulk requirements" for the B-MUB District. See Town Code§240-25(E). All parking requirements would be satisfied as well, providing 165 parking spaces for the 98 2 As set forth on page 5 of the Supporting Materials: the Plans support that the Project, as proposed, abides with all applicable zoning and building regulations, as follows: (1)the minimum lot area per§240-45(A)(2); maximum lot building coverage per§240-45(A)(3); (3)minimum front yard per§240-45(B)(2)(a);(4)minimum side yards per§ 240-45(B)(2)(b);minimum usable open space per§240-45(B)(2)(d);maximum floor area per§240-45(C)(2); residential units and four small retail spaces.3 See Town Code § 240-45(E) The Properties constitute conforming lots in the B-MUB District. As proposed, the Project and the Properties are ideal for the B-MUB District. 10. In addition to compliance with the Town Code, the Project proposes additional aspects that will revitalize the Properties and benefit the community. Such benefits may be considered in evaluating this Petition. See Town Code, § 240-92.4 As indicated in the Plans, the Project entails a large "green roof' component. The installation of a green roof can reduce the negative impact of development while providing numerous environmental, economic, and social benefits, such as improving stormwater management by reducing runoff, improving water quality, conserving energy, mitigating the urban heat island, increasing longevity of roofing membranes, reducing noise and air pollution, sequestering carbon, and increasing urban biodiversity by providing habitat for wildlife. Importantly, a green roof will also provide a more aesthetically pleasing and healthy alternative to a traditional roof. 11. The mitigation of stormwater runoff is an important benefit to note. Rapid runoff from roof surfaces can exacerbate flooding and increase erosion. A major benefit of a green roof is its ability to absorb stormwater and release it slowly over a period of several hours—an important consideration in light of the Project's location and proximity to Premium River. Stormwater runoff will be further mitigated through the significant reduction of impervious surfaces. As proposed, the Project will actually reduce the number of impervious surfaces on the Properties,providing an additional benefit to the area. 12. The Project also proposes to double the existing wetlands.As indicated in the Plans, the designated wetlands will be expanded, bringing a further benefit to the community. The creation(and extension)of wetlands brings many benefits to the community,such as flood control. Due to the Project's proximity to small waterways, the new wetlands will serve important protective function to the Properties and community at large. 3 The Project proposes forty-eight(48)one-bedroom residences,fifty(50)two-bedroom residences,and four(4)small retail spaces that total 5,748 SqFt.Under the Town Code,this would require 135 spaces for the residential component and 29 spaces for the retail component,totaling 164 parking spaces.The Project satisfactorily proposes a total of 165 parking spaces(comprising 142 regular parking spaces and 23 tandem parking spaces). ° Town Code §240-92 states that "every such proposed amendment or change....shall be referred to the Planning Board..."and that"In recommending the adoption of any such proposed amendment,the Planning Board shall state its reasons for such recommendation... specifically setting forth the manner in which, in its opinion,the amendment would be in harmony with the Comprehensive Plan of land use for the Town and would be in furtherance of the purposes set forth in§240-2 of this chapter."Town Code §240-2 therein establishes a Comprehensive Zoning Plan for the Town of Mamaroneck with criteria for the"protection and promotion of the public health,safety and welfare". Town Code§240-2. R 1 1 • - , • 13. The Project is also proposing to exceed the Town's minimum set-aside for affordable housing. This is an added benefit to an already beneficial influx of density and foot- traffic that will certainly have a positive impact on the local economy. 14. The Project also proposes public access, by way of dedicated land and easements, to the marsh area directly adjacent to the parcel. This public access is an additional benefit to the already positive environmental aspects of the Project. CONCLUSION 15. For all of the foregoing reasons, it is respectfully submitted to the Town Board that the proposed amendment to the Zoning Map should be granted. As abovementioned, the Project will revitalize the Properties and afford services and residences to an area in need. Rezoning the Properties would have little impact on the enumerated uses permitted in the area,would incentivize reinvestment and redevelopment, and would help to achieve the underlying legislative purpose of the B-MUB District. WHEREFORE, Petitioner respectfully requests that the Town Board amend the Town Zoning Map in accordance with the proposed amendments as explained above. Dated: Mamaroneck,New York December 13, 2019 Respectfully Submitted, "71/ "Z"--"/// % Mark. W. Blanchard Blanchard& Wilson, LLP Attorney for the Petitioner 235 Main Street, Suite 330 White Plains,New York 10601 Irl.11111.1 TOWN BOARD OF THE TOWN OF MAMARONECK X IN THE MATTER OF A PETITION FOR A ZONING MAP AMENDMENT TO THE ZONING MAP FOR THE TOWN OF MAMARONECK X PETITION FOR ZONING MAP AMENDMENT BLANCHARD AND WILSON, LLP Attorneys for Petitioner 235 Main Street, Suite 330 White Plains, New York 10601 P: (914) 461-0280 F: (914) 461-2369 PROPOSED MULTIFAMILY BUILDING 2385/2399 BOSTON POST ROAD, LARCHMONT, NEW YORK, 10538 Richard F. Hein Architects P.C. Blanchard & Wilson, LLP Richard Hein R.A. Mark W. Blanchard Esq. 132 Larchmont AVE. Larchmont, NY 10538 235 Main Street,Suite 330 White Plains, NY 10601 (914)834-1414 richard@rfhdesign.com (914)461-0280 mblanchard@blanchardwilson.com Hudson Engineering & Consulting, P.C. 2399 Boston Post Road Realty Corp Michael F. Stein, P.E. Gregory Katsaros 45 Knollwood Road-Suite 201 Elmsford, NY 10523 23857 2399 Boston Post Road, Larchmont NY 10538 (914)909-0420 michael@hudsonec.com (203)550-7147 ggk405@gmail.com (1) . _, .. i • a a s. W r , -1 . ,, -1211 _ ,,, , ...... _ . .., 4?' 0 I I o . , , , . "...1...::::: 111'11 . L-1 11"1111:- ----'11: iii '''' 14‘ ri • $ ir qY r.//:416.,.,. - + 3'��v• ..akvyy ..:415,.....,... • 'y�_ il �t itc.....;i^:I::i;::1'. I n I 1 1 17 .,, ' I, I 1 :1 . , -,i 4 „ pk:f..:.... , .. r' 5ep`v� � a ssr ��- `"Y ' ry .1•7:-..--''.--:•‘--„,71v4;:: :'' ' Z_• • � ., ,. PI. . to, '1 }y„ � ♦� • %y '• ` �f• l� r •'�i-44.4raot., ....4.4 •,^•.;• tjA-■ F . i ' .� : . ' _ Ci-444111' v •� ;- x ia •s`' ~ wag aos4 o — jjITEcPC .. y \ Z 1 / (� sscitw, -'.. '"-...'"...'Till\ C' ..,/....t9PI . L....WO,. 1014 .‘441.‘ \ , kill, //I.' .... „,,, , ,, , „^,. , , , i ‘ . ....„ „ , . \):, „s;....,_ : ' SECTION ,,,...'" 0 '.6" <l>"‘'.' . :Y...^. ,..,/,./..41/ '" ' ' t N...., _., ,,, ,,, .A... , ... ,,, -,,,. ‘ .:ik'' *dr' -2:0,:A1,1k.,... ),,,, ,</. \,- .... : Y1 3,r, ,-.1,11 ---, - ---_ - , . , I i ♦. tea,+,.. J ,,,s9. ,• tet ,‘> % 4,..,/ "11111 rv—� ` 011 � — ° � �1 ° ^' %. '�. J � i, `. LOCATION MAP nts TAX MAP nts RICHARD F. HEIN ARCHITECTS P.C. 132 LARCHMONT AVENUE LARCHMONT,NY 10538 914.834.1414 richard49rthdeslgn.com 0 dr h ma SI% Rs it /411111f � ! 1/ ! 11 'Ronn ,;4 s______ B-MUB /i6)•,. . SI 11YO --_ �` yp1 / vor ____Iiiiii:,,,:\ /. • . 1.4 . • /117‘ e.'' ' • 'W4i'0441A i ' '' : " lip • • S4 **al • ' . • e''• ' NkiiNlitii t ‘.t t ‘.‘ Tr J011t -- s EXISTING ZONING MAP PROPOSED ZONING MAP N.T.S. N.T.S. -- RICHARD F. HEIN ARCHITECTS P.C. � �� 132 LARCHMONT AVENUE LARCHMONT,NY 10538 LL 1 914.834.1414 dchard@rfhdesign.com ZONING ANALYSIS ZONE:B-MUB LOT AREA:93,240 sq.ft. LOUNGE/ HALLWAYS& FITNESS UTILITY& APARTMENT S.F. STAIRCASES COMMON AREA ELEVATORS SETBACKS REQUIRED EXISTING PROPOSED MIN. ARERESIDENTIAL FLOOR 1 L 15,053 1,950 2,700 3,647 L 347 RESIDENTIAL FLOOR 2F 20,706 1,950 846 - 195 FRONT 15'-0" N.A. 15'-O" RESIDENTIAL FLOOR 3 20,706 1,950 846 - 195 LEFT SIDE 10'-0" N.A. 43'-9" RESIDENTIAL FLOOR 4 i 20,706 1,950 r 846' 195 RESIDENTIAL FLOOR 5 r 20,706 1,950 846' - 195REAR 10'-0" N.A. 15'-0" RESIDENTIAL FLOOR 6 L 20,706 1,950 846 - 195 MAXIMUM PENTHOUSE 1 ` 14,815 1,925 _ - - 267 HEIGHT 1 PENTHOUSE 2 ' 14,815 I. 1,925 _ - - - 267 TOTAL RESIDENTIAL STORIES 7 Stories(excluding N.A. i 148,213 : 15,550; 6,930 : 3,647 i 1,856 covered parking, 7 Stories service area and lobby) TOTAL BUILDING(S.F.) I 214,653 ' FEET 87'-0" N.A. 87'-0" EXTERIOR • INTERIOR TANDEM � LOBBY APARTMENT UNIT COUNT TOTAL=98 SQUARE FOOTAGEPING STORES(S.F.), 1 BEDROOM APARTMENT 48 UNITS PARKING PARKING , (S.F.) 50 UNITS , 2 BEDROOM APARTMENT PARKING LEVEL 1L 33,125 10 : 67 9 3,2253 2,190 AFFORDABLE UNITS SET ASIDE REQUIRED 10% PARKING LEVEL 2 • 33,315 , - 65 14 - 1 3,006 AFFORDABLE UNITS ALLOCATED 12% • RICHARD F. HEIN ARCHITECTS P.C. 132 LARCHMONf AVENUE LARCHMONT,NY 10538 0 914.834.1419 dchard@rthdesign.com / ,�-� i- - ,..�.".-/ WETLAND a FLOODING o�A. 2 - n p0 o4ff O"4�'j .°P ° 113::4#9.0m..- -iv, \ ti �l-, / pJ d� COZ '''''i,e S 0',,..6;,,,,,' 1 00 C C)� ! utar .. �/ ro,.moo° fix` 9 z ':°oo '' \5 ro 1C _ �j' o j C� //,N co', ��.�, �<Y ,P 2,<>0.' $� a 3 \-r;* l� •-•\--:..\-N t1 -1. / .l5 t �,cnod" i,":91,,,/47,,871`so. o°)oyo'c$V,4 ` � tlo, QG) oVs j .F' Ts `v -\ i 1 1 ///ti - - - - r /mss z �� '� o. � g d�@;� -t" 1,22_,52,�n 0,---;,,,1�� / . 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HEIN ARCHITECTS P.C. © 132 LARCHMONT AVENUE LARCHMONT,NY 10538 914.834.1414 richerd@rthdeslgn.com } + R e Ai$ II �®. . 1. L D tHl • y . a.' .. . ®_® .' inirt.,. .130:31 .. : ....... :: ,...: iluilih T III 'I ^."¢ - ---- MEDIAN LINE BOSTON POST ROAD PROFILE DIAGRAM • RICHARD F. HEIN ARCHITECTS P.C. ._ O7 132 LARCHMONT AVENUE LARCHMONT.NY 10538 914.834.1414 dchard@rfhdesign.com O 0 M 13 z 14ty I `i i'. N C- I 0 I• ill o - ;% • �s z _ I 0 -- �� �;s •,; /'l — j „,,,„ .. ,,,,, , / es,„„ • , , ,,,/, 0 ,:,___,... .,-- . . , , ,, ,,, ......0 , .,„„ _., _ _ . ., , . ---__.,..... , , 14, ,. ..,.— .. , 400,-0.4w- .,,,,, . • , . ,, ,„ ,„, . _, MULTIFAMILY RESIDENCE RICHARD F.HEIN R it 2385/2399 BOSTON POST ROAD ARCHITECTS P.C. LARCHMONT,NEW YORK, 10538 132 LARCHMONT AVENUE LARCHMONT NY 10538 .” 914834 l4l4 -c&3 -design rum m A 1"-,„,. x 0> \I\ g Z ---- 0m ! • \ .___ot—ir._. # c m ; . RoA, N r ; ♦ �'tiF_R,y M i fI N. 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ATHLETIC FIELD LIGHTING POLE I I FIELD 2 (90.0'x 160.0') (4 TOTAL;80.0'HEIGHT) I I I l I I ' -LAWN I I PAVED GOAL STORAGE AREA I tI I f1ELp41 I I r:1 = ' EXISTING TREE TO REMAIN RELOCATED FOUL POLE I I r r kill -. �� i( -FLAG POLE UJ: ,,, , � FIEl01 ( hss.a , SCOREBOARD I�, STORAGE BUILDING FACILITIES/GROUNDS — iii ,[� , f EVERGREEN TREE/SHRUB SCREEN STORAGE BUILDING L. o< _ _ _ (10.0'•12.0'HIGH o 6.0'O.C.) '=..--- - ;7111_ r __.-------- ----- -- - - -- �I' ter ,. •- •• U u s✓_Z. MAMARONECK HIGH SCHOOL >.::i Mamaroneck,New York ARCHITFUURF FNGINFFRING PLANNING NTFR:G1R5 ENERGY 7 0 9 `` .o Town of Mamaroneck W ...F `_ m Town Center ,- .%. . F 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org Memorandum www.townofmamaroneckny.org To: Supervisor and Town Board Re: Comprehensive Plan Scope Version 3 Date: January 17, 2020 Previously you received from the Supervisor through e-mail, a second version of the scope of the Comprehensive Plan. Subsequently the Supervisor and Melissa Kaplan Macy have made some additional revisions. Attached is what is the third and most recent version of the scope of the Plan. //,/ /' tephen V. Altieri Town Administrator iitPrinted on Recycled Paper DRAFT Town of Mamaroneck Comprehensive Plan: Consultant Scope of Work Draft Scope of Work Comprehensive Plan Update Town of Mamaroneck AKRF, Inc. and MUD Workshop (the "Consultant Team") are pleased to provide this Scope of Work to assist the Town of Mamaroneck in preparing a Comprehensive Plan.The Consultant Team understands that the Town seeks a "policy-based" vision document that reflects the community's goals with respect to: community character; future land use and development (including, homes, commercial corridors, businesses, and open space); recreation; mobility; government and community services. To develop the Comprehensive Plan, the Consultant Team proposes a wide-reaching and robust public engagement process,such that all stakeholders ranging from Town residents to elected officials are encouraged to take an active part in drafting a"People's Comprehensive Plan."The resultant goals set forth in the Comprehensive Plan will then reflect desires and concerns of all stakeholders and will be based on a consensus decision- making process. The Scope of Work detailed below outlines, in broad terms, the role of the Consultant Team during the Comprehensive Plan Process.The Consultant Team understands that the planning process will be fluid and will work with all stakeholders to allow flexibility in setting the precise duration, sequence, and timing of important milestones. Nevertheless, this Scope of Work, together with the associated fee for completing this Scope, serves as the best understanding of the Consultant Team's role at this time. Should material changes to the scope be required that affect the timing and budget of the Consultant Team's effort,a written request for amendment would be presented to the Town for its review and approval. To help organize the scope,the various tasks are grouped into four phases. These phases, while presented separately,would overlap,both in terms of chronological order as well as substance. A. INITIATE The "Initiate" phase kicks off the planning process. During this approximately two-month phase, the Consultant Team will work with the Town Board and Steering Committee to confirm the roles and responsibilities for advancing the Comprehensive Planning process. As part of this effort, the Team will finalize a project timeline and public outreach plan. Town Board Kick Off The Consultant Team will attend one meeting of the Town Board during which the Board would formally launch the Comprehensive Planning Process and introduce the Comprehensive Plan Steering Committee. The Consultant Team will make a brief presentation outlining the planning process and the anticipated overall project schedule and emphasize the opportunities for public participation in the Plan's development. The Consultant Team will prepare a power point presentation for this meeting, and provide a copy for review and feedback to the Supervisor and Chair of the Steering Committee prior to the meeting. Steering Committee Meetings The Consultant Team would budget for two Steering Committee Meetings during this phase. Steering Committee Meeting#1: At the first meeting,it is anticipated that the Consultant Team will present a draft project timeline and draft Public Outreach Plan to the Committee.The Committee will be requested to provide preliminary feedback on the timeline and outreach plan. The Public Outreach Plan will have three main components. The first component of the Public Outreach Plan is a list of key community stakeholder groups(and the primary contact person)with whom targeted outreach will occur.As identified in the RFP,these groups will include the Town's Boards and Commissions, the School District, the Villages, and neighborhood associations. Other groups, such as faith groups, business groups, civic organizations, etc. may also be identified. The Consultant Team will look to the Steering DRAFT 1 1/10/2020 Town of Mamaroneck Comprehensive Plan: AKRF Scope of Work DRAFT Committee to review and sign off on the list. The second component of the Public Outreach Plan will include a brief description of engagement methods (phone interviews, in-person individual or group meetings, etc.)and key dates. The third component of the Public Outreach Plan will show a pairing of specific outreach strategies with each stakeholder group,and listing target dates for general community engagement meetings. As such,the Public Outreach Plan will necessarily,and naturally,merge within the overall Timeline for the Comprehensive Planning Process. At the first Steering Committee Meeting, the Consultant Team will also present drafts of print and digital media announcements for Comprehensive Plan outreach.The draft materials will propose type and graphic standards for all presentations, drawings, interim reports, flyers and memoranda etc., so that a singular language and identity for the Comprehensive Plan can develop over the plan making process. Steering Committee Meeting #2: At the second Steering Committee meeting, it is anticipated that the Consultant Team will present the draft final Timeline and Public Outreach Plan and a working draft of the project's digital outreach platforms(e.g.,the Comprehensive Plan website,and social media platforms,and interactive mapping tool). The Consultant Team will set up a website dedicated to the Mamaroneck Comprehensive Plan on a user- friendly content management system, such as Wix.To the degree possible,we will design the website with a responsive layout that will display well on mobile devices, laptops and computers. Although the final menu items for the website will be determined in consultation with the Steering Committee,we anticipate the content will provide stakeholders and community members information on the Comprehensive Plan schedule,the planning process and the latest public documents.The website will also be a central platform for dissemination of information regarding community outreach efforts. It will have a visual calendar for events and will track and update discussions from each outreach effort. There will be a dedicated community engagement section on the website to collect feedback. In addition to ongoing feedback, if directed by the Steering Committee, the website will host an online survey on Survey Monkey, as well as include an interactive mapping tool using a platform such as Map Social.These will allow for both statistical data collection and analysis as well as place-based input. The Consultant Team will be responsible for procuring the domain name,hosting the website and for webpage maintenance during the contract period, after which,we will transfer the website to the Town of Mamaroneck with a guidance sheet for updates and maintenance. Social Media: Given that each of the three most popular social media platforms - Instagram, Twitter, and Facebook-serve different purposes and(often)audiences,the Consultant Team can use all three platforms for promoting the Comprehensive Plan. However, we recommend that the Project utilize Instagram and Facebook as the primary platforms as they allow for sharing work-in-progress whereas Twitter is a platform to facilitate short discussions. These platforms will primarily be used to generate excitement about the process,reach a much wider geography and younger demographic,as well as advertise all opportunities for feedback.' Town Board Review of Timeline and Public Outreach Plan After the Steering Committee approves the Timeline and Public Outreach Plan, the Consultant Team will lead a presentation to the Town Board outlining the key components of this plan. This presentation will serve two purposes.The first will be to keep the Town Board apprised of the Steering Committee actions. The second would be to generate additional publicity for the Comprehensive Planning process,specifically highlighting the ways in which public input is being sought. While we do not want to"edit"user input and community feedback,or be the arbiter of public commentary—the Town should moderate content to make sure we protect the integrity and veracity of the information that is posted. 1/10/2020 2 DRAFT DRAFT Town of Mamaroneck Comprehensive Plan: Consultant Scope of Work Review Existing Plans The Consultant Team will review the relevant features and recommendations of the Town's relevant existing planning documents.While this review would not be resource intensive,it is critical to establishing a shared baseline of information and will likely serve to guide future policies for the Comprehensive Plan. Collect Existing/Historical Data The Consultant Team will collect (from readily available public sources, such as the Census), summarize and, where appropriate, map existing conditions and historic data that will inform the planning process. Data will be collected at three scales: unincorporated Town,the whole Town inclusive of the Villages, and Westchester County. Data for `benchmark' communities (Rye City, Mamaroneck, Scarsdale and Pelham) will also be collected. Primary areas of data collection and analyses will include: o Demographics(e.g.,total population, age distribution, income distribution) o Housing(e.g.,number of units,tenure, type,price) o Employment(e.g.,professions of Town residents; employment opportunities in Town) o Travel (e.g., mode of transportation,commute time) o Economy(eg. commercial&residential tax base,grand list inventory, strength of commercial and residential real estate market) o Public school enrollment(eg. enrollment by school by grade,enrollment by unit type-eg. single& multifamily residential) The Consultant Team will prepare basemaps that depict the existing built condition of the Town,land uses, topography,transportation, and other salient community features, such as waterbodies,Town, County and State parks and open space, natural resources, floodzones, and anticipated sea level rise. Similar to the review of previous planning documents, this exercise will not be resource intensive. Current data acquisition and summary tools have dramatically shortened the amount of time required to obtain this data. While the Town may choose not to present this data in the main body of the Comprehensive Plan, understanding the current status and recent trends with respect to key Town characteristics is critical for engaging in a transparent and meaningful comprehensive plan making process with stakeholders and for realistically setting future goals and aspirations. B. ENGAGE This phase of the Comprehensive Planning Process, which will occur in months 2 through 6 will focus on engaging the community around a set of goals and objectives that will guide the Town's decision-making over the next decade. Informed by existing and historical data,the Town's previous planning studies, and the themes identified in the RFP,the Engage portion of the Planning Process will solicit feedback from the community on goals for the Town's future. Steering Committee Meetings The Consultant Team has budgeted for three Steering Committee meetings during this phase. It is anticipated that the three meetings will: 1)Reflect on the baseline data on the Town's existing conditions and prepare for the 1st Town Hall meeting; 2)Reflect on the feedback received at the Town Hall meeting, review draft outreach materials, and prepare for the community stakeholder meetings; and, 3) Reflect on the preliminary community stakeholder meetings and review feedback provided through the Plan's website. Town Hall Meeting/Workshop The Consultant Team will prepare for, help lead, and create a summary of one Town Hall meeting during this phase. The Town Hall meeting will occur early in the "Engage" phase (month 3) and will formally introduce the Comprehensive Planning Process to the community.The Town Hall will include presentations by the Consultant Team and the Steering Committee and will also include a workshop in which participants can provide feedback on the Town's existing conditions, the attributes of the Town they most value and those attributes that could be enhanced. The workshop will also solicit feedback on the Comprehensive Plan goals. DRAFT 3 1/10/2020 Town of Mamaroneck Comprehensive Plan: AKRF Scope of Work DRAFT Boards, Commissions, Local Groups and Organizations,etc. The Consultant Team will prepare for, attend with representatives from the Steering Committee, and summarize up to six two-hour meetings with key community stakeholder groups identified in the Public Outreach Plan. We will prepare a summary of each meeting, including the attendees and the major talking points, and include these summaries as appendices to the Comprehensive Plan. Rather than having separate stakeholder-group specific meetings, we propose conducting issue-based stakeholder engagement meetings, which will likely include representatives from various stakeholders groups and invite discussion on a particular topic. We will also attempt to conduct multiple community stakeholder meetings per day, to the extent practicable. These strategies will bring greater efficiency into the outreach process, while allowing for meetings with more stakeholder groups.As part of this effort,we will work with the Town and the Steering Committee to ensure that we engage economically disadvantaged and other typically harder to reach members of the community. We also recommend that the Steering Committee or Town Board conduct additional outreach sessions on their own, without representatives from the Consultant Team. As discussed below, the Consultant Team will develop outreach content and guidelines and host a training session for Steering Committee members to conduct outreach with groups they represent. Using this content, and memorializing the meeting in accordance with a uniform reporting tool,will enable a wider cross-section of the community to be reached within the allocated budget. Ongoing Engagement Activities During the Engage portion of the process,the Consultant Team will prepare content for ongoing feedback and targeted community engagement activities. o Meeting in a Box—This will include workshop materials and engagement guidelines for use by the Steering Committee or Town Board members at targeted Comprehensive Plan meetings. The Consultant Team will prepare interactive materials that could be used to facilitate a meeting, and standard guidelines on reporting feedback to the Steering Committee and Consultant Team. The Consultant Team will hold a short training session to demonstrate how to effectively use the meeting in a box format. o On-Line presence — The Consultant Team will design and maintain a project website for the contract period. The website will include information on the Project's timeline, opportunities for public engagement,and information and analyses that are produced during the planning process.A dedicated email address will collect feedback from website visitors and will allow members ofthe community to submit messages to the Steering Committee.The Consultant Team will monitor and summarize the e-mails received as well as share the full transcripts of the e-mails with the Steering Committee. The Consultant Team can also maintain a dedicated presence on Facebook and other social media, to the extent the Steering Committee believes this is appropriate. (See the previous note regarding moderating social media content.) o On-line mapping — The Consultant Team will integrate a place-based interactive mapping tool using a platform such as Map Social, on the Plan's website. This tool will be used throughout the process to elicit place-based feedback on a range of topics that cannot be otherwise statistically evaluated. ❑ On-line survey—The Consultant Team will design an on-line survey to collect the community's preferences on a wide cross-section of issues. The Consultant Team will use a service such as Survey Monkey, which will provide the opportunity for both multiple-choice questions as well as queries requiring the use of visuals. We will create an infographic summary of the findings to inform the goals of the Plan. Engagement Topics As stated above,it is anticipated that the Comprehensive Plan will focus on the following topics:community character; future land use and development, including homes, commercial corridors and businesses, open space; recreation; mobility; and, government and community services. During the Engage phase, the 1/10/2020 4 DRAFT • ' DRAFT Town of Mamaroneck Comprehensive Plan: Consultant Scope of Work Consultant Team will utilize the various methods described above to engage the community around these topics.To improve the efficacy of the community engagement aroundcertain of these topics,the Consultant Team will perform targeted research on a limited number of substantive topics.The topics for this additional background research will be discussed with, and approved by, the Steering Committee. For budgeting purposes,the Consultant Team has identified the following potential research activities. o Community Character — Through "windshield surveys" and other site visits, the Consultant Team will document examples of various development character types, commercial, residential, mixed use, community facilities, etc. within the Town. This documentation will help inform and shape public engagement. o Mobility/ and Parking—The Consultant Team anticipates conducting field visits, potentially with members of the Steering Committee and/or the Traffic Committee, to observe examples of mobility opportunities and challenges that exist in the Town, including traffic flow, public transportation, pedestrian safety, bikeability and walkability. The Team will also review existing parking regulations and engage with the Town Board, appropriate commissions and community residents and businesses to understand current and potential future parking issues. In developing public policy recommendations to address mobility and parking issues, the Consultant Team will explore ways in which on-demand transportation and other new technologies can play a role in future mobility in the Town. o Housing—The Consultant Team will identify a range of housing typologies that exist in the Town and the adjacent Villages of Larchmont and Mamaroneck and collect precedent images that can be used to inform community engagement around the issue of housing choice for residents of different ages and incomes in the community. o Commercial Activity—Through a combination of desktop research and"windshield surveys" AKRF will inventory existing commercial corridors in the Town, including identifying commercial storefront vacancies.The inventories will characterize the nature of retail offerings in terms of how they serve local residents and their role (including competitive positioning) within broader consumer trade areas. Specific to current retail vacancies,through information gained from community engagement sessions and direct outreach to property owners the Consultant Team will generate a matrix that identifies vacancies and that remarks upon the possible reasons for vacancies, including: knowledge gap with property owners and/or agents; tax write-off; poor tenant attraction strategy; development/lease negotiations; high asking rents; speculative rents; disinterested owner; community opposition; changing retail environment in the age of online commerce, etc. AKRF will use the information gained from the "diagnosis" of retail vacancy, together with our knowledge of regional and national retail trends, particularly trends related to online commerce, to inform community engagement around the issue of commercial vitality. o Recreation and the Public Realm — The Consultant Team will use the inventory of Town facilities,parks and open spaces identified in the Town's previous plans(and through the land- use base maps produced during the "Initiate" phase) and to engage the community about the quantity and diversity of the Town's recreational offerings and opportunities and their role in the future with respect to engaging and supporting community. Specific attention during the community engagement process will be paid to exploring opportunities for creating and activating public spaces,including pocket parks,pop-ups,etc. o Environmental Sustainability and Climate- The Consultant Team will work with the Town's Sustainability Collaborative to review existing environmental sustainability efforts and develop community engagement around sustainability and community resilience to climate change, including coastal impacts and impacts related to increasingly severe storms. C. ENVISION During the Envision phase (months 5 through 7) of the Comprehensive Plan, the Consultant Team will work with the Steering Committee to draft the major policies of the Comprehensive Plan. These policies DRAFT 5 1/10/2020 Town of Mamaroneck Comprehensive Plan: AKRF Scope of Work DRAFT will be based on the many community outreach activities as well as the"deep dive"technical analyses. Draft Goals Based on the baseline data collected and public feedback received,the Consultant Team,together with the Steering Committee, will prepare a preliminary synthesis of the community's goals within the topic areas described above. During this phase, the goals, and potentially draft policies, will be discussed with the Steering Committee and presented in a Town Hall style meeting and workshop, allowing for public feedback. Town Board Work Session At the beginning of the Envision phase,prior to the Town Hall meeting,the Consultant Team and Steering Committee will make a presentation to the Town Board. This presentation will summarize the activitiesof the planning process and outline the preliminary goals that emerged from the public engagement.Feedback from the Town Board will be incorporated into the draft goals and policies that will be presented at the second Town Hall. Steering Committee The Consultant Team assumes two Steering Committee Meetings during the Envision phase.We anticipate Steering Committee Meetings will be used to: 1) Review the draft Comprehensive Plan policies; and 2) Finalize the draft Comprehensive Plan policies and prepare for the second Town Hall meeting. Town Hall The Consultant Team will prepare for,help lead,and summarize one Town Hall style workshop during this phase. This workshop will reflect back to the community the feedback received during the various public engagement sessions and,potentially,present draft policies for the Comprehensive Plan.Various interactive methods will be utilized during the Town Hall to solicit feedback on the Plan's draft policies. Though the final format of this workshop will be determined in consultation with the Steering Committee,we envision an informative presentation followed by break-out sessions organized by theme and led by a member of the Consultant Team and/or Steering Committee Member.The goal of this workshop will be to obtain feedback regarding the specific goals and/or policies being proposed. D. ILLUSTRATE Prepare Draft Plan Based on community, Steering Committee and Town Board feedback received at the second Town Hall workshop, the Consultant Team will refine the goals and/or policies developed during the "Envision" section of the process and will prepare a draft of the Comprehensive Plan. The Illustrate phase will occur during months 7 through 10.The draft Comprehensive Plan will be graphically rich,concise,and organized around the same themes as the public engagement sessions. Revise/Finalize Plan Based on feedback from the Steering Committee and from the community at the second Town Hall meeting, the Consultant Team will finalize the Comprehensive Plan.The Steering Committee will then transmit the Comprehensive Plan to the Town Board for its formal consideration. Steering Committee The Consultant Team assumes four Steering Committee meetings during the Illustrate phase.The first three Steering Committee meetings will be focused on reviewing the specific content in the draft Comprehensive Plan document. One to two weeks prior to each Steering Committee meeting, the Consultant Team will email sections of the Plan to the Steering Committee members. The Steering Committee members are requested to come to the meetings prepared to discuss specific revisions to the chapters.The fourth Steering Committee meeting will be to review the final draft Comprehensive Plan and to prepare for presentation of the Final Draft Comprehensive Plan document to the Town Board. Town Board/Community Presentation 1/10/2020 6 DRAFT DRAFT Town of Mamaroneck Comprehensive Plan: Consultant Scope of Work The Consultant Team will prepare for and help lead the presentation of the Final Comprehensive Plan Document to the Town Board and the community. DRAFT 7 1/10/2020 Town of Mamaroneck Comprehensive Plan: AKRF Scope of Work DRAFT E. PLAN ADOPTION As requested by the Town, the scope of work and budget and for the Consultant Team does not include working with the Town Board to adopt the Comprehensive Plan. Nonetheless, we note herein the steps required for adoption. SEQRA Adoption of a Comprehensive Plan is a Type I action under SEQRA. However, given that the Town anticipates that the Comprehensive Plan will be a policy-based document without specific land-use, development, or resource management recommendations, it is reasonable to assume preparation of an Environmental Assessment Form, with a brief narrative describing the plan and the planning process and documenting the lack of potential environmental impacts, would be sufficient to satisfy the requirements of SEQRA. PUBLIC MEETINGS AND HEARINGS Adoption of a Compressive Plan requires a Public Hearing by the Town Board. Should the Town Board decide,based on comments from the Public Hearing or on their own device,to modify the Comprehensive Plan recommended by the Steering Committee, additional time and effort may be required from the Consultant Team to attend meetings and hearings of the Town Board,prepare Plan revisions, and discuss any changes made.Because the scope of potential changes is not known,we would provide a scope and fee to accommodate this work at the direction of the Town Board. 1/10/2020 8 DRAFT 0 • ° o Town of Mamaroneck m County of Westchester n 7 740 West Boston Post Road, Mamaroneck, NY 10543-3353 . FOUNDED 166! . COUNSEL TEL: 914/381-7815 FAX: 914/381-7809 WMakerJr@TownofMamaroneckNY.org MEMORANDUM To: Stephen V. Altieri, Town Administrator Christina Battalia, Town Clerk From: William Maker, Jr., Attorney for the Town Subject: Parking within walking distance of Larchmont RR station law Date: January 17, 2020 I attach a proposed local law which has been revised to include Normandy Road among the streets where parking is prohibited at certain times on weekdays. To avoid a patchwork of amendments to the original law that would have to be pieced together in order to show the law in its entirety, I have continued the practice of having the current law repealed and replaced with the new local law which differs from its predecessor only in that Normandy Road is listed in its proper alphabetical location. If the Town Board chooses, it can set a public hearing to consider whether to enact this local law. 411 IPS Printed on Recycled Paper Local Law No. -2020 This local law shall be known as the "Addition of Normandy Road to the Streets where Parking is Prohibited on Certain Sides at Certain Times" Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1 —Purpose: The Town Board finds that Normandy Road should be added to the streets within walking distance of the Larchmont Metro-North Train Station where parking for one hour of each weekday on each side of the street should be prohibited. Section 2-Amendment of a current section of the Mamaroneck Code: Section 219-20 of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: § 219-20. Parking prohibited certain times. No motor vehicle shall be parked, unless otherwise indicated, upon any of the public highways or parts of public highways described below, between the hours specified below. Name of public Direction of highway Travel Hours Days Location All roads in All 3:00 a.m. to All On public Unincorporated 6:00 a.m. highways, Town of except those Mamaroneck public highways designated in § 219-21 Alden Road South 9:00 a.m. to Tuesday West side from 12:00 noon Boston Post Road to Copley Road Burton Road North 9:00 a.m. to Wednesday East side from 12:00 noon the driveway entrance of the southernmost parking garage to the beginning of the section where parking is prohibited at all times. Name of public Direction of highway Travel Hours Days Location Burton Road South 9:00 a.m. to Thursday West side from 12:00 noon Palmer Avenue to the beginning of the section where parking is prohibited at all times. Colonial West 7:30 a.m. to School Days, North side from Avenue 9:00 a.m. and except holidays Murray Avenue 2:00 p.m. to to Daymon 3:30 p.m. Terrace Colonial West 7:30 a.m. to School Days, North side from Avenue 9:00 a.m. and except holidays the driveway of 2:00 p.m. to the home at 85 3:30 p.m. Colonial Avenue to Daymon Terrace Copley Road North 9:00 a.m. to Tuesday From Alden 12:00 noon Road to the southern property line of 10 Copley Road Daymon South School Times School Days East side from Terrace Senate Place to Colonial Avenue Dillon Road North 9:00 a.m. to Tuesday East side from 12:00 noon Boston Post Road to Edgewater Place Echo Lane North 10:00 a.m. to Monday through East side from 11:00 a.m. Friday, except Murray Avenue holidays to Hillcrest Road Echo Lane South 2:00 p.m. to Monday through West side from 3:00 p.m. Friday, except Hillside Road to holidays Murray Avenue Edgewood East 2:00 p.m. to Monday through South side from Avenue 3:00 p.m. Friday, except Murray Avenue holidays to Judson Street Edgewood West 10:00 a.m. to Monday through North side from Avenue 11:00 a.m. Friday, except Murray Avenue holidays to Judson Street 2 Name of public Direction of highway Travel Hours Days Location France Place North 10:00 a.m. to Monday through East side for its 11:00 a.m. Friday, except entire length holidays France Place South 2:00 p.m. to Monday through West side for its 3:00 p.m. Friday, except entire length holidays Hillside Road East 2:00 p.m. to Monday through South side for its 3:00 p.m. Friday, except entire length holidays Hillside Road West 10:00 a.m. to Monday through North side for its 11:00 a.m. Friday, except entire length holidays Huguenot Drive West, then 10:00 a.m. to Monday through South side from North 11:00 a.m. Friday, except North holidays Chatsworth Avenue to Barnard Road Huguenot Drive South, then 1:00 p.m. to Monday through North side from East 2:00 p.m. Friday, except North holidays Chatsworth Avenue to Barnard Road Laurel Avenue East 2:00 p.m. to Monday through South side for its 3:00 p.m. Friday, except entire length holidays Laurel Avenue West 10:00 a.m. to Monday through North side for its 11:00 a.m. Friday, except entire length holidays Lester Place Both 9:00 a.m. to Wednesday South side for its noon entire length Maple Hill East 10:00 a.m. Monday through South side from Drive to 11:00 Friday, except Murray Avenue a.m. holidays to Orsini Drive Maple Hill West 1:00 p.m. Monday through North side from Drive to 2:00 Friday, except Murray Avenue p. m. holidays to Orsini Drive Mountain East 10:00 a.m. Monday through South side for its Avenue to 11:00 Friday, except entire length a.m. holidays within the Town of Mamaroneck Mountain West 1:00 p.m. Monday through North side for its Avenue to 2:00 Friday, except entire length p.m. holidays within the Town of Mamaroneck 3 Name of public Direction of highway Travel Hours Days Location Murray Avenue North 8:00 a.m. to School Days East side for a 4:00 p.m. distance of 150 feet north from Forest Avenue Murray Avenue North 9:00 a.m. to Second Friday of East side from 11:00 a.m. each month Leafy Lane to Myrtle Boulevard Murray Avenue South 8:00 a.m. to School Days West side 4:00 p.m. commencing at a point 365 feet north from Bryson Street for a distance of 140 feet toward Forest Avenue to a point ending 245 feet from Forest Avenue Murray Avenue South 8:00 a.m. to School Days West side from 9:00 a.m. and Bryson Street for 2:30 p.m. to a distance of 198 3:30 p.m. feet toward Forest Avenue Murray Avenue South 8:00 a.m. to School Days West side from 9:00 a.m. and Forest Avenue 2:30 p.m. to for a distance of 3:30 p.m. 175 feet toward Bryson Street Murray Avenue South 9:00 a.m. to First Friday of West side from 10:00 a.m. each month Leafy Lane to Myrtle Boulevard New Jefferson North 9:00 a.m. to Second Tuesday East side for its Street 11:00 a.m. of each month entire length New Jefferson South 9:00 a.m. First Tuesday West side for Street to11:00a.m. of each month its entire length Normandy East 10:00 a.m. Monday through South side for its Road to 11:00 Friday, except entire length a.m. holidays 4 Name of public Direction of highway Travel Hours Days Location Normandy West 2:00 p.m. Monday through North side for its Road to 3:00 Friday, except entire length p.m. holidays North North 9:00 a. m. First Thursday of East side from Chatsworth to 11:00 each month Myrtle Avenue a.m. Boulevard to the northern boundary of 40 North Chatsworth Avenue North South 9:00 a. m. Second Thursday West side from Chatsworth to 11:00 of each month the northern Avenue a.m. boundary of 35 North Chatsworth Avenue to Myrtle Boulevard North North 10:00 a.m. Monday through That section of Chatsworth to 11:00 Friday, except the east side Avenue a.m., holidays from the point where the WS Residential Area (as defined in § 219-62) ends to Echo Lane where parking is permitted at other times North South 1:00 p.m. Monday through That section of Chatsworth to 2:00 Friday, except the west side Avenue p.m. holidays from Birch Road to the point where the WS Residential Area (as defined in § 219-62) begins where parking is permitted at other times Overlook South, then 9:00 a.m. Monday through West and south Terrace East, then to 10:00 Friday, except sides for its North a.m. holidays entire length 5 Name of public Direction of highway Travel Hours Days Location Overlook South, then 12:00 Monday through East and north Terrace West, then noon to Friday, except sides for its North 1:00 holidays entire length p.m. Palmer Avenue East 8:00 a.m. Monday through South side from to 5:00 Friday, except the driveway p.m. holidays entrance to Mamaroneck High School for a distance of 90 feet toward Richbell Road Preston Street North 10:00 a.m. to Monday through East side for its 11:00 a.m. Friday, except entire length holidays Preston Street South 2:00 p.m. to Monday through West side for its 3:00 p.m. Friday, except entire length holidays Richbell Road North 9:00 a.m. to Wednesday East side from 12:00 noon Palmer Avenue to the boundary line of the Village of Mamaroneck Richbell Road South 9:00 a.m. to Thursday West side from 12:00 noon Palmer Avenue to the boundary line of the Village of Mamaroneck Rochelle Road East 10:00 p.m. to Monday through South side from 11:00 a.m. Friday, except Huguenot Drive holidays to France Place Rochelle Road West 1:00 p.m. to Monday through North side from 2:00 p.m. Friday, except Huguenot Drive holidays to France Place Rockingstone North 10:00 a.m. to Monday through From North Avenue 11:00 a.m. Friday, except Chatsworth holidays Avenue to Valley Road Rockingstone South 1:00 p.m. to Monday through From Seton Avenue 2:00 p.m. Friday, except Road to North holidays Chatsworth Avenue 6 Name of public Direction of highway Travel Hours Days Location Senate Place North 8:00 a.m. to School days East side for its 4:00 p.m. entire length Sheldrake North 8:00 a.m. to School days East side from Avenue 9:00 a.m. and Forest Avenue to from 2:30 p.m. Holly Place to 3:30 p.m. Thompson North 10:00 a.m. to Monday through East side for its Street 11:00 a.m. Friday, except entire length holidays Thompson South 2:00 p.m. to Monday through West side for its Street 3:00 p.m. Friday, except entire length holidays Valley Road North 9:00 a.m. to Friday, except East side from 12:00 noon holidays Rockingstone Avenue to Birch Street Valley Road South 9:00 a.m. to Thursday, except West side from 12:00 noon holidays Rockingstone Avenue to Forest Avenue Washington South 9:00 a.m. to Second Monday East side for its Square 11:00 a.m. of each month entire length Washington South 9:00 a.m. to First Monday of West side for its Square 11:00 a.m. each month entire length Section 3 —Sign(s) to be Erected and Painting to be Done: An appropriate sign or signs shall be erected on and/or above, and/or striping shall be painted on the surfaces of the streets identified in sections 2 and 3 of this Local Law indicating where and when parking is prohibited or limited by this law. Section 4—Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 5—Effective Date: This Local Law shall become effective upon filing with the Secretary of State. 7 January 17,2020 8 January 14, 2020 Town of Mamaroneck Board ,.CeN � Nancy Seligson,Town Supervisor Jaine Elkind Eney,Town Councilwoman Abby Katz,Town Councilwoman 1 '6'6Sabrina Fiddelman, Town Councilwoman 3 M Jeffery King,Town Councilman Town Center AMA�pNECK 740 West Boston Post Road Court Room 1O Of M C � Mamaroneck, NY 10543 RE: Request to amend Local Law No. 11 —2019 to include Normandy Road Dear Board Members: We, the residents of Normandy Road, are submitting the attached petition to be considered during the January 22, 2020 town meeting because we are very concerned that the new parking restrictions on streets within 6110th of a mile from the Larchmont Metro North station do not include our cul de sac. At 4/10ths of a mile or less away from the train we are located well within this perimeter; however because our little road was not included, it is safe to assume that we will soon be clogged with commuters seeking a free place to park, causing great disruption. Whatever opposition there may have been to these restrictions during the months they were being discussed last year, rest assured that no one on Normandy Road is in opposition. Indeed, each family on our street has sent emails in December to voice our objections regarding the omission, to Nancy Seligson, Steve Altieri and Connie Green O'Donnell. In brief,the problems that will result if we continue to be excluded are: Commuters wishing to avoid paying station fees already park on the end of our street nearest Huguenot(often three to six cars per day on weekdays), so if there are no prohibitions on it, we will inevitably experience clogging all the way up, causing daily hardship for everyone who lives here. There will be a considerable safety issue for our children: together we families have twenty children, nine of whom are aged 4 through 12. Because many houses here have small backyards, some of which are not level, this means the street by necessity becomes a desirable place to play. Now, the enclosed nature of the cul de sac allows them to ride their bikes with supervision, or to shoot hoops, play ball and run from house to house to visit. With cars crowding the sides of the street, such activities will no longer be possible. The character of our quiet residential enclave will be significantly changed and again, we particularly fear this will mean an increased level of danger for our children. Our street is relatively narrow with no sidewalks on either side, so this, paired with the fact that it is a dead-end, means that vehicle movement and safety problems for us will be far worse than for a typical two way street. Indeed, the street already experiences a lot of regular parking from the service traffic that occurs during the course of a normal day on Larchmont residential streets, including mail and sanitation trucks, gardeners, delivery vans (e.g., UPS, USPS, FedEx, Fresh Direct, dry cleaners etc.) in addition to visitors to our homes. This is exacerbated in bad weather. However, soon everyone with legitimate reasons to be on the street will likely no longer have space to park, or worse, will have to double-park (especially when doing drop-offs), therefore forcing anyone driving up to have great difficulty turning around. Cars and trucks will need to either back down or use our driveways to turn,creating more clogging and driving hazards. Many residents of Normandy Road already experience delays exiting the street (and miss trains as a result) because they are obliged to wait for a truck or other such large vehicle to move out of the way before they can proceed. These occurrences are expected to increase to an intolerable level if excess commuter parking becomes a reality, especially during the fall and winter months when the street borders have leaf and snow debris eliminating several feet of clearance on each side. And finally, it's only a matter of time before commuters, who are unable to park on other streets, become aware that we are the only free space within a short walk of Metro North. Once that happens,we will be overrun. In sum, we hope you understand how concerned we are, and ask that you address this matter by providing our Normandy Road with the protection of the "Parking Prohibitions on Certain Streets on Certain Sides at Certain Times" Law. You will see our signatures on the attached petition. Thank you and sincerely, Jon & Patricia Yoder Philippe & Corinne Krolicki Brian & Maria Olson One Normandy Road 5 Normandy Road 7 Normandy Road Simeon & Victoria Anion John Daley & Janine DiCarlo Lawrence & Natalia Baum 9 Normandy Road 11 Normandy Road 12 Normandy Road Lieven Nuyttens & Ank Nuyttens Santens Terry& Ellen Martin Tariq & Ulya Khan 10 Normandy Road 8 Normandy Road 7 Huguenot Drive Cc: Steve Altieri, Town Administrator Connie Green O'Donnell,Deputy Town Administrator PETITION FOR PARKING RESTRICTIONS REQUESTED FOR NORMANDY ROAD We, the residents of Normandy Road in Larchmont, N.Y., hereby petition the Town Board of the Town of Mamaroneck to take the action set out below at its January 22, 2020 meeting, so that our street will be treated on a par with other streets near the train station with respect to weekday parking restrictions. Specifically, we request that Section 219-20 of the local law known as the "Parking Prohibited on Certain Sides of Certain Streets at Certain Times" Law (Local Law No. 11-2019) be amended to include the following additional restrictions: Name of Direction Hours Days Location Public of Travel Highway Normandy East 10 a.m.tol 1 Monday through South side for its entire Road a.m. Friday,except length holidays Normandy West 2 p.m.to3 p.m. Monday through ' North side for its entire Road Friday,except length holidays Jon & Patricia Yoder Philippe& Corinne Krolicki Brian & Maria Olson One Normandy Road 5 Normandy Road 7 Normandy Road Signatures: y,.lure : Signatu " - 107....."9\1\4,---- CjSC--' j Simeon & Victoria Amon John Daley& Janine DiCarlo Lawrence & Natalia Baum 9 Normandy Road 11 Norm. i dy 'oad 12 Normandy Road ignatures: S.: . ures: 11 l Signatures: 1 4 V I vii .. 4 Utth Vitkiji(“ IrL,--C.---L—N__ Lieven Nuyttens & An , ► yttens Santens Terry & Ellen Martin Tariq & Ulya Khan 10 Normandy Road 8 Normandy Road 7 Huguenot Drive Signa Signatures: Signatures: lie At se NeXT- f r1 Vs I i+AA; _5 /0 4,`__'� G ►r4- C k 4� (H—( c�.� vz�,� lS ( vT 6- l�) 0A) )4- Le-- , F7i/ j g to I � . 4-&P- rim OuR- .t--- )c fii__ -v Nom . 1/4l-gf 1A-iz_t Q S46), f 'g-c- Gti ( W,eCC7Z- (?E VA-(--1 b t}-- i �!at:u`�aLt. .ate _ w • • We,the,residents of Normandy Road in Lareht»oat,N.Y.,,':`'. Beard of the Town of Ma naroeaok to take the axion as cut below at its lar • 2020 mooting,so that our street will be treated on a par with other owns •..' , ,. , Wain billion with reopen to weekday parking rownietiom. gI,ex Spee,Boafly,we re thei Section 219.20 of the local law known as$e"hiking Prohibited at Certain ` .Sides of Certain.Streets at Certain Times"Law(Local Law No.11-2014)he.a:ended E to include the following additional re diction: '''• wawa Ritteign 1 i� Am Nearly East loan aI] Newly two s14 tiriware Rood am pFriday,rempt , Normandy Wert 2pea.tom Op . Moo*through Nth maide fares entire ;4 k Road- Fexcept riday, fig' {t(k, aft a,rt� ` Jac&ratio.Y Philippe!Carla se xratiaki Brim Oboe v__ te=wbadwg Ore Normandy Road 5 Normandy Road 7 Normandy Road sa.r,e.e; sn+.a sae.... Vs p Simeon 2 Vidalia Asan Jahn Daisy&laa4e D*Carfa Iawrpes t NaMW Yes i 9 Normandy Road 11 Normandy Road 12 Normandy Road ra+.«: sus aareeae Uevea Playttaia&Ask Nayttoos Sasaaar Tarry&Ur Mar** Taa q&Ilya Yhu 10 Nemmdy Road 9 Normandy Road 7 s mamma *mow ' „, 9 Town of Mamaroneck t. m Town Center x 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org Memorandum www.townofmamaroneckny.org To: Supervisor and Town Board Re: Fees for Use of Electric Vehicle Charging Stations Date: January 17, 2020 The Town, between August and September activated three of the four planned electric vehicle (EV) charging stations. Currently active are the charging stations at the: * Town Center Building • Memorial Park • Myrtle Blvd (adjacent to the Parking Deck) The fourth EV station planned for activation will be at the Hommocks Parking Lot near the pathway leading to the ice rink. Activation of this station was delayed due to a complication in identifying the originating source of the electricity for the station. This has now been worked out with Con Edison and the station should be active this spring. Attachments A-D include a memorandum from the Town Engineer showing in narrative and graphically the use of the active EV stations to date. From the data provided, it appears that the stations have been successful in the Town. As a way of introducing the EV stations in Town, we have not levied a charge for use of the station. However, the recommendation is for the Town Board to now consider a fee for the stations. Attachment E is a survey of other communities EV station charging rates. You will note that in a few cases the rate charged to the user is a rate per kilowatt hour (kwh). Generally, that is the rate charged by Con Edison for the supplying transmitting electricity. Over the past year that rate has been $.18 - $.25 per kwh. Right now the rate is $.24 per kwh The other charges associated with the charging station are the administrative fees from the vendor Chargepoint. Chargepoint charges a 10% fee to administer the charging stations and there is a fee of between three percent for credit card use. The Town would therefore charge a 13% administrative fee to insure that we are made whole for the use of the stations and for all administrative expenses. Assuming the current electric charge of $.24 per kwh, the fee would be $.24 X 1.13 or $.27 per kwh. Where applicable the user of the charging station would also pay the cost of the meter for the parking space. 1 ( Page tot Printed on Recycled Paper Actual costs for vehicle charging can vary widely depending upon the model of vehicle that is using the charger. A formula often used for calculating per hour charging costs is as follows: Electric Costs per Kwh X Vehicle acceptance rate' = Per hour cost of charging $.27 per kwh X 3.3 = $.89 per hour Action Requested: That the Town Board approve a EV charging rate fee structure that is based upon the actual cost for the utility to supply the electricity plus a 13% administrative fee. Also the user of the charging station would pay the cost for the use of the parking space where applicable. L Stephen V. Altieri Town Administrator 1 Vehicle acceptance rate is the kwh of electricity the vehicle will accept per hour. A standard rate for many vehicles is 3.3 kwh although for some vehicles the rate can be as high as 3.9 kwh 21 Page ATTACHMENT A Altieri, Stephen From: Wasp, Robert Sent: Thursday, January 16, 2020 9:06 PM To: Altieri, Stephen Cc: Green ODonnell, Connie; Luft, Lindsey Subject: EV Chargepoint Data for TB Meeting Discussion Attachments: Energy-Chart- Monthly Comparison.jpg;Total Sessions-PTD.jpg; Unique Drivers - Monthly Comparisonjpg Hi Steve, I've assembled the information included on this email from our Town Chargepoint account portal. Unfortunately the website does not have the capability to export a formatted data report. Charts can be extracted however. Please see the attached for: Monthly Energy dispensed, Total Charging Sessions and Monthly Unique Drivers. Summarized below are some key data points that can be shared. All information is current as of 8:30PM today 1/16/2020. Charger Station Utilization: • TOM has 3 EV Charging Stations, 6 Ports Available: (Town Center, Myrtle Blvd & Memorial Park) o Stations activated for use between August 2nd— September 17th, 2019 o Hommocks Rink station tentatively planned for installation in April 2020 • 376 charging sessions dispensed to date • Average of 23 unique drivers (different vehicles) using stations monthly • Total electricity dispensed to date: 5.209 MWh (5,209 kWh) • Average charging session Length: 4 hour, 9 Mins Environmental Benefit • 2,188 kg of Greenhouse Gas Emissions Avoided Please let me know if you'd like to go over any of the above before the meeting. Have a good night. -Rob Robert P. Wasp, P.E., C.D.T. Town Engineer Town of Mamaroneck 740 West Boston Post Road Mamaroneck, New York 10543 (P) 914-381-7835 rwasp(c.�TownofMamaroneckNY.orq t it 1 1/17/2020 Mail-Luft,Lindsey-Outlook Unique Drivers Last 365 Days -unique Drivers jn —No.of Ports 25 20 F. 5, d1 5 n 0 Z 10 5 0_ - Ja' 10 Feb.19 Mar'19 Apr'19 May 19 Jena 10 1:+1'10 Auq'1C 5!Gp10 Ort 1.4 ilov'Iq no.-'15 'An'20 y Z 3 et Z H en https://outlook.office365.com/mailtinbox/id/AAQkADNhMzdmYjNhLWE4NjYtNDOwYSO4NzhkLTYxNTEOODOzMmu7ninanewni r—OL Iflrs 4—einr_.....„'•.... -- 1/17/2020 Mail-Luft,Lindsey-Outlook i Sessions Last 365 Days •Sessions —Accumulated 100 ec / be 0 an •:1- = 20 far 19 Feb'18 Mar'19 Apr'19 May'IQ )_Irte'19 ).,i to Aug'19 8'p'10 M.? to Nov 10 Der'10 ;an'20 1-3 0-3 n x 3 tIl 2 H C] haps://outlook.office365.corn/mail/inbox/id/AAQkADNhMzdmYjNhLWE4NjYtNDQwYSO4NzhkLTYxNTEOODQzMmUzNQAQAHroLCa%2BIODcs1 m%2FmQyAHTM%3D/sxs/AAMkADNhMzdmYjNhLWE4... 1/' 1/17/2020 Mail-Luft,Lindsey-Outlook Energy Last 365 Days in Energy(kWh) 1 500 kWh —Accumulated(MWh) 1.250 kblth 1.000 kWh • D Y ,.. 750 IcWh ti y s S00 kWh 250 kWh O kWn 4i. Jan-2019 Feb-2D19 Mar-7019 Apr-2019 Mev-2019 )unr.2D19 fu1-2019 Aug-2019 Sep-7019 Oct-2019 Nov-2010 Der•701‘) Jar-2070 y 3y C) haps://outlook.oflice365.com/mail/inbox/iid/AAQkADNhMzdmYjNhLWE4NMNDQWYSO4NzhkLTYxNTEOODOzMmll7NOA0ANrnJ mOLOrrneltiAl-ITRAOLlt1/..../A AIAL Ar5•0-• . ATTACHMENT E Address Municipality Fee for Charging Fee for Parking Opinion/Allocation City of New Rochelle No Varies Recommends not to implement a fee for charging if municipally owned to encourage use. City of Beacon $1.25/hour Only charge to cover the cost of electricity being consumed.Also with Chargepoint,so the same% applies. Croton-on-Hudson $0.22/kwH EV Stations near train station need to pay the meter-$1/hr or $12/day Scarsdale White Plains $1.50/hr Varies,increased fees for EV 270 Waverly Avenue The Mason $2.20 yes BMW of Mamaroneck Free Free ChargePoint fees apply unless user has"ChargePoint card" CVS Greenwich $1.75/hr for first 2 Free hours,$2.75/hr for next 2 hours, $3.75 4+hours Village of Tuckahoe $1.00/hr $1.00/hour ChargePoint.Initially didn't charge. However,people were parking all day,plugging the charger in to appear to be charging,but not actually charging in order to get free parking. NY Botanical Garden $.17/kWh Pay Village of Bronxville free already pay for a residential Currently not charging-looking to permit-currently isssing temmp potentially develop an EV charging EV permit-all EV at train station permit.These spaces are available to the public after restricted parking times Village of Mamaroneck $.50/hr LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, a Public Hearing will be held on Wednesday, January 22, 2020 at 8:00 PM or as soon thereafter as is possible at the Town Center, 740 W. Boston Post Road, Mamaroneck, New York to consider"Parking for Electric Vehicles only"Law. Purpose The Town has begun to install charging stations for charging electric vehicles on the public streets and within Town-owned parking lots. To optimize the effectiveness of those stations,this law limits parking at those stations to electric vehicles. The full text of this document can be viewed on the website or copies can be obtained at the Town Clerk's office during regular hours, Mon-Fri, 8:30 AM to 4:30 PM, In June, July and August until 4:00 PM at 740 W. Boston Post Road Mamaroneck, NY PLEASE TAKE FURTHER NOTICE that at the Public Hearing all persons interested will be given an opportunity to be heard and that all persons are invited to submit written comments at or prior thereto. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: January 15, 2020 Local Law No. -2020 This local law shall be known as the"Parking for Electric Vehicles only" Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1-Purpose: The Town has begun to install charging stations for charging electric vehicles on the public streets and within Town-owned parking lots. To optimize the effectiveness of those stations, this law limits parking at those stations to electric vehicles. Section 2-Amendment of a current section of the Mamaroneck Code: Section 219-1 B. of the Code of the Town of Mamaroneck hereby is amended by adding the following definition which shall be placed in proper alphabetical order within section 219-1 B.: ELECTRIC VEHICLE --- a commercially available, mass-produced vehicle originally equipped by the manufacturer with an electric propulsion system or a vehicle retrofitted with an electric propulsion system, provided the owner of the vehicle can provide supporting documentation of such retrofit. Electric vehicles include both (1) battery electric vehicles which have batteries that are recharged by connecting the vehicle to an external power source; and (2) plug-in hybrid electric vehicles, which have batteries that be can be recharged by connecting the vehicle to an external power source or by an on-board internal-combustion engine and generator. Section 3-Amendment of a current section of the Mamaroneck Code: Section 219-40 of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: §219-40. Parking for Electric Vehicle Only. A. No person shall park a motor vehicle, other than an electric vehicle, within the parking spaces designated by the Town Administrator as parking exclusively for electric vehicles on the streets described below: Baldwin Avenue Myrtle Boulevard B. No person shall park a motor vehicle, other than an electric vehicle, within the parking spaces designated by the Town Administrator as parking exclusively for electric vehicles in the parking lot for the Hommocks Ice Rink. Town of Mamaroneck From: Tracy Yogman -Town Comptroller \ Re: Fire Claims Date: January 22, 2020 The following Town of Mamaroneck Fire Department claims have been certified by Chief Joseph Russo and submitted VENDOR DESCRIPTION Amount AAA Emergency Supply co. Thermal camera and SCOTT repairs $ 3,815.75 AAA Emergency Supply co. SCOTT repairs, mobile bail out truck rental 1,110.50 AAA Emergency Supply co. Pulley&rope 228.00 Amazon Bedding, building/ground supplies, volunteer uniforms-polo shirts 1,442.48 Foley Hardware Spray adhesive,screw hook, push on strap,flat washer 30.64 Galtfelter Specialty Benefits Life Insurance Volunteers- 1/1-12/31/20 5,088.24 Home Depot Supplies-tools/operating 196.93 Home Depot Tools/operating supplies 367.40 Hubbinette-Cowell Assoc. Enhanced Cancer Care Policy- 1/1-12/31/20 7,325.00 Ipromoteu Red fire hat with personalized shield 379.00 Konica Minolta Business Copier lease 12/2-1/1/20,copy costs 11/2-12-1/19 158.53 New Pig Pig oil-only absorbent mat pad 269.43 Nick Bruno Electrical, LLC Repair rear exterior lighting timer 588.00 NYS Assoc.of Fire Chief Annual dues-2020 175.00 Sound Shore Pest Control Exterminating services on 12/24/19 65.00 Uni First Corporation Cleaning supplies 1/3, 1/10/2020 255.08 _ Verizon Fios Redundant Circuit 12/26/19-1/25/20 266.98 VFIS Length of Service Award Programs(LOSAP)-2020 62,836.00 Villa Maria Pizza Meeting refreshments 122.50 WJWW 205 Weaver ST charges 11/25/19-12/23/19 84.83 Westech Elevator Services General Maintenance-January 2020 175.00 Total $ 84,980.29 • 10. 0 q z Town of Mamaroneck .2; is fr, Town Center 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org www.townofmamaroneckny.org TO: Nancy Seligson, Town Supervisor Town Board Members FROM: Stephen V. Altieri, Town Administrator DATE: January 17, 2020 SUBJECT: Auditor's Engagement Letter The Auditor's Engagement Letter will be delivered Tuesday, January 21St tut Printed on Recycled Paper RESOLUTIONS January 22, 2020 BOARD OF ARCHITECTURAL REVIEW On motion of , seconded by , it was unanimously RESOLVED,that Ken Ricci be reappointed as Member C of the Board of Architectural Review, said term shall expire on December 31, 2024, and BE IT FURTHER RESOLVED,that Joseph Shein be reappointed as Member D of the Board of Architectural Review, said term shall expire on December 31, 2024, and BE IT FURTHER RESOLVED,that Edward Jacobson shall serve as Chairperson of the Board of Architectural Review for the year 2020, and BE IT, FURTHER RESOLVED,that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. BOARD OF ASSESSMENT REVIEW On motion of ,seconded by , it was unanimously RESOLVED,that Leonard Verrastro be reappointed as Member B of the Board of Assessment Review, said term shall expire on September 30, 2024, and BE IT FURTHER RESOLVED,that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. COASTAL ZONE MANAGEMENT COMMISSION On motion of , seconded by , it was unanimously RESOLVED,that Tara Anderson be reappointed as a Member of the Coastal Zone Management Commission, said term shall expire on August 31, 2022, and BE IT FURTHER RESOLVED,that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. 1 BOARD OF ETHICS On motion of , seconded by , it was unanimously RESOLVED,that Ted Hecht be reappointed to the position of Member C of the Board of Ethics, said term shall expire on December 31, 2022, and BE IT, FURTHER RESOLVED,that Robert Degen shall serve as the Chairperson of the Board of Ethics for the year 2020, and BE IT FURTHER RESOLVED, that the foregoing appointments shall be effective immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law. HOUSING AUTHORITY No reappointments-Chair Appointed by HA PLANNING BOARD On motion of Councilwoman , seconded by , it was unanimously RESOLVED,that Ralph Engel be reappointed as Member B of the Planning Board, said term to expire on December 31, 2024, and BE IT, FURTHER RESOLVED,that Elizabeth Cooney shall serve as Vice Chairperson of the Planning Board for the year 2020,and BE IT, FURTHER RESOLVED, that Ralph Engel shall serve as Chairperson of the Planning Board for the year 2020, and BE IT, FURTHER RESOLVED,that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. RECREATION COMMISSION On motion of , seconded by , it was unanimously RESOLVED,that with the resignation of Natalie Orans as Member G, a vacancy now exists on the Recreation Commission. NOW,THEREFORE, BE IT 2 RESOLVED,that be appointed as Member G of the Recreation Commission, said term to expire on December 31, 2026, and SUSTAINABILITY COLLABORATIVE On motion of , seconded by , it was unanimously RESOLVED,that Elizabeth Radovv be reappointed as Member D of the Sustainability Collaborative, said term to expire on December 31, 2022, and RESOLVED,that Michelle Lewis be reappointed as Member E of the Sustainability Collaborative, said term to expire on December 31, 2022, and BE IT FURTHER RESOLVED,that Stephen Moser be reappointed as Member F of the Sustainability Collaborative, said term to expire on December 31, 2022, and BE IT FURTHER RESOLVED,that Mitch Green shall serve as Chairperson of the Sustainability Collaborative for the year 2020, and BE IT, FURTHER RESOLVED,that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. TRAFFIC COMMITTEE On motion of , seconded by , it was unanimously RESOLVED, that Arthur Katz be reappointed as Member C of the Town of Mamaroneck Traffic Committee,said term to expire on December 31, 2022, and BE IT, FURTHER RESOLVED, that Doris Block be reappointed as Member D of the Town of Mamaroneck Traffic Committee, said term to expire on December 31, 2022, and BE IT, FURTHER RESOLVED,that Doris Block shall serve as the Chairperson of the Traffic Committee for the 2020, and BE IT, FURTHER RESOLVED, that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. 3 ZONING BOARD OF APPEALS On motion of , seconded by , it was unanimously RESOLVED,that Irene O'Neil be reappointed as Member C of the Zoning Board of Appeals, said term to expire on December 31, 2024, and BE IT, FURTHER RESOLVED,that Arthur Wexler be reappointed as Member D of the Zoning Board of Appeals, said term to expire on December 31, 2024, and BE IT FURTHER RESOLVED, that Arthur Wexler shall serve as Chairperson of the Zoning Board of Appeals for the year 2020. BE IT, FURTHER RESOLVED,that the foregoing appointment shall be effective immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law. 4 r I 9 o i Town of Mamaroneck w m Town Center = n ~FOUNDED 1661 740 West Boston Post Road, Mamaroneck, NY 10543-3353 TEL: (914) 381-7812 OFFICE OF THE TOWN ADMINISTRATOR FAX: (914) 381-7809 cgreenodonnell@townofrnamaroneckny.org TO: Stephen Alfieri, Town Administrator Nancy Seligson, Town Supervisor Town Board Members FROM: Connie Green O'Donnell, Deputy Town Administrator DATE: January 15, 2020 SUBJECT: Appointment—IT Director Upon concluding the interviewing process for the IT Director position, we are recommending that the Town Board appoint Shyam Pandya. If appointed, Mr. Pandya would commence employment no later than February 15, 2020 and be paid an annual salary of$112,000. This is a Civil Service position and, as such, he will be required to serve a fifty-two (52) week probationary period. The funding for the position is reflected in the 2020 budget at a higher salary which will result in a savings of approximately$6,000. For your review, enclosed are Mr. Pandya's resume and the proposed employment offer letter. Mr. Pandya is currently the Security Administrator for the Town of Ramapo and has held that position since 2009. While in this position he also served as the Network Consultant for the Monsey Fire Department for two years. He has in-depth experience in network design and technical project management. It is anticipated that his experience, having managed computer software, implemented new systems and managed system upgrades will be an asset to the Town's IT operations. ACTION REQUESTED: That the Town Board appoint Shyam Pandya as the IT Director at an annual salary of$112,000 effective no later than February 15, 2020 and authorize the Town Administrator to sign Mr. Pandya's employment offer letter. O e � 2i Town of Mamaroneck Z m Town Center 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org www.townofmamaroneckny.org January 22, 2020 Shyam Pandya 330 South Broadway, Unit B12 Tarrytown, NY 10591 Re: Employment Offer Letter Dear Mr. Pandya: As discussed, following are the terms and conditions of your employment agreement to serve as the Town of Mamaroneck's IT Director. ➢ Salary: Your annual salary will be $112,000 as of your hire date. Any future salary adjustments for management staff will be considered during the annual budget review process. ➢ Health Insurance: You and your eligible dependents will be offered coverage through the New York State Health Insurance Program (NYSHIP). You will be required to pay ten percent (10%) of the premium, which is adjusted each year based on NYSHIP's premium. If you retire through the New York State and Local Retirement System (NYSLRS) and have completed fifteen (15) years of continuous service with the Town, you and your eligible dependents will be entitled to receive healthcare coverage in retirement. If elected, you will be required to pay ten percent (10%) of the premium. The cost for retiree healthcare coverage may be paid by accrued health insurance credits as explained in the attached "CSEA Retiree Health Care Contribution System" statement. In the event you predecease your eligible dependents, the Town, at its expense, will continue to provide healthcare coverage for your eligible dependents for three (3) months commencing the first of the month following your death. At the end of the three (3) month period, your dependents' eligibility to continue coverage will be in accordance with the NYSHIP provisions. 11Page Printed on Recycled Paper D. Health Insurance "Buy-out": If you decide not to elect the NYSHIP coverage, you will be eligible for the "buy-out" payment provided you are not covered by the NYSHIP for a period of twelve (12) consecutive months. The payment would be five thousand dollars ($5,000) if you are eligible for a family health insurance plan or four thousand dollars ($4,000) if you are eligible for an individual plan, both of which would be subject to applicable withholding and payroll taxes. ➢ New York State and Local Retirement System: Your participation as a member of Tier 4 will continue. The Town will provide you with the benefits of Section 41j which would permit you to use your unpaid sick leave up to one hundred sixty-five (165) days towards retirement service credit. ➢ Dental Plan&Vision Plan: You and your eligible dependents will be covered by the MetLife Dental Plan and the CSEA Employee Benefit Fund Vision Plan at no cost. ➢ Life Insurance &Accidental Death &Dismemberment Insurance: You will be covered by a ten thousand dollar ($10,000) life insurance policy and a ten thousand dollar ($10,000) accidental death and dismemberment policy at no cost. ➢ 457(b) Deferred Compensation Plan: You will be eligible to participate in the New York State Deferred Compensation Plan 457(b) Plan which permits salary deferrals on a pre-tax basis subject to annual contribution limits. ➢ Sick Days: In your first calendar year of employment you will receive ten (10) sick days. In subsequent years on January 1st, you will be credited with twelve (12) sick days. The balance of unused sick days is carried over to the following calendar year and there is no limit as to the number of days that can be accumulated. An additional day is earned if you have not used a sick day in a consecutive four (4) month period in a calendar year. In addition, if an any calendar year, you have not used sick time, you will be eligible to receive a four hundred dollars ($400) attendance bonus. This amount will be adjusted accordingly to maintain consistency with the CSEA Agreement. D New York State Disability Benefits: You will be entitled to New York State Disability Benefits for non-work related illnesses or injuries at no cost. The benefits commence on the eighth (8th) consecutive day of the disability and continue up to a maximum of twenty-six (26) weeks or until you are no longer disabled, whichever occurs first. On days which you are eligible to receive benefits, you will continue to receive full salary and will only by charged one-half(%a) day of sick time. Additional details are provided in the CSEA Agreement. ➢ Workers' Compensation: You will be entitled to Workers' Compensation insurance pursuant to the applicable requirements of the laws of New York State. If you are necessarily absent from work because of a job related injury as defined by the law, you shall be granted leave with full pay for a period not to exceed nine (9) months, exclusive of accumulated sick leave and vacation leave. During such absence, you shall not accrue sick leave or vacation leave credits. 21Page ➢ Vacation Days: You will be entitled to fifteen (15) days of vacation in your first calendar year of employment. Any increase to vacation entitlement will be in accordance with the CSEA Agreement. Requests to schedule vacation, as well as requests to carry over vacation days are subject to the approval of the Town Administrator or his/her designee. If upon retirement, resignation or separation (other than cause), you will be paid for unused vacation not to exceed one (1) year of vacation entitlement. D Health Club or Gym Membership: You will be eligible for reimbursement of health club or gym membership expenses up to a maximum of two hundred and seventy- five dollars ($275) each calendar year. This amount will be adjusted accordingly to maintain consistency with the CSEA Agreement. ➢ Work Schedule: You will be required to work extended hours during the week (Monday through Friday) and on weekends and holidays, when necessary, to ensure that the IT department operations are running smoothly and efficiently. ➢ Personal Time: You will be entitled to personal leave for appointments and personal business that cannot be otherwise completed outside the normal work hours. Requests for personal leave are subject to the approval of the Town Administrator or his/her designee. Y Holidays: You will be entitled to the paid holidays listed in the CSEA Agreement. As the IT Director, it is understood there will be no personal conflict of interest pertaining to you that will adversely affect your ability to perform the duties of this position. You agree that you shall not conduct any private work that would be in conflict with your duties as the IT Director. We look forward to your joining the staff and hope you find it to be a truly rewarding and challenging experience. Sincerely, Stephen V. Altieri Town Administrator Please indicate your acceptance of this Employment Agreement by signing where indicated below. Shyam Pandya Date cc: Connie Green O'Donnell, Deputy Town Administrator 31Page CSEA Retiree Health Care Contribution System 1.As provided in the Agreement, employees hired on or after January 1, 2013 shall be required to contribute to the cost of health insurance upon retirement should the employee elect to continue the benefit. 2. Employees shall contribute ten percent (10%) of the annual premium cost for health insurance. 3. The following establishes a system whereby an employee may accrue health insurance credits based upon accumulated sick leave at retirement. The credits will be applied to the employee's contribution to the cost of health insurance. The system shall be applied as follows: i.For each year of active service, a record will be maintained to account for accumulated sick leave. ii. Upon retirement the total number of sick leave hours will be converted into health insurance credits by multiplying the number of hours times the final average regular hourly salary rate for the last five (5)years of employment with the Town. As an example, if upon retirement an employee had two hundred (200) days of accumulated sick leave and the final average daily salary rate was one hundred fifty dollars ($150), the employee would have thirty thousand dollars ($30,000) worth of health insurance credits. 4. Upon retirement the Town will, each month, reduce the retiree's bank of health insurance credits by a sum equal to ten percent (10%) of the monthly premium for health insurance until such time as the bank of health insurance credits has been exhausted. 5. The Town will notify the retiree when their health insurance credits have been exhausted. At that time the retiree must notify the Town in writing to advise the Town whether they will continue or discontinue health insurance coverage. 6. If the retiree elects to continue health insurance coverage they must pay to the Town an amount equal to ten percent (10%) of the cost of the health insurance premium. 7. Retirees may pre-pay a full year's health insurance contribution in January of each year or make payments on the first day of each quarter;January 2, April 1,July 1 and October 1. The Town will notify retirees of the monthly premium amount to be paid and any changes to the premium to be paid. Except for notification of changes in monthly premiums to be paid by the retiree, the Town will not be required to send regular bills or invoices. Payments not received within thirty (30) days of the dates listed herein shall result in the cancellation of the retiree's health insurance coverage.