HomeMy WebLinkAbout2019_11_20 Town Board Meeting Packet a
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FOUNDED 1661
TOWN OF MAMARONECK
TOWN BOARD AGENDA
Wednesday, November 20, 2019
TOWN CENTER COURTROOM
5:00PM THE TOWN BOARD WILL CONVENE IN CONFERENCE ROOM ATO
DISCUSS:
1. Community Solar Agreement
2. Comprehensive Plan
3. Mechanical Rock Removal Law
4 Proposed 2020 Sewer District Rent Rate
5. 2020 Tentative Budget
6. Presentation- Community Counseling Center
7. New Business
8. Request for Executive Session
8:00PM CALL TO ORDER— COURTROOM
Supervisor's Report
Presentation - LMC-TV
Citizen Comments
Board of Fire Commissioners
1. Fire Claims
2. Other Fire Department Business
Affairs of Town of Mamaroneck
1. Authorization- Bid Net Direct Purchasing System
2. Set Public Hearing - Sewer District Rent Rate
3. Set Public Hearing - Installation of Yield Sign - Country Lane
4. Consideration of Certiorari
Report of Minutes
Reports of the Council
Town Clerk's Report
Next Regularly Scheduled Meetings - December 4, 2019 & December 18, 2019
Meeting Adjournment
Any physically handicapped person needing special assistance in order to attend the meeting should call the
Town Administrator's office at 381-7810.
S•
Town of Mamaroneck
S
9, Town Center
x 740 West Boston Post Road, Mamaroneck, NY 10543-3353
•FOUMOED 16/I •
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: November 20, 2019
SUBJECT:
ATTACHMENTS:
Description
\�' Town of Mamaroneck
Town Center
9 740 West Boston Post Road, Mamaroneck, NY 10543-3353
•FOUNDED 16b1 •
OFFICE OF THE TOV\/N ADMINISTRATOR
TO:
FROM:
DATE: November 20, 2019
SUBJECT: No attachment.
ATTACHMENTS:
Description
No Attachments Available
Town of Mamaroneck
o Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
fOV\DFD I6,.1
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: November 20, 2019
SUBJECT:
ATTACHMENTS:
Description
❑ Mechanical Rock Removal Law
O 9
Town of Mamaroneck
County of Westchester
740 West Boston Post Road, Mamaroneck, NY 10543-3353
COUNSEL TEL: 914/381-7815
FAX: 914/381-7809
wmaker@townotrnamaroneck.org
MEMORANDUM
To: Members of the Town board
ccs: Stephen V. Altieri, Town Administrator
Richard Polcari. Building Inspector
From: William Maker, Jr., Attorney for the Town
Subject: Amendment to the law regarding Rock Removal by Mechanical Means
Date: November 15, 2019
I attach a redline of the Town's current law regarding rock removal by
mechanical means. The changes shown by the redlining reflect the recommendations
expressed in the memorandum submitted to the Town Board by the Town Administrator
after being reviewed by the Building Inspector to assure their practicality.
If the proposed law is in acceptable form, the Town Board can set a public
hearing where members of the public can express their views on the proposal.
It 1111t
to Printed on Recycled Paper
§106-58.1 Duration and hours for mechanical rock removal.
As used in this section, the following terms shall have the meanings indicated:
A. MECHANICAL MEANS
The use of any tools that are not operated solely by human muscular power.
Explosives and the tools used in connection therewith shall not be considered
mechanical means.
ORIGINAL CONSTRUCTION
Streets and curbs, and the lines, pipes, culverts and conduits used for transporting
potable water, stormwater, sewage and utilities, such as gas, telephone, electricity,
cable television and Internet service,that are built on land subdivided after February
1, 2004, if the subdivision plat creating the lots in that subdivision also created one
or more new private or public streets or created extensions to any existing private or
public street.
ROCK
Natural sten- .. : - : - - - - - . : : - ..-- ..- . -- . . . . : ..
ROCK REMOVAL
The reduction in size of rocks by mechanical means and the removal of such rock
from the subject property.
ROCK REMOVAL PERMIT
A permit issued for rock removal on a subject property.
SUBJECT PROPERTY
A lot for which a rock removal permit is required,or land where original construction
is to occur if such land lies outside a lot.
B. A rock removal permit is required for the removal of rock of any quantity. No rock removal
permit shall be issued until the Building Inspector approves the dust mitigation plan submitted
by the applicant. Such plan must incorporate the best dust control practices, including but not
limited to, a water spray system (air suppression or surface wetting) or other practices that are
considered best dust practices at the time the application for a rock removal permit is made. The
dust mitigation plan also must present the measures the applicant intends to use to control water
runoff as a result of water spraying.
C. Rock removal shall be allowed only on the 15 days (not including Saturdays, Sundays and
public holidays listed in §24 of the New York General Construction Law) ihmieftiately
fellewstarting on the date specified for the commencement of the rock removal permitcontained
in the notice to neighbors described in§106-581 F.The rock removal permit shall contain the date
after which rock removal no longer will be allowed to be done pursuant to that permit. Upon a
showing of undue hardship,the Building Inspector or the Director of Building Code Enforcement
and Land Use Administration may extend the last day on which rock may be removed pursuant
to a rock removal permit by up to five days. If the number of additional days would include a
day or days on which rock removal is prohibited by this section,the extension period will bypass
such days and resume on the first day thereafter when rock removal is permitted by this section.
This subsection shall not apply to original construction.
D. For original construction, rock removal shall be allowed only for the 180 days (not including
Saturdays, Sundays and public holidays listed in §24 of the New York General Construction
Law) immediately following the date of the rock removal permit. That permit shall contain the
date after which rock removal no longer will be allowed to be done pursuant to that permit.
E. Before rock removal can begin, the applicant shall conduct a survey of the condition of the
improvements existing on each lot that has a lot line lying within 150 feet of any lot line of the
subject property. If the occupant of a lot lying within the area to be surveyed refuses to allow a
survey to be done, the applicant shall submit an affidavit stating that he/she had attempted to
gain access but was denied. Submission of such an affidavit will be obviate the requirement for
a survey of that lot. Notwithstanding the foregoing, a survey shall not be required if all of the
rock removal will be done using mechanical means that are designed to handheld while
operating.
&.. Notice to neighbors;affidavit of mailing.
(1) No later than 10 days before rock removal : - . . - . .•
___-. , the following notice shall be mailed to the owners of each lot that has a lot line
lying within 150 feet of any lot line of the subject property:
2
"Dear Neighbor,
Rock removal from the property known as [INSERT THE STREET ADDRESS OR THE
LOCATION OF THE SUBJECT PROPERTY IF IT HAS NO STREET ADDRESS]by
mechanical means,such as drills,jackhammers and other types of gas,diesel or electric
powered equipment is scheduled to begin on[INSERT EFFECTIVE DATE OF THE ROCK
REMOVAL PERMIT].
The law does not permit rock removal by mechanical means to occur on Saturdays,Sundays
or public holidays.It also prohibits such removal before 9:00 a.m. (prevailing time)and after
62:00 p.m. (prevailing time)on those days when rock removal by mechanical means is
permitted.
The last day on which rock cart be removed from this site by mechanical means is [INSERT
THE LAST DATE ON WHICH ROCK REMOVAL BY MECHANICAL MEANS CAN
OCCUR].
For further information,please contact[INSERT THE NAME OF THE OWNER OR THE
PERSON IN CHARGE OF THE PROJECT] at the following telephone number: [INSERT
CURRENT TELEPHONE NUMBER OF THE PERSON WHOSE NAME APPEARS ABOVE].
Very truly yours,
[SIGNATURE OF THE OWNER OF THE SUBJECT PROPERTY]
[PRINT OR TYPE THE NAME OF THE OWNER OF THE SUBJECT PROPERTY]"
(2) An affidavit attesting to that mailing must be filed with the Building Department before a
rock removal permit can be issued for the subject property. The owner of the subject property
shall attest to that affidavit.
G. There shall be no more than two machines and two hammers operating on the subject
property at the same time.
I-I. Rock crushing on the subject pr perty is not permitted at any time,
I. Motor vehicles used to transport particulate matter must be covered.
T. While on the subject property, any particulate matter must be sufficiently soaked or stored so
as to prevent the particulate matter from becoming airborne,The Building Inspector may require
secured tarps or coverings made of plastic or other material to further reduce dust emissions.
F,K Rock removal shall not be permitted in any residence district or in the Recreation District of
the Town of Mamaroneck:
(1) On Saturdays;
3
(2) On Sundays;
(3) On public holidays listed in§24 of the New York General Construction Law;or
(4) Before 9:00 a.m. (prevailing time) or after 63:00 p.m. (prevailing time) on weekdays
which are not public holidays listed in§24 of the New York General Construction Law.
G-L No more than one rock removal permit shall be issued for a subject property within any
twelve-month period.
Ivy
Arty person who violates this section shall be guilty of a violation which shall be punishable
by a fine of not more than$1,000, and also shall be liable for the civil penalty imposed by§106-
55C of the Code.Each use of mechanical means to remove rock on a day or at an hour when rock
removal is prohibited by this section shall constitute a separate offense.
IN. If there is a violation of this section by someone other than the owner of the subject property,
the owner of the subject property also shall be guilty of a violation which shall be punishable by
a fine of not more than$1,000, and also shall be liable for the civil penalty imposed by§106-55C
of the Code.
K. This section shall not apply to the removal of rock which is excavated without first being
reduced in size.
KP. This section shall not apply to public utility companies, the United States of America, the
State of New York,the County of Westchester,the Town of Mamaroneck,the Mamaroneck Union
Free School District, the Villages of Larchmont, Mamaroneck or Scarsdale or any independent
contractors engaged by any of them.
November 15,2019
4
c,AIN Town of Mamaroneck
Town Center
x 740 West Boston Post Road, Mamaroneck, NY 10543-3353
•fO11MOE01661
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: November 20, 2019
SUBJECT:
ATTACHMENTS:
Description
❑ Discussion - Proposed 2020 Sewer District Rent Rate
❑ Proposed 2020 Sewer District Rent Rate
F •H
O 9
' y
0
Town of Mamaroneck
W ' Town Center
S 0
740 West Boston Post Road,Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810
FAX 914-381-7809
saltieri@townofmamaroneckny.org
Memorandum www.townofmamaroneckny.org
To: Supervisor and Town Board
Re: Preliminary Review Sewer Rent Rate - 2020
Date: November 2, 2019
Local Law #7 adopted in 2014 provides for establishing a sanitary sewer rent as an
alternative to the ad valorem tax to fund the operation and maintenance of the
sanitary sewer system. Section 174-3 of the legislation requires that the Town
Board annually set the sewer rent rate per gallon based upon water consumption.
The rate is calculated by dividing the revenue required to operate the sanitary
sewer system by the adjusted water consumption of all system users. A public
hearing must be held by the Town Board to consider any change in the sewer rent
rate.
There are 3,200 billed water accounts in the unincorporated Town. There are an
estimated 87 properties in the unincorporated area that utilize septic systems and
therefore not connected to the sewer system. Below is a listing of water sales in
the unincorporated area for the last three full years:
• 2018 Actual 413,137,000 gallons
• 2017 Actual 470,362,000 gallons
• 2016 Actual 483,843,000 gallons
Three-year average water sales- 455,780,666 gallons
Average annual water use for a residential property is 99,975
gallons. This is the average of annual water use with and without
irrigation based upon the average of the last three years of total
water use in the Town,
With 87 properties not connected to the sanitary sewer system and an average
residential water consumption of 99,975 gallons; 8,697,825 gallons of water is
deducted from the average water sales for purposes of the calculation of the sewer
rent. Also, the law provides that the sewer rent to be charged be based upon 90%
of the actual water consumed. Therefore, for rate calculation purposes the
adjusted annual water sold is determined as follows:
Three-year average water sales 455,780,666 gallons
Deduction for properties not connected
to the sanitary sewer system 8,697,825 gallons
Subtotal 447,082,841 gallons
Allowance for 90% of actual average
water consumption 44,708,284 gallons
Adjusted water sales for rate calculation 402,374,557 gallons
1 I Pace
to Printed on Recycled Paper
The funding to be raised for Sewer District expenses in 2020 is $571,324.
Therefore, the rate calculation is $571,324/402,374,557 =$.0014/gallon, an
increase of $.0003/gallon over 2019.
For an average residential consumer using 99,975 gallons of water per year the
property owner will be billed for 90% of the consumption or 89,978 gallons. As a
result, the average annual sewer rent for 2020 will be $125.97, an increase of
$14.33 over 2019.
For a point of comparison, a home with an average assessment of $1,257,000
would have incurred a property tax bill of $173.71 for Sewer District expenses in
2020 had the ad valorem tax been applied. For property owners, the decision by
the Town to convert from the ad valorem tax to the sewer rent continues to be a
favorable one. The sewer rent calculation is based upon average water use for
residential properties, however, property owners can further control this expense
through their own water conservation measures.
Procedurally, the Town Board must hold a public hearing on the proposed sewer
rent rate increase before a new rate can be implemented.
' Stephen V. Altieri
Town Administrator
cc: Tracy Yogman- Comptroller
21 Page
NYS-Real Property System File Totals-2019-Current Year File 3 , 9 7 571 ' 324
. _
County of Westchester Special District Summary 3 ' 3 3 0 5 2
Town of Mamaroneck 0 . 000143'77'-c''
• 0 0 ' 1°
SWIS Code-553289 0 4 3 (8 9 6 9
0 . 000143 %, 96 ° x
Code Name Ext CC/OM #Parcels Taxable Value 1 ' 2 5 7
AD001 Ambulance district TO 4,019 4,340,863,716.00 180 . -,h
0 0 0
FD321 Fire district TO 4,019 4,340,863,716.00 1 3 6 4 0 3.3
GB321 Garbage district TO 4,019 4,340,863,716.00
LT321 Light district TO 4,019 4,340,863,716.00 \''
RF321 Refuse district TO 4,019 4,340,863,716.00
SW321 Sewer dist#1 TO 3,908 • 4,134,241,616.00 • •
SW322 Mamaroneck sewer TO C 3,123 3,973,330,512.00C
SW323 New rochelle swr TO C 893 525,636,255.00 / 0 • C
WD321 Water district TO 4,019 4,340,863,716.00
8020 .'► s-571 ' 324 •
AV 4 + 134 + 241 • 616 • =
0 . 00013$ 19318
0 . 00013819318 %,
iv.deOW 1 + 2 5 7 0 0 0 • _
A 173 . 70882726
Page 3 of 3 Date/me-9/20/2019 10:30:48
rck Town of Mamaroneck
o x Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
FOL•VOFD IMI
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: November 20, 2019
SUBJECT: No attachment.
ATTACHMENTS:
Description
No Attachments Available
ze Town of Mamaroneck
14 Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
iJL JLUIJ..1
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: November 20, 2019
SUBJECT:
ATTACHMENTS:
Description
❑ Presentation - Community Counseling Center
BOARD OF DIRECTORS
IXCOMMUNITY LARCHMONT-MAMARONECK
COUNSELING COMMUNITY COUNSELING CENTER
CENTER
1,4CNNON}.N4NA40NEC+
Board Chairperson November II, 2019
Jane Grans
Board of Directors
Town Administrator Mr. Stephen Altieri r i,� '
�v'0
Noa Arias
Dr.Robert Bartlett Town of Mamaroneck
Pam Brandman 740 West Boston Post Road NOV.
PamBuchmueller Mamaroneck,NY 10543 1 cO/9
Louise E.Cohen T^,l••
Luarben Bencosme r✓'+=�.��t�
Dear Steve, Town Supervisor,and Board of Trustees:.
Jed Dorfman ,.
Jackie Emmet
Melany Gray The Larchmont-Mamaroneck Community Counseling Center(CCC)wishes to
Alexandra Leach thank the Town of Mamaroneck for its funding for the 2019 funding period of
Silvia Lederman $56,100. We also wish to thank you for your additional $3,000 support for this
Benita Marks community's local Drug&Alcohol Community Task Force, RADAR,and for
Michele Metsch youryears of supporting our efforts to helplocal adolescents,young adults and
Pam Mizrachi PP g
Amy Nofal families in need
Liz Paras
Amy Psaila Clinical and School Programs
Lizabeth Quinn All programs are running at 100%capacity. In addition to our very busy
Karen Regan counseling and crisis intervention programs(we consistently have waiting lists for
Dr.Elizabeth Rosenthal all of our services),our school groups serve over 800+students each year. We are
Amy W.Rothman
Janet Segal happy to report that our Parent Center continues to offer a wide range of new and
Laurie Shapiro innovative support programming. Over 250 parents were served last year in these
Kim Tucker dynamic skill-building programs.
Debbie Ward
Add to that, our work with RADAR,youth officers,community organizations,etc.
—this has been an extremely busy and productive year for the Community
Executive Director Counseling Center.
Dr.Mark Levy
Other Clinical Programs
The DBT Circle Center provides specialized services to local high-risk children
and adolescents,along with coordinated DBT support groups for their parents.
•
"La Casa",our Hispanic counseling program,offers individual and family therapy,
and parent support groups to our much underserved Latina and Hispanic
NY State OASAS communities.
limber Funding
After 35 years, we are in a new situation regarding funding. Our wonderful
primary benefactor has retired as Chairperson,so we are facing a new and different
,ndCommunk challenge in meeting our large annual deficit($173K).
We have not asked for an increase in funding in the past 6 years from the
municipalities(as we had an alternate source of revenue to depend upon over this
period, and we do not ask the municipalities unless it is needed).
2 234 Stanley Avenue, Mamaroneck, NY 10543 0914-698-7549 ® info@communitycounselingcenter.org
www.communitycounselingcenter.org
So this year,we are requesting an increase from our 4 creators(the 3 municipalities and the
Mamaroneck School District),to assist in managing this challenge.
Clearly,the bulk of this challenge we understand will need to be addressed by our Board of
Directors.However,we now need additional support from the municipalities to support this
effort.
We are requesting a$20,000 increase over a two year period;a$10,000 increase this year,and a
$10,000 increase the following year. We obviously need much greater assistance than this,but
this will help.
I will address these issues in more detail when we meet on Wednesday,November 20th.
I look forward to seeing you.
Respectfully submitted,
CARA
Mark Levy,Ph.D.
Executive Director
Executive Director
Mark Levy, Ph.D.
•
Clinical Director
Alan Dienstag, Psy.D.
Counseling Center Staff
Christine Danberg, LCSW
Cara Davidson, LCSW
Leslie Pena-Sullivan, LCSW COMMUNITY
David Gougelet, LMSW COUNSELING
Our door is open. We're friendly. Christina Grimes, LCSW
Don't hesitate to reach out. Robin Linder, LMSW CENTER
Deborah Miller, LMSW
Jennifer Prussin, LCSW LARCHMONT-MAMARONECK
Call us: 914-698-7549 Katharine Sawyer, Ph.D.
(we have a 24 hr. answering service)
Dee Furgang, Office & Fiscal Mgr.
Email us:
info a communitycotmselingcenter.org Created & Supported by: s • U • 00 I
The Village of Mamaroneck
Visit our website: The Town of Mamaroneck • I
communitycounselingcenter.org The Village of Larchmont
Mamaroneck School District
We're open Monday-Friday
Daytime and Evening ..
Appointments available Also funded by:
Our fees are on a sliding scale;
'•�- NY State OASAS
no one is turned away due to
financial constraints. Ni Westchester County
Dept. of Community
• - Mental Health
Local private donors, community
organizations, and houses of worship
The Community Counseling Center is
a public not-for-profit agency providing
help for local-area residents regardless
of race, creed or ability to pay.
Donations are greatly needed and 234 Stanley Avenue
appreciated. Please make checks payable Mamaroneck, New York 10543
to "Friends of the Counseling Center."
914.698.7549
Our deepest thanks!! wwwcommunitycounselingcenter..org
"Life isn't about waiting for the storm to pass.
COMMUNITY
It's about learning how to dance in the rain." COUNSELING
. .,
— Vivienne Greene CENTER
P' i+' ` /' LARCHMONT-MAMARONECK '
For almost 40 years our doors Here are some of the recent ways The Community Counseling Center offers
have been open to serve the our services have helped: a comprehensive range of services:
children and families of Larchmont
• A family in crisis learns to communicate Clinic
and Mamaroneck. We provide with each other
• Individual, Couples and Family Counseling
immediate and affordable access
to confidential, compassionate • A person challenged by drug or alcohol • Alcohol and substance abuse prevention,
and professional help, whether in abuse learns to make healthier choices early intervention counseling
personal times of crisis or when • A child overwhelmed by stress or divorce • Crisis Intervention
1 it's just time to change the pattern learns to cope • Professional Consultation and Referral
of our lives. Services _
• A teenager failing or cutting school develops
Our dedicated and highly trained the skills for successful academics In-School Programs
, 1
staff provide a unique safe haven Over 900+ students each year participate
• A teenager brings in a friend worried about in state-of-the-art Prevention and Counseling
of support for our local children, depression or having suicidal thoughts
adolescents and families. Over the programs, e.g.
t years we have had a profound and • Or at times, someone who is simply lost •• Life Skills Programs
Iat times, life-saving impact on the needs a helping hand or hope. - 8th Grade Advocacy Groups
lives of thousands of your neighbors • Social Skills trainings, etc.
and friends.
The Parent Center
We proudly serve as this community's • Parent support groups, e.g. i'..',. .
own counseling and prevention • "Staying Connected with your Teen" -
center and strive to positively impact • Parent Educational Training and
its overall health and well-being.
PTA Programs
• Professional Speakers Bureau
• Parent consultations by phone, email
or in-person -
• Call-in center for parent questions
Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
FUU\ULU ly l
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: November 20, 2019
SUBJECT:
ATTACHMENTS:
Description
No Attachments Available
Town of Mamaroneck
i g Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: November 20, 2019
SUBJECT:
ATTACHMENTS:
Description
No Attachments Available
49,
Town of Mamaroneck
Town Center
x 740 West Boston Post Road, Mamaroneck, NY 10543-3353
•FOUNDED 1661
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: November 20, 2019
SUBJECT:
ATTACHMENTS:
Description
o Fire Claims
Town of Mamaroneck
From: Tracy Yogman -Town Comptroller
Re: Fire Claims
Date: November 20,2019
The following Town of Mamaroneck Fire Department claims have been certified by Chief Joseph Russo and submitted to the
Comptroller's Office for payment
VENDOR DESCRIPTION Amount
Cablevision Lightpath Voice/Data Services for 11/1-11/30/19 $ 3,679.00
Chatsworth Cleaners Uniform cleaning-October 2019 174.88
Dimuro Awards LLC Plaque&engraving and dock 510.00
Fire Companles.Com Platinum Package-hosting and maintenance of website 11/1/19 209.97
Goosetown Communications New portable speaker microphones 1,187.88
Grainger Desk calendar refill,toilet paper 127.25
Ipromoteu Fire prevention crayons 184.00
Minerva Cleaners Advanced pant Inspection and repairs 445.50
Proftech LLC Desk calendar,paper,diary 230.43
Uni First Corporation Cleaning supplies 11/1, 11/08/19 172.58
United Communications Corp. Voice pager-Minitor 5 repair 613.80
VFIS Admin Services for Length of Service Awards Program for volunteers(LOSAP)-2019 750.00
Villa Maria Pizza Food for Explorer Drill 11/6/19,Training class 10/31/19 249.22
Verizon Hos redundant drcuit 10/26-11/25/19 266.98
WJWW Water charges-water service for building-9/24-10/29/19 152.13
WJWW Water charges-sprinkler system-9/26-10/25/19 33.33
Westech Elevator Services,Inc. Maintenance for November 2019 175.00
Total $ 9,161.95
"`;, Town of Mamaroneck
4 Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: November 20, 2019
SUBJECT:
ATTACHMENTS:
Description
�4 Town of Mamaroneck
ti Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
FOLADED le,I
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: November 20, 2019
SUBJECT:
ATTACHMENTS:
Description
o Authorization - Bid Net Direct Purchasing System
2C( 471-
o vZ Town of Mamaroneck
W m Town Center
•FOUNDED,LW, • 740 West Boston Post Road, Mamaroneck, NY 10543-3353
TEL: (914) 381-8462
OFFICE OF THE TOWN ADMINISTRATOR FAX: (914) 381-7809
lluft@townofrnamaroneckny.org
TO: Stephen Altieri,Town Administrator
Nancy Seligson,Town Supervisor
Town Board Members
FROM: Lindsey Luft,Assistant to the Town Administrator
DATE: November 14,2019
SUBJECT: BidNet Direct Web-Based Solicitation and Bidding Services
When the Town decides to put a project out to bid,we currently only post the notice in the newspaper.
Bid documents are available for viewing in the Town Administrator's office.The Town prepares copies of
the bid documents for interested vendors. Questions are initially received in the Town Administrator's
office and then directed to the appropriate Department Head for individual handling. Between
preparing materials for distribution and answering questions,the bidding process can become quite
cumbersome for Town Staff.
However, it is becoming more customary that municipalities post their bid notices and documents
electronically. BidNet Direct(BidNet)is a commonly used web-based system that provides full
solicitation and bidding services. In the system,all New York State Government Agencies are added to
the Empire State Purchasing Group.This provides for centralization and standardization,such as
piggybacking off of another municipality's bid and a centralized location for vendors to search.
There are numerous benefits to using BidNet's services.There is no annual subscription for the Town.
Vendors may join for free or opt for the notification subscription for a nominal fee. Bid documents can
be electronically uploaded,allowing vendors to download at their leisure.There is a question and
answer section that can be made public or private and there is no limit to the number of user logins.The
Town of Mamaroneck would have its own landing page within the BidNet system,which would be
connected to the Town's website via a direct link.
The Town would provide BidNet with our current list of vendors.They would then send a letter
informing vendors the Town has joined BidNet and explain how they are able to join.The Town is
responsible for reimbursing BidNet for any postage costs incurred for this one-time mailing. BidNet also
sends out a press release stating the Town has joined, BidNet has offered to waive this one-time cost of
$195.
Attached for your review is the Agreement for Services, which has been reviewed by the Town Attorney.
ACTION REQUESTED:That the Town Board approve the agreement between the Town and BidNet Direct
and authorize the Town Administrator to execute the agreement on behalf of the town.
BcJI'tJ t 15 British American Blvd,Latham,NY 12110
800835-4603 www.bidnetdirect.com
DIRECT
AGREEMENT FOR SERVICES
Parties to this Agreement: The parties to this Services Agreement (hereinafter referred to as "the
Agreement") are the Town of Mamaroneck(hereinafter referred as the "Participating Organization") and
International Data Base Corp., doing business under the trade name BidNet, a legally incorporated body
having its principal place of business at 15 British American Boulevard, Latham, New York, 12110
(hereinafter referred to as"BidNet").
RECITALS:
WHEREAS the Participating Organization is in need of web-based solicitation and bidding
services,including maintenance and support services;
WHEREAS under the Agreement, BidNet has developed a web-based solicitation system,
providing on-line bidding services, including maintenance and support services(hereinafter referred to as
"The Network")
WHEREAS the Participating Organization wishes to join The Network and benefit from the
services provided by BidNet;
THE PARTIES AGREE:
1. Description of Services: System Membership: The Participating Organization has agreed to join The
Network. It is understood that BidNet will provide the Participating Organization with access to The
Network.
2. Term of Agreement: This Agreement shall become effective on the date of the execution for an
initial term of twelve(12)months(the"Initial term"). The Initial Term of this Agreement may be
extended in one-year increments,without notice unless terminated by either party.
3. Payment for Services:
3.1 Participating Organization Fees:
3.1.1. Subscription Fees: There will be no subscription fees incurred by the Participating
Organization under this Agreement.
3.1.2. Mailing Fees: BidNet will send an invoice to the Participating Organization for
reimbursement of postage fees incurred to produce the mailing to suppliers.
3.1.3. Press Release Fees: BidNet will send an invoice to the Participating Organization for
reimbursement of Press Release distribution fees incurred to distribute Press Release.
Agreement for Services v_09BND_E19
3.1.4. Programming Fees: The Participating Organization agrees to use The Network on an"as
is"basis. Any customized work requested by the Participating Organization shall be
made available at One Hundred and Twenty-five dollars($125)per hour.
3.1.5. Surplus Auction Fees: Should the Participating Organization choose to use the Surplus
Auctions program to sell unwanted goods and equipment,a 5%commission will be paid
to BidNet for items sold.
3.1.6. Future Enhancements: BidNet reserves the right to offer future services to the
Participating Organization which may or may not include service fees.
3.2 Supplier Registration Fees:
3.2.1. Basic Service: This option gives suppliers access to search for documents of interest for
all Participating Organizations actively using The Network at no charge,but requires
them to remember to login frequently to ensure they are able to view opportunities before
they close. This includes bids,addendums and awards.
3.2.2. Optional Value Added Service: Suppliers that choose to register for the value added
service option will be charged a nominal annual subscription fee. This includes
notification from all Participating Organizations when bids,addendums and awards are
posted on The Network that matches their profile.
3.2.3. Future Enhancements: BidNet reserves the right to offer future services to all registered
suppliers which may or may not include separate service fees.
4. Termination: This Agreement may be terminated by either party upon sixty(60)days notice.
Notice shall be in writing,sent by certified mail,return receipt requested.
5. Entire Agreement: This Agreement constitutes the entire understanding of the parties and the
parties agree that there are no other understandings,representations or warranties,either expressed
or implied,whether written or oral,made by either party,except as stated within this Agreement.
6. Amendments: No alteration of this Agreement shall be valid unless made in writing and signed by
the parties and no oral understanding or agreements not incorporated herein shall be binding on the
parties.
7. Governing Law: This Agreement shall be governed by the laws of the State of New York.
8. Severability: If any provision of this Agreement will be held to be invalid or unenforceable for any
reason,the remaining provisions will continue to be valid and enforceable.
9. Work Product Ownership: Any copyrightable works,ideas,discoveries,inventions,patents,
products,or other proprietary information developed in whole or in part by BidNet in connection of
this Agreement,will be the exclusive property of BidNet.
10. Unauthorized Use: The Participating Organization agrees to require each user obtain a username
and password to gain access to The Network. Sharing of usernames and passwords is strictly
prohibited. The Participating Organization also agrees to obtain written consent from BidNet prior
to showing demonstrations of The Network to any third party.
Agreement for Services v_09BND_E19
11. Warranty: BidNet shall provide its services and meet its obligations under this Agreement in a
timely manner,using knowledge for performing the services which meet a standard of care equal to
service providers similar to BidNet on similar projects.
12. Signatures: The individuals executing this Agreement represent and warrant that they have the
legal capacity and authority to do so on behalf of their respective legal entities.
The parties hereto,by their duly authorized representatives,have executed this Agreement effective the day
and year written under the Participating Organization below.
Town of Mamaroneck
740 West Boston Post Road
Mamaroneck,NY 10543
Name:
Title:
Date:
Signature:
BidNet',a division of
International Data Base Corp.
Name: Mark Eigenbauer
Title: President
Date:
Signature:
Agreement for Services v_09BND_El 9
Town of Mamaroneck
Town Center
au ra
740 West Boston Post Road, Mamaroneck, NY 10543-3353
•
FOUNDED 1661
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: November 20, 2019
SUBJECT:
ATTACHMENTS:
Description
❑ Set Public Hearing - Sewer District Rent Rate
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Town of Mamaroneck
Z
W m Town Center
•- >S 740 West Boston Post Road,Mamaroneck,NY 10543-3353
.:C L 7 E 3.i i...
OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810
FAX 914-381-7809
Memorandum saltieri@townofmamaroneckny.org
www.townofmamaroneckny.org
To: Supervisor and Town Board
Re: Preliminary Review Sewer Rent Rate - 2020
Date: November 2, 2019
Local Law #7 adopted in 2014 provides for establishing a sanitary sewer rent as an
alternative to the ad valorem tax to fund the operation and maintenance of the
sanitary sewer system. Section 174-3 of the legislation requires that the Town
Board annually set the sewer rent rate per gallon based upon water consumption.
The rate is calculated by dividing the revenue required to operate the sanitary
sewer system by the adjusted water consumption of all system users. A public
hearing must be held by the Town Board to consider any change in the sewer rent
rate.
There are 3,200 billed water accounts in the unincorporated Town. There are an
estimated 87 properties in the unincorporated area that utilize septic systems and
therefore not connected to the sewer system. Below is a listing of water sales in
the unincorporated area for the last three full years:
:• 2018 Actual 413,137,000 gallons
• 2017 Actual 470,362,000 gallons
• 2016 Actual 483,843,000 gallons
Three-year average water sales- 455,780,666 gallons
Average annual water use for a residential property is 99,975
gallons. This is the average of annual water use with and without
irrigation based upon the average of the last three years of total
water use in the Town.
With 87 properties not connected to the sanitary sewer system and an average
residential water consumption of 99,975 gallons; 8,697,825 gallons of water is
deducted from the average water sales for purposes of the calculation of the sewer
rent. Also, the law provides that the sewer rent to be charged be based upon 90%
of the actual water consumed. Therefore, for rate calculation purposes the
adjusted annual water sold is determined as follows:
Three-year average water sales 455,780,666 gallons
Deduction for properties not connected
to the sanitary sewer system 8,697,825 gallons
Subtotal 447,082,841 gallons
Allowance for 90% of actual average
water consumption 44,708,284 gallons
Adjusted water sales for rate calculation 402,374,557 gallons
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The funding to be raised for Sewer District expenses in 2020 is $571,324.
Therefore, the rate calculation is $571,324/402,374,557 =$.0014/gallon, an
increase of $,0003/gallon over 2019.
For an average residential consumer using 99,975 gallons of water per year the
property owner will be billed for 90% of the consumption or 89,978 gallons. As a
result, the average annual sewer rent for 2020 will be $125.97, an increase of
$14.33 over 2019.
For a point of comparison, a home with an average assessment of $1,257,000
would have incurred a property tax bill of $173.71 for Sewer District expenses in
2020 had the ad valorem tax been applied. For property owners, the decision by
the Town to convert from the ad valorem tax to the sewer rent continues to be a
favorable one. The sewer rent calculation is based upon average water use for
residential properties, however, property owners can further control this expense
through their own water conservation measures.
Procedurally, the Town Board must hold a public hearing on the proposed sewer
rent rate increase before a new rate can be implemented.
' Stephen V. Altieri
Town Administrator
cc: Tracy Yogman- Comptroller
Town of Mamaroneck
c p� Town Center
x 740 West Boston Post Road, Mamaroneck, NY 10543-3353
*f°LADED 166.1
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: November 20, 2019
SUBJECT:
ATTACHMENTS:
Description
❑ Traffic Committee Recommendation
o TD Town of Mamaroneck
i Town Center
~FOUNDED 7661 740 West Boston Post Road, Mamaroneck, NY 10543-3353
TEL: (914)381-7812
OFFICE OF THE TOWN ADMINISTRATOR FAX: (914)381-7809
cgreenodonnell@townofinamaroneckny.org
TO: Stephen Altieri, Town Administrator
Nancy Seligson, Town Supervisor
Town Board Members
FROM: Connie Green O'Donnell, Deputy Town Administrator
DATE: November 14, 2019
SUBJECT: Traffic Committee Recommendation
Based on input from residents, the Traffic Committee is recommending that a yield sign
be placed on Country Lane near the intersection with Country Road. For your reference,
enclosed is a photo of the intersection where the proposed yield sign would be placed.
Residents expressed their concern for safety, given vehicles do not always reduce their
speed when driving west on Country Lane and continuing onto Country Road. Although
their initial request was to have a stop sign, those in attendance at the meeting expressed
their satisfaction with the Traffic Committee's recommendation to install a yield sign.
If the Town Board is in favor of the recommendation, a Public Hearing would need to be
set, since the Town's Vehicle and Traffic regulations would have to be amended to include
this intersection, if enacted.
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NOTE: The proposed signage would be facing the opposite direction to alert vehicles
that are travelling west on Country Lane.
Town of Mamaroneck
0 . Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
•f°LL%OED Id,I
OFFICE OF THE TOWN ADMINISTRATOR
TO:
FROM:
DATE: November 20, 2019
SUBJECT:
ATTACHMENTS:
Description