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HomeMy WebLinkAbout2019_02_20 Town Board Meeting Packet 04 '9s Q 0 W f� • 2 n r FOUNDED Il61 TOWN OF MAMARONECK TOWN BOARD AGENDA Wednesday, February 20, 2019 TOWN CENTER COURTROOM 5:00PM THE TOWN BOARD WILL CONVENE IN CONFERENCE ROOM ATO DISCUSS: 1. Town Comptroller Position 2. Comprehensive Plan 3. Discussion-2019 Capital Plan 4. Parking Permit Fees/Parking Lot Enforcement 5. Preliminary Review-2018 Budget Performance 6. Discussion- Ethics Law 7. Update - DeLancey Cemetery 8. New Business 9. Request for Executive Session 8:00PM CALL TO ORDER— COURTROOM Proclamation - Howard McMichael -Service Award -Coastal Zone Management Supervisor's Report Citizen Comments Board of Fire Commissioners 1. Fire Claims 2. Other Fire Department Business Affairs of Town of Mamaroneck 1. Adoption-2019-2020 Parking Permit Fees 2. Adoption- Bonding Resolutions -2019 Capital Projects 3. Adoption-2019 Capital Project Schedule 4. Approval -2019/2020 - Larchmont Library Budget 5. Authorization- Management Service Contract- Charging Station Installation 6. Authorization-Transfer of Funds - Garden's Lake 7. Consideration of Certiorari 8. Appointments - Boards & Commissions Report of Minutes Reports of the Council Town Clerk's Report Next Regularly Scheduled Meeting - March 6, 2019 Meeting Adjournment Any physically handicapped person needing special assistance in order to attend the meeting should call the Town Administrator's office at 381-7810. ,04 o z Town of Mamaroneck m Town Center •FOUNDED 1661 740 West Boston Post Road, Mamaroneck, NY 10543-3353 TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 salti eri @townofmamaroneckNY.org Memorandum To: Supervisor & Town Board Re: Comprehensive Plan Date: February 15, 2019 After several reviews of the comprehensive plan scope, it would appear that there are still questions as to the breadth of the scope and items to be included. Therefore, a suggestion has been made that perhaps it is best for the preparation of the comprehensive plan to be divided in two phases. Phase 1 would focus almost solely on the engagement of the community. This process would help the Town Board determine the priorities that are seen by the residents of the Town. After speaking with Ferrandino and Associates, they have prepared the attached revised scope of services with respect to community engagement. The other reason for breaking out community engagement is to also attempt to complete the process before the summer when many people are away. Once the community engagement phase is completed, the Town Board can utilize the information to finalize the scope of the comprehensive plan. Stephen V. Altieri Town Administrator SCOPE OF SERVICES What follows is an overview of the approach and methodology that the Consultant Team will utilize in completing the tasks outlined below. It is likely that this scope will be fine-tuned, based upon further communication with the Town Board, Comprehensive Plan Steering Committee and Town Administrator. Per the Town Board's directive, the Comprehensive Plan will be divided into 2 phases: Phase I: Background Review, Growth Trends & Community Engagement (see below) Phase II: Plan Preparation (TBD) PHASE I: BACKGROUND REVIEW, GROWTH TRENDS & COMMUNITY ENGAGEMENT Review of Base Studies & Existing Reports The Consultant Team will review existing studies and reports including: • 1986 Master Plan for the Boston Post Road and Palmer Avenue Corridors • 1986 Town of Mamaroneck/Village of Larchmont Local Waterfront Revitalization Plan and updated LWRP ( 2019) • 2004 Town of Mamaroneck Hazard Mitigation Plan • 2014 Town of Mamaroneck Sustainability Plan • Recent rezoning's (BR and SBR zones) Introduction & Process The introduction to the Comprehensive Plan will outline the purposes of the document, the process that will be undertaken to prepare the Comprehensive Plan and the history of planning in the Town of Mamaroneck. In addition, the rationale for including community engagement in Phase I will be included. Demographics and Growth Trends Chapter The Consultant Team, led by Ferrandino & Associates Inc. (F&A), will review Mamaroneck's demographic characteristics, including population composition and change and, using data from Westchester County, 2010 U.S. Census, American Community Survey and other sources, F&A will identify key issues resulting from demographic trends to serve as a baseline for the community engagement process. 1 DRAFT 2/15/19 r. Community Engagement Highland Planning (Highland) will lead the public engagement process. Task 1: Kick-off and Ongoing Coordination Highland will attend a kick-off meeting with the Town and Consultant Team to clarify the scope of work, project objectives, roles and schedule. Highland will participate in ongoing management and coordination with the team and Comprehensive Plan Steering Committee (CPSC), including bi-weekly phone calls, or as needed. Highland will participate in up to three (3) CPSC meetings throughout the course of Phase I. Engagement Methods & Deliverables • CPSC Kick-off Meeting Task 2: Developing a Community Engagement Plan The second task in this phase will focus on developing a detailed engagement plan for seeking input and building awareness in the community about the comprehensive planning process and key issues within the community. Developing the community engagement plan includes the following steps: • Step One: Conduct Pre-engagement Stakeholder Interviews. Highland will interview eight to ten key stakeholders prior to writing and finalizing the Community Engagement Plan. The purpose of the interviews is to build awareness among key stakeholders, learn more about issues and opportunities, seek guidance on effective ways to reach residents, identify potential partners in outreach events, and lay the groundwork for future outreach. Highland will use feedback obtained through pre-engagement interviews to inform the objectives and methods in the Community Engagement Plan. Pre-engagement interviews are typically no more than 20-30 minutes and can be conducted by phone or in person. • Step Two: Develop Community Engagement Plan:Using input gathered from the kick- off meeting and pre-engagement interviews, Highland will develop a detailed outreach and engagement plan that identifies key stakeholders and potential impacts, engagement objectives, methods, roles, and engagement sequencing within the overall project schedule. Supporting materials for the engagement plan will likely include meeting flyers, development of event invitations, social media and website support (e.g. Instagram, Facebook, Twitter, Mail Chimp and a project website). Highland will prepare a Communications Plan that clarifies messaging, identifies roles, describes how the stakeholder contact database will be maintained, and outlines protocols for ongoing updates about the Plan.The Community Engagement Plan will cover Phase I of the project as well as future phases. • Step Three: Develop Communications & Awareness Campaign. In conjunction with the Engagement Plan, Highland will develop a strategy to build awareness about the 2 DRAFT 2/15/19 Comprehensive Plan among community members. The objectives of the awareness campaign will be: (1) to share information about the purpose of the Comprehensive Plan, intended outcomes, and timeline of the project; (2)communicate how community input will be used in the development of the Plan; and (3) share information about how and when community members can get involved at various stages throughout the process. Methods used in the awareness campaign may include press releases, social media posts, radio/news spots, information shared on the Town's website, and flyers posted in popular locations (e.g. schools, libraries, recreation centers, local diners, Starbucks, etc.). We will also leverage existing organizations in the Town that are able to include information about the project in their newsletters, e-blasts, and other communication to their members and constituents. Engagement Methods & Deliverables • Pre-engagement interviews and key takeaways • Engagement Plan &Awareness/Communications Plan • Press release • Project Kick-off Flyer(hard copy and social media format) • Publicinput.com set-up and social media support' Task 3: Issue Identification and Community Visioning Although the process of identifying key issues that are most important to the Town starts with the pre-engagement interviews, Highland will broaden the discussion to explore issues and opportunities throughout the community, building from smaller groups to larger groups and offering opportunities for community members to engage online and through social media. This will include individual and small group stakeholder meetings focused on specific topics, such as Town Services, Parks and Recreation, Housing or Transportation. A community vision is a key part of any Comprehensive Plan. Likewise, policies, actions and implementing regulations in a Comprehensive Plan should reflect the community's vision. The visioning process is an important way to build excitement and momentum around the planning process—and ultimately to work towards consensus and buy-in from the community. To that end, this scope includes a significant engagement process focused on visioning and development of opportunities. The Public Engagement Plan will identify specific methods of engaging the community for this task. Experience tells us that that an effective visioning process includes a mix of engagement techniques, building from smaller groups to larger groups and offering opportunities for community members to engage online and through social media. Door-to-door outreach, online surveys, interviews, pop-up events and public workshops are effective ways to solicit feedback about the community's values and vision for the future. 1 Publiclnput.com is a comprehensive online engagement platform which allows local government agencies to leverage their existing social media following by providing manual and automatic syncs with social media platforms. The tool focuses on lowering barriers to entry by using targeted outreach to underrepresented populations via social and other media advertisers, allows for communication on social media in over 100 languages,and allows residents to give project feedback(comment)directly on the platform.All online data from social media or polling/surveys regarding a project/service/issue are integrated in order to quantify and qualify the overall voice analysis of stakeholders. 3 DRAFT 2/15/19 We will use the results of the visioning process to develop a vision statement and a thematic framework for draft goals and objectives that will ultimately become the text of the Comprehensive Plan document. Engagement Methods and Deliverables: • CPSC meeting • Up to four individual and small group, topic-based meetings with key stakeholders • Up to four pop-ups held at existing events/locations in the community(one pop-up will be staffed by Highland Planning. Remaining Pop-ups will be staffed by Town representatives. • One online survey using Publicinput.com or SurveyMonkey • One Public Visioning Workshop • Ongoing social media support and comment response protocols Task 4: Communicating Results and Next Steps For this task, Highland will compile feedback received through the engagement process and develop materials (such as e-blasts, updates on Publicinput.com, press release) that communicate how the public's feedback influenced the scope and direction of the Comprehensive Plan process. Materials will also communicate next steps in the process and describe future opportunities for the community be engaged. Proposed Milestones & Schedule 2019 y,,. T r" 7 V r S T4 ` May sL- # rti mune T8 Taski _ Kat-oft scone refinement objective-setting Task 2 P,e.e%ectemet interviews Engagement Plan Cranwnmi®time//wrarc' Pan ' Press Release/4ker/Social Meda Calendar Set up PW mµ*.mn TaskS Smallgrma stakeis�ld-r meetings onl'mc Suna.Y Pop-up .11 Feedback • Wamary - Feedback summary Tasks Press miasmic bknt/welnite update MI= Engagement Methods and Deliverables: • CPSC meeting 4 DRAFT 2/15/19 Off, o Town of Mamaroneck a - P-o - a-Q , w ' m Town Center x 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org www.townofmamaroneckny.org Memorandum To: Supervisor and Town Board Re: Preliminary (Unaudited) 2018 Year End Financials Date: February 12, 2019 At the last Town Board meeting authorization was granted by the Board to make the necessary budget transfers to close out inactive capital projects. In addition transfers were authorized to several active capital projects to amend the project budgets. The Town's private auditors have begun their audit of our 2018 financials and will provide a complete analysis for the Board that should be completed in April. However, as a result of the recent transfers, and the close out the 2018 fiscal year, I thought it would be appropriate to provide the Board with a very preliminary 2018 year-end financial analysis. Attached is a spreadsheet prepared by the Town Comptroller. The top portion of the spreadsheet provides the estimated 2018 year-end figures for revenues and expenditures as well as operating surpluses or (deficits) for each budget fund. The bottom portion of the schedule provides the estimated surplus for each budget fund as of 12/31/18. For 2018 the Town ended the year with an operating deficit of $1.7million based upon total revenue and expenditure performance for the year. Beginning Fund Balance 1/1/18(All Funds) $20,209,531 Projected 2018 Projected Revenues 39,335,478 Projected 2018 Expenditures 41,027,299 Ending Fund Balance Estimate 12/31/18 18,517,710 Projected 2018 Operating Surplus/(Deficit) ($ 1,691,821) Although there is an operating deficit for 2018, the projected year end fund balance of $18.5million for all Town Budget funds represents 36% of 2019 Budget Appropriations and 46% of 2018 Budget Appropriations. The fund balance remains considerably higher than the guidelines of our surplus management policy. The surplus management policy suggests a surplus guideline of between 15% and 25%. So overall our financial position remains strong. 11 Page trot Printed on Recycled Paper Preliminary 2018 Financials Stephen Altieri • Again this is a preliminary financial review for the year end of 2018. A more detailed in depth review will be done with the Board upon completion of the audit in May. Stephen V. Altieri Town Administrator Wage Preliminary 2018 Financials I Stephen Altieri For all nine Town Budget funds the largest operating deficit was in the Townwide Fund. In the Townwide Fund the operating deficit was $1,110,518. The operating deficit was driven primarily by a revenue shortfall of $900,322. There were also additional expenditures of an estimated $210,196 in the Townwide Fund. The most significant revenue shortfalls occurred in the following categories of revenue in the Townwide Fund. Category 2018 Budget 2018 Actual Shortfall Estimate Revenue Penalties on $600,000 $548,061 $51,938 Property Taxes Mortgage Tax $1,500,000 $1,237,495 $262,504 Section 8 Admin. $600,000 382,600 $217,399 Additional Surplus Appropriation $936,725 $1,171,275 $234,550 The additional surplus application was primarily with respect to the close out and transfers to capital projects assigned to the Townwide Fund. During preparation of the 2019 Budget we took note of the revenue shortfalls and adjusted our estimates accordingly. The two other budget funds worth noting in this preliminary financial review are the Highway Fund and the Water District Fund. In the Highway Fund there was an operating deficit of $351,156 in 2018. Highway Fund expenditures were $181,372 above the original approved budget. Of that total $102,000 is for additional over time expenditures connected to our response to the multiple storms in March 2018. The balance of the deficit is attributable to the additional funds relating to the repaving of streets in the vicinity of the Gardens Lake and for revenue shortfalls for Interfund transfers relating to fuel expenditures and repairs. This last item is interesting in that our actual expenses for fuel and vehicle repairs were lower than expected which is a positive event. However for the Highway Fund it resulted in a revenue shortfall. As an example, we estimated that in the Part Town Fund costs for vehicle repairs and fuel would be $75,000 and $40,000 respectively. Our actual expenses for the year were $35,450 for repairs and $32,000 for fuel. In the Water District the total deficit was $786,318. All of the additional funding necessary was in connection with the capital projects that were previously reviewed with the Town Board. Although the additional funds necessary were significant the remaining fund balance in the Water District is $1.7million or 371% of appropriations. 21Page 10 TOWN OF MAMARONECK - OPERATING FUND BALANCE ANALYSIS - FISCAL YEAR ENDING 2018 (PROJECTED) REVENUES, EXPENDITURES & FUND A FUND B FUND DB FUND SF FUND SL FUND SM FUND SR FUND SS FUND SW ALL OPERATING CHANGES IN FUND BALANCE GEN-TWN WIDE GEN-PT TWN HIGHWAY FIRE DISTRICT ST.LIGHT DIST AMBULANCE GARBAGE SEWER WATER FUNDS BEGINNING FUND BALANCE- 1/1/2018 $9,359,856 $4,611,799 $1,049,148 $1,900,951 $20,748 $406,863 $115,208 $269,072 $2,475,886 $20,209,531 +PROJECTED REVENUES(2018) $11,388,462 $13,053,582 $5,517,712 $4,250,238 $289,325 $1,539,990 $2,160,829 $233,972 $901,368 $39,335,478 PROJECTED EXPENDITURES-(2018) $12,498,980 $12,526,340 $5,868,868 $4,214,125 $321,155 $1,515,928 $2,127,515 $266,702 $1,687,686 $41,027,299 • ENDING FUND BAL-12/31/2018(EST) $8,249,338 $5,139,041 $697,992 $1,937,064 ($11,082) $430,925 $148,522 $236,342 $1,689,568 $18,517,710 2018 OPERATING SURPLUS/(DEFICIT) ($1,110,518) $527,242 ($351,156) $36,113 ($31,830) $24,062 $33,314 ($32,730) ($786,318) ($1,691,821) (PROJECTED) FUND BALANCE COMPONENTS: A B DB SF SL SM SR SS SW ALL FUNDS Nonspendable: Prepaid Expenditures $ 232,605 $ 428,302 $ 138,441 $ 113,365 $ 5,317 $ 46,391 $ 18,475 $ 7,734 $ 2,900 $ 993,530 Restricted: Capital $ 125,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 125,000 Length of Service Awards Program $ - $ - $ - $ 1,132,694 $ - $ - $ - $ - $ - $ 1,132,694 Assigned: Purchases on Order $ 37,471 $ 32,740 $ 33,195 $ 18,000 $ - $ - $ - $ - $ - $ 121,406 Subsequent year's expenditures $ 1,125,000 $ 400,000 $ - $ 52,500 $ - $ - $ - $ - $ - $ 1,577,500 Unreserved $ - $ 4,277,999 $ 526,356 $ 620,505 $ (16,399) $ 384,534 $ 130,047 $ 228,608 $ 1,686,668 $ 7,838,318 Total Assigned: $ 1,162.471 $ 4,710,739 $ 559,551 $ 691,005 $ (16,399) $ 384,534 $ 130,047 $ 228,608 $ 1,686,668 $ 9,537,224 Unassigned: $6,729,262 $ - $ $ - $ $ - $ - $ - $ - $ 6,729,262 Totals: $ 8.249.338 $ 5.139.041 $ 697.992 $ 1.937.064 1.___L.11,9$2.) $ 430.925 $ 148.5U $ 236.342 $ 1.689.568 $ 18.517.710 F/B%of 2019 Appr(Unasig/Unresrv) 53% 33% 9% 16% -5% 24% 6% 48% 371% 36% • F/B%of 2019 Approp(Total F/B) 65% 39% 13% 49% -4%i 27% 7% 50% 372% 46% O a i 9 o Town of Mamaroneck v,, m Town Center 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org www.townofmamaroneckny.org Memorandum To: Supervisor and Town Board Re: Update-Restoration of DeLancey Burial Grounds Date: February 1, 2019 Previously, I have informed the Board that the Mamaroneck Historical Society has been working on a proposed restoration of the DeLancey Burial Grounds on Palmer Avenue in the Village of Mamaroneck. The following is an update on the project as a result of my meeting with the Society last week. • Historical Society is currently conducting research of those buried at the site. • Historical Society is proposing to reconstruct the retaining wall that borders the burial grounds. The Town would provide scrap stone that is locate behind the old court house. Historical Society will provide the labor for the reconstruction of the wall. • Historical Society has received a proposal for the cleaning, photographing and restoration of the existing head stones (See Attached). The Society will be conducting a fund raiser to finance the work proposed but is asking if the Town would provide some funding for the project. One idea discussed was, if the Society was not able to raise the entire amount of the contract, that the Town would match the donations up to a maximum amount. I indicated to the Society that I would be updating the Board on February 6 to discuss the project. If necessary the Society would be willing to meet with the Board. Stephen V. Altieri Town Administrator Cit Printed on Recycled Paper 1.0 Town of Mamaroneck From: Tony Siligato-Town Comptroller I I Re: Fire Claims Date: 02/20/2019 The following Town of Mamaroneck Fire Department claims have been certified by Chief Joseph Russo and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION AAA Emergency Supply Co. 100 PSI Water Gauge,SCOTT Epic Voice Amp repair $ 134.35 Con Edison Fire HQ Svc 12/31/18-1/30/19 $ 1,887.46 Chatsworth Cleaners Uniform Cleaning 1/1/19-1/31/19 $ 27.18 Fire-End&Croker Corp. Pike Pole WH ASH-6" $ 195.64 Goosetown Communications Bench labor-repair to Command Post Radio $ 67.50 Minerva VA Cleaners Clothes,patches,repairs $ 504.50 Peter Jackson&Son Plumbing Snake out 2nd floor kitchen sink,tighten flanged union on gas line $ 225.00 Seagrave Fire Apparatus,LLc Rental of Seagrave loaner ladder 3/1/19 $ 7,500.00 Sound Shore Pest Control Exterminating Services on 1/29/19 $ 65.00 '✓United Communications Corp. 4-min v repairs $ 413.68 UniFirst Corporation Cleaning Supplies 2/1/19,2/08/19 $ 202.02 WJWW 205 Weaver St charges 12/20/18-1/28/19 $ 147.54 Total: $ 11,369.87 Off ` �2 S' Town of Mamaroneck O :_ 1t,0 Office of the Town Clerk, Town Center w w ©t m 740 West Boston Post Road, Mamaroneck, NY t X 10543-3353 FOUNDED 1661 Christina Battalia, RMC, CMC TEL: 914/381-7870 Mamaroneck Town Clerk FAX: 914/381-7813 CBattalia@townofmamaroneckNY.org MEMORANDUM DATE: February 15, 2019 TO: Town Board FROM: Christina Battalia SUBJECT: Parking Lot Fees 2019— 2020 & Policies and Proce3dures Attached please find an updated fee schedule reflecting your preliminary discussion of increased parking fees, and on the reverse the other municipality survey. I also have outlined below some recommendations with respect to policies and procedures per our preliminary discussion at the last meeting. • Prorated refunds will be allowed, but will include an administrative fee of $_TBD_ • There will be no prorated sales, but a 6 month permit will be offered for Daytime, 24 hour, Area Business and Overnight, which will include a $35.00 surcharge. • T.O.M. PARKING FEES SCHEDULE TYPE/LOCATION 2019/2020 2013- 2018/2019 2017/2018 2016/2017 2015/2016 2014/2015 2014 2012/2013 2011/2012 COMUTER Lot A(formerly Lot 1)-Myrtle&Vine DAYTIME-237 spaces $800.00 $725.00 $725.00 $700.00 $675.00 $650.00 $650.00 $650.00 $625.00 'METER'/pay station-90 meter spaces $100.00 $80.00 $80.00 $75.00 $70.00 $65.00 $65.00 $65.00 $60.00 plus .60 per hr plus .60 per hr plus.60 per hr plus .60 per hr plus .55 per hr AREA BUSINESS Lot B(formerly Lot 3) -Myrtle&N Chatsworth $625.00 $575.00 $575.00 $550.00 $525.00 $500.00 $500.00 $500.00 $475.00 24 HOUR PARKING Lot B(formerly Lot 3)-Myrtle&N Chatsworth $900.00 $825.00 $825.00 $800.00 $775.00 $750.00 $750.00 $750.00 $725.00 Lot D(formerly Lot 5)- 5 spaces along Myrtle near Madison $900.00 $825.00 $825.00 Lot E(formerly Lot 6)- 6 spaces at beginning of Vine Street $900.00 $825.00 $825.00 24 HOUR-SENIOR Lots B,D, E(formerly 3,5,6) $725.00 $675.00 $675.00 $625.00 $575.00 $525.00 $475.00 $475.00 $425.00 OVERNIGHT Lot C(formerly Lot 4) -Coughlin Ins Lot no increase $450.00 $450.00 $425.00 $400.00 $375.00 $375.00? $375.00 $350.00 • Community commuter Annual 24 Hr Res Pro-rated refunds? $874.00(both res&non Res City of Rye due to MTA rules) $900 NO range from$470.00- City of White Plains range from$630.00- 1,025.00 $630.00 yes Hartsdale Parking District $825 res(uninc TOG) yes-annual only range from$1,000( res& non Town of Eastchester Res) 1,600(res only by lottery) no $750, resident only(semi annual is"hardship based") only if returned by T/V of Harrison CURRENLY A MORATORIUM 6/30 Town of Mamaroneck $725.00 $825 sen$675 no Village of Mamaroneck $525.00 res$900 non-resident $575.00 Village of Larchmont $695 res$1,800 non res yes Village of Pelham $700 res$1,250 non res yes $874.00 res/non res/$7.00 a 24 Hr. $900 T/V Scarsdale day Meter(no res req.) Overnight$480.00 4 4, 0 9 "s ..9 Town of Mamaroneck m Town Center 7' 740 West Boston Post Road,Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org www.townofmamaroneckny.org Memorandum To: Supervisor and Town Board Re: Parking Permit Enforcement Date: February 15, 2019 The discussion for this item has to do with the form of parking permit tag that is distributed to permit holders in the Town's Lots. For many years, the Town issued a plastic color coded tag that permit holders hang from the rear view mirror of their car. In an attempt to make obtaining a permit more convenient, the Town moved to a system whereby the permit holder could print a paper permit tag on their computer. The Police Department has discovered that for enforcement purposes, the paper tag is less effective. Often times the paper tag is hard to read and parking enforcement officers must spend more time verifying that the tag is valid. Our parking enforcement officers must cover a number of areas during the course of their workday. Their coverage area includes all Town lots, street parking throughout Washington Square and on Richbell Road. Therefore, we would like to move back to the plastic parking permit tags to improve the efficiency of our parking enforcement activity. Stephen V. Altieri Town Administrator tl) Printed on Recycled Paper 4 O 1 7 o Town of Mamaroneck Town Center _ moi"•` n t', x 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org www.townofmamaroneckny.org Memorandum To: Supervisor and Town Board Re: Adoption of Bond Resolutions- 2019 Capital Projects Date: January 31, 2019 The 2019 Capital Project Schedule includes a requirement for bond financing for some projects. Attached is a schedule prepared by the Comptroller that lists the projects that requir9 b9nd financing. There are twelve projects that in total require bond financing of $ ,4�j�.,400. In order to proceed with the bond financing the Town Board must adopt the bonding resolutions that have been prepared by our bond counsel. Rather than copy the full text of each of the bond resolutions, I have provided a copy of the cover page of the resolutions. The cover page lists the total amount of the bonds to be issued for each project and the purpose of the project. The balance of the bond resolution documents are identical and conform to the requirements of the New York State Finance law. Requested Action: That the Town Board adopt the schedule of bond resolutions and the bond resolutions as provided for financing of the 2019 Capital Project Plan. Stephen V. Altieri Town Administrator 0 Printed on Recycled Paper Y r", BOND RESOLUTION DATED FEBRUAR , 2019. A RESOLUTION AUTHORIZING THE ISSUANCE OF $248,000 ONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, W YORK, TO PAY THE COST OF A COMPREHENSIVE MASTER PLAN, OR SAID TOWN. WHEREAS, said capital project hereinafter described, asp , has b- -n determined to be a Type II Action pursuant to the regulations of th, ork S • - Department of Environme al Conservation promulgated pursuant t• 1l i e Enviro :ental Quality Review Act, which re. :tions state that Type II Actions will •• ave any s': 'ficant adverse impact on the environment; an WHEREAS, it is .ow desired to autho 'ze the fin. ing eof;NOW,T :' IRE, BE IT RESOLVED, .y the affirmative vot of not less t an , t p ds of the total 'dmaN voting strength of the Town :oard of the o •f ar k' ' estchester County, New York, as follows: \ Section 1. The developm• t o a Comprehe sive Master , including incidental expenses in connection there ' , in and for h.e Town of Mamaroneck, Westchester County, New York, is hereby autho• zed at a maximum estim: -d cost of$248,000. Section 2. is hereby determined that the p for the financing of the aforesaid maximum estima d cost is by the issuance of$248,000 bonds ► said Town, hereby authorized to be issued th- efor pursuant to the provisions of the Local Finance La Section 3. It is hereby determined that the period of probabl- usefulness of the aforesaid specific object or purpose is five years, pursuant to subdivision 64 (4, a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will not exceed five years. ) ; TOWN OF MAMARONECK 2017,2018 &2019 CAPITAL PROJECTS TO BE FUNDED WITH 2019 BANS OR SERIAL BONDS (TOWN & FIRE DISTRICT) de SOURCE OF FUNDING TOWN PROCEEDS FEDERAL BONDS BUDGET PROJ. PROJECT PROJECT INTERFUND OF & TO BE ISSUED P.P.U. OPERATING # DESCRIPTION BUDGET TRANSFERS OBLIGATIONS STATE AID OTHER TOTALS IN YEARS FUND TOWN ' 2019-04 ROADS.SIDEWALKS&CURBS $ 568.000.00 S 85,000.00 $ 483,000.00 $ - $ - $ 568.000.00 $ 483,000.00 15 HIGHWAY 2019-06 HIGHWAY VEHICLES&EQUIP $ 424.000.00 $ - 5 424,000.00 $ - $ - $ 424,000.00 $ 424,000.00 15 HIGHWAY 2019-62 WAVERLY AVE BRIDGE IMP $ 1.999,200.00 S - • $ 124.200.00 5 1,750.000.00 S 125.000.00 $ 1,999.200.00 $ 124,200.00 20 GENERAL TOWNWIDE 2019-63 HILLSIDE AVE BRIDGE IMP 5 207,000.00 S - S 207,000.00 $ - S - $ 207,000.00 $ 207,000.00 20 GENERAL TOWNWIDE 2019-64 SIDEWALK EXTENSION $ 186,300.00 ,5 - S 186.300.00 5 - S - $ 186.300.00 $ 186,300.00 10 HIGHWAY (E.Hickory Grove Drive) 2018-61 TRAFFIC SIGNAL&ROAD IMPROVEMENTS $ 1,116.000.00 5 - 5 866.000.00 $ - S 250.000.00 S 1,116,000.00 $ 866,000.00 15 PART TOWN??? (Madison&New Jefferson) 2019-24 ICE RINK IMPROVEMENTS $ 308.000.00 $ 75.000.00 S 233.000.00 $ - $ - $ 308,000.00 $ 233,000.00 5 GENERAL TOWNWIDE (PHASE 1-Design Rink locker room&showers) 2019-66 COMPREHENSIVE PLAN $ 248.000.00 $ - 5 248.000.00 S - $ - , $ 248,000.00 $ 248,000.00 5 GENERAL TOWNWIDE 1346-12 NEW KENILWORTH WATER STORAGE TANK $ 798,500.00 $ - $ 798.500.00 $ • 5 - $ 798,500.00 $ 798,500.00 40 WATER 1348-12 WATER INFRASTRUCTURE(2018 PAVING) $ 129.000.00 S - $ 129,000.00 S 129.000.00 $ 129,000.00 40 WATER 1352-12 RYE LAKE U.V.FACILITY $ 1,586,000.00 S - S 1,586.000.00 S - S - S 1.586.000.00 $ 1,586,000.00 40 WATER 2019-19 COMPUTER SOFTWARE S 227.400.00 $ 101,000.00 S 126.400.00 S - S - S 227,400.00 $ 126,400.00 5 GEN&PART TOWN TOTALS: S 7.797.400.00 S 261.000.00 S 5.411,400.00 $ 1,750.000.00 $ 375.000.00 S 7.797.400.00 $ 5,411,400.00 I e/ev d orrick January 29, 2019 Orrick,Herrington&Sutcliffe LLP 51 West 52nd Street New York,NY 10019-6142 +1 212-506-5000 Douglas E. Goodfriend VIA E-MAIL(asiligato@townofmamaroneck.org) E dgoodfriend@orrick.com Mr. AnthonySiligato +1 212 506 5211 y F g F +1 212 506 5281 Town Comptroller Town of Mamaroneck 740 West Boston Post Road Mamaroneck,New York 10543 Re: Town of Mamaroneck,Westchester County,New York Traffic Signal and Road Improvements- $866,000 Bonds Orrick File: 43235-2-63 Dear Tony: Enclosed please fmd a draft form of bond resolution in relation to the above, which is just the local share without authorizing borrowing in anticipation of grant portion. As you know, because the bond resolution authorizes bonds having a maturity in excess of five years, the resolution must be adopted subject to permissive referendum. This requires that you follow the following posting and publication procedures: a) The enclosed Notice of Adoption must be published in the official newspapers of the Town designated for this purpose in the bond resolution within ten days of the adoption of such resolution; and b) Such Notice of Adoption (including the bond resolution) must be posted on the official signboard of the Town within such 10-day period. If adopted in the present form, in due course,please furnish us with the following: 1) A certified copy of the enclosed bond resolution, showing the vote taken thereon. 2) Original printer's affidavit of publication of the Notice of Adoption of such resolution. 3) Original Town Clerk's Certification of Posting of such Notice. For your convenience,we are enclosing herewith a form for such certification. When returning the same to us, please make sure there is attached thereto, as recited therein, a true, correct and complete copy of the Notice of Adoption as was actually posted. With best wishes. Very truly yours, Douglas E. Goodfriend DEG/zmt Enclosures 4140-8469-8906.01 4140-8469-8906.01 43235-2-63 BOND RESOLUTION (Permissive Referendum) At a regular meeting of the Town Board of the Town of Mamaroneck, Westchester County, New York, held at the Town Hall, in Mamaroneck, New York, in said Town, on the 20th day of February, 2019 at o'clock .M., Prevailing Time. The meeting was called to order by , and upon roll being called, the following were PRESENT: ABSENT: The following resolution was offered by Councilman , who moved its adoption, seconded by Councilman ,to-wit: BOND RESOLUTION DATED FEBRUARY 20, 2019. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, PURCHASE AND INSTALLATION OF TRAFFIC SIGNALS AND RELATED ROAD IMPROVEMENTS AT MADISON AVENUE AND NEW JEFFERSON STREET, IN AND FOR THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $1,116,000 AND AUTHORIZING THE ISSUANCE OF $866,000 SERIAL BONDS OF SAID TOWN TO PAY PART OF THE COST THEREOF. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant adverse impact on the environment; NOW, THEREFORE, WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The purchase and installation of traffic signals and related road improvements at Madison Avenue and New Jefferson Street, in and for the Town of Mamaroneck, Westchester County, New York, including incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of$1,116,000. Section 2. The plan for the financing of the aforesaid maximum estimated cost is as follows: a) by the issuance of$866,000 serial bonds of said Town, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law; and b) by the expenditure of$250,000 other monies hereby appropriated therefor. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is fifteen years, pursuant to subdivision 91, based upon subdivisions 20(c) and 72(2nd) of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, -2- appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money,or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication,or 3) Such obligations are authorized in violation of the provisions of the Constitution. -3- Section 9. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Town for such purpose, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM. The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: VOTING VOTING VOTING VOTING VOTING VOTING VOTING The resolution was thereupon declared duly adopted. * * * * * * -4- CERTIFICATION STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER ) I, the undersigned Clerk of the Town of Mamaroneck in the County of Westchester, New York(the"Issuer"), DO HEREBY CERTIFY: 1. That a meeting of the Issuer was duly called, held and conducted on the 20th day of February, 2019. 2. That such meeting was a special regular (circle one) meeting. 3. That attached hereto is a proceeding of the Issuer which was duly adopted at such meeting by the Board of the Issuer. 4. That such attachment constitutes a true and correct copy of the entirety of such proceeding as so adopted by said Board. 5. That all members of the Board of the Issuer had due notice of said meeting. 6. That said meeting was open to the general public in accordance with Section 103 of the Public Officers Law, commonly referred to as the"Open Meetings Law". 7. That notice of said meeting (the meeting at which the proceeding was adopted) was caused to be given PRIOR THERETO in the following manner: PUBLICATION (here insert newspaper(s)and date(s)of publication-should be a date or dates falling prior to the date set forth above in item 1) POSTING(here insert place(s)and date(s)of posting-should be a date or dates falling prior to the date set forth above in item 1) IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Issuer this day of February, 2019. Town Clerk (CORPORATE SEAL) NOTICE OF ADOPTION OF RESOLUTION NOTICE IS HEREBY GIVEN that the Town Board of the Town of Mamaroneck, Westchester County, New York, at a meeting held on the 20th day of February, 2019, duly adopted a resolution, which is published herewith subject to a permissive referendum. Dated: Mamaroneck,New York, February , 2019. Town Clerk BOND RESOLUTION DATED FEBRUARY 20, 2019. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, PURCHASE AND INSTALLATION OF TRAFFIC SIGNALS AND RELATED ROAD IMPROVEMENTS AT MADISON AVENUE AND NEW JEFFERSON STREET, IN AND FOR THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $1,116,000 AND AUTHORIZING THE ISSUANCE OF $866,000 SERIAL BONDS OF SAID TOWN TO PAY PART OF THE COST THEREOF. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act,which regulations state that Type II Actions will not have a significant adverse impact on the environment;NOW, THEREFORE, WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The purchase and installation of traffic signals and related road improvements at Madison Avenue and New Jefferson Street, in and for the Town of Mamaroneck, Westchester County, New York, including incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of$1,116,000. Section 2. The plan for the financing of the aforesaid maximum estimated cost is as follows: a) by the issuance of$866,000 serial bonds of said Town, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law; and b) by the expenditure of$250,000 other monies hereby appropriated therefor. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is fifteen years, pursuant to subdivision 91, based upon subdivisions 20(c) and 72(2nd) of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said -2- Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. -3- Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money,or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Town for such purpose, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM. -4- CERTIFICATION OF POSTING STATE OF NEW YORK ) )ss.: COUNTY OF WESTCHESTER ) I, the undersigned Clerk of the Town of Mamaroneck, Westchester County, New York, DO HEREBY CERTIFY: That on the day of February, 2019, I caused to be posted on the official signboard maintained by me pursuant to subdivision 6 of Section 30 of the Town Law, a Notice of Adoption of a bond resolution adopted by the Town Board of said Town on the 20`" day of February, 2019. A true and correct copy of such Notice of Adoption is attached hereto. Town Clerk Sworn to before me this day of February, 2019. Notary Public 0 Orrick January 29, 201 8 Orrick,Herrington&Sutcliffe LLP 51 West 52nd Street New York,NY 10019-6142 +1 212-506-5000 Douglas E. Goodfriend VIA E-MAIL (asiligato@townofmamaroneck.org) E dgoodfriend®orrick.com D +1 212 506 5211 Mr. Anthony Siligato F +1 212 506 5281 Town Comptroller Town of Mamaroneck 740 West Boston Post Road Mamaroneck,New York 10543 Re: Town of Mamaroneck,Westchester County,New York Road Reconstruction- $483,000 Bonds Orrick File: 43235-2-63 Dear Tony: Enclosed please find a draft form of bond resolution in relation to the above. As you know, because the bond resolution authorizes bonds having a maturity in excess of five years, the resolution must be adopted subject to permissive referendum. This requires that you follow the following posting and publication procedures: a) The enclosed Notice of Adoption must be published in the official newspapers of the Town designated for this purpose in the bond resolution within ten days of the adoption of such resolution; and b) Such Notice of Adoption (including the bond resolution) must be posted on the official signboard of the Town within such 10-day period. If adopted in the present form, in due course,please furnish us with the following: 1) A certified copy of the enclosed bond resolution, showing the vote taken thereon. 2) Original printer's affidavit of publication of the Notice of Adoption of such resolution. 3) Original Town Clerk's Certification of Posting of such Notice. For your convenience,we are enclosing herewith a form for such certification. When returning the same to us, please make sure there is attached thereto, as recited therein, a true, correct and complete copy of the Notice of Adoption as was actually posted. With best wishes. Very truly yours, Nucitevt Douglas E. Goodfriend DEG/zmt Enclosures 4134-0334-3372.01 4134-0334-3372.01 43235-2-63 BOND RESOLUTION (Permissive Referendum) At a regular meeting of the Town Board of the Town of Mamaroneck, Westchester County,New York, held at the Town Hall, in Mamaroneck,New York, in said Town, on the 20th day of February, 2019 at o'clock .M.,Prevailing Time. The meeting was called to order by , and upon roll being called,the following were PRESENT: ABSENT: The following resolution was offered by Councilman , who moved its adoption, seconded by Councilman , to-wit: BOND RESOLUTION DATED FEBRUARY 20,2019. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE COST OF THE RECONSTRUCTION OF VARIOUS ROADS THROUGHOUT AND IN AND FOR THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $568,000 AND AUTHORIZING THE ISSUANCE OF $483,000 SERIAL BONDS OF SAID TOWN TO PAY PART OF THE COST THEREOF. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have any significant adverse impact on the environment; and WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The reconstruction of various roads throughout and in and for the Town of Mamaroneck, Westchester County, New York, including drainage, sidewalks, curbs, gutters, landscaping, grading or improving rights-of-way, as well as other incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of $568,000. Section 2. The plan for the financing of the aforesaid maximum estimated cost is as follows: a) by the issuance of$483,000 serial bonds of said Town, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law; and b) by the expenditure of$85,000 current funds hereby appropriated therefor. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is fifteen years, pursuant to subdivision 20(c) of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures -2- shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money,or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication,or 3) Such obligations are authorized in violation of the provisions of the Constitution. -3- Section 9. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Town for such purpose,together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM. The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: VOTING VOTING VOTING VOTING VOTING VOTING VOTING The resolution was thereupon declared duly adopted. * * * * * * -4- CERTIFICATION STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER ) I, the undersigned Clerk of the Town of Mamaroneck in the County of Westchester, New York(the"Issuer"), DO HEREBY CERTIFY: 1. That a meeting of the Issuer was duly called, held and conducted on the 20th day of February, 2019. 2. That such meeting was a special regular (circle one) meeting. 3. That attached hereto is a proceeding of the Issuer which was duly adopted at such meeting by the Board of the Issuer. 4. That such attachment constitutes a true and correct copy of the entirety of such proceeding as so adopted by said Board. 5. That all members of the Board of the Issuer had due notice of said meeting. 6. That said meeting was open to the general public in accordance with Section 103 of the Public Officers Law, commonly referred to as the"Open Meetings Law". 7. That notice of said meeting (the meeting at which the proceeding was adopted) was caused to be given PRIOR THERETO in the following manner: PUBLICATION(here insert newspaper(s)and date(s)of publication-should be a date or dates falling prior to the date set forth above in item 1) POSTING(here insert place(s)and date(s)of posting-should be a date or dates falling prior to the date set forth above in item 1) IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Issuer this day of February, 2019. Town Clerk (CORPORATE SEAL) NOTICE OF ADOPTION OF RESOLUTION NOTICE IS HEREBY GIVEN that the Town Board of the Town of Mamaroneck, Westchester County, New York, at a meeting held on the 20`1' day of February, 2019, duly adopted a resolution, which is published herewith subject to a permissive referendum. Dated: Mamaroneck,New York, February , 2019. Town Clerk BOND RESOLUTION DATED FEBRUARY 20, 2019. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE COST OF THE RECONSTRUCTION OF VARIOUS ROADS THROUGHOUT AND IN AND FOR THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $568,000 AND AUTHORIZING THE ISSUANCE OF $483,000 SERIAL BONDS OF SAID TOWN TO PAY PART OF THE COST THEREOF. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant adverse impact on the environment; and WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The reconstruction of various roads throughout and in and for the Town of Mamaroneck, Westchester County, New York, including drainage, sidewalks, curbs, gutters, landscaping, grading or improving rights-of-way, as well as other incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of $568,000. Section 2. The plan for the financing of the aforesaid maximum estimated cost is as follows: a) by the issuance of$483,000 serial bonds of said Town, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law; and b) by the expenditure of$85,000 current funds hereby appropriated therefor. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is fifteen years, pursuant to subdivision 20(c) of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said -2- Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. -3- Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication,or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Town for such purpose, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM. -4- CERTIFICATION OF POSTING STATE OF NEW YORK ) )ss.: COUNTY OF WESTCHESTER ) I, the undersigned Clerk of the Town of Mamaroneck, Westchester County, New York, DO HEREBY CERTIFY: That on the day of February, 2019, I caused to be posted on the official signboard maintained by me pursuant to subdivision 6 of Section 30 of the Town Law, a Notice of Adoption of a bond resolution adopted by the Town Board of said Town on the 20th day of February, 2019. A true and correct copy of such Notice of Adoption is attached hereto. Town Clerk Sworn to before me this day of February, 2019. Notary Public Orrick January 29, 201 8 Orrick,Herrington&Sutcliffe LLP 51 West 52nd Street New York,NY 10019-6142 «1 212-506-5000 Douglas E. Goodfriend VIA E-MAIL(asiligato@townofmamaroneck.org) E dgoodfriend@orrick.com Mr. AnthonySiligato +1 212 506 5211 Y F g F +1 212 506 5281 Town Comptroller Town of Mamaroneck 740 West Boston Post Road Mamaroneck,New York 10543 Re: Town of Mamaroneck,Westchester County,New York Reconstruction of Certain Bridges- $331,200 Bonds Orrick File: 43235-2-63 Dear Tony: Enclosed please find a draft form of bond resolution in relation to the above. As you know, because the bond resolution authorizes bonds having a maturity in excess of five years, the resolution must be adopted subject to permissive referendum. This requires that you follow the following posting and publication procedures: a) The enclosed Notice of Adoption must be published in the official newspapers of the Town designated for this purpose in the bond resolution within ten days of the adoption of such resolution; and b) Such Notice of Adoption (including the bond resolution) must be posted on the official signboard of the Town within such 10-day period. If adopted in the present form,in due course,please furnish us with the following: 1) A certified copy of the enclosed bond resolution, showing the vote taken thereon. 2) Original printer's affidavit of publication of the Notice of Adoption of such resolution. 3) Original Town Clerk's Certification of Posting of such Notice. For your convenience,we are enclosing herewith a form for such certification. When returning the same to us, please make sure there is attached thereto, as recited therein, a true, correct and complete copy of the Notice of Adoption as was actually posted. With best wishes. Very truly yours, Da444 Douglas E. Goodfriend DEG/zmt Enclosures 4151-3969-7434.01 4151-3969-7434.01 43235-2-63 BOND RESOLUTION (Permissive Referendum) At a regular meeting of the Town Board of the Town of Mamaroneck, Westchester County, New York, held at the Town Hall, in Mamaroneck,New York, in said Town, on the 20th day of February, 2019 at o'clock .M., Prevailing Time. The meeting was called to order by , and upon roll being called, the following were PRESENT: ABSENT: The following resolution was offered by Councilman , who moved its adoption, seconded by Councilman , to-wit: BOND RESOLUTION DATED FEBRUARY 20, 2019. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE COST OF THE RECONSTRUCTION OF CERTAIN BRIDGES, IN AND FOR THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $2,206,200 AND AUTHORIZING THE ISSUANCE OF $331,200 SERIAL BONDS OF SAID TOWN TO PAY PART OF THE COST THEREOF. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have any significant adverse impact on the environment; and WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The reconstruction of certain bridges and in and for the Town of Mamaroneck, Westchester County, New York, including incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of$2,206,200. Section 2. The plan for the financing of the aforesaid maximum estimated cost is as follows: a) by the issuance of$331,200 serial bonds of said Town, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law; and b) by the expenditure of $1,750,000 Federal/State grants-in-aid monies hereby appropriated therefor; and c) by the expenditure of$125,000 current funds hereby appropriated therefor. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is twenty years, pursuant to subdivision 10 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures -2- shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. -3- Section 9. Upon this resolution taking effect,the same shall be published in summary form in the official newspaper of said Town for such purpose, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM. The question of the adoption of the foregoing resolution was duly put to a vote on roll call,which resulted as follows: VOTING VOTING VOTING VOTING VOTING VOTING VOTING The resolution was thereupon declared duly adopted. * * * * * * -4- CERTIFICATION STATE OF NEW YORK ) )ss.: COUNTY OF WESTCHESTER ) I, the undersigned Clerk of the Town of Mamaroneck in the County of Westchester, New York(the"Issuer"), DO HEREBY CERTIFY: 1. That a meeting of the Issuer was duly called, held and conducted on the 20th day of February, 2019. 2. That such meeting was a special regular (circle one) meeting. 3. That attached hereto is a proceeding of the Issuer which was duly adopted at such meeting by the Board of the Issuer. 4. That such attachment constitutes a true and correct copy of the entirety of such proceeding as so adopted by said Board. 5. That all members of the Board of the Issuer had due notice of said meeting. 6. That said meeting was open to the general public in accordance with Section 103 of the Public Officers Law, commonly referred to as the"Open Meetings Law". 7. That notice of said meeting (the meeting at which the proceeding was adopted) was caused to be given PRIOR THERETO in the following manner: PUBLICATION(here insert newspaper(s)and date(s)of publication-should be a date or dates falling prior to the date set forth above in item 1) POSTING(here insert place(s)and date(s)of posting-should be a date or dates falling prior to the date set forth above in item 1) N WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Issuer this day of February, 2019. Town Clerk (CORPORATE SEAL) NOTICE OF ADOPTION OF RESOLUTION NOTICE IS HEREBY GIVEN that the Town Board of the Town of Mamaroneck, Westchester County, New York, at a meeting held on the 20th day of February, 2019, duly adopted a resolution, which is published herewith subject to a permissive referendum. Dated: Mamaroneck,New York, February , 2019. Town Clerk BOND RESOLUTION DATED FEBRUARY 20,2019. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE COST OF THE RECONSTRUCTION OF CERTAIN BRIDGES, IN AND FOR THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $2,206,200 AND AUTHORIZING THE ISSUANCE OF $331,200 SERIAL BONDS OF SAID TOWN TO PAY PART OF THE COST THEREOF. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have any significant adverse impact on the environment; and WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The reconstruction of certain bridges and in and for the Town of Mamaroneck, Westchester County, New York, including incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of$2,206,200. Section 2. The plan for the financing of the aforesaid maximum estimated cost is as follows: a) by the issuance of$331,200 serial bonds of said Town, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law; and b) by the expenditure of $1,750,000 Federal/State grants-in-aid monies hereby appropriated therefor; and c) by the expenditure of$125,000 current funds hereby appropriated therefor. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is twenty years, pursuant to subdivision 10 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said -2- Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law,the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. -3- Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money,or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Town for such purpose,together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM. -4- CERTIFICATION OF POSTING STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER ) I, the undersigned Clerk of the Town of Mamaroneck, Westchester County, New York, DO HEREBY CERTIFY: That on the day of February, 2019, I caused to be posted on the official signboard maintained by me pursuant to subdivision 6 of Section 30 of the Town Law, a Notice of Adoption of a bond resolution adopted by the Town Board of said Town on the 20th day of February, 2019. A true and correct copy of such Notice of Adoption is attached hereto. Town Clerk Sworn to before me this day of February, 2019. Notary Public 0 orrick January 29, 2019 Orrick,Herrington&Sutcliffe LLP 51 West 52nd Street New York,NY 10019-6142 +1 212-506-5000 Douglas E. Goodfriend VIA E-MAIL (asiligato@townofmamaroneck.org) E dgoodfriend@orrick.com D +1 212 506 5211 Mr. Anthony Siligato F +1 212 506 5281 Town Comptroller Town of Mamaroneck 740 West Boston Post Road Mamaroneck,New York 10543 Re: Town of Mamaroneck,Westchester County,New York Reconstruction of East Hickory Grove Drive Sidewalks- $186,300 Bonds Orrick File: 43235-2-63 Dear Tony: Enclosed please find a draft form of bond resolution in relation to the above, which is just the local share without authorizing borrowing in anticipation of grant portion. As you know, because the bond resolution authorizes bonds having a maturity in excess of five years, the resolution must be adopted subject to permissive referendum. This requires that you follow the following posting and publication procedures: a) The enclosed Notice of Adoption must be published in the official newspapers of the Town designated for this purpose in the bond resolution within ten days of the adoption of such resolution; and b) Such Notice of Adoption (including the bond resolution) must be posted on the official signboard of the Town within such 10-day period. If adopted in the present form, in due course,please furnish us with the following: 1) A certified copy of the enclosed bond resolution, showing the vote taken thereon. 2) Original printer's affidavit of publication of the Notice of Adoption of such resolution. 3) Original Town Clerk's Certification of Posting of such Notice. For your convenience,we are enclosing herewith a form for such certification. When returning the same to us, please make sure there is attached thereto, as recited therein, a true, correct and complete copy of the Notice of Adoption as was actually posted. With best wishes. Very truly yours, D414/44 Douglas E. Goodfriend DEG/zmt Enclosures 4162-2737-6908.01 4162-2737-6908.01 43235-2-63 BOND RESOLUTION (Permissive Referendum) At a regular meeting of the Town Board of the Town of Mamaroneck, Westchester County, New York, held at the Town Hall, in Mamaroneck, New York, in said Town, on the 20th day of February, 2019 at o'clock .M., Prevailing Time. The meeting was called to order by , and upon roll being called, the following were PRESENT: ABSENT: The following resolution was offered by Councilman , who moved its adoption, seconded by Councilman , to-wit: BOND RESOLUTION DATED FEBRUARY 20, 2019. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE RECONSTRUCTION OF EAST HICKORY GROVE DRIVE SIDEWALKS, IN AND FOR THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $186,300 AND AUTHORIZING THE ISSUANCE OF $186,300 SERIAL BONDS OF SAID TOWN TO PAY THE COST THEREOF. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant adverse impact on the environment;NOW, THEREFORE, WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The reconstruction of sidewalks on East Hickory Grove Drive, in and for the Town of Mamaroneck, Westchester County, New York, including incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of $186,300. Section 2. The plan for the financing of the aforesaid maximum estimated cost is by the issuance of$186,300 bonds of said Town, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is ten years, pursuant to subdivision 24 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile -2- signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money,or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Town for such purpose, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. -3- Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM. The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: VOTING VOTING VOTING VOTING VOTING VOTING VOTING The resolution was thereupon declared duly adopted. * * * * * * -4- CERTIFICATION STATE OF NEW YORK ) )ss.: COUNTY OF WESTCHESTER ) I, the undersigned Clerk of the Town of Mamaroneck in the County of Westchester, New York(the"Issuer"), DO HEREBY CERTIFY: 1. That a meeting of the Issuer was duly called, held and conducted on the 20th day of February, 2019. 2. That such meeting was a special regular (circle one) meeting. 3. That attached hereto is a proceeding of the Issuer which was duly adopted at such meeting by the Board of the Issuer. 4. That such attachment constitutes a true and correct copy of the entirety of such proceeding as so adopted by said Board. 5. That all members of the Board of the Issuer had due notice of said meeting. 6. That said meeting was open to the general public in accordance with Section 103 of the Public Officers Law, commonly referred to as the"Open Meetings Law". 7. That notice of said meeting (the meeting at which the proceeding was adopted) was caused to be given PRIOR THERETO in the following manner: PUBLICATION(here insert newspaper(s)and date(s)of publication-should be a date or dates falling prior to the date set forth above in item 1) POSTING(here insert place(s)and date(s)of posting-should be a date or dates falling prior to the date set forth above in item 1) IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Issuer this day of February, 2019. Town Clerk (CORPORATE SEAL) • NOTICE OF ADOPTION OF RESOLUTION NOTICE IS HEREBY GIVEN that the Town Board of the Town of Mamaroneck, Westchester County, New York, at a meeting held on the 20th day of February, 2019, duly adopted a resolution, which is published herewith subject to a permissive referendum. Dated: Mamaroneck,New York, February , 2019. Town Clerk BOND RESOLUTION DATED FEBRUARY 20, 2019. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE RECONSTRUCTION OF EAST HICKORY GROVE DRIVE SIDEWALKS, IN AND FOR THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $186,300 AND AUTHORIZING THE ISSUANCE OF $186,300 SERIAL BONDS OF SAID TOWN TO PAY THE COST THEREOF. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act,which regulations state that Type II Actions will not have a significant adverse impact on the environment;NOW,THEREFORE, WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The reconstruction of sidewalks on East Hickory Grove Drive, in and for the Town of Mamaroneck, Westchester County, New York, including incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of $186,300. Section 2. The plan for the financing of the aforesaid maximum estimated cost is by the issuance of$186,300 bonds of said Town,hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is ten years, pursuant to subdivision 24 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the -2- bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. -3- Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money,or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication,or 3) Such obligations are authorized in violation of the provisions of the Constitution. ' Section 9. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Town for such purpose,together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM. -4- CERTIFICATION OF POSTING STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER ) I, the undersigned Clerk of the Town of Mamaroneck, Westchester County, New York, DO HEREBY CERTIFY: That on the day of February, 2019, I caused to be posted on the official signboard maintained by me pursuant to subdivision 6 of Section 30 of the Town Law, a Notice of Adoption of a bond resolution adopted by the Town Board of said Town on the 20th day of February, 2019. A true and correct copy of such Notice of Adoption is attached hereto. Town Clerk Sworn to before me this day of February, 2019. Notary Public orrick January 29,2019 Orrick,Herrington&Sutcliffe LIP 51 West 52nd Street New York,NY 10019-6142 *1 212-506-5000 Orrick.com Douglas E.Goodfriend VIA E-MAIL (asiligato@townofmamaroneck.org) E dgoodfriend@orrick.com Mr. AnthonySiligato D +1 212 506 5211 Y g F +1 212 506 5281 Town Comptroller Town of Mamaroneck 740 West Boston Post Road Mamaroneck,New York 10543 Re: Town of Mamaroneck,Westchester County,New York Computer Software- $126,400 Bonds Orrick File: 43235-2-63 Dear Tony: In accordance with your recent request, enclosed please fmd a form of bond resolution to be adopted at the Town's regular meeting, if acceptable, by an affirmative vote of two-thirds of the voting strength of the Board. It has a 5 year maximum maturity and is thus effective immediately. Enclosed you will also fmd a summary form for the Legal Notice of estoppel. As soon as possible after the adoption of the bond resolution, please see that this entire summary Legal Notice of estoppel is published once in the official newspaper of the Town. Please note that posting of the Notice is NOT required. In due course,please furnish us with the following: 1) An ORIGINALLY certified copy of the bond resolution, showing the vote taken thereon. 2) An ORIGINAL affidavit of publication of the summary Legal Notice of estoppel from the official newspaper. With best wishes. Very truly yours, Douglas E. Goodfriend DEG/zmt Enclosures 4165-5357-1098.01 7 4165-5357-1098.01 43235-2-63 BOND RESOLUTION (Effective Immediately) At a regular meeting of the Town Board of the Town of Mamaroneck, Westchester County, New York, held at the Town Center, in Mamaroneck, New York, in said Town, on the 20th day of February, 2019 at o'clock .M., Prevailing Time. The meeting was called to order by , and upon roll being called, the following were PRESENT: ABSENT: The following resolution was offered by Councilman , who moved its adoption, seconded by Councilman , to-wit: 4 BOND RESOLUTION DATED FEBRUARY 20, 2019. A RESOLUTION AUTHORIZING THE ISSUANCE OF $126,400 BONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, TO PAY PART OF COST OF THE PURCHASE AND INSTALLATION OF COMPUTER SOFTWARE FOR VARIOUS DEPARTMENTS, IN AND FOR SAID TOWN. WHEREAS, all conditions precedent to the financing of the object or purpose hereinafter described, including compliance with the provisions of the State Environmental Quality Review Act,have been performed; and WHEREAS, it is now desired to authorize the financing thereof; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The purchase and installation of computer software for various departments, in and for said Town, including incidental expenses, is hereby authorized at a maximum estimated cost of$227,400. Section 2. The plan for the financing of the aforesaid maximum estimated cost is as follows: a) by the issuance of$126,400 serial bonds of said Town, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law; and b) by the expenditure of$101,000 other monies hereby appropriated therefor. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is five years, pursuant to subdivision 104 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will not exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity -2- clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money,or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication,or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. This resolution, which takes effect immediately, shall be published in summary form in the official newspaper of said Town for such purpose, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. -3- i The question of the adoption of the foregoing resolution was duly put to a vote on roll call,which resulted as follows: VOTING VOTING VOTING VOTING VOTING VOTING VOTING The resolution was thereupon declared duly adopted. * * * * * * -4- CERTIFICATION STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER ) I, the undersigned Clerk of the Town of Mamaroneck in the County of Westchester, New York(the "Issuer"), DO HEREBY CERTIFY: 1. That a meeting of the Issuer was duly called, held and conducted on the 20th day of February. 2. That such meeting was a special regular (circle one) meeting. 3. That attached hereto is a proceeding of the Issuer which was duly adopted at such meeting by the Board of the Issuer. 4. That such attachment constitutes a true and correct copy of the entirety of such proceeding as so adopted by said Board. 5. That all members of the Board of the Issuer had due notice of said meeting. 6. That said meeting was open to the general public in accordance with Section 103 of the Public Officers Law, commonly referred to as the "Open Meetings Law". 7. That notice of said meeting (the meeting at which the proceeding was adopted) was caused to be given PRIOR THERETO in the following manner: PUBLICATION(here insert newspaper(s)and date(s)of publication-should be a date or dates falling prior to the date set forth above in item 1) POSTING(here insert place(s)and date(s)of posting-should be a date or dates falling prior to the date set forth above in item 1) IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Issuer this day of February,2019. Town Clerk (CORPORATE SEAL) LEGAL NOTICE OF ESTOPPEL The bond resolution, a summary of which is published herewith, has been adopted on February 20, 2019, and the validity of the obligations authorized by such resolution may be hereafter contested only if such obligations were authorized for an object or purpose for which the Town of Mamaroneck, Westchester County, New York, is not authorized to expend money, or if the provisions of law which should have been complied with as of the date of publication of this notice were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of publication of this notice, or such obligations were authorized in violation of the provisions of the Constitution. A complete copy of the resolution summarized herewith is available for public inspection during regular business hours at the Office of the Town Clerk for a period of twenty days from the date of publication of this Notice. Dated: Mamaroneck,New York, February ,2019. Town Clerk BOND RESOLUTION DATED FEBRUARY 20,2019. A RESOLUTION AUTHORIZING THE ISSUANCE OF $126,400 BONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, TO PAY PART OF COST OF THE PURCHASE AND INSTALLATION OF COMPUTER SOFTWARE FOR VARIOUS DEPARTMENTS, IN AND FOR SAID TOWN. Class of objects or purposes: Purchase/installation of computer software for various departments Period of probable usefulness: 5 years Maximum estimated cost: $227,400 Amount of obligations to be issued: $126,400 serial bonds Other monies: $101,000 current funds SEQRA status: Type II Action c.„ orrick January 29,2019 Orrick,Herrington&Sutcliffe LLP 51 West 52nd Street New York,NY 10019-6142 +1 212-506-5000 Orrick coir, Douglas E.Goodfriend VIA E-MAIL (asiligato@townofmamaroneck.org) E dgoodfriend@orrick.com Mr. AnthonySiligato +1 212 506 5211 Y F g F +1 212 506 5281 Town Comptroller Town of Mamaroneck 740 West Boston Post Road Mamaroneck,New York 10543 Re: Town of Mamaroneck,Westchester County,New York Purchase of Highway Department Vehicles and Equipment- $424,000 Bonds. Orrick File: 43235-2-63 Dear Tony: Enclosed please find a draft form of bond resolution in relation to the above. As you know, because the bond resolution authorizes bonds having a maturity in excess of five years, the resolution must be adopted subject to permissive referendum. This requires that you follow the following posting and publication procedures: a) The enclosed Notice of Adoption must be published in the official newspapers of the Town designated for this purpose in the bond resolution within ten days of the adoption of such resolution; and b) Such Notice of Adoption (including the bond resolution) must be posted on the official signboard of the Town within such 10-day period. If adopted in the present form, in due course,please furnish us with the following: 1) A certified copy of the enclosed bond resolution, showing the vote taken thereon. 2) Original printer's affidavit of publication of the Notice of Adoption of such resolution. 3) Original Town Clerk's Certification of Posting of such Notice. For your convenience, we are enclosing herewith a form for such certification. When returning the same to us, please make sure there is attached thereto, as recited therein, a true, correct and complete copy of the Notice of Adoption as was actually posted. With best wishes. Very truly yours, D041144. Douglas E. Goodfriend DEG/zmt Enclosures 4126-4987-5980.03 •. v 4126-4987-5980.03 43235-2-63 BOND RESOLUTION (Permissive Referendum) At a regular meeting of the Town Board of the Town of Mamaroneck, Westchester County,New York,held at the Town Hall, in Mamaroneck,New York, in said Town, on the 20th day of February, 2019 at o'clock .M.,Prevailing Time. The meeting was called to order by , and upon roll being called,the following were PRESENT: ABSENT: The following resolution was offered by Councilman , who moved its adoption, seconded by Councilman , to-wit: BOND RESOLUTION DATED FEBRUARY 20, 2019. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE ISSUANCE OF $424,000 BONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, TO PAY THE COST OF THE PURCHASE OF VEHICLES AND EQUIPMENT FOR THE HIGHWAY DEPARTMENT, FOR SAID TOWN. WHEREAS, acquisition of the capital items hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant adverse effect on the environment; and WHEREAS, it is now desired to authorize the financing of such capital items; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The purchase of vehicles and equipment for the Highway Department, each item of which is $30,000 or more, a class of objects or purposes, in and for the Town of Mamaroneck, Westchester County,New York, is hereby authorized at a maximum estimated cost of$424,000, including incidental equipment and expenses in connection therewith. Section 2. It is hereby determined that the plan for the financing of said class of objects or purposes is by the issuance of the $424,000 of bonds of the Town hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is fifteen years pursuant to subdivision 28 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile -2- signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money,or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication,or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Town for such purpose, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. -3- J, Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM. The question of the adoption of the foregoing resolution was duly put to a vote on roll call,which resulted as follows: VOTING VOTING VOTING VOTING VOTING VOTING VOTING The resolution was thereupon declared duly adopted. * * * * * * -4- • CERTIFICATION STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER ) I, the undersigned Clerk of the Town of Mamaroneck in the County of Westchester, New York(the "Issuer"), DO HEREBY CERTIFY: 1. That a meeting of the Issuer was duly called, held and conducted on the 20th day of February, 2019. 2. That such meeting was a special regular (circle one) meeting. 3. That attached hereto is a proceeding of the Issuer which was duly adopted at such meeting by the Board of the Issuer. 4. That such attachment constitutes a true and correct copy of the entirety of such proceeding as so adopted by said Board. 5. That all members of the Board of the Issuer had due notice of said meeting. 6. That said meeting was open to the general public in accordance with Section 103 of the Public Officers Law, commonly referred to as the "Open Meetings Law". 7. That notice of said meeting (the meeting at which the proceeding was adopted) was caused to be given PRIOR THERETQ in the following manner: PUBLICATION(here insert newspaper(s)and date(s)of publication-should be a date or dates falling prior to the date set forth above in item 1) POSTING(here insert place(s)and date(s)of posting-should be a date or dates falling prior to the date set forth above in item 1) IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Issuer this day of February, 2019. Town Clerk (CORPORATE SEAL) NOTICE OF ADOPTION OF RESOLUTION NOTICE IS HEREBY GIVEN that the Town Board of the Town of Mamaroneck, Westchester County, New York, at a meeting held on the 20th day of February, duly adopted a resolution,which is published herewith subject to a permissive referendum. Dated: Mamaroneck,New York, February ,2019. Town Clerk BOND RESOLUTION DATED FEBRUARY 20, 2019. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE ISSUANCE OF $424,000 BONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, TO PAY THE COST OF THE PURCHASE OF VEHICLES AND EQUIPMENT FOR THE HIGHWAY DEPARTMENT, FOR SAID TOWN. WHEREAS, acquisition of the capital items hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant adverse effect on the environment; and WHEREAS, it is now desired to authorize the financing of such capital items; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: i Section 1. The purchase of vehicles and equipment for the Highway Department, each item of which is $30,000 or more, a class of objects or purposes, in and for the Town of Mamaroneck, Westchester County,New York, is hereby authorized at a maximum estimated cost of$424,000, including incidental equipment and expenses in connection therewith. Section 2. It is hereby determined that the plan for the financing of said class of objects or purposes is by the issuance of the $424,000 of bonds of the Town hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is fifteen years pursuant to subdivision 28 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in -2- • • such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money,or -3- 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication,or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Town for such purpose, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM. -4- CERTIFICATION OF POSTING STATE OF NEW YORK ) )ss.: COUNTY OF WESTCHESTER ) I, the undersigned Clerk of the Town of Mamaroneck, Westchester County, New York, DO HEREBY CERTIFY: That on the day of , 2019, I caused to be posted on the official signboard maintained by me pursuant to subdivision 6 of Section 30 of the Town Law, a Notice of Adoption of a bond resolution adopted by the Town Board of said Town on the 20th day of February,2019. A true and correct copy of such Notice of Adoption is attached hereto. Town Clerk Sworn to before me this day of February, 2019. Notary Public orrick January 29,2019 Orrick,Herrington&Sutcliffe LLP 51 West 52nd Street New York,NY 10019-6 14 2 41212-506-5000 Orrick.com Douglas E. Goodfriend VIA E-MAIL(asiligato@townofmamaroneck.org) E dgoodfriend@orrick.com Mr. AnthonySiligato F +1 212 506 5211 y g F +1 212 506 5281 Town Comptroller Town of Mamaroneck 740 West Boston Post Road Mamaroneck,New York 10543 Re: Town of Mamaroneck,Westchester County,New York Comprehensive Master Plan- $248,000 Bonds Orrick File: 43235-2-63 Dear Tony: In accordance with your recent request, enclosed please find a form of bond resolution to be adopted at the Town's regular meeting, if acceptable, by an affirmative vote of two-thirds of the voting strength of the Board. It has a 5 year maximum maturity and is thus effective immediately. Enclosed you will also find a summary form for the Legal Notice of estoppel. As soon as possible , after the adoption of the bond resolution, please see that this entire summary Legal Notice of estoppel is published once in the official newspaper of the Town. Please note that posting of the Notice is NOT required. In due course,please furnish us with the following: 1) An ORIGINALLY certified copy of the bond resolution, showing the vote taken thereon. 2) An ORIGINAL affidavit of publication of the summary Legal Notice of estoppel from the official newspaper. With best wishes. Very truly yours, r-1 4 Douglas E. Goodfriend DEG/zmt Enclosures 4127-2777-6026.01 4127-2777-6026.01 43235-2-63 BOND RESOLUTION (Effective Immediately) At a regular meeting of the Town Board of the Town of Mamaroneck, Westchester County, New York, held at the Town Center, in Mamaroneck, New York, in said Town, on the 20th day of February, 2019 at o'clock .M.,Prevailing Time. The meeting was called to order by , and upon roll being called, the following were PRESENT: ABSENT: The following resolution was offered by Councilman , who moved its adoption, seconded by Councilman ,to-wit: BOND RESOLUTION DATED FEBRUARY 20, 2019. A RESOLUTION AUTHORIZING THE ISSUANCE OF $248,000 BONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, TO PAY THE COST OF A COMPREHENSIVE MASTER PLAN, FOR SAID TOWN. WHEREAS, said capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have any significant adverse impact on the environment; and WHEREAS, it is now desired to authorize the financing thereof; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The development of a Comprehensive Master Plan, including incidental expenses in connection therewith, in and for the Town of Mamaroneck, Westchester County, New York, is hereby authorized at a maximum estimated cost of$248,000. Section 2. It is hereby determined that the plan for the financing of the aforesaid maximum estimated cost is by the issuance of$248,000 bonds of said Town, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is five years, pursuant to subdivision 64 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will not exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity -2- clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money,or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication,or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. This resolution, which takes effect immediately, shall be published in summary form in the official newspaper of said Town for such purpose, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. -3- The question of the adoption of the foregoing resolution was duly put to a vote on roll call,which resulted as follows: VOTING VOTING VOTING VOTING VOTING VOTING VOTING The resolution was thereupon declared duly adopted. * * * * * * -4- CERTIFICATION STATE OF NEW YORK ) ) ss.: COUNTY OF WESTCHESTER ) I, the undersigned Clerk of the Town of Mamaroneck in the County of Westchester, New York(the "Issuer"), DO HEREBY CERTIFY: 1. That a meeting of the Issuer was duly called, held and conducted on the 20th day of February. 2. That such meeting was a special regular (circle one) meeting. 3. That attached hereto is a proceeding of the Issuer which was duly adopted at such meeting by the Board of the Issuer. 4. That such attachment constitutes a true and correct copy of the entirety of such proceeding as so adopted by said Board. 5. That all members of the Board of the Issuer had due notice of said meeting. 6. That said meeting was open to the general public in accordance with Section 103 of the Public Officers Law, commonly referred to as the "Open Meetings Law". 7. That notice of said meeting (the meeting at which the proceeding was adopted) was caused to be given PRIOR THERETO in the following manner: PUBLICATION(here insert newspapers)and date(s)of publication-should be a date or dates falling prior to the date set forth above in item 1) POSTING(here insert place(s)and date(s)of posting-should be a date or dates falling prior to the date set forth above in item 1) IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Issuer this day of February, 2019. Town Clerk (CORPORATE SEAL) LEGAL NOTICE OF ESTOPPEL The bond resolution, a summary of which is published herewith, has been adopted on February 20, 2019, and the validity of the obligations authorized by such resolution may be hereafter contested only if such obligations were authorized for an object or purpose for which the Town of Mamaroneck, Westchester County, New York, is not authorized to expend money, or if the provisions of law which should have been complied with as of the date of publication of this notice were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of publication of this notice, or such obligations were authorized in violation of the provisions of the Constitution. A complete copy of the resolution summarized herewith is available for public inspection during regular business hours at the Office of the Town Clerk for a period of twenty days from the date of publication of this Notice. Dated: Mamaroneck,New York, February , 2019. Town Clerk BOND RESOLUTION DATED FEBRUARY 20, 2019. A RESOLUTION AUTHORIZING THE ISSUANCE OF $248,000 BONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, TO PAY THE COST OF A COMPREHENSIVE MASTER PLAN, FOR SAID TOWN. Specific object or purpose: Comprehensive Master Plan Period of probable usefulness: 5 years Amount of obligations to be issued: $248,000 serial bonds SEQRA status: Type II Action r orrick January 29,2019 Orrick,Herrington&Sutcliffe LLP 51 West 52nd Street New York,NY 10019-6142 +1212-506-5000 Orrick.com Douglas E. Goodfriend VIA E-MAIL(asiligato@townofmamaroneck.org) E dgoodfriend@orrick.com D +1 212 506 5211 Mr. Anthony Siligato F +1 212 506 5281 Town Comptroller Town of Mamaroneck 740 West Boston Post Road Mamaroneck,New York 10543 Re: Town of Mamaroneck,Westchester County,New York � � al(5, 0 t7 Ice Rink Design Costs(Phase I) - $233,000 Bonds Orrick File: 43235-2-63 Dear Tony: In accordance with your recent request, enclosed please find a form of bond resolution to be adopted at the Town's regular meeting, if acceptable, by an affirmative vote of two-thirds of the voting strength of the Board. It has a 5 year maximum maturity and is thus effective immediately. Enclosed you will also find a summary form for the Legal Notice of estoppel. As soon as possible after the adoption of the bond resolution, please see that this entire summary Legal Notice of estoppel is published once in the official newspaper of the Town. Please note that posting of the Notice is NOT required. In due course,please furnish us with the following: 1) An ORIGINALLY certified copy of the bond resolution, showing the vote taken thereon. 2) An ORIGINAL affidavit of publication of the summary Legal Notice of estoppel from the official newspaper. With best wishes. Very truly yours, D-494.1144 Douglas E. Goodfriend DEG/zmt Enclosures 4142-3102-5420.01 4142-3102-5420.01 43235-2-63 BOND RESOLUTION (Effective Immediately) At a regular meeting of the Town Board of the Town of Mamaroneck, Westchester County, New York, held at the Town Center, in Mamaroneck, New York, in said Town, on the 20th day of February, 2019 at o'clock .M., Prevailing Time. The meeting was called to order by , and upon roll being called, the following were PRESENT: ABSENT: The following resolution was offered by Councilman , who moved its adoption, seconded by Councilman , to-wit: BOND RESOLUTION DATED FEBRUARY 20, 2019. i a0, A RESOLUTION AUTHORIZING THE ISSUANCE OF $ ,000 BONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COGTY, NEW YORK, TO PAY PART OF COST OF THE DESIGN, PLANNING AND OTHER PRELIMINARY EXPENSES IN CONNECTION WITH ICE RINK IMPROVEMENTS (PHASE I), IN AND FOR SAID TOWN. WHEREAS, all conditions precedent to the financing of the object or purpose hereinafter described, including compliance with the provisions of the State Environmental Quality Review Act,have been performed; and WHEREAS, it is now desired to authorize the financing thereof;NOW,THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. Preliminary planning and design expenses relating to ice rink improvements (Phase I), in and for said Town, including incidental expenses, is hereby authorized at a maximum estimated cost of$308,000. Section 2. The plan for the financing of the aforesaid maximum estimated cost is as follows: a) by the issuance of $233,000 serial bonds of said Town, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law; and b) by the expenditure of$75,000 other monies hereby appropriated therefor. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is five years, pursuant to subdivision 62nd(2°d) of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will not exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity -2- clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money,or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication,or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. This resolution, which takes effect immediately, shall be published in summary form in the official newspaper of said Town for such purpose, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. -3- The question of the adoption of the foregoing resolution was duly put to a vote on roll call,which resulted as follows: VOTING VOTING VOTING VOTING VOTING VOTING VOTING The resolution was thereupon declared duly adopted. * * * * * * -4- CERTIFICATION STATE OF NEW YORK ) ) ss.. COUNTY OF WESTCHESTER ) I, the undersigned Clerk of the Town of Mamaroneck in the County of Westchester, New York(the "Issuer"), DO HEREBY CERTIFY: 1. That a meeting of the Issuer was duly called, held and conducted on the 20th day of February. 2. That such meeting was a special regular (circle one) meeting. 3. That attached hereto is a proceeding of the Issuer which was duly adopted at such meeting by the Board of the Issuer. 4. That such attachment constitutes a true and correct copy of the entirety of such proceeding as so adopted by said Board. 5. That all members of the Board of the Issuer had due notice of said meeting. 6. That said meeting was open to the general public in accordance with Section 103 of the Public Officers Law, commonly referred to as the "Open Meetings Law". 7. That notice of said meeting (the meeting at which the proceeding was adopted) was caused to be given PRIOR THERETO in the following manner: PUBLICATION (here insert newspaper(s)and date(s)of publication-should be a date or dates falling prior to the date set forth above in item 1) POSTING(here insert place(s)and date(s)of posting-should be a date or dates falling prior to the date set forth above in item I) IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Issuer this day of February, 2019. Town Clerk (CORPORATE SEAL) LEGAL NOTICE OF ESTOPPEL The bond resolution, a summary of which is published herewith, has been adopted on February 20, 2019, and the validity of the obligations authorized by such resolution may be hereafter contested only if such obligations were authorized for an object or purpose for which the Town of Mamaroneck, Westchester County, New York, is not authorized to expend money, or if the provisions of law which should have been complied with as of the date of publication of this notice were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of publication of this notice, or such obligations were authorized in violation of the provisions of the Constitution. A complete copy of the resolution summarized herewith is available for public inspection during regular business hours at the Office of the Town Clerk for a period of twenty days from the date of publication of this Notice. Dated: Mamaroneck,New York, February , 2019. Town Clerk BOND RESOLUTION DATED FEBRUARY 20, 2019. A RESOLUTION AUTHORIZING THE ISSUANCE OF $233,000 BONDS OF THE TOWN OF MAMARONECK,WESTCHESTER COUNTY,NEW YORK,TO PAY PART OF THE COST OF THE DESIGN, PLANNING AND OTHER PRELIMINARY EXPENSES IN CONNECTION WITH ICE RINK IMPROVEMENTS (PHASE I), IN AND FOR SAID TOWN. Specific object or purpose: Design, planning and related expenses in connection ice rink improvements Period of probable usefulness: 5 years Maximum estimated cost: $308,000 Amount of obligations to be issued: $233,000 serial bonds Other monies: $75,000 current funds SEQRA status: Type II Action wits 41.3 02, - 620 (ci r3 9Az Town of Mamaroneck Town Center ILI x 740 West Boston Post Road, Mamaroneck, NY 10543-3353 •FOUNDED 1661• TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 saltieri@townofmamaroneckNY.org Memorandum To: Supervisor and Town Board Re: Adoption 2019 Capital Project Schedule Date: February 1, 2019 During the preparation of the 2019 Town Budget, the Board reviewed a series of proposed capital projects. The details of each project were presented in a report to the Town Board dated November 11, 2018. From that presentation, the Town Board selected those projects to be pursued in 2019. Attached is a schedule of projects that were approved by the Town Board. The schedule provides the project number and capital account number as well as the source(s) of financing. The approval of the project schedule at this time permits the staff to pursue further design and engineering and/or the preparation of bid specifications. The Town Board will have the opportunity to consider these projects again when contracts are to be awarded. The following is a summary of the proposed 2019 Capital Project Plan and the breakdown of funding sources: Total Proposed Expenditures: $10,327,400 Bond Financing: 7,171,900 Interfund Transfers: 925,500 Grants/Miscellaneous: 2,230,000 ACTION REQUESTED: THAT THE TOWN BOARD ADOPT THE 2019 CAPITAL PROJECTS PLAN AND FUNDING SCHEDULE AS PRESENTED IN THE ATTACHED SPREADSHEET. Stephen V. Altieri Town Administrator FY2019 TOWN OF MAMARONECK- CAPITAL PROJECTS BUDGET& FUNDING SCHEDULE (ADOPTED 2/6/2019) TOWN APPROVED GRANTS/ APPROPRIATED PROJ. PROJECT EXPENDITURE BOARD FUNDING BANS/BONDS LOCAL SOURCE INTERFUND REVENUE # PROJECT DESCRIPTION BUDGET A/C# RESOLUTION SOURCE AMOUNT AMOUNT TRANSFER• A/C# 2019-02 POLICE VEHICLES $76,205.00 H.3120.0400.2019.02 2019 BGT TSF FR PART TN $76,205.00 H.0000.5032.2019.02 • (2)marked vehicles @38,102 2019-06 HIGHWAY VEHICLES&EQUIPMENT $424,000.00 H.5110.0400.2019.06 2/6/2019 BANS/BONDS $424,000.00 H.0000.5700.2019.06 10 wheel dump truck/spreader-$260,000 Heavy duty utility truck-$70,000 (2)heavy duty claw-$50,000 Light duty pickup truck-$30,000 Cont./Bond costs 3.5%-$14,000 2019-04 ROADS,SIDEWALKS&CURBS $568,000.00 H.5110.0400.2019.04 2019 BGT TSF FR HWY $85,000.00 H.0000.5033.2019.04 • Paving various roads-$552,000 2/6/2019 BANS/BONDS $483,000.00 H.0000.5700.2019.04 Cont./Bond costs 3.5%-$16,000 2019-62 WAVERLY AVENUE BRIDGE IMP. $1,999,200.00 H.5120.0400.2019.62 2/6/2019 BANS/BONDS $124,200.00 H.0000.5700.2019.62 • Estimated project cost-$1,995,000 2/6/2019 NYS GRANT $1,750,000.00 H.0000.3999.2019.62 Cont./Bond costs 3.5%-$4,200 2/6/2019 MISC/ESCROW $125,000.00 H.0000.2770.2019.62 2019-63 HILLSIDE AVENUE BRIDGE IMP. $207,000.00 H.5120.0400.2019.63 2/6/2019 BANS/BONDS $207,000.00 H.0000.5700.2019.63 • Estimated project cost-$200,000 Cont./Bond costs 3.5%•$7,000 2019-64 SIDEWALK EXT-E HICKORY GROVE DR $186,300.00 H.5110.0400.2019.64 2/6/2019 BANS/BONDS $186,300.00 H.0000.5700.2019.64 • Estimated project cost-$180,000 Cont./Bond costs 3.5%-$6,300 FY2019 TOWN OF MAMARONECK - CAPITAL PROJECTS BUDGET& FUNDING SCHEDULE (ADOPTED 2/6/2019) TOWN APPROVED GRANTS/ APPROPRIATED PROJ. PROJECT EXPENDITURE BOARD FUNDING BANS/BONDS LOCAL SOURCE INTERFUND REVENUE # PROJECT DESCRIPTION BUDGET A/C# RESOLUTION SOURCE AMOUNT AMOUNT TRANSFER• A/C# 2018-61 TRAFFIC SIGNAL IMPROVEMENTS $1,116,000.00 H.3310.0400.2018.61 2/6/2019 BANS/BONDS $866,000.00 H.0000.5700.2018.61 • Madison&New Jefferson traffic signal& 4/18/2018 MISC $250,000.00 H.0000.2770.2018.61 • boulevard improvements-51,087,000 Cont./Bond costs 3.5%-$29,000 2019-29 FIRE HQ LOWER LEVEL RENOVATION $1,450,000.00 H.3410.0400.2019.29 BANS/BONDS $1,450,000.00 H.0000.5700.2019.29 • Estimated project cost-$1,400,000 (PENDING REFERENDUM) ' Cont./Bond costs 3.5%-$50,000 2017-29 FIRE HQ APPARATUS FLOOR ADDTL $310,500.00 H.3410.0400.2017.29 BANS/BONDS $310,500.00 H.0000.5700.2017.29 • Estimated project cost-$300,000 (PENDING REFERENDUM) ' Cont./Bond costs 3.5%-$10,500 2019-58 SENIOR CENTER IMPROVEMENTS $190,000.00 H.6772.0400.2019.58 2/6/2019 TSF FR GEN TN $160,000.00 H.0000.5031.2019.58 Construct outdoor deck-$40,000 2/6/2019 TSF FR CAP PROJ#2015-47 $30,000.00 H.0000.2705.2019.58 Main program/lunch room restoration-$150,000 (Effective 12/31/2018) 2019-24 ICE RINK IMPROVEMENTS ,4308,000.00 H.7265.0400.2019.24 2/6/2019 BANS/BONDS $233,000.00 H.0000.5700.2019.24 Phase 1-Design for ice rink locker room&showers $300,000 2/6/2019 TRUST FUND $75,000.00 H.0000.5041.2019.24 Preliminary construction estimates-$1,050,000 Cont./Bond costs 3.5%-$8,000 2019-40 SHELDRAKE IMPROVEMENTS $50,000.00 H.7150.0400.2019.40 2/6/2019 TSF FR GEN TN $50,000.00 H.0000.5031.2019.40 Monroe camp repairs-$50,000 2019-14 TOWN CENTER BUILDING IMPR. $21,985.00 H.1620.0400.2019.14 2019 BGT TSF FR GEN TN $21,985.00 H.0000.5031.2019.14 Drain repair&ductless HVAC-$21,985 FY2019 TOWN OF MAMARONECK - CAPITAL PROJECTS BUDGET& FUNDING SCHEDULE (ADOPTED 2/6/2019) TOWN APPROVED GRANTS/ APPROPRIATED PROJ. PROJECT EXPENDITURE BOARD FUNDING BANS/BONDS LOCAL SOURCE INTERFUND REVENUE # PROJECT DESCRIPTION BUDGET A/C# RESOLUTION SOURCE AMOUNT AMOUNT TRANSFER• A/C# 2019-65 STONE MASONRY REPAIRS $90,000.00 H.5110.0400.2019.65 2/6/2019 TSF FR GEN TN $90,000.00 H.0000.5031.2019.65 Larchmont Gardens archways-$20,000 Barker cemetery wall-$70,000 2019-66 COMPREHENSIVE PLAN $248,000.00 H.8010.0400.2019.66 2/6/2019 BANS/BONDS $248,000.00 H.0000.5700.2019.66 Estimated project cost-$240,000 Cont./Bond costs 3.5%-$8,000 1346-12 NEW KENILWORTH WATER TANK $798,500.00 H.8340.0400.1346.12 2/6/2019 BANS/BONDS $798,500.00 H.0000.5700.1346.12 Estimated project cost-$773,500 Cont./Bond costs 3.5%-$25,000 1348-12 WATER INFRASTRUCTURE('18 PAVING) $129,000.00 H.8340.0400.1348.12 2/6/2019 BANS/BONDS $129,000.00 H.0000.5700.1348.12 Estimated project cost-$125,000 Cont./Bond costs 3.5%-$4,000 1352-12 RYE LAKE U.V.FACILITY $1,586,000.00 H.8340.0400.1352.12 2/6/2019 BANS/BONDS $1,586,000.00 H.0000.5700.1352.12 Estimated project cost-$1,536,000 Cont./Bond costs 3.5%-$50,000 2019-19 COMPUTER SOFTWARE $227,400.00 H.1680.0400.2019.19 2/6/2019 BANS/BONDS $107,440.00 H.0000.5700.2019.19 • Town Clerk Online Parking Permit Waitlist-$8,900 2/6/2019 BANS/BONDS $18,960.00 H.0000.5700.2019.19 • Town Clerk Alarm Billing-$19,200 2019 BGT TSF FR GEN TN $50,030.00 H.0000.5031.2019.19 • Police Impact vCAD-$38,000 2019 BGT TSF FR PART TN $42,470.00 H.0000.5032.2019.19 • Win 10 GPO-$9,800 2019 BGT TSF FR FIRE $8,500.00 H.0000.5034.2019.19 BONDS Office 2019&Windows 10-$61,200 BONDS Laserfiche Public Portal-$61,000 • Enterprise Encryption Software-$5,100 • Cameras(Fire)-$8,500 FY2019 TOWN OF MAMARONECK-CAPITAL PROJECTS BUDGET&FUNDING SCHEDULE(ADOPTED 2/6/2019) TOWN APPROVED GRANTS/ APPROPRIATED PROJ. PROJECT EXPENDITURE BOARD FUNDING BANS/BONDS LOCAL SOURCE INTERFUND REVENUE U PROJECT DESCRIPTION BUDGET Agjt RESOLUTION SOURCE AMOUNT AMOUNT TRANSFER• 4/C 4 • Ret Tree(Recreation)-$11,500 Cont,/8ond oasts AS%-54,200 2019-20 COMPUTER HARDWARE&EQUIP. $276,810.00 H.1680.0400.2019.20 2019 BGT TSF FR GEN TN $187,985.00 H.0000.5031.2019.20 • Server Ind.RecTrac 10.3 Install-$68,000 2019 BGT TSF FR PART TN $68,325.00 H.0000.5032.2019.20 • Server(Court)-$15,700 Z019 BGT TSF FR HWY $5,500.00 H.00005033.2019.20 • Highway Garage Switches-$5,500 2019 BGT TSF FR FIRE $15,000.00 H.0000.5034.2019.20 • workstations(Ret,Wurt,Tralning)-$58,085 • Laptops-$18,000 • Access controls(Town Ctr)-$31,600 • Video displays(2 TC,1 SC,2 Rec)-$15,900 • Cameras(Recreation)-$6,500 • Pollee Mobile Tech-$16,000 • Po&e Palm Tech•$26,525 • Fire Mobile Tech-$15,000 2019-33 AMBULANCE EQUIPMENT $5,000.00 H.4189.0400.2019.33 2019 BGT TSF FR AMBUL $5,000.00 H.0000.5039.2019.33 (1)Toughbook replacement•$5,000 2019-59 LVAC BUILDING IMPROVEMENTS $8,150.00 H.4191.0400.2019.59 2019 BGT TSF FR AMBUL $8,150.00 H.0000.5039.201959 Plyrnovent 8 Staircase repairs-$8,150 2019-67 PAGERS/COMMUNICATIONS EQUIPMENT $43,350.00 H.4189.0400.2019.67 2019 BGT TSF FR AMBUL $43,350.00 H.00005039.2019.67 Pagers 8 related equip IAmbul)-$43,350 $3,000.00 H.3120.0400.2019.67 2019 BGT TSF FR PART TN $3,000.00 H.0000.5032.2019.67 Pagers 8 related equip(Police)-$3,000 201948 MEMS BUILDING IMPROVEMENTS $5,000.00 H.4190.0400.2019.68 2019 BGT TSF FR AMBUL $5,000.00 H.0000.5039.2019.68 Furniture replacements-$5,000 •• GRAND TOTALS: cancse a�sgii $7,171,900.00 52.230.000.00 5925.500.00 1 J FY2019 TOWN OF MAMARONECK-CAPITAL PROJECTS BUDGET& FUNDING SCHEDULE (ADOPTED 2/6/2019) TOWN APPROVED GRANTS/ APPROPRIATED PROJ. PROJECT EXPENDITURE BOARD FUNDING BANS/BONDS LOCAL SOURCE INTERFUND REVENUE # PROJECT DESCRIPTION BUDGET A/C# RESOLUTION SOURCE AMOUNT AMOUNT TRANSFER• A/C# TOTAL FUNDING SOURCES APPROPRIATED INTERFUND TRANSFERS BY FUND 2019 2/6/2019 TOTAL BANS/BONDS(TOWN)2019: 55,411,400.00 PROJECT ADOPTED BDGTAMEND BDGT AMEND BDGTAMEND TOTAL BANS/BONDS(FIRE)2019: $1,760,500.00 TOTALS BUDGET •• GRAND TOTAL BANS/BONDS 2019: $7,171,900.00►TRANSF FR GEN TWN- 5560,000.00 $260,000 $300,000 $0 $0 TRANSF FR PART TWN- $190,000.00 $190,000 $0 $0 $0 •• TOTAL GRANTS/LOCAL SOURCE: $2.230.400.OQITRANSF FR HIGHWAY- $90,500.00 $90,500 $0 $0 $0 TRANSF FR FIRE- $23,500.00 $23,500 $0 SO SO •• TOTAL APPROP.TRANSFERS: S925.500.00►TRANSF FR AMBUL• $61,500.00 $61,500 $0 SO SO TRANSFER WATER- $0 $0 $0 $O •• TOTAL CAPITAL PROJECT FUNDING: $10.327.400.00 $925.5QQ $ S300.000 $Q $Q BOND FINANCING INTERFUND TRANSFERS GRANTS/MISC ti Altieri, Stephen From: Laura Eckley <leckley@wlsmail.org> Sent: Friday, February 08, 2019 1:21 PM To: Seligson, Nancy; Lorraine Walsh Cc: Barbara Flickinger; Barbara Liptack; Jennifer Conley;John McGarr; Lauren Gottfried; Linnet Tse; Pamela Dubitsky; Altieri, Stephen; Justin Datino Subject: FY19/20 Library Budget Attachments: Draft Budget FY19-20.pdf Dear Mayor Walsh and Supervisor Seligson, Following our 2/4/19 VOL/TOM Budget Meeting,we have rerun the Library's health insurance number with additional information provided by Treasurer Kimberly Siegrist and Village Administrator Justin Datino.Our preliminary number was based off of 2018 rates.Now with 2019 rates available,and taking into consideration FY18/19 staff participation changes,we are confident that the number in the budget the Library presented at the 2/4/19 meeting is accurate. At the request of VOL Treasurer Kimberly Siegrist,we have updated the last page of the budget to show year end balances from the VOL's audited financial statements,along with FY18/19 revenue and expenses in each fund.The final numbers have not changed but there is greater detail. I trust this answers your questions regarding Library's FY19/20 proposed budget. Please contact me if you have any additional questions. We look forward to hearing from you following VOL's 2/19/19 meeting and TOM's 2/20/19 meeting. Regards, Laura Laura Eckley Library Director Larchmont Public Library 121 Larchmont Avenue Larchmont,NY 10538 914-834-1977 www.larchmontlibrary.org 1 Larchmont Public Library Proposed Budget FY19/20 - Summary Sheet DRAFT Proposed Budget-Expenses FY18/19 FY19/20 Budget Proposed Change Notes SPECIAL ITEMS Subtotal 35,500 32,000 (3,500) Insurance,Taxs PERSONNEL Subtotal 1,219,000 1,238,000 19,000 Staffing EQUIPMENT&LIBRARY MATERIALS Subtotal 151,900 151,900 - Materials CONTRACTUAL EXPENSES Subtotal 259,300 288,250 28,950 Facilities,Utilities Prof Services INTERFUND TRANSFERS Subtotal 50,000 50,000 - EMPLOYEE BENEFITS Subtotal 587,622 606,186 18,564 Benefits TOTAL 2,303,322 2,366,336 63,014 Proposed Budget-Revenue FY18/19 FY19/20 Budget Proposed Change Notes Town of Mamaroneck 1,270,516 1,302,279 31,763 2.50% Village of Larchmont 920,031 943,032 23,001 2.50% Library Fund Balance 40,000 40,000 - - Friends of Larchmont Library 10,000 12,000 2,000 20% Additional misc revenue excluding tax levys 62,775 69,025 6,250 9.96% REVENUE TOTAL 2,303,322 2,366,336 63,014 2.66% TOTAL REVENUE EXCLUDING TAX LEVYS 112,775 121,025 8,250 6.82% 63 2/8/2019 1 DRAFT 1Larchmont Public Library Proposed Budget-Expenses FY17/18 FY18/19 FY19/20 E.;_i, t Actual Budget YTD 12/31/18 Proposed Change Notes SPECIAL ITEMS Unallocated Insurance 23,000 19,535.00 23,000 - 20,000 (3,000) Taxes/Assessment Music.Property 7,500 6585.30 7,500 - 7,000 (500) Contingent Account 5,000 - 5,000 - 5,000 - Subtotal 35,500 26,420 35,500 - 32,000 (3,500) PERSONNEL Salaries 1,188,650 1,184,058 1,215,000 639,820 1,234,000 19,000 Emergency Compensation 4,000 3,255 4,000 1,923 4,000 - Subtotal 1,192,650 1,187,313 1,219,000 641,743 1,238,000 19,000, EQUIPMENT&LIBRARY MATERWLS Office Equipment 3,500 796 2,500 0.00 2,500 - Building Equipment 1,900 2,550 1,900 0.00 1,900 - AudiobookslCDs 11,900 12,908 7,000 4,815.76 7,000 - Books 91,000 89,945 87,000 42,324.44 87,000 - Bindery - - - 0.00 - - Periodicals and Serials 19,000 14,865 15,000 14,901.73 15,000 - Video/DVDs 15,500 15.353 14,500 5,650.61 14,500 - Music CDs 2,500 2.515 2,000 847.07 2,000 - ebooks 15,000 25,923 15,000 15,299.00 15,000 eaudio 5,700 2.123 7,000 3,896.27 7,000 - Subtotal 166,000 166,978 151,900 87,735 151,900 CONTRACTUAL.EXPENSES Telephone 4,200 2,687 3,500 1,460 3,000 (500) Service Contracts 18,400 21,898 18,400 18,424 40,000 21,600 Electricity 38,000 45,687 38,000 25,299 46,000 8,000 Fuel Oil 8,000 8.748 7,000 2,252 9,000 2,000 Water 2,000 2,934 2,500 997 3,000 500 Operating Supplies - - - - - - Bldg&Ground Supplies 9,200 8,512 8,500 5,671 8,500 - Bldg&Ground Maintenance 24,850 58,329 22,000 16,231 22,500 500 Conferences,Seminars,Dues 12,000 12,630 11,000 2,261 9,000 (2,000) Miscellaneous 750 309 750 109 500 (250) Temp Services - - - -Postage 1,000 315 1,000 162 1,000 - Computer Supplies 2,500, 788 1,200_ 966 1,200 - _Petty cash - - - - - - Independent Audit 6,500 6,383 6,500 6,543 6,500 - Professional Services 13,000 3,021 13,000 766 13,000 - Equipment Maintenance 800 99 500 178 (500) Payo9 Processing 3,200 3.818 3,200 - 3,800 600 Programming 25,288.15 25,288 20,000 10,551 22,000 2,000 810,000 FOL gift Publicity 6,500 6,468 6,500 1,281 6,500 - Rent-Parking Area 3,750 3,750 3750 1,250 3,750 - Library Supplies 15,000 15,007 12,000 3,355 12,000 - CircSystem Maintenance 75,000 78,651 80,000 41,145 77,000 (3,000) WLS Subtotal 269,938 305,323 259,300 138,901 288,250 28,950 INTERFIIND TRANSFERS Transfer to General Fund 3,000 - - - - Transfer to Capital Fund 50,000 50,000 50,000 - 50,000 - Subtotal 53,000 50,000 50,000, - 50,000 - EMPLOYEE BENEFITS State Retirement 162,700 157,100.88 162,022 - 161,786 (236) 14.6%of salaries Social Security 91,245 91.606.10_ 93,570 49,115 94,700 1,130 755%of salaries Workmen's Comp 10,000 10,513.66 10,000 - 10,500 500 Unemployment Insurance - - - - _ - - Disability Insurance 2,500 515.48 2,000 1,044 1,000 (1,000) MTA TAX - - - - - .34%of salaries Health Insurance 267,500 281,609.86 300,530 6,015 318,700 18,170 4.5%increase Dental insurance 19,500 9,750.00 19,500 - 19,500 - Subtotal 553,445 551,096 587,622 56,174 606,186 18,564 TOTAL 2,270,833 2,287,131 2,303,322 924,554 2,366,336 63,014 t 2/8/2019 Larchmont Public Library Proposed Budget - Revenue DRAFT FY17/18 FY18/19 f FY19/20 Budget Actual Budget YTD 12/31/18 Proposed Change Notes CULTURE AND RECREATION ____, Library Charges-Fines 50,000 45,798 40,000 25,543 40,000 0 Library Services-Other Govts 1,245,604 1,245,604 1,270,516 1,302,279 31,763 TOM 2.5%increase I subtotal 1,295,604 1,291,402 1,310,516 25,543 1,342,279 31,763 USE MONEY Interest Earnings 150 413 150 274 400 250 I subtotal 150 413 150 274 400 250 SALE PROPERTY Minor Sales(Bookssb:printers;copiers) 1,500 2,540 2,500 1,359 3,000 500 book sale/printing Sale of Instructional Materials 4000 1,978 2,500 868 2,000 -500 lost and paid items Insurance Recoveries 0 0 0 0 0 0 Disability Insurance MSCsubtotal 5,500 4,518 5,000 2,227 5,000 0 Refund of appropriations 0 0 0 0 0 Gifts&Donations 7,500 10,344 7,500 2,058 7,500 0 _ Facility Rental 5,000 358 11,000 6,000 Miscellaneous 10,000 12,706 10,000 0 12,000 2,000 Gift from FLL Unexpendedi balance 40,000 60,628 40,000 0 40,000 0 subtotal 57,500 83,678 62,500 2,416 70,500 8,000 INT FD REV Transfer from Trust 0 Transfer from general fund 901,991 901,991 920,031 368,000 943,032 23,001 VOL 2.5%increase 1- I subtotal 901,991 901,991 920,031 368,000 943,032 23,001 STATE AID State Aid 4,500 5,128 5,125 4,661 5,125 0 subtotal 4,500 5,128 5,125 4,661 5,125 0 REVENUE TOTAL 2,265,245 2,287,130 2,303,322 403,121 2,366,336 63,014 I Total Revenue ExcludingTax Le 117,650 112,775 121,025 6.820%increase p Library Unexpended Fund Balance DRAFT FY Starting Balance Contribution to Operating FY18/19 Transfers in as of 12/31/Ending Balance Annual Budget %of Budget 18/19 446,344 40,000 169,732 576,076 2,303,322 25% (See Note 1) 19/20 576,076 40,000 536,076 2,366,336 22.65% Building Maintenance Fund - Capital FY Starting Balance Contribution from Operating FY18/19 Transfers in as of 12/31/FY18/19 Expenses as of 12/31/1 End Balance 18/19 59,081 50,000 62,000 26,965 144,116 (See Note 2) 19/20 144,116 50,000 194,116 20/21 194,116 50,000 244,116 Major Capital Improvement Projects Identified by 2018 Mechanical,Engineering,Plumbing(MEP)Survey Replacement of HVAC BMS Replacement of HVAC's 48 FCU's from 1995 renovation Installation of Glycol pump and replacement of glycol mixture in HVAC system NOTE 1 The FY18/19 Unexpended Fund Balance reflects Fund Balance at FY17/18 year end as noted in the VOL's audited financial statements of$446,344 PLUS reimbursement of$169,732 received in July 2018 from NYS SAM Grants and transferred to the Library Operating Fund by Library Board resolution in July 2018 to repay funds used during Transformation Project. NOTE 2 The FY18/19 Building Maintenance Fund reflects balance at FY17/18 year end of$59,081 PLUS reimbursement of$62000 received in July 2018 from NYS SAM Grants and transferred to the Library Operating Fund by Library Board resolution in July 2018 to repay funds used during Transformation Project. MINUS FY18/19 major building repairs to date. 4. ` ,Il 0 q 2 7 `e o Town of Mamaroneck Z w --.),,im Town Center If x 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org www.townofmamaroneckny.org Memorandum To: Supervisor and Town Board Re: Project Management Services Procurement and Installation of EV Charging Stations Date: February 15, 2019 In 2018 the Town received a total of $64,000 in grant funds for the purchase and installation of Electric Vehicle Charging Stations (EV Stations). Four EV stations are proposed to be installed at the following locations: 1. Town Center Parking Lot 2. Hommocks Ice Rink Parking Lot 3. Myrtle Blvd adjacent to the Parking Deck 4. Baldwin Avenue Parking Area Each station will be capable of charging two vehicles simultaneously. The plan at the beginning is to not charge for the use of the station as a promotion for motorists to use the station. At a later date the Town can establish a fee for use of the stations. I am requesting authorization to retain EarthKind Energy to oversee the procurement and installation of the stations. In addition the firm will be manage the grant agreement and file the necessary submissions. EarthKind Energy has experience with this type of project. Considering the number of other projects that are active at this time it is preferable to have outside assistance in order to complete the project in a timely fashion. Attached is the scope of work for the project. The fee will be billed on an hourly basis. We have estimated the range of the fee to be between $16,000 and $29,000. ACTION REQUESTED: THAT THE TOWN BOARD APPROVE THE CONTRACT BETWEEN EARTHKIND ENERGY AND THE TOWN OF MAMARONECK AND AUTHORIZE EXECUTION OF THE CONTRACT BY THE TOWN ADMINISTRATOR A/ 44$ --- Stephen V. Altieri Town Administrator tot Printed on Recycled Paper EarthKind Energy A DBA ofStarphire.net,Inc. To: Town of Mamaroneck From: Ron Kamen, EarthKind Energy Re: EV Charging Station Grant & Installation Consulting Proposal Date: February 4, 2019 Dear Town of Mamaroneck, Earth Kind Energy proposes to provide consulting services for: 1. Facilitation & Oversight of the installation of 4 Electric Vehicle (EV) charging stations 2. NYS Zero Emission Vehicle (ZEV) grant fulfillment filings The Scope of Work will include: 1. Review of Grant Agreement, Documents, & NYS Contract Agreement 2. Assist with Finalization of Grant Contract 3. Support the Town in the issuance of an RFP for the equipment & electrical installation 4. Review RFP responses 5. Make Recommendations for equipment purchase & installation contract award(s) 6. Support negotiations with supplier(s) & contractor(s) 7. Review equipment & installation scope(s) & agreement(s) 8. Coordinate with town personnel —and/or contractors - for trenching, site electricity "make ready", and final landscaping 9. Oversee installation 10.Oversee system energizing 11.Oversee system commissioning with electrical contractor & equipment vendor 12. Assist in the preparation & submission of NYS reimbursement C EarthKindEnergy.com a Box 812 Rhinebeck, NY 12572 a P: 845-266-37230 F: 800-495-8048 C Aok Town of Mamaroneck-EV Consulting Estimated Hours&Costs 2.4.19 Probable Max 1. Review Grant Agreement,Documents,&NYS Contract Agreement 3 8 2. Assist with Finalization of Grant Contract 2 4 3. Support Town's issuance of equipment&electrical installation RFP 4 8, 4. Review RFP responses 4 8' 5. Equipment purchase&installation contract award recommendations 2 4, 6. Support negotiations with supplier(s)&contractor(s) 4 8' '7. Review equipment&installation scope(s)&agreement(s) 4 8 8. Coordinate with town personnel and/or contractors for trenching,site electricity"make ready",and final landscaping 8 16 9. Oversee installations 40 80 10.Oversee system energizing 2 4 11.Oversee system commissioning 8 16 12.Assist in the preparation&submission of NYS reimbursement 16 16 Total Hours 97 180 Hourly Rate $ 165.00 Total: $16,005 $29,700 Please let me know if you have any questions, or if there is anything else you need. Thank you for the opportunity to be of service! Best Regards, Ron Kamen 4. I, vp TOWN OF MAMARONECK 0 W ? Town Center (;) 740 West Boston Post Road, Mamaroneck, NY 10543-3353 •FOUNDED 1661 • TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 Saltieri@townofmamaroneckNY.org www.townofmamaroneck.org Memorandum To: Supervisor &Town Board Re: Authorization —Transfer of Funds Capital Projects 2017-53 - Garden's Lake Improvements Date: February 15, 2019 Attached is a schedule for the transfer of funds for 2019 for the completion of the Garden's Lake Improvement Project. The transfer of funds in the amount of $87,875.00 will complete the necessary financing of the project. ACTION REQUESTED THAT THE TOWN BOARD AUTHORIZE THE TRANSFER OF FUNDS IN THE AMOUNT OF $87,875.00 FROM THE UNEXPENDED BALANCE IN THE TOWNWIDE FUND INTO CAPITAL PROJECT 2017-53. Stephen V. Altieri Town Administrator AMEND 2017 CAPITAL PROJECT& BUDGET - (#2017-53 GARDENS LAKE IMP.) 4 2/20/2019 TOWN BOARD MEETING CAPITAL PROJECTS FUND(FUND H): AMEND BUDGET: EXP H.8510.0400.2017.53 GARDENS LAKE IMPROVEMENTS $ 87,875.00 REV H.0000.5031.2017.53 TRANSFERS FROM GENERAL TOWN FUND $ 87,875.00 (CAPITAL PROJECT#2017-53) (Increase project budget with$87,875 of unreserved General Townwide fund balance for the purpose of funding the project for pathway reconstruction at Gardens Lake. Contract#TA-18-06 has been approved by Town Board resolution on Sep. 26, 2018. * Original Capital Project Budget: $ 61,050.00 * Funding source: * TRANSFER FR GENERAL TOWNWIDE FUND-2017 TOWN BUDGET $ 61,050.00 * TRANSFER FR GENERAL TOWNWIDE FUND-R.O.B. 2/20/19 $ 87,875.00 * Capital Project Budget amended&adopted on 2/20/19: $ 148,925.00 GENERAL TOWNWIDE FUND(FUND A): AMEND BUDGET: EXP A.9900.9950 TRANSFER TO CAPITAL PROJECT $ 87,875.00 REV A.0000.5995 APPROPRIATED FUND BALANCE $ 87,875.00 • � _ TOWN r- '1AMARONECK REQU ION FORM REQUISITION NO. -. DEPT.: ENGINEERING SHIP TO: Engineering Dept.Town Center, RM 208 DATE OF REQUISITION: 02/08/2019 EXTENDED RECOMMENDED QUANTITY DESCRIPTION OF GOODS OR SERVICES BUDGET CODE UNIT VENDOR (S) PRICE PRICE Gardens Lake Pathway Reconstruction—TA-18-06 Peter J. Land', Inc. LS H.8510.0400.2017.53 Lump Sum $87,875.00 13 Bradhurst Avenue Construction Contract Hawthorne, NY 10532 (914)-447-1033 1v, OS t Tl� 640 LOP E•A' ME AUTHORIZATION REQUISITION APPROVED / TOWN ADMINISTRATOR ORDERING COPY TO TOWN ADMINISTRATORS OFFICE ... 4 ,eh,Fir ^� ` Town of Mamaroneck z Town Center 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 townadministrator@townofmamaroneck.org October 3, 2018 Peter J. Landi Vice President Peter J. Landi, Inc. 13 Bradhurst Avenue Hawthorne, New York 10532 Re: TA-18-06 Path Reconstruction— Garden's Lake Dear Mr. Davis: This letter is to advise you that the Town Board of Mamaroneck has awarded contract TA- 18-06, Path Reconstruction - Garden's Lake to Peter J. Landi, Inc. in accordance with the terms and conditions of the specifications in your bid submission. These services will be provided in the amount of$87,875.00. Enclosed are two copies of the articles of agreement which are to be executed and returned to my office within ten days, accompanied with the proper insurance certificates and performance bonds. Please contact Robert Wasp, Town Engineer at (914)381-7835 regarding commencement of work. Very truly yours, e( ----. P- Stephen V. Altieri Town Administrator SVA/gIf Enclosures Cc: Robert Wasp, Town of Mamaroneck Engineer Anthony Oliveri, Dolph Rotfeld Engineering, P.C. Anthony Siligato, Town of Mamaroneck Comptroller September 26,2018 Tony's Nursery Inc. Hay bails for live fire drill 59.96 Town of Mam'k Fire Dept. UCVIEW Sign edge 50-Sign Board replacement 972.00 Town of Mam'k Fire Dept. Navy T-Shirts for volunteers 345.00 UniFirst Corp. Cleaning supplies 7/27,8/3,8/10,8/17,8/24/18 465.57 UniFirst Corp. Cleaning supplies 8/31,9/7,9/14/18 210.43 Verizon Fire HQ SVC 8/10/18-9/9/18 252.26 Villa Maria Pizza Food for Department Drill 8/14/18,Fast Drill 8/27/18 191.27 Villa Maria Pizza Food for Explorer Drill/New Members 8/1/18 101.47 Food for Explorer Drill/New Members 9/5/18,Food for Villa Maria Pizza Special Rescue Drill 9/12/18 141.64 Fire Hose Testing,Pump Tests(Eng 51,37,36),Ground Waterway Long Island Ladder Test 5,305.30 Westech Elevator Services,Inc. Maintenance for month of August 2018 175.00 Westech Elevator Services,Inc. Maintenance for month of September 2018 175.00 W1WW 205 Weaver St.charges 7/25-8/24/18 141.62 0.00 Total: 44,789.77 The above resolution was put to a roll call vote: Commissioner King Aye Commissioner Fiddelman Aye Commissioner Elkind Eney Aye Commissioner Katz Aye Commissioner Seligson Aye There being no further business to come before the Commission,on motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz,the Commission unanimously adjourned and the Town Board reconvened. AFFAIRS OF THE TOWN 1. Report of Bids—TA-18-03A Hommocks Ice Rink&Highway HVAC Equipment On motion of Councilwoman Elkind Eney,seconded by Councilwoman Katz,the following was approved; WHEREAS,on Wednesday,July 25,2018 the Town publically opened and read one(1)bid for Contract TA-18-03A Hommocks Ice Rink&Highway HVAC Equipment,and WHEREAS,the bid received is significantly higher than the estimated budget for this project. NOW,THEREFORE,BE IT RESOLVED,that the Mamaroneck Town Board does hereby reject the lone bid for Contract TA-18- 03A Hommocks Ice Rink&Highway HVAC Equipment. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 2. Report of Bids—TA-18-06 Path Reconstruction—Gardens Lake 111# On motion of Councilwoman Katz,seconded by Councilwoman Fiddelman,the following was approved; WHEREAS,on September 19,2018 the Town publically opened and read two(2)bids for Contract 6 September 26,2018 TA-18-06 Path Reconstruction—Gardens Lake NOW,THEREFORE,BE IT RESOLVED,that the Mamaroneck Town Board does hereby award Contract TA-18-06 Path Reconstruction—Gardens Lake to the lowest responsible bidder,meeting all of the Town's requirements,Peter Landi,Inc.,to provide improvements at the Gardens Lake,for a total amount of$87,875.00,and BE IT,FURTHER RESOLVED,that the Town Administrator is hereby authorized to execute said contract on behalf of the Town. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 3. Report of Bids—TA-18-07 Hommocks Ice Rink Snack Bar Improvements On motion of Councilwoman Katz,seconded by Councilman King,the following was approved; WHEREAS,on September 19,2018 the Town publically opened and read one(1)bid for Contract TA-18-07 Hommocks Ice Rink Snack Bar Improvements,and WHEREAS,there was a second bid whose form of proposal failed to comply with the any requirements of a competitive bid in New York State,and WHEREAS,the bid opened is significantly higher than the estimated budget for this project. NOW,THEREFORE,BE IT RESOLVED,that the Mamaroneck Town Board does hereby reject the lone bid for Contract TA-18- 07 Hommocks Ice Rink Snack Bar Improvements. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 4. Set Public Hearing—Parking Restrictions—East Side of Murray Avenue at Forrest Avenue On motion Councilwoman Katz,seconded by,Councilwoman Elkind Eney,it was unanimously RESOLVED,that the Mamaroneck Town Board does hereby set the date for a Public Hearing on the"Restrictions on a Portion of the East Side of Murray Avenue from its Intersection with Forrest Avenue"Law,for Wednesday,October 17,2018 at 8:00PM at the Town Center,740 West Boston Post Road,and BE IT FURTHER, RESOLVED,that the Town Clerk is hereby authorized to publish the notice of said hearing in a newspaper appointed as an official newspaper,and that said Notice,be posted. 7 O 9 tor k.7 ° Town of Mamaroneck a, ,� t � � , a• Z WF County of Westchester 740 West Boston Post Road, Mamaroneck, NY 10543-3353 • ,CUf.DED . COUNSEL TEL: 914/381-7815 FAX: 914/381-7809 W MakerJr©TOW not MamaroneckNY.org MEMORANDUM To: Members of the Town Board cc: Stephen V. Alfieri, Town Administrator From: William Maker,Jr., Attorney for the Town Subject: PPF SS 615 Fifth Avenue LLC (Safeguard Storage) 615 Fifth Avenue Section/Block/Lots: 1-31-333 and 334 Date: February 8, 2019 As part of the approval for the new self-storage facility on Fifth Avenue, the owner of the property is required to enter into an Access Easement and Maintenance Obligation agreement with the Town. The Agreement authorizes the Town, at the property's owner's expense, to perform maintenance work on the drainage infrastructure that the owner, through required to do so, does not perform. The request is for the Town Board to authorize Steve to execute the agreement and the recording documents on behalf of the Town so that the agreement can be recorded in the office of the Westchester County Clerk. r, , ) toPrinted on Recycled Paper 4 ACCESS EASEMENT AND MAINTENANCE OBLIGATION 615 FIFTH AVENUE THIS EASEMENT made the day of , 2019 by and between PPF SS 615 FIFTH AVENUE, LLC, a Delaware limited liability company duly organized, validly existing and authorized to do business in the State of New York with offices at 3384 Peachtree Road, 4th Floor, Atlanta,Georgia(hereinafter referred to as"GRANTOR"),and the TOWN OF MAMARONECK, a municipal corporation having its principal offices and place of business in the Town Center, 740 Boston Post Road, Mamaroneck, Westchester County, New York 10543 (hereinafter referred to as the "TOWN"). RECITALS WHEREAS, the GRANTOR is the owner in fee simple of certain real property located in the Town of Mamaroneck, Westchester County, New York commonly known as 615 Fifth Avenue, Mamaroneck,New York and known on the Tax Assessment map of the Town of Mamaroneck as Parcel Number 1-31-333 & 1-31-344 (the "Property"), as further described on Schedule A attached hereto and made a part hereof and classified in the Service- Business Residential ("SB- R")Zoning District; and WHEREAS, on November 2, 2017, the Town of Mamaroneck Planning Board granted Site Plan Approval for the construction of a new self-storage building and associated off-street parking and site improvements; and WHEREAS,the Site Plan application involved an unlisted action pursuant to the New York State Environmental Quality Review Act (6 NYCRR § 617 et, seq.) ("SEQRA") and the Town of Mamaroneck Environmental Quality Review(Town Code Chapter 92) ("MEQR"); and WHEREAS, the Town of Mamaroneck Planning Board, having reviewed the Environmental Assessment Form submitted by the Applicant in support of the Site Plan application, approved an authorization of a determination of non-significance (the "Negative Declaration"), dated November 2, 2017, for the construction of a new self-storage building and associated improvements; and WHEREAS, according to the FEMA Flood Insurance Rate Map, the Property is located in an Area of Special Flood Hazard, FEMA Zone A, as defined in Chapter 110 of the Town of Mamaroneck Town Code (the "Town Code"), Flood Damage Prevention, and is subject to the requirements codified in Section 110-21 of the Town Code; and WHEREAS, in accordance with the requirements of Chapter 110 of the Town Code, Flood Damage Prevention, on November 2, 2017, the Town of Mamaroneck Planning Board granted a variance from Chapter 110 Section 110-21(E) to allow the lowest floor of the proposed building within Zone A with no base flood elevation data to be located at grade; and WHEREAS, in granting the variance from Chapter 110 Section 110-21(E), the Planning Board approved the alternatives of waterproofing the foundation, raising the loading dock elevation by 3856578.1 4. I one(1)foot,and decreasing stormwater runoff with pervious pavers,a"Blue roof'(rooftop storage of stormwater), and a water quality treatment unit; and WHEREAS, Sheet SP-8, Erosion and Sediment Control Plan of the approved site plan drawings and the Stormwater Management Report ("Stormwater Report") prepared by JMC Planning Engineering Landscape Architecture and Land Surveying, PLLC ("JMC"), dated October 20, 2017, depict the stormwater management infrastructure (referred to herein as the "Stormwater Infrastructure")to be constructed as part of the proposed development as required by the Town of Mamaroneck Planning Board in its final Site Plan approval and Flood Damage Prevention Code Variance Resolution dated November 2,2017; and WHEREAS, the Town Consulting Engineer and the Town Engineer, reviewed the submitted plans, drawings and reports for the proposed development, including the Stormwater Report, and determined that the stormwater management practices and flood control measures will sufficiently accommodate the flow of water and reduce the peak rate of runoff through the 100-year storm; and WHEREAS, the Stormwater Infrastructure benefits the Property further described on Schedule A attached hereto and made a part hereof, in that it collects runoff from the Property; and WHEREAS, it is understood that any subsequent deed to the Property shall contain mutual covenants providing for the enforcement of the affirmative obligations hereinafter set forth with respect to maintenance of the Stormwater Infrastructure; and WHEREAS,this EASEMENT is consistent with Chapter 95 of the Town Code, which sets forth the Town's intent and objectives to control and regulate land-disturbing activities to assure that best management practices are used to minimize water pollution, flooding, erosion and sedimentation, and are used to minimize water pollution, retain valuable topsoil and vegetation and prevent flooding, erosion and sedimentation; and WHEREAS, Special Condition 15(c) of the November 2, 2017 Site Plan Approval Resolution requires the GRANTOR to prepare and obtain approval by the Town Engineer and Town Attorney a stormwater management easement and maintenance agreement ("Easement") for permanent onsite Stormwater Infrastructure, excluding the Pine Brook Culvert, in accordance with the requirements of Town Code Section 95-15; and WHEREAS, Section 95-15.0 of the Town Code,Maintenance Easements,provides that"prior to the issuance of any approval that has a stormwater management facility as one of the requirements, the applicant or developer must execute a maintenance easement agreement that shall be binding on all subsequent landowners served by the stormwater management facility. The easement shall provide for access to the facility at reasonable times for periodic inspection by the Town of Mamaroneck to ensure that the facility is maintained in proper working condition to meet design standards and any other provisions established by this article. The easement shall be recorded by the grantor in the office of the County Clerk after approval by the counsel for the Town of Mamaroneck"; and WHEREAS, Section 95-18.0 of the Town Code further provides that "[b]y acceptance of the permit, the owners of the property,their heirs, successors and assigns shall be responsible for the 3856578.1 future maintenance, repair and replacement of all required stormwater management facilities to the satisfaction of the Stormwater Management Officer"; and WHEREAS,the maintenance to be performed as referenced herein is detailed in the Maintenance Plan provided in that certain Stormwater Report, on file with the Town of Mamaroneck; and WHEREAS, the parties hereto desire to create this EASEMENT for access over the Property to facilitate proper maintenance of the Stormwater Infrastructure. NOW, THEREFORE,the parties hereto agree to and with each other as follows: 1. The Recitals above are hereby incorporated into this EASEMENT as if fully set forth herein. 2. GRANTOR shall be obligated to maintain and/or repair in good working order the Stormwater Infrastructure. 3. All improvements constructed on the Property related to the Stormwater Infrastructure shall conform to the Site Plan Approval and GRANTOR shall not make any improvements related to the Stormwater Infrastructure without prior Town approval, such approval not to be unreasonably withheld. 4. GRANTOR shall be obligated to submit an annual report prepared by a New York State licensed professional engineer certifying, after on-site personal inspection, that the Stormwater Infrastructure has been constructed and is being maintained in accordance with the approved plans and functions as designed. 5. GRANTOR hereby grants the TOWN the right, upon 24-hours' written notice mailed to GRANTOR's attention at 615 Fifth Avenue, Larchmont, New York, 10538, but not the obligation, to enter upon the Property at reasonable times to make periodic inspections to ensure that the Stormwater Infrastructure is being maintained in proper working condition. 6. If following 24-hours' written notice mailed to GRANTOR's attention at 615 Fifth Avenue, Larchmont, New York, 10538, and after passage of 45 days for GRANTOR to cure, the TOWN determines that GRANTOR has failed or is unable to perform proper maintenance of the Drainage Infrastructure, the TOWN shall have the right, but not the obligation, upon reasonable notice to GRANTOR, to enter upon the Property to perform the work necessary to maintain, repair and preserve the continued operation and proper function of the Stormwater Infrastructure. 7. The TOWN shall have the right, but not the obligation, at its discretion to utilize independent contractors in addition to or in lieu of TOWN employees to enter the Property for the purpose of investigating, maintaining, repairing or replacing the Stormwater Infrastructure. 8. Notwithstanding the foregoing, in the event that the TOWN, in its sole reasonable discretion, determines that emergency conditions exist and that the GRANTOR is not undertaking reasonable efforts to maintain and/or repair the Stormwater Infrastructure,the 3856578.1 TOWN shall have the right, without notice, to inspect, maintain and/or repair the Stormwater Infrastructure. 9. Except in cases of emergency, in exercising its rights under this EASEMENT, the TOWN shall make reasonable efforts to enter the Property over routes as will occasion the least practicable damage and inconvenience to GRANTOR. 10. If maintenance and/or repair is performed by the TOWN, the GRANTOR shall reimburse the TOWN for all of the reasonable costs and expenses of performing the maintenance and/or repair, including but not limited to the salaries (including overtime) of TOWN employees, contractors and/or consultants who perform or supervise all or some of the work. If not timely reimbursed,the TOWN shall have the right to add such reimbursement amount to the tax(as that term is defined in Section 102(20)of the New York Real Property Tax Law) levied against the Property. In addition, the GRANTOR shall reimburse the TOWN for any costs the TOWN incurs in attempting to collect these costs (e.g. attorney's fees, fees paid to collection agencies, court costs, etc.) If not paid, the TOWN shall have the right to add such amount to the tax (as the term is defined in Section 102 (20) of the New York Real Property Tax Law)levied against the Property. 11. With respect to the liability of GRANTOR for reimbursement to the TOWN pursuant to Paragraph 10 above, each of the two (2) lots comprising the Property, further described on Schedule A attached hereto and made a part hereof,shall be jointly and severally liable for the full amount. 12. This EASEMENT shall run with the land and be binding upon and inure to the benefit of and shall be enforceable by the parties hereto,their respective heirs, legal representatives, distributes, successors and assigns,and the failure of any of them to enforce the provisions herein contained shall not be deemed a waiver of the right to do so thereafter. 13. This EASEMENT shall be filed by GRANTOR against the Property in the Office of the County Clerk of Westchester County, Division of Land Records, within ten (10) days of the date of the first written above. 14. This EASEMENT may be amended or rescinded only upon the written consent of the GRANTOR and the TOWN. 15. Any subsequent conveyance of any interest in the Property, including, without limitation, transfer, or lease, shall be subject to this EASEMENT, and any deed, lease or other instrument evidencing or effecting such conveyance shall contain language substantially as follows: "This [conveyance, lease,easement, etc.] is subject to an Easement which runs with the land and which was granted to the TOWN OF MAMARONECK by instrument dated , 2019, and recorded in the office of the Clerk of Westchester County under Control Number ." The failure to include such language in any deed or instrument shall not affect the validity or enforceability of this EASEMENT. 16. As used in this EASEMENT,the term `GRANTOR"includes the original Grantor, its,his, her or their heirs, successors and assigns, all future owners of all or any portion of the 3856578.1 1 Property, and any party entitled to possession or sue thereof; and the term "TOWN" includes the Town of Mamaroneck and its successors and assigns. 17. Each party shall perform any further acts and execute and deliver any documents,including amendments to this EASEMENT, which may be reasonably necessary to carry out its provisions. 18. Invalidation of any provision of this EASEMENT by court judgment, order, statute or otherwise shall not affect any other provisions, which shall be and remain in force and effect. IN WITNESS WHEREOF, the parties hereto have caused their signatures to be affixed the day and year first above written. ' 2--t--C------ :T").-7/4 GRANTOR SAFEGUARD STORAGE PROPERTIES, LLC TOWN OF MAMARONECK 3856578.1 Mafia L. \;/exjer Notary Public, State of New York No. 01`VE6226253 STATE OF NEW YORK ] Qualified in Nassau County, COUNTY }s.s.. Cornrn;ssion :xnires August 9. /Oat? OF On the /5 day in the year o?D 19 before me, the undersigned; a notary tary public In and for said state,personally appeared ,personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument,the individual, or the person executed the instrument. LAta}14Ad Notary Public STATE OF NEW YORK ] }s.s.. COUNTY OF On the day of in the year , before me, the undersigned, a notary public in and for said state,personally appeared ,personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument,the individual,or the person upon behalf of which the individual acted, executed the instrument. Notary Public Westchester/Mamaroneck Section Block Lots 3856578.1 rki , S O09 1o '-‘• o Town of Mamaroneck a- ?-o - ao t County of Westchester 61, 740 West Boston Post Road, Mamaroneck, NY 10543-3353 60 r COUNSEL TEL: 914/381-7815 FAX: 914/381-7809 WMakerk@TownofMamaroneckNy.org MEMORANDUM To: Stephen V.Altieri, Town Administrator Christina Battalia,Town Clerk From: William Maker,Jr.,Attorney for the Town Subject: Local law regarding the Ethics Law Date: February 15, 2019 After I had submitted the proposed local law changing the definition of "employee" in the Code of Ethics, I was asked to make a further amendment. The current list of "Sensitive Positions" in the Code of Ethics does not include the title of Deputy Town Administrator. This proposed law adds that title to the list. Other than that change, and the concomitant changes in the title of the law and the "Purpose" section, the law is the same as the one that accompanied my January 25, 2019 memorandum. If the Town Board considers the proposal ready for a public hearing, it can set the date for such a hearing at one of its upcoming meetings. ,t tot Printed on Recycled Paper Q .1 1 y Q -�1• 0 Town of Mamaroneck ,( j; 71 County of Westchester t'• '`- 7 740 West Boston Post Road, Mamaroneck, NY 11543-3353 COUNSEL TEL: 914/381-7815 FAX: 914/381-7809 1VMakerjr iTownotMamaroneckNY.or4 MEMORANDUM To: Stephen V. Alfieri, Town Administrator Christina Battalia, Town Clerk From: William Maker,Jr., Attorney for the Town Subject: Local law regarding the Ethics Law Date: January 25,2019 I attach a proposed law which, if enacted, will change the definition of "employee" in the Code of Ethics. The Purpose clause of the proposed law explains the reason for the change. The change itself is simple. The words "probationary or permanent" have been inserted into the existing definition. They can be found in the second line. No other edits or deletions are made to the current definition If the Town Board considers the proposal ready for a public hearing, it can set the date for such a hearing at one of its upcoming meetings. (..:17\(314/9 IS la Printed lin Recycled Paper I Local Law No. -2019 This local law shall be known as the "Elimination of Seasonal Employees from the List of Employees Required to Make the Certification Mandated by the Code of Ethics and the Addition of the Position of Deputy Town Administrator to the List of Sensitive Positions" Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1 —Purpose: Currently, section 17-6 B. of the Town Code requires each employee to certify annually that he/she has read the Town's Code of Ethics and has not knowingly or willfully violated that Code. The Town hires a number of seasonal employees who work for limited periods of time during the year. Examples include persons employed to work at the ice rink, the summer camps and the pool. The Town Board continues to maintain that it is important for employees who work all year long, whether in a full or part-time capacity, to make the certification mandated by the Code of Ethics, but finds it unnecessary for seasonal employees to do so. This local law exempts seasonal employees from the certification requirement by modifying the definition of"employee" to include only full-time employees. The title of Deputy Town Administrator has been created. By this local law, that position is added to the list of Sensitive Positions in the Code of Ethics. Section 2—Amendment of a current section of the Mamaroneck Code: Section 17-4 of the Code of the Town of Mamaroneck hereby is amended by deleting the definition of EMPLOYEE and substituting the following definition of EMPLOYEE in its place: EMPLOYEE Each officer, volunteer or employee of the Town of Mamaroneck, whether paid or unpaid, whether elected or appointed, whether serving in a full-time, probationary or permanent part-time or advisory capacity. Volunteers whose responsibilities do not give rise to possible violations of these rules shall not be considered "employees" for the purpose of this article. The Town Board shall determine which volunteers shall be considered "employees"for this purpose. Section 3—Amendment of a current section of the Mamaroneck Code: Section 17-4 of the Code of the Town of Mamaroneck hereby is amended by adding the following title to the list of Sensitive Positions: SENSITIVE POSITION N. Deputy Town Administrator and by relettering the existing sections 17-4 N. through and including 17-4 QQ. to sections 17-4 0. through and including section 17-4 RR. Section 4-Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 5-Effective Date: This Local Law shall become effective upon filing with the Secretary of State. February 8,2019 4 4.7 0 o Town of Mamaroneck PrD-1— 4 1 0 W \- _ Town Center • I 1 � FOUNDNDf_D 740 West Boston Post Road, Mamaroneck, NY 10543-3353 1GGg--e0 "d-(011 TEL: (914) 381-7812 OFFICE OF THE TOWN ADMINISTRATOR FAX: (914) 381-7809 cgreenodonnell@townofmamaroneckny.org TO: Stephen Altieri, Town Administrator Nancy Seligson, Town Supervisor Town Board Members FROM: Connie Green O'Donnell, Deputy Town Administrator DATE: February 19, 2019 SUBJECT: Appointment-Town Comptroller/Receiver of Taxes After an extensive search for a viable candidate for the Town Comptroller/Receiver of Taxes' position, we are recommending that the Town Board appoint Tracy Yogman. If appointed, Ms. Yogman would start March 18, 2019 at an annual salary of$164,000. The funding for the position is reflected in the 2019 budget. Enclosed for your review and consideration are Ms. Yogman's cover letter along with her resume and the proposed employment offer letter. Ms. Yogman is currently the Chief Financial Officer for the Legal Aid Society of Suffolk County, a non for profit with a$30m operating budget. Previously she served as the Commissioner of Finance for the City of New Rochelle for two years which has an operating budget in excess of$150m. Ms. Yogman has also worked for the Queens Borough Public Library as the Vice President of Finance/Chief Financial Officer and the Town of Huntington where she held the position of Town Comptroller. Given her extensive background and experience in the area of municipal finance, Ms. Yogman is well qualified to fill the position. Although not a requirement, it should be noted that Ms. Yogman is a Certified Public Accountant (CPA). In addition, she was highly recommended by the City Manager of New Rochelle with whom she worked closely with while serving as the Commissioner of Finance. ACTION REQUESTED:That the Town Board appoint Tracy Yogman as the Town Comptroller/Receiver of Taxes effective March 18, 2019 at an annual salary of$164,000 and authorize the Town Administrator to sign Ms. Yogman's employment offer letter. • F � 0 o Town of Mamaroneck R, Town Center 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org www.townofmamaroneckny.org February 14, 2019 Tracy Yogman, CPA 10 Terrace Circle, Apt 1 E Great Neck, New York 11021 RE: Proposed Employment Offer Dear Ms. Yogman: As discussed, following are the terms and conditions of your proposed employment offer to serve as the Town Comptroller/Receiver of Taxes for the Town of Mamaroneck. Your appointment is subject to approval by the members of the Town Board. If approved, you would be required to serve a fifty-two (52) week probationary period. Following are the terms and conditions of the employment offer: ➢ Salary: Your starting annual salary will be $164,000, which will be paid bi-weekly. Any future adjustments will be considered during the salary review process for management staff which is conducted each year. ➢ Health Insurance: You will be eligible to participate in the New York State Health Insurance Program (NYSHIP). If elected, coverage will be effective the first of the month following your hire date. You would be required to contribute ten percent (10%) of the premium on a pre- tax basis. The contribution is adjusted each calendar year and is based on NYSHIP's premium. If you retire through the New York State and Local Retirement System (NYSLRS) and have completed ten (10) years of service, you and your eligible dependents will be entitled to receive healthcare coverage in retirement. Your service with the City of New Rochelle will be considered in determining your eligibility for coverage. You will be required to pay ten percent (10%) of the premium. The cost for tit Printed on Recycled Paper retiree healthcare coverage may be paid by accrued health insurance credits as explained in the attached "CSEA Retiree Health Care Contribution System" statement. In the event you predecease your eligible dependents, the Town, at its expense, will continue to provide healthcare coverage for your eligible dependents for three (3) months commencing the first of the month following your death. At the end of the three (3) month period, your dependents' eligibility to continue coverage will be in accordance with the NYSHIP provisions. ➢ Health Insurance "Buy-out": If you decide not to elect the NYSHIP coverage, you will be eligible for the "buy-out" payment provided you are not covered by the NYSHIP for a period of twelve (12) consecutive months. The payment would be five thousand dollars ($5,000) if you are eligible for a family health insurance plan or four thousand dollars ($4,000) if you are eligible for an individual plan, both of which would be subject to applicable withholding and payroll taxes. ➢ New York State and Local Retirement System: Your participation as a member of Tier 4 will continue. The Town will provide you with the benefits of Section 41j which would permit you to use your unpaid sick leave up to one hundred sixty-five (165) days towards retirement service credit. • Dental Plan & Optical Plan: You will be eligible to participate in the Town's Dental Plan and Optical Plan the first of the month following your hire date at no cost to you. ➢ Life Insurance &Accidental Death &Dismemberment Insurance: You will be covered by a ten thousand dollar ($10,000) Life Insurance Policy and a ten thousand dollar ($10,000) Accidental Death and Dismemberment Policy at no cost to you. ➢ 457(b) Deferred Compensation Plan: You will be eligible to participate in the 457(b) Plan which permits salary deferrals on a pre- tax basis subject to annual contribution limits. ➢ Sick Leave: You will receive ten (10) sick days for the 2019 calendar year. Each subsequent calendar year you will receive twelve (12) sick days. An additional day will be earned if you have not taken a sick day in a consecutive four (4) month period in a calendar year. If in any full calendar year you have not used sick time, you will be eligible to receive four hundred dollars ($400), subject to applicable withholding and payroll taxes. Upon retirement, if you have not reached the maximum years of service pursuant to the NYSLRS, the Town will pay you at the rate of eighty dollars ($80) per day for any accumulated sick leave in excess of one hundred and sixty-five (165) days to a maximum of two hundred and forty (240) days. The maximum number of days for which you will be paid is seventy-five (75). ➢ Vacation: You will be entitled to twenty (20) vacation days in 2019 and in each subsequent calendar year thereafter. Vacation days may not be carried over from year-to-year without the approval of the Town Administrator or the Deputy Town Administrator. Upon retirement, resignation or separation from service, other than cause, you will be paid for unused vacation to a maximum of one (1) year's vacation entitlement. ➢ Workers' Compensation: You will be entitled to Workers' Compensation insurance pursuant to the applicable requirements of the laws of New York State. If you are necessarily absent from work because of a job related injury as defined by the law, you shall be granted leave with full pay for a period not to exceed nine (9) months, exclusive of accumulated sick leave and vacation leave. During such absence, you shall not accrue sick leave or vacation leave credits. ➢ Personal Time: You will be entitled to personal leave for appointments and personal business that cannot be otherwise scheduled during non-working hours. Personal leave is subject to the approval of the Town Administrator or the Deputy Town Administrator. ➢ Health Club Membership: You will be eligible to receive reimbursement for health club or gym membership expenses up to two hundred and seventy-five dollars ($275) each calendar year. ➢ Longevity Pay: You will be entitled to longevity payments in accordance with the schedule in the collective bargaining agreement between the Town and the Civil Service Employees Association. ➢ Holidays: You will be entitled to the paid holidays listed in the collective bargaining agreement between the Town and the Civil Service Employees Association. ➢ Professional Development: The Town will reimburse you for expenses associated with GFOA membership and Continuing Professional Education (CPE) courses required to maintain your CPA license. In addition, you will be reimbursed for reasonable expenses to attend association conferences. Attendance at these conferences will be subject to the approval of the Town Administrator or the Deputy Town Administrator. The offer for you to serve as the Town Comptroller/Receiver of Taxes is made with the understanding that there is no personal conflict of interest pertaining to you that will adversely affect your ability to perform the duties of this position. You agree that you shall not conduct any private work that would be in conflict with your duties in the Town of Mamaroneck. We look forward to your joining the staff and hope you find it to be a truly rewarding and challenging experience. Sincerely, Stephen V. Altieri Town Administrator I, Tracy Yogman, am in agreement with the aforementioned terms and conditions of employment as the Town Comptroller/Receiver of Taxes for the Town of Mamaroneck. Tracy Yogman Date