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2018_12_17 Town Board Meeting Packet
TOWN OF MAMARONECK TOWN BOARD AGENDA MONDAY, DECEMBER 17, 2018 V 5:00PM THE TOWN BOARD WILL CONVENE IN CONFERENCE ROOMTO DISCUSS: 1. Discussion Comprehensive Plan 2. Final Review- 2019 Town Budget 3. Boards & Commissions 4. Update- Parking Consultant 5. Discussion - Proposed Assessment Legislation 6. New Business 7. Request for Executive Session 8:00PM CALL TO ORDER—CONFERENCE ROOM C SUPERVISOR'S REPORT PUBLIC HEARING-Preliminary 2019 Town Budget& Preliminary Town of Mamaroneck Fire District#1 Budget CITIZEN COMMENTS BOARD OF FIRE COMMISSIONERS 1. Fire Claims 2. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1. Adoption-2019 Town Budget -2. Ratification- Stipulation of Agreement- Police Benevolent Association 3. Authorization-Consultant Services-Parking 4. Authorization- Replacement of Heating System- Highway Garage 5. Approval -Amendment-Westchester Joint Water Works Project A-1310 6. Salary Authorization - Police Department 7. Transfer of Funds- Fall Planting Program 8. Write off of Unpaid Penalty & Interest Charges 9. Appointment-Community Development Advisory Group 10. Consideration of Certiorari 11 . Sek p4 - I �,c - ���-., si. 1 I i I t+ REPORT OF MINUTES REPORTS OF THE COUNCIL TOWN CLERK'S REPORT ,2 NEXT REGULARLY SCHEDULED MEETI G—January 2019 Any physically handicapped person nee ing special assis ce in order to attend the meeting should contact the Town Ad inistrator's offi at 381-7810. o '1/4,s 1°1°7 "Ikg • Town of Mamaroneck _ � ti; z Town Center is —6 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org www.townofmamaroneckny.org Memorandum To: Supervisor and Town Board Re: Write Off of Unpaid Property Taxes SBL # 8-3-51.2 — 131 Highview Street Date: December 13, 2018 In September of this year, the Town Attorney advised the Town Board that the property at the above address was sold at public auction. This is a property, whose owner failed to pay real estate taxes. The Town Attorney's memorandum is attached. As described in the Town Attorney's memorandum the Town was unable to collect the full amount of the taxes due. Of the total amount due of $121,296.77, the Town received $112,826.86, thereby leaving a shortfall of $8,469.91 The Town will soon be closing its financial records for 2018 and it necessary to write off the unpaid property taxes and accrued interest and penalties since they are essentially uncollectible. REQUESTED ACTION: THAT THE TOWN BOARD ADOPT A RESOLUTION TO WRITE OFF UNPAID PROPERTY TAX INCLUDING ACCRUED PENALTIES AND INTEREST IN THE AMOUNT OF $8,469.89 FOR THE FOLLOWING PARCEL AND TAX BILLS: SBL #8-3-51.2 /2006 TOWN AND COUNTY TAXES TOTALING $3,374.41 AND 2006 MAMARONECK SCHOOL TOTALING $5,095.48 Stephen V. Altieri Town Administrator Co Printed on Recycled Paper f '2- 1 Town of Mamaroneck z m Town Center 7, 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org www.townofmamaroneckny.org Memorandum To: Supervisor and Town Board Re: Revised 2019 Preliminary Budget Date: December 15, 2018 Subsequent to the 2019 Preliminary Budget hearing held on December 5, changes are proposed to the Budget for your consideration. These changes are the result of changes in circumstances that result in the budget document being more up to date as we move into 2019. Below is the summary of the 2019 Preliminary Budget as presented at the budget hearing: 2018 2019 Change 0/0 Adopted Preliminary Change Budget Budget Expenditures $39,207,547 $40,261,743 $1,054,196 2.70/0 Non-Property $12,103,783 $12,155,003 $51,220 .40/0 Tax Revenue Applied $1,457,725 $1,552,500 $94,775 6.5% Surplus Tax Levy $25,646,039 $26,545,240 $908,201 3.5% The following is the summary of the revised 2019 Preliminary Budget which is recommended for adoption: 2018 2019 Change 0/0 Adopted Preliminary Change Budget Budget (REVISED Expenditures $39,207,547 $40,247,166 $1,039,619 2.6% Non-Property $12,103,783 $12,155,003 $51,220 .4% Tax Revenue Applied , $1,457,725 $1,577,500 $119,775 8.2% Surplus Tax Levy $25,646,039 $26,514,663 $868,624 3.4% The revisions to the budget does further reduce total expenditures and the tax levy, both by 1/10th of 1%. There is a $25,000 increase in the application of surplus. lli> dy 2019 Revised Preliminary Budget Stephen Altieri The changes however do not result in changes to the tax rates for the various budget funds. Proposed Budget Revisions 1. Medical Insurance: Subsequent to the Budget hearing the Town did receive official word that the final increase in health insurance would be on average 3%. The rate change is on average because, there are different plans that apply: family coverage, individual coverage and retiree coverage. Since the number of insureds is different for each class of coverage the total cost must be calculated for each class. As a result the Town was able to further reduce the expenditures in the Townwide and Part Town Fund by a total of $110,000. There were reductions in the other funds however the amounts were relatively insignificant; some in the hundreds of dollars. The recommendation is to leave the medical insurance appropriations unchanged in the special districts. 2. Police Department Salaries: Subject to final ratification by the Town Board, the Town and the PBA have reached a tentative agreement to extend the existing labor contract that expires in December of 2018. For 2019, the proposed contract extension calls for a 2% increase in salaries. The increase is consistent with the change in the regional consumer price index over the last twelve months. Should the Board approve the contract extension, the impact is reflected in the revised 2019 Preliminary Budget. The impact of the proposed change in Police salaries results in a total increase of $63,807 increase in salary appropriations on a base of $5,447,917. The actual cost increase is 1.2%. The new salary total will be $5,181,724. Should the Town Board prefer not to approve the collective bargaining agreement the salary line will be changed back to the schedule reflected in the original version of the Preliminary Budget. 3. Proposed New Positions- Senior Center and Hommocks Ice Rink: The 2019 Preliminary Budget includes two new positions; one for the Senior Center and a second for the Hommocks Ice Rink. In the Preliminary Budget the proposal was to fill the positions in September of 2019 resulting in a savings of approximately $72,806. In calculating the starting date for these positions, we had neglected to realize that to minimize the impact of the costs for the new positions, part time positions in both programs were deleted from the budget. Consequently, the September start date poses staffing shortages at the Senior Center and the Ice Rink which will effect programming. Therefore the proposal is to have the new employee start dates moved up to April instead of September. As a result the original estimated savings of $72,806 is reduced to $44,000. To compensate for a portion of the change the proposal is to add $25,000 to surplus application in the Townwide budget. 21Page 2019 Revised Preliminary Budget ( Stephen Altieri With the changes proposed here, the 2019 Proposed Town Budget remains a responsible budget meeting the needs of the community. Although the tax levy exceeds the New York State Tax Cap guideline by 1.3% the property tax implications are quite reasonable considering the environment in which the Town is operating. Our financial strength and stability remains in place. This is evidenced by the recent confirmation of the Town's Aaa credit rating and the upgrade in the Fire District credit rating from Aa2 to Aa1. Attached is a revised budget summary page and a budget summary by Fund and Department. REQUESTED ACTION: THAT THE TOWN BOARD ADOPT THE TOWN OF MAMARONECK AND TOWN OF MAMARONECK FIRE DISTRICT #1 BUDGETS AS PROPOSED FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2019. Stephen V. Altieri Town Administrator/Budget Officer Wage 1, I TOWN OF MAMARONECK 2019 PRELIMINARY BUDGET SUMMARY Estimated Appropriated FUND & DISTRICT Appropriations Revenues Fund Balance Tax Levy GENERAL FUND- General Town 12,685,771 6,948,789 1,125,000 4,611,982 GENERAL FUND- Part Town 13,021,384 2,762,070 400,000 9,859,314 HIGHWAY FUND 5,551,506 576,900 - 4,974,606 FIRE DISTRICT 3,950,973 19,500 52,500 3,878,973 d STREET LIGHTING DISTRICT 301,573 - - 301,573 AMBULANCE DISTRICT 1,608,112 920,000 - 688,112 GARBAGE DISTRICT 2,200,103 - - 2,200,103 SEWER DISTRICT 473,496 473,496 - - WATER DISTRICT 454,248 454,248 - - TOTAL: $ 40,247,166 $ 12,155,003 $ 1,577,500 $ 26,514,663 ., II 2018 ASSESSMENT ROLL-TAXABLE VALUE COMPARISON OF TAXABLE VALUE-2017 TO 2018 ASSESSMENT 2017 2018 ASSESSMENT ASSESSMENT TOWN OF MAMARONECK 4,308,315,488 44% FOR 2018 TAX FOR 2019 TAX (Unincorporated Area) General Fund-T.W. 9,771,592,337 9,774,581,720 General Fund-T.O. 4,273,948,507 4,308,315,488 VILLAGE OF LARCHMONT 2,852,474,623 29% Highway Fund 4,273,948,507 4,308,315,488 Fire District 4,310,659,752 4,341,181,950 VILLAGE OF MAMARONECK 2,613,791,609 27% Street Lighting District 4,310,659,752 4,341,181,950 Ambulance District 9,868,637,351 9,865,111,723 TOTAL TAXABLE ASSESSED VALUE 9,774,581,720 100% Garbage District 4,310,659,752 4,341,181,950 (Town Wide) Sewer District#1 4,114,212,152 4,136,201,850 Water District 4,310,659,752 4,341,181,950 SUMMARY OF ASSESSMENT COMPARISON OF TAX RATES-2018 TO 2019 TAXES(PER$1,000 OF TAXABLE A.V.) TOTAL TAXABLE ASSESSED PROPERTY VALUE 9,774,581,720 ""' (Townwide)Less Partially Exempt Properties 2018 TAX RATE 2019 TAX RATE 1 ACTUAL ESTIMATED INCREASE DECREASE VETERANS EXEMPTIONS 43,293,764 General Fund-T.W. 0.41 0.47 0.06 (Section 458,458a,R.P.T.L.) General Fund-T.O. 2.31 2.29 (0.02) Highway Fund 1.18 1.15 (0.03) AGED EXEMPTIONS(Section 467,R.P.T.L) 34,865,746 Fire District 0.88 0.89 0.01 Street Lighting District 0.07 0.07 CLERGY EXEMPTIONS(Section 460,R.P.T.L) - Ambulance District 0.06 0.07 0.01 Garbage District 0.50 0.51 0.01 DISABILITY/LIMITED INCOME EXEMPTIONS 538,485 Sewer District#1 - - - (Section 459-c,R.P.T.L.) Water District - - TOTAL(TOWN): $ 5.41 $ 5.45 $ 0.09 $ (0.05) MUNI CORP.(Prop Acquired Sec 406(5),R.P.T.L) 35,500 NET INCREASE IN TAX RATE: $ 0.04 OR 0.77% WHOLLY EXEMPT PROPERTY 754,747,873 TOTAL ASSESSED PROPERTY VALUE (Town Wide) 10,608,063,088 Date Prepared 12113/201802:24 PM TOWN OF MAMARONECK 8UD4011 1.0Page 1 of 11 Report Date. 12/13/2018 Account Table: BUDGET Budget Summary By Fund & Department Prepared By:TONY Alt. Sort Table Fiscal Year 2019 Period From: 1 To: 12 Original Adjusted 2018 2019 2019 Variance To 2016 2017 2018 2018 Actual TENTATIVE PRELIM PRELIM Actual Actual Budget Budget Per 1-12 Stage Stage Stage Fund A GENERAL FUND TOWNWIDE Dept 0000 11.584.001.93 13,353.943.54 12.096.220.00 12,357,356.00 10.115.343.90 12.781.156.00 12.685,771.00 4.87% Dept 1010 TOWN BOARD 29.602.35 28,937.46 29,676.00 29.676.00 28.779.00 30.426.00 30,426.00 2.53% Dept 1110 TOWN JUSTICE 370.275.32 356.002.36 371.822.00 371.822.00 326.047.28 378.115.00 378,115.00 1.69% Dept 1220 TOWN SUPERVISOR 85.873.99 86.930.84 89.623.00 89.623.00 90.985.69 98.563.00 98.563.00 9.98% Dept 1221 TOWN ADMINISTRATOR 334.818.36 306.287.21 339,001.00 339,001.00 268,679.45 288,409.00 288.409.00 -14.92% Dept 1315 COMPTROLLER/ 547,672.13 571,460.77 595.462.00 595.462.00 577,419.73 626.259.00 626,259.00 5.17% RECEIVER OF TAXES Dept 1320 AUDITOR 74,038.00 77.675.00 80.100.00 80.100 00 76.600.00 80.100.00 80,100.00 Dept 1355 ASSESSOR 641,987.62 600,734.31 560,715.00 560,715.00 552.809.90 603,456.00 603,456.00 7.62% Dept 1410 TOWN CLERK 212.339.04 228,242.52 248.990.00 258.990.00 252,245.73 266.048.00 268.602.00 7.88% Dept 1420 ATTORNEY 285.198.60 255.324.44 252.200.00 252.200.00 237.054.54 265,550.00 265.550.00 5.29% Dept 1430 HUMAN RESOURCES 121,438.13 191.015.29 208,850.00 208.850.00 251,713.91 283,507.00 283,507.00 35.75% Dept 1440 ENGINEER 125.942.69 55.677.24 127,300.00 145,500.00 160.729.95 151,300.00 151.300.00 18.85% Dept 1450 ELECTIONS 43.360.00 44.660.00 45,997.00 45.997.00 46.000.00 47.500.00 47,500.00 3.27% Dept 1620 TOWN CENTER 355.002.34 357,221.02 358.357.00 368.855.14 349.092.13 375,171.00 375,171.00 4.69% Dept 1650 CENTRAL 57.835.92 74.235.07 72.620.00 72.620.00 73.908.16 76,299.00 76.299.00 5.07% COMMUNICATIONS Dept 1670 CENTRAL SERVICES 86.165.59 121.194.74 130.500.00 130,500.00 99.238.90 130.000.00 130.000.00 -0.38% Dept 1680 CENTRAL DATA 342.691.31 335.536.33 372.875.00 372.875.00 302,123.35 403.472.00 403,472.00 8.21% PROCESSING Dept 1900 SPECIAL ITEMS 303.638.78 747.425.90 348.850.00 348.850.00 354,169.51 379,300.00 379.300.00 8.73% Dept 4210 NARCOTICS GUIDANCE 373.062.88 424.618.89 415.000.00 415.000.00 384.937.30 450.000.00 450.000.00 8.43% - COUNCIL - Date-Prep 2:24-PM BUD40111.0 Report Date: 12/13/2018 ge Account Table: BUDGET Budget Summary By Fund & Department Prepared By:TONY Alt.Sort Table: Fiscal Year:2019 Period From:1 To:12 Original Adjusted 2018 2019 2019 Variance To 2016 2017 2018 2018 Actual TENTATIVE PRELIM PRELIM Actual Actual Budget Budget Per 1-12 _ Stage Stage Stage Fund A GENERAL FUND TOWNWIDE Dept 5010 HIGHWAY 120.914.06 123,273.93 127,320.00 127,320.00 108,701.59 129,720.00 129,720.00 1.89% ADMINISTRATION Dept 5650 OFF STREET PARKING 13,685.85 17,975.25 15,400.00 15,400.00 9,105.27 15,600.00 15.600.00 1.30% Dept 6310 COMMUNITY RESOURCE 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 CENTER Dept 6772 PROGRAMS FOR THE 436,611.90 433,146.30 520,406.00 530,406.00 448.382.42 555,211.00 542,022.00 4.15% AGING Dept 7020 GENERAL RECREATION 407,487.31 403,622.04 424,258.00 424,258.00 383,114.36 428,266.00 428,266.00 0.94% Dept 7150 SPEC RECREATION 23,864.96 72,357.77 32,500.00 32,500.00 17.033.49 32,900.00 32,900.00 1.23% FACILITY Dept 7180 POOL 754,573.05 778,323.84 808,116.00 808.981.00 687,142.47 816,367.00 816,367.00 1.02% Dept 7265 ICE RINK 594,412.61 600,405.63 636,192.00 640,713.00 577,848.54 708,623.00 692,873.00 8.91% Dept 7310 YOUTH PROGRAMS 524,505.70 618,024.06 716,622.00 716,622.00 633,021.08 738,846.00 738,846.00 3.10% Dept 7620 ADULT RECREATION 90,518.20 98,582.65 103,659.00 103,659.00 94,044.75 106,040.00 106,040.00 2.30% Dept 8510 COMMUNITY 23,289.34 25,810.73 27,200.00 38,400.00 29,145.66 30,500.00 30,500.00 12.13% BEAUTIFICATION Dept 8610 RENT SUBSIDY 397,419.99 425,664.00 450,600.00 450,600.00 370,627.59 449,945.00 449,945.00 -0.15% PROGRAM Dept 8810 CEMETERIES 11,400.00 10,200.00 16,000.00 16,000.00 8,650.00 16,400.00 16,400.00 2.50% Dept 8830 COMMUNITY SERVICES 700.00 0.00 1,000.00 1,000.00 0.00 1,000.00 1,000.00 Dept 9000 EMPLOYEE BENEFITS 1,994.358.53 2,119,885.06 2,274.300.00 2,274,300.00 1,894,406.86 2.468.450.00 2.397.450.00 5.41% Dept 9900 INTERFUND TRANSFERS 1,108,520.13 1.687.739.50 1,279,709.00 1.469.559.00 1,452,806.15 1,338.813.00 1,336,813.00 4.46% Total Fund A GENERAL FUND 675,797.25 1,060,753.39 0.00 6,001.86 (1,046,220.86) 0.00 0.00 TOWNWIDE Date Prepared: 12/13/2018 02:24 PM TOWN OF MAMARONECK Page 3111 .0 Report Date: 12/13/2018 Account Table: BUDGET Budget Summary By Fund & Department Prepared By:TONY Alt.Sort Table: Fiscal Year.2019 Period From:1 To:12 Original Adjusted 2018 2019 2019 Variance To 2016 2017 2018 2018 Actual TENTATIVE PRELIM PRELIM Actual Actual Budget Budget Per 1-12 Stage Stage Stage Fund B GENERAL FUND PART TOWN Dept 0000 12,069.524.39 12.555.382.50 12,794.860.00 12.936.860.00 12.475,197.13 13.142.577.00 13,021,384.00 1.77% Dept 1650 CENTRAL 23,313.27 28,090.70 41,960.00 41,960.00 34,819.50 41,603.00 41,603.00 4.85% COMMUNICATIONS Dept 1670 CENTRAL SERVICES 73,499.50 79,250.60 130,900.00 130,900.00 73,816.88 101,900.00 101,900.00 -22.15% Dept 1680 CENTRAL DATA 167,185.00 137,342.79 157,576.00 157,576.00 136,935.08 288,431.00 288.431.00 83.04% PROCESSING Dept 1900 SPECIAL ITEMS 232,320.06 182,905.95 199,830.00 199,830.00 230,441.97 328,500.00 253.500.00 26.86% Dept 3010 PUBLIC SAFETY 2,125.18 5,179.00 11,000.00 11,000.00 3,725.00 11,000.00 11,000.00 Dept 3120 POLICE DEPARTMENT 5,016.769.75 5,272,345.53 5.455.767.00 5,458,898.94 4,994,910.44 5,259,617.00 5,323,424.00 -2.43% Dept 3310 TRAFFIC CONTROL 80.599.85 57,624.42 96.858.00 101,467.49 86,336.36 107,718.00 107,718.00 11.21% Dept 3510 CONTROL OF ANIMALS 18,204.00 18,264.00 18,500.00 18,500.00 16.389.00 18,500.00 18,500.00 Dept 3620 BUILDING/SAFETY 441,027.00 471.289.48 448,179.00 448,179.00 412,130.21 431,954.00 431,954.00 -3.62% INSPECTION Dept 4210 NARCOTICS GUIDANCE 56,100.00 59,100.00 59,100.00 59,100.00 59,100.00 59,100.00 59,100.00 COUNCIL Dept 5650 OFF STREET PARKING 9.976.12 6,320.46 33.550.00 33,550.00 14,692.83 33,550.00 33,550.00 Dept 7140 PLAYGRDS&REC(MEM 54,272.61 53,998.60 62,650.00 62,650.00 54,682.15 63,300.00 63,300.00 1.04% PARK) Dept 7310 YOUTH PROGRAMS 500.00 21,000.00 21,000.00 21,000.00 20,000.00 21,000.00 21,000.00 Dept 7321 JOINT YOUTH 514.64 525.27 0.00 0.00 0.00 0.00 0.00 PROGRAMS Dept 7410 LIBRARY 1,238,076.00 1,263,000.00 1,288,280.00 1,288,260.00 1,288,260.00 1,320.500.00 1,320,500.00 2.50% Dept 7550 CELEBRATIONS 2,968.94 2,557.50 3,000.00 3,000.00 2.606.00 3,000.00 3,000.00 Dept 8010 ZONING BOARD OF 48,537.91 48,504.91 50,685.00 50,685.00 44,811.50 50.990.00 50,990.00 0.60% • APPEALS -Bate-Pre BUD4011 1.0 Report Date: 12/13/2018 age o Account Table: BUDGET Budget Summary By Fund & Department Prepared By:TONY Alt.Sort Table: Fiscal Year:2019 Period From:1 To:12 Original Adjusted 2018 2019 2019 Variance To 2016 2017 2018 2018 Actual TENTATIVE PRELIM PREUM Actual Actual Budget Budget Per 1-12 Stage Stage Stage! Fund B GENERAL FUND PART TOWN Dept 8020 PLANNING BOARD 60.389.83 77.118.93 71,235.00 71,235.00 61,037.31 72,290.00 72,290.00 1.48% Dept 8030 COASTAL ZONE 0.00 750.00 1,425.00 1,425.00 48.49 1,250.00 1,250.00 -12.28% Dept 8090 ENVIRONMENTAL 77.484.90 82,562.63 85,468.00 85,468.00 83,402.08 87,687.00 87,687.00 2.60% CONTROL Dept 8095 SUSTAINABILITY COLL 3,488.58 7,836.71 10,000.00 10,200.00 2,825.82 10,000.00 10,000.00 Dept 8611 EMERG TENANT PROT 2,450.00 2,450.00 2,500.00 2,500.00 2,410.00 2,500.00 2,500.00 ADMIN Dept 9000 EMPLOYEE BENEFITS 3.660.585.70 3,837.745.01 4.177.250.00 4.177,250.00 3,275.147.02 4,420,800.00 4.310,800.00 3.20% Dept 9900 INTERFUND TRANSFERS 336,330.67 386,965.54 368,167.00 510.167.00 400,792.81 407,387.00 407,387.00 10.65% Total Fund B GENERAL FUND PART 462,804.88 452,654.47 0.00 (7,941.43) 1,175,876.68 0.00 0.00 TOWN Date Prepared: 12/13/2018 02:24 PM BUD4011 1.0 Report Date: 12/13/2018 TOWN OF MAMARONECK Page 5 of 11 Account Table: BUDGET Budget Summary By Fund & Department Prepared By:TONY Alt.Sort Table: Fiscal Year:2019 Period From:1 To:12 Original Adjusted 2018 2019 2019 Variance To 2016 2017 2018 2018 Actual TENTATIVE PRELIM PRELIM Actual Actual Budget Budget Per 1-12 Stage Stage Stage Fund DB HIGHWAY FUND Dept 0000 5,131.886.98 5,696.414.50 5,731.339.00 5.731.339.00 5.452.396.02 5,591.506.00 5.551.506.00 -3.14% Dept 5110 ROAD MAINTENANCE 1,208.259.58 1,139,940.75 1.263.737.00 1,280,334.50 1,119.099.42 1,704.175.00 1,704.175.00 34.85% Dept 5130 CENTRAL GARAGE 862,947.60 911,055.65 989,637.00 989,862.00 837,911.27 998,708.00 998,708.00 0.92% Dept 5140 PARKS/TREE 475.530.71 512.193.40 473,025.00 473,025.00 539.973.75 103,900.00 103,900.00 -78.03% MAINTENANCE Dept 5142 SNOW REMOVAL 261,714.21 366,442.60 328.000.00 328.000.00 270,697.61 328,000.00 328,000.00 Dept 9000 EMPLOYEE BENEFITS 1.339,367.12 1,476,229.27 1,600.350.00 1,600,350.00 1.322.089.13 1,605,900.00 1.585.900.00 -2.15% Dept 9900 INTERFUND TRANSFERS 954,467.38 1,497,770.26 1.076.590.00 1.076.590.00 1,056,712.19 850,823.00 850,823.00 -20.97% Total Fund DB HIGHWAY FUND 31,600.40 (207,217.43) 0.00 (16,822.50) 305,912.65 0.00 0.00 Date Prepared`-4242/20.489244-RM TAIALI•L MARONECK BUD4011 1.0 Report Date: 12/13/2018 V �� PlitgFrOr r1----7' Account Table: BUDGET Budget Summary By Fund & Department Prepared By:TONY Alt.Sort Table: Fiscal Year.2019 Period From:1 To: 12 Original Adjusted 2018 2019 2019 Variance To 2016 2017 2018 2018 Actual TENTATIVE PRELIM PRELIM Actual Actual Budget Budget Per 1-12 Stage Stage Stage Fund SF FIRE DISTRICT Dept 0000 3,260,434.52 3.706,591.73 3,863.148.00 3,996.848.00 4252,088.31 4.020.973.00 3,950.973.00 2.27% Dept 3410 FIRE DISTRICT 1,891,419.63 1,829.991.71 2,005,700.00 2.005,700.00 1,915,662.64 2.186,186.00 2,186,186.00 9.00% Dept 9000 EMPLOYEE BENEFITS 1,192.311.72 1,239.529.10 1,425,800.00 1.425,800.00 1,140,845.43 1,401,800.00 1,331,800.00 4.59% Dept 9730 BOND ANTICIPATION 31,201.00 0.00 0.00 0.00 0.00 0.00 0.00 NOTES Dept 9900 INTERFUND TRANSFERS 195,374.00 437,740.33 431,648.00 547,348.00 547,347.51 432,987.00 432.987.00 0.31% Total Fund SF FIRE DISTRICT (49,871.83) 199,330.59 0.00 18,000.00 648,232.73 0.00 0.00 Date Prepared: 12/13/2018 02:24 PM TOWN OF MAMARONECK BUD4011 Report Date: 12/13/2018 Account Table: BUDGET Budget Summary By Fund & Department Prepared By:TONY Alt.Sort Table: Fiscal Year.2019 Period From:1 To:12 Original Adjusted 2018 2019 2019 Variance To 2016 2017 2018 2018 Actual TENTATIVE PRELIM PRELIM Actual Actual Budget Budget Per 1-12 Stage Stage Stage Fund SL STREET LIGHTING DISTRICT Dept 0000 324.955.26 256,655.80 289,005.00 289,005.00 288.880.71 302,013.00 301,573.00 4.35% Dept 5182 STREET LIGHTING 141,535.68 139,429.78 135.306.00 135,901.00 136,237.61 149,817.00 149,817.00 10.72% DISTRICT Dept 9000 EMPLOYEE BENEFITS 27,796.16 26,009.12 28.065.00 28,065.00 24,730.45 27,185.00 26,745.00 -4.70% Dept 9900 INTERFUND TRANSFERS 127.877.54 126,236.90 125.634.00 125,634.00 125,634.26 125,011.00 125.011.00 -0.50% Total Fund SL STREET LIGHTING 27,745.88 (35,020.00) 0.00 (595.00) 2,278.39 0.00 0.00 DISTRICT Dat ... .. r i a • g . . , , . . - a . - BUD4011 1.0 Report Date: 12/13/2018 -i- • . . Account Table: BUDGET Budget Summary By Fund & Department Prepared By TONY Aft.Sort Table: Fiscal Year.2019 Period From:1 To: 12 Original Adjusted 2018 2019 2019 Variance To 2016 2017 2018 2018 Actual TENTATIVE PRELIM PREUM Actual Actual Budget Budget Per 1-12 Stage _ Stage Stage Fund SM AMBULANCE DISTRICT Dept 0000 1,484.125.59 1.516.832.60 1.589.384.00 1,589,384.00 1.410,563.89 1,609,832.00 1,608,112.00 1.18% Dept 4189 PARAMEDIC SERVICE 936.011.38 945,034.18 980.620.00 980.620.00 888,033.47 1.030.702.00 1,030.702.00 5.11% Dept 4190 EMS MAMARONECK 88,129.52 77.851.31 96,190.00 96,190.00 80,228.39 99,150.00 99,150.00 3.08% VILLAGE Dept 4191 LARCHMONT/MAMARONE 92,626.61 93,155.39 97,750.00 97,750.00 90,978.09 101,100.00 101,100.00 3.43% CK VAC Dept 9000 EMPLOYEE BENEFITS 267245.46 293,170.31 315,555.00 315,555.00 243,944.97 270,450.00 268,730.00 -14.84% Dept 9785 INSTALLMENT 29.483.47 29,483.47 29.500.00 29,500.00 29,483.47 29,500.00 29.500.00 PURCHASE DEBT Dept 9900 INTERFUND TRANSFERS 25,368.50 37.439.92 69,769.00 69,769.00 69,327.74 78,930.00 78,930.00 13.13% Total Fund SM AMBULANCE DISTRICT 45,260.65 40,698.02 0.00 0.00 8,567.76 0.00 0.00 Date Prepared: 12/13/2018 02:24 PM TOWN OF MAMARO N EC K BUD4011 1.0Page 9 of 11 Report Date: 12/13/2018 Account Table: BUDGET Budget Summary By Fund & Department Prepared By:TONY Alt.Sort Table: Fiscal Year:2019 Period From:1 To:12 Original Adjusted 2018 2018 2019 Variance To 2016 2017 2018 2018 Actual TENTATIVE PRELIM PRELIM Actual Actual Budget Budget Per 1-12 Stage Stage Stage Fund SR GARBAGE DISTRICT Dept 0000 2.088,615.82 2,113,541.99 2,162,793.00 2,162,793.00 2.161.903.80 2,200.103.00 2,200.103.00 1.73% Dept 8160 GARBAGE DISTRICT 1,960,436.95 1.962,928.83 2.018,975.00 2,018,975.00 1.970,231.42 2.071.500.00 2,071.500.00 2.60% Dep19900 INTERFUND TRANSFERS 143,634.10 143,813.65 143.818.00 143,818.00 139,774.72 128,603.00 128,603.00 -10.58% Total Fund SR GARBAGE DISTRICT (15,456.23) 6,801.51 0.00 0.00 51,897.66 0.00 0.00 Date-Preps BUD40111.0 Report Date: 12t1312018age o Account Table: BUDGET Budget Summary By Fund & Department Prepared By:TONY Alt.Sort Table: Fiscal Year.2019 Period From:1 To:12 Original Adjusted 2018 2019 2019 Variance To 2016 2017 2018 2018 Actual TENTATIVE PRELIM PRELIM Actual Actual Budget Budget Per 1-12 Stage Stage Stage Fund SS SEWER DISTRICT Dept 0000 202.496.01 266,079.54 290,520.00 290,520.00 187,631.80 474.231.00 473,496.00 62.98% Dept 8120 SEWER DISTRICT 115,367.47 111,106.60 150,726.00 150,726.00 116,052.59 151,243.00 151,243.00 0.34% Dept 9000 EMPLOYEE BENEFITS 37,529.70 38,823.93 46,600.00 46,600.00 40,141.57 47,575.00 46,840.00 0.52% Dept 9900 INTERFUND TRANSFERS 17,931.32 93.650.55 93,194.00 93,194.00 92.882.16 275.413.00 275,413.00 195.53% Total Fund SS SEWER DISTRICT 31,667.52 22,498.46 0.00 0.00 (81,444.52) 0.00 0.00 • Date Prepared: 12/13/2018 02:24 PM TOWN OF MAMARONECK BUD;01oi10 Report Date: 12/13/201811 Account Table: BUDGET Budget Summary By Fund & Department Prepared By:TONY Alt.Sort Table: Fiscal Year:2019 Period From:1 To:12 Original Adjusted 2018 2019 2019 Variance To 2016 2017 . 2018 2018 Actual TENTATIVE PREUM PRELIM Actual Actual , Budget Budget Per 1-12 Stage Stage Stage Fund SW WATER DISTRICT Dept 0000 1,085,364.96 1,040,920.48 390,278.00 517,678.00 896,318.32 454,248.00 454,248.00 18.39% Dept 8340 WATER DISTRICT 83,656.80 85,426.30 85.805.00 85,805.00 77,388.09 89,300.00 89,300.00 4.07% Dept 9900 INTERFUND TRANSFERS 595,794.22 924,058.73 304,473.00 431,873.00 419,223.92 364,948.00 364,948.00 19.86% Total Fund SW WATER DISTRICT 405,913.94 31,435.45 0.00 0.00 399,706.31 0.00 0.00 Grand Total 1,615,463.46 1,571,934.46 0.00 (1,357.07) 1,484,806.80 0.00 0.00 NOTE:One or more accounts may not be printed due to Account Table restrictions. TOWN OF MAMARONECK, NEW YORK PUBLIC HEARING - (2 — O PRELIMINARY 2019 TOWN BUDGET and PRELIMINARY TOWN OF MAMARONECK FIRE DISTRICT#1 BUDGET NOTICE IS HEREBY GIVEN, that the Public Hearing held by the Town Board and the Fire Commission of the Town of Mamaroneck, on Wednesday, December 5, 2018, was adjourned until Monday, December 17, 2018, at 8:00 PM, at the Town Center, 740 West Boston Post Road, Mamaroneck, New York, to consider the Town's Preliminary Budget and the Mamaroneck Fire District Preliminary Budget for the calendar year commencing January 1, 2019 and ending December 31, 2019. All citizens are invited to attend and provide written and oral comments and ask questions concerning the Preliminary Budgets. The Preliminary Budgets can be inspected by the public from 8:30 AM to 4:30 PM, beginning December 3, 2018, in the Town Clerk's Office, Town Center, 740 West Boston Post Road, Mamaroneck, New York. The 2019 Preliminary Budget may also be viewed on the Town's website www.townofmamaroneckNY.org PLEASE TAKE FURTHER NOTICE,that the proposed salaries of the members of the Town Board are as follows: Supervisor, $39,023, Town Council (4) $6,244 each and the proposed salary for the Town Clerk is $98,944 and the Town Justices (2) $21,852 BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Stephen V. Altieri Budget Officer To be published: November 30, 2018 Town of Mamaroneck f1 1- — 1'7— (7 From: Tony Siligato-Town Comptroller A;. Re: Fire Claims (1: Date: 12/17/2018 The following Town of Mamaroneck Fire Department daims have been certified by Chief Paul Tortorella and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION AAA Emergency Supply Co. Scott Part-Refill,Scott Kit/Scott repair labor,Bi-Post Regulator/Scott Part Hud Display $ 402.29 Bound Tree Medical Medical Supplies $ 587.10 CIT Xerox Copier Contract 11/21/18 $ 296.68 Con Edison Fire HQ Gas SVC 10/29/18-11/29/18 $ 924.82 FireCompanies.Com Platinum Package 8/1/18 $ 209.97 Home Depot Wood for new shelves in Tool Room,Led Light Fixture in Copy Room,1/2 plywood for floor $ 244.39 Home Depot Pipe Strap,Tape Measures $ 44.47 Ink It Up Embroidery for Volunteer Uniforms $ 642.00 Peter Jackson&Son Plumbing Repair to kitchen sink,replace flushometer kit $ 396.00 R.G.Brewer Inc. Poly brushes,sand paper $ 23.59 Ready Refresh by Nestle Water Cooler Rental 10/19-11/18/18 $ 122.96 Town of Mam'k Fire Dept. Food for November&December Dept.Drills $ 346.73 UniFirst Corporation Cleaning Supplies 11/30/18 $ 84.60 United Overhead Door Corp. Repair to overhead door/motor operator 11/20/18 $ 325.50 Villa Maria Pizza Explorer Drill 12/5/18 $ 111.54 Villa Maria Pizza Food for Department Drill 12/11/18 $ 63.28 Westech Elevator Services Maintenance for month of December 2018 $ 175.00 WJWW Water Charges 10/26-11/25/18 $ 60.20 WJWW 205 Weaver ST charges 10/26-11/26/18 $ 79.27 $ - $ - $ Total: $ 5,140.39 W 9 4C-J-97- 42_d Town of Mamaroneck Id- ' r7I� c.��•-�' m Town Center = 2 A._ x 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org www.townofmamaroneckny.org Memorandum To: Supervisor and Town Board Re: Ratification- Contract Extension Town of Mamaroneck Police Date: December 14, 2018 On December 31, 2018 the Town's collective bargaining agreement with the Police Benevolent Association expires. In previous negotiations the Town has worked with the PBA on contract language to help control the cost of benefits, that for a number of years increased by large percentages. At this point we have all employees in the bargaining unit contributing to their health insurance. Additionally, previously negotiated contract provisions have helped the Town control expenses for job related injuries and provided more training to our officers. Therefore for the upcoming negotiations, the parties discussed a salary only change to the contract. There would be no other changes to the contract. The proposed contract amendments would be as follows: ➢ Term 4 years- January 1, 2019-December 31, 2022 ➢ Salary Adjustment: 1/1/19 - 2% 1/1/20 - 1% 9/1/20 - 1% 1/1/21 - 2% 1/1/22 - 2% In 2020 with the split in the salary adjustment the effective cost to the Town in 2020 will be 1.65%. For a patrolman currently earning $110,831, that salary will rise $119,976 in 2022. Attached is a copy of the stipulation of settlement signed by the Town and the PBA According to the Federal Bureau of Labor Statistics the consumer price index for the last twelve months in the New York-New Jersey Region has increased by 1.9%. So the salary proposal is very much in line with the regional CPI. The four year extension contract permits the Town to more effectively project police salary expenses for the next four years. Wage tot Printed on Recycled Paper REQUESTED ACTION: THAT THE TOWN BOARD RATIFY THE STIPULATION OF SETTLEMENT BETWEENT THE TOWN AND THE TOWN OF MAMARONECK PBA PURSUANT TO THE TERMS DESCRIBED AND THAT THE TOWN ADMINISTRATOR BE AUTOHORIZED TO EXECUTE A RENEWAL AGREEMENT BETWEEN THE PARTIES. Al I I I I 111(4//i: Stephen V. Altieri Town Administrator 21Page Stipulation of Agreement made and entered into this /. -day of iv,of w h 2018 by and between the negotiating committees for the Town of Mamaroneck (Town) and the Town of Mamaroneck Police Benevolent Association (PBA). Whereas, the parties have agreed to arrive at an agreement in lieu of formal negotiations for a successor agreement to a contract that expires on December 31, 2018, and; Whereas, the parties have agreed that in the event this agreement is not ratified by both sides, the parties may commence formal negotiations and may exchange comprehensive proposal and commence bargaining, and Whereas, the parties have arrived at a tentative agreement; Now, therefore, in consideration of the mutual covenants contained herein, the parties hereby stipulate and agree as follows: The provisions of the stipulation are subject to ratification by the respective parties to the contract. II. The respective negotiating committees agree to recommend this stipulation for ratification. III. A copy of this original document has been furnished to representatives of both parties. IV. All proposals not covered herein made by either party during the course of negotiations shall be deemed withdrawn. V. The provisions of the prior agreement shall be carried forward except as modified in this stipulation. VI. Unless otherwise noted, all dates involving the duration of the agreement shall be conformed to the duration of the negotiated agreement. Article 19 - Salary Administration Section 1: The following annual salary increases shall apply to the members of the bargaining unit: a. Effective January 1, 2019 all salaries shall be increased by 2% above the salaries in effect on December 31, 2018; 1 b. Effective January 1, 2020 all salaries shall be increased by 1% above the salaries in effect on December 31, 2019; c. Effective September 1, 2020 all salaries shall be increased by 1% above the salaries in effect on August 31, 2020; d. Effective January 1, 2021 all salaries shall be increased by 2% above the salaries in effect on December 31, 2020. e. Effective January 1, 2022 all salaries shall be increased by 2% above the salaries in effect on December 31, 2021. Article 23 - Duration Section 1: Amend to read: This agreement shall be in effect on January 1, 2019 and shall remain in effect through December 31, 2022. The Town agrees to place this agreement before the Town Board for a vote within twenty (20) days of receiving notification from the PBA that the Union membership has ratified the agreement. In addition, the Town shall make all retroactive payments and adjust the salaries of the members within thirty (30) days of the Town Board ratification. Town of Mamaroneck Town of Mamaroneck Police Benevolent Association tephen V. Altieri Brendan Ward Town Administrator PBA President 2 WIC 44 '� t Town of Mamaroneck 12, -Ii- t2 o o z �:;�I � A Town Center 1- =V 740 West Boston Post Road, Mamaroneck, NY 10543-3353 601-A - 3 FOUNDED 16E1 . TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 saltieri@townofmamaroneckNY.org MEMORANDUM To: Supervisor & Town Board Re: Authorization -Consulting Services Commuter Parking Study Date: December 14, 2018 Attached is a proposal from Barton & Loguidice to conduct a commuter parking analysis in connection with the recent issue of commuter parking on residential streets. If approved by the Town Board, Barton & Loguidice would be able to begin the work in the next two weeks. The proposal does include a public meeting where residents may come and comment on the proposed analysis directly to the consultant. The cost of the study is $16,700.00, and the funds would be transferred from the part town surplus fund. REQUESTED ACTION: THAT THE TOWN BOARD APPROVE THE PROPOSAL SUBMITTED BY BARTON & LOGUIDICE FOR A COMMUTER PARKING STUDY AT A COST NOT TO EXCEED $16,700.00 AND THAT THE TOWN BOARD AUTHORIZE THE TOWN ADMINISTRATOR TO EXECUTE THE PROPOSAL. ADDITIONALLY, THE BOARD IS ASKED TO AUTHORIZE THE TRANSFER OF FUNDS IN THE AMOUNT OF $16,700.00 FROM THE SURPLUS FUNDS OF THE PART TOWN GENERAL FUND INTO THE TRAFFIC CONTROL BUDGET ACCOUNT. Barton &Iaguidice December 14,2018 Mr. Stephen V.Altieri Town Administrator Town of Mamaroneck 740 West Boston Post Road Mamaroneck, NY 10543 RE: Proposal—Professional Consulting Services—Commuter Parking Study. File: 703.3428 Dear Mr.Altieri: Barton & Loguidice, D.P.C. (B&L) is pleased to provide this letter proposal to conduct a Commuter Parking Study for local residential streets in the unincorporated Town of Mamaroneck. The study is to help determine the extent of commuter parking on local streets by those who utilize the Larchmont Train Station. Project Background The origins of this issue appear to be as follows: • Change in the fee structure for non-resident commuter parkers in the neighboring Villages of Larchmont and Mamaroneck • Lack of available parking in Town of Mamaroneck commuter parking lot#1 • Washington Square Parking Permit Program The Town is looking to identify the extent of commuter parking on local streets and develop strategies for alternatives that will provide commuter parking for Town residents and relieve the burden of parked cars on local neighborhoods. Below is an outline of a scope of work for the evaluation of this matter. Consider this scope to be the minimum requirements and other recommended additional analysis or review may arise as the project progresses. Project Understanding The study area encompasses neighborhoods within a 3/4 mile radius of the Larchmont Train station within the unincorporated area of the Town. Within the study area,the Town has identified streets where commuters are likely originating from. B&L will quantify the number of commuter vehicles parked on these streets by observing commuters originating from these streets and visually taking The experience to listen The power to 10 Airline Drive,Suite 200,Albany,NY12205•Office:518-218-1801•Fax:518-218-1805• BartonandLoguidice.com solve M .Stephen V. Altieri B Town of Mamaroneck December 14,2018 Page 2 inventory of the vehicles parked in these areas. The parking utilization and observation analysis will provide background as to the extent of commuter parking on local streets. B&L will have six(6) personnel on two separate mornings on typical commuting weekdays between 6:00 am and 8:45 am covering the following streets and streets immediately adjacent to: • North Chatsworth Ave • Rockingstone Ave • Overlook Terrace • Maplehill Drive • Emerson Street • Edgewood Ave between Weaver St and Judson St • Kenmare Rd B&L will also review existing public and private parking facilities to determine if there are opportunities to expand public parking. B&L will also, look for opportunities where there might be shared public/private parking in existing parking lots not fully utilized. B&L will examine and recommend opportunities to relocate, redesign or reuse existing parking. B&L will evaluate existing ordinances and recommend parking rules and regulations that could be instituted to reduce the impact of commuter parking upon residential streets. Report Results of the study will be submitted to the Town as a Draft report for initial review and a revised Final report after the Town's review. Meetings It is anticipated that two(2) meetings will take place with the Town and are included in the proposed scope of work. The first meeting will be a Public Meeting at the Town Center prior to the field data collection. The second meeting will take place after the study and will present the findings of the study. It is anticipated that two(2)conference calls for project coordination and other discussions will take place and are included in the proposed scope of work. Proposed Project Fee The following fee reflects the completion of the scope of work described above. B&L understands that we propose to complete the scope of services for a Lump Sum Fee of$ 16,700. This includes expenses and labor. The services would be invoiced monthly based on the percentage of work complete and in accordance with the attached Standard Terms and Conditions. We estimate the study will be completed in one(1) Mr.Stephen V.Altieri B Town of Mamaroneck �� December 14,2018 Page 2 month from the notice to proceed from the Town. Schedule The B&L team can begin work immediately upon approval of the proposed Scope and Contract. If this is agreeable, please indicate by signing below and returning an original copy to Barton & Loguidice, D.P.0 IN WITNESS WHEREOF,The Town of Mamaroneck,and Barton&Loguidice,D.P.C.have duly executed this agreement dated as of the day and year first above written. Owner: Town of Mamaroneck Engineer: Barton&Loguidice, D.P.C. Signature: Signature: Print Name: Print Name: Title: Title: ( or 4111111r-' Thomas C. Baird, P.E. Associate TCB/ 0C: 47 4, • ` ; -•Town of Mamaroneck TEL:914/381-7835 191:1 Engineering Department, Town Center FAX:914/381-8473 0 •:- Z 740 West Boston Post Road, Mamaroneck, NY 10543-3353 I?'17 �b Robert P. Wasp, P.E., C.D.T. rwasp@townofmamaroneckNY.org FOUNDED 1661 Town Engineer MEMORANDUM DATE: November 30, 2018 TO: Steve Altieri, Town Administrator FROM: Robert Wasp, P.E., Town Engineer SUBJECT: Alternative HVAC Project Proposal Maxwell Avenue Highway Garage—CP-2017-38 GENERAL: Improvements to the heating, ventilation and cooling (HVAC) infrastructure at the Maxwell Avenue Highway Garage were approved as part of Capital Project CP-2017-38. Engineering plans and specifications were developed by engineering consultants for combined HVAC modifications at the Highway Garage and Hommocks Ice Rink during spring 2018 and were bid as part of Contracts TA-18-03/03A during June and July. Bids received under contract TA-18- 03A were rejected by the Town Board based upon the significant exceedance of bid pricing compared to the original approved capital budget amount. The Engineering Department has solicited an alternative HVAC project proposal through the Gordian EZIQC Job Order Contracting Service. Gordian EZIQC is an alternative to the public bidding process that is provided through an existing contracting services agreement entered into by the Town of Greece, New York. The service is recognized by the New York State Comptroller's Office for use in procurement of contractor services by entities subject to public bidding requirements. Contractors are awarded responsibility to complete work in designated regions of New York State based upon continued semi-annual prequalification and bidding process held by Gordian through the Town of Greece. The enclosed project proposal includes the installation of radiant heating units in the large equipment garage and mechanics office located on the south end of the Highway facility. HVAC improvements in the northern garage bays, lunchroom and lobby areas have been eliminated from the project at this time. All associated subcontractor work including electrical, plumbing and roofing is included as part of the proposal provided by Gordian's designated regional general contractor"John W. Danforth Company". The total not-to-exceed cost for all items covered by the tailored project scope is $79,537.00. An expedited project schedule has been provided that indicates construction of improvements will be completed in February 2019. The Engineering Department recommends that the alternate project proposal received through Gordian from John W. Danforth Company appears fair and reasonable based upon consideration of all trade costs included in the project scope. All work will be conducted under the general oversight of the Town Engineer. Please feel free to contact me with any questions or concerns. t • N 6 RDIAN O O Town of Greece List of Proposed Subcontractors/Suppliers g- ez IDL • ' MBE/11VBE UTILIZATION PLAN Estimated iii�i=;� (Estimated) �kEEo* TOG Project No.:060235.00 Bid Date: 08/24/2018 Price Proposal Value: $79,537.00 Consultant/Contractor:John W.Danforth Company Address: 300 Colvin Woods Parkway,Tonawanda NY 14150 Phone:(716)832-1940 Fax:(716)832-2388 E-Mall: SubconsultanU Federal ID No. Check One Description of Work Dollar Amount of For TOG Subcontractor Supplier Name MBE WWBE or Supplies Contract or Purchase Use Only Order John W Danforth Perform HVAC work. $0.00 Calibration Technologies Inc CO Detection Equipment $0.00 WM.Jacobs&Sons,Inc. Supplier $0.00 R.L.Kistler Supplier $0.00 L.J.Early Company,Inc. Supplier $0.00 Ferguson Supplier $0.00 Progressive Energy,Inc. Supplier $0.00 Delta electric Inc Perform Electrical Work. $0.00 In accordance with the TOG Use Only Contract Documents my firm proposes to use the Subcontractors I Suppliers listed above. Company Officer's Signature Date (Print Name) Title Estimated Page 1 of 1 11/29/2018 ., - N 0,, .f,,,(- °i; ,i� GRDIAN Q ``�w ez I Q C 4tEE Job Order Contract Contractor's Price Proposal Summary- Category Work Order#: 060235.00 Title Town of Mamaroneck Highway Facility HVAC Upgrades Contractor: JOC-2017-04-HVAC-John W. Danforth Company Proposal Value: $79,537.00 Proposal Name: Town of Mamaroneck Highway Facility HVAC Upgrades To: Rob Wasp Jr. From: Cody Stevens Town Engineer P.E. Design Build Sales Account Exec. Town of Mamaroneck John W. Danforth Company 740 West Boston Post Road 930 Old Dutch Road Larchmont, NY 10543 Victor, NY 14564 Bond: $1,678.87 Elec Rad Heater-Electrical: $13,551.16 Elec Rad Heater-Shipping: $156.25 Mobilization: $1,972.38 RH-1: $9,215.64 RH-1 -Electrical: $39,022.93 RH-1 Ductwork: $5,403.24 RH-1 Pipe&Fittings: $6,707.66 Roofing: $1,828.87 Work Order Proposal Total $79,537.00 This work order proposal total represents the correct total for the proposal. Any discrepancy between line totals, sub-totals and the proposal total is due to rounding of the line totals and sub-totals. Contractor's Price Proposal Summary-Category Page 1 of 1 11/29/2018 O �9 � f .z Town of Mamaroneck I - r-] ` Town Center c x 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org www.townofmamaroneckny.org Memorandum To: Supervisor and Town Board Re: Amendment- Westchester Joint Water Works Project A-1310 Barry Avenue/Macy Road Transmission Main Date: December 14, 2018 The Westchester Joint Water Works (WJWW) has advised the participating communities that the project budget for the above referenced project must be amended. The original project budget was $6,400,000. The request is to increase the budget to $6,800,000. I spoke with the WJWW to inquire about the additional cost. According to the WJWW the budget increase was due to conditions discovered in the field, the most serious of which was the need to remove additional rock from the new water main trench. Attached is the e-mail from the WJWW requesting the budget amendment. For the Town of Mamaroneck, the additional cost will be $74,000. Our share of the project (18.5%) will increase from $1,184,000 to $1,258,000. The additional funding for the Town will come from the Water District Surplus. REQUESTED ACTION: THAT THE TOWN BOARD APPROVE THE AMENDMENT TO WJWW PROJECT A-1310- BARRY AVENUE/MACY ROAD WATER TRANSMISSION MAIN AS PER THE REQUEST OF THE WJWW AND THAT THE TOWN BOARD AUTHORIZES THE ADDITIONAL SHARE OF THE PROJECT COST ($74,000) TO BE FUNDED THROUGH THE SURPLUS FUNDS OF THE TOWN'S WATER DISTRICT FUND. 7 Stephen V. Altieri Town Administrator 0 Printed on Recycled Paper Altieri, Stephen From: David Birdsall <DBirdsall@WJWW.com> Sent: Friday, November 30, 2018 9:00 AM To: Altieri, Stephen; Siligato,Anthony; Daniel Sarnoff;Agostino Fusco; MMacKenzie@harrison-ny.gov Subject: Important, Action Required: WJWW Capital Project A-1310 (16" Transmission Main)Amended Cost Importance: High Please take note of the following WJWW capital project cost amendment and take appropriate action with your respective Boards as applicable: • At WJWW's November 13th Board Meeting the estimated total cost of the Barry Av/Macy Rd 16"Transmission Main Project (A-1310)was amended from $6,400,000 to$6,800,000 due to various necessary field changes.The amended member shares of the total project costs are as follows: o Village of Mamaroneck $1,856,400 o Town of Mamaroneck $ 1,258,000 o Town/Village of Harrison $3,685,600 Please put these items on your respective Board agendas, as applicable,as soon as possible. If you have any questions or require additional information, please let me know. Regards, David David E. Birdsall Business Director Westchester Joint Water Works 1625 Mamaroneck Avenue Mamaroneck,New York 10543 (914)698-3500 Ext.614 dbirdsall@wjww.com 1 For (ote ,6) Mamaroneck Town Police OTown Center 740 West Boston Post Road, Mamaroneck, NY 10543-3319 914/381-6100 Office of the Police Chief • December 13, 2018 From: Chief Paul Creazzo To: Board of Police Commissioners Subject: SALARY AUTHORIZATION / PROMOTION Salary authorization is requested for the position of Youth Detective at an annual rate of $120,112 (Subject to change according to the 2019 PBA contract). The department wishes to promote Police Officer Amy LaRosa to the position of Youth Detective. This promotion will fill a Detective position which has been left vacant by the promotion of Detective Jason Florkowski to Detective Sergeant. Police Officer LaRosa began her career with the Town of Mamaroneck Police Department in July 2013. With your approval, the promotion date for this position will be January 3, 2019. Respectfully submitted, Paul Creazzo Chief of Police Printed on Recycled Paper Q� ! 6)I °� Mamaroneck Town Police IS/ Town Center p.fri)..___ 740 West Boston Post Road, Mamaroneck, NY 10543-3319 (1•)"H:6; ' 914/381-6100 Office of the Police Chief December 13, 2018 From: Chief Paul Creazzo To: Board of Police Commissioners Subject: SALARY AUTHORIZATION / PROMOTION Salary authorization is requested for the position of Police Sergeant at an annual rate of $127,451 (Subject to change according to 2019 PBA contract). The department wishes to promote Police Officer Nicholas Bizzarro to the position of Sergeant. This promotion will fill a Sergeant position which has been left vacant by the promotion of Sergeant Thomas Hollywood to Lieutenant. Police Officer Nicholas Bizzaro began his career with the Town of Mamaroneck in August 2011. With your approval, the promotion date for this position will be January 3, 2019. Respectfully submitted, Paul Creazzo Chief of Police tolit Printed on Recycled Paper 10Oo MamaroneckCenter Town Police I a-—(�) Town 740 West Boston Post Road, Mamaroneck, NY 10543-3319 4D-1-- .6 914/381-6100 Office of the Police Chief December 13, 2018 From: Chief Paul Creazzo To: Board of Police Commissioners Subject: SALARY AUTHORIZATION / PROMOTION Salary authorization is requested for the position of Police Lieutenant at an annual rate of $143,103 (Subject to change according to 2019 PBA contract). The department wishes to promote Sergeant Thomas Hollywood to the position of Lieutenant. This promotion will fill a Lieutenant position which has been left vacant by the retirement of Lt. Matthew Mehlrose. Sergeant Hollywood began his career with the Town of Mamaroneck Police Department in December 2005 as a Police Officer. He was promoted to the rank of Sergeant in January 2015. With your approval, the promotion date for this position will be January 3, 2019. Respectfully submitted, Paul Creazzo Chief of Police L: Printed on Recycled Paper 4, 607. o o o Town of Mamaroneck w © :' m Town Center 1? 17/ICS 2 ~FOUNDED 1661• 740 West Boston Post Road, Mamaroneck, NY 10543-3353 TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 saltieri@townofmamaroneckNY.org Memorandum To: Supervisor & Town Board Re: Authorization —Transfer of Funds— Fall Planting Program Date: December 14, 2018 The Town Board is aware that our spring and fall planting programs are generally financed through tree fund donations that go into the Town's Trust Account. This past fall, the Town expended $1,562.00 dollars for the planting of street trees and dedication trees in various locations in the Town. REQUESTED ACTION: THAT THE TOWN BOARD AUTHORIZE A TRANSFER OF FUNDS IN THE AMOUNT OF $1,562.00 FROM THE TRUST FUND ACCOUNT A.0000.5041 INTO THE TOWN BUDGET ACCOUNT A.8510.4178 IN ACCORDANCE WITH THE ATTACHED SCHEDULE. Stephen V. Altieri Town Administrator BUDGET AMENDMENT - TRANSFER FROM TRUST FUND TO GENERAL FUND ", 12/17/2018 TOWN BOARD MEETING GENERAL TOWN WIDE FUND (FUND A): INCREASE BUDGET: A.0000.5041 TRANSFERS FROM TRUST FUND $ 1,562.00 A.8510.4178 PLANTS/TREES/ MOSQUITO CONTROL $ 1,562.00 * (REPRESENTS USE OF TREE PLANTING FUND DONATIONS FOR PURCHASE OF STREET TREES 8 DEDICATION TREES FOR ANNUAL FALL PLANTING) TRUST NC#T.0000.0097(TREE PLANTING FUND) $ (1,562.00) AFFAIRS OF THE TOWN OF MAMARONECK #9 Appointment - Community Development Advisory Group No attachment. CA-y ) a - ,7 - ik 9 ° Town of Mamaroneck m County of Westchester 601— I I �- 740 West Boston Post Road, Mamaroneck, NY 10543-3353 COUNSEL TEL: 914/381-7815 FAX: 914/381-7809 WMakerJr@TownofMamaroneckNY.org MEMORANDUM To: Stephen V. Altieri, Town Administrator Christina Battalia, Town Clerk Pamela R. Valenza, Assessor From: William Maker, Jr., Attorney for the Town Subject: Local law regarding assessment of properties converted to condominium ownership Date: December 7, 2018 Condominiums, though functionally similar to single family homes, are assessed as if they are apartment buildings, meaning that they are assessed pursuant to the income capitalization method which typically results in values that are below market value. When Fairway Greens was converted to a condominium, the assessments of the individual units went from values based upon the market value to a value under the income capitalization method of Fairway Greens as a whole. In numerical terms, the aggregate assessment of the units dropped from $40,675,000, prior to the conversion, to $26,765,000 after the conversion, a significant loss in total assessed value. The current concern is that two and three family homes may be converted into condominiums to take advantage of the special assessment rules afforded condominiums. The statute does allow a municipality to enact a local law that prevents a property that currently is not assessed as a condominium from being assessed as a condominium when the property is converted to condominium ownership. I attach a proposed law which, if enacted, will take advantage of this statutory option. If the Town Board considers the proposal ready for a public hearing, it can set the date for such a hearing at one of its upcoming meetings. tot Printed on Recycled Paper Local Law No. -2019 This local law shall be known as the "Assessment of Converted Condominiums" Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1 -Purpose: Pursuant to section 581 of the Real Property Tax Law, residential condominium units are assessed at values that are significantly lower than the assessments of single-family homes of comparable value. There is a real possibility that properties, including two-family homes, may be converted into condominium ownership to avail themselves of this favorable tax treatment. If that occurs, the tax burden will be shifted to the other taxpayers of the Town. Section 581 (1) (c) of the Real Property Tax Law allows municipal corporations to adopt a local law that prevents properties that are not condominiums from being converted to condominium ownership and receiving the benefit of the favorable assessment treatment provided by Real Property Tax Law § 581. By this law, the Town is availing itself of the power given to it by section 581 (1) (c) of the Real Property Tax Law to prevent converted condominium units (defined in the new section 195-46 of the Code of the Town of Mamaroneck) from being assessed in accordance with the provisions of section 581 (1) (a) of the Real Property Tax Law or section 339-y of the Real Property Law. Section 2-Addition of a new Article to a chapter of the Mamaroneck Code: Chapter 195 of the Code of the Town of Mamaroneck hereby is amended by adding the following chapter thereto: Article XI Taxation of Converted Condominiums § 195-45 Purpose Pursuant to section 581 of the Real Property Tax Law, residential condominium units are assessed at values that are significantly lower than the assessments of single-family homes of comparable value. There is a real possibility that properties, including two-family homes, may be converted into condominium ownership to avail themselves of this favorable tax treatment. If that occurs, the tax burden will be shifted to the other taxpayers of the Town. Section 581 (1) (c) of the Real Property Tax Law allows municipal corporations to adopt a local law that prevents properties that are not condominiums from being converted to condominium ownership and receiving the benefit of the favorable assessment treatment provided by Real Property Tax Law § 581. By this law, the Town is availing itself of the power given to it by section 581 (1) (c) of the Real Property Tax Law to prevent converted condominium units (defined in section 195-46, below) from being assessed in accordance with the provisions of section 581 (1) (a) of the Real Property Tax Law or section 339-y of the Real Property Law. § 195-46 Definition "Converted Condominium Unit" means a dwelling unit in condominium form of ownership that (a) prior to May 1, 2019 was assessed as a dwelling unit in other than condominium form of ownership and (b) has not been previously subject to the provisions of section 581 (1) (a) of the Real Property Tax Law or section 339-y of the Real Property Law. § 195-47 Assessment of a Converted Condominium Unit A Converted Condominium Unit shall not be assessed in accordance with the provisions of section 581 (1) (a) of the Real Property Tax Law or section 339-y of the Real Property Law but shall be assessed in accordance with the provisions of Article 3 of the Real Property Tax Law. Section 3-Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 4-Effective Date: This Local Law shall become effective upon filing with the Secretary of State. December 7,2018