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HomeMy WebLinkAbout2018_08_22 Town Board Meeting Packet TOWN OF MAMARONECK TOWN BOARD AGENDA Wednesday, August 22, 2018 4:00PM THE TOWN BOARD WILL CONVENE IN CONFERENCE ROOM A TO DISCUSS: 1. Proposed Legislation Parking - Boston Post Road 2. Westchester Power Renewal - Memorandum of Understanding 3. Discussion - Westchester Joint Water Works Rate Increase 4. Discussion - Veterans Memorial - Myrtle Boulevard 5. Review of Proposals - RFQ Comprehensive Plan 6. Discussion -Site Plan Law 7. Discussion - Floor Area Ratio 8. Discussion - Commuter Parking - Long Term Parking 9. Update - Fire House Renovation Costs & Referendum 10. Update - Street Light Services - Celtic Energy 11. Washington Square Apartments - Parking Permit Usage Update 12. Update - Old Jefferson Street 13. Discussion -Shared Police Dispatch 14. Update - BLD Diner Site 15. New Business 16. Request for Executive Session 8:00PM CALL TO ORDER -COURTROOM Public Hearing - Parking on North Chatsworth between Lafayette Road & 35 North Chatsworth Avenue Supervisor's Report Citizen Comments Board of Fire Commissioners 1. Fire Claims 2. Lease Agreement - Rental Ladder Truck 3. Authorization - Purchase of Fire Department Ladder Truck 4. Other Fire Department Business AFFAIRS OF TOWN OF MAMARONECK 1. Authorization 2018 School Tax Warrant 2. Set Public Hearing - Parking Restrictions - Murray Avenue at Forest Avenue 3. Set Public Hearing - Parking - Boston Post Road 4. Authorization - Management & Non-Union Employees 5. Authorization - Celtic Energy 6. Resolution - Westchester Power Renewal 7. Westchester Joint Water Works Rate Increase 8. Transfer of Funds - Tree Fund 9. Transfer of Funds- Review of Hommocks Pool 10. Authorization - Snow & Ice Index Amendment B - Winter of 2015/2016 11 . Adoption - Change of Town Board Meeting Date 12. Salary Authorization - Police Department 13. Resolution - Retirement Reporting - Elected & Appointed Officials 14. Report of Bids -TA-18-03A HVAC Improvements - Hommocks Ice Rink & Highway Facilities 15. Consideration of Certiorari Approval of Minutes - June 20, 2018 and July 11, 2018 Reports of the Council Town Clerk's Report Next Regularly Scheduled Meetings - September 5, 2018 & September 26, 2018 Meeting Adjournment Any physically handicapped person needing special assistance in order to attend the meeting should call the Town Administrator's office at 381-7810. TOWN BOARD MEETING WORK SESSION AGENDA Wednesday, August 22, 2018 4:00pm- CONFERENCE ROOM A 1 . Proposed Legislation Parking - Boston Post Road (see attachment) 2. Westchester Power Renewal - Memorandum of Understanding (see attachment) 3. Discussion - Westchester Joint Water Works Rate Increase (see attachment) 4. Discussion - Veterans Memorial - Myrtle Boulevard (no attachment) 5. Review of Proposals - RFQ Comprehensive Plan (see attachment) 6. Discussion - Site Plan Law (no attachment) 7. Discussion - Floor Area Ratio (no attachment) 8. Discussion -Commuter Parking - Long Term Parking (no attachment) 9. Update - Fire House Renovation Costs & Referendum (see attachment) 10. Update - Street Light Services - Celtic Energy (see attachment) 11 . Washington Square Apartments - Parking Permit Usage Update (no attachment) 12. Update - Old Jefferson Street (no attachment) 13. Discussion - Shared Police Dispatch (no attachment) 14. Update - BLD Diner Site (no attachment) 15. New Business 16. Request for Executive Session WORKSESSION ITEM 1 Local Law No. -2018 This local law shall be known as the"Regulation of Mobile Food Vendors"Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1-Purpose: Vendors selling food from motor vehicles cause a certain amount of disruption on the public streets. The smell of food being cooked, the voices of the patrons and the vendors, and the noises emanating from the equipment used to cook or heat food can have a negative impact upon peace and tranquility. Parking motor vehicles from which food is offered for sale on certain public streets or stretches thereof can impede the normal flow of vehicular traffic, can inconvenience pedestrians in their use of sidewalks and can cause emergency vehicles to reduce their speed while going to the scene of an emergency and in the case of ambulances, transporting patients to hospitals. The Town Board finds that the section of the north side of Boston Post Road which lies between Alden Road and the boundary between the Town of Mamaroneck and the Village of Larchmont is one such street where there are these issues. Mobile food vendors do serve a purpose,however. They supply food to persons who do not have the time or the inclination to dine in restaurants, or who have young children who prefer the menu of a mobile food truck over the cuisine of a restaurant. Therefore, regulation, not prohibition, of mobile food vendors on the certain public streets within the Town is an appropriate compromise. The decision in Barr v Syracuse, 97 Misc 2d 453 (Sup Ct, Onondaga County 1978) supports regulation of parking directed solely at mobile food vendors. Section 2-Creation of a new article in a current chapter of the Mamaroneck Code: Chapter 219 of the Code of the Town of Mamaroneck hereby is amended to add the following Article V to it: Chapter 219 Article V: Regulation of Mobile Food Vendor §219-10. Legislative Intent. Vendors selling food from motor vehicles cause a certain amount of disruption on the public streets. The smell of food being cooked, the voices of the patrons and the vendors, and the noises emanating from the equipment used to cook or heat food can have a negative impact upon peace and tranquility. Parking motor vehicles from which food is offered for sale on certain public streets or stretches thereof can impede the normal flow of vehicular traffic, can inconvenience pedestrians in their use of sidewalks and can cause emergency vehicles to reduce their speed while going to the scene of an emergency and in the case of ambulances, transporting patients to hospitals. The Town Board finds that the section of the north side of Boston Post Road which lies between Alden Road and the boundary between the Town of Mamaroneck and the Village of Larchmont is one such street where there are these issues. Mobile food vendors do serve a purpose,however. They supply food to persons who do not have the time or the inclination to dine in restaurants, or who have young children who prefer the menu of a mobile food truck over the cuisine of a restaurant. Therefore, regulation, not prohibition, of mobile food vendors on the certain public streets within the Town is an appropriate compromise. The decision in Barr v Syracuse, 97 Misc 2d 453 (Sup Ct, Onondaga County 1978) supports regulation of parking directed solely at mobile food vendors. §219-11. Definitions. For the purpose of this article, the following terms have these meanings: "food" means any raw, cooked or processed edible substance or beverage or ice cream, ice cream products or frozen desserts. "mobile food vendor" means an individual, a general or limited partnership, a corporation or a limited liability company that offers food for sale at retail from a motor vehicle. "regulated street" means the section of the north side of the Boston Post Road that lies between Alden Road and the boundary between the Town of Mamaroneck and the Village of Larchmont. §219-12. Hours of Operation;Restrictions on Location. A. It shall be a violation of this law if (1) a mobile food vendor cooks, heats or otherwise prepares or offers food for sale from a motor vehicle parked on the regulated street before the hour of 9:00 (?) am (prevailing time) or after the hour of 3:00 (?)pm(prevailing time), or (2) a motor vehicle used by a mobile food vendor to offer food for sale is parked on the regulated street for more than sixty(60)consecutive minutes(?),or (3) a motor vehicle used by mobile food vendor to offer food for sale is parked on the regulated street within ten(10)feet of an intersection of with another street,or (4) a motor vehicle used by mobile food vendor to offer food for sale is parked on the regulated street at a location which is directly opposite from the doorway or entrance to a building. 2 §219-13. Control and Removal of Rubbish. A. A mobile food vendor shall maintain a suitable waste container in or adjacent to the mobile food vendor's motor vehicle for the placement of litter and shall dispose the collected litter in accordance with applicable solid waste ordinances or laws. B. A mobile food vendor shall regularly pick up all papers, cartons, rubbish and debris in any other form which is deposited within twenty-five (25) feet of the mobile food vendor's motor vehicle. §219-14. Solicitation by Audible Means. While a mobile food vendor's motor vehicle is parked on the regulated street, it shall be a violation of this law for the mobile food vendor to ring any gong or bell or use any mechanical or electrical device to emit sound to advertise the mobile food vendor's location. §219-15. Penalty. A person who violates this article shall be charged with a violation and if convicted shall be punished by a fine of not less than ($ ) dollars and not more than ($ ) dollars. Section 4—Sign(s) to be Erected: An appropriate sign or signs shall be erected on or above, and/or striping shall be painted on the surface of the Boston Post Road indicating where and when parking is regulated by this law. Section 5—Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 6—Effective Date: This Local Law shall become effective upon filing with the Secretary of State. August 17,2018 3 Local Law No. -2018 This local law shall be known as the "Regulation of Parking on a Section of the Boston Post Road" Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1 -Purpose: This local law limits the length of time that motor vehicles can be parked on that section of the north side of Boston Post Road which lies between Alden Road and the boundary between the Town of Mamaroneck and the Village of Larchmont. Section 2-Regulation of Parking on a section of the Boston Post Road: No motor vehicle shall be parked on that section of the north side of Boston Post Road which lies between Alden Road and the boundary between the Town of Mamaroneck and the Village of Larchmont for more than one hour between the hours of 9:00 (?) AM and 3:00 (?) PM (prevailing time) on each day of the year. Section 3-Sign(s) to be Erected and Painting to be Done: An appropriate sign or signs shall be erected on and/or above, and/or striping shall be painted on the surface of the Boston Post Road indicating where and when parking is regulated by this law. Section 4-Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 5-Effective Date: This Local Law shall become effective upon filing with the Secretary of State. August 17,2018 WORKSESSION ITEM 2 MEMO To: Town Board From: Nancy Seligson Re: Westchester Power/Community Choice Aggregation Date: July 31, 2018 The Town has successfully participated for nearly two years in the Community Choice Aggregation program also known as Westchester Power, a program of Sustainable Westchester(SW), of which the Town is a founding member. As you may know, the contract with Constellation Energy(who provides the power in the Con Ed service area), expires at the end of this year. The Town participated in the"Green Option"in which a small portion of the price paid purchases Renewable Energy Credits(RECs). Sustainable Westchester intends to renew the program through the lowest cost electricity supplier on substantially the same terms and conditions as under the present agreement. Collectively, Town residents saved$507,724 from June 2016 to June 2018. That equals $169.86 per household. This memorandum is to request your authorization for the Town Administrator to enter into a Memorandum of Understanding with SW on behalf of the Town provided that: 1. SW secures a"compliant bid"; i.e.,the price per kilowatt hour for the Green Option is less than the average Con Edison price for the same customer class over the preceding twelve month period(the"Benchmark") 2. The price is guaranteed for 24 months 3. A customer may"opt out"at any time without penalty or charge 4. The electricity supplier is determined as having the creditworthiness and overall financial capability to meet its obligations under its contract with SW and the Town of Mamaroneck 5. The Memorandum of Understanding is substantially the same in form and content as that which the Town entered into previously, subject to attorney final review. DRAFT FOR DISCUSSION ONLY MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding is entered into by and between: Sustainable Westchester, Inc ("Sustainable Westchester"), a New York not-for-profit corporation, and the Municipality of (the"Municipality"), a member of Sustainable Westchester. 1. Background a. In February 2015, the New York Public Service Commission ("PSC") issued an Order for Case 14-M-0564 as follows: "The Petition of Sustainable Westchester is granted to the extent that its municipal members are authorized to undertake a Community Choice Aggregation demonstration project consistent with the discussion in the body of this Order[.]" b. The PSC subsequently issued an Order for Case 14-M-0224 which authorized Community Choice Aggregation("CCA")throughout New York State(the "PSC CCA Order"). c. Sustainable Westchester's Pilot CCA Program ("Sustainable Westchester Pilot CCA Program") enrolled customers from an initial group of 20 participating municipalities in April 2016. Since then, Sustainable Westchester has enrolled one additional and two other municipalities have obtained permission from the PSC to participate. d. For municipalities in the Con Edison utility territory, the Sustainable Westchester Pilot CCA Program will conclude on December 31, 2018. e. In compliance with the PSC CCA Order, the Municipality has adopted local legislation to enable its participation in a CCA Program. f. As a member of Sustainable Westchester in good standing, the Municipality wishes to engage the services of Sustainable Westchester as the Program Manager for a new Sustainable Westchester CCA Program which shall commence on January 1, 2019. 2. Definitions a.Bundled Customers—Residential and Small Commercial customers of electricity or natural gas ("fuels") who are purchasing the fuels from the Distribution Utility. b.Community Choice Aggregation Program or CCA Program or Program—A municipal energy procurement program, which replaces the incumbent utility as the default Supplier for all Bundled Customers within a participating Municipality, as defined in the PSC CCA Order. c.Competitive Supplier:An entity duly authorized to conduct business in the State of New York as an energy service company("ESCO")that procures electric power and natural gas for Bundled Customers in connection with this CCA Program. d.Compliant Bid: Electric power supply bid from a Competitive Supplier that meets the following requirements [These requirements will be discussed and determined by municipalities during the 7/12 and 7/18 meetings facilitated by Sustainable Westchester]: i. the default price is guaranteed to be consistently less than the Distribution Utility price for the same customer class, within the same utility defined zone, for the same period: or Page 1 of 4 DRAFT FOR DISCUSSION ONLY II ii. the default price is fixed at a level that is less than the average utility price for the same commodity, for the same customer class, within the same utility defined zone, over the Preceding Twelve Month Period (as defined below); or iii. the default price is at first set at a level that is less than the average utility price for electricity, for the same customer class, within the same utility defined zone, over the Preceding Twelve Month Period, and only floats upward by less than twenty- five percent (25%) of the price increases implemented by the utilities e. Distribution Utility: Owner or controller of the means of distribution of the natural gas or electricity that is regulated by the PSC in the Participating Municipality. f. Electric Service Agreement("ESA"): An agreement which implements a CCA Program and contains all the terms and conditions of the program. g. 2016 ESA: The ESA which implemented the Sustainable Westchester Pilot CCA Program during the period from April 2016 to December 31, 2018. h. 2019 ESA: The ESA which will implemented Sustainable Westchester CCA Program commencing January 1, 2019. i. Independent Review:An assessment of each Competitive Supplier's response by an independent accountant or other qualified consultant that is selected by the Program Manager(as defined below), to be undertaken on behalf of and paid for by the Program Manager. For each Competitive Supplier's response, such assessment will include a determination of(i) the creditworthiness of the Competitive Supplier or adequate documentation of alternative credit arrangement that is at least as secure as a credit- worthy Competitive Supplier, and (ii) compliance with respect to pricing, as outlined in these definitions and in each Intent-to-Participate Resolution(as defined below). j. Preceding Twelve Month Period:For purposes of evaluating a Compliant Bid, the most recent twelve month period for which the applicable information is available. k. Program Manager: The administrator of a CCA Program. 1. Public Service Commission: The New York State Public Service Commission or the New York State Department of Public Service acting as staff on behalf of the Public Service Commission. 3. Purpose The purpose of the Memorandum of Understanding is as follows: a.To establish participation by the Municipality in the CCA Program to be managed on its behalf by Sustainable Westchester(hereafter,the "Program Manager"), under the 2019 ESA which shall have substantially the same terms as those outlined in the attached 2019 ESA Template(Exhibit 1). The 2019 ESA Template tracks as closely as possible to the 2016 ESA in its content, with only minor changes to enable administrative streamlining and additional renewable energy options. [The 2019 ESA Template has not yet been finalized, as it will incorporate feedback on renewable energy options and other issues gathered from the 7/12 and 7/19 meetings facilitated by Sustainable Westchester.] b.To affirm that the Municipality and Program Manager agree to execute the 2019 ESA, subject to the conditions of review and approval outlined below. c.To affirm that the Municipality and Program Manager agree to adhere to the terms and conditions of the 2019 ESA in the event they execute it. Page 2 of 4 I DRAFT FOR DISCUSSION ONLY 4. Roles and responsibilities of the Program Manager As Program Manager, Sustainable Westchester agrees to perform all duties required by the 2019 ESA and,prior to execution of that agreement, Program Manager agrees to: a.Provide the involved agencies and parties to the PSC CCA Order, such as but not limited to the PSC or Distribution Utility, requested information about and documentation of the actions undertaken by the Municipality in furtherance of enabling participation in the Program; b.Manage the energy procurement bidding process including: i. the identification and notification of potential firms seeking to be the Competitive Supplier, ii. the Request for Proposals process from preparation of the content to the publication of the Request and management of firms responding to the Request, iii. the preparation of the ESA that will be included in the Request, iv. the acceptance and secure opening of the responses to the Request, and v. the organizing and procuring of the Independent Review, all in a manner that is transparent to the Municipality and firms seeking to be the Competitive Supplier; c.Sign the 2019 ESA in a timely fashion subject to the conditions that: i. the Competitive Supplier is deemed creditworthy for the duration of the Electric Service Agreement by the Independent Review, or ii. the Competitive Supplier arranges alternative credit terms that are, at a minimum, as secure as those achieved with a creditworthy Supplier as deemed by the Independent Review, and iii. the Competitive Supplier's response to the Energy Procurement Request for Proposals is deemed a Compliant Bid as defined in Section 2, above,by an Independent Review; and d.Fulfill any other responsibilities as may reasonably adhere to facilitating the implementation of the Program, subject to the Program Manager's inherent and original role as an organization driven by the deliberated priorities of its constituent member municipalities. 5. Roles and responsibilities of the Municipality As a participating municipality, the Municipality agrees to: a. Sign the 2019 ESA in a timely fashion subject to the conditions that: i. the Competitive Supplier is deemed creditworthy for the duration of the Electric Service Agreement by the Independent Review, or ii. the Competitive Supplier arranges alternative credit terms that are, at a minimum, as secure as those achieved with a creditworthy Competitive Supplier as deemed by the Independent Review, and iii. such Competitive Supplier's response to the Energy Procurement Request for Proposals is deemed a Compliant Bid by the Independent Review. Page 3 of 4 DRAFT FOR DISCUSSION ONLY 6. Term: Memorandum of Understanding shall expire on the earlier of October 30, 2018 or the date on which the 2019 ESA is executed by the Municipality, the Program Manager, and the selected Competitive Supplier. *** IN WITNESSETH WHEREOF, the parties hereto have signed this MEMORANDUM OF UNDERSTANDING on the day and year appearing below their respective signatures. Municipality of Signature of Authorized Official: Printed Name and Title: Date Address: Telephone(s): E-Mail Address: Address for Notices: Sustainable Westchester Inc Signature of Authorized Official: Printed Name and Title: Robert W. Elliott, Executive Director Date Address: 55 Maple Ave., Mount Kisco,NY 10549 Telephone(s): (914)242-4725 E-Mail Address: belliott@sustainablewestchester.org Address for Notices: 55 Maple Ave., Mount Kisco,NY 10549 Attachments: Exhibit 1 - 2019 ESA Template [Not attached in this discussion draft] Page 4 of 4 Town of Mamaroneck Program Totals, June 2016 -June 2018 CO2 kWh Avoided Supply Sales Tax BPP Total (MT) Savings Avoidance Savings Savings Standard Supply Grand Totals: 899,689 0 $5,483 $3,360 $1,221 $10,064 Renewable Supply 56,313,430 16,999.1 $210,720 $197,330 $89,610 $497,660 Grand Totals: Total 57,213,119 16,999 $216,202 $200,690 $90,832 $507,724 Town of Mamaroneck Total Savings per Acct Standard Residential $259.56 Standard Commercial $55.46 Green Residential $169.86 Green Commercial $34.07 RESOLUTION RESOLVED that the Town Board does hereby authorize the Town Administrator to enter into a Memorandum of Understanding with Sustainable Westchester on behalf of the Town of Mamaroneck, for the Community Choice Aggregation Program for the Con Edison service area subject to the following conditions as per the memorandum dated July 31, 2018 from Nancy Seligson, Supervisor: 1. Sustainable Westchester shall secure a "compliant bid" — i.e. that the price per kilowatt hour for the Green Option is less than the average Con Edison price for the same customer class over the preceding twelve (12) month period ("the Benchmark"). 2. The price secured shall be guaranteed for a twenty-four (24) month period. 3. A customer may "opt out" at any time without penalty or charge. 4. The electricity supplier is determined as having the creditworthiness and overall financial capability to meet its obligations under its contract with Sustainable Westchester and the Town of Mamaroneck. 5. The Memorandum of Understanding is substantially the same as to form and content as that which the Town entered into previously and is subject to final review by the Town Attorney. Tid 1,4b)! rc ioxsEcioN `ti .19CA. L„ 411,l6 1+VICIV A O<< 479 S. A TOWN OF MAMARONECK o w p 1 m Town Center _ `) 740 West Boston Post Road, Mamaroneck, NY 10543-3353 •FOUNDED 1661 • TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 townadministrator@townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Proposed Water Rate Increase Date: August 13, 2018 At this time of the year the Westchester Joint Water Works (WJWW) evaluates water rates for the three WJWW communities and makes recommendations for the coming year. The largest single expense for the WJWW is the purchase of water from New York City. As a result the New York City Water rate is an important consideration for rate increases in the WJWW communities. Other components include the WJWW operating expenses and the debt expense incurred by each community for water system improvement projects. Fortunately, the City is not proposing a rate increase for the WJWW this year which will allow for a lower rate increase in the Town. The Town has consistently looked to have water revenues cover all expenses in the Water District to avoid a tax levy in that budget fund. Also accumulated water revenues in the surplus of the Water District are used for smaller capital projects to limit the need for issuing new debt. Below is a chart that presents the Town Water District expenses for 2018 and our projections for 2019. There will be an increase in our debt expense for the coming year that will increase Water District expenses by $87,000. 2018 2019 Contractual Expenses $85,805 $86,000 Current Debt Expense $304,473 $291,271 New Debt Expense -0- $100,000 Total District Expenses $390,278 $477,271 Originally the WJWW proposed a 3% increase in our water rates however they were not aware of the expected increase in the Town's debt expense. Therefore the recommendation is to increase the water rates in the unincorporated area by 3.5% effective September 1, 2018. With a September 1 effective date the new water rate will generate about $45,000 in additional revenue in 2018 and $105,000 during the first 8 months of 2019 assuming "normal" water sales. 11Page Attached is additional information provided by the WJWW. The attachment includes the rate increase history for the Town over the last 18 years as well as the water rate increases imposed by New York City for the same period. On an annual basis, the proposed 3.5% rate increase if approved will cost the average consumer' an additional $29.64 per year. Their annual cost will be $886.28. Looking forward to 2019 the expenses in the Town's Water District should remain relatively stable. The WJWW is proposing for 2019 only one major project and that is the completion of a UN Treatment Plant at a cost of$10,000,000 for which the Town of Mamaroneck's share of the project will be $1,920,000. However the debt for this project will be issued in 2019 and debt payments will not be included in the Town Budget until 2020. Stephen V. Altieri Town Administrator 1 Average consumer is considered to be a home or business that uses 100,000 gallons of water per year. 21Page w Westchester Joint Water Works Rate Increase History Town of Year NYC DEP Mamaroneck 2000 8.0% 3.0% 2001 8.0% 2.0% 2002 8.0% 2.0% 2003 12.0% 3.0% 2004 9.0% 15.0% 2005 4.0% 1.0% 2006 12.0% 3.0% 2007 15.0% 14.0% 2008 13.0% 14.5% 2009 2.0% 9.0% 2010 25.0% 18.0% 2011 5.6% 13.0% 2012 9.8% 15.0% 2013 12.3% 8.7% 2014 5.1% 6.0% 2015 9.9% 12.0% 2016 0.0% 2.5% 2017 0.0% 3.5% 18 Year Average 8.8% 8.1% 2018 Proposed TBD 3.5% Average Annual Water Bill for Household Consumption of 100,000 Gallons (No Irrigation): 2014 $720.48 2015 $806.34 2016 $827.02 2017 $856.64 2018 $886.28 Increase 2018 vs. 2017 $29.64/Year ($0.08/Day) WORKSESSION ITEM 4 TOWN BOARD MEETING WORK SESSION AGENDA August 22, 2018 #4 Discussion - Veterans Memorial- Myrtle Boulevard No Attachment WORKSESSION ITEM 5 :9; ° Town of Mamaroneck O ti z • -•. A "' Town Center H 7 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 townadministrator@townofmamaroneck.org Memorandum www.townofmamaroneck.org To: Supervisor and Town Board Re: Request for Qualifications- Planning Consultants Comprehensive Plan Date: August 17, 2018 The Town published in the Journal News an ad requesting qualifications for those planning consultants that would be interested in preparing a comprehensive plan. In response to the ad the Town received three submissions: • Ferrandino and Associates • AKRF Consultants • BFJ Planning Copies of each of the submissions is attached for your review. The following is a recommended timeline for consideration of the proposals and the selection of a consultant. • September 5-12, 2018 Staff Interviews of consultants • September 26- Town Board Interviews of consultants • October 3- Evaluation of consultants and Final Selection of consultant Stephen V. Altieri Town Administrator tot Printed on Recycled Paper 41 r v 4 PROPOSAL FOR TOWN OF MAMARONECK COMPREHENSIVE PLAN AUGUST 10, 2018 FERRANDINO & ASSOCIATES INC. with PROVIDENT DESIGN ENGINEERING, PLLC + HIGHLAND PLANNING LLC . . EgiciA FERRANDINO & ASSOCIATES INC. PLANNING AND DEVELOPMENT CONSULTANTS August 10, 2018 Mr. Stephen V. Altieri, Town Administrator Town of Mamaroneck 740 West Boston Post Road Mamaroneck, New York 10543 Re: Request for Qualifications—Comprehensive Plan Dear Mr. Altieri: On behalf of our Team, consisting of Ferrandino & Associates Inc. Planning and Development Consultants of Elmsford, NY, Provident Design Engineering, PLLC of Hawthorne, NY and Highland Planning LLC of Rochester, NY, we are pleased to submit this Proposal to provide comprehensive planning and community outreach services to the Town of Mamaroneck. Enclosed herewith are one (1) original and four(4) copies of our Proposal plus CD. The Consultant Team has recent experience completing similar assignments, as outlined in the Proposal. We will draw upon these experiences, our specific expertise in our respective fields and our knowledge of Mamaroneck to undertake this assignment. We believe that our experience with the full range of Plan components, and the availability of experienced principal and senior staff, make our team a valuable resource for the Town in this regard. A description of relevant experience and key personnel is included in our package. For administrative purposes, if retained by the Town, Ferrandino & Associates Inc. will be the contracting party and I will serve as principal-in-charge. We anticipate your consideration of our Team and look forward to hearing from you. ��_1f l/ ul yours, 0 ---; Vince Ferrandino, AICP Principal Enclosures: 1 Original and 4 copies of the Proposal plus CD. TARRY ELM BUSINESS CENTER•THREE WEST MAIN STREET•ELMSFORD,NEW YORK 10523•(914)345-5820•FAX(914)517-2521 1.0 TEAM INTRODUCTION For this assignment, Ferrandino &Associates Inc. Planning and Development Consultants (F&A) of Elmsford, NY will collaborate with specialty sub-consultants Provident Design Engineering, PLLC (formerly TRC Engineers) (PDE) of Hawthone, NY and Highland Planning LLC of Rochester, NY to provide all of the services necessary to successfully prepare the Town of Mamaroneck Comprehensive Plan. F&A will serve as the project manager and contracting party for the Consultant Team, directing all tasks, and preparing the Comprehensive Plan and SEQR documentation. PDE will take the lead in preparing the mobility chapters of the Plan update. Highland Planning will direct the public outreach portions of the project. Ferrandino & Associates Inc. (F&A), founded in 1988, is a multi-disciplinary planning firm with extensive experience in comprehensive and strategic planning, zoning, land use and environmental studies/reviews, sustainability, parking and traffic analysis, GIS mapping, SEQR documentation, real estate market analysis, affordable housing, commercial revitalization FERRANDINO&ASSOCIATES INC. and community and economic development. PLANNING AND DEVELOPMENT CONSULTANTS The firm services large and small municipalities, County, State and Federal agencies, not-for-profit groups, and private corporations and institutions ranging from large developers to grass-roots civic, neighborhood and business associations. F&A's land use and zoning experience includes preparation of comprehensive plans, zoning ordinances, corridor studies, neighborhood plans, downtown plans and hamlet studies. The firm's wide range of consulting expertise also includes community development planning and administration, market studies for market rate and workforce housing, commercial revitalization, economic development and grants procurement. F&A has established a solid presence in the tri-state area servicing over 100 municipalities, including several assignments in the Town of Mamaroneck going back to the landmark Bonnie Briar/Winged Foot GEIS and rezoning to recreation use. For example, F&A prepared Comprehensive Plans for the Towns of Greenburgh and North Salem (including a separate Parks and Recreation Master Plan), Cortlandt (Central and South Cortlandt), Goshen and Wallkill and the Villages of Port Chester and Hempstead, L.I.. Further, the firm prepared a Vision Plan for Hastings-on-Hudson and the TownNillage of Scarsdale in Westchester County, as well as a Twenty First Century Plan for the City of Mount Vernon. The firm's principal, Vince Ferrandino, AICP, formerly served as the Director of Planning for several New York State municipalities which underwent extensive revitalization under his direction. He has authored numerous master plans and redevelopment strategies. Further, both he and his firm have considerable experience in implementing land use and economic development plans, community development plans and comprehensive plans. Ferrandino&Associates Inc. +Provident Design Engineering, PLLC+Highland Planning LLC 1 Provident Design Engineering, PLLC (PDE), ming formerly TRC Engineers, Inc. and Raymond Keyes • 1rc \/Icien t Associates, is located in Hawthorne and has served Westchester County since 1958. PDE serves a broad ` design engineering range of clients in both the public and private sectors 7 Skyline Drive. Hawthorne.NY 10532 and provides a full range of Civil Engineering services Tel: (914) 592-4040 www.pderesults.com including Traffic/Transportation Engineering Consulting Services as well as other Civil Engineering Consulting Services including such tasks as Highway Design, Utility Design and Drainage Design. The firm has served as traffic engineering consultant to the Town and Village of Mamaroneck on various projects. Furthermore, PDE has performed numerous Traffic Studies, Traffic Signal Plans, Utility Designs, Site Plans and other Civil Engineering Services in conjunction with private development projects in the Town. PDE has worked with F&A on a number of projects over the years. The firm has significant depth of staffing resources that enables it to deploy the needed level of expertise to address all aspects of the project in an expedient and technically superior manner. PDE's services to clients include: • Traffic Impact Studies • Utility Studies • Transportation and Planning Studies • Accident Studies • Traffic Calming Studies/Plans • Traffic Monitoring Studies • Parking Efficiency Studies/Plans • Wetlands Studies • Parking DemandNariance Justification • Water Quality Studies • Traffic Circulation Studies • Subdivision Plans • Traffic Signal Warrant Studies/Plans • Site Development Plans • Site/Traffic Feasibility Studies • Highway Improvement Plans • Environmental Due Diligence • Construction Documents and Cost • Environmental Impact Statements Estimates • Stormwater Management Studies Highland Planning LLC was establishedin 2007 bTanya „ =;��� � HIGHLAND Mooza Zwahlen, AICP. The firm's area ofpractice is planning, • with an emphasis on public outreach, economic development. II`fir :: grant writing and research management. The firm was certified II. +LI; PLANNING as a Women Owned Business Enterprise (WBE) in 2008 and L. iirerArl as a Disadvantaged Business Enterprise (DBE) in 2011. Tanya Mooza Zwahlen, AICP is Principal and Owner of Highland Planning. She has more than 15 years' experience in the fields of planning and community development. She is currently leading the public engagement efforts for the Town of Brighton Comprehensive Plan and the City of Rochester Comprehensive Plan, and is beginning a study of law enforcement for Orleans County. Ms. Zwahlen served on the Board of Directors of the South Wedge Planning Committee for eight years. She has been a member of the City of Rochester Environmental Commission since 2008. Ferrandino&Associates Inc.+Provident Design Engineering,PLLC+Highland Planning LLC 2 2.0 KEY PERSONNEL The following organizational chart identifies the key team members who would be working on the Comprehensive Plan Update. Please see Appendix A for resumes for all key team members. TOWN OF MAMARONECK Ferrandino&Associates Inc. Contract Management and Land Use&Zoning, Housing, Implementation Chapters and SEQR Vince Ferrandino,AICP-Principal/Town Liaison Caryn Miske- Senior Associate/Economic Development Constance Post,AICP-Senior Associate/Planning Carolyn Worstell- Senior Planner Sub-Consultants t i Provident Design Engineers PLLC Highland Planning LLC Mobility Chapter Community Outreach Brian Dempsey, P.E.,PTOE-Sr. Project Manager Tanya Zwahlen,AICP-Principal/Project Manager Charles Holt, P.E., PTOE-Sr.Project Manager/Mobility Susan Hopkins,AICP-Community Outreach Associate Ralph P. Peragine, P.E-,-Sr. Project Manager/SEAR Christopher Dunne-Community Outreach Coordinator 3.0 WORK PROGRAM A successful comprehensive plan inspires and guides the future growth and development of a community. A comprehensive plan lays out the path for continued economic growth and prosperity, balanced by the need to preserve environmental resources and the character of the community which are valued by the public. What follows is an overview of the approach and methodology that, if retained, our Team will utilize in completing the tasks outlined below. Ferrandino&Associates Inc. +Provident Design Engineering,PLLC+Highland Planning LLC 4 PHASE I: BACKGROUND REVIEW&OUTREACH Review of Base Studies & Existing Reports Our Team will review existing studies and reports including: • 1986 Master Plan for the Boston Post Road and Palmer Avenue Corridors • 1986 Town of MamaroneckNillage of Larchmont Local Waterfront Revitalization Plan • 2004 Town of Mamaroneck Hazard Mitigation Plan • 2014 Town of Mamaroneck Sustainability Plan • Recent rezonings (BR and SBR zones) Participation Plan Mamaroneck is committed to a participatory process for its Comprehensive Plan, and actively seeks to engage its residents. While we are skilled engagement professionals, with a toolbox of more than 100 techniques to use in meetings and surveys, there is need to understand the key issues in the Town before we develop a public participation plan. It would be short sighted to propose how to engage the public without talking with them first. Once we understand the needs of the community, we will develop an outreach plan to make the process fun, interesting, and useful. Our team follows the International Association of Public Participation (IAP2) standard process for developing a public participation plan, which includes the following five steps: 1. Gaining internal commitment 2. Learning from the public 3. Selecting the level of participation 4. Defining the process and identifying the public participation and communication objectives 5. Designing the public participation and communications plan Building upon the Town's RFP, we will identify key issues, develop an initial list of key stakeholders, and develop a process, and engagement techniques that support the objectives of the project. A focused and tailored outreach process means we will ask better questions throughout the Comprehensive Planning process, and make sure the right people are in the room when we're making decisions about the Comprehensive Plan. We will review this process with the Town, and develop a plan that responds to both the citizens and the Town's expectations for the process. The tools and timing of how we use them to solicit feedback and inform the public will be tailored to what we hear from the Town and the public, but will undoubtedly include a project website, public meetings, several surveys, and focus groups. Additionally, we believe public outreach works better when we "go-to- them," because only a small percentage of a population attends public meetings. Our "go-to-them" strategy can be accomplished through surveys, meetings-in-a-box, outreach tables at community events. and adding the Comprehensive Plan to agenda items of established groups with regular meetings schedules. Public meetings held throughout the process will accomplish the following: • Public Meeting #1: Identify Key Issues and Opportunities/Draft Focus Areas for the Plan • Public Meeting #2: Visioning • Public Meeting #3: Draft Comprehensive Plan Ferrandino&Associates Inc +Provident Design Engineering,PLLC+Highland Planning LLC 5 PHASE II: DRAFTING THE PLAN Land Use&Zoning Chapter The ultimate purpose of any comprehensive plan is to allow for the orderly growth and development of a community. The Land Use and Zoning Chapter sets forth the recommendations and policies that direct the future development of the Town. F&A will review the Town's zoning code, focusing on the floor to area ratio for single family homes, the effectiveness of the 2016 Site Plan Review of Residential Development requirements and integration of "green infrastructure" techniques into design guidelines. F&A will prepare a map identifying areas for potential future development. Areas for potential future redevelopment and infill development, multi-family residential development and commercial and industrial development will be identified. Strategies and policies to implement the future development will be outlined, including the potential use of overlay zones, incentive zones and other zoning or Town code amendments, etc. Mobility Chapter Transportation is essential for the vitality of the Town. As recommended, a "hard look" will be taken at transportation within the Town and the future planning for changes. The Project Team, with PDE as the lead on this topic, has a solid understanding of the mobility issues and key locations within the Town. Increases in traffic near schools have been the result of various factors such as higher enrollments, less bus use, less walking, etc. as some parents feel it is safer to drive their children. Traffic calming on the streets surrounding the schools will be addressed. PDE has also performed Safe Routes to School Studies for the Village of Mamaroneck, the City of Rye and the Village of Briarcliff Manor. The possibility of Transit Oriented Development, taking into consideration the distance to the train stations will also be considered. The Team will review the potential for "complete streets", providing the ability for bicyclists and pedestrians to travel through the area, not just automobiles. Based upon our knowledge of the area, one of the key issues affecting its vitality is the limited availability of parking and the current parking constraints. There is a high demand for on-street parking, while spaces are limited. The Project Team, with PDE as the lead on this topic, will perform a detailed review of the parking conditions and make the necessary recommendations. Parks and Recreation Chapter The Town of Mamaroneck has an active Parks and Recreation Department that prides itself on its many and varied programs. The Assessment of Community Needs is the first priority to determine local trends and needs, based on information collected as part of the public outreach phase. Based upon the assessment of community needs, demographic trends and identified goals and objectives. the Consultant Team will develop a set of recommendations for new facilities and programs. Housing Chapter In communities across Westchester County there is a present and growing concern that senior citizens, young people, police, firefighters, EMS volunteers/first responders, teachers, municipal employees, tradespeople and teachers, among others, can no longer afford to live here. This has the potential to result in a loss of population diversity and a reduction in available services. F&A will prepare a Housing Chapter for the Comprehensive Plan that will present a plan for the Town to preserve and increase the diversity of its housing stock, focusing on identifying parcels in B-R and SBR zones as possible sites for housing. As F&A is currently assisting in preparing a Housing Needs Assessment and Plan for Westchester County and has done so for Rockland County, the City of Yonkers and Mount Vernon, that experience will be brought to bear on this assignment. In addition, the firm is pre-certified by New York Ferrandino&Associates Inc. +Provident Design Engineering, PLLC+Highland Planning LLC 6 State to prepare housing market studies and that experience will also be a factor in determining housing demand. Implementation Chapter Our Team firmly believes that a Plan without identified steps for implementation will by definition be unsuccessful. A matrix identifying the short. medium and long-term activities necessary to implement the future development vision will be provided and the responsible agency or departments identified. Although not required in the RFQ, as an optional extra, we can prepare the actual language for the Town code, zoning text and zoning map amendments proposed in the Land Use and Zoning Chapter above. This language could then be adopted by the Town Board either in conjunction with the Comprehensive Plan or separately. The fee to prepare the Town code, zoning text and map amendments would be dependent on the recommendations of the Comprehensive Plan and would be discussed with, and agreed upon by, the Town Board prior to commencement of this extra task. Note: inclusion of the Town code, zoning code and map amendments in the adoption of the Comprehensive Plan will have implications on the SEAR review as outlined below. PHASE III: STATE ENVIRONMENTAL QUALITY REVIEW(SEQR) Subsequent to the finalization of the draft Comprehensive Plan our Team will work closely with the Town to determine what environmental review actions will be necessary for the adoption of the Plan. Two options are proposed: Adoption of Comprehensive Plan without Zoning Code and Map Amendments If the Town chooses to adopt the Comprehensive Plan, without any accompanying zoning code or map amendments, or any other legislative changes, the Town may be able to adopt the Comprehensive Plan utilizing only a Full Environmental Assessment Form (FEAF) with addenda. In this scenario, the adoption of the Comprehensive Plan would have no potentially significant adverse impacts and the Town could adopt the Plan with a Negative Declaration, ending the SEQR process. The zoning code and map amendments would have to undergo a subsequent and separate SEQR analysis prior to adoption. This is the scenario chosen by the Town of Greenburgh for its Comprehensive Plan. Adoption of Comprehensive Plan wall Zoning Code and Map Amendments(Optional) If the Town chooses to adopt the Comprehensive Plan with the accompanying zoning code and map amendments, the Town will likely have to undergo a more detailed SEQR review. Based on our prior experience, and depending upon the nature of the amendments, the adoption of zoning text and map amendments may trigger the need for a full Generic Environmental Impact Statement (GEIS). In this scenario both the Comprehensive Plan and the zoning text and map amendments would be examined as part of one coordinated SEQR process. A build-out analysis comparing "no change" to "zoning amendment implementation" would be developed to determine what the impacts of the proposed changes may be on the potential growth of the Town. This is the scenario chosen by the Village of Port Chester and Town of North Salem in the Plans we prepared for these municipalities. The fee to prepare the SEQR documentation for both the Comprehensive Plan and the zoning text and map amendments would be dependent on the specific amendments to be adopted and would be discussed with, and agreed upon by, the Town Board prior to commencement of this extra task. Ferrandino&Associates Inc. +Provident Design Engineering,PLLC+Highland Planning LLC 7 4.0 RELEVANT EXPERIENCE FERRANDINO & ASSOCIATES INC. Town of Greenburgh, NY Comprehensive Plan F&A led a multi-disciplinary team to prepare a consensus-based far. Q^ F.�.� update to the Town's Comprehensive Plan. The team was • selected after a competition involving 12 firms. Tasks included an inventory of land uses, including residential, historical and cultural resources, transportation and utility infrastructure. Study elements also included zoning, real estate and development trends, demographic analysis and business profile. The project involved extensive community participation, stakeholder outreach and visioning in developing design principles and alternative development strategies with specific action plans. The Plan was unanimously adopted by the Town Board on September 28, 2016. Contact: Francis Sheehan, Chair For further information on the Greenburgh Comprehensive Plan: Comprehensive Plan Steering http://greenburghcomprehensiveplan.com/ Committee Phone: 914-522-8246 fsheehan(c.greenburghny.com Fee: $450,000 Town of North Salem, NY Master Plan Update and Parks and Recreation Master Plan F&A was retained to assist the Town with its update to the • Master Plan. Tasks included facilitating Town visioning and technical discussions, site visits, field reconnaissance and attendance at meetings, assistance in writing the Plan, preparing the GEIS and Environmental Findings andr L advising the Town on technical aspects of the document. The Plan was adopted by the Town Board in 2011. a • • In 2014 the firm assisted the Town in preparing a Parks and Recreation Master Plan that established a blueprint for recreation programming town-wide. The Plan assessed existing resources and future recreation needs for the Town, Contact: to serve as a foundation for goals, objectives and Cynthia Curtis recommendations and currently serves as a guide for the Town Planning Board Chair acquisition, development, improvement and financing of Phone: 914-669-4393 recreational lands, facilities and programs. cynthiamcurtis(a�gmail.com Fee: $125,000 Ferrandino&Associates Inc. +Provident Design Engineering, PLLC+Highland Planning LLC 8 The firm's principal also served as expert witness for the Town of North Salem in the landmark Continental Inc. vs North Salem court case. On the Town's behalf, the firm defined the region for fair share housing, analyzed Westchester County housing policy and critiqued the Town's Master Plan and zoning ordinance which were based on growth management principles. The firm's principal also testified for several days in Westchester County Supreme Court on North Salem's behalf and advised the Town on strategy in the case. Village of Port Chester, NY Comprehensive Plan/GEIS and US Route 1 Corridor Study as part of a major update to the Village's Comprehensive Plan F&A completed a Route 1 Corridor Study/Downtown Plan— examining vacant and underdeveloped or 'soft' sites on , . P'� 111 Boston Post Road from the Rye City border to Greenwich, Af0i to identify potential redevelopment opportunities. Tasks f ``" AtAg � ,:. included land use, parking, traffic and infrastructure 11 • analyses, build out of vacant sites and a retail market study f ,l ,:;! ,:. to determine optimal re-uses and redevelopment in the - � I I 461 # r study area. Also recommended were "branding" for the _ _ - corridor, as well as suggested economic development tools and an organizational framework to implement the Plan. d The study was adopted by the Board of Trustees and is being used by the Village as a blueprint for business Contact: attraction and retention. Christopher Russo Former Village Administrator At the same time, under SEQR, the firm prepared a Phone. 786-202-1131 Generic Environmental Impact Statement [GEIS] as part of russo954 anaol.com a Comprehensive Plan update, which evaluated the Fee: $125,000 potential impact of implementing the Comprehensive Plan and zoning amendments. A build out analysis was conducted as well to determine the impacts of the several zone changes, with the goal of limiting density in residential areas and increasing density along development nodes in the downtown. The updated Comprehensive Plan and GEIS were adopted by the Board of Trustees in December 2012 and amended zoning was adopted in March of 2013. The plan was subsequently the recipient of a planning award from the Westchester Municipal Planning Federation. HIGHLAND PLANNING LLC16,1 Town of Brighton, NY Comprehensive Plan ..`.- a Highland Planning led the public engagement process for the Town of Brighton Comprehensive Plan update. The project was funded by the New York State Energy Research and Development Authority (NYSERDA), and was directed / Ferrandino&Associates Inc.+Provident Design Engineering,PLLC+Highland Planning LLC 9 by a 15-member steering committee representing elected officials, town planning and engineering, citizen boards and �►- commissions, and business owners. The plan, entitled "Envision Brighton: Planning for a r • Sustainable Future," includes an assessment of existing - conditions, goals for the future, and projects, policies and f programs to achieve those goals. Once adopted, Envision _ .. Brighton will serve as a decision making guide for Town it -" staff, appointed officials, and elected officials for decisions related to land use, public investments, and capital improvements. The process included a park master plan Contact: for an area of undeveloped land that the Town owns Ramsey A. Boehner, adjacent to an existing park. Town Planner Phone: 585-784-5229 The public engagement process has included: ramsey.boehner(eDtownofbrighton.org Fee: $21,000 • 20 stakeholder interviews • Project website • Textizen and Survey Monkey surveys • Facebook posts • Engagement at farmer's market • Tweets by the Town Supervisor • Press releases • Three public meetings PROVIDENT DESIGN ENGINEERS, PLLC TownNillage of Mamaroneck Civil and Traffic Engineering PDE has significant Civil and Traffic Engineering experience in the Town of Mamaroneck, particularly providing services to the Villages. PDE previously represented the Village of Larchmont's Planning Board in the Civil and Traffic Reviews of certain Site Plan Applications that were in front of the Board. PDE has also served as the Village of Mamaroneck's Traffic Consultant on various projects. • Washingtonville Neighborhood Traffic • Mamaroneck Avenue/Mount Pleasant and Parking Study Avenue/Halstead Avenue/Hoyt Avenue • Fenimore Road/Bishop Avenue/Hoyt Intersection and Pedestrian Study Avenue Intersection Study • Boston Post Road at Barry Avenue and • Mamaroneck Avenue, F. E. Bellows and at Harrison Avenue/The Parkway Daniel Warren Schools Traffic and Intersection and Pedestrian Study Parking Studies • Safe Routes to School Study • Potential Firehouse Relocation Study Contact: Dan Sarnoff, Assistant Village Manager Phone 914-777-7703 dsarnoff@vomny.org Ferrandino 8 Associates Inc.+Provident Design Engineering,PLLC+Highland Planning LLC 10 APPENDIX A - RESUMES TARRY ELM BUSINESS CENTER•THREE WEST MAIN STREET•ELMSFORD,NEW YORK 10523•(914)345-5820•FAX(914)517-2521 VINCE FERRANDINO, AICP PRINCIPAL AND CEO EXPERTISE EXPERIENCE Land Use and Zoning Comprehensive Planning A professional planner and management consultant, Mr. Ferrandino has many Environmental Planning Economic Development years of experience in the development field. As a professional planner, he has Community Development served a myriad of clients in both the public and private sectors and has held Affordable Housing positions of increasing responsibility at the municipal level. A former Commissioner of Planning and Development for the City of Mount EDUCATION Vernon and the Town of Greenburgh, NY, Mr. Ferrandino and the communities he BA, with honors served have been recognized for many outstanding professional achievements in St.John's University housing, planning and economic development by such organizations as the US New York Department of Housing and Urban Development, the US Department of Master of Urban Planning Commerce, the American Planning Association and the Westchester Municipal NYU-The Wagner School Planning Federation. New York Post graduate study in real Combining technical expertise with excellent management and presentation skills, estate finance he has been able to balance economic needs against environmental concerns and University of Pennsylvania to sensitively articulate issues and positions on behalf of both public and private The Wharton School sector clients in local, county, state and federal areas. Philadelphia,PA. Post-graduate study in Mr. Ferrandino, as firm principal, has directed or been involved in hundreds of urban policy analysis projects including: New School University, • Comprehensive PlansNision Plans New York • Corridor Studies Courses in real estate • Downtown and TOD Plans brokerage,appraisal,finance • Blight Determination Studies and Urban Renewal Plans and sales • Environmental Impact Statements under NEPA, SEQR and CEQR NYU Schack Real Estate • Economic Development Policy Plans and Fiscal Impact Studies Institute • Affordable and Market Rate Housing Market Studies • Office and Retail Market Studies • Consolidated Plans for Community Development • Public Housing Authority Strategic Plans • Expert Testimony before the Courts See the firm's web site—www.faplanners.com—for a listing of the projects which Mr. Ferrandino has directed or been involved. PROFESSIONAL EXPERIENCE IN THE PUBLIC SECTOR Commissioner of Planning and Community Development Executive Director, Mount Vernon Urban Renewal Agency Executive Director, Mount Vernon Industrial Development Agency City of Mount Vernon, New York Director of Planning and Community Development Town of Greenburgh, New York City Planner and Deputy Executive Director Peekskill Community Development Agency City of Peekskill, New York Ferrandino&Associates Inc. SR1.1 V. Ferrandino Resume VINCE FERRANDINO, AICP PRINCIPAL AND CEO TEACHING/LECTURING IN PLANNING Associate Professor of Planning (adjunct faculty) Pace University, New York Graduate Program in Public Administration Associate Professor of Planning (adjunct faculty) State University of New York at Purchase New York University Robert F. Wagner School of Public Service Graduate Program in Urban Planning Pratt Institute Graduate School of Planning and Architecture Long Island University Graduate Program in Urban Affairs Pace University Law School Land Use Leadership Alliance MEMBERSHIPS American Institute of Certified Planners American Society of Consulting Planners New York Metro Chapter,American Planning Association Connecticut Chapter,American Planning Association Institute for Urban Design (Fellow) Urban Land Institute National Council for Urban Economic Development National Association of Housing and Redevelopment Officials New York Main Street Alliance Association of Westchester Community Development Officials(Past President) New York City Zoning Advisory Council Westchester Municipal Planning Federation Former Member, Board of Directors and Program Chair Westchester County Housing Implementation Commission (former member) Rockland Municipal Planning Federation Former Chairperson of Advisory Board, WEST-HELP Transitional Housing, Mount Vernon, N.Y. Land Use Leadership Alliance—Pace University Law School OTHER Serve as"expert witness"on behalf of private and public sector clients on zoning, planning, housing and economic development matters New York State Civil Service Examiner for management and technical positions- New York State Housing and Community Renewal Lecturer, Land Use Training Institute Westchester Municipal Planning Federation Articles on planning published in Westchester County Business Journal,New York Real Estate Journal, Fairfield County Business Journal and Impact Magazine, among others. Ferrandino&Associates Inc. SR1.2 V. Ferrandino Resume CARYN A. MISKE SENIOR ASSOCIATE EXPERTISE EXPERIENCE 30 Years Environmental Planning Economic DevelopmentdMarket Ms. Miske, aplanner and attorney, has Real Estate and y. prepared and reviewed numerous Analysis Environmental Impact Statements (EISs), including EIS reviews for the Avalon Fiscal Impact Analysis Green II project in Greenburgh,a 794 unit townhouse development,and Avalon on- the-Sound in New Rochelle, a 1000 unit luxury rental and retail project; a controversial Shoprite Superstore in the Village of Hastings-on-Hudson; and the EDUCATION Young Israel Synagogue expansion in New Rochelle. She has also prepared and B.A. Public Affairs, Cum analyzed environmental assessments, including a review of the planned expansion Laude of the United Water filtration plant in Eastchester and the preparation of environmental documentation for a proposed Holiday Inn Express Hotel in Port M.of Public Administration Chester. Ms. Miske has developed planning strategies to analyze open space and School of International and potential development scenarios, including the development of a Vision Plan for the Public Affairs Village of Hastings-on-Hudson and the preparation of a land use studyfor a large Columbia University g g p p g not-for-profit institution in Yonkers. J.D.of Law University of Montana On the economic development front, she has prepared business development and marketing plans for the Village of Ellenville, the Town of Wawarsing, the Cities of Mount Vernon and White Plains and the Hunts Point (South Bronx) Economic Development Corp. She also prepared economic development plans for the City of Poughkeepsie/Dutchess County consortium(including the Towns of Poughkeepsie and East Fishkill)as part of these municipalities'successful joint application for New York State Empire Zone designation. In addition, she has prepared market studies for several live-work loft projects in Bridgeport and Norwalk Connecticut and Poughkeepsie, New York. Ms. Miske has designed revolving loan programs, as well as Section 108 and EDI loan programs. She served as the project manager for the Hunts Point Economic Development Corporation, which is a New York State designated Empire Zone, as well as a Federally-designated Empowerment Zone. Ms. Miske spearheaded an economic development and business recruitment/retention program for this Bronx- based non-profit. She served as project manager for a comprehensive market study and plan for downtown White Plains that included retail and office market analysis, building re-use, business promotion and special events planning. She directed the City's business recruitment and marketing outreach programs for office and retail tenants which included direct mail and telephone follow up. Ms. Miske also provided technical assistance to the New Rochelle Overall Economic Development Corporation (NROEDC) implementing a marketing plan featuring a database for vacant commercial and industrial properties, funded by the former New York State Urban Development Corporation.Additional work related to New Rochelle included preparation of an economic impact study for the redevelopment of the 500,000 square foot New Rochelle Mall(now New Roc City)and the preparation of the New Rochelle Downtown Market Study, which included a market strategy to develop office, hotel and market-rate rental housing. Ms. Miske also prepared the City of Stamford Value Retail/Megastore Study which included developing a retail/industrial policy, typology of value retail uses, and the development of land use standards. The goal of the study was to permit value retail on certain sites while protecting the integrity of the CBD and preserving industrially zoned land. Design standards for superstores were incorporated into this study. Ferrandino&Associates Inc. SR2.1 C. Miske Resume CARYN A. MISKE SENIOR ASSOCIATE Ms. Miske prepared an industry study for the Borough of Staten Island. The components of the study included a feasibility analysis to ascertain needed capital improvements in order to redevelop vacant waterfront parcels, industry clusters that would be best suited for relocation to Staten Island, and a business recruitment campaign to target latent market niches. Also, for the Westchester County Association, Ms. Miske served as project manager for a Business Retention and Recruitment Survey of Westchester businesses. Other economic impact studies include the 400,000 square foot Riverhead Centre(a power center on Route 58), the 225,000 square foot Manufacturers Outlet Center (formerly the Bazaar Mall) including a Target store, in Mt. Kisco, a Shoprite Super Store in Hastings, a 200,000 square foot Wal-Mart in Monsey, the 225,000 square foot Midway Shopping Center in Scarsdale, and a mixed use lifestyle center in Yonkers[Ridge Hill Village], New York,comprised of 1.2 million square feet of retail with multi-plex theaters, 800 dwelling units, a 350 room hotel/conference center, a 250,000 square foot office building and 5,000 parking spaces—one of the largest development projects ever conceived in the Hudson Valley. She is currently completing fiscal and socioeconomic impact analyses for a proposed 156,000 square foot Costco store in the Town of Yorktown as part of an EIS and assisted in preparing a market analysis and commercial character assessment for the proposed store. At the Columbia University Business School, Ms. Miske helped design an initiative fostering environmentally sustainable economic development.The Regional Round Table on the Environment and Economy linked government officials, business leaders and non-profit organizations in order to develop consensus and innovative policies on contentious economic and environmental issues. Ms. Miske developed strong marketing and communications skills as a result of her work with Batten, Barton, Durstine&Osborne(BBDO)and a Young Rubicam(Y&R) subsidiary, Wunderman Worldwide. She is responsible for writing and producing a newsletter on direct marketing,coordinating agency workshops and producing slide shows to solicit new accounts. Ms. Miske has also worked in the not-for-profit sector as both a fundraiser and community outreach worker. At the March of Dimes, she wrote foundation grant proposals, formulated strategic marketing plans, conducted feasibility studies and was responsible for planning and managing a bi-annual telemarketing campaign. At the Arbor Hill Development Corporation, located in Albany,New York, Ms. Miske designed and administered a survey to assess the housing needs of local residents. Based on the results of the survey, she launched a public education campaign to stimulate resident participation in HUD-funded programs. OTHER EXPERIENCE Adjunct Professor—University of Montana Environmental Conservation and Natural Resources Policy Ferrandino&Associates Inc. SR2.2 C. Miske Resume CONSTANCE G. POST, AICP SENIOR ASSOCIATE EXPERTISE EXPERIENCE 35 Years Land Use and Zoning Economic Development A seasoned professional planner and economic development ECommunity Developmentl Planning professional, Ms. Post has assisted clients in both thepublic and private Community Affordable Housing sectors and has held positions of increasing responsibility at the Grants Procurement municipal level and in the private sector. She recently joined the firm as a Senior Associate focusing on planning, economic development and EDUCATION grants procurement/management. B.A.Culver-Stockton College A former Commissioner of Planning & Development, and Executive Graduate study Urban Planning Director of the Urban Renewal and Industrial Development Agencies for Alabama A&M University the City of Mount Vernon, as well as Executive Director of the Stamford Redevelopment Commission, Ms. Post combines excellent technical, Economic Development research and presentation skills with project management expertise to Professional Certification articulate the economic needs and environmental issues of a variety of National Development Council clients in government and business environments. Courses in real estate, New Market Tax Credits, Ms. Post has directed or been involved in a myriad of projects including: IRB finance and low income •Comprehensive and Vision Plans housing finance •Land Use and Zoning Studies •Downtown and Corridor Studies •Blight Determination Studies and Urban Renewal Plans •Environmental Impact Statements under SEQR and NEPA, including Historic Preservation •Residential, Office and Retail Market Studies •Consolidated Plans for Community Development •Economic Development Policy and Fiscal Impact Studies PROFESSIONAL EXPERIENCE IN THE PUBLIC SECTOR Commissioner of Planning and Community Development Executive Director, Mount Vernon Urban Renewal Agency Executive Director, Mount Vernon Industrial Development Agency Executive Director, City of Stamford Urban Redevelopment Commission MEMBERSHIPS American Institute of Certified Planners American Planning Association Regional Plan Association OTHER Lecturer, Westchester Municipal Planning Federation Guest Lecturer, Westchester Community College Ferrandino&Associates Inc. SR17.1 C. Post Resume CAROLYN WORSTELL SENIOR PLANNER/PROJECT MANAGER EXPERTISE EXPERIENCE 5 YEARS Comprehensive Planning Environmental Planning Ms. Worstell is a senior planner/project manager with expertise in a wide Urban Design varietyof specialized areas. She addresses the needs of manydiverse Real Estate Market Analysis Community Development clients and works closely with multi-disciplinary professionals, local and Geographic Information state officials, business owners, stakeholders and community residents. Systems(GIS)Mapping and Ms. Worstell is skilled in GIS mapping and spatial analysis for land use, Analysis zoning, housing, environmental and other planning needs. She is adept at preparing advanced graphics for diverse projects using Adobe Suite CS5 applications. EDUCATION SAMPLE PROJECTS B.A.Chemistry and B.A.Art History • Zoning and Land Use Analysis for proposed building providing George Washington University 400,000+ SF of new space for technology, advertising, media and M.S.City&Regional Planning information (TAMI)firms, East Williamsburg, Brooklyn, NY Rutgers,the State University of • Assist in the SEQR review of the 2016 Greenburgh Comprehensive New Jersey Plan, Greenburgh, NY • Parks &Recreation Master Plan, North Salem, NY • Land use, fiscal and socioeconomic analyses for Costco Store/Lowe's Home Improvement Center, retail and bank project, Yorktown, NY • Survey and Comparative Analysis of Labor Unions in New York City and Long Island City, Queens, NY • MX-1 Commercial Corridor District and GEIS, Mount Vernon, NY • South Fourth Avenue-East Third Street Urban Renewal Plan and GEIS, Mount Vernon, NY • The Pointe EIS, a proposed 250 residential affordable units, 50,000 square feet of retail and commercial space and a±400 unit municipal parking garage development, within an Urban Renewal Area, Mount Vernon, NY • Multifamily Senior Citizen Floating Overlay Zone (RMF-SC) and GEIS, Mount Vernon, NY • SEQR Reviews for 42 West Broad residential development, Mount Vernon, NY and The Jefferson residential development, Greenburgh, NY • Market Studies for affordable housing projects as part of NYS HCR funding rounds, family housing projects in Amagansett, East Hampton, NY, Brooklyn, NY and New Rochelle, NY and senior housing projects in Mount Vernon, NY, New Rochelle, NY and Rye, NY, and a large family housing project in East New York, Brooklyn, NY. • 2014-2019 Consolidated Plans for Community Development of the Cities of Mount Vernon and Yonkers and Rockland County, NY • Assistance in expert testimony preparation: centering on issues of annexation, spot zoning, urban renewal and SEQRA compliance; including in the Villages of Brewster, Chester and Nyack and the Ferrandino &Associates Inc. SR10.1 C.Worstell Resume CAROLYN WORSTELL SENIOR PLANNER/PROJECT MANAGER Towns of Mamaroneck and Ramapo, NY. In addition, Ms. Worstell was involved in an urban planning and architecture collective that is working with a community group in Jersey City, NJ to develop and implement a neighborhood plan. The plan aimed at redesigning a pocket park, improving pedestrian safety though design and fostering increased interaction between the community and a local university. While working for a not-for-profit organization in New Jersey, Ms. Worstell was involved in a developing a new certification level for a municipal sustainability rating program. The program was looking to establish metrics and targets to measure progress toward sustainable outcomes for municipalities. As part of the process she was involved in writing several sustainability issue papers for a forum, on topics such as sustainable agriculture and indoor environmental health hazards. PRIOR EXPERIENCE Project Manager Mass Urban Jersey City, NJ Research Assistant Sustainable Jersey Ewing, NJ Policy Intern New Jersey Future Trenton, NJ Ferrandino&Associates Inc. SR10.2 C.Worstell Resume ra provident design engineering BRIAN E. DEMPSEY, PE, PTOE EDUCATION B.C.E.,Civil Engineering,Villanova University, 1986 M.B.A.,Finance,Fordham University, 1992 PROFESSIONAL REGISTRATIONS/CERTIFICATIONS Professional Engineer,New York(#068835), 1992 Professional Engineer,Connecticut(#18429), 1994 Professional Engineer,New Jersey(#39571), 1996 Professional Engineer,Pennsylvania(#053492-E), 1997 Professional Engineer,Delaware(#11422), 1998 Professional Engineer,Ohio(#77566),2013 Professional Traffic Operations Engineer(#260), 1999 AREAS OF EXPERTISE Brian E. Dempsey, PE, PTOE is a Senior Project Manager at PDE and has over 30 years of experience at PDE encompassing the preparation and review of: • Traffic Engineering Studies • Traffic Planning Studies • Parking Studies • Construction Management Services • Environmental Impact Statements • Traffic Calming Studies • Traffic Signal Warrant and Design REPRESENTATIVE EXPERIENCE ON BEHALF OF THE VILLAGES OF MAMARONECK AND LARCHMONT Village of Larchmont Traffic Consultant,Traffic Engineering Services—Larchmont,NY- Mr. Dempsey was the Senior Project Manager of Traffic Engineering Services on behalf of the Village Planning Board for the review of various Site Plans and Traffic Studies. Village of Mamaroneck Traffic Consultant,Traffic Engineering Services—Mamaroneck, NY-Mr.Dempsey was the Senior Project Manager of Traffic Engineering Services on behalf of the Village for various Projects including: Washingtonville Neighborhood Traffic and Parking Study-Mamaroneck,NY-Mr. Dempsey was the Senior Project Manager of Traffic Engineering Services on behalf of the Village through the preparation of a Traffic and Parking Study for the various roadways in the Washingtonville Neighborhood of the Village. Traffic and parking counts and observations were 1 Brian Dempsey, PE, PTOE performed at different times and dates. Various alternatives were reviewed and recommendations for improvements were made. Fenimore Road/Bishop Avenue/Hoyt Avenue Intersection Study-Mamaroneck,NY-Mr. Dempsey was the Senior Project Manager of Traffic Engineering Services on behalf of the Village through the performance of an Intersection Study to improve operating conditions. Sight distance issues were a concern due to the location of the intersection in conjunction with the existing railroad bridge. Recommendations to improve upon existing conditions were made. Phillips Park Traffic and Parking Study-Mamaroneck,NY-Mr. Dempsey was the Senior Project Manager of Traffic Engineering Services on behalf of the Village through the preparation of a Traffic and Parking Study to determine potential improvements to the Phillips Park area to improve circulation and increase parking. Various alternatives were reviewed. Mamaroneck Avenue/Mount Pleasant Avenue/Halstead Avenue/Hoyt Avenue Intersection and Pedestrian Study-Mamaroneck,NY-Mr. Dempsey was the Senior Project Manager of Traffic Engineering Services on behalf of the Village through the preparation of a detailed analysis of the intersection of the combined intersections of Mamaroneck Avenue with Mount Pleasant Avenue/Halstead Avenue and with Hoyt Avenue. Pedestrian crossings were a key consideration. The close proximity of the two locations combined with the angle of the approaches and the railroad bridge results in a complex location with short stacking areas. Coordination with the County was required. Mamaroneck Avenue School Traffic and Parking Study-Mamaroneck,NY-Mr. Dempsey was the Senior Project Manager of Traffic Engineering Services on behalf of the Village through the preparation of a Traffic and Parking Study for the School to improve pedestrian/bicyclist safety and traffic flow during the drop-off and pick-up periods.Numerous observations were performed and various recommendations to signage and striping as well as operating procedures were implemented. F.E. Bellows School Traffic and Parking Study-Mamaroneck,NY-Mr.Dempsey was the Senior Project Manager of Traffic Engineering Services on behalf of the Village through the ongoing preparation of a Traffic and Parking Study for the School to improve pedestrian/bicyclist safety and traffic flow during the drop-off and pick-up periods.Numerous observations were performed and various recommendations to signage and striping as well as changes to the operating procedures are being considered. Daniel Warren School Traffic and Parking Study-Mamaroneck,NY-Mr. Dempsey was the Senior Project Manager of Traffic Engineering Services on behalf of the Village through the preparation of an ongoing Traffic and Parking Study for the School to improve pedestrian/bicyclist safety and traffic flow during the drop-off and pick-up periods.Numerous observations were performed and various recommendations to signage and striping as well as operating procedures are being considered including revisions to the queueing areas and additional drop-off/pick-up locations. Boston Post Road at Barry Avenue and at Harrison Avenue/The Parkway Intersection and Pedestrian Safety Study-Mamaroneck,NY-Mr. Dempsey was the Senior Project Manager of Traffic Engineering Services on behalf of the Village through the preparation of an Intersection and Pedestrian Safety Study for the signalized intersections of the Boston Post Road with Barry Avenue and with Harrison Avenue/The Parkway. Traffic signal timings were analyzed to determine a balance between limiting traffic delays and optimizing pedestrian 2 Brian Dempsey, PE, PTOE crossings. The project was coordinated with the NYSDOT. Safe Routes to School Study-Mamaroneck,NY-Mr.Dempsey was the Senior Project Manager of Traffic Engineering Services on behalf of the Village through the preparation of a Safe Routes to School Study. The Study looked at different pedestrian improvements and modifications including along portions of South Barry Avenue where there are no sidewalks present. Modifications to the non-standard intersection of South Barry Avenue and The Parkway were also reviewed. Beach Avenue and Tompkins Avenue Intersection Safety Study—Mr.Dempsey was Senior Project Manager of Traffic Engineering Services and performed analyses of the intersection as well as reviewed sightlines,crosswalks, lighting and traffic control. Recommendations to improve upon existing conditions were made. Potential Firehouse Relocation Study — Mr. Dempsey was the Senior Project Manager of Traffic Engineering Services on behalf of the Village in reviewing the potential of relocating one of the Village's Firehouses from a Traffic Engineering standpoint. EXAMPLES OF PRIVATE PROJECTS PERFORMED IN THE TOWN Mamaroneck Self-Storage Facility,Traffic Engineering Services—Mamaroneck,NY—Mr. Dempsey was the Senior Project Manager for the preparation of a Traffic and Parking Study at the intersection of Fenimore Road and Waverly Avenue,replacing an underutilized industrial site. Mamaroneck Avenue/East Prospect Avenue Mixed-Use Traffic and Parking Study— Mamaroneck,NY—Mr. Dempsey was the Senior Project Manager for the preparation of a Traffic and Parking Study for the redevelopment of a building with pedestrian access along Mamaroneck Avenue and vehicular access along East Prospect Avenue. The mixed-use project consisted of a combination of ground floor retail with upper level residential. Mamaroneck Diner Circulation and Parking Study—Mamaroneck,NY—Mr.Dempsey was the Senior Project Manager for the preparation of a Circulation and Parking Study in conjunction with the provision of outdoor dining at the Mamaroneck Diner. Parking was reviewed and modified. Traffic and pedestrian circulation was reviewed and modifications were made to increase pedestrian safety. Elliott Avenue Residential Traffic Study—Mamaroneck,NY—Mr.Dempsey was the Senior Project Manager for the preparation of a Traffic Impact Study of a residential development along Elliott Avenue. Traffic counts were performed and capacity analyses were conducted. Westchester Jewish Center Parking Study—Mamaroneck,NY—Mr.Dempsey was the Senior Project Manager for the preparation of a Parking Study to account for modifications to the Center and the parking area. Other Projects included,but are not limited to,two Nursery Schools as well as Winged Foot Golf Club and Bonnie Briar Country Club, 3 Brian Dempsey, PE, PTOE REPRESENTATIVE EXPERIENCE WITH OTHER WESTCHESTER MUNICIPALITIES Mr. Dempsey has represented numerous municipalities throughout Westchester County as well as represented the County itself and the New York State Department of Transportation. Some of these municipalities include the Village of Scarsdale,City of New Rochelle,the City of Rye,the City of White Plains,and the Village of Briarcliff Manor. Mr. Dempsey is also a member of the Westchester County Traffic Safety Board. PROFESSIONAL AFFILIATIONS Institute of Transportation Engineers—Fellow Mr. Dempsey is serving on various Institute of Transportation Engineers(ITE)Committees and has been involved in various ITE publications. In addition,Mr. Dempsey has made technical presentations at both local and international ITE conferences. PROFESSIONAL PUBLICATIONS Mr. Dempsey has been involved with co-authoring or a member of the technical committee for several publications including,but not limited to: ITE Trip Generation Manual-6th,7th, 8th,9th and 10t Editions ITE Parking Generation—4th Edition Sight Triangle and Corner Clearance Policies at Intersections and Driveways,2014 Survey of Guidelines Used to Select Sidewalk Locations, 2015 (Received Traffic Engineering Council Best Project Award) Pavement Marking Patterns Used at Uncontrolled Pedestrian Crossings,2010 Trip Generation Characteristics of Shopping Centers, 1996 INSTITUTE OF TRANSPORTATION ENGINEERS(ITE)PRESENTATIONS 1TE District 1 (Northeast) Conference: Improving Pedestrian and Vehicle Safety at Older Suburban Elementary School,June 2011 ITE International Conference(Annual Meeting): Improving Safety at Suburban Schools, August 2002 Mr. Dempsey has also made presentations to various other organizations including a Traffic Calming Presentation to the Westchester Municipal Planning Federation(WMPF). 4 al provident `.„. design engineering CHARLES S. HOLT, PE, PTOE EDUCATION B.S.C.E., Civil Engineering, Villanova University, 1999 PROFESSIONAL REGISTRATIONS/CERTIFICATIONS Professional Engineer, New York (#086668), 2009 Professional Engineer, New Jersey (#24GE04890500), 2010 Professional Traffic Operations Engineer (#2937), 2010 AREAS OF EXPERTISE Mr. Charles S. Holt, PE PTOE has project management and technical experience in the following general areas: • Traffic Impact Studies • Traffic Simulation Modeling • Traffic Signal Design • Highway Engineering • Parking Demand Studies • Transportation Management Plans • Traffic Calming Studies • Driveway Access Plans/Permitting REPRESENTATIVE EXPERIENCE Mr. Holt, a previous Mamaroneck resident, is a Senior Project Manager at PDE and has more than 18 years of experience at PDE in the field of Civil Engineering with a specialization in the performance of traffic engineering studies, traffic planning studies, traffic signal design, intersection/roundabout design and parking studies. Over the course of accumulating his experience, he has developed expertise with the application and use of various analytical and modeling software programs including the Highway Capacity Software, Synchro/SimTraffic, AutoCAD, and AutoTURN. Representative examples of his experience include: Village of Pelham, Traffic Planning Studies - Pelham, New York Mr. Holt served as Project Engineer of Traffic Planning Studies for the Village to improve vehicular and pedestrian safety in the vicinity of a school, as well as the surrounding neighborhoods. Parking was also reviewed. Mr. Holt reviewed Highway Design Drawings and Traffic Signal Improvement Plans prepared by another Consultant. The review focused on enhancing the proposed improvements via traffic calming measures and pedestrian accommodations. Charles Holt, PE, PTOE City of New Rochelle, Corridor Analysis Engineering Services - New Rochelle, NY Mr. Holt served as Engineer of Traffic Engineering Services for the City in the preparation of a Corridor Study along North Avenue. The Study encompassed seven-signalized intersections, from Fifth Avenue to Eastchester Road, in conjunction with proposed roadway widening and incorporated on-street parking. The review focused on methods to improve traffic circulation and enhance safety. Mr. Holt analyzed future conditions utilizing Synchro/SimTraffic Simulation software including various alternatives. City of New Rochelle, Intermodal Transportation Center - New Rochelle, NY Mr. Holt was the Project Manager for Traffic Engineering Services in the preparation of a various traffic capacity analyses and Synchro analyses to determine existing and future levels of service, geometry, and coordination of traffic signals as well as to determine future roadway improvements. Conceptual roadway improvement plans for various geometric alignments were prepared. United Hospital Site/Starwood Traffic and Environmental Studies, Traffic Engineering Services — Port Chester, NY Mr. Holt was the Senior Project Manager of Traffic Engineering Services for the preparation of various Traffic and Environmental Studies for the mixed-use development proposed for the former United Hospital site at the intersection of Boston Post Road and High Street. Detailed volume projections and capacity analyses were performed. Traffic simulations were conducted. Various access and improvement scenarios were reviewed and improvements were recommended. Village of Nyack Parking Studies and Layouts — On behalf of the Village, Mr. Holt provided Traffic Engineering Services through the preparation of various Traffic Studies, Parking Studies and Traffic Calming Studies to improve the traffic, parking and pedestrian conditions in the downtown area. Mr. Holt reviewed parking conditions at various locations, making recommendations to improve parking safety and circulation. Township of Bridgewater, Planning Board Consultant— Bridgewater, NJ Mr. Holt is currently serving as Project Manager for consulting with the Township Planning Board. He is responsible for reviewing specific Traffic Studies and Site Plans on development projects in front of the Board in terms of traffic circulation, operations, trip generation, trip distribution, parking and pedestrian safety. Mr. Holt also attends meetings and Public Hearings, as requested. Village of Spring Valley, Traffic Engineering Services, Spring Valley, NY Mr. Holt served as Project Manager for the Village on the preparation of Traffic Impact Studies in support of an Urban Renewal Program located along Main Street (NYS Route 45) in Spring Valley, New York. Services were provided to the Village to analyze potential impacts, due to various redevelopments along 2 Charles Holt, PE, PTOE the Main Street Corridor. Preparation of the Traffic Impact Study included calculating vehicular Trip Generation Rates in accordance with the standards set forth by the Institute of Transportation Engineers. Vehicular Trip Distributions were developed utilizing a US Census Journey to Work Data and the methodology outlined by the Institute of Transportation Engineers. Highway Capacity Analysis was conducted in accordance with the FHWA Highway Capacity Manual to determine the Future Levels of Service. Where unacceptable degradation in Levels of Service occurred, mitigation was determined. Proposed improvements consisted of Traffic Signal Timing adjustments at two NYS-jurisdiction intersections. Village of Nyack, Traffic Calming Engineering Services — Nyack, NY Mr. Holt served as Project Engineer for the Village on the preparation of various Traffic Calming Studies. All Traffic Calming Studies were conducted in accordance with guidelines set for by the Institute of Transportation Engineers. The Studies included the exploration of various alternatives including, Curb Extensions, Raised Crosswalks, Chicanes (via on-street parking or curbing) and Speed Humps. The findings of the Studies resulted in installation of various alternatives at locations throughout the Village. Mr. Holt oversaw the Design and Installation of these Traffic Calming Measures to ensure the were implemented in accordance with the guidelines set forth in the Manual of Uniform Traffic Control Devices and the Institute of Engineers' publication entitled, "Guidelines for the Design and Applications of Speed Humps". Ridgefield Township, Traffic Engineering Services - Ridgefield, CT Mr. Holt served as Engineer on behalf of the Township for the analysis of the offset intersection of Prospect Street/Grove Street/East Ridge Street and recommending improvements to improve the overall operation and safety of the location. Various alternatives were analyzed including signalization and multiple realignment scenarios. A major component of the analysis was cost-oriented. New Jersey Department of Transportation, Traffic Impact Studies and Highway Access Plans Review— Statewide, NJ Mr. Holt served at Project Engineer for review of over 60 Highway Access Permit Applications submitted to NJDOT for proposed development along NJ State Highways. The reviews entailed review of Trip Generation Calculations, Study Location Determination, Intersection Capacity Analysis, Conceptual Highway Improvement Drawings, Fair-share Financial Contribution Calculations, and Driveway Access Drawings. PROFESSIONAL AFFILIATIONS • Institute of Transportation Engineers, Member • ITE Transportation Safety Council • ITE Transportation Consultant's Council 3 provident • ` in design engineering RALPH P. PERAGINE, PE EDUCATION B.S., Engineering, University of Connecticut, 1980 PROFESSIONAL REGISTRATIONS/CERTIFICATIONS Professional Engineer, State of Connecticut, (#14428), 1986 Professional Engineer, State of New York, (#064266), 1988 AREAS OF EXPERTISE Mr. Ralph P. Peragine, PE has project management and technical experience in the following general areas: • Site Development Plans • Subdivision Plans • Construction Management Services • Construction Inspection • Drainage Studies • Grading Plans • Traffic Signal Design • Highway Design • Maintenance and Protection of Traffic Plans • Parking Facilities Design • Stormwater Pollution Prevention Plans (SWPPP) • Wastewater Collection Systems • Water Distribution Systems • Sanitary and Stormwater Pumping Stations • Reinforced Concrete Retaining Walls • SWPPP Inspections • Utility Plans • Environmental Impact Statements (DEIS/FEIS) • Federal, State and Local Permits and Approvals REPRESENTATIVE EXPERIENCE Mr. Peragine has over 35 years of experience and progressive responsibility at PDE in civil engineering consulting. His qualifications include extensive hands-on planning, field investigation and construction management, design, permitting, cost estimating, and project management. Mr. Peragine's background includes extensive service to both public and private-sector clients. He currently serves in the capacity of Senior Project Manager and leads a Design Team for the Civil Engineering Group in Hawthorne. 1 Ralph P. Peragine, PE Village of Larchmont Civil Engineering Consultant, Civil Engineering Services — Larchmont, NY - Mr. Peragine was the Senior Project Manager of Civil Engineering Services on behalf of the Village Planning Board for the review of various Site Plan Applications. City of Rye Safe Routes to School Project, Rye, NY - Mr. Peragine, as the Senior Project Manager of Civil Engineering Services prepared design plans for Pedestrian Safety Improvements in conjunction with a $225,000 Safe Routes to School program. The project includes the design of new sidewalks and pedestrian crossings, the installation of Rapid Rectangular Flashing Beacons (RRFB's) at unsignalized crossings, curb bumpouts, and updating of existing sidewalks, ramps, and pedestrian crossings to meet ADA and PROWAG Guidelines. Mr. Peragine prepared plans for submission to the FHWA and the NYSDOT as well as to Westchester County for Intersection and Pedestrian Safety Improvement Projects. Mr. Peragine is currently involved in providing Construction Management Services. Village of Briarcliff Manor, Safe Routes to School Project— Briarcliff Manor, NY- Mr. Peragine prepared design plans for Pedestrian Safety Improvements in conjunction with a $500,000 Safe Routes to School program in the Village of Briarcliff Manor. The project includes the design of new sidewalks and pedestrian crossings, the installation of Rapid Rectangular Flashing Beacons (RRFB's) at unsignalized crossings, curb bumpouts, and updating of existing sidewalks, ramps, and pedestrian crossings to meet ADA and PROWAG Guidelines. Mr. Peragine prepared plans for submission to the FHWA and the NYSDOT for the Intersection and Pedestrian Safety Improvement Projects. Mr. Peragine is currently involved in providing Construction Management Services on the project. City of New Rochelle, Beechmont Drive/Pine Brook Drive Potential Roundabout, New Rochelle, NY - Mr. Peragine was the Senior Project Manager for preparation of various potential roadway improvements to improve traffic flow and increase safety at the intersection of Beechmont Drive and Pine Brook Drive. Various configurations were reviewed including realignment modifications as well as the installation of a potential roundabout. Village of Briarcliff Manor, Pleasantville Road & North State Road — Briarcliff Manor, NY - Mr. Peragine was the Senior Project Manager and prepared traffic signal design plans and highway improvement plans for the intersection of Pleasantville Road and North State Road. Plans, Specifications and Estimates have been prepared in accordance with the appropriate standards and specifications. Coordination with Westchester County was required. Mr. Peragine has been providing construction management and construction inspection services. United Hospital Site/Starwood Civil Engineering Plans and Environmental Studies, Civil Engineering Services — Port Chester, NY Mr. Peragine was the Senior Project Manager for Civil Engineering Services for the preparation of various Civil Engineering Plans and Environmental Studies for the mixed- use redevelopment proposed for the former United Hospital site at the intersection of Boston Post Road and High Street. Some of the Civil Engineering Services performed included the preparation of Highway Plans, Traffic Signal Plans, Site Plans, Drainage Plans, Utility Plans, Parking Layouts, Erosion Control and Grading Plans. 2 Ralph P. Peragine, PE The Mariner, Civil Engineering Services— Port Chester, NY - Mr. Peragine was the Senior Project Manager of Civil Engineering Services for the preparation of Site Plans, Drainage Plans, Utility Plans, Parking Layouts, Erosion Control and Grading Plans for the residential development along Abendroth Avenue and Willet Avenue. Retaining walls were designed. A traffic signal was designed and installed at the intersection of Abendroth Avenue and Adee Street. Permits were obtained from the Army Corps of Engineers and the NYSDEC. The Castle, Civil Engineering Services — Port Chester, NY - Mr. Peragine was the Senior Project Manager of Civil Engineering Services for the preparation of Site Plans, Drainage Plans, Utility Plans, Parking Layouts, Erosion Control and Grading Plans for the residential development along Abendroth Place and Willett Avenue. The Craft Building — City of New Rochelle, NY - Mr. Peragine is the Senior Project Manager for preparation of Maintenance and Protection of Traffic Plans for the construction of The Craft Building at the intersection of Union Avenue and Webster Avenue. Pedestrian impacts and traffic flow as well utility impacts were considered in the preparation of the plans. Monroe College — City of New Rochelle, NY - Mr. Peragine was the Senior Project Manager of Civil Engineering Services for the preparation of Maintenance and Protection of Traffic Plans for the construction of a new college building along Huguenot. He also prepared Traffic Signal Design Plans and modifications to the ADA ramps. Westchester County Airport— Harrison, NY - Mr. Peragine was the Project Manager for the construction of proposed improvements to expand Detention Basins A and B, and the design of new source controls within an existing grassy area located between the Airport maintenance garage and the North Airport Rescue and Fire Fighting (ARFF) Road to provide enhanced treatment of stormwater runoff to SPDES Outfall No. 7 through the removal of TSS, nutrients, and metals. PROFESSIONAL AFFILIATIONS • Member— National and New York State Society of Professional Engineers • Member—American Society of Civil Engineers • Member—American Water Works Association • Past President of the Westchester Putnam Chapter of the New York State Society of Professional Engineers • Holds the position of Director on the Board of Directors for the Westchester Putnam Chapter of the New York State Society of Professional Engineers AWARDS • Outstanding Service to the Chapter Award (2014) - Westchester Putnam Chapter of the New York State Society of Professional Engineers 3 EXPERIENCE Community+ Economic Development • al--q o Street Liaison for South Clinton Avenue,Monroe Avenue and Dewey Avenue in the i City of Rochester,NY.Working to increase membership of business associations, ■ �� organize merchant subcommittees, analyze market opportunities, market loans s re ■ and grants,and advance beautification projects (2010-2018). ` o Provided technical support to Black Chamber of Commerce and Black Rock '♦ ♦ min Citizens Alliance in the City of Buffalo and the City of Salamanca,NY to support ■ el no sis Imo■I the development of their Main Street programs (2015-2016). ► II NI MEI o Developed a business district improvement strategy for Watkins Glen and Montour Falls,NY. Awarded 2006 Best Comprehensive Plan by NY Upstate APA HIGHLAND (2004-2005). Public Outreach PLANNING o Leading public engagement for the Regional Transit Service(RTS) system redesign, known as Reimagine RTS using public meetings,a MetroQuest survey,focus groups, meeting-in-a-box,and pop-up events(2017-2018). o Leading public engagement efforts for two County law enforcement consolidation studies in New York State(2016-2017). iavve o Leading public engagement for transit oriented development study in Buffalo in cooperation with the Greater Buffalo Niagara Transportation Council and the Niagara-Frontier Transit Authority(2017-2018). o Administering on-board quarterly customer satisfaction surveys to transit riders on behalf of RTS(2014-2018). o Led public engagement efforts for the Brighton Comprehensive Plan (2015-2016). o Facilitated public engagement for the City of Rochester Comprehensive Plan Tanya Zwahlen, AICP Update(20I 6-2017). y o Led public outreach processes for several projects in Rochester,NY,including Mount Read Boulevard Corridor Study,La Avenida Phase II Improvements,Promenade at Address 820 S Clinton Avenue#3 Erie Harbor,Charles Carroll Park Redesign,the Dewey Avenue/Driving Park Road Rochester,NY 14620 Realignment,and Erie Harbor Phase II Enhancements (2013-2018). Email tanya@highland-planning.com o Led the public outreach process for the nine county Regional Trails Initiative on Phone (585) 315-1834 behalf of the Genesee Transportation Council (2014-2015). Website www.highland-planning.com o Led the public outreach processes for the Parkside Neighborhood Traffic Study and the Allen Street Extension Phase III in Buffalo,NY(2013-2015). EDUCATION o Designed and managed public engagement for the NYS Analysis of Impediments to Fair Housing choice.The process included 21 stakeholder interviews and 15 public o Bachelor of Arts,English&Art meetings throughout the state (2015). History,Boston College, 1998 o Conducted door-to-door surveys to collect pertinent resident relocation data on o Master of City&Regional Planning, behalf of the Rochester-Genesee Transportation Authority(2014). Cornell University,2003 o Center for Dispute Settlement, Basic Mediation Training,2012 Grant Writing o International Association of Public o Part of a team that developed the cost benefit analysis for two successful TIGER Prticipation,Foundations in Public grant applications,bringing$33 million to Buffalo,NY's Main Street(2011,2015). Participation,2015 o Wrote successful $200,000 NYS Affordable Housing Program grant for North East Area Development,Inc.to rehabilitate owner-occupied homes in the City of AFFILIATIONS + SERVICE Rochester(2014). o Member,City of Rochester o Wrote application and administered a$200,000 NewYork Main Street grant,which Environmental Commission,2008- funded improvements to six properties in the City of Rochester,NY(2010-2013). 2017 o Established partnership with MVP Healthcare to provide $40,000 for the street o Member,American Institute of manager program for Monroe and S.Clinton Avenue in the City of Rochester,NY Certified Planners,2006-present (2011-2012). o Member,Upstate New York Chapter of the American Planning Research Management Association,2003 present o Managing NCHRP synthesis projects on behalf of the Transportation Research o Co-Founder,Rochester Love Board.Develop project oversight panel,edit scope of work,facilitate selection of Notes,2013 project consultant,and oversee advancement of research projects(2011-2018). o Co-Founder,Young Lion,2012 o Teaching transportation recovery course to seven regions in the United States as o Member,Board of Directors,South part of a Federal Transit Administration funded research project"Smart,Shared, Wedge Planning Committee,2004- and Social:All Hazards Recovery Planning" (2016-2018) 2011 EXPERIENCE ■ -=ma I III MN Public Engagement - Process Design and Implementation : `,r 11 al Designed and implemented public engagement processes for the following projects: ♦ I o Comprehensive Mobility and Access Plan for the City of Rochester, NY. (2017- I mon* 4•1111111111111 ,����■ 2018) ■ OMEN MINI o Cayuga County Water and Sewer Authority Regional Master Plan,Cayuga County, NY.(2017-2018) HIGHLAND o Mt.Hope Phase II Roadway Redesign,Rochester,NY.(2017- 2018) o Comprehensive Transit-Oriented Development Planning Project, Buffalo, NY. (2017) PLANNING o Tonawanda Complete Streets-Parker Boulevard Redesign,Tonawanda,NY(2017) o Brownville Bridge Replacement Plannign Study(for the Watertown Jefferson Area Transportation Council),Brownville,NY(2017-2018) o City of Rochester Climate Vulnerability Assessment.(2018) y - o Allegheny River Public Access& Recreation Plan,Olean,NY.(2017) sir • 71,• Planning o Managed a team on behalf of the City of Rochester,NY to develop of a Climate 1- - Action Plan.Assisted with public outreach efforts, technical analysis, and policy • /1/1 development.(2015—2016) o Managed public outreach and plan development for the City of Rochester's Riverfront Trail and West River Wall Master Plan in the historic Corn Hill neighborhood. (2014—2015) Susan Hopkins, AICP o Led planning efforts for Broome County and the Village of Johnson City, NY in support of a revitalization master plan, parking analysis, streetscape plan, and Address 820 S Clinton Avenue#3 design guidelines for the Endicott-Johnson Industrial Spine BOA and Johnson City Rochester,NY 14620 iDistrict.(2016—2017) Email susan@highland-planning.com o Managed public outreach, analysis, and plan development for the First Ward Phone (585) 287-2755 Revitalization Strategy in the City of Binghamton, NY,as part of the final step in Website www.highland-planning.com the NYS BOA Program.(2013—2015) o Assisted the City of Rome with development of a Step 3 Implementation Strategy EDUCATION for the Downtown Rome Brownfield Opportunity Area in Rome, NY (2015 - o Bachelor of Arts,Kenyon College, 2017) 2001 o Developed a Comprehensive Plan for the Town of the Pittsford Comprehensive o Master of Community and Regional Plan update,Pittsford,NY.(2015—2017) Planning,University of Oregon, 2006 Economic Analysis and Policy Development o Completed a form based zoning code for the Waterfront Village subarea and a AFFILIATIONS + SERVICE housing inventory and analysis,both for the Downtown Brownfield Opportunity o Member, American Institute of Area in Rome,NY(2015 -2016) Certified Planners o Prepared a demographic analysis,socio-economic profile,and build out analysis for o Member,Upstate New York the Town of Pittsford Comprehensive Plan in Pittsford,NY (2015 -2016) Chapter of the American Planning Association o Developed a fiscal impact analysis that evaluated the impacts of a potential housing development on the school district in Ossining,NY(2016) o Fellow,Detroit Revitalization Fellows Program o Developed a socio-economic evaluation and cost benefit scenarios for potential projects as part of the Downtown Revitalization Initiative in Geneva,NY(2016) o NextGen,Rochester Area Community Foundation o Developed a socio-economic evaluation,retail gap analysis,and commuter pattern/ o Person2Person, YWCA of employment opportunity analysis for the Group 14621 Brownfield Opportunity Rochester and Monroe County Area Revitalization strategy (2015) III III a IIII MO 111 EXPERIENCE I# II=I ■--No■ Transportation + Community Development + Public Engagement k MIIININIM RGRTA System Redesign HIGHLAND o Assisted in the drafting, administration and analysis of two online community surveys that received a combined 5,000+ responses(2017-2018) PLANNING o Scheduled, coordinated and staffed over 30 pop-up events that engaged 2,000+ people in the Greater Rochester area(2017-2018) o Designed board game used at pop-up events to educate participants about transit system trade-offs (2018) o Facilitated Q&A and Poll Everywhere portions of public information session with over 75 members of the community in attendance(2017) o Summarized and facilitated focus group sessions with members of the business community,core customers and city neighborhood service coordinators (2018) RGRTA Customer Satisfaction and Origin/Destination Surveys o Surveyed bus riders, managed other investigator shifts, and performed quality control o Improved accuracy of survey response interpretation by managing geocoding of over 8,000 origin/destination survey responses (2017) Christopher Dunne NFTA Amherst-Buffalo Corridor Metro Light Rail Extension o Performed and summarized eight (8) stakeholder interviews to guide the Address 820 S Clinton Avenue,#3 development of a public participation plan Rochester NY 14620 o Drafted public participation plan for two-year environmental impact statement Email chriscopher@highland-planning.com project with diverse array of stakeholders and engagement techniques(2018) Phone (585) 752-5806 Brownville Bridge Planning Study Website www.highland-planning.com o Performed outreach in rural upstate NewYork communities to ensure participation of residents potentially impacted by bridge replacement project including postcard and poster design,press releases,door-to-door canvassing,email,phone calls and a EDUCATION televised interview with local media o Master of Public Administration; o Outreach efforts resulted in extensive media coverage,stakeholder workshop with McCormack Scholar,UMass Boston, over 45 participants and open house meeting with over 80 attendees (2018) 2017 Cayuga County Water& Sewer Authority Regional Master Plan o Certified to perform human subject o Designed, facilitated and summarized advisory committee meetings for public research by Institutional Review benefits corporation (2017-2018) Board (IRB),2016 City of Rochester Erie Harbor Public Enhancements Project Phase II o Bachelor of Liberal Arts, o Developed and analyzed two visually-appealing community surveys to gather input Bennington College,2011 from the public on the redesign of riverfront parkland (2017-2018) o Hansard Scholar,London School City of Rochester Northwest and Southeast Street Liaison Program of Economics and Political Science, o Performed door-to-door outreach to businesses in commercial districts in need 2009 of revitalization o Made business owners aware of opportunities for grants and loans from the city and other resources (2017) City of Rochester Comprehensive Access and Mobility Project o Drafted press release to announce launch of Comprehensive Access and Mobility Project(CAMP)for the City of Rochester(2018) Massachusetts State Legislature o Secured funding for revitalization projects like the Tyler Street District Transformative Development Initiative in Pittsfield,Massachusetts(2016-2017) o Ensured passage of working group to study enhanced passenger rail service between New York and the Berkshires(2017)that resulted in pilot program Proposal for: PREPARATION OF A COMPREHENSIVE PLAN TOWN OF MAMARONECK, NEW YORK AUGUST 10,2018 Cfli( , 4 ,. 7;3 P o I • 0 . re% ... shot t . . . . 0 ?I ' W , 0 , .h. , . i .1 Fon 1' , ji . PC , 1 \ i \i''). i' i - FOUNDED 1661 BEJPianninii PREPARATION OF COMPREHENSIVE PLAN Proposal for: PREPARATION OF COMPREHENSIVE PLAN Town of Mamaroneck, New York August 10, 2018 Frank Fish, FAICP Principal f.fish@bfjplanning.com 212.353.7476 BFJ Planning BFJ Planning PLANNING URBAN DESIGN ENVIRONMENTAL ANALYSIS REAL ESTATE CONSULTING TRANSPORTATION PLANNING August 8th, 2018 Stephen V. Altieri, Town Administrator Town Center 740 West Boston Post Road Mamaroneck, NY 10543-3345 RE: RFQ: Comprehensive Plan Dear Steve: BFJ Planning is pleased to submit this statement of qualifications for the Town of Mamaroneck Comprehensive Plan. We would be pleased to have the opportunity to work with the Town on this endeavor. As you know, we have a fairly lengthy history of past projects in the Town. Our work includes the Washington Square Plan,which involved a review of the Forest City residential proposal (now built) and the development of the parking deck at Myrtle Avenue, which is also built. We've reviewed all of the zoning on the Post Road in 2004 and then updated it in 2012 with a generic environmental impact statement(GEIS) for zoning changes in the B + SB zones. We also assisted the Town with residential floor area ratios and with its past opposition to the proposed IKEA site in neighboring New Rochelle. If you have questions on the attached qualifications package, please feel free to contact me at 212-353-7476 or f.fish@bfjplanning.com. CHARLOTTE Sincerely, CHICAGO �/ l NEW YORK CITY PITTSBURGH / STAMFORD Frank Fish, FAICP • Principal FRANK S.'FISH FAICP GEORGES JACQUEMART PE,AICP SUSAN FAVATE,AICD, PP SARAH YACKEL,AICP BUCKHURST FISH &JACQUEMART, INC. 115 FIFTH AVENUE NEW YORK, NY 10003 T. 212.353.7474 F. 212.353.7494 WWW,BFJPLANNING.COM PREPARATION OF COMPREHENSIVE PLAN • Table of Contents A. PROJECT QUALIFICATIONS, UNDERSTANDING AND APPROACH B. STAFFING C. RELEVANT EXPERIENCE AND REFERENCES BFJ Planning • Q C O a v PREPARATION OF COMPREHENSIVE PLAN A. Project Qualifications, Understanding And Approach The Town of Mamaroneck seeks consultant services to prepare a Comprehensive Plan that will respond to evolving socioeconomic and environmental considerations and set policies for future land use and governmental decision-making, striking a balance between smart growth and preservation of community character. It has been more than 30 years since the Town last adopted a master planning document (for the Boston Post Road and Palmer Avenue corridors), but several more recent planning efforts have been undertaken, including the joint 1986 Town/Village of Larchmont Local Waterfront Revitalization Program (LWRP) currently being updated and the Town Sustainability Plan. Meanwhile, change is occurring in the Town's adjacent municipalities that has the potential to impact Mamaroneck residents. This includes recent and planned development in downtown New Rochelle and around the train station in the Village of Mamaroneck, as well as potential development at the Hampshire Country Club. The Comprehensive Plan will need to reflect these changes in conditions and set a course for future development and redevelopment of the Town that ensures protection of its key environmental and neighborhood assets. The following section describes some of our in-house team's qualifications,which have been developed by working with dozens of municipalities throughout the northeast. Planning - BFJ Planning has worked with dozens of municipalities throughout the Northeast in producing comprehensive plans and zoning code updates, including most of Mamaroneck's neighboring communities. In addition we have undertaken comprehensive plans in over 15 Westchester municipalities. Urban Design Capabilities — The BFJ Team employs the latest graphic and visualization technologies to assist in the planning process. Our in-house graphic designers and GIS technicians understand the power of compelling and informative visuals in providing the audience with a clear understanding of the built and natural environment, both in terms of what exists and in looking at hypothetical build-out scenarios. Environmental Analysis-The BFJ Team has substantial experience in creating environmental assessments for comprehensive plans. The team will manage the environmental review process through the stages of an Environmental Assessment Form (EAF), including the Town declaring itself lead agency,the preparation of Part 1 and Part 2 of the EAF,and the determination of a positive or negative declaration of environmental impact., Economics and Real Estate-The BFJ team has the expertise required to analyze development feasibility and market questions that may arise in the development of the Comprehensive Plan. BFJ's expertise includes market and fiscal analysis as well as commercial and housing needs studies. Transportation Planning - Our in-house transportation team has the experience in traffic circulation and parking studies. The team also has undertaken multimodal transportation planning, transit planning and pedestrian and bicycle planning. As part of the Comprehensive Plan BFJ will analyze congested intersections and make recommendations that can improve traffic flow, while improving street conditions for pedestrians and bicyclists. BEJ Planning A. Project Qualifications, Understanding And Approach SCOPE OF WORK The timetable below presents a potential schedule for completing all of the work items identified;we have assumed an approximately 10-month process. This schedule assumes that a Negative Declaration under the State Environmental Quality Review Act(SEQR) is made on the Comprehensive Plan,which has been our experience in recent comparable projects. If a Positive Declaration is made and a GEIS is prepared,we would assume the timeline would be extended by approximately six (6) months. PROJECT SCHEDULE TOWN OF MAMARONECK COMPREHENSIVE PLAN Month Phone Description 1 2 3 4 5 6 7 8 9 10 PHASE 1 PROJECT START-UP,TECHNICAL ANALYSIS AND VISIONING ) _ t I ) I "• 1.1 Project Kickoff and Town Boord Visioning =mimeostttttteteeo�s 1.2 Public Participation Plan t � 1.3 Data Collection and Review of Existing Pions and Documents I { ! i t i j I 1.4 Department Head Meetings and Focus Groups , j t 1.5 Online Survey I I j 1.6 Public Workshops l • - _ I r • •1 PHASE 2 DRAFT PLAN CHAPTERS 2.1 Introduction and Planning Context ieneleNi - I 2.2 Lond Use and Development II I 2.3 Housing I , - 1 I j 2.4 Circulation and MobilityI I 2.5 Recreational Facilities,Pr rams and Needs ' 2.6 Future Plan I ( •=01i,te� I j PHASE 3 FINAL PLAN AND ADOPTION 3.1 Draft Comprehensive Plan i . • eeeee�ee� j 3.2 and Intent Be Lead Agency ! ; 3.3 Negative Declaration Ition i 3.4 Final Plan and Adoption 1 i I 1 Public Workshops(3) * , I • • • Town Boord Meetings(B) 0 ' • • 4 , e • f I Public Hearing ; ` I I. i PHASE 1: PROJECT START-UP AND TECHNICAL ANALYSIS 1.1 PROJECT KICK OFF AND TOWN BOARD VISIONING Our work will begin with a kick-off meeting with the Town Board including representatives from the BFJ Planning team and Town staff. The intent of this initial meeting is to discuss the proposed project approach, scope of work, and schedule. This meeting is an important first step in the planning process,ensuring that everyone understands and is in agreement with the approach, scope and timing of the project;the respective roles of participants;and manner of coordination and collaboration.A key topic to be discussed at this kick-off meeting will be the development of a community outreach strategy for engaging the various stakeholders in order to create a consensus driven vision for the Comprehensive Plan (see more detail below). We assume meetings with the Town Board approximately every month,which will include project briefings related to Plan elements, results of community engagement, workshop preparation, etc. The core BFJ Team will attend all Town Board meetings in-person. In addition, throughout the project, we will be involved in ongoing coordination with Town staff (via conference call, email, or in-person). PREPARATION OF COMPREHENSIVE PLAN A. Project Qualifications, Understanding And Approach 1.2 PUBLIC PARTICIPATION PLAN The BFJ Team will develop a Public Participation Plan—in coordination with Town staff—that is reflective of targeted public outreach strategies that work in Mamaroneck. We will identify multiple strategies that we can use to reach out to the public, disseminate information, and provide opportunities for participation in the planning process. The Public Participation Plan will include a range of outreach methods to ensure maximum exposure and participation, potentially including but not limited to: • Public workshops (see Task 1.6) • Small focus group meetings and stakeholder interviews (see Task 1.4) • Public survey(see Task 1.5) • Town website updates The BFJ Team will work with the Town's webmaster to provide content for a dedicated space for the project on the Town's website. All posted content will be reviewed prior to posting by the Town Administrator or designee. • Project flyers and E-blasts The BFJ Team will prepare project flyers during the course of the project to publicize public workshops; these flyers will be distributed by BFJ via email to a database of local stakeholders that we will develop in coordination with Town staff. Meetings will be documented in the form of meeting summaries that will be reviewed by the project team and saved for the study record. Meeting summaries can become appendices to the final reports. 1.3 DATA COLLECTION AND REVIEW OF EXISTING PLANS AND DOCUMENTS In this task, BFJ will review the existing studies referenced in the RFQ, as well as others that may be relevant. We will also compile socioeconomic, land use and housing data and complete initial mapping using GIS data from Westchester County and other sources. This review will help establish a planning and policy baseline and identify key development patterns to consider for the Town's future growth. 1.4 DEPARTMENT HEAD MEETINGS AND FOCUS GROUPS The BFJ Team will meet with relevant Town staff such as those representing the building, engineering, community services, and recreation departments, In addition, we will conduct targeted focus group meetings to gather information from residents, business owners, and community groups. We anticipate holding up to three focus group meetings during the process, which may include, but are not limited to, business owners; the development community; arts, cultural, and nonprofit organizations; environmental organizations;or other groups identified with the help of Town staff. 1.5 ONLINE SURVEY BFJ will conduct a public survey,which will be administered through an online tool, such as Survey Monkey. The survey will include questions about community values and concerns for the Town,as well as wishes and wants for the future.The BFJ Team will tabulate the survey results which will help guide prioritization of certain action Items based on the input received. Results will be shared with the Town Board and will be reflected in the final plans. 1.6 PUBLIC WORKSHOPS Consistent with the RFQ,we propose a total of three public workshops.The first public workshop will take place in the second month of the process and would serve to introduce the project to the public and begin the participatory process. By this time, we would have had an opportunity to review recent planning documents and conduct preliminary research on existing conditions. Therefore, the goal of this workshop is to provide context for this analytical work by hearing directly from the community.We suggest that after an introductory presentation,there would be a town hall comment period. The second public workshop will take place in the fifth month of the process and will present work completed on the four key comprehensive planning topics outlined in the RFQ(see Phase 2).The workshop will provide an opportunity to test recommendations with the community and gather feedback on any important issues and opportunities. This workshop would feature small roundtable discussions. PR Planning A. Project Qualifications, Understanding And Approach The final public workshop will occur during the seventh month of the process and we suggest that this workshop be formatted as an interactive open house,where participants would have an opportunity to browse among various stations pertaining to the planning topics. These stations would feature large-scale maps, graphic, and/or questions to prompt discussion and input, and would be staffed by a member of the BFJ Team and/or Town Board. Phase 1 Deliverables: • Town Board meeting agendas and minutes • Public Participation Plan • Notes from department head meetings and up to three (3)focus groups • Public survey, in digital (Survey Monkey) and paper format,with brief analysis of results • Public workshops, including all necessary materials and workshop summaries PHASE 2: DRAFT PLAN CHAPTERS Understanding a community today helps chart its course for tomorrow. The foundation for any comprehensive planning effort, therefore, is gaining an intimate and holistic understanding of a community in its current state. It is important to establish a baseline of existing conditions in order to assess issues and opportunities.However,BFJ's approach to comprehensive planning seeks to avoid an encyclopedic compilation of information, but instead to focus on those elements that are most critical for the community's future and are subject to change. Based on the RFQ, our understanding is that the Town seeks to focus on four key planning topic areas: 1) land use and development; 2) housing; 3) circulation and mobility; and 4) recreational facilities, programs and needs. Other aspects of the Town are envisioned as remaining stable and outside of the current planning focus. We have therefore structured the proposed Comprehensive Plan organization around these key topic areas. As we prepare the draft plan chapters, we will submit them to the Town Board and staff for review and comment. We will meet regularly with the Town Board to discuss their feedback and will then revise the chapters at their direction, after which the chapters can be placed on the Town website. Plan chapters will include an overview of existing conditions, assessment of issues and future needs, and policy recommendations. The chapters will all be tied back to the plan vision set forth in Phase 1. We propose the following Plan chapters, subject to revisions based on further discussion with Town staff and the Town Board. 2.1 INTRODUCTION AND PLANNING CONTEXT An introduction to the Town of Mamaroneck Comprehensive Plan, including the purpose and function of the plan, a review of the public participation and planning process and a summary of key recommendations. In addition, the chapter will discuss Mamaroneck's location and role in the region, and a review of past Town planning efforts along with current policies and plans from the County, State and neighboring municipalities.Also includes a review of the Town's demographic characteristics, including population composition and change, using data from the 2010 U.S. Census and other sources, and identifying key issues resulting from demographic trends. The chapter also includes a concise statement of the community's planning vision, followed by a set of overarching themes and goals, based on the input gathered from the community engagement process. This introductory chapter is intended to provide an overall Plan summary and can serve as a standalone document. 2.2 LAND USE,ZONING AND DEVELOPMENT PATTERNS An analysis of existing land uses, development patterns, land use trends, constraints to future development, zoning regulations and recent amendments and overall land use and zoning goals and policies. One of Mamaroneck's strongest assets is its stable and attractive residential neighborhoods.While these areas are not anticipated to experience significant changes, it is important to recognize their importance to the Town and ensure their protection. The scale and design of new homes has been identified as a major issue;as a result,the BFJ team will review the Town's current regulatory environment, including the effects of changes adopted in 2016 regarding site plan review of residential development,and the current floor area ratio law.We can contribute our experience from comparable communities facing similar issues and develop actionable recommendations to address issues of community character and neighborhood scale.In addition,BFJ will review the Town's current design guidelines both for their overall functionality and for opportunities to introduce new green infrastructure techniques and smart growth principles into site plan reviews. PREPARATION OF COMPREHENSIVE PLAN A. Project Qualifications, Understanding And Approach 2.3 HOUSING Beyond Mamaroneck's single-family neighborhoods, there are housing opportunities in traditionally commercial areas, such as along the Boston Post Road corridor and along streets near the New Rochelle border. These areas, which present particular opportunities for the development of affordable housing,were the focus on the Town's 2013 zoning amendments in the B-R and SBR zones,for which BFJ provided planning assistance including preparation of a Generic Environmental Impact Statement(GEIS).With zoning provisions now in place to provide for housing in areas that previously permitted only commercial uses, the task now is to identify specific potential locations for such housing.Some of these vacant and underutilized parcels("soft sites")will be based on the prior environmental studies undertaken in the zoning amendments, while others may have arisen as opportunities due to changes in property ownership or other conditions.Municipal parking lots will also be assessed for their potential for redevelopment. In our assessment of potential housing opportunity sites,we will also assess sites based on their proximity to transportation, services, and community amenities, as well as potential impacts on residential neighborhoods and the vitality of business areas. 2.4 CIRCULATION AND MOBILITY This chapter will focus on vehicular traffic, particularly in identified problem areas, such as at intersections near schools and along key commercial corridors. We will identify opportunities for improvements, including enhancements to bicycle and pedestrian circulation, which can serve a dual purpose of reducing automobile use and furthering sustainability objectives. The primary goal will be to facilitate a "complete streets" approach in which streets better serve all users — drivers, cyclists, and pedestrians —of all ages and abilities. This does not mean that every street can accommodate sidewalks and/or dedicated bike infrastructure, but that the overall road network presents better options for all users.This chapter will also address commuter parking,with an emphasis on parking management strategies that improve efficiency and effectiveness of the existing parking supply, recognizing limited space and funding for the construction of substantial new parking. BFJ will analyze the traffic conditions at the five intersections mentioned in the RFP (4 along Weaver Street and one on Murray Avenue)to investigate how the intersections could be improved in terms of traffic flow and safety,pedestrian and bicycle circulation. BFJ will collect crash data for the 5 intersections to identify those that have high crash rates and may justify priority treatments. BFJ is very familiar with the Town's parking issues and conflicts between the parking needs of residents versus the commuters' needs.We will review current parking regulations and occupancies to determine any issues and opportunities for potential changes. This task will also include an evaluation of the Town's current zoning requirements for parking to determine to what degree these requirements need to be updated to reflect changes in demographics and transportation services. 2.5 RECREATIONAL FACILITIES, PROGRAMS AND NEEDS In this chapter, we will assess the Town's current recreational facilities in the context of its demographic picture, programming, and available resources. Opportunities will be identified for physical improvements to Town facilities to better accommodate the identified needs of the community. Where possible, we will also identify potential actions to enhance efficiencies, such as shared services with other municipalities or partnerships with private or nonprofit organizations. The goal will be to balance continued strong provision of services with fiscal realities and optimal space utilization. 2.6 FUTURE PLAN While a comprehensive plan provides policy recommendations to guide future land use and economic development decision-making for a municipality, it is only the first step in achieving the community's vision. Following adoption of a comprehensive plan, the municipality must implement the recommendations of the plan in order to put them into action. To this effect, it is critical that the Town's comprehensive plan include a summary of action items that should be undertaken in order to implement the plan's policies. As part of the final Plan chapter, we will create an "implementation matrix" that outlines the policies and strategies contained in each of the plan chapters. Phase 2 Deliverables: • Interim Comprehensive Plan chapters containing information on existing conditions, future conditions, draft alternatives, etc.,with relevant maps, charts and other graphics BM Planning A. Project Qualifications, Understanding And Approach PHASE 3: FINAL PLAN AND ADOPTION 3.1 DRAFT COMPREHENSIVE PLAN Once all of the draft plan chapters have been prepared, we will meet with the Town Board to discuss refinement of the plan policies and recommendations as necessary, based on input from the public outreach efforts and direction from Town staff. Following this meeting, we will make any necessary changes to the plan and submit a complete Draft Comprehensive Plan to the Town Board,for presentation to the public at a public hearing. Following the hearing,we will make any final revisions needed to refine the document into a final draft that is ready to be considered for environmental review and eventual adoption by the Town Board. 3.2 PREPARATION OF FULL EAF AND ESTABLISHMENT OF LEAD AGENCY Part 1 of a Full EAF will be prepared for the proposed action to assist the lead agency (Town Board) in determining whether the proposed action may result in a significant effect on the environment. BFJ will prepare a draft Resolution of Intent to be Lead Agency as part of the SEQR coordinated review process (required for Type I Actions). Once the Town Board has been established as the lead agency, BFJ will assist them in the preparation of a Part 2 EAF as required by SEQR.The lead agency is responsible for preparation of Part 2 and normally uses Part 2 EAF to determine whether the proposed action will result in any significant adverse impacts. 3.3 SEQR DETERMINATION Using the information provided in Part 1 and 2 of the EAF, the Town Board will determine the significance of the action by making a positive or negative declaration. 4.4 FINAL PLAN AND ADOPTION Following the Town Board's public hearing,we will review any proposed changes with the Board. Once an agreed-upon set of changes are identified we would make any necessary revisions to the draft plans and prepare documents for approval by the Town Board. Phase 3 Deliverables: • Final Draft Comprehensive Plan, submitted to the Town Board for review • Full Environmental Assessment Form (EAF), Lead Agency designation and SEQR Determination of Significance • Comprehensive Plan public hearing, including meeting materials and summary • Final adopted Comprehensive Plan:five (5) hard copies, one (1) electronic copy in Microsoft Word format, and one (1) electronic version in PDF format. • k a t t ! .1.1 � x,� j� ;.r; Ls s a. - cry YS;`y X-4Y a 4 Sta#fing.. PREPARATION OF COMPREHENSIVE PLAN B. Staffing Frank Fish has over 40 years of experience in urban planning. He directs the firm's master planning,zoning, economic and development feasibility practice areas. He has worked on a range of planning projects from ?3 10 ' countywide master plans and statewide housing studies to large-scale development proposals for private sector ' " clients. Relevant Projects: Tarrytown LWRP, Tarrytown, New York; Comprehensive Plan Update, Nyack, New °'" York; Comprehensive Plan, New Rochelle, New York; Freightway Site Redevelopment Study, Scarsdale, New York; Mount Kisco Comprehensive Plan, Mount Kisco, New York; Bedford Comprehensive Plan Frank Fish, FAICP Bedford, New York; Bronxville Master Plan and Zoning Ordinance Update Bronxville, New York Principal in Charge Taylor Young is a planner with a range of experience in Westchester and Rockland Counties. His work * on the Village of Nyack Comprehensive Plan and LWRP involved transportation, infrastructure, and„ '� eco- nomic development. Taylor's experience in Westchester Countyincludes zoninganalysis in connection i Y with the Village of Briarcliff Manor's Comprehensive Plan, and review of developments in New Rochelle according to the City of New Rochelle's Comprehensive Plan.Additionally, Taylor has worked with the City of New Rochelle to create a standard for the review of building expansions on the campus of lona 4`I College, and worked in collaboration with the Yonkers Planning Department on zoning issues within the City of Yonkers. Taylor Young Project Manager Relevant Projects: LWRP, Nyack, New York; Comprehensive Plan, New Rochelle, New York; Freightway Site Redevelopment Study, Scarsdale, New York; Transfer Of Development Rights Toolbox, Statewide, New York;Master Plan Reexamination Report And Land Use Plan, Hoboken, New Jersey Susan Favate has more than twelve years of experience in land use and environmental planning for both public- and private-sector clients. Her areas of focus include zoning;comprehensive planning; site plan reviews; community visioning; environmental analysis; and real estate, market and housing studies. Prior / to joining BFJ, Ms. Favate spent five years as a writer and editor for Dow Jones Newswires. Relevant Projects: Central Commercial Zoning Revisions, Sleepy Hollow, New York;Zoning Code Update,Tarrytown, New York; Comprehensive Plan Update, Nyack, New York; Comprehensive Plan Rye Brook, New York; Mamaroneck TOD Study Mamaroneck, New York; Local Waterfront Revitalization Program, Port Chester, New York; Local Waterfront Revitalization Program Susan Favate,AICP, PP Croton-on-Hudson, New York Resource Principal: Zoning a. Georges Jacquemart directs BFJ's transportation work and has extensive experience in managing and undertaking traffic impact and circulation studies, and projects related to transit planning, parking, ebicycling and pedestrian circulation. He has worked on assignments for a variety of clients in North fR i and South America, Europe,Asia and Africa. Prior to becoming a principal of BFJ, Mr. Jacquemart ;4' t was the principal of Jacquemart Associates, Inc., a New York-based transportation planning and traf- fic engineering firm. He had previously been associate vice president and regional manager of Alan M. Voorhees & Associates. Georges Jacquemart, Relevant Projects: Scarsdale Traffic Calming Study for Boulevard,Village of Scarsdale, New York; PE,AICP Comprehensive Plan Update, Harrison, New York; Comprehensive Plan Update, New Castle, New York;Transit-Oriented Development Linkages Study,Beacon, New York Resource Principal: Transportation &Traffic BFJ Planning B. Staffing Lauren Rennee has worked on a variety of transportation planning projects for public- and private-sector At clients. She has experience with every phase of the study process,from data collection in the field to final report preparation. Ms. Rennee provides technical support to transportation projects using geospatial IF it and traffic modeling tools. In graduate school, she concentrated her studies in transportation and policy planning and policy, with a focus on public transit and pedestrian and bicycle planning. ' ,. Relevant Projects: Comprehensive Plan Update, North Castle, New York; Nyack Comprehensive Plan, Lauren Rennee,AICP Nyack, New York;Comprehensive Plan, New Rochelle, New York Downtown Jamaica Transportation Transportation&Traffic Study, Queen, New York; 60 S. Broadway Rezoning And Site Plan, White Plains, New York Lucia de la Mora Colunga recently joined BFJ, bringing a diverse range of experience working in archi- tecture, planning and urban design in the public and private sectors. Much of her work has focused on design and use of public spaces. Prior to joining BFJ,Ms. de la Mora worked for the New York City • Department of Transportation's Division of Transportation Planning and Management and for the Mexico City Public Space Authority, as well as in private practice in architecture and interior design. Relevant Projects: Comprehensive Plan and LWRP, Sleepy Hollow, New York;Comprehensive Plan, Mt. Kisco,New York;Freightway Site Redevelopment Study, Scarsdale,New York;Downtown Design Lucia De La Mora Guidelines, Port Chester, New York;Downtown Revitalization Initiative,Watkins Glen, New York; Lake Graphics and Urban Carnegie Bridge Traffic Analysis, Princeton, New Jersey Design BFJ Planning .. ... .. Relevant Experience and References PREPARATION OF COMPREHENSIVE PLAN C. Relevant Experience and References \\,', � '�' / BFJ Planning was retained by the Village of Pleasantville to update its Master Plan, with -, a , _.� `w - r•_ a primary focus on the Central Business District. The Village was interested in building - _ �' 7- ,; on the economic development potential of key downtown assets such as its Metro-North ' 1 \ train station, the Jacob Burns Film Center and municipally owned land,while preserving f P / Pleasantville's small-scale character and qualityof life. The Plan was prepared in close / '- - r / `- ' __ cooperation with the Village Board,who took an active role in drafting the Plan's r/(" ->11 rI content and recommendations, and also incorporated an interactive public outreach '`` t i It , process. Key recommendations included downtown zoning revisions and intersection I( * ;; improvements to enhance walkability and create new public open space. '''''l _• 1� ; Upon adoption of the Master Plan,the Village Board retained BFJ to draft the - targeted zoning code revisions necessary to implement Plan recommendations, and to Pleasantville Comprehensive Plan incorporate a series of"clean-up" items. Reference:Mayor Peter Scherer Village of Pleasantville Cost: $75,000 914-769-2500 x10 pscherer@pleasanNille-ny.gov oI'f ,f � � BFJ Planning prepared an update, funded by the New York State Energy Research and 1I Development Authority (NYSERDA), of the 2007 Nyack Comprehensive Plan and Zoning I' >'"j" Code. The plan update focused on incorporating demographic p g and economic conditions 3, iand coordinating them with the Sustainable Nyack Action Plan, p Ypotential impacts of the ,,,....---- new' Tappan Zee Bridge,other planning efforts within the Village and ongoing development R .. . activity in Nyack and along the Hudson River waterfront. The Comprehensive Plan update e -I 4 I, incorporates sustainability principles by identifying goals and initiatives from the Sustainable h Nyack Action Plan and coordinating with NYSERDA Cleaner Greener Communities efforts ooi 0;411111/4 ''' ,ri, to develop a strategy for ongoing tracking through sustainability indicators and metrics. '....) 1:•!1!, 3A ' As part of the effort,BFJ has directed all public outreach aspects of the Plan update process, including seven public workshops and charrettes and a public survey taken by nearly 1,000 Nyack Comprehensive Plan people.The plan was adopted in October 2016. Reference: Bob Galvin, Village Planning Consultant Cost: $200,000 845-358-0548 marketstat@aol.com BFJ Planning worked with the Village of Mount Kisco to create a comprehensive plan update . that capitalizes on the Village's strategic location in Westchester County along the Metro- '-Alk r:r -1 -40.17` North Harlem Line.The 2018 update builds on the Village's existingVision'and Goals while g . 1111.1r-.1. Ai 'y 1Iii m l'i,i ='+' h11i s: adding new focus areas on Sustainability and the Downtown. With a walkable downtown ■ 11.t hI 'ji,;,I and many open space resources,the Village is well-placed to further promote active design my 1 ¢ .14:i '_ )— • .1and complete streets programs to link neighborhoods to parks and schools. As part of kimlisim:44 tom'"P'i2 `Jg i'lIt Ill UrillIBIC(IIn the plan update, BFJ is creating a new downtown form-based overlayzoningcode to ` E 1 f=- - _ _ i promote contextual design, improved streetscapes, and walkability. The plan also includes __ — o�-i _._ conceptual designs for the Moger Lots to assist a parallel effort to prepare the Village to • �� seek a develoment partner to create a mixed-use development near the train station. Mount Kisco Comprehensive Plan Reference: Ed Brancati, Village Manager 914 864 0001 Cost: $240,000 ebrancati@mountkiscony.gov BFJ Planning C. Relevant Experience and References In 2017,the Town of North Castle, New York, retained BFJ Planning to update its 1996 Comprehensive Plan,to incorporate the community's goals and policies regarding commercial vitality, housing, open space, community facilities and infrastructure. Particular attention was sought for ensuring the continued strength of North Castle's , . non-residential areas, including the hamlet centers, office zones and industrial areas. , . North Castle, a town of nearly 12,000 residents located in the central portion of Westchester County, has three hamlet areas,Armonk, North White Plains, and �FT Banksville,that are geographically separated from each other by the New York City reservoir system and that each have a distinct land use character. Targeted recommendations were made for each of these areas, as well as for the Town overall, with a focus on preserving North Castle's strong residential neighborhoods and historic North Castle Comprehensive Plan and environmental assets. Key recommendations included undertaking a comprehensive Reference: Adam Kaufman transportation study of a major corridor, addressing critical water supply issues and 914 273 3542 implementing infrastructure improvements to address stormwater management and akaufman@northcastleny.com flooding issues. Cost: $125,000 The City of Beacon required consultant services to update its 2007 Comprehensive Plan to reflect current conditions, create a more user-friendly document and incorporate a special focus on the Hudson River waterfront and train station area. BFJ Planning's involvement in Beacon goes back to 2006, when it led an intensive visioning process, on behalf of the City, to better understand the community's concerns - and priorities as a foundation for preparation of the 2007-. Comprehensive Plan. In. ' p �-`-''`=�� —'� 2008,the City again retained BFJ to develop a plan and set of strategies to improve A ; , linkages among the various travel generators and attractions on the waterfront,Main Street and the train station. The update to the 2007 Comprehensive Plan focused on preserving Beacon's Beacon Comprehensive Plan waterfront, leveraging its train station for TOD opportunities, and better linking Reference: Anthony Ruggiero the station area to its downtown core. The key approach was to maintain the park- City Administrator like setting of the riverfront and target development into the City's Linkage Zone,to 845-838-5009 connect the train station to Main Street, Beacon's focus for commercial activity.The aruggiero@cityofbeacon.org project included recommendations for zoning changes to ensure appropriately scaled development that preserves Hudson River views and complements the City's historic building pattern. Cost: $125,000 EJ%KRF PROPOSAL o Date Presented to August 10, 2018 : Town of Mamaroneck Foy 3 Preparation of a Comprehensive Plan • +Vy).' 11N G*ENCUyE,FR,,Y ,SPy pr,. C4 ( I&AKRF , THE VALUE OF STRATEGIC THINKING' 34 SOUTH BROADWAY, SUITE 401 WHITE PLAINS, NY 10601 T) 914.949.7336 F) 914.949.7559 www.akrf.com August 10, 2018 Mr.Stephen V.Altieri Town Administrator Town of Mamaroneck 740 West Boston Post Road Mamaroneck, New York 10543 Re:Request for Qualifications-Comprehensive Plan Dear Mr.Altieri: AKRF is pleased to present five(5)sets of our qualifications to develop a Comprehensive Plan for the Town ofMamaroneck.We have provided village and town planning services to over 25 communities throughout the Hudson Valley and are well-known for our commitment to quality,integrity,and reliability.Our planners are thoughtful,responsive,and experienced in community planning needs and opportunities,and we are excited by the prospect of working within the Town of Mamaroneck.AKRF has extensive experience working with municipalities and stakeholders to distill the critical issues facing a community and develop innovative solutions for advancing their goals and objectives. A Comprehensive Plan is an evolving long-term planning document that begins with a description of what a community looks like today and provides implementable strategies to guide its future. the Plan includes statements of the community's goals and provides a roadmap for how to achieve them.The purpose of the Plan is to present—in an easily accessible and readable format—a guide to decision making on important issues,including land use,infrastructure,and construction. AKRF understands that the Town ofMamaroneck seeks a planning firm to prepare a Comprehensive Plan that will guide the Town's future land use decisions.In addition,we understand that the Comprehensive Plan should provide concrete recommendations for improvingpedestrian and vehicular safety and efficiency at keylocations within the Town,policy and programming recommendatjons for the Town's recreation facilities,and a comprehensive evaluation of the potential to reuse vacant or underutilized parcels within the Town for additional housing options.Finally,AKRF understands that the two overarching themes for the plan are the preservation of the Town's character and the continued stewardship of the Toivn's environmental resources. The AKRF Team is ready to begin this exciting work immediately.We appreciate the opportunity to submit this proposal and look forward to discussing our approach with you further.If you have any questions regarding this proposal,I can be reached by phone(914-922-2370)or email(pferoe@akrfcom)with any questions regarding this proposal. Sincerely, Nina Peek,AICP Peter Feroe,AICP Vice President Technical Director LZAKRF • TECH \ ICAL CAPABILITY, PROJECT U \ DERSTANDI \ G A \ D APPROACH THE AKRF DIFFERENCE do more than just write plans - we are regularly called on by municipalities to actually develop and implement solutions to AKRF is uniquely qualified to not only prepare a Comprehensive specific concerns.AKRF's land-use planners regularly implement Plan that meets the Town's planning objectives, but to prepare projects ranging from updates to a particular section of a zoning a plan that will actually be implemented. What sets AKRF apart code to address a specific concern (e.g., administration of site from other planning firms is that: plan approval or ensuring contextual neighborhood design) to • AKRF individualizes our approach to each community and re writing a municipality's entire zoning ordinance. Our trans their goals;and, portation planners and engineers are the on-call consultants for a diverse range of communities, including the Villages of • AKRF is focused on producing plans that get implemented. Port Chester and Mamaroneck, the Towns of Clarkstown and INDIVIDUALIZED APPROACH Cortlandt, and the City of New Rochelle. Our work for these communities range from reviewing development applications, AKRF does not use a cookie-cutter approach to preparing commu- to improving pedestrian safety at targeted locations, to devel- nity plans-we do not have a template that we follow and recycle oping and engineering a complete street design for an entire City from one community and one project to the next. Instead, we corridor.Similarly,our natural resource experts engage in a wide provide each of our clients with a unique approach that fits their variety of work from reviewing the impacts of development on needs, is reflective of their character,and is tailored to achieving critical habitats to developing inter-municipal zoning updates to their goals. For example, when the Town of Cortlandt wanted protect natural resources. Finally, our economists perform work to prepare one of the first Sustainable Master Plans in the State for municipalities that range from feasibility analyses for the using funding from NYSERDA, AKRF met with stakeholders from development of a single parcel,to evaluating the pro forma of a the Town and developed a scope of work that outlined what $400 million development,to preparing strategies for the rede- a Sustainable Master Plan could be and what it would mean for velopment of a blighted neighborhood. the Town. Using this scope, AKRF prepared a successful grant application for NYSERDA funding on behalf of the Town. Once This 'real-world' experience of actually implementing projects awarded the funding, AKRF worked with Town staff and stake- allows our team to approach community planning through the holders to develop a Master Plan that integrated the Town's goal lens of, 'what is possible.' From the very beginning,AKRF's plans of incorporating sustainability into each Plan component.We also are focused on achieving results.We don't like our plans to sit on worked with NYSERDA and the Town to develop,what was then,a the shelf;we want the plans that we develop to be open on your new concept for Comprehensive Plans-a Project Benefit Metrics desk or tablet.Therefore,the plans that we help develop contain Report(PBMR).The PBMR quantified the potential energy savings actionable steps that can be implemented to achieve tangible of implementing the land use policies of the Town's plan.The result results. For example, Envision Cortlandt, described above, evalu- of this collaborative effort was Envision Cortlandt,an award winning ated the potential of a new zoning district around the Hudson plan that has served as the basis for several projects,as discussed Valley Hospital to capitalize on this important economic engine. below. From the layout, to the iconography, and of course, the The stakeholder involvement around this issue during the plan- content-this plan was developed specifically for Cortlandt and is ning process produced a vision for this area that was reflected reflective of the Town's character,its vision,and its values. in the Plan.As a result,the Town was able to immediately begin work to implement a Medical-Oriented District (MOD). AKRF's PLANS THAT BECOME REALITY team of land-use, traffic, and economics professionals were able to work with private property owners, Town officials, and As a full-service planning, environmental, and engineering firm, AKRF knows what it takes to implement the zoning, land use, the NYSDOT to address the specific challenges related to the development, traffic, and engineering solutions that result from ambitious re thinking of what this part of Town could be. On another implementation track, AKRF began an economic and a well thought-out Comprehensive Plan. Our team members Proposal for the Town of Mamaroneck for the Preparation of a Comprehensive Plan V, TECHNICAL CAPABILITY, PROJECT UNDERSTANDING AND APPROACH infrastructure analysis of several vacant and underutilized parcels PROJECT SCHEDULE in key areas of the Town (e.g.,next to the train station,along the waterfront). The desire of the community to see these parcels Our approach to developing a project schedule is grounded in the understanding that advancing various tasks concurrently is more re-activated to advance the community's public policy goals efficient, streamlined, and cost-effective. Progressing various (e.g.,transit-oriented development,waterfront revitalization)was plan elements simultaneously (e.g., transportation, housing) clearly identified in the Comprehensive Plan.As such,AKRF could ensures that "feedback loops" are built into the planning and begin the analysis right away and begin working with the Town, environmental review processes. This integration ensures that property owners,and developers to activate these catalytic sites. each process informs, builds upon, strengthens, and reinforces Our commitment to providing implementable planning solu the other.Owing to our deep bench of resources,AKRF can accel tions was also demonstrated in our work preparing NY Rising erste the typical Comprehensive Plan process. Not only is this Community Reconstruction (NYRCR) Plans in the aftermath more efficient,but it allows the Town to continue its momentum of the devastating hurricanes and tropical storms earlier this and avoid planning fatigue. decade.As described in more detail below,the NYRCR Plans were developed to help communities identify their critical community SEQRA assets, understand their vulnerability, and prioritize steps to AKRF professionals, in all disciplines, are well versed in the develop more resilient communities. These plans, produced in requirements, and opportunities, provided by SEQRA. Our close consultation with the NYS Department of State, involved approach to SEQRA compliance for Comprehensive Planning is an immense public outreach effort and detailed spatial analyses. to integrate the environmental review process into the planning The result was an actionable list of projects,many of which have process. When done correctly, Comprehensive Plans should, as already been implemented, that will help make communities a matter of course, evaluate the potential environmental and more resilient to future storm events. societal impacts of the policies and projects being proposed and should include wide public participation in the review of those PUBLIC PARTICIPATION analyses.Our team does not recreate the wheel of environmental Public participation is the cornerstone of an effective community analyses and public participation in the guise of complying with plan. High-quality public participation produces better plans, SEQRA.Instead,we use the work that has already been done,and results in plans that are able to be implemented, and enhances supplement only when necessary,to provide a thorough record the long-term civic capacity of the Town.At its core,the goal of of environmental review. the public participation process is to establish a clear and widely - held vision for the Village's future. AKRF is committed to working with the Town to prepare a community engagement plan that produces meaningful public participation.Essential components of a complete public partici- pation process are interactive workshop meetings, stakeholder/ focus group meetings, and online engagement. At the same time,AKRF also recognizes that there are many tools in the public engagement toolbox. Public meetings can be run in many ways and on-line engagement can take many forms. As such, we will work closely with you to develop a plan that utilizes the tools that are the right fit for the Town and are consistent with your goals. 1111 Proposal for the Town of Mamaroneck for the Preparation of a Comprehensive Plan ZAKR FHM OVERVIEW / KEY PERSON \ EL a- smpswiffewt•p .yk'xaprr -rte =. ..s �s.re:,-. AKRF, Inc. is a multidisciplinary consulting firm, integrating early on,ensuring that their projects are completed as smoothly planning, environmental, and engineering services. and cost-effectively as possible. Incorporated in 1981,AKRF has office locations throughout the Northeast and Mid-Atlantic. As a medium-sized company, AKRF has built a distinguished reputation of being a premier firm the firm combines the breadth and resources of larger firms with because: the specialized know-how and attentiveness offered by smaller • We are always strategic in our approach. We understand the ones to complete a wide variety of projects,and deliver solutions implications of our work—not only on the technical analysis, with substantial, measurable value. We have a full complement but also on public policy and issues of community concern. of professional staff to provide all the services required for this assignment. We are proud to be able to mobilize staff quickly, • We are problem solvers,not planning-by-the-book consultants. coordinate multi-specialty teams,and meet the deadlines of the Our creative approach means we develop the most appro- 'near impossible' schedules that are often required. Because we priate,tailored solutions to project challenges. work in a variety of settings for both public and private clients, we have particular expertise in planning for communities,where • We offer the full array of technical specialists (acknowl our professional skills are used to address long range goals and edged experts in their fields) for planning, engineering, and objectives,conservation,preservation,and community design. environmental review. Our planning work focuses on local issues that extend beyond • We meet our clients'deadlines without sacrificing quality.Our traditional implementation tools, such as zoning, and include people know what it takes to get the job done right and on funding techniques, grant writing, design controls, incentive time. programs, environmental regulations and public-private part- • We have close working relationships with reviewing agencies nerships. Regardless of the project or client, AKRF prides itself and other interested parties, which helps us expedite our in providing realistic, achievable planning concepts that can be clients'projects through the often complex approval process. implemented and help shape local development patterns. • We treat all our clients' projects with the same dedication. No AKRF has extensive experience assisting municipalities with assignment is too large or too small—and all get the time and comprehensive planning and implementation strategies. AKRF attention of our seasoned professionals. is experienced in brownfield redevelopment planning, land use and zoning analysis, and crafting contemporary zoning instru- MUNICIPAL PLANNING ments that result in desirable and compatible development.We have analyzed the strengths and weaknesses of existing zoning AKRF's municipal and regional planners provide a range of services codes, updated traditional zoning codes, and developed new to communities throughout the Mid-Atlantic and Northeast. progressive zoning tools to achieve a wide variety of goals for Our staff prepares Open Space and Farmland Plans, Trail Plans, downtown centers, suburban areas, and rural communities. In Watershed Management, Habitat Protection, Sustainable Master various communities these codes have transformed downtowns Plans,Special Area Plans,and Zoning Amendments;conduct site and former industrial areas into vibrant mixed-use communities, plan, subdivision, and State Environmental Quality Review Act protected valuable open space resources,and promoted contex- (SEQRA) reviews; and manage special projects for cities, towns, tual infill development. villages,and counties. On projects large and small, AKRF's strategic problem-solving To provide our clients with thorough analyses, plans, or designs, approach sets us apart.AKRF has significant experience helping our staff evaluate existing conditions, build consensus with clients quickly identify critical issues and potential challenges involved parties, and develop strategies to support sustainable growth,all while respecting the local character of a neighborhood, Proposal for the Town of Mamaroneck a for the Preparation of a Comprehensive Plan 4s:` FIRM OVERVIEW / KEY PERSONNEL Village,or region.From planning and design of small community KEY PERSONNEL gateways and centers to transforming manufacturing areas into vibrant commercial development to integrating regional trans- We have assembled an outstanding leadership team for this portation, economic, and redevelopment studies, AKRF applies assignment. this approach to community planning and regional development. Nina Peek,AICP,a Vice President at AKRF and Director of Planning No matter the scale of the assignment, our planners focus first for the Hudson Valley will serve as Principal-in-Charge for this on the objectives and desired outcomes.Utilizing a strong public assignment. Nina will ensure that the Town is provided with engagement process, we work closely with all stakeholders to dedicated staff that have the required expertise tailored to the ensure that our assignment addresses the needs of the decision- assignment. Nina leads specialty project consulting in various makers and the general public. Hudson Valley communities including for the Town of Fishkill and the Town of Poughkeepsie. ECONOMIC & REAL ESTATE ADVISORY Peter Feroe,AICP will serve as Project Manager.He is a Technical SERVICES Director in AKRF's White Plains office. As Project Manager, Peter would be the main point of contact for the Town.He has extensive We provide demographic and market studies for residential, experience working with municipalities throughout the Hudson commercial, industrial, and mixed-use projects. Public-sector Valley. Peter will oversee and coordinate the work of all team clients frequently use our services to plan for population and job members.Peter will also manage the administrative requirements growth and to verify the market for proposed real estate projects. of the project,including contracting and project reporting. Private-sector clients call on AKRF to determine or test demand for their real estate developments,and to help them navigate the In addition to the key staff noted above,AKRF would provide the public approval process by forecasting potential socioeconomic Town of Mamaroneck with a full complement of in-house tech- impacts.Specific areas of expertise include: nical experts that would focus on various topics of the Plan.We have provided the resumes of the key staff available to support • Market and feasibility studies the Town of Mamaroneck including land use and traffic planners, • Consumer spending analysis engineers,natural resource specialists,and economists. • Capture rate/gap analysis NINA PEEK, AICP • Affordable housing demand analysis Principal-in-Charge Nina Peek is a Vice President in AKRF's • Demographic trends and forecasts White Plains office with over 25 years of • Online and intercept surveys *4toe experience providing a broad range of public and private-sector clients with • CEQR/SEQR/NEPA socioeconomic impact and environmental land use planning, public engagement, justice analyses , and environmental consulting services. Her work has included transit oriented development plans,corridor studies,new multi-use trailways and trailway master plans; and open space and farmland protection plans. She also managed the prepara- tion of several New York Rising Community Reconstruction Plans on behalf of the Governor's Office of Storm Recovery.Ms.Peek is currently the Principal-in-Charge for AKRF's municipal consulting services to the Towns of Poughkeepsie,Philipstown,and Fishkill in New York as well as Salisbury,CT. Proposal for the Town of Mamaroneck -� 4 r for the Preparation of a Comprehensive Plan t.. : p 3 FIRM OVERVIEW / KEY PERSONNEL PETER FEROE, AICP highly technical material to a non-technical audience for munici- Project Manager palities, agencies or in support of public outreach efforts. Mr. Beattie currently leads AKRF's efforts as the on call traffic consul- . Peter Feroe is a Technical Director in taut for the Village of Port Chester and the City of New Rochelle. 1 for public and private clients on land AKRF's White Plains office.Mr.Feroe works His work has included creating a complete street design approach for several downtown corridors, mitigating cut-through traffic in Alli k - use planning, zoning, master planning, residential neighborhoods, identifying opportunities to improve 1 comprehensive planning, environmental downtown circulation, and developing advanced simulation reviews and GIS-based mapping.Mr.Feroe models of pedestrian and vehicular movements. manages some of the firm's most complex assignments involving multi-jurisdictional ANTHONY RUSSO geographic boundaries, overseeing teams of consultants and multi-agency review. Mr. Feroe has led public engagement Traffic and Transportation processes for a diverse range of planning projects.He was also the Mr.Russo,a Vice President of the firm,has technical lead for the firm's effort to re-write the zoning cotle in 32 years of experience in the field of traffic the City of Newburgh,review the United Hospital redevelopment engineering and transportation planning. project in the Village of Port Chester,and manage the GIS analyses gi. i Some of his current and recent assign- for the NY Rising Community Reconstruction plans. ments include conducting comprehen- 1 sive analyses of the traffic, parking, mass Prior to joining AKRF,Mr. Feroe was a Sustainability Analyst with transportation, and pedestrian impacts. the Metropolitan Transportation Authority's (MTA) bus opera- He has served as the Task Leader on many tions, where he analyzed and implemented projects advancing large-scale transportation studies,managed teams of professionals environmental sustainability throughout the organization. Mr. and subconsultants on complex and highly publicized projects, Feroe also worked for the Westchester County Department of and participated in public presentations and informational Planning to advance their vision of Transit-Oriented Development forums. He has coordinated and managed numerous planning along the 1-287 corridor,linked by a new rapid transit service and and environmental review projects throughout New York City and in the White Plains office of Congresswoman Nita Lowey.His long Westchester County,and is the Traffic and/or Planning Consultant and diverse experience in the region has enabled Mr. Feroe to for several municipalities,including the Town of Cortlandt for which become engrained in,and become an advocate for,our commu- he has worked for over a decade on new zoning initiatives, EIS nity's most pressing concerns,wants,and needs. reviews,traffic flow,and pedestrian safety issues. MICHAEL BEATTIE, PE, PTOE JAMES NASH Traffic and Transportation Natural Resources 1 ... '- Michael Beattie is a Vice President in James Nash is a Technical Director who specializes in natural AKRF's Transportation Group. Mr. BeattieR Presource issues and environmental planning. With nearly 30 leads transportation-related technical years of experience,Mr.Nash is an expert in the region's ecology xx work, including traffic data collection, and the protection of its natural resources. Mr. Nash regularly data reduction,capacity analyses,and the conducts environmental reviews and regulatory permitting . .. preparation of traffic and transit studies. that includes analyses of natural resources,endangered wildlife, He prepares technical summaries of wetlands,and water quality.These typically involve communica- analysis results, develops trip generation tion with federal and state agencies,including the New York State estimates, and prepares traffic assignments. He also performs Department of Environmental Conservation(NYSDEC),New York fieldwork, including surveys for on-street and off-street parking State Department of State(NYSDOS), New York City Department utilization, geometric measurements, and signal timings for of Environmental Protection(NYCDEP)and the U.S.Army Corps of parking usage and services. His experience includes traffic signal Engineers (USACE). In addition, he provides environmental plan- timing and optimization, site access and circulation studies, and ning services, to several municipalities in Westchester County. evaluation of transportation improvement phasing.In addition to Recently, Mr. Nash has provided natural resource analysis for his technical expertise,Mr. Beattie's strengths include presenting ' '' 'I 1]2 a Proposal for the Town of Mamaroneck "t for the Preparation of a Comprehensive Plan r FIRM OVERVIEW / KEY PERSONNEL several large-scale trail planning projects in Putnam,Dutchess,and Ulster Counties as part of AKRF's work to provide environmental and engineering design support. JOHN NEILL Economics and Market Analysis 'r John Neill the Director of the firm's Economic and Real Estate Advisory Services practice and has been an Economist with AKRF for 15 years. Mr. Neill emphasizes a multi-disciplinary approach to analyses,stressing the need to inform work products with a range of considerations including demographics, land uses,neighborhood character,and market trends. Mr. Neill performs market and feasibility studies,economic and fiscal impact analyses,and provides redevelopment and financing strategy to public and private clients. Mr. Neill has particular expertise in developing public survey and outreach strategies. He designs merchant and consumer survey instruments, coor- dinates outreach efforts, and facilitates public discussions for development projects, policy making and design development. He has worked extensively with community boards and other stakeholder groups, and recognizes the importance of under- standing the unique characteristics, challenges, and opportuni- ties presented by a neighborhood.Mr. Neill's work in the region includes several projects for the Town of Cortlandt,a review of the Chappaqua Crossing (i.e., Reader's Digest) project in New Castle, and fiscal impact analyses for projects in the Towns of Tuxedo and Goshen and the City of Yonkers. Proposal for the Town of Mamaroneck , rt. for the Preparation of a Comprehensive Planj_ RI, f AK-RF RELEVA \T PROJECT EXPERIE \ CE SUSTAINABLE MASTER PLAN, TOWN OF CORTLANDT, NY AKRF was retained'to prepare a Consolidated Funding Application (CFA) grant under the NYSERDA Cleaner, Greener Communities (CGC) Program, Phase II Implementation Grant (Category 2:Planning&Technical Assistance- Round 2)for a Sustainable Comprehensive Plan for the Town of Cortlandt. The firm worked closely with Town of Cortlandt staff and involved stakeholders on a tight schedule to develop an outline and scope of work for a + ww t I Sustainable Comprehensive Plan.To meet the requirements of the grant application,AKRF developed metrics for the Town of Cortlandt that could be used to measure the Town's grog- ,, ress towards implementation of the Comprehensive Plan's goals. 4114. rf' Subsequently,the Town of Cortlandt received$175,000 in the first round of NYSERDA grants and hired AKRF to develop the Cortlandt Sustainable Comprehensive Plan,which provided a guide for sustainable future growth in Cortlandt,focusing on mixed-use downtown areas, waterfront revitalization,transit-oriented development,and medical-oriented development.As part of this effort,AKRF met monthly with the Master Plan Committee to establish the goals, policies, and metrics that formed the basis of the Comprehensive Plan.AKRF helped guide the development of sustainability principles representing the core elements of the Town's vision for sustainability.AKRF also led the public outreach component that included the development of an online survey and two public meetings.AKRF designed an innovative and engaging plan and developed an accompanying logo for Envision Cortlandt. In 2016,The Cortlandt Sustainable Master Plan was awarded the New York Planning Federation Comprehensive Plan Award for excellence. Cost:$175,000 Adopted:March 2016 Reference:Chris Kehoe,AICP;Deputy Director,Planning Division;(914)734-1080;Chrisk@townofcortlandt.com Website:http://bit.ly/EnvCort VERPLANCK WATERFRONT MASTER PLAN, TOWN OF CORTLANDT, NY AKRF and IQ Landscape Architects were retained by the Town of Cortlandt to develop a Master Plan for the Verplanck Waterfront in the Town of Cortlandt,New York.The culmination of more than two decades of grass-roots planning efforts along the Verplanck Waterfront,the - , plan provides a blueprint for continuing to plan,conserve,utilize and enjoy Verplanck's unique • waterfront resources.The project included a focused public outreach process with visioning workshops with the Verplanck Waterfront Committee and a public meeting.Through public engagement, AKRF worked with the community to define and enhance opportunities for ° • public waterfront access and passive and active recreation reflecting the priorities of the Cortlandt Community.Services included: reviewing past planning documents and existing conditions data, preparing GIS-based maps, planning for and implementing the public engagement meetings,developing recommendations for improvements and projects,and overall writing and construction of the Master Plan document. AKRF Cost:$17,000 Adopted:2015 Reference:Chris Kehoe,AICP;Deputy Director,Planning Division;(914)734-1080;Chrisk@townofcortlandt.com Proposal for the Town of Mamaroneck , ' for the Preparation of a Comprehensive Plane, RELEVANT PROJECT EXPERIENCE CITY OF EASTON COMPREHENSIVE PLAN 2035, EASTON, PA i As part of a multi-disciplinary consultant team,AKRF and Metropolitan Urban Design(MUD) ✓' '. Workshop worked together on the Town of Easton's Comprehensive Plan 2035. Until 1960, ji 1 `F,,,,-- Easton was a booming town on the banks of the Delaware River,when the population began (t f 1 t to steady decline and businesses were forced to relocate or close due to lack of patronage. ! 11 1 I. Previous revitalization efforts saw some great successes including the development of the {jJ=1 1 Crayola Experience,a downtown destination that attracts more than 200,000 families and "x1 j Y P children to Easton each year. Easton's Comprehensive Plan 2035 sought to maintain this r 1174 1: t11 positive momentum, managing and guiding growth in the near and mid-term future to Iposition the Town as the Lehigh Valley Region's cultural hub. AKRF identified current real estate and market trends,such as the influx of young families who bring new activity and expenditures to the town.Together with MUD,AKRF identified imple- mentable projects, such as infill opportunities and programming elements that would strengthen the downtown retail environment. Established through direct feedback and outreach in over 40 meetings,four design and planning charrettes,focus groups and interviews, an on-line survey and various presentations,the Plan created a vision for integrating the unique neighborhoods of the City.The resulting redevelopment and revitalization recommendations capitalized on existing strengths and prioritized projects based on their community impact and implementation costs. AKRF Cost:$43,000 Adopted:January 2017 Reference:Carl Manges,Chief Planner;123 South Third Street,Easton PA 18042;(610)250-6609;cmanges@easton-pa.gov Website:www.visioneaston.org NY RISING COMMUNITY RECONSTRUCTION (NYRCR) PLANS, VARIOUS COMMUNITIES, NY Over two years, AKRF led a multi-consultant project team through three rounds of the NY •, '$ Rising Community Reconstruction (NYRCR) Program preparing Recovery and Resiliency .a 44% 111r. ..,. Plans for more than thirty communities throughout New York State that were damaged ...4a.0: -:-..; _-, by various storms including: Superstorm Sandy, Hurricane Irene, and Tropical Storm Lee. -r='-�, ,---ti ''" These grass-roots planning initiatives document storm damage, risk to assets and systems and develop mitigation projects,programs,strategies and actions to assist communities in w.-t..� » ' becoming more resilient to future natural disasters.AKRF has completed recovery and resit - ; "'"` ---t-.--:-..w„,„' iency plans for nine communities in Montgomery County,ten municipalities in Ulster County, yY ?: _- i. the Village of Sayville in Nassau County,the Towns of Stony Point,Clarkstown and Suffern in - Rockland County,and the Cities of Rye and Yonkers in Westchester County.The NYRCR Plans are comprehensive documents that identify projects for reconstruction,how to build back -- - better,and how to minimize future risks to community assets from extreme weather events. AKRF worked closely with local communities to develop comprehensive and implementable plans to prepare for and implement measures to create stronger and more resilient communities in the face of increased risk of major storms.The Plans follow federal guidelines and national objectives in identifying projects,and incorporate best practices in disaster response,economic development,and man-made and natural infrastructure resilience.Key components of the NYRCR Plans include:assessment of risks to key assets and systems;plans to restore and increase resilience of key assets;projects with economic growth co-benefits;protection of vulnerable populations;regional coordination;detailed implementation approach;commitment to innovative design;commitment to inclusive public engagement;and commitment to local capacity-building and transferability. Proposal for the Town of Mamaroneck v for the Preparation of a Comprehensive Plan I� RELEVANT PROJECT EXPERIENCE Below is a list of communities AKRF worked with closely on NYRCR Plans: • City of Rye • City of Yonkers • Town of Stony Point • Village of Bayville • Village of Suffern • Town of Clarkstown • Ulster County • Montgomery County Cost:$4 Million Adopted:2014-2015 Reference:William Harding;Division of Local Government;NYS Department of State;(914)734-1347 Website:https://stormrecovery.ny.gov/nyrcr/final-plans TOWN OF SOUTHEAST PLANNING SERVICES, SOUTHEAST, NY AKRF has been providing planning services and support to the Town of Southeast Planning Board and Town Board for nearly 20 years,including the development of a Comprehensive Plan and a Special Area Plan for redevelopment of properties along Route 22 and zoning amendments for a variety of residential and commercial patterns.AKRF assists the Planning Board in reviewing site plan and subdivision applications and oversees the environmental review of large mixed-use development projects. AKRF also assists the Town with compliance with the New York State SPDES General Permit for Municipal Separate Storm Sewer Systems (M54s).We developed the initial Stormwater Management Program(SWMP)in 2003 and have worked with the Town each year to imple ment provisions within the SWMP and ensure compliance with the General Permit. AKRF collaborates with the Town Board, Planning Board,Highway Superintendent,and Building Inspector to ensure Minimum Control Measures within the SWMP are being implemented and record keeping is maintained to satisfy the New York State Department of Environmental Conservation(NYSDEC). Cost:$1.8 Million Adopted:2014 Reference:Thomas LaPerch,Planning Board Chairman,Town of Southeast,1 Main Street,Brewster,NY 10509,Phone:(845)279-7736 Proposal for the Town of Mamaroneck E for the Preparation of a Comprehensive Plan WORKSESS1ON ITEM 6 TOWN BOARD MEETING WORK SESSION AGENDA August 22, 2018 #6 Discussion- Site Plan Law No Attachment WORKSESSION ITEM 7 TOWN BOARD MEETING WORK SESSION AGENDA August 22, 2018 #7 Discussion- Floor Area Ratio No Attachment ("kit IF: IR C C „.;) RJ Pki ‘fil 4 TOWN BOARD MEETING WORK SESSION AGENDA August 22, 2018 #8 Discussion - Commuter Parking - Long Term Parking No Attachment kilfrip.h " Ks , C `‘ TEM 9 F • o , v 2 Town of Mamaroneck Town Center z " 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 townadministrator@townof mamaroneck.org Memorandum www.townofmamaroneck.org To: Board of Fire Commissioners Re: Update Fire Department Building Projects Date: August 17, 2018 The following is an update on the Fire Department Building projects: Replacement of Apparatus Floors This project which is currently underway is to replace the apparatus floors on the main level of the firehouse. Earlier engineering findings revealed that the floors showed evidence of modulation in large part due to the ever increasing weight of the fire fighting vehicles. The project is moving along and completion is scheduled for some time in November. Along the way there have been conditions discovered in the field requiring additional work. The most serious of the conditions was the water found infiltrating through the foundation of the building at the front of the firehouse. Excavation of the front of the building is necessary to waterproof the exterior of the foundation wall. This project was originally estimated at $1,115,000. The low bid received for the project was $1,135,000. Based upon current estimates including the addition of the change orders for the project, the total estimated cost will be $1,440,028. Therefore an additional $352,028 is required to fully fund the project. Below is a chart prepared by the Town Engineer outlining all of the individual cost items. BUDGET ITEM COST(S) Construction Contract Amount S 1,135,000.00 Tent Rental-Northeast Teri S 17,955.00 Moving Sr Storage of Equipment S 32,908.00 Asbestos Removal S 1,800.00 550.00 CO=1 -Electrical Power Relocations S 14,740.00 CO=2-Relocate Refridgerant Lines S 5,195.00 CO=3 -Replacement Footings S 4,495.00 CO=4-Structural Steel Modifications S 17,825.00 CO=5-Replace Fireproofing S 18,525.00 CO=6-Tire Chain Protection Plates S 68,900.00 CO=7-Foundation\Vaterproofirf 5 91,925.00 CO=8-Add. Steel Column Supports S 10,210.00 QA QC Construction Material Inspection Svcs $ 20,000.00 SUBTOTAL S 1,440,028.00 D CREASE OVER BUDGET(S1.115M) S 325,028.00 1IPage VIe tl Printed on Recycled Paper Firehouse Lower Level Renovation As part of the apparatus floor project, it was necessary to completely disassemble the basement of the firehouse. All walls and partitions were removed as well as the ceilings, lighting systems and HVAC system. Since the nature of the work for the basement renovation and apparatus floor replacement were different the decision was made to treat them as two separate projects. Calgi construction was retained to prepare feasibility analysis for the project which is attached. The analysis is quite detailed and self- explanatory. In summary the estimated construction cost for the project including contingencies is $1,110,327. When all soft costs are added to the project, the total increases to $1,375,676. The original estimates were actually closer to $1.5million however several changes were made to reduce the cost. The next step in the process for this project would be to prepare the construction plans and bid documents in order to let the project for bid. We know from past experience that until actual bids are received, we will not know the true cost of the project. If the Board is in agreement then authorization would be required to retain Calgi Construction and Michael Smith Architects to prepare the plans and bid documents. Project Financing The sum of the costs for the additional funding for the apparatus floor project and the renovation of the lower level of the firehouse is $1,700,704. When 3.5% is added for bonding costs, the total rises to $1,760,230. A Fire District referendum will be necessary in order to issue the bonds for this project. We have learned from our bond counsel that the entire amount of financing can be listed as one item on the referendum ballot. As we have done in the past the referendum would be scheduled after the receipt of the bids for the renovation project. r Stephen V. Altieri Town Administrator 21Page ESTABLISHED 1919 TOWN OF MAMARONECK WEAVER STREET FIRE HOUSE RENOVATIONS SCHEMATIC BUDGET ESTIMATE Revised July 20, 2018 • CONSTRUCTION MANAGEMENT IG I OWNER'S REPRESENTATIVE 56 Lafayette Avenue,Suite 350 White Plains, NY 10603 CONSULTING Tel:914-666-9423 Fax:914-761-2457 ESTABLISHED 1919 dchen@calgiconstruction.com www.calqiconstruction.com July 20, 2018 Mr. Steve Altieri Town Administrator Town of Mamaroneck 740 West Boston Post Road Mamaroneck, New York 10543 Re: TOWN OF MAMARONECK WEAVER STREET FIRE HOUSE RENOVATIONS Revised Schematic Budget Estimate CCC Project# 1806 Dear Mr. Altieri, We submit for your review our Revised Schematic Budget Estimate regarding the Weaver Street Fire House Renovations Project. Our budget estimate is based on information as prepared by Smith & Pucillo Architects, is summarized below. Budget Estimate: Reference to Summary of Probable Cost for Complete Budget Costs 1.Project Construction Costs: Building Construction Costs 495,347 Plumbing Construction Costs 92,222 Fire Protection System Construction Costs 29,123 HVAC Construction Costs 145,613 Electrical Construction Costs 155,320 Project Construction Costs Sub Total: $ 917,625 2. Project Design, Construction & Escalation Contingencies: Design Contingency 10% 91,763 Construction Contingency 10 % 100,939 Escalation 3% Per Annum(After 2019) - Project Design, Construction & Escalation Contingency Sub Total: $ 192,702 Project Construction Costs with Contingencies Total: $ 1,110,327 Member: Construction Management Association of America Associated General Contractors of America Mr. Steve Altieri July 20, 2018 Page 2 Our budget at this time is based on the following information: Architectural Drawings: Proposed Floor Plan, Proposed Reflected Ceiling Plan, Scope of Work dated June 27, 2018 and Scope Changes dated July 12, 2018 as prepared by Smith & Pucillo Architects. We trust that our budget estimate will be of assistance to you in your further development of this project. Should you have any questions regarding our budget, please feel free to call. Very truly yours, Calgi Construction Company, Inc. David Chen Estimator/Project Manager cc: Michael Smith, SPA Dominic Calgi, CCC BUDGET OUTLINE SECTION A SUMMARY OF PROBABLE COST SECTION B SCHEMATIC BUDGET ESTIMATE SUMMARY AND ITEMIZED BREAKDOWN SCHEMATIC BUDGET ESTIMATE SUMMARY ITEMIZED BREAKDOWN General Conditions (Page 1 of 5) Demolition (Page 1 of 5) Site Work (Page 1 of 5) Concrete (Page 1 of 5) Masonry (Page 1 of 5) Metals (Page 1 of 5 thru 2 of 5) Wood and Plastics (Page 2 of 5) Thermal & Moisture (Page 2 of 5) Doors and Windows (Page 3 of 5) Finishes (Page 3 of 5 thru 4 of 5) Specialties (Page 4 of 5) Equipment(Page 4 of 5) Plumbing (Page 5 of 5) Fire Sprinkler(Page 5 of 5) HVAC (Page 5 of 5) Electrical (Page 5 of 5) 4IGI Established 1919 Town of Mamaroneck Schematic Design Budget Estimate Weaver Street Fire House Renovations Summary of Probable Cost July 20, 2018 Probable Cost Budget Amount 1.Project Construction Costs: Building Construction Costs 495,347 Plumbing Construction Costs 92,222 Fire Protection System Construction Costs 29,123 HVAC Construction Costs 145,613 Electrical Construction Costs 155,320 Project Construction Costs Sub Total: $ 917,625 2.Project Design,Construction&Escalation Contingency: Design Contingency 10% 91,763 Construction Contingency 10% 100,939 Escalation 3%Per Annum(After 2019) - Project Design,Construction&Escalation Contingency Sub Total: $ 192,702 Pro'ect Construction Costs with Contin l encies Total: $ 1,110,327 3.Project Soft Cost&Other Cost: _ „ Consultant Fees* Architectural&MEP Engineering Fees(Need Architect Input)10%* 111,033 Construction Manager Fees 120,000 Communication&IT Consultant Fees* 3,000 Consultant Fees Sub Total: $ 234,033 Owner Fees* Legal Fees* 5,000 Building Permit-Town of Mamaroneck* _ NA Owner Builder's Risk Insurance* 5,000 Bidding Expenses and Advertising(Download Only No Printing of Bid Documents)* 1,500 Miscellaneous Expenses* 2,000 Owner Fees Sub Total: $ 13,500 Testing&Inspection* Material Testing&Inspection* 3,000 Testing&Inspection Sub Total: $ 3,000 Interior Furniture,Equipments and Systems* FF&E* 5,000 Audio&Visual Equipments* 5,000 Interior Furniture,Equipments and Systems Sub Total: $ 10,000 Project Soft&Other Cost Sub Total: $ 260,533 4.Project Soft Cost Contingency: Soft Cost Contingency 3% 7,816 Pro'ect Soft Cost Contin l enc•Sub Total: $ 7,816 Total: $ 1,378,676 *ALLOWANCE NUMBER-Items that require input from Project Team SECTION B SCHEMATIC BUDGET ESTIMATE SUMMARY AND ITEMIZED BREAKDOWN SCHEMATIC BUDGET ESTIMATE SUMMARY ITEMIZED BREAKDOWN General Conditions (Page 1 of 5) Demolition (Page 1 of 5) Site Work (Page 1 of 5) Concrete (Page 1 of 5) Masonry (Page 1 of 5) Metals (Page 1 of 5) Wood and Plastics (Page 2 of 5) Thermal & Moisture (Page 2 of 5) Doors and Windows (Page 3 of 5) Finishes (Page 3 of 5 thru 4 of 5) Specialties (Page 4 of 5) Equipment (Page 4 of 5) Plumbing (Page 5 of 5) Fire Sprinkler(Page 5 of 5) HVAC (Page 5 of 5) Electrical (Page 5 of 5) 61[01 Established 1919 Town of Mamaroneck Schematic Design Budget Estimate Weaver Street Fire House Renovations Job Name: Weaver Street Fire House Renovations Date: July 20,2018 Location: Town of Mamaroneck-205 Weaver Street,Larchmont,NY 10538 Sheet No.: 1 of 1 Architect: Smith&Purillo Architects Estimator, DC Schematic Design Budget Budget#2 Schematic Design Budget CSI# Description of Rork Item# Company Amount Company Amount Company Amount #01000 General Conditions: I CCC $46,650.00 CCC $46,650.00 #01700 Demolition: 2 CCC CCC $0.00 -Demolition a CCC $14,100.00 CCC $14,100.00 -Asbestos Flooring b CCC $25,600.00 CCC $25,600.00 #02000 Site Work: 3 CCC $6,000.00 CCC $6,000.00 #03000 Concrete: 4 CCC CCC $0.00 -In Place a CCC $4,000.00 CCC $4,000.00 #04000 Masonry: 5 CCC CCC $0.00 -Masonry a CCC $1,000.00 CCC $1,000.00 #05000 Steel: 6 CCC CCC $0.00 -Structural Steel a CCC $1,000.00 CCC $1,000.00 -Metal Fabrications b CCC $1,500.00 CCC $1,500.00 #06000 Wood and Plastic: 7 CCC CCC $0.00 -Rough Carpentry a CCC $38,115.00 CCC $38,115.00 -Finish Carpentry b CCC $5,760.00 CCC $5,760.00 -Millwork c CCC $41,530.00 CCC $41,530.00 #07000 Thermal&Moisture: 8 CCC CCC $0.00 -Insulation and Waterproofing a CCC $21,300.00 CCC $21,300.00 -Firestopping and Caulking b CCC $2,000.00 CCC $2,000.00 #08000 Doors&Windows: 9 CCC CCC $0.00 -Doors,Frames and Finish Hardware a CCC $14,805.00 CCC 514,805.00 -Aluminum Storefront b CCC $10,880.00 CCC $10,880.00 -Glazing c CCC $455.00 CCC $455.00 #09000 Finishes: 10 CCC CCC $0.00 -Drywall Assemblies a CCC $37,110.00 CCC $37,110.00 -Acoustical System b CCC $30,324.00 CCC $30,324.00 -Resilient Flooring c CCC $23,210.00 CCC $23,210.00 -Ceramic Tile d CCC $35,700.00 CCC $35,700.00 -FRP Wall Finish e CCC $8,960.00 CCC $8,960.00 -Painting f CCC $28,528.00 CCC $28,528.00 #10000 Specialties: 11 CCC CCC $0.00 -Access Panel&Louver a CCC $1,000.00 CCC $1,000.00 -Signage b CCC $500.00 CCC $500.00 -Toilet Accessories c CCC $2,800.00 CCC $2,800.00 -Fire Extinguishers d CCC $1,200.00 CCC $1,200.00 #11000 Equipment and Furnishings: 12 CCC CCC $0.00 -Install Over FF&E a CCC $24,100.00 CCC $24,100.00 -Residential Laundry Appliances b CCC $500.00 CCC $500.00 #15000 Plumbing: 13 CCC $79,800.00 CCC $79,800.00 #15500 Fire Protection System: 14 CCC $25,200.00 CCC $25,200.00 #15600 HVAC: IS CCC $126,000.00 CCC $126,000.00 #16000 Electrical: 16 CCC $134,400.00 CCC $134,400.00 Net Job Cost $794,027.00 $0.00 $794,027.00 Sub Total $794,027.00 Square Foot of Floor 4200 'General Contractor's Insurance(p3 3% $23,820.81 Cost of The Building Construction $794,027 Sub Total $817,847.81 Cost per Square Foot for Building Construction 5189 5 General Contractor's Bond®2°.o $16,356.96 Cost of Total Project Construction Cost $917,625 Sub Total $834,204.77 Cost per Square Foot for total Project Construction Cost $218 'General Contractor's Fee Q 10% $83,420.48 Gross Job Cost $917,625.24 . 641101 Established 1919 Owner: Town of Mamaroneck Description: Schematic Budget Estimate Job Name: Weaver Street Fire House Renovations Date: July 20, 2018 Job #: 1806 Page: 1 of 5 CSI # Description of Work Quantity Unit Unit Price Total #01000 General Conditions " Superintendent(2 Hour per Day) 18 week $900.00 $16,200.00 • Scaffolding 1 Isum $1,000.00 $1,000.00 Dust Protectionof Existing Space and Equipment 1000 sqft $5.00 $5,000.00 " First Aid Kits 1 each $125.00 $125.00 • Fire Extinguisher 1 each $125.00 $125.00 • Construction Cleaning(2 Hour per Day) 18 week $1,000.00 $18,000.00 91 Final Cleaning 1 Isum $3,000.00 $3,000.00 " Dumpster 20 cuyd 4 each $800.00 $3,200.00 Job Cost-General Conitions $46,650.00 #01700 Demolition Remove Existing-Miscellaneous(Allowance) 1 ISUm $3,000.00 $3,000.00 Protect Existing Equipment(Allowance) 1 ISUm $500.00 $500.00 • Cutting and Patching for MEP(Allowance) 1 Isum $1,500.00 $1,500.00 " Saw Cut Existing Exterior Wall(Allowance) 1 Isum $1,500.00 $1,500.00 " Saw Cut Existing Slab(Allowance) 1 Isum $3,000.00 $3,000.00 Trenching for MEP(Allowance) 1 Isum $3,000.00 $3,000.00 • Load&Haul Demolition Debris 40 cuyd $40.00 $1,600.00 • Remove Existing Asbestos Flooring(Allowance) 3200 sqft $8.00 $25,600.00 Job Cost-Demolition $39,700.00 #02000 Site Work Excavate and Backfill for New Areaway 2 cuyd $1,200.00 $2,400.00 " Excavate and Backfill for Oil Interceptor 2 each $1,200.00 $2,400.00 Excavate and Backfill for Grease Interceptor 1 each $1,200.00 $1,200.00 Job Cost-Concrete $6,000.00 #03000 Concrete Concrete at New Areaway for MEP&Exhaust 2 cuyd $1,000.00 $2,000.00 • Concrete Slab Infill at MEP Trench 2 cuyd $1,000.00 $2,000.00 Job Cost-Concrete $4,000.00 #04000 Masonry Repair Repair-Stone Veneer(Allowance) 1 Isum $1,000.00 $1,000.00 Job Cost-Masonry Repair $1,000.00 #05000 Structural Steel Steel Angle Support(Allowance) 1 Isum $1,000.00 $1,000.00 Job Cost-Structural Steel $1,000.00 64101 Established 1919 Owner: Town of Mamaroneck Description: Schematic Budget Estimate Job Name: Weaver Street Fire House Renovations Date: July 20, 2018 Job#: 1806 Page: 2 of 5 CSI # Description of Work Quantity Unit Unit Price Total #05100 Metal Fabrication Metal Fabrication(Allowance) 1 Isum $1,500.00 $1,500.00 Job Cost-Metal Fabrication $1,500.00 #06000 Rough Carpentry " Metal Stud 2-1/2"Framing @ Existing Walls 3770 sqft $3.00 $11,310.00 Metal Stud 3-5/8"Framing Walls 3800 sqft $3.00 $11,400.00 " Metal Stud Frameing @ Soffit&Fascia(Allowance) 500 sqft $8.00 $4,000.00 " Metal Stud Patching @ Existing Wall(Allowance) 1 Isum $1,000.00 $1,000.00 " Install H.M.Frame(Single) 9 each $195.00 $1,755.00 Install H.M.Frame(Double) 2 each $250.00 $500.00 " Install H.M.Doors 2 each $200.00 $400.00 " Install Wood Doors 11 each $250.00 $2,750.00 II Install Finish Hardware 13 sets $200.00 $2,600.00 " Install Panic Hardware(Allowance) 2 sets $200.00 $400.00 " PT Wood Blocking(Allowance) 1 Isum $1,000.00 $1,000.00 " FR Wood Blocking 1 Isum $1,000.00 $1,000.00 Job Cost-Rough Carpentry $38,115.00 #06100 Finish Carpentry " Wood Casing 140 Inft $12.00 $1,680.00 " Wood Chair Rail 340 Inft $12.00 $4,080.00 Job Cost-Finish Carpentry $5,760.00 #06200 Millwork " Counter Top @ Kitchen Pass Thru 14 Inft $350.00 $4,900.00 " Counter Top,Base&Wall Cabinets @ Alcove 12 Inft $800.00 $9,600.00 " Glass Display Case 22 Inft $615.00 $13,530.00 " Banquette Bench Seat 22 Inft $500.00 $11,000.00 " Storage Shelves,Closet Shelf&Rod(Allowance) 1 Isum $2,500.00 $2,500.00 Job Cost-Millwork $41,530.00 #07000 Insulation and Dampproofing Sound Attenuation Batts Insulation at GWB Wall 3800 sqft $1.00 $3,800.00 " High Density Spray Foam Insulation @ Interior Side of Existing Ext 3500 sqft $5.00 $17,500.00 Job Cost-Insulation & Dampproofing $21,300.00 #07300 Firestopping,Sealants and Caulking Firestopping 1 Isum $1,000.00 $1,000.00 " Sealants&Caulking 1 Isum $1,000.00 $1,000.00 Job Cost-Firestop,Sealants&Caulk $2,000.00 611 lin I Established 1919 Owner: Town of Mamaroneck Description: Schematic Budget Estimate Job Name: Weaver Street Fire House Renovations Date: July 20, 2018 Job#: 1806 Page: 3 of 5 CSI # Description of Work Quantity Unit Unit Price Total #08000 H.M.Frames and Doors H.M.Frame(Single) 9 each $195.00 $1,755.00 H.M.Frame(Double) 2 each $225.00 $450.00 " H.M.Door 2 each $300.00 $600.00 Job Cost-H.M Frames and Doors $2,805.00 #08100 Wood Doors Wood Door 11 each $500.00 $5,500.00 Job Cost-H.M Frames and Doors $5,500.00 #08200 Finish Hardware " Finish Hardware 13 sets $500.00 $6,500.00 Job Cost-Finish Hardware $6,500.00 #08500 Aluminum Storefront-Interior " Aluminum Storefront 128 sqft $85.00 $10,880.00 Job Cost-Aluminum Storefront-Interior $10,880.00 #08800 Glazing " Glazing-Vision Panel @ Door(Allowance) 13 sqft $35.00 $455.00 Job Cost-Glazing $455.00 #09000 Drywall " Drywall for Interior Stud Framing @ Existing Wall 3770 sqft $3.00 $11,310.00 Drywall for Metal Stud 3-5/8"Framing Walls 3800 sqft $6.00 $22,800.00 " Drywall-Soffit&Fascia(Alowance) 500 sqft $6.00 $3,000.00 Job Cost-Drywall $37,110.00 #09200 Acoustical Ceiling System " Acoustical Ceiling-2 x 2 Tile 3692 sqft $7.00 $25,844.00 " Acoustical Ceiling-2 x 2 Tile Scrubbable®Kitchen 560 sqft $8.00 $4,480.00 Job Cost-Acoustical Ceiling System $30,324.00 #09300 Resilient Flooring " Floor Prep-Existing Surfaces 100% 2700 sqft $5.00 $13,500.00 RFT Flooring @ Public Areas 2700 sqft $3.25 $8,775.00 " Rubber Base 340 Inft $2.75 $935.00 Job Cost-Resilient Flooring $23,210.00 ell 4tGi Established 1919 Owner: Town of Mamaroneck Description: Schematic Budget Estimate Job Name: Weaver Street Fire House Renovations Date: July 20, 2018 Job#: 1806 Page: 4 of 5 CSI# Description of Work Quantity Unit Unit Price Total #09500 Ceramic Tile Floor Prep-Existing Surfaces 100°0 1060 sqft $5.00 $5,300.00 " Ceramic Tile Flooring-Toilet Rooms 400 sqft $16.00 $6,400.00 " Ceramic Tile Base-Toilet Rooms 240 Inft $16.00 $3,840.00 " Quarry Tile Flooring-Kitchen&Bar 660 sqft $24.00 $15,840.00 II Quarry Tile Base-Kitchen&Bar 180 Inft $24.00 $4,320.00 Job Cost-Ceramic Tile $35,700.00 #09600 FRP Wall Finish FRP Paneling @ Kitchen Wall Finish 1280 sqft $7.00 $8,960.00 Job Cost-FRP Wall Finish $8,960.00 #09700 Painting Finishes " Paint-GWB Wall 9560 sqft $1.25 $11,950.00 " Paint-Existing GWB Wall 5000 sqft $1.10 $5,500.00 " Paint-GWB Soffit&Fascia(Alowance) 200 sqft $1.25 $250.00 " Paint-Hollow Metal Frames(New&Existing)&New Doors 25 each $65.00 $1,625.00 " Paint-Sand,Stain,Paint&Seal Wood Trim&Panel 2010 sqft $2.50 $5,025.00 Paint-Existing Miscellaneous 1500 sqft $1.10 $1,650.00 Paint-Existing Concrete Slab(Epoxy Paint) 1264 sqft $2.00 $2,528.00 Job Cost-Painting Finishes $28,528.00 #10100 Access Panel and Louver " Access Panels(Allow 12"x12") 2 each $125.00 $250.00 " Access Panels(Allow 24"x24") 2 each $225.00 $450.00 " Aluminum Louvers(Allowance) 6 sqft $50.00 $300.00 Job Cost-Access Panel and Louver $1,000.00 #10140 Signage " Interior Signage(Allowance) 1 !sum $500.00 $500.00 Job Cost-Signage $500.00 #10210 Toilet Accessories " Toilet Accessories(Allowance) 28 each $100.00 $2,800.00 Job Cost-Toilet Accessories $2,800.00 #10440 Fire Extinguishers Fire Extinguishers(Allowance) 4 each $300.00 $1,200.00 Job Cost-Fire Extinguishers $1,200.00 4IGi Established 1919 Owner: Town of Mamaroneck Description: Schematic Budget Estimate Job Name: Weaver Street Fire House Renovations Date: July 20, 2018 Job #: 1806 Page: 5 of 5 CSI # Description of Work Quantity Unit Unit Price Total #13000 Existing Furniture Reinsatll Existing Bar Station 26 Inft $350.00 $9,100.00 Job Cost-Existing Furniture $9,100.00 #13100 Ower Furnished Equipment Install Ower Furnished Kitchen Equipment 15 each $1,000.00 $15,000.00 • Walk-In Refrigerator Install by Ower's Vendor 1 each $0.00 $0.00 Job Cost-Ower Furnished Equipment $15,000.00 #11000 Residential Laundry Appliances Washing Machine(Reuse Existing Unit) 1 each $0.00 $0.00 • Dryer(Reuse Existing Unit) 1 each $0.00 $0.00 ▪ Two Compartment Sink(Tub Sink) 1 each $500.00 $500.00 Job Cost-Residential Laundry Appliances $500.00 #15000 Plumbing Plumbing 4200 sqft $19.00 $79,800.00 Job Cost-Plumbing $79,800.00 #15500 Fire Protection System Fire Sprinkler System 4200 sqft $6.00 $25,200.00 Job Cost-Fire Protection System $25,200.00 #15600 IIVAC HVAC 4200 sqft $30.00 $126,000.00 Job Cost-HVAC $126,000.00 #16000 Electrical Electrical 4200 sqft $32.00 $134,400.00 Job Cost-Electrical $134,400.00 Total Job Cost $794,027.00 #01000 General Contractor's Insurance @ 3% $23,820.81 Sub Total $817,847.81 #01000 General Contractor's Bond @ 2% $16,356.96 Sub Total $834,204.77 #01000 General Contractor's Fee @ 10% $83,420.48 Total $917,625.24 WORKS - eck , 4i ',LI F 2i O 9 9 ° ° Town of Mamaroneck W F m Town Center `` 7 740 West Boston Post Road, Mamaroneck, NY 10543-3353 . FOU NDED1fid1 . OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 townadministrator@townofmamaroneck.org www.townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Auditing of Energy Performance Contract Date: August 17, 2018 The Town has been working with a consultant, Celtic Energy, to assist with the auditing and review of the performance of the Town's Energy Performance Contract with Honeywell Inc. The contract value at the time was $7.3million and included energy savings improvements and upgrades to the Town Center, Hommocks Ice Rink, Fire Headquarters and Town Street Lights. Under the 20 year contract energy savings accrue to the Town through the various energy conservation measures installed. The project proved successful however Celtic Energy has identified however a shortfall in the savings to be expected from the new street lighting system. In the first two years of the contract we have accomplished 75% of savings originally expected. The savings has amounted to just over $160,000 per year. Since the spring Celtic has been working with Honeywell to resolve the shortfall and to upgrade certain equipment in accordance with the warranty provisions of the contract. We have made good progress with Honeywell but there is additional work to be completed. I have asked Celtic to prepare a memorandum that summarizes the work completed to date which is attached. Also attached is a proposal for what I believe is the final phase of the work necessary to insure that the Town experiences the total savings anticipated in the original contract. The cost of the work in this proposal will be a lump sum fee of$16,300 including all travel and other expenses. Requested Action: That the Town Board accept the June 28, 2018 proposal from Celtic Energy to complete the contract resolution services with Honeywell Inc. and that the Town Administrator be authorized to execute an agreement with Celtic Ener y Stephen V. Altieri Town Administrator to Printed on Recycled Paper Altieri, Stephen From: David-John Plis <dplis@celticenergy.com> Sent: Monday,July 23, 2018 10:44 AM To: Altieri, Stephen;Walt Donzila Cc: Steve Wells Subject: RE: Mamaroneck Continue Consultancy on Honeywell Project Good morning Steve, Below is a summary of our work to date with the Town, I hope it is sufficient for the Board. Please let me know if you need any more detail. The Town contracted Honeywell to implement an ESPC with the Town. The total cost of the project was$7,306,000 over a 20-year term for the following ECMs: (a) (b) (c) (d) BCRl1 Related 4t&V Facility Utility Type J Account 0(a) tier only 6CMs rmcistai with miner Gan!in wham(b)► Offering Subsection Mamaroneck Electric—NYPA ECM 1— Lighting Retrofit and Vending Misers 1.4.1 Town Cann A1C N 59 0914 1443 0000 3 ECM 6— Io all Window Film Meter N 74643391 ECM 9—Replace Condensing Units AFC It 59 0914 1443 0103 1 Meter 0 7664240 Mamaroneck Fuel Oil: Total Fuel.Elmsford ECM 1•lighting Retrofit and Vending Misers 1.4_2 Town Censer Ref N:A.1620.4005 ECM 3—Boiler Plant Upgrades Natural(las—Con Ed ECM 5—Buldiagg Management System Upgrades Account 0 59 0914 3543 6401 6 ECM 6—Buldigg Enelope Inprovernenls Meter 13544663 ECM 7—Pipe hmrlatiat ECM 6—In nI1 Window Fihn llonmtocks Ice Electric.NYPA ECM 1—Lighting Retrofit and Vending Misers 1.42 Rink Account N:59 0914 1447 8200$ ECM 4—Ice Rink Upgrades Meter th 7441666 ECM 5—Binding Managanent System Upgrades Account N 59 0914 1447 6200 5 Meter 0 7247659 Accotnt/59 0914 1447 6300 6 Meter 17700793 liorauocks Ice Natural Gni: ECM 4—Ice Rink Upgrades Replaoement 1.4.2 Rink Account I:59 0914 3547 8300 1 ECM 5—Badding,Management System Upgrades Meter 0 3521146 ECM 6—Badiag Envelope improvements ECM 7—Pipe Insulation ECM 6—Mandl Window Fihn Weaver Street Electric—NYPA ECM 1—Lighting Retrofit and Vending Miicis 1.4.1 Fire Account 1 59 0920 2035 0600 6 ECM 6—Mandl Window Fihn Headquarters Meter/•7626526 Weaver Street Nitwit!Gas—National Grid ECM 1—Lighting Retrofit and\'ending Misers 1.4.2 Fire Account N 59 0920 4134 8400 2 ECM 5—Building Management System Upgrades I lendquarters Meter N-3692272 ECM 6—Building Envelope Improvements ECM 6—Install Window Film Chatsworth A/C 1 590914 1445 0001 2 ECM 1—Lighting Retrofit 1.4.1 Avenue Parking Lot Street Lighting Account N 45 1545 0000 0000 0 ECM 2—Street Lighting 1.4.1 Celtic Energy Inc. (CEI) was hired by the Town to provide a technical analysis of Honeywell's annual Measurement and Verification (M&V) report. During initial discussions, the Town expressed to CEI that several of the ECMs were under performing and that there has been several complaints about the new street lighting among the residents. CEI reviewed the M&V report and attended a walkthrough of each facility to observe the installed ECMs and assess performance. The walk through identified dozens of failed street lighting fixtures in the highway garage, but overall the ECMs appeared to be installed per the scope of work in the contract. After the walkthrough, CEI performed a detailed review of the M&V report by two PEs. To track and resolve all questions, CEI developed comment-response log for Honeywell. The main comments were related to the Street Lighting ECM, as the final savings identified in the 'as-built' street lighting document did not match the savings in the Contract 1 • Document. After discussions with the Town, and multiple efforts to resolve the issue with Honeywell, CEI exhausted the M&V review budget for this task and reported on the missed savings (excerpt below): CEI reviewed the contract the Town entered into with Honeywell "NY Town of Mamaroneck—Contract Document with supporting Exhibits." The contract shows a street lighting savings of 333,946 kWh for the lighting retrofit plus 116,483 kWh for the Sentinel street lighting controls (450,429 kWh total). The lighting as-built(including Sentinel control savings) shows a total savings of 275,710 kWh. Based on the difference between these two documents, CEI finds a shortfall of approximately 175,000 kWh which equates to$41,125 annually When the street lighting savings discrepancy was brought to the attention of Honeywell, Honeywell responded with: "The Town did not implement the proposed street lighting retrofit nor the Sentinel controls strategy as per contract. The Town commissioned the street lighting project independently and used their own criteria for%dimming. Therefore, the projected savings of 450,429 kWh, see table below, will only materialize if all proposed parameters were utilized per contractual requirements." As a result of CEI's M&V review report, the Town did not approve Honeywell's M&V report because of the Street Lighting shortfall and performance issues. To resolve the issue, CEI was again retained by the Town to provide an in- depth review of the Performance Contract Document focusing on the street lighting ECM. As part of this new contract, CEI spent a day with two Engineers reviewing the installation, failed fixtures in the shop, and utilized the Town bucket truck to observe what was actually installed that could be contributing to missed savings. CEI concluded that the fixture installed had a significantly higher power demand than the fixtures agreed to in the contract, and that the savings shortfall of$41,125 (year-1) was accurate. The Contract escalates the cost of energy by 3% per year, and compounding the annual missed savings at this rate over 20 years results in $1.1M in shortfall if no further action was taken by the Town. To close out the Street Lighting Shortfall contract, CEI hosted a meeting between the Town and Honeywell to resolve the issues identified in CEI's report. In this meeting it was found that the lead time on the original contracted lighting fixtures was too long, so an alternate fixture was selected. It was Honeywell's intent to commission the new lights and dim to the same power from the Contract utilizing the built-in controls, however this was not performed. As a result of this meeting, Honeywell agreed to recommission the street lighting to the original design parameters, reimburse the Town all failed fixtures under warranty, resolve a few other punch list items, and reimburse the Town for missed savings. CEI recommends that a 3rd party owner rep is retained to ensure that Honeywell follows through with the changes and that savings and safety are met. CEI submitted a proposal for these services. Thanks, Celtic Energy David Plis, P.E., CEM Sr. Energy Engineer Celtic Energy, Inc. 437 Naubuc Avenue—Suite 106, Glastonbury, CT 06033 (860) 882-1515 x308 (860) 977-9669 Cell (860) 882-1593 Fax DPlis@celticenerEy.com 2 44 Celtic Energy June 28, 2018 Stephen V. Altieri Town Administrator Town of Mamaroneck 740 West Boston Post Road Mamaroneck, New York 10543 RE: Proposal to provide Performance Contract Resolution Services Dear Stephen, As a result of our review of the Honeywell ESPC contract and the savings shortfalls experienced by the Town, CEI has found that Honeywell needs to indemnify the Town for a portion of past electric utility charges and repair/replace street lights as necessary to stay in compliance with contract terms. We feel it is in the best financial interests of the Town to have CEI represent you in negotiations with Honeywell, as we have experience in obtaining restitution for our clients when project savings fall short of expected results. Please accept this proposal to help recover funds from Honeywell and negotiate a long-term solution to the defective street lights. The Scope of Services we propose is as follows: Scope of Services 1. O&M Issues - Assist the Town with quantifying and resolving O&M related expenses, e.g. failed fixtures, controllers, and other equipment. 2. Material Specifications—CEI will renew the following and document our findings into a tabula summary for use by the Town in its negotiations with Honeywell to obtain resolution and restitution. a. Review and compare original product specifications versus installed fixtures, and enter into tabular summary b. Review original specification sheets and compare to current spec sheets, and enter into tabular summary c. Review photometrics from Honeywell for sample areas, and enter into tabular summary 3. Assist with Commissioning a. Review Honeywell's Commissioning Plan and Functional Performance Test Procedure (FTP) and provide recommendations to the Town if deemed necessary ra r✓ tEE , Celtic Energy Inc. • 437 Naubuc Ave, Ste 106 • Glastonbury,CT 06033 •860.882.1515 • www.celticenergy.com \ / ENERGY STAR PARTNER *IMO' Performance Contract Resolution Services Proposal May 24, 2018 b. Assist with Commissioning of a test area or neighborhood (2 site visits pre- and post-Cx) c. Assist with Commissioning of the full system (remote) d. Review Honeywell's Functional Performance Test results and provide our findings to the Town e. Provide summary of the test commissioning results and on-site observations along with recommendations of observed or noted deficiencies 4. Billing with ConEd and NYPA a. Work with NYPA/ConEd and Honeywell to determine power consumption of the fully commissioned system, and document into a tablular summary b. Quantify the differences between the Contract Document and Commissioned System 5. Resolution - Assist the Town with developing a resolution process that Honeywell must follow. Honeywell may need to come up with additional ECMs to address potential future shortfalls if the Cx'd system does not meet the savings guarantee. 6. Address Obsolescence - Review, comment, and make recommendations on Honeywell's proposed replacement plan 7. Measurement and Verification - Review Honeywell's new proposed annual M&V Plan and provide comments and recommendations 8. Conduct a closeout conference call with both the Town and Honeywell to address any remaining issues. Fees and Logistics CEI proposes to perform the tasks listed in the Scope for a fixed fee of$16,300 including travel. If it looks as if some extra work may be needed to complete these scope items, however, we will ask for additional funds and seek a revised Purchase Order for those funds prior to continuing. We believe that these fees are a fair and equitable amount for the technical expertise and qualified services CEI will provide the Town as it seeks to resolve this important issue. CEI consulting fees shall be billed monthly, based upon per cent completion of each task, and will be due within 30 days. If you have any questions or comments, please call me at your earliest convenience. If this proposal meets your requirements as described herein, please provide a Town Purchase Order for the services as stated above in order to begin our efforts. We will promptly begin our review upon receipt of the PO. Thank you again for considering CEI for this task, and we will work very hard to exceed your expectations. Celtic Energy, Inc. 2 Performance Contract Resolution Services Proposal May 24, 2018 Best ''Regards, 14 atft Walt Donzila CEM, CPC Director of Business Development CC: Steve Wells Chris Halpin Dawn Rausch Celtic Energy, Inc. 3 WORKSESSION ITEM 11 TOWN BOARD MEETING WORK SESSION AGENDA August 22, 2018 #11 Washington Square Apartments - Parking Permit Usage Update No Attachment WORKSESSION ITEM 12 TOWN BOARD MEETING WORK SESSION AGENDA August 22, 2018 #12 Update- Old Jefferson Street No Attachment WORKSESSION ITEM 13 TOWN BOARD MEETING WORK SESSION AGENDA August 22, 2018 #13 Discussion - Shared Police Dispatch No Attachment WORKSESSION ITEM # 14 TOWN BOARD MEETING WORK SESSION AGENDA August 22, 2018 #14 Update- BLD Diner Site No Attachment WORKSESSION ITEM # 15 NO ATTACHMENT PUBLIC HEARING LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, and pursuant to a resolution of the Mamaroneck Town Board adopted on July 11, 2018 a Public Hearing will be held on Wednesday, August 22, 2018 at 8:00 PM or as soon thereafter as is possible at the Town Center, 740 W. Boston Post Road, Mamaroneck, New York to consider: "Restriction on Parking on the Portion of the West Side of North Chatsworth Avenue from Lafayette Road to the Driveway Entrance to 35 North Chatsworth Avenue" Law. Purpose The parking of automobiles on the west side of North Chatsworth Avenue from the corner formed by the intersection of the west side of North Chatsworth and the south side of Lafayette Road to the driveway entrance to 35 North Chatsworth Avenue creates visual obstructions for automobiles. Preventing parking along this length of the west side of North Chatsworth Avenue will improve safety for automobiles and pedestrians. The full text of this document can be viewed on the website or copies can be obtained at the Town Clerk's office during regular hours, Mon-Fri, 8:30 AM to 4:30 PM, In June, July and August until 4:00 PM at 740 W. Boston Post Road Mamaroneck, NY PLEASE TAKE FURTHER NOTICE that at the Public Hearing all persons interested will be given an opportunity to be heard and that all persons are invited to submit written comments at or prior thereto. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: July 19, 2018 Local Law No. -2018 This local law shall be known as the "Restriction on Parking on the Portion of the West Side of North Chatsworth Avenue from Lafayette Road to the Driveway Entrance to 35 North Chatsworth Avenue" Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1 —Purpose: The parking of automobiles on the west side of North Chatsworth Avenue from the corner formed by the intersection of the west side of North Chatsworth Avenue and the south side of Lafayette Road to the driveway entrance to 35 North Chatsworth Avenue creates visual obstructions for automobiles. Preventing parking along this length of the west side of North Chatsworth Avenue will improve safety for automobiles and pedestrians. Section 2—Restriction on Parking on a Portion of the West Side of North Chatsworth Avenue from its Intersection with Lafayette Road to the Driveway Entrance to 35 North Chatsworth Avenue No motor vehicle shall be parked on the west side of North Chatsworth Avenue from the corner formed by the intersection of the west side of North Chatsworth Avenue and the south side of Lafayette Road to the driveway entrance to 35 North Chatsworth Avenue. Section 3—Sign(s) to be Erected and Painting to be Done: An appropriate sign or signs shall be erected on and/or above, and/or striping shall be painted on the surface of North Chatsworth Avenue indicating where and when parking is prohibited by this law. Section 4—Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 5—Effective Date: This Local Law shall become effective upon filing with the Secretary of State. July 6,2018 Version used to set the PH for 8-22-2018 ^„,. „.:.ft r,..„ r\ r ,,,b0 Town of Mamaroneck 1 From: Tony Siligato-Town Comptroller ,1� I Re: Fire Claims Date: August 22,2018 The following Town of Mamaroneck Fire Department claims have been certified by Chief Paul Tortorella and submitted to the Comptrollers Office for payment: VENDOR DESCRIPTION AAA Emergency Supply Co. Escape Training $ 350.00 ASAP Inc. Shipping fee $ 29.06 Amazon.Com Broom,Rubbermaid,CLR,Spray Nine,Angel Soft Paper,Dry Erase markers,Uniform Supp. $ 185.83 Atlantic Westchester,Inc. HVAC Service&Maintenance Agreement 7/1-12/31/18 $ 1,600.00 Bound Tree Medical,LLC Medical Supplies $ 245.50 Cablevision Cable Services for 7/23-8/22/18 $ 210.55 Chatsworth Cleaners Uniform cleaning 6/1-6/30/18 $ 44 97 CIT Finance LLC Xerox copier contract 7/22/18 $ 296.68 Con Edison Fire HQ Gas SVC 6/28/18-7/30/18 $ 80.56 Fire-End&Croker Corp Battery Pack,Survivor Led light $ 115.20 Galls,LLC Trousers,flashlight,gloves,parka $ 1,076.08 Home Depot Supplies $ 64.63 KVI Uniforms&Equipment,Inc Shirts,sweatpants,shorts for Shaun Hughes,Uniforms for Career Staff(pants,shirts,shorts) $ 1,825.50 NYS-Academy of Fire Science Fire Fighter 1&II&HMFRO National Certification Examination $ 300.00 New England Uniforms Hat&shirts for Career Staff-Sonny $ 176.00 Owen,Corey Bedding $ 50.79 Peter Jackson&Son Replace flushometer kit on 2nd floor bathroom $ 162.00 R.G.Brewer Inc. Tire Care Foam $ 24 27 Ready Refresh Water Cooler rental for 6/19-7/18/18 $ 122.96 Sound Shore Pest Control Exterminating Services on 6/25/18 $ 65.00 T&J Rescue Enterprises LLC 2 TL-9 Stabilizer D-Model $ 1,540.00 Town of Mam'k Fire Dept. Food for July 2018 Department Drill 7/18/18 $ 169.91 Town of Mam'k PFFA Life Insurance for Career Staff of 12 for the month of May 2018,two pay periods $ 188.64 Town of Mam'k PFFA Life Insurance for Career Staff of 12 for the month of June 2018,two pay periods $ 188.64 UniFirst Corp. Cleaning supplies,6/22,6/29,7/6,7/13,7/20/18 $ 408.66 United Communications Corp. Minitor 5 repairs $ 312.81 Verizon Fire HQ SVC 7/10/18-8/9/18 $ 225.65 Villa Maria Pizza Food for Drill 7/26/18 $ 125.65 Villa Maria Pizza Food for Explorer Drill 7/5/18 $ 105.23 WJWW 205 Weaver St.charges 5/25/18-6/25/18 $ 79.27 WJWW 205 Weaver St.charges 6/25/18-7/25/18 $ 141.62 WJWW Water charges 6/30-9/30/18 $ 100.00 $ - $ - $ $ $ Total: $ 10,633.35 FIRE COMMISSION ITEM 2 O • 9 O / . ;v' O Town of Mamaroneck s, m Town Center ~ y€ 7 740 West Boston Post Road, Mamaroneck, NY 10543-3353 • F C OFC 'E F OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 townadministrator@townofmamaroneck.org Memorandum www.townofmamaroneck.org To: Board of Fire Commissioners Re: Authorization- Equipment Lease Agreement Ladder Truck Date: August 16, 2018 As a matter of background the Town Fire District previously cancelled an order for a new ladder truck from KME Inc. based upon a series of defects in the vehicle. Also you will recall that as a result of the fire damage to our former ladder truck, the Town has been without this type of vehicle. The Villages of Larchmont and Mamaroneck have provided assistance when a ladder truck is required at a fire call until the Town could make arrangements for a loaner vehicle and ultimately a replacement vehicle. Authorization to initiate the purchase of a new ladder truck is before the Board of Fire Commissioners for consideration and approval. The manufacturer of the recommended vehicle FWD Seagrave is prepared to offer to lease to the Fire District a loaner ladder truck while the new vehicle is being manufactured. Attached is a proposed lease between the Town of Mamaroneck Fire District and FWD Seagrave to lease a 1999 Seagrave Aerial Ladder truck. In addition the lease would include certain ground ladders for the vehicle. The lease is a relatively standard equipment lease. The monthly cost of the lease is $7,500. At this point we are estimating that the District will need to lease the vehicle for twelve (12) months at a total cost of$90,000. In addition, at the inception of the lease, the District must pay a refundable deposit equal to two (2) months of the lease ($15,000) for any damage to the vehicle. The funding for the lease will be drawn from the insurance proceeds from the old ladder truck that sustained fire damage. Insurance proceeds for the old vehicle totaled $439,000. The balance of the insurance proceeds will be applied to the purchase of the new vehicle. Requested Action: that the Board of Fire Commissioners approve the lease agreement subject to approval as to form by the Town Attorney and that the Town Administrator be authorized to execute the lease agreement. ' Stephen V. Altieri Town Administrator tot Printed on Recycled Paper SFWD SEAGRAVE EQUIPMENT LEASE AGREEMENT THIS EQUIPMENT LEASE AGREEMENT(this"Lease"),dated as of this day of , 2018, is made by and between Seagrave Fire Apparatus, LLC, a Delaware limited liability company with an address of 105 E. 126 Street, Clintonville, Wisconsin 54929-1518 (together with any of its successors or assigns, "Lessor"), and TOWN OF MAMARONECK, a MUNICIPALITY, with an address of 740 WEST BOSTON POST RD.MAMARONECK NEW YORK 10543 ("Lessee"). Section 1. Description of Equipment. The Lessor hereby leases to the Lessee,and the Lessee hereby leases and hires from the Lessor, subject to the terms and conditions hereinafter set forth, the following property, as set forth in the itemized list in this Section 1,hereinafter collectively referred to as the"Equipment": DESCRIPTION OF THE EQUIPMENT: Year,Type and Model: 1999, Seagrave Rearmount Aerial,JP06DA YIN: 1 F9F038J0XCST2995 Note: Ground Ladders supplied with unit 1 -P0578300 LADDER,24-2 D/S 900-A W/SHOES 1 -427605 LADDER,COMB ALCO CJL-I4-NYC 1 -429805 LADDER,EXT 35-2 ALCO ALP-020 1 -429806 LADDER,ROOF 16'ALCO ALP-015 1 -429810 LADDER,ROOF 12'ALCO ALP-015 1 -429944 LADDER,ROOF 20'ALCO ALP-015 1 -429946 LADDER,FOLDING 10'ALCO ALP-080 To the extent the Equipment is operated by Lessee with other equipment not included in the above described Equipment or not otherwise leased from Lessor to Lessee for such purpose, then Lessee shall defend, indemnify and hold Lessor harmless from any claim, loss, damage, or injury caused to the Equipment by such other equipment, and/or all bodily injury or property damage caused by or resulting from such other equipment. Section 2. Lease Term. The lease term will commence on (Month) (Day) , (Year)2018 ("Begin Date") and will end on on (Month) (Day) (Year) 2019 ("End Date") ("Lease Term") unless extended by mutual written agreement or earlier terminated in accordance with the terms of this Lease. It is hereby agreed that except as otherwise provided herein,the Lease Term may be terminated by thirty(30)days' written notification from either party to this Lease, and such date so designated upon such notice shall be the End Date;provided that in no event shall the End Date occur prior to the return of the Equipment in accordance with the terms hereof. Notwithstanding anything contained herein to the contrary, if at the conclusion of the Lease Term, for any reason whatsoever, the Equipment is not in fully functional condition, the Lessee shall continue to be obligated to pay Rent on the Equipment until the Equipment is repaired and is operational or for the remainder of any such thirty(30) day notice period (even if such period would extend beyond the Lease Term),respectively. Any holding over after the expiration of the Lease Term shall be on a month-to-month basis and subject to all of the terms of this Lease,including the right of either party to terminate,upon thirty (30)day's prior written notice,at any time during the period of holding over. Section 3. Lease Payments. Lessee agrees to pay to Lessor, as rent for the Equipment, the amount of$7,500.00 ("Rent") each month, in advance, commencing on the Begin Date of the Lease and continuing thereafter on each one-month anniversary of the Begin Date occurring thereafter during the Lease Term (e.g., if the Begin Date is on the 15th of the month, each payment shall be due on the 15th of each succeeding calendar month during the Lease Term; it being agreed that if the Begin Date is on a date which does not exist in all months during the Lease Term(i.e., the 29th, 30th or 31" day), such payment shall be due on the last day of any such month not including any such date). AD-008 Page 1 of 9 Rev.6_3DEC201 S SFWD SEAGRAVE Payments shall be remitted as follows: OVERNIGHT REMITTANCE ADDRESS: PNC Bank c/o Seagrave Fire Apparatus,LLC Lockbox Number 777285 350 East Devon Ave. Itasca, IL 60143 Telephone#877-824-5001 #3 REMITTANCE ADDRESS: Seagrave Fire Apparatus,LLC 7285 Solutions Center Chicago, IL 60677-7002 WIRE TRANSFER INSTRUCTIONS: ABA#0312-07607 PNC Bank,N.A. East Brunswick,N.J. A/C#8026582383 Seagrave Fire Apparatus, LLC(WI) Section 4. Security Deposit. Prior to taking possession of the Equipment (and independent of any obligation above to pay Rent),Lessee shall deposit with Lessor, a security deposit equal to two(2) months of Rent as security for the performance by Lessee of the terms under this Lease (including for indemnifications or costs due hereunder) and/or for any damages caused by Lessee or Lessee's agents to the Equipment during the Lease Term. Lessor may use part or all of the security deposit to repair any damage to Equipment caused by Lessee or Lessee's agents or to otherwise satisfy Lessee's obligations hereunder, provided that nothing herein shall be deemed to limit Lessee's obligations hereunder to the amount of the security deposit, and Lessee hereby acknowledges and agrees that it shall remain liable for any balance. Lessee shall not, and shall not be entitled to, apply or deduct any portion of any security deposit from the last or any month's Rent. If Lessee breaches any terms or conditions of this Lease,Lessee shall forfeit any deposit, as and to the extent permitted by law. Section 5. Delivery and Acceptance. Lessee acknowledges that it has inspected the Equipment,or had an adequate opportunity to inspect and chose not to do so,and accepts the Equipment"AS IS"and in its existing condition. Except as may be set forth in this Lease, no representation, statement, or warranty, express or implied,has been made by or or on behalf of Lessor as to such condition,or as to the use that may be made of the Equipment. Acceptance of delivery of the Equipment is deemed an acknowledgement by Lessee that the Equipment complies with Lessee's specifications. Unless Lessee gives written notice within 24 hours after its receipt of the Equipment,the Equipment will be deemed to be in proper repair, mechanical, condition and running order and shall be deemed to have been accepted by Lessee. Lessee agrees to pay for: any structural alterations,special equipment,or material alteration in painting, lettering or art work required by Lessee, and the cost, including installation, of any additional equipment required by any federal, state, or AD-008 Page 2 of 9 Rev.6_3DEC2015 FWD SEAGRAVE local law, ordinance, or regulation governing Lessee's use of the Equipment. Notwithstanding the foregoing, Lessee may not make any such alterations of or additions to the Equipment without Lessor's prior written consent; it being acknowledged and agreed that such consent may be granted or withheld in Lessor's sole and absolute discretion,including based on its receipt of security or assurance of payment for the removal of,or transfer of ownership to Lessor of,any such alteration or addition upon the expiration of the Lease Term. Lessee shall be responsible for all expenses and costs: (i) at the beginning of the Lease Term for transporting the Equipment to Lessee's premises and (ii)at the end of the Lease Term, of transporting the Equipment back to Lessor's premises. Lessee shall be deemed to have taken possession of the Equipment, and shall have all responsibility for the loss or damage thereof or thereto from the time the Equipment leaves Lessor's premises until the time it is redelivered to Lessor's premises following the termination of the Lease Term. Section 6. "As Is" Lease. Disclaimer of Warranties and Waiver of Damages. NEITHER LESSOR NOR ANY OF ITS OWNERS, OFFICERS, DIRECTORS. EMPLOYEES, AGENTS OR AFFILIATES MAKE ANY WARRANTY OF ANY KIND,EITHER EXPRESS OR IMPLIED, FOR OR WITH RESPECT TO ANY EQUIPMENT LEASED HEREUNDER OR PARTS INCORPORATED OR TO BE INCORPORATED THEREIN,INCLUDING,WITHOUT LIMITATION,ANY WARRANTY OF MERCHANTABILITY OR OF FITNESS FOR A PARTICULAR PURPOSE OR USE INTENDED OR OF ANY OTHER KIND OR CHARACTER AND LESSEE HEREBY AGREES TO TAKE THE SAME "AS IS"AND"WITH ALL FAULTS." NEITHER LESSOR NOR ANY OF ITS OWNERS,OFFICERS, DIRECTORS, EMPLOYEES, AGENTS OR AFFILIATES SHALL BE RESPONSIBLE FOR ANY LOSS, COST, EXPENSE, DAMAGE, JUDGMENT OR CLAIM CAUSED BY OR ATTRIBUTABLE TO ANY DEFECT OR DEFICIENCY IN ANY EQUIPMENT LEASED HEREUNDER OR PARTS INCORPORATED OR TO BE INCORPORATED THEREIN WHETHER ARISING OUT OF THE MANUFACTURE,DESIGN,CONDITION OF THE EQUIPMENT OR OTHER CAUSE. UNDER NO CIRCUMSTANCE SHALL LESSOR OR ANY OF ITS OWNERS, OFFICERS, DIRECTORS,EMPLOYEES,AGENTS OR AFFILIATES BE LIABLE FOR ANY CONSEQUENTIAL, SPECIAL, PUNITIVE, INDIRECT OR OTHER DAMAGE FOR ANY REASON WHATSOEVER, INCLUDING, WITHOUT LIMITAION, ANY LOST PROFITS, DOWN TIME, LABOR COSTS OR OTHER ECONOMIC LOSSES.LESSEE ACKNOWLEDGES AND AGREES THAT IT HAS HAD THE OPPORTUNITY TO REVIEW THIS PROVISION WITH COUNSEL AND IS AGREEING HERETO AS ITS OWN FREE ACT AND WILL. LESSEE FURTHER ACKNOWLEDGES THAT THE WAIVERS, AGREEMENTS AND ACKNOWLEDGEMENTS CONTAINED HEREIN ARE A MATERIAL INDUCEMENT TO LESSOR'S ENTERING INTO THIS LEASE. Section 7. Title. (a)This Lease creates a lease or bailment,only,of the Equipment and is not and shall not be deemed to be a sale or conditional sale thereof or the creation of a security interest therein. Lessor shall remain the sole owner of the Equipment and nothing contained herein or the payment of Rent hereunder shall enable the Lessee to acquire any right, title, or other interest in or to the Equipment(all of which, Lessee hereby disclaims), other than that of a lessee thereof. Lessor shall at all times retain title to the Equipment. All documents of title and evidences of delivery shall be delivered to and be the property of the Lessor. The Lessee covenants that it will not assign, pledge, create a security interest in, or otherwise encumber the Equipment in any manner whatsoever,nor permit any liens to become affected thereon. Lessee shall,at its expense, protect and defend Lessor's title against all persons claiming any right, title or interest in, to or under the Equipment against or through Lessee, and shall at all times keep the Equipment free from any legal process, lien,security interest,claim or encumbrance whatsoever,including,but not limited to,liens, attachments, levies and executions. Lessee shall give Lessor immediate written notice of the assertion of any of the foregoing by any other person,association or entity and shall defend and indemnify Lessor from and against any loss,cost or expense(including,without limitation,actual attorneys' fees) caused thereby. Lessee shall execute and deliver to Lessor,upon Lessor's request,such further instruments and assurances as Lessor deems necessary or advisable for the confirmation or perfection of Lessor's rights hereunder. AD-008 Page 3 of 9 Rev.6_3DEC2015 eh FWD SEAGRAVE Without limiting the foregoing, Lessee hereby authorizes Lessor to file precautionary UCC financing statements or other notices of property rights naming the Lessee as"debtor"and/or"lessee"and Lessor as "secured party" and/or "lessor" and covering the Equipment and all products, proceeds, accessions or substitutions thereof or therefor, in each case,without Lessee's signature. (b) The Equipment will be operated under Lessee's exclusive dominion and control at all times during the Lease Term. Neither Lessee nor any employee of Lessee shall be deemed the agent, servant or employee of Lessor or of Lessor's owners,officers,directors,employees,agents or affiliates in any manner or for any purpose whatsoever. Rather, it is the intent of the parties that Lessee be and remain an independent contractor, responsible for its own actions and those of his employees, agents and representatives. Section 8. Taxes, Other Charges and Late Fees on All Payments. (a) The Lessee shall pay all taxes, personal property taxes, sales taxes, excise taxes, stamp, documentary, ad valorem or other direct or indirect taxes, and all fees, registrations, charges or levies imposed on the ownership,possession, use,or operation of the Equipment or levied against or based upon the amount of Rent to be paid hereunder or assessed in connection with the execution,performance,filing, or recording of this Lease or the use of the Equipment(in each case,together with any late fee,penalties or interest). The term "direct taxes" as used herein shall include all taxes (except Lessor's income taxes), charges and fees imposed by any federal, state, or local authority (including any interest or penalties thereon). (b) The Lessee assumes and shall have all responsibility and shall be liable for and hereby agrees to pay all cost and expense for all licensing, registrations, permits, and such other certificates as may be required for the lawful operation of the Equipment. All certificates of title or registration applicable to the Equipment shall be applied for,issued,and maintained in the name of the Lessor,as owner,and the Lessee shall pay all costs in relation thereto. (c) Such amounts described in Sections 8(a) and 8(b) above shall be paid when due, but no later than ten(10)days after Lessor's demand therefor. Lessor shall have the right to pay any such amounts for and on behalf of Lessee, and Lessee hereby agrees to indemnify and reimburse Lessor therefor within ten (10)days following its demand therefor. (d) The Lessee shall pay all such amounts owing hereunder, including rent, fee,taxes, charges or expenses,when due,without setoff or counterclaim. Any such payment that is not made when due shall be subject to a late charge of twelve percent(12%)per annum(or, if less,the highest rate otherwise permitted under law)from the date such payment was due until such payment is received in full by Lessor,plus any fees, costs or expenses (including actual attorneys' fees and court costs) incurred in connection with the collection thereof(all of which shall be payable by Lessee on demand). The late charge shall not be deemed an agreement to accept late payments. Lessee agrees that to the extent any such late charges,fees,costs or expenses are due and owing, all payments received by Lessor from or on behalf of Lessee shall first be applied to such amounts before being applied to the Rent or other amounts due hereunder. Section 9. Lessee Covenants and Representations. (a) Maintenance. Damage and Loss. Lessee will, at Lessee's sole cost and expense, (i)keep and maintain the Equipment in clean and in good working order and repair during the Lease Term and(ii) maintain, service and inspect the Equipment in accordance with Company guidelines as specified in Seagrave operations manuals and warranty statements, as they may be amended from time to time by Seagrave. Lessee shall maintain service and inspection records with respect to the Equipment and hereby agrees to make such service and inspection records available for review by the Lessor or its designee upon reasonable notice during normal working hours. All repairs, alterations and adjustments to the Equipment will be made by Lessor-approved service representatives. In the event the Equipment is lost or damaged beyond repair,for any reason, Lessee shall pay Lessor$500,000.00 for the loss of the Equipment. Page 4 of 9 AD-008 Rev.6_3DEC2015 FWD SEAGRAVE (b) Use of Equipment. Lessee shall permit only those employees, agents, or other persons adequately licensed,authorized and trained in the operation of the Equipment to so operate the Equipment. The Lessee shall operate the Equipment only for its intended use, in the normal and customary course of Lessee's business, and in compliance with all laws, rules and regulations applicable thereto. Lessee shall not use the Equipment to transport any property or material deemed hazardous,as defined pursuant to any applicable federal,state or other governmental law,rule,regulation or ordinance,or otherwise by reason of being poisonous,inflammable,explosive or fissionable,without Lessor's prior written consent.Lessee shall be responsible for, and shall defend, indemnify and hold harmless Lessor, for any fees, losses, costs, expenses, suits, proceedings, or causes of action (including actual attorneys' fees and expenses and court costs),arising from the violation by or failure of Lessee to comply with any of the foregoing. (c) Return of Equipment. Upon the expiration or termination of the Lease Term,Lessee shall return the Equipment'to such location as Lessor shall reasonably designate(including,the location at which such Equipment was delivered to Lessee) in good working condition and otherwise in the same condition and appearance as when received by Lessee, ordinary wear and tear excepted. Upon failure of Lessee to return the Equipment in such condition,Lessee hereby agrees to pay(and/or to indemnify and/or reimburse Lessor for the payment of)upon demand therefor,in addition to any other amounts required hereunder,any cleaning and maintenance charges and any cost incurred by Lessor to restore the returned Equipment to the condition required above. (d) Location of Equipment. The Equipment will at all times during the Lease Term be domiciled in [205 WEAVER ST MAMARONECK NEW YORK 10543]. (e) Additional Lessee Representations. Lessee hereby represents and warrants(i)that it is a MUNICIPALITY,duly organized and in good standing under the laws of NEW YORK STATE,(ii)the execution,delivery and performance by the Lessee of this Lease is permitted under and does not violate its organizational or other constating documents and Lessee has all MUNICIPAL power and authority to enter into this Lease and to perform all of its obligations, liabilities and undertakings hereunder,(iii)that it has received all authorizations and approvals of and from all parties and persons which are required in connection with its execution, deliver and performance of this Lease, (iv)that it has all permits, licenses, certifications and approvals required for the operation of the Equipment covered by this Lease, (v) the person executing this Lease on behalf of Lessee has been duly authorized to bind Lessee to the terms hereof and this Lease has been duly executed and delivered by Lessee, (vi)that this Lease constitutes the legal, valid and binding obligation of Lessee, enforceable against Lessee in accordance with its terms, and(vii) the execution,delivery and performance of this Lease does not violate any law,rule,regulation,writ,order, judgment, decree,agreement, indenture or covenant, in each case, which is binding upon Lessee or any of its properties. Section 10. Insurance and Indemnification. (a) Lessee represents, covenants and agrees that Lessee now carries, and will continue at times during the Lease Term to maintain, at its sole cost and expense, the following insurance with insurance carriers having a Best Rating of at least A+, unless otherwise approved by Lessor in its discretion in the following minimum amounts: AUTOMOBILE LIABILITY INSURANCE: $1,000,000 Combined Single Limit Bodily Injury and Property Damage AUTOMOBILE PHYSICAL DAMAGE/COLLISION Covering the full replacement value of the Equipment AUTOMOBILE COMPREHENSIVE/THEFT Covering the full replacement value of the Equipment GENERAL LIABILITY $10,000,000 All such required policies shall not provide for deductibles, contributions and/or self insurance or similar coverage limitations in excess of$100,000. Page 5 of 9 AD-008 Rev.6_3DEC2015 FWD SEAGRAVE (b) Prior to the Begin Date, Lessee shall (i) obtain endorsements with respect to and shall name Lessor(and provide Lessor with insurance certificates evidencing such endorsement)as Additional Insured to the Automobile Liability Policy and General Liability policies, which shall include a waiver of subrogation rights by the insurers for such policies, and (ii) obtain endorsements (including a waiver of subrogation rights by the insurer)with respect to and shall name Lessor(and provide Lessor with insurance certificates evidencing such endorsement)as loss payee(on terms acceptable to Lessor)with respect to the property, comprehensive and theft policies relating to the Equipment leased to Lessee. Lessee shall be responsible for any deductible associated with said insurance policies. Lessee shall provide to Lessor insurance certificates (i) evidencing coverage as referenced above maintained by insurance companies satisfactory to Lessor, (ii) affording Lessor not less than thirty (30) days written notice of cancellation, termination or material alteration of any such policy, (iii) providing that all losses with respect to the Equipment shall be payable solely to Lessor or its designee and (iv)acknowledging that no act of Lessee or any employee, officer, director, owner,agent or designee thereof shall affect or diminish the obligation of the insurer to pay the full amount of any covered loss thereunder. (c) Upon the happening of any accident, collision, damage, loss, theft or casualty involving the Equipment, Lessee shall: (1)immediately notify Lessor by telephone; (2) deliver a detailed written report thereof in person at the office of Lessor as soon as possible thereafter; and(3)render all other assistance to Lessor and to the insurer that is reasonably requested by either of them in investigating, administering, adjudicating,evaluating,defending or settling any claim or suit relating thereto. (d) If Lessee shall fail to obtain or maintain any such insurance(or to provide evidence thereof or proper endorsements thereto) as aforesaid, Lessor shall have the right to obtain any such insurance on Lessee's behalf. In such case,Lessor hereby agrees to indemnify and reimburse Lessor for the expense of obtaining and maintaining any such policies of insurance(including the premiums in respect thereof) and acknowledges and agrees that such insurance may be more expensive than insurance which may have been obtainable by Lessee(but such added expense shall not diminish its reimbursement obligations hereunder). (e) No loss, damage, destruction, incapacitation, theft or other casualty with respect to the Equipment shall excuse the payment of Rent for the Equipment through the End Date of this Lease, all of which shall remain payable,due and owing in full hereunder in accordance with the terms hereof. (f) Lessee hereby irrevocably authorizes Lessor as its attorney-in-fact to make, settle and adjust claims with its insurance carriers for physical damage to the Equipment and to endorse the name of Lessee on any check or other item of payment for the proceeds of such insurance policies. Lessee is hereby authorized, unless and until otherwise directed in writing by Lessor(i)to make and timely file all claims under the policy or policies of insurance and (ii)to the extent previously consented to by Lessor(which consent has not been revoked)and so long as no Event of Default(as defined below)or event or condition which with the passage of time or giving of notice,or both,would result in an Event of Default has occurred and is then outstanding,to settle and adjust any such claims. Section 11. Additional Indemnifications. In addition to any other indemnity provided under this Lease,Lessee hereby agrees to reimburse, indemnify,defend and hold Lessor and its owners,officers, directors,employees,agents and affiliates,harmless from and against all losses,costs,expenses(including actual fees and expenses of counsel and court costs), suits, proceedings, causes of action, damages, and judgments resulting from or out of: (a) all loss,damage,destruction, fire or other casualty with respect to the Equipment, or resulting from the death or injury to any person, damage to any property or any other matter caused by or resulting from the operation of the Equipment by Lessee or its designees or otherwise occurring or resulting in connection with the lease, maintenance, selection,possession, use or operation of any Equipment covered by this Lease, and Lessee hereby releases, indemnifies,agrees to defend and to otherwise hold Lessor and Lessor's owners,officers,directors,employees,agents and affiliates completely harmless from and against any claims or causes of action, suits, proceedings, losses, liability, damages,judgments, or other costs or expenses including,actual attorney's fees in connection therewith; Page 6 of 9 AD-008 Rev.6_3DEC2015 i FWD SEAGRAVE (b) All liability for the death of or injury to Lessee, its employees, officers, directors, drivers, passengers,or agents arising in any manner out of or in connection with the lease,ownership,maintenance, selection,possession,use or operation of any Equipment covered by this Lease; and (c) Any loss, liability, damage or expense incurred as a result of any breach by Lessee of this Agreement or any false or inaccurate information supplied by Lessee. All reimbursement and indemnification obligations hereunder(whether set forth in this Section 11 or elsewhere in this Lease)shall be continuing obligations of Lessee and shall survive the expiration of the Lease Term, the termination of this Lease and, as to any such indemnification rights arising prior to the assignment by Lessor of its rights hereunder,the assignment by Lessor of its rights and remedies hereunder. Section 12. Default and Remedies. In the event(each an"Event of Default")(v)Lessee shall fail or refuse to pay any Rent, charges or other amounts payable under this lease, when due, (w) Lessee shall fail or refuse to perform or observe the obligations of Lessee set forth in Sections 7(a), 7(b),9(d) or 10(a)hereunder in accordance with the terms hereof, (x)Lessee or any guarantor of Lessee's obligations hereunder shall fail or refuse to perform any other term of this Lease,or any other instrument,document or agreement executed in connection herewith(together with this Lease,being the"Lease Documents")within five (5) days after written notice is sent to Lessee by Lessor, (y) Lessee, or any guarantor of Lessee's obligations shall (i) file or otherwise become the subject of any voluntary or involuntary bankruptcy, insolvency, receivership, assignment for benefit of creditors or debt restructuring proceeding, (ii)take(or any board or governing body thereof shall take) any action to authorize the filing of any such proceeding or(iii)fail,or admit its inability,to pay its debts as they generally become due(collectively,an"Insolvency Proceeding")or(z)any representation or warranty made by Lessee or any guarantor of Lessee's obligations hereunder made herein or in any other Lease Documents shall prove to be incorrect in any material respect, then,Lessor shall be entitled to pursue the remedies specified in the following paragraph. Upon the happening of one of the preceding Events of Default, Lessor may, with or without terminating this Lease,with or without demand or notice to Lessee,and with or without any court order or process of law, take immediate possession of, and remove, any and all Equipment covered by this Lease wherever located, and/or retain and refuse to deliver to Lessee any Equipment in Lessor's possession or under its control, and/or re-deliver such Equipment to Lessor, in each case, without Lessor being liable to Lessee for any loss or damages caused by such taking of possession and,in each case,without terminating, reducing or otherwise affecting or diminishing any obligation of Lessee to continue to pay Rent hereunder for the duration of the Lease Term,all of which shall continue to be due and owing hereunder in accordance with the terms hereof for the duration of the Lease Term (without giving effect to any earlier voluntary termination thereof). In addition, Lessor may pursue all additional rights and remedies under applicable law, including,all of the rights and remedies provided by Article 2A of the Uniform Commercial Code, if such article is applicable to this Lease. In addition, Lessee agrees to consent to, and not to object to, any motion or attempt by Lessor to lift the automatic stay imposed in connection with and during any Insolvency Proceeding to permit Lessor's repossession of the Equipment. In the event Lessor takes possession of or retains any Equipment and there shall, at the time of taking or retention,be in, upon or attached to the Equipment any property or things of value belonging to Lessee or in Lessee's custody or control, Lessor is authorized to take possession of such items and either hold the items for Lessee or place them in public storage for Lessee, at Lessee's sole cost and risk of loss or damage. Section 13. Binding Effect and Assignability. The covenants and conditions contained in the Lease shall apply to and bind the parties and the heirs, legal representatives, successors and permitted assigns of the Parties. Notwithstanding the foregoing,Lessee shall not have the right to sublease any of the Equipment leased hereunder,nor to assign any of its rights,remedies or obligations under this Lease or any interest therein without Lessor's prior written consent, and any attempt to do so will be void. Lessor may assign this Lease without Lessor's approval or consent and any such assignee shall be entitled to all rights, powers,claims and remedies hereunder. Upon notice of such assignment,Lessee shall make all payments coming due thereafter to the assignee without offset,counterclaim or defense of any kind. Lessee's rights under this Lease shall be at all times subject,junior and subordinate to such assignment. Notwithstanding Page 7 of 9 AD-008 Rev.6_3DEC2015 FWD SEAGRAVE the foregoing, the assigning Lessor shall continue to be entitled to all indemnifications hereunder with respect to any losses, costs, expenses, causes or action or suits incurred or arising out of the lease, maintenance, selection,possession, use or operation of the Equipment prior to such assignment. Section 14. Governing Law: Venue. This Lease shall be governed by and construed in accordance with the laws of the State of Wisconsin, without regard to any applicable conflicts of laws. All disputes, controversies, claims, actions, proceedings and counterclaims arising out of or relating to this Lease,or the breach,termination or invalidity thereof,shall be commenced,tried,and litigated only in the courts sitting in Waupaca County, Wisconsin or the U.S. Federal Court for the Eastern District of Wisconsin,and those courts hearing direct appeals therefrom.Each Party hereby waives its right, if any,to bring any dispute, controversy,claim, action, proceeding or counterclaims arising out of or relating to this Agreement before any other court or tribunal. EACH PARTY WAIVES TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW THE RIGHT TO A TRIAL BY JURY. Section 15. Notice. Any notices required or made hereunder shall be provided in writing by overnight delivery service or certified mail,return receipt requested,to the address of the party set forth in the preamble of this Lease. Such address may be changed from time to time by either party by providing written notice to the other in the manner set forth above. Section 16. Miscellaneous. This Lease and the schedules and/or riders attached hereto shall constitute the entire agreement between the parties hereto and to be binding on Lessor must be signed by an officer of Lessor.All waivers and amendments hereto must be in writing and signed by the parties to be charged thereunder. The terms of this Lease shall not be deemed amended or altered by failure of either party to insist on performance,or failure to exercise any right,remedy or privilege,or in any manner unless such amendment or alteration is in writing and signed on behalf of the parties hereto(as to Lessor, by an officer of Lessor). This Lease may be executed in any number of counterparts each of which shall constitute an original and all of which when taken together shall constitute one and the same agreement. Photocopies, facsimiles or other electronic transmissions of executed signature pages hereto shall be effective to the same extent as would original copies of such signature pages. This Lease shall supersede any and all proposals or agreements, written or verbal, between the parties relating to the subject matter of this Lease. In the event any of the terms and provisions of this Lease are in violation of or prohibited by any applicable law, statute,regulation or ordinance,such terms and provisions shall be deemed amended as required to conform to such law, statute, regulation or ordinance without invalidating any of the other terms and provisions hereof. [Signature Page to Follow] Page 8 of 9 AD-008 Rev.6_3DEC2015 FWD SEAGRAVE IN WITNESS WHEREOF,the parties hereto,through their duly authorized representatives,have executed this Lease effective as of the last day and year set forth below. TOWN OF MAMARONECK By: Name: Title: Date: Notices: Company: Address: Attention: Telephone: Facsimile: E-mail: SEAGRAVE FIRE APPARATUS,LLC By: Name: AJ Neiner Title: Chairman and CEO Date: Notices: Seagrave Fire Apparatus,LLC 105 E. 12th Street Clintonville, WI 54929-1518 Attention:AJ Neiner,Chairman&CEO Telephone: 715-823-2141 Facsimile:715-823-5768 E-mail:joe.neiner@seagrave.com Page 9 of 9 AD-008 Rev.6_3DEC2015 FIRE COMMISSION ITEM 3 0 ' 9 tv °7v':-.1.,:v, jA'' ° Town of Mamaroneck :'1., F ';' m, Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 . FG b1.D ED1E,'. OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 townadministrator@townofmamaroneck.org www.townofmamaroneck.org Memorandum To: Board of Fire Commissioners Re: Authorization- Purchase of 2018 Fire Aerial Ladder Truck Date: August 16, 2018 The Fire Department is now prepared to recommend the purchase of a new aerial ladder truck for the department. Since the cancellation of the last aerial truck order the department has been researching alternative vehicles. The recommendation is purchase a 2018 Seagrave Custom 100/500# Force Aerial Ladder truck. Attached is a summary of the purchase. The net cost of the vehicle is $1,239,071. The vehicle will be purchased under the Town's H-GAC contract that provides for the extension of all prices charged by Seagrave for this model vehicle including all options. Note in the proposal that Seagrave is including a $41,666 discount that amounts to a partial reimbursement for the lease of the loaner ladder truck. The financing of the truck is as follows: Original Bond Proceeds for Truck Purchase $963,454 Proceeds from Insurance Recovery $335,6621 Total Available for Purchase of Ladder truck $1,299,116 Cost of New Ladder Truck $1,239,071 Other fees and charges $6,500 Remaining Balance of Capital Project $53,545 The remaining balance left in the capital project is available for other equipment or if the amount remains unspent can be brought back into the Fire District surplus account. Requested Action: that the Board of Fire Commissioners approve the purchase of one 2018 Seagrave Custom Aerial Ladder at a total cost of$1,239,071 and that the Town Administrator be authorized to sign off on the purchase order pursu nt to the Town's contract with H-GAC Stephen V. Altieri , Town Administrator 'Amount is remaining balance of total insurance recovery of$440,162 after application of$105,000 to vehicle lease isPrinted on Recycled Paper FWD SEAGRAVE r July 31, 2018 Town of Mamaroneck Fire District 205 Weaver Street Larchmont, NY10538 Dear Assistant Chief Russo, Thank you for the opportunity to assist you with your fire apparatus needs with a proposal to purchase a Seagrave Fire Apparatus through the Houston-Galveston Area Council (H-GAC) program. Your proposal was based on the H-GAC executed contract for FS12-17,effective December 1, 2017 through November 30, 2019. Seagrave agrees to sell said fire apparatus through the H-GAC contract extending all pricing, terms and conditions. PROPOSAL SUMMARY Seagrave Fire Apparatus, LLC offers the apparatus herein named XA02 for the following price: 2018 Seagrave Custom _ 100!500#Force HGAC Base Unit Price XCO1 $914,158 Published Options _ $284,934 Unpublished Options $76,654 Per Unit Total $1,275,746 Delivery to Customer $2,991 HGAC Order Processing,Fee $2,000 Seagrave Discount _ $(41,666) Purchase Order Total $1,239,071 State,federal, FET or local taxes not included. Delivery 360 calendar days upon receipt of complete order and signed PE drawing Again,we appreciate the opportunity to assist with their apparatus needs. Sincerely, Chairman &CEO cc: dennis.warren@seagrave.com 105 E 12th St•Clintonville,WI 54929-1518 PHONE:715423-2141•www.fwdseagrave.com l ., CONTRACT PRICING WORKSHEET Contract 1FSI2-17Date 71308018 For MOTOR VEHICLES Only No.: ' Prepared: i • This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. &wino Town if Mamaroneck Fire District . Contractor. Seagrave Fire Apparatus,LLC contact Assistant Chief Joseph Russo G P�°ared PAUL WRITT Person: Phaco 1.914-557-7893 non. ;715-823-1856 [' Fu: i J Fact ]715-523-5769 Email: jrusso©tmad.org Email: PAUL.WR1Tr@seagrave.com Product codr. 1. XA02 _ Description: Seagrave Custom 100/500 Force • Product Item Base Unit Price Per Contractor's Il-GAC Contract: i 91415: ll I .Published Options-Itemize below-Attach additional sheet(s)if necessary-Include Option Code in description if applicable I Note:Published Options are options which were submitted and priced in Contractor's bit) Description 1 Cost Description Cost cc Attached i i i i I i 1 1 (I 3 t I i 1 1 t { (; r • ' Subtotal From Additional Sheet(s):I 2849341 --._— _� ( Subtotal B: 2849341 :. .Unpublished Options-Itemize below/attach additional sheet(s)if necessary. II i•Note:Unpublished options art items which were not submitted and priced in Contractor's bid.) i Description Cost Description . Cost •ee Attached Subtotal From Additional Sheet(s): 76654; j_Subtotal C•i 7665 Check:Total cost ofUnpublished Options(C)cannot exceed 25%of the total of the Base Unit i Price plus Published Options(A+B). I For this transaction the percentage is: , 6° '.; D.Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts(A+B+C) 1 Quantity Ordered: fl l X Subtotal ofA+B+C:? 1275746 ' = Subtotal D:t 12757461 .Il-GAC Order Processing Charge(Amount Per Current Policy) Subtotal E:1 2111! _mow 1 Trade-lns/Other Allowances/Special Discounts/Freight/Installation 1 Description `•; Cost Description Cost 11 Delivery 1 2991 1 Discount 1 -41666 Subtotal F:€ -38675 Delivery Date:1 360 Days i G.Total Purchase Price(D+E+F): 1239071' FIRE COMMISSION ITEM 4 NO ATTACHMENT AFFAIRS QF THF TOWN ITEM I TOWN BOARD MEETING AFFAIRS OF THE TOWN OF MAMARONECK August 22, 2018 #1 Authorization 2018 School Tax Warrant: Document to be provided Wednesday, August 22, 2018 AFFAIRS Or THE OWN 47 , ioo Town of Mamaroneck W P` m Town Center ~FOUNDED 1' 661 740 West Boston Post Road, Mamaroneck, NY 10543-3353 TEL: (914) 381-7812 OFFICE OF THE TOWN ADMINISTRATOR FAX: (914) 381-7809 cgreenodonnell@townofmamaroneckny.org TO: Stephen Altieri, Town Administrator Nancy Seligson, Town Supervisor Town Board Members FROM: Connie Green O'Donnell, Assistant Town Administrator DATE: August 17, 2018 SUBJECT: Set Public Hearing - Proposed Local Law One of the recommendations of the Traffic Committee, with respect to improving traffic safety in the vicinity of the Murray Avenue School, is to expand the "No Parking Here to Corner Restriction." It is believed this would relieve congestion at the intersection of Forest Avenue and Murray Avenue. Enclosed is the draft Local Law for your review. The prohibited parking on the east side of Murray Avenue would extend from the corner at the intersection of Murray Avenue and Forest Avenue for a distance of one hundred and fifty (150) feet. If the draft is acceptable, the Town Board may set a Public Hearing to decide whether to pass the Local Law. ACTION REQUESTED: That the Town Board set a Public Hearing for the draft Local Law that would prohibit parking for a distance of one hundred fifty (150) feet from the corner at the intersection of Murray Avenue and Forest Avenue on the east side of Murray Avenue. Local Law No. -2018 This local law shall be known as the "Restriction on Parking on a Portion of the East Side of Murray Avenue from its Intersection with Forest Avenue"Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1-Purpose: The parking of automobiles on the east side of Murray Avenue within one hundred fifty (150) feet of its intersection with Forest Avenue raises safety concerns. Preventing parking along this length of the east side of Murray Avenue will improve safety for automobiles and pedestrians. Section 2-Restriction on Parking on a Portion of the East Side of Murray Avenue: No motor vehicle shall be parked on the east side of Murray Avenue for a distance of one hundred fifty (150) feet from the corner formed by the intersection of the east side of Murray Avenue and Forest Avenue. Section 3-Sign(s)to be Erected and Painting to be Done: An appropriate sign or signs shall be erected on and/or above, and/or striping shall be painted on the surface of Murray Avenue indicating where and when parking is prohibited by this law. Section 4-Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 5-Effective Date: This Local Law shall become effective upon filing with the Secretary of State. August 17,2018 AFFAIRS OF THE TOWN ITEM 3 Documents under Work session 1 >rib 0 q ya \ 0 Town of Mamaroneck "' Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 . f0UND:DI0it. OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 Memorandum townadministrator@townofmamaroneck.org To: Supervisor and Town Board www.townofmamaroneck.org Re: 2018 Management and Non-Union Salary Adjustments Date: August 17, 2018 The information for this item will be distributed to the Board and posted on Monday August 20, 2018. Stephen V. Altieri Town Administrator i� Printed on Recycled Paper 40-7t— ti o ' s ' 42.3- —t V 1U o Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 . Foch:E: 's ' . OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 townadministratoretownotmamaroneck.org www.townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Management and Non-Union Compensation 2018 Date: August 20, 2018 In July, I reviewed with the Town Board the findings of a compensation survey conducted by the Town in connection with our management and non-union personnel. At that time I also proposed the 2018 compensation adjustments for the members of this group of employees. The purpose of the survey was to determine if our management and non-union compensation was competitive with comparable communities in Westchester County. The communities selected were identical to those used in a prior survey conducted by the Town. As a general policy I have endeavored to maintain competitive salary levels for management and non-union personnel in order to attract and maintain quality talent for this group. In some cases recruitment for exempt management personnel has become a more difficult task as the number of qualified people entering and remaining in public service has decreased. The survey indicated that for some positions the Town's salaries were below average and therefore warranted review and adjustment. Attached is a proposed 2018 salary schedule for the management and non-union personnel. I am proposing a 2.65% across the board increase for this group that would be retroactive to January 1, 2018. You will note on the schedule that I have proposed in this group a one-time adjustment to bring the salaries and compensation closer to the average based upon our survey. In some cases the adjustment reflects a promotional opportunity whereby the employee will assume greater responsibilities. In making these recommendations consideration was given to length of service in the position, overtime compensation and comparability of duties where these could be verified. Connie Green O'Donnell —Assistant Town Administrator Connie's growth in her position has included assuming duties and responsibilities beyond personnel and insurance. Over the last couple of years, she has been exposed to more of the day to day operations of the government. She has grown into a position of being able to respond to many different situations in my absence and take on more operational responsibility. As a result the recommendation is that Connie be promoted to the position of Deputy Town Administrator. Connie would continue many of her responsibilities as Human Resources Officer. With Connie assuming this role, it will allow me to focus more time on general management issues of the Town such as e is Printed on Recycled Paper performance review, departmental operational review and projects such as the comprehensive plan. Also, in my absence, the Town will now have a person actually serving as an Acting Town Administrator. The recommendation is that the salary for the position of Deputy Town Administrator be $134,600. Included in the total compensation is a car allowance of$4,600. Pamela Valenza-Town Assessor Pamela's predecessor Susan Thomas had in her compensation package a $4,600 car allowance. This benefit was not immediately provided to Pamela pending her performance and growth in the Assessor's position. We know that since the original revaluation, Pamela has successfully completed our annual assessment review and completed the four year cycle reassessment in 2017. I would therefore propose that her compensation package be amended to include a car allowance. Rosalind Cimino—IT Director The role of technology in the Town has grown immensely as evidenced by the number of software programs and computer hardware components used in the Town's operations. In the last year virtually every element of our operation that has technology connected with it is now under Rosalind's responsibility. This includes copier machines,fax machines, our telephone system and even our building security systems. A review of the salaries in our survey revealed a rather noticeable difference between the salary currently paid and the survey average of$116,336. In addition to her current salary Rosalind receives a stipend of$15,000 to cover her work outside of the normal workday and her on call status. The recommendation is raise her current salary to $100,000 and consolidate the stipend into the base salary for a total of$115,000. Robert Lunde—Ice Rink Manager Identifying comparison's for municipal ice rink managers was difficult. In White Plains the ice rink manager at the Ebersole Ice Rink earns$115,722. In Yonkers the position of ice rink manager is vacant. The advertised salary range is$73,500- $108,453. The assistant manager in Yonkers earns $91,940. Both of these rinks are seasonal outdoor rinks and not truly comparable to the Hommocks Ice Rink. Within the Town's management and non-union personnel, Robert's base salary was $83,950 which was equal to the Highway Department General Foreman and the Town's Lead Maintenance Mechanic. The difference however is that the General Foreman and Lead Mechanic are eligible for over time. In 2017 the salaries of these two employees including overtime was $114,514 and $106,123 respectively. In addition to his base salary Robert was receiving a stipend of$2,500 to cover time spent at the rink outside of the normal work day. Because of the great many hours that Rob spends at the rink we would prefer not to incorporate overtime into his compensation package. Therefore the proposal is to raise the base salary to$100,000 and increase the stipend to$10,000 per year. Wage Michael Orchanian- Building Superintendent Michael has responsibility for all of the workings of the Town Center Building and has certain responsibilities for arranging repairs and maintenance at the Senior Center. While there are some distinctions,the knowledge and effort to maintain the Town Center and the Hommocks Ice Rink are comparable. Both are large facilities that require working knowledge of significant mechanical systems. Michael has grown well into the position and is handling all building related procurement and oversight of the heating, air conditioning and other mechanical systems. One good example of his work is the use of the new Honeywell Building Management System for heating and air conditioning. However there are still times when Michael must fill in to handle daily custodial duties. Michael is eligible for overtime. The recommendation for Michael Orchanian is that his base salary be increased to $83,950 On the attached schedule you will note that recommendations have not been included for the Police Chief and Building Inspector. Those salaries were resolved earlier this year with the promotion of Paul Creazzo and the 2018 hiring of Richard Polcari as Building Inspector. Requested Action:that the Town Board adopt the 2018 Salary Schedule proposal for management and non-union personnel and approve associated recommendations for compensation and that the Town Administrator be authorized to amend employee agreements as required to account for the compensation changes ephen V. Altieri Town Administrator 31 Page THE TOWN OF MAMARONECK tl • o. w.Townc`MamarorecK.org Management and Non-union Salary Schedule 2018 Name Civil Service Title Base Salary 2017 Proposed 2018 Salary Ambulance District Administrator $111,865 $114,830 ' Indicates those salaries that were reevaluated in connection with the salary survey AFFAIRS OF THE TOWN Documents under Work Session ► o TOWN -- I. AFFAIRS ! TEM DOCUMENTS UNDER WORKSESSION #2 AFFAIRS OF THE TOWN ITEM 7 DOCUMENTS UNDER WORKSESSION #3 AFFAIRS OF THE TOWN ITEM 8 o � r vic, TOWN OF MAMARONECK t44, i Town Center F 740 West Boston Post Road, Mamaroneck, NY 10543-3353 FOUNDED 1L6I • TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 townadministrator@townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Authorization- Transfer of Funds Spring Tree Planting Program Date: August 16, 2018 We have completed our annual spring tree planting program that included the planting of a dozen trees in various locations of the Town. Some of the locations included along the brook, and at the Town Center. The cost of the program was $11,200. The tree planting program is funded from the Town's tree fund. Requested Action: that the Town Board approve a transfer of funds in the amount of $11,200 from the Town Tree Fund for the funding of the 2018 spring tree planting program in accordance with the attached schedule. Stephen V. Altieri Town Administrator BUDGET AMENDMENT - TRANSFER FROM TRUST FUND TO GENERAL FUN' 8/22/2018 TOWN BOARD MEETING GENERAL TOWN WIDE FUND (FUND A): INCREASE BUDGET: A.0000.5041 TRANSFERS FROM TRUST FUND $ 11,200.00 A.8510.4178 PLANTS /TREES/ MOSQUITO CONTROL $ 11,200.00 * (REPRESENTS USE OF TREE PLANTING FUND DONATIONS FOR PURCHASE OF STREET TREES&DEDICATION TREES FOR ANNUAL SPRING PLANTING) * TRUST A/C#T.0000.0097 (TREE PLANTING FUND) $ (11,200.00) AFFAIRS OF THE TOWN ITEM o�o .N A TOWN OF MAMARONECK o Q m z Town Center r 740 West Boston Post Road, Mamaroneck, NY 10543-3353 •FOUNDED 1661 . TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 townadministrator@townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Authorization-Transfer of Funds Consultant Services — Hommocks Pool Date: August 16, 2018 One of the projects to be proposed in the 2019 Capital Improvement Plan are improvements to the pool facility relating to children that use the facility. Currently the Hommocks Pool Complex includes the large indoor pool, the training pool and the mushroom pool. To enhance the pool experience for children there have been discussions regarding the installation of a sprayground or splashpad as added features to the facility. We would also like to explore possible changes to the pool deck. The Town reached out to Weston and Sampson, the firm currently developing the feasibility analysis for the new locker rooms at the Hommocks Ice Rink, to assist in the pool review. They have experience with pool facilities. They have agreed to conduct this analysis for a fee of $4,500. The scope of the work would include: • Reviewing Existing site plans of the facility • Develop three conceptual layouts for a proposed splash pad or sprayground with changes to the pool deck • Provide a conceptual budget for the improvements Requested Action: that the Town Board approve a transfer of funds in the amount of $4,500 in accordance with the attached schedule for the purpose of conducting an analysis of the Hommocks Pool with respect to the installation of new features. / Stephen V. Altieri Town Administrator BUDGET AMENDMENT - INCREASE 2018 GENERAL TOWNWIDE FUND BUDGET e 8/22/2018 TOWN BOARD MEETING GENERAL TOWNWIDE (FUND A): INCREASE BUDGET: A.0000.5995 APPROPRIATED FUND BALANCE $ 4,500.00 A.1440.4035 CONSULTANT SERVICES $ 4,500.00 * REPRESENTS ANTICIPATED USAGE OF GENERAL TOWNWIDE FUND UNRESERVED FUND BALANCE TO FUND THE ADDITIONAL ENGINEERING EXPENSES ASSOCIATED WITH THE STUDY ON THE PROPOSED OUTDOOR POOL COMPLEX IMPROVEMENTS. ORIGINAL BUDGET-A.1440.4035 $ 10,000.00 BUDGET AMENDMENT-R.O.B.05/02/2018 $ 13,700.00 BUDGET AMENDMENT-R.O.B. 08/22/2018 $ 4,500.00 REVISED BUDGET AS AMENDED 08/22/2018 $ 28,200.00 AFFAIRS OF THE TOWN STEM ii::' A //-� TOWN OF MAMARONECK i , o Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 •FOUNDED 1661 TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 townadministrator@townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Authorization- Adjustment-New York State Snow and Ice Contracts Date: August 14, 2018 The State of New York is adjusting the payment to the Town for snow and ice control on New York State roads in the Town for the year 2015-2016. Attached is a copy of the proposed amendment to the contract that would increase our total reimbursement from $13,910.40 to $15,760.48, an increase of $1,850.08. Requested Action: that the Town Board approve the adjustment to the 2015/2016 New York State Snow and Ice Agreement and authorize the Town Administrator to execute the supplemental agreement Stephen V. Altieri Town Administrator AMENDMENT B Contract# Municipality Current Ext.Season Region# D010708 TOWN OF MAMARONECK 2015/16 8 Beginning Date of Contract Period 7/1/2014 Ending Contract Period 6/30/2017 AMENDMENT TO CHANGE THE ESTIMATED EXPENDITURE FOR SNOW & ICE AGREEMENT Due to the severity of the winter during 2015/16 the MUNICIPALITY requests that the Municipal Snow and Ice Agreement estimated expenditure be revised to reflect the additional lane miles of state roads that were plowed/treated during the winter season. All the terms and conditions of the original contract extension remain in effect except as follows: ADDITIONAL S&I OPERATIONS S&1 LM Pa ' Original Estimated Index Adjustment d-Mik Base 15/16 Miles Base 15/16 LM Factor Expenditure 40,872 46,327 573 573 1.133 $13,910.40 $1,850.08 Pay Factor'_(15/16 J-Miles/(15/16 LM))/(J-Mile Base/S&I LM Base) Index Adjustment 2=(Original Estimated Expenditure*Pay Factor')—Original Estimated Expenditure TOTAL REVISED ESTIMATED EXPENDITURE Original Estimated Expenditure Index Adjustment 2 Rev.Est Expenditure 3 $13,910.40 $1,850.08 $15,760.48 Revised Estimated Expenditure 3=Original Estimated Expenditure+Index Adjustment 2 IN WITNESS WHEREOF, this agreement has been executed by the State, acting by and through the duly authorized representative of the COMMISSIONER OF TRANSPORTATION and the MUNICIPALITY, which has caused this Agreement to be executed by its duly authorized officer on the date and year first written in the original contract extension. Agency Certification Contract No. D010708 "In addition to the acceptance of this contract, I also certify that original copies of this signature page will be attached to all other exact copies of this contract." THE PEOPLE OF THE STATE OF NEW YORK MUNICIPALITY BY BY For Commissioner of Transportation ATTORNEY GENERAL'S SIGNATURE NYS COMPTROLLER'S SIGNATURE Dated Dated STATE ON NEW YORK) )SS: COUNTY OF Westchester ) On the day of in the year before me personally came to me known who,being by me duly sworn,did depose and say that(s)he resides in ,New York;that(s)he is the of the municipality described in and which executed the above instrument;that(s)he executed said instrument by order of the Governing Body of said municipality pursuant to a resolution which was duly adopted on ;a certified copy of such resolution attached hereto and made a part hereof. Notary Public AFFAIRS OF THE TOWN ! TEM ii 4 47 o / }, o Town of Mamaroneck vi w �' z m Town Center •FOUNDED 1661 • 740 West Boston Post Road, Mamaroneck, NY 10543-3353 TEL: (914) 381-7812 OFFICE OF THE TOWN ADMINISTRATOR FAX: (914) 381-7809 cgreenodonnell@townofmamaroneckny.org TO: Stephen Altieri, Town Administrator Nancy Seligson, Town Supervisor Town Board Members FROM: Connie Green O'Donnell, Assistant Town Administrator DATE: August 17, 2018 SUBJECT: September 19th Town Board Meeting Rescheduled In observance of the religious holiday, Yom Kippur, it is being recommended that the Town Board meeting scheduled for Wednesday, September 19th be changed to Wednesday, September 26th AFFAIRS OF THE TOWN ! T E NI L2 oMamaroneck Town Police Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3319 TEL: 914/381-6100 Office of the Police Chief FAX: 914/381-7897 August 3, 2018 From: Chief Paul Creazzo To: Board of Police Commissioners Subject: REQUEST FOR SALARY AUTHORIZATION Salary authorization is requested for the position of Probationary Police Officer at an annual rate of$57,708.00 The department wishes to appoint Pierluigi Castaldo of Yonkers, New York to the position of Probationary Police Officer. Mr. Castaldo has been employed as a sworn Police Officer for the City of New York Police Department 48th Precinct since 2010. The hiring of Mr. Castaldo is contingent upon his being approved by the Westchester County Personnel Department and his meeting the screening requirements set forth by the Town of Mamaroneck. Mr. Castaldo will fill a vacancy created by the promotion of Police Officer Francis Commrade to Sergeant in June 2018. Pending your approval, the appointment date for this position will be August 23, 2018. Respectfully submitted, Paul Creazzo Chief of Police es tJPrinted on Recycled Paper O"cpo Mamaroneck Town Police Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3319 TEL: 914/381-6100 FAX: 914/381-7897 Office of the Police Chief August 3, 2018 From: Chief Paul Creazzo To: Board of Police Commissioners Subject: REQUEST FOR SALARY AUTHORIZATION Salary authorization is requested for the position of Probationary Police Officer at an annual rate of$57,708.00 The department wishes to appoint Timothy Geary of Dobbs Ferry, New York to the position of Probationary Police Officer. Mr. Geary has been employed as a sworn Police Officer for the City of New York Police Department 47th Precinct since 2013. The hiring of Mr. Geary is contingent upon his being approved by the Westchester County Personnel Department and his meeting the screening requirements set forth by the Town of Mamaroneck. Mr. Geary will fill a vacancy created by the promotion of Police Officer William Rakas to Sergeant in June 2018. Pending your approval, the appointment date for this position will be August 23, 2018. Respectfully submitted, • vie----- PaulCreazzo Chief of Police %J Printed on Recycled Paper AFFAIRS OF THE TOWN ITEM 13 O 9 0 Town of Mamaroneck e,, m Town Center ; • ." 740 West Boston Post Road, Mamaroneck, NY 10543-3353 Christina Battalia, Town Clerk TEL:914/381-7870 FAX:914/381-7813 cbattalia@townofmamaroneck.org DATE: August 10, 2018 MEMO TO: Town Board,Town Administrator and Assistant Town Administrator MEMO FROM: Christina Battalia -Town Clerk SUBJECT: Agenda Item for August 22, 2018 Town Board Meeting-Retirement Reporting for Elected and Appointed Officials All, At this time the Town Board needs to approve the required resolution for NYS Retirement Reporting for Elected and Appointed Officials. Each time there is a new term for an Official, new three month logs are either prepared or recertified. Recertification of existing logs is acceptable for up to eight years. After contacting those Officials who are required to be on the resolution, Ronald Meister wished to resubmit a three month log, Steve Altieri,Tony Siligato and Jaine Elkind Eney wished to recertify their existing logs. Attached please find the accompanying three month log, re-certifications and the resolution for adoption. Christina Attachments HON. RONALD W. MEISTER—Time Records January through March 2018 Date Description Time January 1 Preparation for Court; 2.8 Westchester County Magistrates Association ("WCMA") scheduling January 2 Official swearing in; 5.3 preparation and Court session; monthly report January 3 Ceremonial swearing in and 2.3 reception January 9 WCMA organizational 2.8 meeting Scheduling jail visit January 10 2.6 Scheduling jail visit; review January 11 WCMA materials 1.0 January 15 Preparation for Court 2.0 January 17 Preparation and Court session 5.3 January 18 Planning for WCMA meeting 0.6 and Judicial Institute training Planning for WCMA meeting January 19 0.3 WCMA scheduling January 22 Review new D.A. bail policy; January 23 scheduling jail visit and dinner 1.3 January 25 Preparation for Court; WCMA 3.9 scheduling,mailing list; notices January 26 NYSBA luncheon; scheduling 4.7 and speaker for jail visit January 29 Preparation and Court session 5.3 - ' March 3 Court preparation;monthly 3.0 report March 5 Preparation and Court session 4.3 March 6 Jail visit and meeting 0.6 preparation March 12 WCMA activities 1.3 March 13 Jail visit planning 0.6 March 17 Court preparation 1.0 March 19 Preparation and Court session 3.8 March 22 Telcon re arraignment;jail 0.6 visit preparation March 23 Arrange for bail bond review 0.6 March 26 WCMA activities 0.8 March 27 Prepare for and supervise jail 7.8 visit and dinner meeting; arraignment Note: most weekdays include 0.3 for review of daily report of news stories from NY Courts. 3 mos . _ ') . (9') 411% Office of the New York State Comptroller Recertification of the New York State and Local Retirement System Employees'Retirement System Record of Activities Police and Fire Retirement System 110 State Street,Albany,New York 12244-0001 RS 2419 (Rev.9/12) I, -"( QThe hen V, A 1+ , certify that I completed a 3-month record of activities for the term that began t l I Z-O 1 0 for my position as d(NV1 AJ/Nl i n I S'`+j-e I attest that the record of activities maintained for the above named term is still representative of my hours worked and that my responsibilities have not substantially or materially changed. My current term begins on t ( tizzIT and ends on 12---I f ( 2-O 1 9 __,,-:7/;-/-----------_ � v - f/‘ eft Signature of Member Date NYSLRS Registration Number: `� G a 0. --- Employer Location Code: 349 o 5-4 — a NOTE:A record of activities and any certification based upon such record shall not be valid for more than eight years from the date of the taking of office for which the record of activities was initially maintained. Please keep this form on file in your records and submit a copy to NYSLRS only upon request. ielele Office of the New York State Comptroller Recertification of the New York State and Local Retirement System Employees'Retirement System Record of Activities Police and Fire Retirement System 110 State Street,Albany,New York 12244-0001 RS 2419 (Rev.9/12) ni f I, AYVOY) l I l1Ol. , certify that I completed a 3-month record of activities for the term that began 1 l 1 2-01 0 for my position as ao ry. (U I.I . I attest that the record of activities maintained for the above named term is still representative of my hours workd and that my responsibilities have not substantially or materially changed. My current term begins on I t ( to 1 Q and ends on 1 1 i. I ZO 1 I 6F4///' Signature of Member Date NYSLRS Registration Number: 3 9 ( a--- 3 ©0 G---4 -- 0 ( 0 Employer Location Code: NOTE:A record of activities and any certification based upon such record shall not be valid for more than eight years from the date of the taking of office for which the record of activities was initially maintained. Please keep this form on file in your records and submit a copy to NYSLRS only upon request. Office of the New York State Comptroller Recertification of the New York State and Local Retirement System Employees'Retirement System Record of Activities Police and Fire Retirement System 110 State Street,Albany, New York 12244-0001 w1 �l `G, RS 2419 (Rev.9/12) I, v ea— K U re.) , certify that I completed a 3-month record of activities for the term that began a-i t l Z')t 2- for my position as --r--0 Wil CO U,r1 c-t ( O M.e/1 I attest that the record of activities maintained for the above named term is still representative of my hours worked and that my responsibilities have not substantially or materially changed. My current term begins on I 2-0I and ends on I -lam (tea'- ) Signature of Member Date NYSLRS Registration Number: Coo C) v S 6 2- T Employer Location Code: 3 00 -1 - 010 NOTE:A record of activities and any certification based upon such record shall not be valid for more than eight years from the date of the taking of office for which the record of activities was initially maintained. Please keep this form on file in your records and submit a copy to NYSLRS only upon request. Standard Work Day and Reporting Resolution On motion of ,seconded by it was RESOLVED, that the Mamaroneck Town Board hereby establishes the following as standard work days for elected and appointed officials and reports the following days worked to the New York State and Local Employees' Retirement System based on the record of activities maintained and submitted by these officials, and recertified where applicable,to the Town Clerk of this body: Title Name Social Registration Standard Term Begins/Ends Participates In Days/Month Security Number Work Employer's (based on Number Day Time Keeping record of (last 4 System (Y/N) activities) digits) ELECTED OFFICIALS Councilwoman Jaine ____ 60005626 6 1/1/2018 thru N 7.06 Elkind Eney 12/31/2021 Town Justice Ronald W. _——— 50661800 6 1/1/2018 thru N 5.15 Meister 12/31/2021 APPOINTED OFFICIALS Town Stephen ____ 30238208 7 * N 22.48 Administrator Altieri 1/1/2018 thru 12/31/2019 Comptroller/ Anthony ____ 38793212 7 1/1/2018 thru N 23.24 Siligato 12/31/2019 Tax Receiver * Term set forth as per direction of NYS Retirement System and established for purposes of this report ONLY. The above resolution was put to a roll call vote: King Fiddelman Elkind Eney Katz Seligson AFFAIRS OF THE TOWN ITEM 14 . NiA TOWN OF MAMARONECK o p W lvv, 3,, m Town Center LAI, _ 740 West Boston Post Road, Mamaroneck, NY 10543-3353 FOUNDED 1661 TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 townadministrator@townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Report of Bids- Contract TA-18-03A HVAC Improvements- Highway Garage and Hommocks Ice Rink Date: August 14, 2018 On July 25, 2018 the Town publicly opened and read bids for the above referenced contract. The scope of the contract was to provide upgraded heating and air conditioning units in the Highway Garage building and Hommocks Ice Rink lobby area. The Town received one bid from Atlantic Westchester Inc. The bids received were well above our estimate for the project. Atlantic Westchester Bid $630,100 for a project estimated at $175,000. We will now re-evaluate the project and determine the next steps to complete the work. Requested Action: that the Town Board adopt a resolution rejecting the bid received for contract TA-18-03A ' ms Stephen V. Altieri Town Administrator Hommocks Ice Rink and Highway Facility HVAC Improvements Contract#TA-18-03A-Bid Opening Results, July 25,2018- 11:00 AM Atlantic Westchester,Inc. Bedford Hills,NY 10507 Item# Bid Item Description Unit Extended Item A Hommocks Units AC 1-1 /AC-1-2 L.S. $ 175,500.00 Item B Highway Facility AC System L.S. $ 92,500.00 Item C Highway Facility Radiant Heaters RH-1 L.S. $ 139,500.00 Item D Highway Facility Radiant Heaters RH-2 L.S. $ 193,200.00 Item E Hommocks ADD Alternate-Drop Ceiling L.S. $ 14,400.00 Item 1M Miscellaneous Additional Work - $ 15,000.00 Total Lump Sun, Bid(Sum of Items A, B, C,D,E& 1M) $ 630,100.00 Item F Hommocks ADD Alternate-DDC Upgrade LS. $ 17,500.00 Item G Hommocks DEDUCT ALTERNATE-Standalone L.S. $ (11,500.00) Controls for AC-1-1 &AC-1-2 AFFAIRS OF THE TOWN ITEM 15 DOCUMENTS UNDER WORKSESSION ITEM 16