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2018_02_28 Town Board Meeting Packet
TOWN BOARD MEETING WORKSESSION AGENDA WEDNESDAY, FEBRUARY 28, 2018 5:00PM - CONFERENCE ROOM A 1. Update- Pryer Manor Bridge Project (See Attached). 2. Update-Sewer System Evaluation Study (See Attached). 3. Update - Firehouse Restoration Project (You will receive this document on Monday, February 26th). 4. Review- Draft RFP-Comprehensive Plan (See Draft RFP previously issued to the Town Board). 5. Review- Draft Street Light Installation Policy (You will receive this document on Monday, February 26th). 6. Update-Town Building Security (No Attachment). 7. Review- Email- Carol Akin (See Attached) 8. New Business 9. Request for Executive Session \NORKSESSION ITEM 1 ,c§ 49.9 t 3 Town of Mamaroneck 0 o W m Town Center (;), 740 West Boston Post Road, Mamaroneck, NY 10543-3353 FOUNDED 1L61 TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 townadministrator @townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Capital Project#2017-54 Pryor Manor Bridge Date: February 23, 2018 This project which is a joint project with the City of New Rochelle calls for a series of repairs to the bridge abutments and re-facing of the stucco surface of the bridge. A recent updated inspection of the bridge reveals further serious deterioration of the structure. Enough deterioration that the Town and City have agreed to reduce the maximum bridge weight limit from 20 tons to 10 tons. To better understand the implication of the weight limit reduction, most of the Town's larger vehicles such as garbage trucks can no longer use the bridge. I have attached a series of photographs that depict the deterioration. The photo series compares photos taken in November and December of 2017 with photos taken in February of 2018. They show the increased damage that has occurred to the bridge structure. The root cause of the problem appears to be that the Pryor Manor Bridge is a choke point for the tide transitioning through the bridge into the Premium River. As a result the velocity of the water coming through the bridge is high. This has caused serious scouring of the bridge structure. Hence the increased damage to the bridge. Originally the engineering estimate for the project was $207,000. With the additional construction work and engineering now required to complete the repairs the new estimate is $720,000. Our share of the project is 50%or$360,000. The Town has previously issued bonds for$103,500. We did evaluate whether the project would be eligible for the BRIDGE NY grant program however there are several categories of eligibility such as economic development benefit for which the project falls short. In discussing this matter with the City of New Rochelle it would appear short of closing the bridge permanently, it would be best to move forward with the project sooner than later to avoid additional expense. To move forward the Town would need to approve additional bonding for the roject. Stephen V. Altieri Town Administrator SPAN #1 Photo #1 ... NORTH WEST SIDE 1 . , .. .. N. isto . '1E- ' ‘4,-• , .r. •4,iip .,., ..... t ",., ,. . .... . „ . . .... ,.. -...i. it. -IF . . t. :..., ... 4,,,,...4. , ......„ . ,.. .„mi... .. . ,..- - •,, • f -,A.... . it •.. At■ , '%, - -' ' . .N, r-,., , . . ...., ..* . . - r...1' 1 '' -'.-1;ii t..11b.ft„ ''. ,,f • .r.....1 . . . .if Aillit ' ..r f. . 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' li. it ft• ' i.!"-4. �� A tS .'k: WORKSESSION ITEM 2 c< 7,1 Town of Mamaroneck o r r o Town Center E �1 740 West Boston Post Road, Mamaroneck, NY 10543-3353 FOUNDED 1c61 • TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 townadministrator @townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Update Sewer System Evaluation Study/Sewer System Improvements Date: February 23, 2018 The following is an update on this project: • The Consortium communities (Town of Mamaroneck, Village of Larchmont, City of New Rochelle and Village of Pelham Manor) have subject to prior approval of the governing bodies executed engineering agreements for GHD Engineers to prepare the design and construction documents for the sewer system repairs identified in the sewer study. • A preliminary construction schedule and work program have been prepared. (See Attachment). Under the schedule, construction would begin in August of 2018 and be completed in May of 2019. Subsequent to the completion of construction flow monitoring will be conducted in the sewer system to measure the reduction of inflow and infiltration in the sanitary sewer system. • Our estimated construction budget including engineering services for sewer improvements in both the Mamaroneck and New Rochelle Sewer Districts is $4.5million. A portion of this budget includes the reimbursement through the New York State Clean Water Grant. f §tephen V. Altieri Town Administrator tY A4 Table 1 Town of Mamaroneck Construction Schedule -MSD Phase I Activity Date Inter-municipal grant award notification October 2017 Engineering services October 2017—May 2018 Submit plans and specifications for review and approval June 2018 Award construction contract July 2018 Start construction August 2018 Stormwater Disconnect Construction Round 1 Stormwater Catchbasin Disconnect August 2018 Orchard Rd. (MT05) Stormwater Catchbasin Testing (1) September 2018 Byron Ln. (MT02) Dante St. (MT02) Clover Rd. (MT05) Stoneyside Dr. (MT05) Rockland Ave. (MT06) Round 2 Stormwater Catchbasin Disconnect (if needed) (1) October- December 2018 Wastewater and/or Stormwater Pipe Rehabilitation (1) October- December 2018 Start post construction flow monitoring December 2018 Pipe and Manhole Rehabilitation Construction Complete Replacement July—September 2019 4 Pipe Sections (MT01) 1 Pipe Sections (MT02) 1 Pipe Sections (MT04) 2 Pipe Sections (MT05) 1 Pipe Sections (MT07) 3 Pipe Sections (MT08) 5 Pipe Sections (MT09) Open Cut Repairs with Full Liners March -June 2019 (Open Cut) 17 Pipe Sections (MT01) July—September 2019 (lining) 10 Pipe Sections (MT02) 7 Pipe Sections (MT03) 5 Pipe Sections (MT04) 9 Pipe Sections (MT05) 7 Pipe Sections (MT06) 2 Pipe Sections (MT07) 6 Pipe Sections (MT08) 3 Pipe Sections (MT09) 3 Pipe Sections (MT010) Spot Repairs (Open Cut) July-August 2019 6 Pipe Sections (MT01) 1 Pipe Sections (MT02) 1 Pipe Sections (MT03) 1 Pipe Sections (MT04) 3 Pipe Sections (MT05) 3 Pipe Sections (MT06) 6 Pipe Sections (MT08) 5 Pipe Sections (MT09) 4 Pipe Sections (MT010) Manhole Rehabilitation December 2018— February 2019 10 Manholes (MT01) f 1 Manholes(MT02) 5 Manholes (MT03) 32 Manholes(MT05) 1 Manholes(MT06) 2 Manholes (MT07) 6 Manholes(MT08) 6 Manholes (MT09) 11 Manholes(MT010) Complete post construction flow monitoring May 2019 (1) These stormwater catchbasins were found to be potentially connected to the wastewater collection system through an indirect connection. Testing will be conducted by flooding the stormwater system surrounding the catchbasins with dyed water and CCTVing the wastewater collection pipes. Based on findings, either a second round of stormwater catchbasin disconnections will occur, or the wastewater and/or stormwater pipes in the areas will be rehabilitated. V R K .u.,) rrEmk 7 *: z Town of Mamaroneck W rrl Town Center FOUNDED 1661 740 West Boston Post Road. Mamaroneck. NY 10543-3353 TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 saltieri@townofinamaroneckNY.org Memorandum To: Supervisor &Town Board Re: Firehouse Restoration Project Date: February 26, 2018 The restoration of the apparatus floors at the Weaver Street Firehouse will begin on March 19th. We will also be holding a construction meeting during the first week of October to go over any and all final details regarding the process for the construction of the apparatus floors. The Fire Department, this past weekend, began the process of removing equipment and supplies from the apparatus floors and cleaning out portions of the lower level of the Firehouse. With regard to the lower level restoration, the Town has received a proposal from Calgi Construction to prepare the feasibility and cost estimate for the work. We are currently reviewing that proposal. Going forward, we will need to evaluate the timing for a bonding referendum for the work related to the restoration of the lower floor once we have the estimate in hand. Stephen V. Altieri Town Administrator WORKSESSION ITEM 4 Attachment in Town Board Meeting February 7t " work session item 2 , Review — Preliminary Scope of Work — Comprehensive Plan WORKSESSION ITEM 5 ‹c . 0 ,...7., t I o , Town of Mamaroneck m o Town Center 9 740 West Boston Post Road, Mamaroneck, NY 10543-3353 •FOUNDED 1661 • TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 saltieri@townofinamaroneckNY.org Memorandum To: Supervisor &Town Board Re: Street Light Installation Policy Date: February 26, 2018 Attached is a draft of a proposed policy to be used by the Town when it receives a request for the installation of a street light. The application was drafted based on a review of other policies used by local governments in the area. The plan is to review it with the Board on Wednesday to include any revisions you may have. ///0: ,/ Stephen V. Altieri Town Administrator Town of Mamaroneck Streetlight Installation Policy/Standards A. Purpose The purpose of this policy is to establish a consistent and standard process to be used by the Town government to determine the placement of streetlights. The policy is also intended to review and approve or deny streetlight requests received from residents. Streetlights maintained by the Town are intended to create a nighttime environment that provides for the safety of vehicular and pedestrian traffic. The strategic placement of street lights will promote general traffic safety. B. Statement of Policy Generally, streetlights should be placed at locations on Town roads where increased lighting is necessary for the safety of motor and pedestrian traffic. Factors to be considered for the installation of streetlights should include but not be limited to: I. Intersection locations II. Dangerous curve locations III. Cul-de-sacs IV. Road locations with a high motor vehicle accident history V. Road locations where hazardous or unsafe conditions have been identified C. Application Process I. Any property owner or resident of the Town requesting the placement of a street light must complete the application form supplied by the Town Administrator's Office. II. The application shall specify the exact location for the proposed street light by referencing a house number or utility pole number. Included in the application shall be the reasons for requesting the street light and any supporting documentation or evidence of the need for the light. III. The application shall be filed in the Town Administrator's office. A recommendation on final action shall be provided in no more than thirty (30) days. D. Evaluation of the Application I. Each application shall be reviewed by the Highway Department, and Police Department II. The Highway Department shall be responsible for completing the review of the application and shall apply the following standards in consultation with the Police Department; a) Traffic Accidents reported in past twelve months b) Type of Intersection: Street Characteristics (primary road, secondary road, cul-de-sac etc.) III. Distance to closest street light (estimate feet to next light; general spacing standard is 150ft) IV. Estimated Traffic Volumes V. Distance to nearest school or other facility VI. General comments VII. Recommendation - Approved Disapproved E. Appeal Procedure Should the application be denied, any resident wishing to appeal the decision reached on the application shall file a written request to the Town Administrator within ten (10) days of the denial of the original application. (Question to the Town Board is how you wish to handle the appeal. In the examples of policies used the appeal remained within the staff ie: Town Administrator. Other option could be the traffic committee.) Town of Mamaroneck Street Light Application Application Date Location of Proposed Street Light: Nearest Intersection: Nearest House Number or utility pole number Requested by; Name: Address: Home Phone: e-mail address: Why is a street light requested at this location? PLEASE MAIL, FAX OR DROP OFF THE APPLICATION TO Town of Mamaroneck Town Administrator's Office 740 West Boston Post Road Mamaroneck, New York 10543 e-mail: townadministrator @townofmamaroneck.org fax: 914-381-7809 ''',,', 1:,,,i, ,-' ,..,..,4:'-'''', q''''',,, ,,'• ..c-c-' .. r. .... ,. ,,,,--, 4•4 - ', "4-- - -4 '",-',.. 4 `;'• "1, ,1.-• •1., .:2! ,. ti•-'1. c. 4" •" -.•.:, • . ,., .• , -1.".' '-4'..r., ''',.._ I- '', ` '', ',-, ••.,..•.•"' ••',_ . `. „„;.: -,....,,i:' 't. •-. „=, - ,,,: i, --',''- ,;•,-''' 'i-4., ,,.: ''''' NO ATTACHMENT WORKSESSION ITEM 7 From: Carol Akin [mailto:carolakin@gmail.comj Sent: Wednesday, February 07, 2018 2:29 PM To: Seligson, Nancy <Supervisor @TownofMamaroneckNY.org> Subject: An issue becoming a major issue! Hi, Nancy, I've joined the neighborhood group "NextDoor". I've had a serious issue to deal with for the past few years, but haven't made anything of it. People often put their little bag of dog waste in my empty trash cans still at the curb while I'm at work. It is smelly and annoying, and if I don't see it when I put my trash can back in place, it only gets worse -- and can even break! I was pleased to see the following comments posted on Next Door this past week. Neighbors and others in Larchmont and I have shared stories on this for some time. And in Mamaroneck I have even found dog bags in our Church's waste containers!! Really disgusting! It's quite gross and appalling that people would do this...apparently throughout the Villages and Town.. I do not have and do not want a dog....and a lot of my feeling is related to not walking a dog -- and dealing with this. Yet, many of us have to deal with dog waste bags often!! If someone wants a dog,they should assume all the responsibilities that come with it....and be thoughtful and respectful. Apparently many dog owners aren't!. I would like to recommend that the Town pass a law that makes it illegal to leave your dog waste in another's trash can. This really, really needs to be stopped! ! We're all very tired of dealing with this issue for years. If you need more proof that there is a widespread problem, I can begin a petition -- and I'm sure it will take no time to have many sign it. Many thanks for "hearing" me. I hope there's a possibility of seeing such a new regulation put into place! Best regards, Carol (Akin) 1226 Palmer Ave. Larchmont(Town of Mk.) WORKSESSION ITEM 8 NO ATTACHMENT It t..,,,, :'1,-. "N. 14‘TM ii,‘ ai.e. li 4kirri, ki I 1141 NO ATTACHMENT TOWN OF MAMARONECK TOWN BOARD AGENDA WEDNESDAY, FEBRUARY 28, 2018 THE TOWN BOARD WILL CONVENE AT 5:00PM, IN CONFERENCE ROOM A TO DISCUSS: 1. Update- Pryer Manor Bridge Project 2. Update- Sewer System Evaluation Study 3. Update- Firehouse Restoration Project 4. Review- Draft RFP-Comprehensive Plan 5. Review- Draft Street Light Installation Policy 6. Update-Town Building Security 7. Review- Email -Carol Akin 8. New Business 9. Request for Executive Session 8:00PM CALL TO ORDER-COURTROOM SUPERVISOR'S REPORT CERTIFICATE OF APPRECIATION-Volunteers- Dillon Road Fire PUBLIC HEARING- Reduction in Size of the Planning Board Law CITIZEN COMMENTS BOARD OF FIRE COMMISSIONERS 1. Fire Claims 2. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1. Appointment- Sustainability Collaborative 2. Authorization - Bonding Resolutions 3. Authorization -County Tax Warrant 4. Authorization-Amended Income Limits-Senior Citizen Rent Increase Exemption Program 5. Approval - Library Budget 2018/2019 6. Authorization - Renewal Southeast Consortium Agreement 7. Authorization - Extension of Maintenance Contract- Hommocks Pool & Hommocks Fields 8. Consideration of Certiorari REPORT OF MINUTES-February 7, 2018 REPORTS OF THE COUNCIL TOWN CLERK'S REPORT NEXT REGULARLY SCHEDULED MEETING-March 7, 2018 & March 21, 2018 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810. PUBLIC HEARING # 1 LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, and pursuant to a resolution of the Mamaroneck Town Board adopted on February 7, 2018, a Public Hearing will be held on Wednesday, February 28, 2018 at 8:00 PM or as soon thereafter as is possible at the Town Center, 740 W. Boston Post Road, Mamaroneck, New York to consider: "Reduction in Size of the Planning Board" Law. Purpose The Town Board finds that there is no need for the Planning Board to consist of seven (7) members. This local law reduces the number of members to five (5) as allowed by Town Law § 271 (7). The full text of this document can be viewed on the website or copies can be obtained at the Town Clerk's office during regular hours, Mon-Fri, 8:30 AM to 4:30 PM, In June, July and August until 4:00 PM at 740 W. Boston Post Road Mamaroneck, NY PLEASE TAKE FURTHER NOTICE that at the Public Hearing all persons interested will be given an opportunity to be heard and that all persons are invited to submit written comments at or prior thereto. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK CHRISTINA BATTALIA TOWN CLERK Published: February 17, 2018 Local Law No. -2018 This local law shall be known as the "Reduction in Size of the Planning Board" law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1 —Purpose: The Town Board finds that there is no need for the Planning Board to consist of seven (7) members. This local law reduces the number of members five (5) as allowed by Town Law § 271 (7). Section 2—Amendment of a current section of the Mamaroneck Code: Section 5-10 of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: A. The Planning Board, previously established by the Town Board, shall continue to exist. It shall consist of five regular members and an alternate member. The members shall be known as Member A, Member B, Member C, Member D, Member E and the Alternate Member. All of the members shall be appointed by the Town Board. Annually, the Town Board shall designate which of the members shall serve as the Chairperson for that year. B. Except for persons appointed or re-appointed to the Planning Board in 2018 and except as provided in section 5-10D of the Code, the term of each member shall be five (5) years and shall expire on the 31st day of December in the year in which the term expires. C. The term of office of a member appointed in 2018 shall commence on the date that the Town Board appoints that person to the Planning Board, and shall expire in accordance with the following schedule: (1) Member A's term and the Alternate Member's term shall expire on December 31,2018, (2) Member B's term shall expire on December 31, 2019, (3) Member C's term shall expire on December 31, 2020, (4) Member D's term shall expire on December 31, 2021, (5) Member E's term shall expire on December 31, 2022. D. If a person is appointed or qualifies as a member after January 1 of the year in which that person's term began, that person's term shall expire on the 31st day of December of the year when that person's term expires even if that person shall have served less than five years or the length of time associated with that Member's term pursuant to section 5-10 C. Section 3-Severability: • Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 4-Effective Date: This Local Law shall become effective upon its filing with the Secretary of State. 02-02-18 PLANNING BOARD APPOINTED EXPIRATION CHAIR Ralph Engel 01/18 12/18 VICE CHAIR 01/18 12/18 Elizabeth Cooney (Ellen Dunkin resigned 9/13/16) Members: Eileen Weingarten (Member A) One Brook Place 7/22/15 12/17 Larchmont, NY 10538 834-3612 (b) 718-923-8595 (c) 917-887-2332, EWeingarten @TownofMamaroneckNY.org eweingarten @FCRC.com Donald J. Kravet (Member B) (Ellen Dunkin resigned 9/13/16) 9/21/2016 12/17 7 Poplar Road Not Reapointed Larchmont, NY 10538 (c) 914-473-4223 DKravet @TownofMamaroneckNY.org dkravet @kkvpc.com Ralph Engel (Member C) 6/23/2015 12/17 1 Washington Square, Apt. 6-FG Larchmont, NY 10538 (h) 834-6576, (b) 212-768-6919, (f) 914-834-2776, (c) 917-841-3482 REngel @TownofMamaroneckNY.org engelesq @gmail.com, ralph.engel @dentons.com Elizabeth Cooney (Member D) 09/21/16 12/18 3 Washington Square, Apt 2D Larchmont 10538 (h) 834-5823 (b) 646-252-3754 (c) 914-673-6540 ECooney @TownofMamaroneckNY.org elcoone@yahoo.com Edmund R. Papazian (Member E) 04/12 12/18 1 Vine Place 03/05 12/11 Larchmont, NY 10538 07/03 07/04 (914) 834-5630 (b) (212) 208-4155 (c) 917-434-2970 06/96 07/03 EPapazian @TownofMamaroneckNY.org Edmund.papazian @libertyiu.com Member F— Vacant(George Roniger resigned 1/18) Ira Block (Member G) 03/20/2013 12/19 18 Country Club Larchmont, NY 10538 (h) 833-2620, (b) 917-880-8456, (f) 833-2620, (c) 917-880-8456 IBlock @TownofMamaroneckNY.org ihblock @verizon.net (CONTINUED NEXT PAGE) 2/7/2018 11:36 AM Page 114 PLANNING BOARD (Dade 2) APPOINTED EXPIRATION Vacant (Alternate A) 12/19 Ron Mandel (Alternate B) 7/22/15 12/19 131 N. Chatsworth Ave Larchmont, NY 10538 (b) 646-428-3270 (h) 718-685-2209 (c) 516-603-7520 RMandel @TownofMamaroneckNY.org RonMandel @gmail.com Lisa Hochman, 315-6777 Lisa Hochmanlaw @gmail.com Liaison: Sabrina Fiddelman Term - 7 years - 7 Members - Established July 7, 1954 by Town Law, Town Board appoints Chairperson Amended: Town Board resolution August 8, 1984 - extended number of members from 5 to 7 and established term of office from 5 years to 7 years with two newly appointed members'terms of office being 6 years to 7 years, respectively. Expiration dates revised by Resolution -Town Board meeting of June 25, 2003. Meets the 2nd Wednesday of the Month at 7:30 PM 2/7/2018 11:36 AM Page 115 " FIRE COMMISSION ITEM 1 Town of Mamaroneck From: Tony Siligato-Town Comptroller U Re: Fire Claims Date: February 28,2018 The following Town of Mamaroneck Fire Department claims have been certified by Chief Paul Tortorella and submitted to the Comptroller's Office for payment VENDOR DESCRIPTION AMOUNT AAA Emergency Supply Co. Storz hydrant adaptor to engine 51 $ 280.00 Amazon Building Supplies,EXPO Wet Erase $ 74.34 FireCompanies.Com Quarterly dues 3/1/18-5/31/18 $ 209.97 Goosetown Enterprises,Inc. USED CDM 1550 LS+ $ 210.33 Goosetown Enterprises,Inc. Speaker,Antenna, Charger,Programming of Radios,Pagers $ 1,430.32 Sound Shore Pest Control Exterminating Services on 1/23/18 $ 65.00 Town of Mamaroneck PFFA Life Insurance for Career Staff of 12 for the Month of Febrauary 2018,two pay periods $ 211.23 Town of Mam'k Fire Dept. LI Fire EMS Show $ 89.03 UniFirst Corporation Cleaning supplies for building 2/2, 2/9,2/16/18 $ 230.42 Villa Maria Pizza February 2018 Department Drill $ 96.02 Villa Maria Pizza Explorer New Member Drill 2/7/18 $ 100.29 Westech Elevator Services,Inc. Maintenance for the month of February 2018 $ 175.00 WJWW 205 Weaver st Charges 12/24/17-1/25/18 $ 79.27 $ - $ - $ - Total: $ 3,251.22 FIRE commissil ITEM 2 NO ATTACHMENT AFFAIRS OF THE TOW! iTEM 1 NO ATTACHMENT AFFAIRS OF THE TOWN ITEM 2 o? p Town of Mamaroneck w m Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 •FOUNDED 1661 • TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 townadministrator @townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Consideration- Bonding Resolutions 2018 Capital Project Schedule Date: February 22, 2018 As we prepare to implement the approved 2018 Capital Project Plan, one of the first actions is to secure the financing for the projects. The Board is asked to consider the adoption of bonding resolutions (see attached) for three of the projects in the 2018 Capital Plan. Below is a brief summary of the projects and the amount of the required bonding for which approval is necessary: A. Capital Project 2018-14-Town Center Building Improvements $835,000 The project consists of the following: 1) HVAC Maintenance System 2) Second Floor Kitchen Renovation 3) Replacement of exit doors 4) Installation of ductless A/C units- phone room 5) Replacement of flat roofs 6) Exterior and Interior Painting 7) Generator Replacement B. Capital Project 2018-06- Highway Vehicles and Equipment $335,000 1) Replacement 3.5 yard payloader 2) Replacement Line Striping Machine 3) Replacement Sport Utility Vehicle 4) Replacement 2 Pickup Trucks 5) Replacement Air Compressor C. Capital Project 2018-48- Parking Lot#3 Improvements $125,000 This project calls for the replacement of the epoxy finish on the upper deck of Lot#3. ACTION REQUESTED: THAT THE TOWN BOARD ADOPT THE THREE BONDING RESOLUTIONS IN THE AMOUNTS LISTED FOR THE FINANCING OF CAPITAL PROJECTS 2018-14, 2018-06 AND 2018-48 Stephen V. Altieri Town Administrator BOND RESOLUTION DATED FEBRUARY 28, 2018. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE CONSTRUCTION OF IMPROVEMENTS TO TOWN CENTER BUILDING, IN AND FOR THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $835,000 AND AUTHORIZING THE ISSUANCE OF $785,000 SERIAL BONDS OF SAID TOWN TO PAY PART OF THE COST THEREOF. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant adverse impact on the environment;NOW, THEREFORE, WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The construction of improvements to the Town Center Building, in and for the Town of Mamaroneck, Westchester County, New York, including original equipment, machinery, apparatus, appurtenances, and incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of$835,000. Section 2. The plan for the financing of the aforesaid maximum estimated cost is as follows: a) by the issuance of$785,000 serial bonds of said Town, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law, and b) by the expenditure of$50,000 other monies hereby appropriated therefor. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is twenty-five years, pursuant to subdivision 12(a)(1) of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of -2- said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money,or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. -3- Section 9. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Town for such purpose, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM. The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: VOTING VOTING VOTING VOTING VOTING VOTING VOTING The resolution was thereupon declared duly adopted. * * * * * * -4- BOND RESOLUTION DATED FEBRUARY 28, 2018. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE ISSUANCE OF $335,000 BONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, TO PAY THE COST OF THE PURCHASE OF VEHICLES AND EQUIPMENT FOR THE HIGHWAY DEPARTMENT, FOR SAID TOWN. WHEREAS, acquisition of the capital items hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant adverse effect on the environment; and WHEREAS, it is now desired to authorize the fmancing of such capital items; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The purchase of vehicles and equipment for the Highway Department, each item of which is $30,000 or more, a class of objects or purposes, in and for the Town of Mamaroneck, Westchester County, New York, is hereby authorized at a maximum estimated cost of$298,000, and the purchase of such vehicles and equipment, each item of which costs over $15,000 and less than$30,000, a class of objects or purposes, is hereby authorized at a maximum estimated cost of $37,000, each including incidental equipment and expenses in connection therewith. Section 2. It is hereby determined that the plan for the financing of said class of objects or purposes is by the issuance of the $335,000 of bonds of the Town hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law, allocated in accordance with the maximum estimated cost of each class of objects or purposes ($298,000 and $37,000). Section 3. It is hereby determined that the period of probable usefulness of the aforesaid classes of objects or purposes is fifteen years as to objects or purposes with maximum estimated cost of$298,000, and 10 years as to objects or purposes with maximum estimated cost of$37,000, each pursuant to subdivision 28 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years. Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 5. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual -2- debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money,or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or -3- 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. Upon this resolution taking effect, the same shall be published in summary form in the official newspaper of said Town for such purpose, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM. -4- BOND RESOLUTION DATED FEBRUARY 28, 2018. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE ISSUANCE OF $125,000 BONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, TO PAY THE COST OF THE RECONSTRUCTION AND IMPROVEMENT OF PARKING LOT#3, IN AND FOR SAID TOWN. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant adverse impact on the environment; and WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The reconstruction and improvement of parking lot #3, in and for the Town of Mamaroneck, Westchester County, New York, including incidental improvements and expenses in connection therewith, is hereby authorized, subject to permissive referendum, at a maximum estimated cost of$125,000. Section 2. It is hereby determined that the plan for the financing of said specific object or purpose is by the issuance of the $125,000 of bonds of the Town hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is ten years, pursuant to subdivision 20(f) of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years. Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 5. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and • payable in such year. There shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 6. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, -2- place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money,or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication,or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. Upon this resolution taking effect,the same shall be published in summary form in the official newspaper of said Town for such purpose, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM. -3- AFFAIRS OF THE TOWN ITEM 3 < ?�9 7 o� r p Town of Mamaroneck Ls. n ` m Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 •FOUNDED 1661 TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 townadministrator @townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Westchester County/Town of Mamaroneck Property Tax Warrant Date: February 23, 2018 In April the Town collects the Westchester County and Town property tax levies. Attachment#1 is the property tax warrant for the Town to collect 2018 County of Westchester and Town of Mamaroneck Taxes. The warrant calls for the collection of taxes as follows: Judicial and County Taxes $42,893,124.00 Town and Town District Taxes 25,646,039.00 Water Arrears 61,772.94 $68,600,835.94 Note that the tax warrant is a revised warrant. That is because on December 24, 2017 the Town Board adopted a tax warrant that was based upon the 2017 County tax levy and the 2018 Town tax levy. By taking this action Town was able to allow residents to pre-pay property taxes in 2017. The revised tax warrant reflects the 2018 Westchester County tax levy. The County adopted its tax warrant in February of 2018. For those property owners that made tax payments in December of 2017, their tax bills for 2018 will reflect the balance due after deduction of the 2017 payment. As background, the Westchester County tax levy is apportioned among the Town and City governments in the County that are responsible for the collection of County taxes. Attachment#2 is a schedule of the apportionment of the Westchester County tax levy for the general county tax and the Town's share of the MTA tax. The apportionment is based upon each community's full value assessment. The Town assumes approximately 5.6% of the County tax levy for the general county tax. Attachment#3 is a schedule of the total County tax levy to be collected by the Town including the special districts. The formula for the apportionment of the County Special District tax levies is the same as for the apportionment of the General County Tax. However the difference is that the apportionment is only among those communities that are in the particular district. As an example Attachment#3 refers to a tax levy in the New Rochelle District. This apportionment is based upon the full value assessments of a portion of the Town of Mamaroneck, all of the Village of Larchmont, most of the City of New Rochelle and a portion of the Village of Pelham Manor. ACTION REQUESTED: THAT THE TOWN BOARD ADOPT THE REVISED 2018 WESTCHESTER COUNTY AND TOWN OF MAMARONECK PROPERTY TAX WARRANT AS PRESENTED AND THAT THE TOWN BOARD AUTHORIZE THE TOWN SUPERVISOR TO EXECUTE THE WARRANT. ` Stephen V. Altieri Town Administrator ATTACHMENT I *REVISED TAX WARRANT STATE OF NEW YORK ] COUNTY OF WESTCHESTER ] SS: TOWN OF MAMARONECK ] THE PEOPLE OF THE STATE OF NEW YORK To Anthony S. Siligato, Receiver of Taxes of the Town of Mamaroneck in said County: You are hereby commanded pursuant to the provision of the Westchester County Tax Law, Article 16, Chapter 852, Laws of 1948, as amended, and also pursuant to resolution of the Town Board of the Town of Mamaroneck adopted February 28, 2018, by authority of Chapter 313 of Laws of 1934, to receive and collect from the several persons named in the Assessment Roll hereunto annexed by the Westchester County Tax Law, Article 16, Chapter 852 of the Laws of 1948, as amended, for the neglect to pay the Judicial, County, Town and Town District Taxes, relevies, charges for services, exemptions removed, and water arrears after the levy thereof as follows: Judicial and County Taxes - $42,893,124.00 * Town and Town District Taxes - 25,646,039.00 ** Town Relevy - - 0 - Charges for Services - - 0 - Exemptions removed - - 0 - Water arrears - 61,672.94 ** $68,600,835.94 *2018 County Tax Warrant adopted Feb. 1, 2018. **2018 Town, Town District& Water Arrears Tax Warrant originally adopted Dec. 24, 2017. And you are hereby directed to deposit to the credit of the Town of Mamaroneck into the JP Morgan Chase Bank, all of such monies so collected by you by virtue of this warrant. And you are further commanded to make and file with the undersigned, the Supervisor of the Town of Mamaroneck, as required by the Westchester County Tax Law, Article 16, Chapter 852, Laws of 1948, as amended, the reports provided for therein. And you are further directed and commanded to proceed as directed and authorized by said Westchester County Tax Law, Article 16, Chapter 852, Laws of 1948, as amended. And in case any person named in said Assessment Roll shall neglect or refuse to pay his taxes or penalties (after giving the notices and waiting the time as specified in said Act) you are hereby authorized to collect the said taxes and penalties with the costs and charges of such collections in the manner provided by the Westchester County Tax Law, Article 16, Chapter 852 of the Laws of 1948, as amended, and for so doing this shall be your sufficient warrant. • ATTACHME II • RP-6094a(01/2018) STATEMENT OF COUNTY EQUALIZATION PURSUANT TO TITLE 2 OF ARTICLE 8 OF THE REAL PROPERTY TAX LAW NYS DEPARTMENT OF TAXATION AND FINANCE For the Calendar Year Beginning January 1,2018,Based on Assessment Rolls Completed,Verified,and Filed in 2017 OFFICE OF REAL Harriman Campus SERVICES W.A.Haniman Campus YTATE Buliding 8A-STAR Unit Albany,NY 12227 COUNTY: WESTCHESTER (1) (2) - (3) (4) (5) Taxable (6) (7) (8) (9) Full Valuation Net Assessed Value Certified of Taxable Assessed Value Upon Which County Real Property County Net Amounts County Tax SWIS Used for the Tax Is Equalization Used for ty Aof djustment justme t Levy Explanation Code City or Town Apportionment Actually Levied Rate Apportionment General Adjustment faer s of 550800 Mt.Vernon 152,238,418 151,829,401 3.02 5,041 007 219 16,188,690.81 (+or-) adjustments)88, 0. Adjustments 551000 New Rochelle 267,344,404 266,867,968 2.86 9,347,706,434 30,019,224.86 30, 19,224.86 551200 Peekskill 62,564,390 62,432,682 3.48 1,797,827,299 5,773,542.67 35,713,542.67 551400 Rye 140,845,790 140,666,648 1.58 8,914,290,506 28,627,352.93 5,773,542.67 551700 White Plains 281,226,830 280,830,623 3.17 28,627,352.93 551800 Yonkers 8,871,508,833 28,489,963.87 28,489,963.87 472,652,245 470,912,432 2.70 17,505,638,704 56,217,608.94 552000 Bedford 587,279,151 587,266,651 10.24 5,735,147,959 18,417,854.41 56,217,608.94 552200 Cortlandt 108,383,882 107,720,940 1.70 10,474,353.45 552400 Eastchester 102,743,138 102,264,945 1.17 6,375,522,471 28,200,796. 1 28,200,796.45 552600 Greenburgh 19,854,601,239 19,797,653,245 100.00 19,854,601,239 63,761,067.33 63,761,067.33 552800 Harrison 131,863,784 131,602,534 1.57 8,398,967,134 26,972,443.43 26,972,443.43 553000 Lewisboro 296,542,363 296,499,963 10.00 2,965,423,630 9,523,161.58 26,972,443.43 553200 Mamaroneck 9,791,065,824 9,770,731,198 100.00 9,791,065,824 31,443,029.23 31,443,029.23 553400 Mount Pleasant 145,240,091 144,781,677 1.43 10,156,649,720 32,617,065.37 32,617,065.37 553600 New Castle 1,068,549,782 1,068,545,982 19.05 5,609,185,207 18,013,337.63 32,617,065.37 553800 North Castle 118,600,949 118,515,499 2.19 5,415,568,447 17,391,556.75 17,393,556.75 554000 North Salem 1,363,909,149 1,363,907,649 100.00 1,363,909,149 4,380,057.90 14,381,057.90 554200 Ossining 4,775,658,451 4,770,380,624 100.00 4,775,658,451 15,336,549.76 5,336,549.76 554400 Pelham 3,147,248,841 3,143,683,344 100.00 3,147,248,841 10,107,075.07 10,307,075.07 554600 Pound Ridge 374,767,858 374,761,558 17.83 2,101,894,885 6,750,025.33 16,150,025.33 554800 Rye 7,299,937,391 7,282,409,097 100.00 7,299,937,391 23,443,019.27 3,453,029.27 555000 Scarsdale 8,966,533,475 8,941,754,777 90.50 9,907,771,796 31,817,818.79 33,847,818.79 555200 Somers 498,607,505 498,554,817 12.67 3,935,339,424 12,637,949.21 32,637,949.21 555400 Yorktown 128,314,521 127,641,112 2.38 5,391,366,429 17,313,834.39 17,333,834.39 555600 Mount Kisco 294,065,278 294,062,278 17.25 1,704,726,249 5,474,557.95 15,474,557.95 TOTAL 60,430,784,749 - 60,296,277,644 174,189,428,026 559,391,937.03 5,474,557.95 0.00 559,391,937.03 (10) In addition to the partial exemptions for veterans(RPTL,Sect 458(1)(2)(5)),clergy(RPTL,Sect 460), and volunteer firefighters'associations(RPTL,Sect 464(1)),list by law section or by ORPTS exemption code (11) I hereby certify that the Information In this report constitutes a true statement any other exemptions that the county legislature has passed resolution to be Included In the assesed value of fact: • used for apportionment in column 2: NAME ,�� TITLE Clerk&Chi z,,glral nistrative Officer E-MAIL ADDR sunda C: � ��t:,. -rle.i lators.com TELEPHONE 914-995-4604 ATTACHMENT III STATE OF NEW YORK ) COUNTY OF WESTCHESTER ) I,BENJAMIN BOYKIN II,Chair of the Westchester County Board of Legislators,do hereby certify that the following is a correct statement of 2018 taxes and assessments that have been duly apportioned,levied and assessed by the Westchester County Board of Legislators against the 2017 taxable property in the TOWN OF MAMARONECK at an annual session of said County Board of Legislators: Tax for County Operating Purposes $ 29,863,313 Tax for County Share of MTA 1,579,716 Refuse Disposal District Number 1 2,789,230 Mamaroneck Valley Sanitary Sewer District 3,986,438 New Rochelle Sanitary Sewer District 4.674.427 TOTAL ALL TAXES $ 42,893,124 IN WITNESS WHEREOF,I have hereunto set my hand and the Clerk of the County Board of Legislators has attested the same and affixed thereto the Corporate Seal of said County Board of Legislators this 2 C day of February,2018. ►�_ / !D. . BENJ . BOYKIN II % The Chair of the Westchester County Board of Legislators County of Westchester,New York ATTEST: Of SUNDAY VANDERBERG ? � H 2' V. I:4 The Clerk of the Westchester County a f It Board of Legislators u 1683 County of Westchester,New York ........ -cstER Go- AFFAIRS OF THE TOWN ITEM 4 o� 7 Town of Mamaroneck ti ' O ' ' z Town Center rn z 740 West Boston Post Road, Mamaroneck, NY 10543-3353 •FOUr:D1 c Li • TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 townadministrator @townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Senior Citizen Rent Increase Exemption Program (SCRIE) Date: February 1, 2018 The Town has received a communication from Chuck Lesnick of the New York State Division of Housing and Community renewal in reference to the SCRIE program. The program exempts income eligible senior citizens living in rent controlled apartments from rent increases. The landlords that have tenants in the program receive refunds from participating municipalities in the form of a property tax refund. The amount of the refund is based upon the lost rent revenue. Local governments participating in the program determine the maximum income limit for eligibility in the SCRIE Program. The State is requesting that the Town raise the maximum income for eligibility in the program to$50,000. In August of 2015 the Town Board approved an increase in the maximum income limit from$16,500 to$29,000. (See attached memorandum) Since the last income limit adjustment approved in 2015 no new senior citizens have joined the program. There are currently six participants in the Town's SCRIE Program. In 2014 the Town's total expense for tax refunds under this program was $14,285. Since that time, based upon approved rent increases for rent control apartments, the Town's expense in 2017 has risen to $22,534. One of the difficulties in considering an income adjustment for the SCRIE Program is predicting the number of new participants and the projected expense. So although there may be no new participants the Town's expense has increased due to approved rent increases for rent controlled apartments. To assist in the Board's discussion, in addition to my 2015 memorandum, I have attached fact sheets further detailing the program along with a listing of participating municipalities showing their income limits and number of participants. If you need further information, please let me know. / /i tephen V. Altieri Town Administrator ADDENDUM: At the Town Board Meeting on February 7th the Town Board considered raising the income limit from $29, 000 to $35, 000. 0 9� C o Town of Mamaroneck Town Center 740 West Boston Post Road,Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 9141381-7809 townadministrator@lownofmamaroneck.org Memorandum To:Supervisor and Town Board Re:Senior Citizen/Disability Rent Increase Exemption Program Date:August 13,2015 The Town of Mamaroneck along with a number of other communities In Westchester participate in the Senior Citizen Rent Increase Exemption Program. The program is administered in Westchester County by the New York State Division of Housing and Community Renewal. Essentially the program exempts eligible senior citizens from rent increases. The way the program works is landlords that have tenants in the program submit for a refund of taxes to the municipal government. The refund is essentially based upon the lost rent revenue. Municipalities treat the payment to the landlord similarly to a refund of taxes. Attached is a fact sheet from the Division of Housing on the program. In the Town,there are four landlords that have tenants eligible for the program. Our total refund expense in 2014 was$14,285. The amount can change every year depending upon the number of eligible tenants. One of the requirements for tenant eligibility is that the tenant cannot earn over a certain income level. When the Town adopted the program a number of years ago the income limit was set at $16,500. The Division of Community Renewal permits the municipality to amend the income limit. On the last page of the attachment is a listing of the participating communities and their individual income limits for the SCRIE Program as of 2014. I understand that the City of Yonkers has since raised their limit to$50,000 for 2015. What is before the Town Board is whether we should now raise our income limit? In considering this matter, the question that we cannot answer is how many additional tenants would be eligible if the income limit is increased and what our additional expense might be. On the attached listing, you will note that a number of communities have income limits of$29,500 which may be a worthwhile adjustment to put the Town in line with those communities. Stephen V.Altieri Town Administrator int It. Printed on Recycled Paper Altieri, Stephen "`.\ From: Seligson, Nancy Sent: Wednesday,January 24, 2018 5:35 PM To: Altieri, Stephen Subject: FW:Town Of Mamaroneck ETPA Attachments: Mamaroneck Town ETPA 2016-2017.pdf;Initial Filings of Senior Citizen 12.17.docx Dear Steve: Let's discuss this please. Thank you. Nancy From: Lesnick, Charles (NYSHCR) [mailto:Charles.Lesnick @nyshcr.org] Sent:Wednesday,January 24,2018 1:07 PM To:Seligson, Nancy<Supervisor @TownofMamaroneckNY.org>; Eney,Jaine<JElkindEney @TownofMamaroneckNY.org>; Sabrina Fiddelman(sfiddelman @townnofmamaroneckny.org)<sfiddelman @townnofmamaroneckny.org>; Katz,Abby <AKatz @TownofMamaroneckNY.org> Cc:Town Administrator<TownAdministrator @TownofMamaroneckNY.org> Subject:Town Of Mamaroneck ETPA /"1 As I have discussed with most of you, Mamaroneck participates in the Emergency Tenant Protection Act of 1974 (ETPA) and SCRIE/DRIE. Information about the program is provided on the following fact sheets: Rent Stabilization: http://www.nyshcr.org/Rent/FactSheets/orafacl.pdf ETPA: http://www.nyshcr.org/Rent/FactSheets/orafac8.0df SCRIE: http://www.nvshcr.org/Rent/FactSheets/orafac21.pdf DRIE: http://www.nvshcr.org/Rent/FactSheets/orafac20.pdf List of income limits for participating municipalities: http://www.nvshcr.org/Forms/Rent/RTP- 13ISCRIEINSTRUCTIONS.pdf Mamaroneck raised the income limit from$16,000.00 to$29,000.00 on October 15,2015.At that time,the council considered whether to raise the income limit to the state-wide cap of$50,000.00, but they wanted to see how many people would take advantage of the higher income limit to assess the fiscal impact on the city.The attached table shows that 0 Mamaroneck residential family units took advantage of the higher income limits.The total number of family units in Mamaroneck who participate in SCRIE is 1 .At present Mamaroneck does not participate in DRIE.The total number of residential family units who participate in ETPA is 245 in 10 Buildings—See attached list.The rent guideline approved by the Westchester Guidelines Board for 2017/2018 is 1%for a one year lease and 1.5%for a two year lease. htto://www.nvshcr.org/Rent/FactSheets/orafac3lb.pdf I hope that the city council will consider increasing the limit in Mamaroneck to$50,000.00 00 and/or include their participation in DRIE,this number is usually low in part because disabled people automatically qualify for SCRIE when they reach age 62.. Please let me know if you require additional material or would like me to brief the council or anyone '"lse. If you wish to call me please use my cell number listed below. Thanks. -Chuck Charles S. Lesnick, Esq. cyT SHEET A PUBLICATION OP NEW YORK STATE Andrew M.Cuomo,Governor DIVISION OF HOUSING AND COMMUNITY RENEWAL OFFICE OF RENT ADMINISTRATION #8 Emergency Tenant Protection Act of 1974 (ETPA) Chapter 576 Laws of 1974 as Last Amended This bulletin provides only general information concerning ETPA. For specific information, refer to the full text of the Act. In Nassau, Rockland and Westchester counties, rent stabilization applies to non-rent controlled apartments in buildings of six or more units built before January 1, 1974 in localities that have declared an emergency and adopted ETPA. In order for rents to be placed under regulation,there has to be a rental vacancy rate of less than 5% for all or any class or classes of rental housing accommodations. Some municipalities limit ETPA to buildings of a specific size, for instance,buildings with 20 or more units. Certain types of housing accommodations are not included in the provisions of ETPA, for example: housing accommodations in buildings containing less than six dwelling units;rent controlled apartments;motor courts;tourist homes; nonprofit units; governmentally supervised housing; and housing accommodations in buildings completed on, or after,January 1, 1974. The Rent Regulation Reform Act of 1993(RRRA)exempts certain apartments from regulation. See Fact Sheet#1, "Rent Control and Rent Stabilization,"for information on the deregulation of high rent apartments and the deregulation of high rent apartments occupied by high income tenants.Apartments in buildings converted to co-op or condo ownership that are or become vacant on or after July 7, 1993 are exempt from rent regulation. Each municipality declaring an emergency and adopting local legislation pays the cost of administering ETPA.In turn, each municipality can charge the owners of housing accommodations a fee up to $10 per unit per year as the Act provides. The local rent guidelines boards(one each in Nassau,Rockland,and Westchester counties)set maximum allowable rates for rent increases in stabilized apartments.These guidelines rates are set once a year and are effective for leases beginning on or after October 1st of each year. For more information or assistance, call the DHCR Rent InfoLine or visit your County Rent Office. Westchester County 75 South Broadway 3rd Floor —1 White Plains,NY 10601 Revised (4/02) Rent InfoLine(718)739-6400 Web Site:www.nyshcr.org tii1� Hy TACT SHEET Andrew M.Cuomo,Governor A PUBLICATION OF NEW YORK STATE DIVISION OF HOUSING AND COMMUNITY RENEWAI. OFFICE OF RENT ADMINISTRATION # 21 Special Rights of Senior Citizens The law grants certain exemptions from rent increases to tenants who are senior citizens. If a tenant or tenant's spouse is 62 years of age or older and is living in a rent regulated apartment,and the combined household income is at or below the income eligibility level and they are paying at least 1/3 of their disposable income toward their rent, the senior citizen tenant may qualify for the SENIOR CITIZEN RENT INCREASE EXEMPTION (SCRIE). If a tenant qualifies for this program, the tenant is exempt from future rent guidelines increases, Maximum Base Rent increases, fuel cost adjustments, and increases based on the owner's economic hardship and Major Capital Improvements. However, the tenant must pay the additional security deposit. When a current beneficiary permanently leaves the household, a remaining family member may file a transfer application to determine continued eligibility. SCRIE In New York City In NYC, the Department of Finance (DOF) administers the SCRIE program. To apply for SCRIE, the tenant of a NYC rent controlled or rent stabilized apartment must file an application with: NYC Department of Finance SCRIE/DRIE Exemption 59 Maiden Lane, 19th Floor New York,New York 10038 Web Site: www.nyc.gov/finance Tenants may also contact New York City's Citizen Service Center by dialing 311. In NYC, the income eligibility level will increase from$29,000 to$50,000 per household starting on July 1, 2014. Tenants receiving a NYC Senior Citizen Rent Increase Exemption (SCRIE) may choose a one-or two-year lease renewal. NYC senior citizen tenants may also carry this exemption from one apartment to another upon moving,upon the proper application being made to DOF. SCRIE Outside New York City In the counties outside of NYC covered by the Emergency Tenant Protection Act, the New York State Division of Housing and Community Renewal (DHCR)administers the SCRIE program. To apply for SCRIE, the tenant of the rent regulated apartment must file an application with: DHCR District Rent Office 75 South Broadway White Plains, New York 10601 (914) 948-4434 Rent InfoLine(718) 739-6400 Revised (10/16) Web Site:www.nyshcr.org #2! pg. 1 of 3 • Outside NYC, SCRIE is a local option and communities have different income eligibility limits and exemption allowances. Seniors applying for a SCRIE are required to choose a two-year renewal lease. Applications for SCRIE exemptions are made to the Division of Housing and Community Renewal on the Tax Abatement Certificate and Senior Citizen Rent Increase Exemption Application and Order(DHCR form RTP-13). Owners receive certificates for real estate tax payment. If you live in Nassau or Westchester County,call (914) 948-4434, to obtain an application and to inquire about your municipality's income eligibility level. Municipalities outside of New York City with a SCRIE Program are listed below. Nassau County City of Glen Cove Town of North Hempstead Village of Hempstead Village of Great Neck Plaza Westchester County Village of Croton on Hudson Village of Dobbs Ferry Town of Greenburgh City of New Rochelle Village of Hastings on Hudson Village of Irvington Village of Pleasantville Village of Larchmont Village of Tarrytown Town of Mamaroneck Village of Sleepy Hollow Village of Mamaroneck City of White Plains City of Mount Vernon City of Yonkers City of Rye Other rights for senior citizens include: 1. If a building is being converted to cooperative or condominium ownership under an Eviction Plan,an "eligible senior citizen"may refuse to purchase the apartment and remain in occupancy as a fully protected rent stabilized tenant with the right to a lease renewal. Rent controlled senior citizen tenants are similarly protected against eviction. "Eligible senior citizens"are tenants who are primary residents in the apartment and are at least 62 years of age or have a spouse 62 years of age or older on the date the New York State Attorney General accepts the Eviction Plan for filing. To take advantage of this benefit,an eligible senior citizen in NYC must elect,on forms provided by the Attorney General,to become a "non-purchasing"tenant within 60 days of the date that the Final Offering Plan is presented to the tenants. Outside NYC,there is no formal election requirement. 2. An owner cannot evict a tenant from rent stabilized apartments in NYC for the purpose of owner occupancy, when either the tenant or the tenant's spouse is 62 years of age or older unless the owner provides an equivalent or superior apartment at the same or lower rent in an area near the tenant's apartment. 3. For rent stabilized apartments outside NYC and rent controlled apartments statewide,an owner may not evict a tenant for the purpose of owner occupancy where any member of the tenant's household is 62 years of age or older. Revised(10/16) Rent InfoLine(718)739-6400 #21 pg.2 of 3 Web Site:www.nyshcr.org 4. A NYC senior citizen with a currently valid SCRIE order is not required to pay any portion of a fuel cost ..� increase that would raise the total rent to over 1/3 of the tenant's household disposable income.A senior citizen who applies for and is granted a SCRIE order within 90 days after receipt of the owner's fuel cost adjustment report,are retroactively exempt from paying any portion of the most recent fuel cost adjustment that would raise the total rent to over 1/3 of the tenant's total household disposable income. 5. A tenant 62 years of age or older may terminate his/her lease,without penalty, in order to move into a health care facility or senior citizen housing complex. If the senior citizen terminates the lease in order to move into a health care facility or senior citizen housing complex,the owner must receive at least 30 days written notice,accompanied by documentation of admission or pending admission to the health care facility or senior citizen housing complex. 6. All SCRIE recipients in any municipality are exempt from: A. Rent reductions for DHCR approved electrical conversions to individual metering(direct or sub-metering), as per the RCA 2014. The cost of electricity remains included in the rent until the SCRIE recipient vacates. The owner is however,permitted to install electric conversion equipment in the apartment when it is occupied by the SCR1E recipient. B. Deregulation of the apartment based on High-Rent High-Income,pursuant to the Rent Code Amendments of 2014 (RCA 2014). Owners shall not serve these tenants with an Income Certification Form and DHCR will not process an Owner's Petition for Deregulation. 7. To obtain a Social Security benefit verification letter,you may visit: www.socialsecurity.gov/myaccount, create an account and print a copy instantly. For more information or assistance, call the DHCR Rent InfoLine,or call or visit your Borough Office or County Rent Office. Queens Lower Manhattan 92-31 Union Hall Street 25 Beaver Street 6th Floor 5th Floor Jamaica,NY 11433 New York,NY 10004 (718)739-6400 South side of 110th St.and below Brooklyn Bronx 55 Hanson Place 1 Fordham Plaza 7th Floor 4th Floor Brooklyn, NY 11217 Bronx,NY 10458 Upper Manhattan Westchester 163 W. 125th Street 75 South Broadway 5th Floor 3rd Floor New York,NY 10027 White Plains,NY 10601 North side of 110th St.and above /i•■ Rent InfoLine(718)739-6400 Revised (10/16) Web Site:www.nyshcr.org #21 pg.3 of 3 Email address:rentinfotuulnvshcr.oru A PUBLICATION OF NEW YORK STATE Andrew M.Cuomo,Governor DIVISION OF HOUSING AND COMMUNITY RENEWAL. OFFICE.OF RENT ADMINISTRATION #20 Special Rights of Disabled Persons introduction-Rights for Disabled Persons The law grants certain protections for disabled persons who occupy rent regulated housing with regard to protection from eviction and exemption from rent increases. These protections are described below. Eviction protections for disabled tenants 1. An owner cannot evict a disabled tenant or the spouse of a disabled tenant from rent stabilized apartments in NYC for the purpose of owner occupancy unless the owner provides an equivalent or superior apartment at the same or lower rent in an area near the tenant's present apartment. 2. An owner cannot evict a disabled tenant from rent stabilized apartments outside NYC and rent controlled apartments statewide for purposes of owner occupancy. 3. If a building is being converted to cooperative or condominium ownership under a legal Eviction Plan, rent stabilized tenants who are eligible disabled persons may refuse to purchase their apartments and remain in occupancy as fully protected rent stabilized tenants with lease renewal privileges. Rent controlled tenants are similarly protected. The tenant's disability must be certified as of the date of the New York State Attorney General accepts the Eviction Plan for filing. To take advantage of this benefit, an eligible disabled person in New York City must elect,on forms provided by the Attorney General, to become a "non-purchasing" tenant within 60 days of the date that the Final Offering Plan is presented to the tenants. Outside NYC, there is no formal election requirement. For the purposes of these protections, disabled persons are tenants and/or spouses of tenants who have an impairment resulting from anatomical, physiological or psychological conditions demonstrable by medically acceptable clinical and laboratory diagnostic techniques that are expected to be permanent, and prevent the tenant from engaging in any substantial,gainful employment. Rent Increase Protections for Disabled Tenants DRIE in New York City In New York City, a tenant may apply, if eligible, for a DISABILITY RENT INCREASE EXEMPTION (DRIE).When a current beneficiary permanently leaves the household,a remaining family member may file a transfer application to determine continued eligibility. Revised (in8) ( Rent InfoLine(718)739-6400 #20 pg. 1 of4 Web Site:www.nvsbcr.orn The applicant with a disability must be named on the lease for the rent-regulated or cooperative/ condominium apartment(where the mortgage is or once was federally insured under Section 213 of the National Housing Act). For the purposes of qualifying for DRIE,a rent-regulated apartment includes apartments subject to rent stabilization, rent control, Mitchell-Lama regulations, and the New York City Department of Housing Preservation and Development's Division of Alternative Management Programs(DAMP). If a tenant qualifies for this program, such tenant is exempt from: 1. Future rent guidelines increases, Maximum Base Rent increases, fuel cost adjustments, increases based on the owner's economic hardship, or Major Capital Improvements. However, the tenant must pay any additional security deposit that would be required as a result of these types of increases. 2. Tenants receiving a Disability Rent Increase Exemption (DRIE) may choose a one-or- two-year lease renewal. 3. NYC disabled tenants may also carry this exemption from one apartment to another when moving, upon the proper application being made to the New York City Department of Finance,DRIE Unit. 4. Deregulation of the apartment based on High-Rent High-Income, pursuant to the Rent Code Amendments of 2014 (RCA 2014). Owners shall not serve these tenants with an Income Certification Form and DHCR will not process an Owner's Petition for Deregulation. 5. Rent reductions for DHCR approved electrical conversions to individual metering (direct or sub-metering), as per the RCA 2014. The cost of electricity remains included in the rent until the DRIE recipient vacates. The owner is however, permitted to install electric conversion equipment in the apartment when it is occupied by the DRIE recipient. Eligibility requires that such tenant is a recipient (or former recipient, as described below) of benefits from any of the following programs: a) Social Security Disability Insurance (SSDI) or Supplemental Security Income (SSI) under the Federal Social Security Act; b) Disability Pension or Disability Compensation benefits as provided by the United States Department of Veteran Affairs; or c) Medical Assistance benefits pursuant to NY State Social Law, and a former recipient of SSDI or SSI benefits. The aggregate disposable income (for all members of the household residing in the housing ,4•11N accommodation whose head of the household is a person with a disability) for the applicable income tax year cannot exceed the maximum income eligible for SSI benefits under federal law. However, an increase in SSI benefits which take effect after the eligibility date of DRIE benefits is not included in the aggregate disposable income. Revised (ins) Rent InfoLine(718)739-6400 #20 pg.2 of 4 Web Site:www.nvshcr.ore To apply for DRIE, the tenant of a NYC rent controlled or rent stabilized apartment must file an application with: NYC Department of Finance SCRIE/DRIE EXEMPTION 59 Maiden Lane, 19th Floor New York,NY 10038 Tenants may also contact New York City's Citizen Service Center by dialing 311. PRIE-Outside New York City The Office of Rent Administration (ORA) has been notified that in Westchester County, the municipalities of City of Mount Vernon,Village of Irvington,Village of Croton on Hudson, Village of Sleepy Hollow, Dobbs Ferry, Greenburgh, Hastings on Hudson,New Rochelle, Yonkers and the City of Rye have adopted DRIE. ORA has also been notified that in Nassau County, the municipality of the Town of North Hempstead has adopted DRIE. Applications for DRIE exemptions are made to the Division of Housing and Community Renewal on the Tax Abatement Certificate and SCRIE/DRIE Application and Order(DHCR form RTP-13). If you live in Westchester County, call (914) 948-4434, to obtain an application form and to inquire about your municipality's income eligibility level. Owners receive certificates for real estate tax payment. When a current beneficiary permanently leaves the household,a remaining family member may file a transfer application to determine continued eligibility. A DRIE recipient outside of New York City is also entitled to the following exemptions: 1. Deregulation of the apartment based on High-Rent High-Income, pursuant to the Rent Code Amendments of 2014 (RCA 2014). Owners shall not serve these tenants with an Income Certification Form and DHCR will not process an Owner's Petition for Deregulation. 2. Rent reductions for DHCR approved electrical conversions to individual metering (direct or sub-metering), as per the RCA 2014. The cost of electricity remains included in the rent until the DRIE recipient vacates. The owner is however,permitted to install electric conversion equipment in the apartment when it is occupied by the DRIE recipient. PHCR Services The Central Office of the Office of Rent Administration at Gertz Plaza, 92-31 Union Hall Street, Jamaica,NY and the Borough and County Rent Offices are totally accessible buildings, including the bathroom facilities. Staff members at all Rent Offices are available to assist visually-impaired persons with forms and other printed materials. With advance notification, staff members can also provide assistance for tenants and owners with hearing impairments,or serious mobility problems. if a hearing-impaired person is a party or a witness at a hearing before the Division of Housing and Community Renewal (DHCR), DHCR will provide a signer to interpret the proceedings. Sources: Real Property Tax Law Section 467-b New York City Rent Stabilization Law Section 26-509 Rent InfoLine(718)739-6400 Revised (1/18) Web Site:www.nyshcr.org #20 pg.3 of 4 Email address:rentinfo@nyshcr.org For more information or assistance, call the DHCR Rent Infoline, or visit your Borough or County Rent Office. Queens Lower Manhattan Westchester County 92-31 Union Hall Street 25 Beaver Street 75 South Broadway 6th Floor 5th Floor 3rd Floor Jamaica,NY 11433 New York,NY 10004 White Plains,NY 10601 (718) 739-6400 South side of 1 10th St.and below Brooklyn Bronx Upper Manhattan 55 Hanson Place 1 Fordham Plaza 163 W. 125th Street 7th Floor 4th Floor 5th Floor Brooklyn,NY 11217 Bronx,NY 10458 New York,New York 10027 North side of 110th St.and above /~1 Revised (1/18) Rent InfoLine(718)739-6400 #20 pg.4 of 4 Web Site:www.nvshcr.org To ) Initial Filings of Newly Eligible Senior Citizen& Disability Rent Increase Exemption(SCRIE/DRIE)applications made possible because the listed municipalities that have increased the Maximum Income Limitation(MIL)as shown: YEAR:2017 Municipality: 'I5 16' Totals Jan.2017 Feb. Mar. April May June July Aug Sept Oct Nov Dec 17 TOTALS New Rochelle,City of Effective Date: 06/01/16 Revised MIL: $40,000.00 - 1 0 1 1 0 1 1 0 1 0 0 0 Mount Vernon,City of Effective Date: 05/01/15 Revised MIL: $40,000.00 S 0 1 0 0 0 0 1 0 0 0 0 Hastings on Hudson Effective Date:06/09/15 Revised MIL: $50,000.00 0 0 0 0 0 0 0 I I 0 0 0 0 Greenbureh,Town of Effective Date:07/01/15 Revised MIL: $40,000.00 0 4 0 0 0 0 0 0 0 0 0 0 0 Yonkers,City of Effective Date:07/01/15 Revised MIL:$50,000.00 23 23 1 1 1 0 1 4 2 2 0 0 1 Page One Initial Filings of Senior Citizen&Disability Rent Increase Exemption (SCRIE/DRIE)Applications for the Listed Municipalities that have increased the Maximum Income Limitation (MIL). YEAR: 2017 Municipality: '15 16 Totals Jan'17 Feb Mar. April May June July Aug Sept Oct Nov Dec 17'TOTALS Croton on Hudson,Village of Effective Date:07/01/14 Revised MIL: $50,000.00 0 0 0 0 0 0 0 0 0 0 0 0 0 Mamaroneck,Town of Effective Date:09/16/15 Revised MIL:$29,000.00 0 0 0 0 0 0 0 0 0 0 0 0 0 North Hempstead,Town of Effective Date: 09/29/15 Revised MIL: $40,000.00 0 0 0 0 0 0 0 0 0 0 0 0 0 Irvington,Village of Effective Date: 12/07/15 Revised MIL: $40,000.00 0 I 0 0 0 0 0 0 0 0 0 0 0 ) ) ) 1 Page Two Initial Filings of Senior Citizen&Disability Rent Increase Exemption(SCRIE/DRIE)Applications for the Listed Municipalities that have increased the Maximum Income Limitation(MIL). YEAR: 2017 Municipality: 16'Totals Jan'17 Feb Mar. April May June July Aug Sept Oct Nov Dec 17'TOTALS White Plains,City of Effective Date: 06/01/16 1 0 0 1 1 0 1 0 1 0 0 0 Revised MIL: $30,000.00 Mamaroneck,Village of Effective Date: 09/07/16 0 1 0 0 0 0 0 0 0 0 0 0 Revised MTh: $35,000.00 Page Three L% FY 2016/2017 ETPA BILLING MUNICIPALITY: MAMARONECK TOWN BLDG ID(S) TYPE BUILDING NAME ADDRESS UNITS CHARGE 651128 RENT LARCHMONT ACRES EAST 5- 8 RICHDELL RD 110 51,100 650399 COOP LARCHMONTTERRACE APTS 2 WASHINGTON SQUARE 16 $160 651801 COOP 17 NORTH CIIATSWORTH AVE 1 540 505286 COOP 1299 PALMER AVE 18 5180 651312 COOP LARCHMONT ACRES WEST 1- 4 RICHDBLL RD 50 5500 651312 COOP 21 NORTH CHATSWORTH AVE 4 540 651038 COOP 16 NORTH CHATSWORTH AVE 2 S20 651737 COOP 172 MYRTLE BLVD 1 SIO 631062 COOP 11 ALDEN RD 6 560 650246 RENT I- 3 DILLON RD 34 $340 10 BUILDINGS 213 52,450 /dlibN AFFAIRS OF THE TOWN ITEM 5 .1 Town of Mamaroneck 0 0 w m Town Center C) 740 West Boston Post Road, Mamaroneck, NY 10543-3353 •FOUNDED 1661 • TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 townadministrator @townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Larchmont Library Budget/Capital Project for Stairwell Improvements Date: February 13, 2018 Subsequent to the meeting regarding the 2018/2019 Library Budget, the Town Board requested additional information on the proposed stairwell improvements that were part of the Library's 2018/2019 Capital Budget. I did speak with Laura Eckley on this subject. I indicated to her that with all the various Town capital projects pending there were questions as to the need for the project at this time. The stairwell was originally included as an add alternate when bids were received for the Library transformation project. The bid received at that time for the stairwell was $30,000 and the Library did not accept the bid. Funding for the stairwell project was to come from the Library's capital fund. The project as proposed included: replacing lighting with LED fixtures, connecting the stairwell doors to the fire alarm system so they automatically shut in the event of a fire, updating the handrails so they are ADA compliant plus painting and depending on cost replacing the rubber flooring with carpet. The Library is in the midst of having a complete survey done of its mechanical system including; the HVAC system, electrical systems, plumbing, elevators and fire alarm systems. We both agreed that the survey could identify the need for more repairs and restoration to the mechanical systems which may significantly change their overall capital plan. In view of that possibility, Laura was comfortable with delaying the stairwell project until the mechanical system survey is completed and the Library has the opportunity to review its overall capital plan. Stephen V. Altieri Town Administrator Vfir Foe I x_ LARCHMONT Board of Trustees LIBRARY I B R A R Y Library Director Pamela Tillinghast Dubitsky, Chair Laura P.Eckley Jennifer Jordan Conley Lauren Gottfried Liaisons Maureen Feerick LeBlanc Village of Larchmont Barbara Loomis Liptack Carol Miller John McGarr Town of Mamaroneck Linnet Tse Jeffrey King February 1,2018 The Honorable Nancy Seligson The Honorable Lorraine Walsh Supervisor,Town of Mamaroneck Mayor, Village of Larchmont Members,Town Council Members,Board of Trustees 740 West Boston Post Road 120 Larchmont Avenue Mamaroneck,New York 10543 Larchmont,New York 10538 Larchmont Public Library: Proposed Operating Budget for Fiscal Year 2018-19 Dear Supervisor Seligson, Mayor Walsh,Town Council and Village Board: The Board of Trustees of the Larchmont Public Library is pleased to present you with the Library's proposed budget for Fiscal Year 2018-19. This budget is for the amount of$2,303,322,an increase of 1.68%over the current year's budget.The Library is funded primarily through transfers from the Village of Larchmont and the Town of Mamaroneck;this proposal anticipates a 2% increase in the amount of those transfers for FY 2018-19. Our Board maintains very careful oversight of the Library's finances and,working closely with Director Laura Eckley, has made every effort to keep these budget projections lean. The following provides an overview of the Library's proposed budget: Expense Increase of 1.68%. In FY 2018-19,we project the Library's expenses will increase by 1.68%(or $38,077). This increase is due to(a)a 2%salary increase for FY 2018-19 in accordance with the CSEA contract and (b)a 9.6% increase in the cost of employee health insurance. Please note that we do not anticipate any staffing increases in FY 2018-19. In addition, in preparing this budget,we were able to reduce other expenses by 4.3% in order to partially offset these employee-related increases. Funding Increase of 2%. For FY 2018-19,we are seeking a 2% increase in the amount of funds transferred to the Library from the Village and the Town. The Village's apportionment(42%)is projected to be $920,031 (an increase of$18,040)and the Town's apportionment(58%)is projected to be$1,270,516(an increase of$24,912).1 Please note that our revenues show a 20%reduction in fines(equal to$10,000), based primarily on the fact that circulation in our library has decreased consistent with county and nationwide trends. Since 1930,Library costs have been apportioned between the Village and the Town based on the number of cardholders residing in each locality.Our staff conducts an annual review of cardholders and their localities to ensure an accurate apportionment. 121 Larchmont Avenue, Larchmont, NY 10538 1 914.834.2281 I LarchmontLibrary.org • Contribution From the Fund Balance. In an effort to keep the funding increase as low as possible for the Town and Village,the Board is recommending an internal transfer from the Library's fund balance for FY 2018-19. This proposed budget includes an additional contribution of$40,000 from the Library fund balance, leaving our projected fund balance at just over 25%of annual operating expenses as of 5/31/2019. As you will see from the attached statistics for FY 2015-16(the most recent period for which statistics are available),our Library is among the busiest in Westchester County. These statistics are particularly impressive since they cover six months during which the Library building was undergoing a major renovation;although the majority of the collection was in storage and the staff was providing limited services to patrons in the Village Center,our statistics remained relatively steady as compared to previous years. Our community actively uses and values this beloved local institution. It is our great pleasure to present this budget to you and to continue the tradition of service to the Library patrons of the Larchmont/Mamaroneck community. We thank you for your continued support of the Larchmont Public Library. Sincerely, Pc,4.67 Pamela Tillinghast Dubitsky Laura P.Eckley Chair, Board of Trustees Library Director cc: Library Board of Trustees Town Administrator Stephen V.Altieri Village Administrator Justin Datino Village Treasurer Denis Brucciani Village Budget Committee We are proud of these statistics comparing the Larchmont Public Library to the other Westchester libraries. 2 In FY15/16, we served 17,670 residents of the Village of Larchmont and the unincorporated area of the Town of Mamaroneck. Our library ranked 15th by population among the 38 Westchester libraries, yet our usage statistics show that we are among the busiest in the county. Please note that during the 2016 renovation, our library building was closed for six months of FY15/16, with the majority of our collection in storage and our staff providing limited service to patrons in the Village Center. • Circulation. We ranked 9th in number of total items checked out (293,580), and 6th in number of items checked out per hour open (95.69 items per hour open). • Library visits. We ranked 12th in number of visits (199,250) and 15th in number of visits per capita (11.28). • Reference. We ranked 9th in number of reference questions answered by our staff (42,345) and 6th in reference questions per capita (2.4). • Programming. Our staff offered 1,010 programs attended by 25,198 patrons, consistent with prior years despite limited space during the renovation. • Children's Room. Our award-winning Children's Room ranked 10th in number of programs held (601) and 8th in number of books circulated (102,108). • Cost-effectiveness. We ranked 7th lowest in costs per item checked out ($6.98). Due in large part to the far-sighted and successful partnership between the Town and the Village and to our careful oversight, we are among the most cost-effective libraries in Westchester. 2 Library rankings are from FY 15/16,the most recent period for which county-wide statistics are available. Larchmont Public Library Annual Summary 2017 Staffing • Hired full-time Reference Librarian Alex Gaete. • Hired part-time (1) Reference Librarians Jonathan Heifitz,Jim Leftwich, Frances Riley and Erin Senig Schirota, (2) Library Clerk Christian Brunson and (3) custodian Eduardo Ayala. • Staff Assistant Ryan Madonna moved away after taking Family Medical Leave; Hired DJ Brucciani as Seasonal Clerk to handle Ryan's workload. • Offered Retirement Incentive to the three eligible non-management employees. No one exercised the option. • Staff development: (1) Children's Librarian Linnea Moosmann attended ALSC Institute at ALA Midwinter in Atlanta; (2) Reference Librarian Alex Gaete attended ALA Annual in Chicago; and (3) entire professional staff attended NYC Bookfest in May. • Library Director Laura Eckley served as 2017 PLDA President and Children's Director Rebecca Teglas served as 2017 Chair of WLS's Youth Services Committee. • Library Director Laura Eckley honored by Larchmont Rotary. Friends of the Library donated$1,000 in her honor to Library. • Held first annual Library Holiday Party for staff,board and liaisons,cosponsored by Library and CSEA Union. Very fun event! Buildings and Grounds • Signed MOU dated June 1,2017 with Village of Larchmont and Town of Mamaroneck for library to manage the Village Center,taking over management from VOL. • Created administrative procedures and documentation to rent VC and Michael P. Coords Activity Room. Began rental program. • Transformation Project: (1) completed final punch list for renovation; (2) repaired new main floor women's bathroom;and (3) installed plaques and directional signage throughout building. • With gifts from Friends of the Library, (1) replaced self-check machine in Children's Room, (2) replaced twelve book carts, (3) installed new bench in lower level Children's Lobby, (4) installed new bookdrop/self-check stand and catalog computer stand in main library and (5) added directional signage along exterior library path. • Repaired extensive HVAC problems and initiated consideration of systems analysis and/or service contract. • Children's Room: (1) extended WIFI to the room; and (2) replaced furniture,toys and wall mounts (partially funded by the Friends). • Staff Room:replaced furniture. • Installed outdoor electrical outlets and timing system for holiday lights. • Installed new exterior door access system. • Garden: (1) installed sculptures in Ryder's Garden; (2) resolved water leak in sprinkler system; and (3) replaced tree on front lawn (gift in honor of Dr.Theodore Smith). Finance • Completed settlement with architect Richard Hein regarding leaking Children's Room windows (from 2010 CR renovation). Received final payment. • Closed out Children's Room Renovation fund,transferring remaining amount $21,538 into Building Maintenance Fund • Submitted Fiscal Year 2017-18 budget with .7%increase to TOM and VOL. Budget approved as submitted. • Received generous bequests from Hayden Smith,Albert Any and Beatrice Mangin. • Created separate fund for Ryder's Garden donations. • Worked with VOL to create new financial reports and procedures following installation of new accounting system software. Collection and Programming • Began Tech Tuesdays Program to encourage patrons to learn more about library's online services and receive hands on help in getting started. • Completed first year of biweekly Great Courses Series "Turning Points in American History"attended by up to 40 people at each session. • Extended study hours for Teens during exam periods. • Teen Librarian Kim Larsen began collaboration with MHS Transition Academy hosting multiple class visits to the library during the school year. • Added Hudson River Museum to Museum Pass Program • Held community wide Eclipse Viewing program on library lawn attracting over 350 people. • Adult Librarians undertook major review of Fiction Collection,weeding titles that had not circulated in recent years,replacing damaged and missing titles and doing overall neglected collection maintenance. Policies and Procedures • Began Strategic Plan process,meeting as committees and conducting SWAT analysis for publicity,programming,personnel,circulation,facilities and finance. • Created Facilities Use and Rental Policy for Village Center and Michael P. Koords Activity Room. • Conducted annual review of cardholders to determine 42/58%VOL/TOM split. • VOL re-appointed Trustee John McGarr for 5-year term. Publicity and Community Outreach • Planned One Book Community Read with Mamaroneck Library for April 2018 focusing on the book"1968"by Mark Kurlansky.Planned numerous programs throughout the community,including an art project and book discussions. • Constant Contact: divided Children's and Adult e-newsletters into two separate mailings. • Extended Home Bound Library Services through Friends of Family. • Promoted programs for Traffic Commission, Humanities Counsel and TOM and VOL Rec Departments. • Co-sponsored vision program with Larchmont Lion's Club. • Planned joint programs for 2018 with TOM Sustainability Committee and Larchmont Farmer's Market. • Partnered with TOM Committee for Environment to sell Food Waste kits at library. Larchmont Public Library Proposed Budget FY17/18 - Summary Sheet Proposed Budget-Expenses FY17/18 FY18/19 Actual Proposed Change Notes SPECIAL ITEMS Subtotal 35,500 35,500 - Insurance,Taxs PERSONNEL Subtotal 1,192,650 1,219,000 26.350 Staffing EQUIPMENT&LIBRARY MATERIALS Subtotal 166,000 151,900 (14,100) Materials CONTRACTUAL EXPENSES Subtotal 264,650 259,300 (5,350) Facilities,Utilities Prof Services INTERFUND TRANSFERS Subtotal 53,000 50,000 (3,000) EMPLOYEE BENEFITS Subtotal 553,445 587.622 34,177 Benefits TOTAL 2,265,245 2,303,322 38,077 Proposed Budget-Revenue FY17/18 FY18/19 Actual Proposed Change Notes Town of Mamaroneck 1.245,604 1,270,516 24,912 2% Village of Larchmont 901,991 920,031 18,040 2% Library Fund Balance 40,000 40,000 - Friends of Larchmont Library 10,000 10,000 Additional misc revenue excluding tax levys 67,650 62,775 (4,875) -7.21% REVENUE TOTAL 2,265,245 2,303,322 38,077 1.68% TOTAL REVENUE EXCLUDING TAX LEVYS 117,650 112,775 (4,875) -4.14% • 2/112018 • Larchmont Public Library Proposed Bud•et-E enses � _.._. . FY 16/17 FY17H8 FY1819 Budget •.,• ' H 1.• Y-Ef ; : PE 1'11..-:,- 1 Pr[ SPECIAL ITEMS - : I ='�� _ _� Unallocated Insurance Jj 23000 _ - 21.6171 __ 23000 • Y3,000 -' Taxes/Assessment Music Property _ i 10000 6,481 7.500 __----, _ 7.5O0 ---- Contingent Account ii _ 7,500 _ _ 5,000 - ' _ 5,000 - - _-_- Slblorar L. 40500 _..._ 280981 _ 35,500 0'- 35,500 _- PERSONNEL .....-1 1 - 1,173440 1 075290 11 650 .._-062,815 -...._ 121b,000. ._- 28,350 Salaries • _ � _ � -..._. Emergency Compensation ... _ _ ... ._.__ 4,000 2,431 4,000 _.. 1.,441_-- 4:000 -- - - 1Sublotal -_ 1,177,440 1.077.722 ±792,650 ._.__664,256 1,219,000 _ 28,3350• - --.__-, r - _._.. ECl11PMENT i LIBRARY MATERIALS _ - - _...__. ..__ � -._„ OR=Equipment _-�- .- ._.. 3,500 2,734 3,500 _ 766 2,500 (1, 1, Bua6ry Equipment _ - . 1 900. _ 10852 - 1,900.-. 2 785' 1,900 "-.-'-- AudrobookslCq I _ 11900 0,425 11,900 S ._�.-_-_ .__ _...___ '209 7,000 (1, Books 91 000 90 622 r 91 000` 17 526 87,000 - - (400 - Bindery Penodicab and Serials J - - .. 19 000 9,600 19,000 .....1 388 15 000 �100� VideoIDVDs 15 500 15 189 15 500 6 486 14 500 (1,000)1�_._....__.. - ' - .._. ._. 11 MuacCDs ..._25,,00 1,603 2,500._.. 1007 -- _.. _.. . . 2.000. ('�% *books 11309 -. .._._ _17,000 _. i .._ 13 000 21,787 1 S 000 Nudio 5,700 7,196 -_- 5,700 306 7,000 • ...... __--_ . Subtotal 186,000 165,989 166,000 i 93,356 `.._. 151 900 ,L14.1 .-_. L __-- 1 .__... _ ...___._ CONTRACTUAL EXPENSES It _, ...._ Telephone - 4200 _.. 2601 --- 4,200 ....__1.318 500 -._ p0� Service ContraW 18,400, 24,749 19,400 9,364 18,400 Ebcts ty.._. __ 42000 34,607 38000 25.__`96 38 000 Fuel 011 _._._ - 10,000 5,613 5000 7,000 ----- 1008 -- Water _)._- 2,000 2,617 2,000 1,707 2500 500. Operstnp Supptias _-- - --'- - -1 - --- -,.._-.-- r. .- -- ---- Bldg 8 Ground Supplies .I _-__ 9.200 11.452 I 9 200 .__..4 905 two 7.. _ (700) _ Bldg rencetd Maintenance De ..---- 1 ....._- 12.000. 10.346 i__.. ..._..._ 24.850 000 ---"-5, 22.000 ,000 1,0 0 - ALWprof dev Conteronua Seminars,Dues Miscellaneous - 750 107._:.._ 750 262 ....750 ----- . Temp Servipe _ - - _ -Postage _._. - ... .._._ 1:000 1,342 1.000 _._ ._.. 54 1000 - ----------, Computer Supplies -.__....--.-- 2,500' 1,190 2,500 11 1300 Petty cash - - - - - Independent Audit - _.. ... - 'r- 6,500 I 6383 6,500 1 6,383_ --. 6599 - Professional Services -- - ' 13.000 2,629 13 000 2,056 13,000 --- - '- - E9uipmentMamMnance _ 800 . 299 800 _,---- II Pa 1 Prou -1 ._. --. 500 -_ -- ! i._ 3.200 _.- 9 010- --- 3 ) Programming---_-- ___--)_- - -20,000 ._.__ .22,908 20000. ._.. _._ 16,326 „_..... 20000 --- .-__... _-....1. S10,000FOL gift Publicity -- ---_-.. _ .. 6,500 ..-....___ 10,252 4 ._1 8 ' - 1 Rent-Parking Nw 3,750 3,750 730 _ _2,188 _....3750 ....__ Library Supplies ...._..__..._ ..._ _r .---1S,�---, 16,161 ._......__.-._15,000. ...... '9723 -.._...._. 12000 .._._..._...000 CIrcS.yatsm Maintenance 75.000 78 147 _75000 371162 80000 5„__000 WLS Subtotal , ..292800 .._ .2711001 204 ......._ 1'at 1 _.__.... 23$,300 5 __.... INTERFUNO TRANSFERS `--.....1...... _._-. ._ .... ._-------j- _. - ---+- Transfer to General Fund .... +-- ..._ 3,000 _... 1 253' --- 3 000 _. ,,, . Transfer to Coolie!Fund - - - 60 i 50,000 --50 .._._ ._-. 50,000 - • .-- Subtotal 33,000 51,253 53,000j -._. U ._. 50.000 ----.3000 - ----- r-__.._..._._-__----' -'------ - EMPLOYEE BENEFITS _ Stale Retirement _I ._._._... 159,608 132,110 _.._...141740 .....___ • .162 022 --- 67. 14.986 of salmis Social Security _._ .__._. 89,768 83 838 . .._91,245........- .51,475 93570 _2,325 7.65%of Wants Workmen's Come - -- _ -... 70-,500 - 9,975 10,000 _.-. -'-'10,000 Unam�b�meM Insurance � --------- • __-.- -__ ._.... __. Disability.Insurance ._- ........ 2,500 371 ......_ 2,500 515 2,000 500 MTA TAX ._._. _.. ------- -_--- ' ---^ 3,990 2,510 Health Insurance 243,460 -.........._....244878 ----- 267,500 134,270 - 300,530 --- 33,030 9.614 increase -r i Dental insurance 18 18,200 13600 9,750 19,500 - ...- Subtotal ._. -- _ 528 __-- 491,882 -__-553445 195010 567,622 34;177 - ____ -- - TOTAL 23817566 -__ 209I 9167_ _ 2,265,245 1106,307 2,303,ii 36,077'--- 2/1/2018 ' a Larchmont Public Library Proposed Budget - Revenue FY16/17 FY17/18 FY18/19 j..-_ Budget Actual Budget YTD 1/8/18 Proposed Change Notes CULTURE AND RECREATION i --- -- ------ Library Charges--Fines 50,000 39,228 50000 23,145 40,000 -10,000 Library Services-OtherGwRa 1,236,945 1,236,945 1,245,604 0 1,270,516, 24,912 TOM"Increase subtotal- 1,286,945 1,276,171 1,295,604 23,145 1,310,516 14,912 USE MONEY 0 Interest Earnings 150 164 150 228 150 0 - subtotal t 50 164 150 - 228 150 0 r SALE PROPERTY -- ---._ - O 2,500 k - T - - 1 000 gook sa Minor Sales(Bookaab printers;copiers) 750 1,820, 1,500 500 1,350 2 500 Sale of Instructional Materiels _ 4000 2.354 4000 1,143 2 500 -1,500 lost and paid Items Insurance Recoveries J-_ 0 223 0 0 0 0 D/sabgty Insurance jaubtofal I 4,750 4,397 5,500 2,492 5,000 1I MISC ___ Refund of appropriations--- - _.-_ - 0 o 0 - 0 0!, Gifts&Donations 7,500 9 7731 7,500 8 151 7,500 0 Facility Rental � _._._ j 228 _ 5,000 5,000 _ ---t _ Unex ended balance 8,000 10,446 100001 0 10,000 0 Gift from FLL - Miscellaneous xIL balance 30,000 - 0 -_40,000 0 40000 0 subtotal - 45,500 20,218 57,500 6,379 62,500! 5,000 -- T.---- _-+--_ - 0 _.. • Transfer from Trust --_--- __-- -__..._.._..- 0 0 .. - --- - 18,040 VOL Y7i Increase STATE AID 1B 040 subtotal 895,721 895 721 901,991, 0 920 031.__ _ -- 0, - -- Transfer fr om_general fund 895 721 895 721 901 991 T 0 920031 State Aid 4,500 5,1251 4,5001 4,815 5,125' 625 -_ ____ -__subtotal 4,500 5,1251 4,5001 4,615 5,125 625 - - - `- _._... ._4 p TOTAL L _ - 2,237,588 2,201,796 2265 245 36,859 2,303,322 38,077 -- - -- REVENUE 1 _ _ ---- Total Revenue Excludi Tax Le 104,9001 117,650 112,775 %decrease -------_----.. .. _........ I I � • . Library Unexpended Fund Balance FY Starting Balance Contribution to Operating Anticipated Transfer to Capital Ending Balance 17/18 689,773 40,000 649,773 currently reduced by$184,000 in anticipation 18/19 649,773 of state grants 40,000 609,773 Building Maintenance Fund - Capital FY Starting Balance Planned Expenses Contribution from Operating From Fund Balance End Balance 17/18 131,981 20,000 50,000 0 161,981 currently reduced by$36,000 in Main Walkway Replacement anticipation of state grants 18/19 161,981 30,000 50,000 181,981 Stairwell A 19/20 181,981 50,000 50,000 181,981 Fiction Area Furniture, Lighting, Carpet 20/21 181,981 40,000 50,000 191,981 Repainting CR 21/22 191,981 100,000 50,000 141,981 Foundation work and front room reconfigure AFFAIRS OF THE TOWN ITEM 6 47.1,4 ` o v o Town of Mamaroneck _ 2, r Town Center •FOUNDED 1661• 740 West Boston Post Road, Mamaroneck, NY 10543-3353 TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 saltieri @townofmamaroneckNY.org Memorandum To: Supervisor & Town Board Re: Authorization — Renewal Southeast Consortium Service Agreement Date: February 20, 2018 Attached is a proposed renewal agreement for the Town's continued participation in the Southeast Consortium. As a reminder, this is a consortium of 11 Westchester Municipalities that have been together for many years. The Consortium specializes in providing recreational and developmental opportunities for citizens with intellectual and/or developmental disabilities. The Consortium fills a significant gap in standard municipal recreation programs by providing citizens with these very important programs. To provide these programs effectively there is a need for staff with specific training in order to focus on the type of programming provided to this population. The Town's contribution to the program is $25,415 which is included in the 2018 Town Budget. Our contribution covers not only participants in the unincorporated Town but also participants in the Village of Mamaroneck and Larchmont. The contribution provided by the Town has not changed in the last four years. ACTION REQUESTED: THAT THE TOWN BOARD APPROVE THE PROPOSED RENEWAL AGREEMENT BETWEEN THE TOWN AND THE SOUTHEAST CONSORTIUM AND THAT I BE GRANTED AUTHORIZATION TO EXECUTE THE AGREEMENT. ATA Stephen V.Altieri Town Administrator 740 WEST BOSTON POST ROAD,SUITE 318•MAMARONECK,NEW YORK•10543-3357 OQ�'u TEL:(914)698-5232 FAX:(914)698-7125 w wwsecrec.org uTN EAS 'V; so sA-ciei Services'' January 2018 Ms.Jill Fisher,Superintendent Department of Recreation Town of Mamaroneck 740 W. Boston Post Road Mamaroneck, NY 10543 STATEMENT FOR SERVICES AS FOLLOWS: 2018 Municipal Agreement between the South East Consortium for Special Services, Inc. (SEC) and the Town of Mamaroneck. Please remit at your earliest convenience. Please note this amount reflects zero increase from 207. AMOUNT DUE FOR 2018: $25,415.00 Please sign both enclosed agreements and return one with your remittance. Thank you. Jerry Peters Executive Director Proudly Serving Town and Village of Mamaroneck•Town of Pelham•Village of Rye Brook•Village of Port Chester•Village of Larchmont•City of Rye Town and Village of Scarsdale•Town of Eastchester•Village of Bronxville*Village of Tuckahoe•Town and Village of Harrison South East Consortium for Special Services, Inc. (SEC) Inter-Agency Agreement for 2018 This agreement made by and between the SEC,a not-for-profit corporation of the State of New York; City of Rye,a municipal corporation of the State of New York; Town of Harrison/Village of Harrison,a municipal corporation of the State of New York;Town of Mamaroneck, a municipal corporation of the State of New York;Town of Pelham, a municipal corporation of the State of New York;Town of Eastchester, a municipal corporation of the State of New York; Village of Rye Brook, a municipal corporation of the State of New York;Village of Scarsdale, a municipal corporation of the State of New York;Village of Port Chester, a municipal corporation of the State of New York; and the Village of Mamaroneck, a municipal corporation of the State of New York shall enable said component municipalities the opportunity to provide collective programs of special recreation services and respite opportunities for citizens with Intellectual and/or Developmental Disabilities (I/DD)through participation in the SEC as appropriate and available. Now,therefore,the parties hereto agree as follows: FIRST: The parties shall jointly operate a special recreation program for citizens with Intellectual and/or Developmental Disabilities (I/DD) residing or domiciled within the corporate limits of their respective municipalities to the best of its capabilities and available resources. SECOND: The program shall be funded through each municipality in accordance with a schedule attachment hereto and made part hereto establishing respective shares which shall be in addition to any third party sources of funding. Said local shares shall be paid to SEC at the municipalities' earliest convenience in the current calendar year unless otherwise mutually agreed upon. THIRD: The substantive program policy shall be the joint responsibility of all the parties, but shall be carried out administratively by the SEC in the same manner as any other program(s)for which said council would otherwise individually be responsible. Administrative services include, but not limited to accounting, payroll, legal, personnel, insurance and risk management. In addition, the SEC on behalf of the program, may apply and receive grants and other third party sources of revenue and may further enter into agreements on behalf of the program with other governmental agencies and not-for- profit organizations providing partial or full support of any program or activity to be provided hereunder. FOURTH: The Board of Directors,consisting, in part,of a designee from each component municipality shall have policy-making power for the program, and which shall further have the power to adopt rules, regulations, and procedures for the governing of the program affairs in a manner consistent herewith. FIFTH: The SEC shall procure and maintain liability insurance at its own cost and expense relating to all activities sponsored by and performed by the program which insurance shall protect the interests of the parties hereto as named insured's. Said insurance limits and amounts will be determined by resolution by the Board of Directors. SIXTH: The Chief Fiscal Officer of the SEC shall be the Treasurer. SEVENTH: Programs shall be held throughout the component municipalities, utilizing existing and available municipal/community/commercial facilities and resources. EIGHTH: The SEC shall provide special recreation programs and respite opportunities for component municipalities and will accommodate participants from outside the consortium area in accordance with agency guidelines currently enforced and in place. NINTH: This agreement shall be in effective for the calendar year 2018 and upon further agreement of the parties, may be amended and/or extend from year to year thereafter. TENTH: The SEC shall deliver to each component municipality a current Certificate of Insurance verifying the existence of such insurance and naming said component municipality as Additional Insured. The SEC shall hold harmless, indemnify, and defend the Town of Mamaroneck, its employees,officials and agents from any and all claims, suits and actions arising out of the activities of the special recreation and respite programs provided by the SEC. The SEC shall provide the Town of Mamaroneck a copy of the Certificate of Insurance naming the Town of Mamaroneck as Additional Insured. IN WITNESS WHEREOF the parties hereto have executed this agreement as of the day and year above written. SOUTH EAST CONSORTIUM FOR SPECIAL SERVICES, INC. By: �� V \-AA'A Jerry Peters, Executive Director TOWN OF MAMARONECK By: Printed Name and Title Signature Addendum to 2017 Municipal Agreements Please note you have been given statistics from 2016 to compare with 2017. The overall number of participants served and accumulative program/transportation hours reflect a decrease in several communities. This can be attributed to several factors: • Individuals relocating from a community • Families experiencing difficulty in gaining eligibility for OPWDD to qualify for funding even though SEC encouraged their participation while awaiting an eligibility outcome (i.e., summer camp registration down). • Enforcing enrollment limits on several programs and not being able to identify venues to accept an overload. • Language barriers which has been somewhat addressed by engaging two bi-lingual interns to assist with enrollment. Please let me know if you have any questions. Ai Qk Jerry Peters , South East Consortium for Special Services,Inc. Number of Citizens Served/Program Hours for 2017 Municipality Contribution Citizens Program Transport Total Cost Served Hours Hours Hours Per Hour Town of Eastchester 28,586 63 5,126 200 5,326 5.37 Town of Mamaroneck/ Village of Larchmont 25,415 57 5,225 390 5,615 4.53 Village of Port Chester 21,829 8 476 40 516 42.3 Town of Harrison/ Village of Harrison 21,355 18 1,316 75 1,391 15.35 Village of Scarsdale 16,334 36 4,270 300 4,570 3.57 1 City of Rye 13,972 17 1,923 325 2,248 6.22 Town of Pelham 12,090 14 1,957 90 2,047 5.91 Village of Rye Brook 7,381 9 548 30_ 578 12.77 Village of Mamaroneck 6,419 10 914 110 1,024 6.27 Totals 153,381 232 21,755 1,5601 23,315 11.33 South East Consortium for Special Services, Inc. Number of Citizens Served/Program Hours for 2016 Municipality - Contribution Citizens _ Program Transport Total Cost Served Hours Hours Hours Per Hour Town of Eastchester 28,586 75 6,000 345 6,345 4.51 Town of Mamaroneck/ Village of Larchmont 25,415 59 5,546 312 5,858 4.34 Village of Port Chester 21,829 10 610 70 680 32.1 Town of Harrison/ Village of Harrison 21,355 23 2,005 105 2,110 10.12 Village of Scarsdale 16,334 37 3,532 324 3,856 4.23 City of Rye 13,972 21 2,584 435 3,019 4.63 Town of Pelham 12,090 15 2,180 83 2,263 5.34 Village of Rye Brook 7,381 8 683 30 713 10.35 Village of Mamaroneck 6,419 10 1,346 85 1,431 4.49 Totals 153,381 258 24,486 1,789 26,275 8.9 AFFAIRS OF THE TOWN ITEM 7 Memorandum To: Stephen V. Altieri, Administrator From: Jill Fisher, Recreation Superintendent Date: 2/7/2018 Re: Extension of Grass Maintenance Contract I would like to ask that the Town Board review and approve the extension of the Town Contract TA-16-01 with Acocella Landscaping Inc. for grass maintenance for the Hommocks Fields and the Hommocks Pool Complex in 2018. According to the attached letter,Mr. Acocella has agreed to the conditions of the extension agreement and is willing to keep his prices the same for an additional year. I have enclosed current copies of his Insurance Certificates. ACTION REQUESTED: THAT THE TOWN BOARD APPROVE THE EXTENSION OF CONTRACT TA16-01 FOR THE YEAR 2018 FOR THE MAINTENANCE OF GRASS AT THE HOMMOCKS FIELD AND THE HOMMOCKS POOL. Acocella ContraciinL' Inc. 68 GAYLOR ROAD • SCARSDALE, NEW YORK 10583 914-723-2700 License WC-09143-H98 Fax 914-723-0927 November 13, 2017 Town of Mamaroneck 7470 West Boston Post Road Mamaroneck, New York 10543 Attention Mr. Michael Gibson Superintendent of Highways Dear Mr. Gibson: Re: Extension of Contract TA 16-01 Grass Maintenance na Hommocks Field & Hommocks Pool This letter is to advise you that we agree to Extend Contract TA-16-01 for the year of 2018 at the same prices of$8,850.00 Please let us know if you need anything else. Sincerely ACOCELLA CONTRACTING, INC. Bart Acocella, President BA/bjw