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Home My WebLink About2017_12_20 Town Board Meeting PacketTown of Mamaroneck Town Board Agenda Wednesday December 20, 2017 THE TOWN BOARD WILL CONVENE - AT 5:OOPM, IN CONFERENCE ROOM A TO DISCUSS: 1. Review - Weaver Street Firehouse Project 2. Update - Contract for Fire Department Ladder Truck 3. Update - Community Solar Project 4. Review - 2018 Sewer Rent Rate Proposal 5. Update -LMCTV 6. New Business 7. Request for Executive Session CALL TO ORDER - AT 8:OOPM, COURTROOM PUBLIC HEARING- 2018 SEWER RENT RATE PRESENTATION- TOWN SUSTAINABILITY COLLABORATIVE SUPERVISOR'S REPORT CITIZEN COMMENTS BOARD OF FIRE COMMISSIONERS 1. Fire Claims 2. Report of Bids Contract #TA -17 -07 Weaver Street Firehouse Repairs 3. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1. Authorization- Renewal of Contract GAR Associates 2. Salary Authorization- Building Department 3. Salary Authorization - Police Department 4. Authorization- Retirement Incentive Program -CSEA Bargaining Unit 5. Consideration of Certiorari APPROVAL OF MINUTES - December 6, 2017 and December 11, 2017 REPORTS OF THE COUNCIL TOWN CLERK'S REPORT NEXT REGULARLY SCHEDULED MEETING- January 3, 2018 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381 -7810 Work Session Agenda December 20, 2017 Review- Weaver Street Firehouse Project (See Attachment) 2. Update- Contract For Fire Department Ladder Truck (No Attachment -an update will be provided on the meeting held on December 14, 2017 with representatives of the manufacturer) 3. Update- Community Solar Project (See Attachment) 4. Review - 2018 Sewer Rent Rate Proposal (See Attachment) 5. New Business 6. Request for Executive Session IR K S E S S 10 N ITEM I Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543 -3353 TEL: 914/381 -7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381 -7809 townadministrator @townofmamaroneck.org Memorandum To: Board of Fire Commissioners Re: Report of Bids Contract #TA -17 -07 Fire Headquarters Apparatus Floor Reinforcement Date: December 15, 2017 On Wednesday, November 29, 2017 the Town publicly opened and read bids for the fire house project. The original scope of this project included the reinforcement and reconstruction of the apparatus floors at the fire house and restoration of the basement level of the firehouse. The Town received two bids: ➢ Specialty Construction $1,135,000 ➢ Sisca N.E. Associates $1,398,923 Capital Project #2017 -29- Fire House Improvements was established for this project with a total budget of $1,148,209. The project budget included not only the restoration of the apparatus floors but also the renovations to the basement level of the fire house. Based upon the bids received the project budget would now fund only the repairs to the apparatus floors. Attached is a letter prepared by the District's consulting engineers Grigg and Davis Engineers. The letter provides a side by side comparison of the two bids received and some of the factors that drove the pricing of the project. As the letter states, it would appear that we must move forward with the project to reconstruct the apparatus floors. The weight of the apparatus used by the Fire Department is far heavier than the equipment used when the main apparatus floor was constructed in 1936. With regard to the two exterior equipment bays, the concrete floors show severe cracking which is allowing water and moisture to penetrate the floor and rust the pans under the concrete. Delaying the project would only exacerbate the conditions of the floors and increase the cost of repairs in the future. We did discuss re- bidding the project. However it appears that we will see 2018 pricing in a new set of bids, which will likely be higher than the current pricing based upon 2017 costs. In terms of the renovation of the basement level after construction of the floors, we will immediately seek cost estimates for this component of the project. Depending upon the costs received, we can determine whether additional financing through a referendum is necessary. Alternatively if the renovation costs are lower, financing may be possible through the use of surplus funds and an existing capital project for other firehouse repairs. ACTION REQUESTED: THAT THE BOARD OF FIRE COMMISSIONERS ACCEPT THE BID SUBMITTED BY SPECIALTY CONSTRUCTION SERVICES, $1,135,000, TO REINFORCE THE APPARATUS FLOORS AT FIRE HEADQUARTERS AND THAT THE TOWN ADMINISTRATOR BE AUTHORIZED TO EXECUTE A CONTRACT WITH SPECIALTY CONSTRUCTION SERVICES. G% u' ephen V. Altieri Town Administrator GRIGG & DAVIS ENGINEERS, P.C. 21 Crossway Scarsdale, NY 10583 Tel./Fax (914) 725 -5095 December 4, 2017 Town of Mamaroneck 740 West Post Road Mamaroneck, NY 10543 -3345 Attn: Stephen V. Altieri, Town Administrator Re: Weaver Street Fire Headquarters — Larchmont, NY Dear Steve: Attached to this Letter is the side by side comparison of the two Bids received on 11/29/17 for the Fire Headquarter Apparatus Bay Floor Reinforcement/Replacement Project, Contract TA- 17 -07. The Low Bidder is Specialty Construction Systems, Inc. with a Base Bid of $1,135,000.00. The other Bid received is from Sisca Northeast Associates, LLC with a Base Bid of $1,398,923.00. Grigg & Davis Engineers, P.C. had estimated the Budget Construction Cost of this Project to be $564,000.00. Grigg & Davis Engineers, P.C. apologizes for the significant difference between the Budget Construction Cost and the Base Bid of the Low Bidder. The Budget Construction Cost was provided to Grigg & Davis Engineers, P.C. by Specialty Construction Systems, Inc. in November, 2015. The line items of the Budget Construction Cost estimate reflected the scope of work and the square footage for this Project however the cost factors used were only half of what they should have been. Specialty Construction Systems, Inc. was also aware that this was a Municipal Project that needed to be completed using Prevailing Wages. That was the only time Specialty Construction Systems, Inc. was provided information about this Project. As the Project evolved Grigg & Davis Engineers, P.C. alone modified the Budget Construction Cost estimate to suit the scope of work. Moving forward, the Apparatus Bay Floor Reinforcement/Replacement Project needs to be completed. The Original Firehouse Apparatus Bays were not designed to support the weight of today's Fire Apparatus and requires the specified reinforcement. The Apparatus Bay floor of the two Additions is cracking due to a lack of top reinforcement in the floor slab and water is entering the cracks and causing the metal deck below to corrode. The only way to correct these deficiencies is to -1- replace the Apparatus Bay floor of the two Additions as specified. When comparing the two Bids some line items are very close and others are not. I attribute that difference to the use of Sub - Contractors. Work performed in -house is more economical than work performed by Sub - Contractors. Grigg & Davis Engineers, P.C. recommends that Specialty Construction Systems, Inc. be awarded this Contract. Grigg & Davis Engineers, P.C. looks forward to proceeding with this Project as determined by the Town of Mamaroneck. If you have any questions please give me a call at 914- 725 -5095. Regards, Bond E. Davis III, PE -2- Town of Mamaroneck Westchester County, New York Fire Headquarters Apparatus Bay Floor Reinforcement/ Replacement Project Bid Due 11/29/17 Comparison BASE BID BREAKDOWN: Specialty Construction Sisca Northeast PHASE 1: DEMOLITON OF BASEMENT MEP, SPRINKLER, FIRE ALARM, FIRE SUPPRESSION, WALL & CEILING FINISHES AND FRAMING $221,000.00 $230,000.00 INSTALLATION OF NEW FOOTINGS, TEMPORARY SHORING AND TEMPORARY 45° BRACES $55,000.00 $40,000.00 DEMOLITION OF EXIST. FIRST FLOOR STEEL BEAM REINFORCEMENT OF ORIGNAL FIRE HOUSE APPARATUS BAY $40,000.00 $81,923.00 FABRICATION AND ERECTION OF NEW FIRST FLOOR STEEL BEAM REINFORCEMENT OF ORIGINAL FIRE HOUSE APPARATUS BAY $220,000.00 $240,000.00 REPAIR OF CRACKS AND DETERIORATED CONCRETFE SLAB SURFACE OF ORIGINAL FIRE HOUSE APPARATUS BAY $6,000.00 $20,000.00 DEMOLITION OF EXIST. FIRST FLOOR REINF. CONCRETE SLAB ON METAL DECK OF NORTH ADDITION APPARATUS BAY $57,000.00 $70,000.00 FABRICATION AND ERECTION OF NEW FIRST FLOOR STEEL FRAMING FOR NORTH ADDITION APPARATUS BAY $140,000.00 $120,000.00 1 Town of Mamaroneck Westchester County, New York Fire Headquarters Apparatus Bay Floor Reinforcement/ Replacement Project Bid Due 11/29/17 Comparison INSTALLATION OF NEW REINF. CONCRETE SLAB ON METAL DECK FOR NORTH ADDITION APPARATUS BAY INSTALLATION OF SPRAY -ON FIREPROOFING FOR STEEL FRAMING — 2 HOUR RATING INSTALLATION OF NEW COLUMN ENCLOSURES AND CMU COLUMN PROTECTION IN NORTH ADDITION APPARATUS BAY INSTALLATION OF NEW TRAFFIC - BEARING WATERPROOFING MEMBRANE SYSTEM, T.B.D., IN ORIGINAL FIRE HOUSE AND NORTH ADDITION APPARATUS BAYS - $15.00 /SQ.FT. ALLOWANCE INSTALLATION OF 1° WIDE WATERTIGHT JOINT FILLER IN NORTH ADDITION APPARATUS BAY INSTALLATION OF NEW FLOOR DRAIN PIPING AND CW PIPING PHASE 1 TOTAL: Specialty Construction $50,000.00 $57,000.00 $16,500.00 $47,000.00 ALLOWANCE $16,000.00 $25,000.00 $950,500.00 Sisca Northeast $120,000.00 $18,000.00 $30,000.00 $47,000.00 ALLOWANCE $15,000.00 $25,000.00 $1,056,923.00 Town of Mamaroneck Westchester County, New York Fire Headquarters Apparatus Bay Floor Reinforcement/ Replacement Project Bid Due 11/29/17 Comparison Specialty Construction Sisca Northeast PHASE 2: DEMOLITION OF EXIST. FIRST FLOOR REINF. CONCRETE SLAB ON METAL DECK OF SOUTH ADDITION APPARATUS BAY $23,000.00 $60,000.00 FABRICATION AND ERECTION OF NEW FIRST FLOOR STEEL FRAMING FOR SOUTH ADDITION APPARATUS BAY $80,000.00 $120,000.00 INSTALLATION OF NEW REINF. CONCRETE SLAB ON METAL DECK FOR SOUTH ADDITION APPARATUS BAY $24,000.00 $80,000.00 INSTALLATION OF SPRAY -ON FIREPROOFING FOR STEEL FRAMING - 2 HOUR RATING $22,000.00 $10,000.00 INSTALLATION OF NEW COLUMN ENCLOSURES AND CMU COLUMN PROTECTION IN SOUTH ADDITION APPARATUS BAY $8,000.00 $30,000.00 INSTALLATION OF NEW TRAFFIC- BEARING WATERPROOFING MEMBRANE SYSTEM, T.B.D., IN SOUTH ADDITION APPARATUS BAY - $15.00 /SQ. FT. ALLOWANCE $12,000.00 ALLOWANCE $12,000.00 ALLOWANCE INSTALLATION OF 1" WIDE WATERTIGHT JOINT FILLER IN SOUTH ADDITION APPARATUS BAY $9,300.00 $5,000.00 3 Town of Mamaroneck Westchester County, New York Fire Headquarters Apparatus Bay Floor Reinforcement/ Replacement Project Bid Due 11/29/17 Comparison Specialty Construction Sisca Northeast INSTALLATION OF NEW FLOOR DRAIN PIPING AND CW PIPING $6,200.00 $25,000.00 PHASE 2 TOTAL: $184,500.00 $342,000.00 TOTAL BASE BID $1.135.000.00 $1.398.923.00 UNIT PRICES: UNIT PRICE No. 1: Crack repair, as specified in Contract Drawings, of concrete floor of Original Fire House Apparatus Bay, per linear foot of crack $25.00/ lin. ft. $50.00/ lin. ft. UNIT PRICE No. 2: Concrete slab surface deterioration repair, as specified in Contract Drawings, of concrete floor of Original Fire House $70.00/ sq. ft. $25.00/ sq. ft. WORKSESSION ITEM 2 �iC� A (D RKSES � 0 N ITEM 3 ' Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543 -3353 TEL: 914/381 -7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381 -7809 townadministrator @townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Update Community Solar Project Date: December 15, 2017 Previously we have discussed a proposed project to provide community solar benefits to the Hommocks Park Apartments to enhance the mission of the housing development to provide affordable lower cost housing in the community. This project would help by reducing the monthly electric expenses for the tenants. Mr. Frank Owens, a volunteer on the Sustainability Collaborative has indicated that he would assist the Town in exploring the feasibility and implementation of a community solar project. The concept plan would be for the Town to prepare a request for proposals to identify qualified solar power developers. Under the plan, solar panels would be installed on the Hommocks Ice Rink roof and the solar developer would pay rent to the Town for the solar panel installation. Electric power generated from the solar panel array would be credited to the electric bills of the tenants of the Hommocks Park Apartments. I have contacted the Chairman of the Town of Mamaroneck Housing Authority Board and requested a meeting with the Board in January to review the plan and answer any questions they may have. In terms of next steps the process would be to: A. Establish a framework to determine the type of RFP to be utilized for this process B. Resolve any legal issues that must be resolved C. Determine what, if any costs would the Town incur for the development of this project. D. Identify possible solar developers E. Establish the optimum rental income for the Town that provides the greatest electric expense benefit to the Hommocks Park residents. At this point there is no specific action required of the Town Board. When we have vetted the issues, the plan would be to come back to the Town Board with information that will allow for a decision to go forward with the issuance of an RFP. i Stephen V. Altieri Town Administrator WORKSESSION ITEM 4 • Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543 -3353 TEL: 914/381 -7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381 -7809 townadministrator @townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Sewer Rent Rate — 2018 Date: December 15, 2017 Local Law #7 adopted in 2014 provides for establishing a sanitary sewer rent as an alternative to the ad valorem tax to fund the operation and maintenance of the sanitary sewer system. Section 174 -3 of the legislation requires that the Town Board annually set the sewer rent rate per gallon based upon water consumption. The rate is calculated by dividing the revenue required to operate the sanitary sewer system by the adjusted water consumption of all system users. A public hearing must be held by the Town Board to consider the sewer rent rate. A hearing is scheduled for December 20, 2017. There are 3,150 billed water customers in the unincorporated Town. There are 87 properties in the unincorporated area that utilize septic systems and therefore not connected to the sewer system. Below is a listing of water sales in the unincorporated area for the last three full years: 2016 Actual 484,843,000 gallons 2015 Actual 514,017,000 gallons 2014 Actual 481,848,000 gallon Three year average water sales- 493,569,333 gallons Average annual water use for a residential property is 114,000 gallons Based upon 87 properties not being connected to the sanitary sewer system and an average water consumption of 114,000 gallons; 9,918,000 gallons of water is deducted from the average water sales for purposes of the calculation of the sewer rent. Also, the law provides that the sewer rent to be charged be based upon 90% of the actual water consumed. Therefore for rate calculation purposes the adjusted annual water sold is determined as follows: Three year average water sales Deduction for properties not connected to the sanitary sewer system Subtotal Allowance for 90% of actual average water consumption Adjusted water sales for rate calculation 493,569,333 gallons 9,918,000 gallons 483,651,333 gallons 48,365,133 gallons 435,862,200 gallons 1 1 P a 47 (, The Sewer District Budget for 2018 is $289,005. Therefore the rate calculation is $ 289, 005/435,862,200 = $.00066 /gallon, an increase of $.00001 /gallon over 2017. For an average residential consumer of water using 114,000 gallons a year the property owner will be billed for 90% of the consumption or 102,600 gallons. As a result the average annual sewer rent for 2018 will be $67.72, an increase of $1.03 over 2017. For a point of comparison, a home with an average assessment of $1,250,000 would have incurred a property tax bill of $87.50 for Sewer District expenses in 2018 had the ad valorem tax been applied. ACTION REQUESTED; THAT THE TOWN BOARD, FOR 2018, APPROVE A SEWER RENT RATE OF $.00066 /GALLON. G ephen V. Altieri Town Administrator cc: Anthony Siligato- Comptroller 2 1 P a g e ITEM 5 N 0 ATTAC H M E N "T WORKSESSION ITEM 6 CONTRACT OF SALE (Vacant Land) THIS AGREEMENT is dated the day of , 2018 and is between THE TOWN OF MAMARONECK, NEW YORK whose address is 740 WEST BOSTON POST ROAD, MAMARONECK, NY 10543 ("Seller") and 16 N. CHATSWORTH AVE. CORP. whose address is 16 NORTH CHATSWORTH AVENUE, LARCHMONT, NY 10538 ("Purchaser"). 1. Seller shall sell and Purchaser shall buy the real property hereinbelow described for the sum of TWENTY THREE THOUSAND ($23,000) DOLLARS, payable as follows: On the signing of this Contract, the sum of $0, the receipt of which is hereby acknowledged and which is subject to collection At closing, by bank or certified check, the sum of$23,000. 2. The real property is described as follows: A PORTION OF JEFFERSON STREET, IN LARCHMONT, NEW YORK ADJACENT TO THE PROPERTY OF THE PURCHASER, AS FURTHER DESCRIBED ON SCHEDULE A ANNEXED HERETO AND SUBJECT TO THE COVENANTS AND RESTRICTIONS PROVIDED FOR ON SCHEDULE B ANNEXED HERETO. 3. Upon receipt of the purchase price at the times and in the amounts set forth in "1" above, Seller shall execute and deliver to Purchaser, a Quitclaim Deed in recordable form, so as to convey whatever title the Seller has to the real property described in "2" above, subject to the encumbrances except as to those set forth in this Contract. Seller shall pay all transfer tax due as a result of the sale of the real property. The deed shall contain a clause which complies with Section 13 of the Lien Law. 4. All adjustments of real estate taxes, assessments and water/sewer charges, if any, shall be conducted in the normal manner for real estate transaction in the locality in which the real property is situated. 5. The Purchaser shall have possession of the real property on the date of the transfer of title unless otherwise agreed to, in writing, by the parties hereto or their attorneys, in which event, all adjustments shall be calculated from the date that the Purchaser took possession of the real property and Purchaser shall be obligated to maintain the real property from said date. 6. In the event that the Purchaser shall fail to perform any of the terms, conditions and provisions of this Contract on its behalf to be performed, Seller shall give Purchaser written notice of such default. If the default is for nonpayment, Seller shall have ten (10) days from the date of said notice to cure the default. If the default is for any other reason other than nonpayment, Purchaser shall have twenty (20) days to cure said default. Notice of default shall be made by personal service or overnight courier service and shall be deemed given when personally delivered or delivered to the overnight courier service. In the event that the Purchaser shall fail to cure the default after notice has been duly given, Seller may DEMAND IMMEDIATE PAYMENT; terminate this Contract by giving written notice in the same manner that the notice of default may be given and upon doing so, Seller may retain all moneys paid by the Purchaser pursuant to this Contract. If purchaser shall be in passion of the real property, Purchaser shall immediately relinquish same to Seller. Upon written request by either party, the parties shall execute a formal termination contract. Purchaser hereby expressly appoints Seller as Purchaser's attorney-in-fact for the execution of the formal termination of contract if Purchaser fails to or refuses to execute same within fifteen (15) days and any improvements made to the real property, whether by Seller and/or Purchaser shall be Seller's. The rights afforded Seller hereunder shall be in addition to those afforded Seller by law. 7. This Contract may only be changed or amended in writing signed by the parties hereto. 8. This Contract shall be binding upon the distributees, executors, administrators, successors and assigns of the parties hereto. 9. The words "Purchaser"and Seller shall include the plural thereof where applicable. 10. Riders attached to this Contract are SCHEDULE A AND SCHEDULE B. IN WITNESS WHEREOF the parties have sighed this Contract on the date and year first mentioned herein. THE TOWN OF MAMARONECK 16 N. CHATSWORTH AVE. BY: BY: STEPHEN ALTIERI, JACK ADLER, PRESIDENT TOWN ADMINISTRATOR Rider to the Contract of Sale between The Town of Mamaroneck,Seller, and 16 N.Chatsworth Ave,Corp.,Purchaser 11. The deed to be delivered to the Purchaser pursuant to this Contract will contain the following definitions, covenants or reservations: Definitions (a) Prohibited Area means the side of the property described in Schedule"A"that lies within thirty (30) feet of the intersection of North Chatsworth Avenue and the side of the current Jefferson Street that abuts the Seller's park. (b) Prohibited Objects means any item that might be an obstacle, whether permanent or temporary,to motor vehicles or other forms of equipment attaining access to the Seller's park. Prohibited Action The Purchaser shall not install any Prohibited Object in the Prohibited Area. The Purchaser's Affirmative Obligations (a) The Purchaser shall prevent any Prohibited Object from being installed in the Prohibited Area. (b) At its sole cost and expense,the Purchaser shall remove any Prohibited Object that is installed in the Prohibited Area. (c) The Purchaser shall prevent motor vehicles from being parked in the Prohibited Area. (d) At its sole cost and expense,the Purchaser shall remove any motor vehicle parked in the Prohibited Area. (e) The Purchaser shall install and maintain adequate striping on the pavement denoting the Prohibited Area and adequate signage along the sides of the Prohibited Area. (f) If the Purchaser does not remove a Prohibited Object from the Prohibited Area within two (2)business days after the Seller gives the Purchaser notice to remove it, the Seller shall have the same right, but not the obligation, to enter upon the property described in Schedule "A" to remove the Prohibited Object from the Prohibited Area. The Purchaser shall reimburse the Seller for all of the"soft"and "hard" costs incurred in connection with removing Prohibited Objects, including the pro-rated portion of the salaries(including overtime)of Town employees who perform or supervise all or some of the removal. If not paid,the Seller shall have the right to add that cost to the tax imposed by the Seller pursuant to section 102 (20)of the Real Property Tax Law on the property currently known on the Seller's assessment map as Section 1,Block 27, Lot 108 . In addition, the Purchaser shall reimburse the Seller for any costs the Seller incurs in attempting to collect the cost of performing the removal (e.g. attorney's fees, fees paid to a collection agency, court costs,etc.). If not paid,the Seller shall have the right to add such collection costs to the tax imposed by the Seller pursuant to section 102 (20) of the Real Property Tax Law on the property currently known on the Seller's assessment map as Section 1,Block 27,Lot 108. Permanent Delegation to the Town The Purchaser shall sign the deed conveying the Seller's interest in the property described in Schedule "A" and its signature thereto shall be the Purchaser's irrevocable request,pursuant to Vehicle and Traffic Law section 1660-a(or any other statute regarding the same subject matter), of the Seller's Town Board to adopt local laws or ordinances that will allow the Seller to regulate traffic within the Prohibited Area in ways permitted by Vehicle and Traffic Law section 1660-a(or any other statute regarding the same subject matter). The Seller's Reservation of Rights (a) The Seller reserves the right to travel across the property described in Schedule "A" to attain access to the Seller's park for any reason whatsoever. If the Seller disturbs or damages any of the property described in Schedule "A", it, at its sole cost and expense, will restore the area disturbed or damaged as soon as possible (weather permitting)to a condition that will be as close as possible to the condition that will have existed prior to the disturbance or damage. The Seller may delegate the rights reserved by it in this paragraph to any contractor it engages, any other municipal authority or any utility company; provided that such entity agrees to comply with the obligations imposed upon the Seller hereunder and provided further that the Seller continues to be responsible to perform those obligations if that entity fails to do so. (b) The Seller reserves the right to install such facilities underneath the property described in Schedule "A" that will allow the Seller to provide such municipal services that at the time of the Seller plans the installation are services that are usual or customary for a municipal government to provide. The Seller shall be responsible for paying all of the costs incurred in connection with work performed pursuant to this paragraph. As soon as possible (weather permitting), the Seller will restore areas that will be disturbed by the work to a condition that will be as close as possible to the condition that will have existed before work commenced. The Seller and its contractors shall use their best efforts to perform the work expeditiously and with the least possible interference with the Purchaser's enjoyment of the property described in Schedule "A" and the building known as 16 North Chatsworth Avenue. The Seller shall be responsible for making sure that the areas disturbed by the work performed pursuant to this paragraph will not be left in a hazardous condition when work ceases at the end of the day. The Seller may delegate the rights reserved by it in this paragraph to any contractor it engages,any other municipal authority or any utility company;provided that such entity agrees to comply with the obligations imposed upon the Seller hereunder and provided further that the Seller continues to be responsible to perform those obligations if that entity fails to do so. 12. This Contract of Sale is subject to a permissive referendum. 13. The closing shall occur on or about the 14th day after the date that the time to petition for a permissive referendum shall have expired. 14. The acceptance of the deed by the Purchaser shall be deemed to be the full performance and discharge of every agreement and obligation on the part of the Seller to be performed pursuant to the provisions of this Contract of Sale. 15. The signatories to this Contract represent to each other that each has the authority from the entity he represents to enter into this Contract on that entity's behalf. The Town of Mamaroneck 16 N. Chatsworth Ave. Corp. By: Steve V. Altieri, town Administrator By: Jack Adler, President . � x � 3,,. �._ t� s. n � :� .xi �a: t= "" s '� � �1 Fr 6 y^ 1 _!S t i�, f,. C9 •. "d � L "� L 11 � M �I NO ATTACHMENT PUBLIC HEARING to"A" f NOTICE OF PUBLIC HEARING LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, and pursuant to a resolution of the Mamaroneck Town Board adopted on December 6, 2017 a Public Hearing will be held on Wednesday, December 20, 2017 at 8:00 PM or as soon thereafter as is possible at the Town Center, 740 W. Boston Post Road, Mamaroneck, New York to consider the 2018 Sewer Rent Rate. Section 1—Purpose. Article 14-F of the General Municipal Law authorizes the imposition of sewer rents as a means of raising funds(a)to operate, maintain and repair a municipal sanitary sewer system, and (b) where not prohibited by General Municipal Law §453 (3), to expand such system. This law creates a sewer rent to be imposed upon the properties that discharge sewage into the Town of Mamaroneck's sanitary sewer system. The rents will be used to operate, maintain and repair that sewer system and if deemed appropriate by the Town Board and not prohibited by General Municipal Law §453 (3), to expand such system. The Town Board finds that a sewer rent more equitably distributes the cost of the sanitary sewer system because it is a function of usage computed based upon water consumption and is charged to all the users of that system, including tax exempt properties. PLEASE TAKE FURTHER NOTICE that at the Public Hearing all persons interested will be given an opportunity to be heard and that all persons are invited to submit written comments at or prior thereto. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK CHRISTINA BATTALIA TOWN CLERK Published: December 12, 2017 Documents Under worksession #4 PRESENTATION 1 Town of Mamaroneck Sustainability Collaborative RETREAT Saturday, November 18, 2017 —10am - 1pm Weaver Street Firehouse Highlights of Retreat AttendeeS: Nancy Seligson, Mitch Green, Frank Owens, Michele Lewis, Marc Karell, Tony Gelber, Steve Moser, George Roniger, Andrea Boyer, Arlene Novich, Elizabeth Poyet, Victor Tafur, June Wallach, Shannon Purdy, Sue Odierna What is your most important What is the most important What is your goal for today's environmental issue? environmental priority for the retreat? Town? Pesticides /What we put on our land Legislate Pesticides Continue and Improve Leaf blower (4 votes) Legislation Noise More /Better Public Communication Create Action Items on Reducing on Noise Noise Water Quality Make Town More Resilient Re- assess Resiliency Goals Climate Change (4 votes) Streets /How they Relate to Establish Timetable for Bike Plan Sustainability Issues Interaction Between municipalities Reduce Pesticides Public Outreach of Educational Priorities Energy Reduction Education with Enforcement on How to Engage New Residents in Plastic Bags Environment Urban /Suburban Infrastructure Reusable Bags (2) Listen and Learn (2) Zero Waste Become Practical Leader in Climate Advance GHG Reduction Change Plastic Bags More Clean -ups To Inspire Expand Food Waste program Residents' Involvement Food Waste Recycling Food Waste Recycling Car -Free Roads • Opportunities to Rally Greater Support Include: o Gather energy use data, use this for community outreach • Educate /motivate community— individuals, families, blocks, neighborhoods, organizations • Send postcards to residents listing Town's environmental accomplishments and ask them to calculate energy use • Run neighborhood contest for best environmental neighborhood • Active engagement with all schools • Consider school liaison 1 Break -out Groups: Possible Actions for: INDIVIDUALS & NEIGHBORHOODS & TOWN COLLABORATIVE FAMILIES ORGANIZATIONS Send Postcards with Learn from Others Sister Enviro Towns Activities Increase communication with Actions Town Board Enviro Awards Share Knowledge Rename Traffic Committee to Liaison with School District "Mobility Committee" By 2020 BFC Bronze Award Improve communication with public Prep Outreach for the next "Sandy" Fully ADA Compliant Sidewalks by 2020 Build in mandates TOM Community GHG Reduction Targets: 202030% 202550% 203089% Discussion Points: • Continue welcoming members of Villages' Environmental Committees to Collaborative meetings in effort to improve shared services, resilience, sustainability and quality of life • We can learn locally — e.g., Bedford 2020's "10 ways to make a difference at home" • Better data is needed to set and communicate our goals — Collab & TOM must invest in 2018 data gathering and formulation so that we can return benefits and savings to Families /Neighborhoods /Organizations and the Town in 2019 and beyond • Government leads by example of carbon reduction — resiliency — incentives • Generate personal /emotional reaction • Outrage changes hearts and minds • Social pressure is effective • The Collab should maintain historic focus on how "pocketbook issue" savings (overall TOM Budget & Taxes, Family -by- family household expenditures) can drive environmental improvement Sustainability Collaborative Activities for 2017 Improving TOM Resilience,Sustainability& Quality of Life through Cost Savings, Outreach& Education Sustainability& Cost Savings:WegoWise Energy Tracking • Online Energy use tracking company • Cost Savings—lower price/better output than previous company(Facility Dude) • Environmental benefit—document Town's reduced GHG emissions/GHG&cost savings Community Outreach& Education: Environmental Communications • Doubled TOM Environment's Facebook(FB)page"LIKES" to 400 this year • Share FB items to local FB pages(ie:Love Larchmont and You know you're from Mamk/Larch if..) • Publicized TOM garbage/food waste tonnage and costs weekly on FB Enviro page • Town Cleanups- Increased publicity&sponsorships Quality of Life&Sustainability:Re-Usable Bag Initiative(RBI) • Initiated RBI under the leadership of a new Collab volunteer • Held Short Video Competition in Spring 2017,with Prizes Awarded and Videos upon Collab website • Planning TOM-VOM-VOL-wide School Art Competition for re-usable bag designs in 1Q 2018 Sustainability&Cost Savings:Identified Clean Energy Community Grant Opportunities • Cost Benefit: by completing four energy improvement actions,Town eligible for$50,000 grant • Community Education:Collab suggested high-visibility, high-resident impact alternatives for grant • Enviro benefit:Town will use$50,000 to lower energy emissions at Town Center Community Education:Zero-Waste Summer Concerts and other Local Events • Organized Zero Waste Equipment and Supplies • Provided volunteer"Zero Waste Guides"for TOM Concerts • Provided volunteer"Zero Waste Guides"for Larchmont Race Week,others Quality of Life:Complete Streets"balanced mobility" Bicycle Planning • Three-part Strategy to improve mobility—Community Support, Bike Racks,Signs&Sharrows • Proposed new Bike Racks at key TOM Destinations—Larchmont Lotl, Hommocks Ice Rink • Created initial "Signs&Sharrows" Plan to improve TOM Bikeability Community Outreach&Education:Collab meeting attendees, local coordinaton • Collab activities draw interest; regular meeting attendees doubled since beginning of 2017 • Open Meeting Policy encourages VOM &VOL attendees, improves program/activity coordination Sustainability&Cost Savings: Food Waste Recycling Collaborative volunteers developed and are managing zero waste equipment sales&collection program • Research—studied local Food waste Recycling Programs for applicability to TOM • Collaboration—worked with TOM Depts to acquire Home Food waste Kits • Education -marketed program and are selling kits to TOM Residents • Hands-on support—ran remote Food Waste Drop-off at Farmer's Market • Cost Savings—save on TOM garbage tipping fees as residents recycle more food waste TOWN OF MAMARONECK SUSTAINAIBILITY COLLABORATIVE • 2018 GOALS, PROGRAMS& BUDGET 2016.1128 Goals Impacts Program Highlights Budget A Validate Energy cost savings&GHG A Complete database and continuously updatable Enroll the 4 to 6 highest-utility use TOM facilities in $600 per TOM reductions through a complete database will demonstrate current cost savings and WeGoWise,which will provide automated reporting of facility software help identify opportunities for additional cost savings energy use and GHG production energy use database Marc K Fronk O Budget B Community GHG Reduction Target- Reduce TOM Community GHGS to improve local Research to find Family Lifestyle GHG Models Rese&adapt $4,000 Families, Neighbors,Organizations Quality of Life for Individuals,Families, Consultant to assist adapting models to TOM specifics $2,000 Neighborhoods,Organizations Questionnaire to gain family&organization feedback base,targets Move TOM toward int'l GHG reduction targets data crunching to establish baseline GHGs,targets $2,000 June W,Mitch G C Advance bike-able,Walk-able TOM Install New Bike Racks at TOM Destinations for Install New Bike Racks at TOM destinations,inc.Hommocks bike racks $3000+ commuters,adults and children Ice Rink,VFW,Larchmont Station Pkg $3,000 TOM Implement TOM Bike Route Signs&Sharrows to Install Signs&Sharrows Bike Routes Phase 1 improve Bike-ability&Community Education Highway Steve M,Shannon P Dept D Reduce Solid Waste Disposal Costs Food Waste represents 30% of TOM total volume- Zero Food Waste Communications&Education $1,000 $2,000 opportunity for cost reduction Expand Farmer's Mkt Collactions volunteers Strengthen&Expand Zero Food Waste Program Restaurant Food Waste Outreach&Education $1,000 Karen K,Arlene N,Beth R E Advance Sustainbility, Resilience& TOM has opportunities to improve resident Quality of Hire one(or more)Summer Interns,to be assigned tasks TOM Quality of Life-Summer 2018 Life while reducing TOM expenses-Summer Intern such as grant applications,"No Waste"Summer Concert Supervisor Program,based on 2017 successful results,will provide events,data assembly,etc.Wages/Hrs to be based on TOM Sustainability Intern needed resources at minimal cost personnel regs Budget F Improve Environmental Health& Pesticides-dangerous for people,pets and marine life. Green Gardening&Lawn Care Outreach&Educ $500 $1,000 Water Quality Nitorogen fertilizers impair water.Pesticide&Nitrate- Collaborate with regional volunteer leaders $0 free gardening will improve Environmental Health& Neighborhood Pilot Program(TBD) $1,000 Water Quality Rain Barrel Program-Sales promotion&events $500 Michele L G Advance Quality of Life Improve Neighborhood Quality oflife by redusing Pass Quiet Leaf Blower Law $0 $0 Leaf Blower Legislation noise and air pollution Collaborate with VOM&VOL on summer enfocement TOM Depts George R H Sustainability-RBI Implement a Re-usable Bag Law in TOM to reduce solid Communications Program $250 ry $1,500 Re-usable Bag Initiative waste,plastic pollution in Long Island Sound,and align Merchant Outreach&Education $250 with similar laws in VOL and VOM RBI Art Schools Competition-Q1 2018 $1,000 prizes Gabrielle A,June W Operating Expenses copying,printing,signs,flyers,others $1,000 TOTAL BUDGET REQUEST $12,500 FIRE COMMISSION " Town of Mamaroneck From: Tony Siligato - Town Comptroller Re: Fire Claims Date: December 20, 2017 The following Town of Mamaroneck Fire Department claims have been certified by Chief Paul Tortorella and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION AMOUNT AAA Emergency Supply Co. Inspect/Recharge - 20# ABC Fire Ext. $ 43.00 ASAP Inc. Shipping for pager repairs $ 27.27 Bound Tree Medical, LLC Medical supplies $ 794.96 Chatsworth Cleaners Uniform cleaning 11/8/17 $ 36.97 Con Edison Fire HO gas service 10127 - 11/29/17 $ 549.18 Galls, LLC Crew socks, belts, safety glasses, Career Staff uniforms $ 666.75 Interstate Diagnostic, Inc. Physical Examination for Chris Franck & Peter Krajczar $ 490.00 Interstate Diagnostic, Inc. Complete Physical Exams and vaccines $ 6,365.00 MSL Refrigeration, Inc. Repairs to refrigeration $ 481.53 Proftech Office Products Callendars & Day Book $ 221.91 R. G. Brewers Building supplies $ 24.25 Sound Shore Pest Control Exterminating services on 11/27/17 $ 65.00 UniFirst Corporation Cleaning supplies for building 12/1, 12/8/17 $ 216.80 Villa Maria Pizza Food for Explorer Drill 11/1/17 & Extended call (ladder 19) 11/18/17 $ 176.16 Villa Maria Pizza Food for Explorer Drill 12/6/17 $ 51.71 Villa Maria Pizza Food for Special Drill (Annual Meeting) 12/7117 $ 492.00 Westech Elevator Services Maintenance for month of December 2017 $ 175.00 WJWW 205 Weaver St charges 10/25 - 11/25/17 $ 7921 S - Total: $ 10,956.70 f ��n FIRE COMMISSION ITEM 2 Documents under Worksession # 1 t, I R E C C) 1\4 M I S S 1414 ITEM 3 NO ATTACHMENT AFFAIRS OF THE TOWN ITEM 1 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543 -3353 TEL: 914/381 -7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381 -7809 townadministrator @townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Authorization- Renewal Agreement -GAR Associates Date: December 15, 2017 Attached is a proposed renewal agreement between the Town of Mamaroneck and GAR Associates to continue having GAR assist the Town with the maintenance of our assessment roll. The scope of the agreement includes maintaining our assessment roll to insure certification by the State of New York of 100% full market value. To accomplish this task, GAR will conduct sales trending analysis and in some cases reappraisals in each of the neighborhoods established for monitoring the assessment roll. The agreement sets forth the tasks to be completed in 2018 through 2020. 2020 will be the next year four cycle re- assessment update for the entire Town. The agreement lists tasks in 2017 which have been completed. In terms of the fee proposal listed for 2017, this was previously approved by the Town Board. For the meeting on December 20, 2017, the matter before the Board is approval of the agreement and fee for 2018. The fee proposal for 2018 is $75,000. This is a decrease of $50,000 from 2017. ACTION REQUESTED: THAT THE TOWN BOARD APPROVE THE AGREEMENT WITH GAR ASSOCIATES TO PROVIDE ASSESSMENT ROLL MAINTENANCE SERVICES AT A FEE FOR 2018 OF $75,000 AND THAT THE TOWN ADMINISTRATOR BE AUTHORIZED TO EXECUTE THE AGREEMENT WITH GAR ASSOCIATES. Stephen V. Altieri Town Administrator August 17, 2027 Ms. Pamela Valenza, Assessor Town of Mamaroneck 740 West Boston Post Road Mamaroneck, NY 10543 RE: Proposed Plan Fall 2017 — 2020 Assessment Equity Dear Pamela: GAR ASSOCIATES LLC Real Estate Appraisers and Consultants It is hard to believe it hard to believe the Town just completed its first reassessment update project since the initial reassessment in 2013. Congratulations! GAR is appreciative to have been able to assist you and your staff with creating and maintaining equity. We have put together a plan to continue to maintain assessment equity at l00% full market value in compliance with the NYSORPTS ACR (Aid for Cyclical Reassessment) program. Now that the Town has completed its first update and there is stability in your assessment office, cost savings can begin to be realized. Annually, modifications to specific services may need to be necessary depending on NYSORPTS ACR program changes, staffing situations in the assessment office and market changes. GAR recommends attempting to maintain full value (loo %) on an annual basis to ensure proper distribution of the tax burden is maintained. The proposed plan assumes annual adjustments based on market changes with a town wide update in 2020. After reviewing the proposal we can meet and discuss the details and address any questions or clarifications you may have. Thank you again for providing GAR the opportunity to continue to work together. We do appreciate your business. Sincerely, GAR Associates LLC F. Cindy Baire, President /Partner David M. Barnett, Vice President CORPORATE OFFICE: 2399 SWEET HOME ROAD AMHERST, NEW YORK 14228 TEL. 716- 691 -7100 FAX. 716- 691 -7770 TOLL FREE: 1.800.836.0382 CAPITAL REGION OFFICE: 632 PLANK ROAD SUITE 203 CLIFTON PARK, NEW YORK 12065 TEL. 518.579.3770 FAX 518.579.3773 TOLL FREE: 1.800.836.0382 GAR ASSOCIATES LLC Real Estate Appraisers and Consultants Proposal Annual Reassessment Support Services Town of Mamaroneck Date NYS ACR (Aid for Cyclical Reassessment) Program The statute and rules require: • Plan not less than four years • Reappraisal in the first and last year of the plan • A reappraisal at least every four years • Inventory collection at least once every six years (all parcels must have been physically Inspected at least once within the preceding six years of each assessment roll year in the plan) Rules require that a "revaluation" in any year be a complete reappraisal in order to be eligible for the State Aid of up to $5 per parcel (please refer to "Guidelines" for details). Sample Cycle: Plan Year 1 2 3 4 Assessment 2017 2018 2019 2020 Roll Year Reappraisal Town Wide Reappraisal /Trending Reappraisal /Trending Town Wide Reassessment Cycle Reassessment of Inequities of Inequities Update Update Inventory Partial 2,175 parcels Partial 2,175 parcels Partial 2,175 parcels Partial 2,175 parcels Verification Inventory Collection: While the ACR plan requires inventory collection at least once every six years, GAR believes all parcels' inventory should be verified prior to the next Town -wide reassessment. Aerial imagery and street level photographs can be utilized in the data collection /verification process, if ORPTS parameters are met (see plan information attached). This plan helps maintain the recent investment in the Town -wide reassessment and helps minimize the work effort required for the next reassessment. GAR recommends utilizing both desk and field visits to complete the data verification /collection requirement. Clarification from ORPTS is recommended. CORPORATE OFFICE: 2399 SWEET HOME ROAD AMHERST, NEW YORK 14228 TEL. 716 -691 -7100 FAX 716- 691 -7770 TOLL FREE: 1.800.836.0382 CAPITAL REGION OFFICE: 632 PLANK ROAD SUITE 203 CLIFTON PARK, NEW YORK 12065 TEL. 518.579.3770 FAX.518.579.3773 TOLL FREE: 1.800.836.0382 GAR ASSOCIATES LLC Real Estate Appraisers and Consultants Reappraisal Cycle: For non - reassessment years (2o18, 2o1g) a combination of reappraisal and /or trending can be implemented to maintain equitable assessments (ioo %). Results from the annual statistical analysis will determine the best method of maintaining assessments in non - reassessment years. Update Plan Document: Each year the ACR plan document will be reviewed and updated with any changes that may alter the plan. Currently ORPTS requires one full year notice, at minimum, if advisory appraisals will be requested. Operational Calendar for ACR Program: Fall 2017 /Spring 2018 Schedule Task Start End Statistical Analysis — Determine Inequities October 2017 October 2017 Sales Verification and Analysis October 2017 November 2017 Neighborhood Delineation Updating October 2017 October 2017 Update Models /PIDS November 2017 November 2017 Review Commercial Valuation Factors December 2017 December 2017 Application of Trends (if applicable) January 2018 January 2018 Reappraisal (Market Documents) (If applicable) & Field Review February 2018 April 2018 Finalize New Assessments /Changes April 2018 April 2018 Mail COA's June 1, 2018 June 1, 2018 File Tentative Assessment Roll June 1 June 1 Grievance Day 3rd Tuesday in June 3`d Tuesday in June File Final Assessment Roll September 15 September 15 CORPORATE OFFICE. 2399 SWEET HOME ROAD AMHERST, NEW YORK 14228 TEL.716- 691 -7100 FAX 716 -691 -7770 TOLL FREE: 1.800.836.0382 CAPITAL REGION OFFICE. 632 PLANK ROAD SUITE 203 CLIFTON PARK, NEW YORK 12065 TEL.518.579.3770 FAX 518.579.3773 TOLL FREE: 1.800.836.0382 GAR ASSOCIATES LLC Real Estate Appraisers and Consultants Fall 2018 /Spring 2019 Schedule Task Start End Statistical Analysis — Determine Inequities October 2018 October 2018 Sales Verification and Analysis October 2018 November 2018 Neighborhood Delineation Updating October 2018 October 2018 Update Models /PIDS November 2018 November 2018 Review Commercial Valuation Factors December 2018 December 2018 Application of Trends (if applicable) January 2018 January 2018 Reappraisal (Market Documents) (If applicable) & Field Review February 2019 April 2019 Finalize New Assessments /Changes April 2019 April 2019 Mail COA's June 1, 2019 June 1, 2019 Informal Reviews N/A N/A File Tentative Assessment Roll June 1 June 1 Grievance Day 3`d Tuesday in June 3`d Tuesday in June File Final Assessment Roll September 15 September 15 CORPORATE OFFICE: 2399 SWEET HOME ROAD AMHERST, NEW YORK 14228 TEL.716 -691 -7100 FAX.716- 691 -7770 TOLL FREE: 1.800.836.0382 CAPITAL REGION OFFICE: 632 PLANK ROAD SUITE 203 CLIFTON PARK, NEW YORK 12065 TEL.518.579.3770 FAX 518.579.3773 TOLL FREE: 1.800.836.0381 GAR ASSOCIATES LLC Real Estate Appraisers and Consultants Reassessment Year (Town Wide for 2020) Summer 2019 /Spring 2020 Schedule Task Start End Statistical Analysis — Determine Inequities August 2019 August 2019 Sales Verification and Analysis August 2019 August 2019 Neighborhood Delineation Updating August 2019 August 2019 Update Models /PIDS September 2019 September 2020 Review Commercial Valuation Factors and Update VFF September 2019 September 2019 Reappraisal (Market Documents) All Parcels and Field Review October 2019 February 2020 Finalize New Assessments /Changes March 2020 March 2020 Mail COA's, June 1, 2020 June 1, 2020 File Tentative Assessment Roll June 1 June 1 Grievance Day 3`d Tuesday in June 3rd Tuesday in June File Final Assessment Roll September 15 September 15 COA Notices: As long as the municipalities equalization rate does not fall below 85 %, the plan for ACR allows Towns to mail Change of Assessment Notices (COA 510) in place of Assessment Disclosure Notices (511). Since the Town intends to maintain 100% each year this should be anticipated. The elimination of the Assessment Disclosure Notices (511), will assist to reduce potential questions /concerns about taxes and keep residents focused on the value of their properties. Although Real Property Tax Law 510 requires that COA notices only be mailed in cases of increases in assessed values, GAR recommends that one be issued to all property owners regardless of the change in value (no change, increase or decrease). This policy will reinforce to taxpayers that all parcels were reviewed and provide the Town with a good opportunity to inform residents of the public education programs and the informal review process available to everyone. CORPORATE OFFICE. 2399 SWEET HOME ROAD AMHERST, NEW YORK 14228 TEL.716- 691 -7100 FAX 716 -691 -7770 TOLL FREE: 1.800.836.0382 CAPITAL REGION OFFICE: 632 PLANK ROAD SUITE 203 CLIFTON PARK, NEW YORK 12065 TEL.518.579.3770 FAX 518.579.3773 TOLL FREE: 1.800.836.0382 GAR ASSOCIATES LLC Real Estate Appraisers and Consultants Cost Summary: Annual Fee (Fixed) Includes: (Fall 2017) 1. Statistical Analysis 2. Sales Verification Consultation 3. Neighborhood Delineation Updating 4. Update Models & PIDS —As Needed 5. Review Commercial Factor File 6. Application of Trends if Applicable 7. Reappraisal (Market Documents & Field Review (up to 1,500 parcels) 8. Assist with Producing COA, cover letter, public education information 9. Assist with organizing and providing required documentation for ORPTS to validate process 10. Meeting /Management Time: maximum 25 hours Total Annual Fee for Fall 2017: Total Annual Fee for 2018: $30,000 (currently under contract) $ 75,000 All data entry, administrative tasks, and mailing costs are the responsibility of the town. CORPORATE OFFICE: 2399 SWEET HOME ROAD AMHERST, NEW YORK 14228 TEL. 716-691-7100 FAX 716- 691 -7770 TOLL FREE: 1.800.836.0382 CAPITAL REGION OFFICE: 632 PLANK ROAD SUITE 203 CLIFTON PARK, NEW YORK 12065 TEL. 518.579.3770 FAX 518.579.3773 TOLL FREE: 1.800.836.0382 GAR ASSOCIATES LLC Real Estate Appraisers and Consultants Town Wide REASSESSMENT 2019 -2020 Task GAR Town Statistical Analysis — Determine Inequities X X Sales Verification and Analysis X X (participate as time and resources allow) Neighborhood Delineation Updating X X Update Models /PIDS X X (participate as time and resources allow) Review Commercial Valuation Factors and Update VFF X X (participate as time and resources allow) Reappraisal (Market Documents) All Parcels and Field Review X (maximum 2,500) X (participate as time and resources allow) Finalize New Assessments /Changes X X Produce Change of Assessment Notices (510)* X (assist) X Mail COA's, Create Assessment Education Videos X (assist) X File Tentative Assessment Roll X Grievance Day X (assist if necessary) X File Final Assessment Roll X CORPORATE OFFICE: 2399 SWEET HOME ROAD AMHERST, NEW YORK 14228 TEL. 716 - 691 -7100 FAX.716- 691 -7770 TOLL FREE: 1.800.8360382 CAPITAL REGION OFFICE: 632 PLANK ROAD SUITE 203 CLIFTON PARK, NEW YORK 12065 TEL. 518.579.3770 FAX.518.579.3773 TOLL FREE: 1.800.836.0382 GAR ASSOCIATES LLC Real Estate Appraisers and Consultants Cost Summary: Fee (Fixed) Includes: 2019 & 2020 1. Assist with Updating Plan Document 2. Statistical Analysis 3. Sales Verification 4. Neighborhood Delineation Updating 5. Update Models & PIDS - All 6. Review Commercial Factor File and Update 7. Reappraisal (Market Documents & Field Review (up to 1,500 Residential parcels & all Commercial Parcels 8. Assist with Producing COA, cover letter, public education information 9. Assist with organizing and providing required documentation for ORPTS to validate process 10. Meeting /Management Time: maximum 50 hours Total Fee 2019: Total Fee 2020: up to $100,000 up to $130,000 All data entry, administrative tasks, and mailing costs are the responsibility of the town. Options: Reappraisal: (Field Review - Over 1,500 parcels) Residential: $20 /per parcel (100 minimum) Informal Review Officers Residential: $125/hr Commercial: $175/hr Additional Meeting /Management Hours: $175 /hour CORPORATE OFFICE: 2399 SWEET HOME ROAD AMHERST, NEW YORK 14228 TEL.716- 691 -7100 FAX.716- 691 -7770 TOLL FREE: 1.800.836.0382 CAPITAL REGION OFFICE: 632 PLANK ROAD SUITE 203 CLIFTON PARK, NEW YORK 12065 TEL.518.579.3770 FAX.518.579.3773 TOLL FREE: 1.800.836.0382 GAR ASSOCIATES LLC Real Estate Appraisers and Consultants Appraisal Consultation: Senior Real Property Appraiser — Residential (NYS Certified): $125/hr Senior Real Property Appraiser — Commercial (NYS Certified): $175/hr Designated Real Property Appraiser $250 /hr RPS Technical Support: RPS Technician: $75 /hr Senior Analyst: $125/hr Public Relations Specialist: $175/hr NYS Certified Assessor— Consultant: $175 /hour GAR recommends engaging in a minimum of 3 year agreement (2018- 2020) to ensure proper execution of the town wide reassessment for 2020. Annually adjustments can be made to the proposed services depending on the assessment staff resources and availability along with changes in the real estate market. Tasks and services are based on current NYS ORPTS ACR program rules. In the event these change, GAR may have to modify services and costs. Payment Schedule Our pricing below assumes the service agreement will be in effect for each year shown. Interruptions of the services in any year will effect pricing to resume the program including the Town -wide reassessment year. 2018: $ 75,000 (Maintenance) 2019: $ 100,000 (Prepare for Update) 2020: $ 100,000 (Update) 2020: $ 30,000 (Fall Maintenance) Total: $305,000 CORPORATE OFFICE. 2399 SWEET HOME ROAD AMHERST, NEW YORK 14228 TEL. 716- 691 -7100 FAX 716- 691 -7770 TOLL FREE: 1.800.836.0382 CAPITAL REGION OFFICE. 632 PLANK ROAD SUITE 203 CLIFTON PARK, NEW YORK 12065 TEL.518.579.3770 FAX.518.579.3773 TOLL FREE: 1.800.836.0382 a t 'h , '.. . -, a .. .. � .... tir : "� .. n �� a w '', �' 4 TO: Town Board Members FROM: Connie Green O'Donnell DATE: December 15, 2017 SUBJECT: Building Inspector Appointment Please be advised you will be provided with the appointment letter at the meeting. yo Town of Mamaroneck Town Center 740 West Boston Post Road. Mamaroneck. NY I0543-3353 TEL: (914) 381-7812 OFFICE OF THE TOWN ADMINISTRATOR FAX: (914) 381-7809 cgreenodonnell(oownofinamaroneckny.org TO: Stephen Altieri, Town Administrator Nancy Seligson, Town Supervisor Town Board Members FROM: Connie Green O'Donnell, Assistant Town Administrator DATE: December 14, 2017 SUBJECT: Authorization to Appoint a Building Inspector Authorization is requested to appoint Richard Polcari as the Building Inspector effective, no later than January 31, 2018, at an annual salary of$113,000. Since he currently holds the title of Building Inspector at the Town of New Castle, it will be necessary to obtain approval from Westchester County for the transfer. As of his start date, he will be required to serve a probationary period of fifty-two (52) weeks. Mr. Polcari, having worked in the Town of New Castle's Building Department since 2003, has an extensive background in municipal Building Department operations. He started as the Code Enforcement Officer and then was promoted to Assistant Building Inspector; a position he held for ten years. In 2016 he was promoted to Building Inspector. While serving as the Building Inspector and Assistant Building Inspector he also performed the duties of the Fire Marshall for the Town of New Castle. He is very knowledgeable of residential and commercial construction, including excavation, framing, plumbing, electrical and heating. Mr. Polcari having a broad background in the enforcement of building regulations and town codes and having worked with Municity software, will be an asset to the operations of the Building Department. ACTION REQUESTED: That the Town Board approve the appointment of Richard Polcari as the Building Inspector, no later than January 31, 2018, at an annual salary of $113,000 and authorize the Town Administrator to sign the employment agreement. v o E o Town of Mamaroneck W m n Town Center n 740 West Boston Post Road, Mamaroneck, NY 10543-3353 TEL: (914) 381-7812 OFFICE OF THE TOWN ADMINISTRATOR FAX: (914) 381-7809 cgreenodonnell@townofmamaroneckny.org December 21, 2017 Richard Polcari 30 Rockledge Road Redding, CT 06896 RE: Employment Offer Dear Mr. Polcari, As discussed, following are the terms and conditions of your employment offer to serve as the Building Inspector for the Town of Mamaroneck. Your appointment will be subject to Town Board approval. In addition, the appointment is contingent upon Westchester County Department of Human Resources' approval of the transfer. As of your hire date you will be required to serve a fifty-two (52) week probationary period. Following are the terms and conditions of the employment offer: Salary: Your starting annual salary will be $113,000 which will be paid bi- weekly. Salary review for management employees is conducted each year. Health Insurance: You will be eligible to participate in the New York State Health Insurance Program (NYSHIP). Coverage would be effective the first of the month following your hire date. If elected, you will be required to contribute ten percent (10%) of the premium on a pre-tax basis. The contribution is adjusted each calendar year and is based on NYSHIP's premium. If you retire through the NYSLRS and have completed ten (10) years of continuous service with the Town of Mamaroneck, you and your eligible dependents will be entitled to receive healthcare coverage in retirement. If elected, you will be required to pay ten percent (10%) of the premium. The cost for retiree healthcare coverage may be paid by accrued health insurance credits as explained in the attached "CSEA Retiree Health Care Contribution System" statement. In the event you predecease your eligible dependents, the Town, at its expense, will continue to provide healthcare coverage for your eligible dependents for three (3) months commencing the first of the month following your death. At the end of the three (3) month period, your dependents' eligibility to continue coverage will be in accordance with the NYSHIP provisions. Health Insurance "Buy-out": If you decide not to elect the NYSHIP coverage, you will be eligible for the "buy-out" payment provided you are not covered by the NYSHIP for a period of twelve(12) consecutive months. The payment would be $5,000 if you are eligible for a family health insurance plan or$4,000 if you are eligible for an individual plan, both of which would be subject to applicable taxes. Dental Plan & Optical Plan: You will be eligible to participate in the Town's Dental Plan and Optical Plan effective the first of the month following your hire date at no cost to you. Life Insurance &Accidental Death & Dismemberment Insurance: You will be covered by a ten thousand dollar ($10,000) Life Insurance Policy and a ten thousand dollar ($10,000) Accidental Death and Dismemberment Policy at no cost to you. Voya 457(b) Deferred Compensation Plan: You will be eligible to participate in the Voya 457(b) Plan which permits salary deferrals on a pre-tax basis subject to annual contribution limits. ` Sick Leave: The Town has agreed to credit a portion of your sick leave balance with your prior employer, for which you did not receive compensation upon resignation. Therefore, twenty-eight (28) days will be added to your annual allotment of twelve (12) sick days for 2018, resulting in a beginning balance of forty (40) sick days. On January 1, of each succeeding year you will receive twelve (12) sick days. An additional day will be earned if you have not taken a sick day in a consecutive four(4) month period in a calendar year. Upon retirement, if you have not reached the maximum years of service pursuant to the NYSLRS, the Town will pay you at the rate of eighty dollars ($80) per day for any accumulated sick leave in excess of one hundred and sixty-five (165) days to a maximum of two hundred and forty (240) days. The maximum number of days for which you will be paid is seventy-five (75). Vacation: You will be entitled to twenty (20) vacation days in 2018 and in each subsequent calendar year you will receive twenty (20) days. Vacation days may not be carried over from year-to-year without the prior approval of the Town Administrator or his/her designee. Upon retirement, resignation or separation from service, other than cause, you will be paid for unused vacation to a maximum of one(1) year's vacation entitlement. Workers' Compensation: You will be entitled to Workers' Compensation insurance pursuant to the applicable requirements of the laws of New York State. If you are necessarily absent from work because of a job related injury as defined by the law, you shall be granted leave with full pay for a period not to exceed nine (9) months exclusive of accumulated sick leave and vacation leave. During such absence, you shall not accrue sick leave and vacation leave credits. Personal Time: You will be entitled to personal leave for appointments and personal business that cannot be otherwise completed during non-working hours. Personal leave is subject to the approval of the Town Administrator or his/her designee. Longevity Pay: You will be entitled to longevity payments based on your years of service with your prior employer. Since you will be credited with nineteen (19) years as of your hire date, in November 2018 you will receive a longevity payment of one thousand fifty($1,050.)The schedule of longevity payments is in accordance with the collective bargaining agreement between the Town and the Civil Service Employees Association. Holidays: You will be entitled to the paid holidays listed in the collective bargaining agreement between the Town and the Civil Service Employees Association. Professional Development: The Town recognizes the benefits of maintaining memberships in professional organizations. The Town will therefore reimburse you for reasonable expenses in the New York State Buildings Officials Association and the Westchester County Building Officials Association. You will also be reimbursed for reasonable expenses to attend conferences of the associations. Attendance at these conferences will be subject to the approval of the Town Administrator or his or her designee. Town Vehicle: As the Building Inspector you will be required to attend meetings and be available to the Town at times outside the normal workday. Therefore, the Town will provide a vehicle to be used for Town business and commuting to work from your home. The vehicle is to be used in accordance with the rules and regulations of the Town. The offer for you to serve as the Building Inspector is made with the understanding that there is no personal conflict of interest pertaining to you that will adversely affect your ability to perform the duties of this position. You agree that you shall not conduct any private work that would be in conflict with your duties in the Town of Mamaroneck. We look forward to your joining the staff and hope that you find it to be a truly rewarding and challenging experience. Sincerely, Stephen V. Altieri Town Administrator I, Richard Polcari, am in agreement with the aforementioned terms and conditions of employment as the Building Inspector for the Town of Mamaroneck. Richard Polcari Date ITEM 3 • • Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543 -3353 TEL: (914) 381 -7812 OFFICE OF THE TOWN ADMINISTRATOR FAX: (914) 381 -7809 cgreenodonnell @townofinamaroneckny.org TO: Stephen Altieri, Town Administrator Nancy Seligson, Town Supervisor Town Board Members FROM: Connie Green O'Donnell, Assistant Town Administrator DATE: December 14, 2017 SUBJECT: Authorization to Appoint Paul Creazzo as the Police Chief Paul Creazzo has been serving as the Acting Police Chief since June 30, 2017. He was hired in May 1986 as a Patrolman and was later assigned to the Detective Division. In 1993 he was promoted to Sergeant and in 1998 he was promoted to the rank of Lieutenant. While serving as the Acting Police Chief, he has exhibited his ability to effectively manage the day -to -day operations of the Police Department. He has been very responsive to emergency situations and is very proactive in providing additional training for Police Officers to enhance their skills. As the Police Chief, his base salary would be increased to $170,000 effective January 1, 2018. This salary would remain in effect through December 31, 2018. Any future salary increases would be determined at the time management and non -union salaries are reviewed. Also, as required of other management staff, he would contribute towards his health insurance coverage. He would continue to receive specific benefits stipulated in the Collective Bargaining Agreement between the Town and the Police Benevolent Association. This would include, but not limited to, holiday pay, longevity pay, sick leave incentive, wellness benefit and a clothing allowance. However, he would not be entitled to receive compensation for work performed outside of normal working hours. ACTION REQUESTED: That the Town Board approve the appointment of Paul Creazzo to the position of Police Chief effective January 1, 2018 at an annual salary of $170,000 and authorize the Town Administrator to sign the employment agreement. 1 •b c Town of Mamaroneck W ri Town Center 740 West Boston Post Road. Mamaroneck. NY 10543-3353 TEL: (914)381-7812 OFFICE 01."1 HE TOWN ADMINISTRATOR FAX: (914) 381-7809 egreenodonnell(aaownofmamaroneckny.org December 21, 2017 Paul Creazzo 93 Starr Ridge Road Brewster, NY 10590 RE: Employment Agreement Dear Paul: The Town Board at its meeting on August 23, 2017, adopted a resolution hereby appointing you to the position of Police Chief of the Town of Mamaroneck. As of that date, you will be required to serve a probationary period of fifty-two (52) weeks. Following are the terms and conditions of the employment agreement: Salary: Your annual salary will be increased to $170,000 effective January 1, 2018 and will remain in effect through December 31, 2018. Salary review for management staff is conducted each year at which time a determination is made with respect to compensation. New York State & Local Police and Fire Retirement System: You will continue to participate in the retirement system as a member of Tier 2. The Town will continue to offer the following retirement plan provisions: Section 375-c Non Contribution Retirement Plan Benefits Section 384 25 Year Half Pay Retirement Plan Section 384-d 20 Year Half Pay Retirement Plan Section 384-f 25 Year Half Pay Plan Plus 1/60 Benefit for Service Section 302-9d Retirement One Year Final Average Salary Section 375-i Retirement Plan NYS Health Insurance: You are eligible to continue participation in the New York State Health Insurance Program (NYSHIP) or a plan providing comparable benefits. You will be required to contribute five percent (5%) of the premium on a pre-tax basis. If you retire while employed at the Town of Mamaroneck, you and your eligible dependents will be entitled to receive healthcare coverage in retirement at no cost. In the event you predecease your eligible dependents, the Town at its expense, will continue to provide healthcare coverage for your eligible dependents. Health Insurance "Buy-out": If you decide not to elect the NYSHIP coverage, you will be eligible for the "buy-out" payment, provided you are not covered by the NYSHIP for a period of twelve (12) consecutive months. The payment would be five thousand dollars ($5,000) subject to applicable taxes. Wellness Benefit: You will be reimbursed for the cost of an annual physical up to a maximum of five hundred dollars ($500) each calendar year. All or a portion of this amount may be applied toward an eye examination, purchase of eyeglasses, membership at a gym or fitness center or a total body scan. Dental Plan: You will be eligible to continue participation in the Dental Plan offered through the Police Benevolent Association at no cost to you. In the event that plan is no longer available, you may participate in the Town's MetLife Dental Plan or a plan providing comparable benefits. • Life Insurance & Accidental Death & Dismemberment Insurance: You will be covered by a ten thousand dollar ($10,000) Life Insurance Policy and a ten thousand dollar ($10,000) Accidental Death and Dismemberment Policy at no cost to you. • Voya 457(b) Deferred Compensation Plan: You will be eligible to continue participation in the Voya 457(b) Plan which permits salary deferrals on a pre-tax basis subject to annual contribution limits. • Sick Leave: You will be entitled to unlimited sick leave, however, the Town reserves the right to require that you submit a physician's statement for illnesses or injuries that exceed three (3) consecutive business days. If in a given calendar year you have not used any sick time, you will be entitled to a payment of one thousand four hundred ten dollars ($1,410), which is payable in January of the following year. % Vacation: You will be entitled to six (6) weeks of vacation each calendar year. Vacation days may not be carried over from year-to-year without prior approval of the Town Administrator or his/her designee. Upon retirement, resignation or separation from service, other than cause, you will be paid for unused vacation up to a maximum of six (6) weeks. Personal Time: You will be entitled to paid leave for appointments and personal business that cannot be otherwise completed during non-working hours. Personal time is subject to the approval of the Town Administrator or his/her designee. Longevity Pay: Longevity payments will be based on your years of service with the Town. The payments will be in accordance with the Collective Bargaining Agreement between the Town and the Police Benevolent Association. - Holiday Pay: You will be entitled to compensatory pay for holidays as stated in the Collective Bargaining Agreement between the Town and the Police Benevolent Association. Clothing Allowance: You will be entitled to the Detective's clothing allowance as stipulated in the Collective Bargaining Agreement between the Town and the Police Benevolent Association. In addition, the Town will pay for uniform items on an as needed basis. Professional Development: The Town recognizes the benefits of maintaining memberships in professional organizations. Therefore, the Town will reimburse you for reasonable expenses for memberships and attendance at conferences relating to your responsibilities as Police Chief. All expenses require prior approval of the Town Administrator or his/her designee. Tuition Reimbursement: You will be entitled to tuition reimbursement for coursework in Public Administration, which is subject to prior approval of the Town Administrator or his/her designee, upon submission of appropriate documentation verifying course completion. Personal Vehicle Use: You will be assigned a Town vehicle to be used in connection with your responsibilities as Police Chief, including commuting to and from your residence. In addition, the vehicle may be used for personal reasons provided the vehicle is not driven beyond a sixty (60) mile radius of the Town Center. Indemnification: You will be afforded the benefits as stated in the Town Code, Chapter 26 - Officers and Employees, Article 1 - Defense and Indemnification. The offer for you to serve as the Police Chief is made with the understanding that there is no conflict of interest pertaining to you that will adversely affect your ability to perform the duties of this position. You agree that you shall not conduct any private work that would be in conflict with your duties as the Police Chief. This letter will serve as your employment agreement with the Town of Mamaroneck. The terms and conditions set forth in this agreement will remain in effect while serving as the Police Chief for the Town of Mamaroneck. If you concur with the aforementioned terms and conditions, please sign and date where indicated below. We look forward to working with you as the Police Chief and hope you find the position to be a truly rewarding and challenging experience. Sincerely, Stephen V. Altieri Town Administrator Paul Creazzo Date . OF rseWr'�.s P �,rr was Y , � E 3 �s► l ITEM 4 f p - z U_1 m _ n r FOUNDED 1661 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543 -3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Stephen Altieri, Town Administrator Nancy Seligson, Town Supervisor Town Board Members TEL: (914) 381 -7812 FAX: (914) 381 -7809 cgreenodonnell@townofi-namaroneckny.org FROM: Connie Green O'Donnell, Assistant Town Administrator DATE: December, 14, 2017 SUBJECT: 2018 CSEA Retirement Incentive During the budget review process, the Town Board was advised of potential savings if eligible employees of the Civil Service Employees Association (CSEA) were to elect to participate in the 2018 Retirement Incentive. In order to comply with the mandated minimum forty -five (45) day election period, the earliest retirement date for the Retirement Incentive would be February 28, 2018. Based on this date, the election period would commence January, 1, 2018 and end on February 15, 2018. If an eligible employee submits their election during this period, they will be given an additional seven (7) calendar days to revoke their election. Noted below are the eligibility criteria and payments offered as part of the CSEA Retirement Incentive. ➢ Employees must have a minimum of fifteen (15) years of service as of February 28, 2018 and be eligible for New York State and Local Retirement System benefits ➢ For each full year of service the employee would receive an incentive benefit of $1,250; maximum twenty (20) years /$25,000 ➢ Additional payments would include; longevity and prorated vacation pay Attached is the list of CSEA employees who meet the eligibility requirements for participation in the 2018 Retirement Incentive. Also, indicated are the anticipated savings, as well as the costs associated with the Retirement Incentive. ACTION REQUESTED: That the Town Board approve the 2018 Retirement Incentive that will be offered to eligible employees in the Civil Service Employees Association. EMPLOYEE NAME (CSEA) YRS OF SVC AS OF 12/31 /17 i CSEA TITLE 2018 SALARY NEW ]HIRE SALARY SALARY SAVINGS MEgN[UM & STEP 6 MINIMUM & STEP 6 Cookingham, Denise 24 Court Clerk $86,190 $56,904 - S77,826 Difiore, Stefano 23 Auto Mechanic $76,167 544,265 - $67,049 72 % -14% Fiera, Antonio 26 Parks Foreman $76,167 $44,265 - S67,049 72%-14% Guinee, James 19 Tree Trimmer $72,721 $42,453 - $64,068 71 % -14% Moore, Kevin 20 Asst. Building Inspector $89,884 $59,937 - $81,328 50 % -11% Silverman, Arleen 16 Intermediate Clerk $60,028 $40,657 - $54,494 48%-10% Ybarra, Marianne 28 Assessment Clerk $65,226 $43,267.$58,949 51 % -11% New Hire Savines NYSHIP Contributions (10% or 15 %) Retirement Tier 6 PTO - Vac, Sick & Personal Longevity FICA (7.65 %) Retirement Costs Incentive Payment - Max. $25,000 ($1,250 X 20 /yrs - $25,000) INVSHIP Benefits (Medicare Part B Ireimbursement at age 65)