HomeMy WebLinkAbout2017_12_06 Town Board Meeting Packet TOWN OF MAMARONECK
TOWN BOARD AGENDA
WEDNESDAY, DECEMBER 6, 2017
THE TOWN BOARD WILL CONVENE AT 5:00PM, IN CONFERENCE ROOM A TO
DISCUSS:
1. Discussion-Town Center/VFW Building Signs
2. Review-2018 Larchmont/Mamaroneck Joint Garbage Disposal Commission
Budget
3. Update- Food Waste Recycling Program
4. Update- Leasing of Electric Vehicles
5. Update-Weaver Street Fire House Construction Project
6. Update-Bus Shelter- Palmer Avenue & Richbell Road
7. New Business
8. Request for Executive Session
8:00PM CALL TO ORDER- COURTROOM
PUBLIC PRESENTATION-2018 Preliminary Town Budget
SUPERVISOR'S REPORT
CITIZEN COMMENTS
BOARD OF FIRE COMMISSIONERS
1. Fire Claims
2. Other Fire Department Business
AFFAIRS OF THE TOWN OF MAMARONECK
1. Set Public Hearing -2018 Sewer Rent Fee
2. Authorization-Transfer of Funds-Highway Fund
3. Consideration of Certiorari
APPROVAL OF MINUTES-November 13, 2017
REPORTS OF THE COUNCIL
TOWN CLERK'S REPORT
NEXT REGULARLY SCHEDULED MEETING-December 20, 2017 and January 3, 2018
Any physically handicapped person needing special assistance in order to attend
the meeting should contact the Town Administrator's office at 381-7810.
TOWN BOARD MEETING
WORKSESSION AGENDA
WEDNESDAY, DECEMBER 6, 2017
5:00PM -CONFERENCE ROOM A
1. Discussion-Town CenterNFW Building Signs
(See Attachment).
2. Review-2018 Larchmont/Mamaroneck Joint Garbage Disposal
Commission Budget
(See Attachment).
3. Update-Food Waste Recycling Program
(See Attachment).
4. Update-Leasing of Electric Vehicles
(See Attachment).
5. Update-Weaver Street Fire House Construction Project
6. Update- Bus Shelter-Palmer Avenue & Richbell Road
(See Attachment).
7. New Business
8. Request for Executive Session
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. Town of Mamaroneck
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@ m Town Center
:, 740 West Boston Post.Ro ad, Mamaroneck, NY 10543-33. 53
•FOUNDED 1661 • - - TEL:.914/381-7810
• OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809
to wnadmi nistrator @townofmamaroneck.org
Memorandum
To Supervisor and Town.Board
- Re: Signs for Town Center and Senior.Center
Date: December 1, 2017
Attached is the latest rendering of the signs for the Town Center and Senior Center: .
The font of the:lettering has been changed to reflect the Board's recent comments:
• What is not reflected on the rendering is the addition of a solar powered LED light.
fixture to illuminate the signs: Solar powered LED lighting was selected since there is
no source of electric power close to.where the signs will be placed: Therefore we
eliminate the need for costly trenching.and wiring for the sign lights.
The Town's consultant on this matter Barton and Logiudice have estimated a total
budget of$26,000 to$33,000 to furnish and install the six signs: The plan would,be for
the contractor for the Town Center parking lot to install the bases for the signs and for
- the sign contractor to install-the signs in the bases. Ifthe Board can come to a final
decision on the sign design at the work session on December 6,we can move through
our procurement process to order the signs.
If you have:questions or need additional information prior to the Town Board meeting,
please let me know.
Stephen V. Altieri
Town Administrator
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Larchmont Mamaroneck Joint Garbage Disposal Commission
740 West Boston Post Road, Mamaroneck, New York 10543
To Supervisor Nancy Seligson-Sanitation Commissioner
Mayor Lorraine Walsh-Sanitation Commissioner
Re:2018 Preliminary Commission Budget
Date:November 13, 2017,.
Revised November 30, 20171
Transmitted for your consideration is the 2018 Preliminary Budget for.the Joint Garbage
Commission The budget proposed for 2018 includes total appropriations of$3,845,700...This is
an increase of$70,936 or 1.9-%.: Including the deduction for revenues and the application of
surplus the net budget levy to be apportioned to the Town and Village is.$3,845,700 which is an
increase of:$71,736,2%.: The budget as proposed continues all current sanitation services and as
will be described later includes expenses for the new food waste recycling program and new
website.:
Budget Summary
2017 2018 Change
Operations and Maint. $1,956,664 $2,002,000 $45,336 or 23%
General Charges $1,818,100 $1,843,700. $25,600 or 1.4%
Total Appropriations $3,774,764 $3,845,700 $70,936 or 1:9%
Less Revenues $ 247,500 $ 246,700 ($800)or(<1%) .
Net Budget/Levy - $3,527;264 $3,599,000 $71,736 or 2%.
Budget Apportionment
Garbage Collected through September 2017
Village of.Larchmont 2,606 tons-48% .
Town of Mamaroneck 2,835 tons- 52%
Total 5,441 tons
Net Budget $3,599,000 •
Village Share 48% $1,727,520
Town Share 52% $1,871,480
1 The original version of the budget called for an increase of$80,436 or 2.1%in total appropriations. Total
revenues were increased by$10,000 from$236,700 to$246,700. The original net budget/levy was to increase by
$91,236 or 2:6%.
1
Operation and Maintenance.
The operation and maintenance portion of.the Commission's budget includes all direct
expenses associated with the collection of solid waste and recycling material with the
exception of the costs of employee benefits which are included in the General Charges
portion of the budget. The operations section of the budget also includes the cost of
operating the Maxwell Avenue Facility. :In the operation and maintenance category of the
budget most line items remain unchanged or are slightly reduced. Below are accounts
worth noting for 2018:
Salaries- Full Time =This past year the Commission renegotiated a renewal agreement
with the American Federation of State, County and Municipal Employees for the years.
2017-2020. For 2018 the agreement calls for a 1.65%salary adjustment: There were no
other monetary payments to be adjusted in 2018. In 2018, the total salary budget line for.
full time employee's increases to $1,460,800, an increase of.$33,336 or 2:3%..The
increase in the salary line is greater than the negotiated percentage increase because also
included in the salary line account are provisions for longevity payments, an estimate for
organic waste stipends and the monetary payment made to employees in lieu of providing
optical insurance.
The salary line includes compensation for the following personnel:
1 General Foreman
1 Deputy General Foreman
5 Motor Equipment Operators.
15 Sanitation Men
There are no proposed changes.for 2018 in our full time headcount of employees:
Overtime- The overtime budget for the Commission is proposed to increase by$2,000 in
2018 to$47,000. On a day to day basis the Commission incurs a relatively low amount of
overtime for collection operations. .The largest percentage of overtime is expended for the
operation of the Maxwell Avenue Facility on Saturdays and for Saturday and holiday
collection of street cans in the Village. Based upon 2018 salary rates the breakdown of
overtime is as follows:
Maxwell Avenue Facility: $22,378
Street Can Collection-Saturdays and Holidays: 11.624;
Total $34,002
Salaries- Part Time-The 2018 budget for part time personnel is proposed to remain
unchanged at $60,000. Part time employees are used primarily between April and October
of each year during our organic waste collection period. Part time employees are used to
cover for full time employees on vacation or out on injury. leave: The use of part time
employees is less expensive than the payment..of overtime for regular employees.
2
Diesel Fuel/Gasoline - For 2018 a modest$5,000 decrease has been proposed for diesel
fuel. While it may appear from our expenditures to date that a larger budget decrease is
possible,.I am always concerned that the cost of fuel is so volatile. World events or
changes in the U.S.economy can noticeably increase petroleum costs on relatively short
notice. Therefore my preference is maintain a stable budget appropriation year to.year
County Landfill - The budget remains unchanged for this line item. .Since an increase is
expected in the tipping fee by the County, our disposal expense could remain the
same even with a reduction in solid waste collection.
Service Contracts-The cost for service contracts for the Commission is expected to
increase substantially in 2018. An estimated budget of$37,000 is expected which is an
increase of.$25,000 over.2017. The expenses in the line item are as follows:
General Environmental $14,400- :
Clarity Drug Testing 3,500
Employee Assistance
. 990*
Scarsdale Security(Fire Alarm) 970*
Mobile Radio Rental 8,100*
Website Maintenance Fee 750*
Recollect Maintenance.Fee 3,500*
Suburban Carting- Food Waste 4,800*2
The expenses noted with an asterisks are new expenses for 2018. In addition to the new
expenses,the costs for disposal of the contaminated water under the hopper has
increased over the last years to about.$1,200 per month.
General Charges. .
The General Charges portion of the Commission's budget includes expenses for
administrative personnel, employee benefits for all employees of the Commission and
other administrative expenses.
Contingency -The contingency budget has been reduced from $15,000 to $7,500 for
2018.. The reduction is due to the fact that the collective bargaining agreement with the
Commission's unionized employees has been resolved. During the budget review process
however I would ask the Commissioners to consider salary adjustments for the
management and non-union personnel working for the Commission.The administrative
salaries have not been adjusted in five years.
2 The contract with Suburban Carting is for the collection of up to 10 barrels of food waste per month at$400 per
month. It is uncertain if the monthly rate would change if there is an expansion of the program.
3 . .
Insurances & Employee Benefits: The news for liability and insurance for 2018 is generally
very good:: Our general liability insurance cost for the coming year will remain:unchanged:
That is in part attributable to the soft insurance market along with an excellent loss:
experience.
Employee.benefit costs will remain reasonably stable as well for the coming year Costs
for dental insurance, lifeinsurance.and disability insurance will remain unchanged for
2018: :Medical insurance costs also:will remain unchanged for 2018: This is a unique
occurrence that has come about due to a reduction in the number of total personnel to be •
covered for 2018: Two of the Commission's retirees have passed away and a former. •
employee that was-continuing to pay for health insurance through COBRA has discontinued
his coverage..
Our worker's compensation insurance expenses have,also begun to stabilize. At this time..
we do have one employee out on a long term injury but generally our claims frequency had
decreased::For 2018
our premium is estimated to be$563,200,an increase of 6% over
last year:.
Lastly, costs for the New York State Retirement:System will increase min.imally in 2018::
The appropriation of$240,00 increases our expense by only.$2,000.and is largely
attributable to the employee salary adjustment for 2018.
Recycling Equipment: In past years this line item has been for the purchase of the •
standard recycling bins used for recycling collection. .The appropriation for 2018 has been .. :
increased by$1,000 to $6,000 to have funds available for re-stocking of not only recycling
bins but the other garbage and recycling cans.the Commission will be.selling. Also it may
be necessary to re-stock the food waste kits and bags.
Consultant:The new website includes the waste wizard/recyclopedia. Included in this
feature is a listing of how todispose,,recycle or donate over 250 items.. To avoid this
information from becoming stale and outdated it Will be essential to have the listing
reviewed and updated annually. Therefore I have appropriated $4,000 for a consultant or
intern to provide:this service. The Commission:will not necessarily spend this entire
amount.to update the recyclopedia.
Revenues'
Revenues to the Commission other than the subsidies of.the Town and Village will
. decrease this year from $247,500 to$246,700.. There is a reduction in revenue from
employee health insurance.contributions: The $5,000 reduction is based upon the loss of
contributions from a former employee under the COBRA regulations:
4
Modest revenue increases are expected in the miscellaneous category and for dumpster
fees. Revenues accounted for in the miscellaneous category are derived from the sale of
recycling bins. However with an expanded line of waste disposal and recycling products we
anticipate an increase in the sale of these products.
Rental income is derived from the rent paid by Nextel Sprint for the cellular antenna on the
incinerator smoke stack. The rental payment remains the same for 2018 under the terms
of the lease agreement:This concludes the presentation of the Commission's Preliminary 2018.Budget. As
presented this is a responsible budget that continues the high level of sanitation services
provided to the community. In addition the budget provides for improved communication
to the community through the new Commission Website and Recollect System: Also . .
provisions have been made for the new food waste recycling program:.
Stephen V. Altieri
Superintendent
cc: Denis Brusciani-Secretary. Treasurer
Connie Green O'Donnell
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PRELIMINARY 2018 BUDGET'
Acct: # Description
200 Operation/Maintenance
201 Salaries-Full Time 1,400,150 1,427,464 : . 1,042,003 1,460,800
201A Salaries- Overtime 41,594 45,000 34,250 47,000
202 Salaries-Part Time
- 82,875 - 60,000.. . - 55,150 . _ . : 60;000 "-
203 . Materials/Supplies 12,716 `-: 13,000 6,837. 13,000. -
203A Dumpsters 31,858 - 19,000 12,650 19,000 . -
204 Equipment Repairs 7,544 2,584 20,000 -
205. Building/Grounds Repair; 4,760 10,000 2,270. 8,000
206 Electricity 6,595 7,500' 4,649 7,500 -
207 Water/Sewer Rent 456 700 396_ 700
208 Fuel Oil 5,665 6,000 1,783 5,000 -
209: Propane Fuel
210 Diesel Fuel 36,013 60,000 17,087. 55,000:
211 Gasoline 1,458 1,500 841 1.,500. : -
212. . County Landfill 220,917 220,000 - 147,312 220,000 . -
213 Organic Landfill 18,307 20,000 3,581 20,000
214 Uniforms 21,458.. 12,000 1,270 12,000
215. . Highway Tolls . 6,723 7,000 3,222 5,000
216 Service Contracts .- 16,492- 12,000 14,067 . 37,000. -
217 Exterminator .300 500. 225 • 500
218 Miscellaneous. 13,531 10,000 3,040 10,000
Total Operation/Maintenance 1,929,412 1,956,664 1,353,217 2,002,000
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'PRELIMINARY 2018 BUDGET " I
Acct.:# Description_
300 General Charges
301 Salaries=Administration . 58,850 65,000 42,384 65,000
301A Clerical Help-Part Time - 5,000. 8,000 - 4,000
302 -. Contingent 30,000 7;500..
303 Printing:& : .6,304 `10,000 7,009 7,500 -
304 Office Supplies • 2,733 1,100 8,149 2,000
305 Telephone : . 2,538 2,500 1,889. 2,700
306 Sewer Tax 2,015 3,500 5,203 5,500
_ - 307 Payroll Processing 1 9,090 : :8,500 : 5,818 8,500 -
308 Public Notices 308 - 182 300 309 Employee Retirement . 228,172 238;000 240,000
310 Insurance-Liability 85,209. 87;000 77,166 87,000 •
311 Insurance-Life . 710. : 2,000 296 2,000 -
312 Insurance-Health 579,627 650,000: 477,078 650,000. : -
312A Medicare Payments: ' 18,462 20,000 11,051. 18,000
: 313 Insurance-Disability - 606 1,000 272 1,000. -
314 Insurance:Worker's Comp 499,076. - 519,000 . 530,372 563;200
315 Insurance-Unemployment - 2,000 =. 2,000
: 316: Social Security 117,539 120,000 87,167 :124,000 -
316A Commuter Tax 2,638 3,000 2,637 4,000 -
31.7 Attorney 1,656 10,000 - 7,000
318 Recycling - - - _ -
319 .Recycling Equipment - 5,000 - 6,000 -
320: Dental Insurance 21;475. 22,500 18,482 22,500 -
321 . Consultant - : - 4,000
322 Auditor 8;675 10,000 7,931 10;000
323 Transfer to Capital . - - - -
Total General Charges 1,650,685 _ : :1,818,100 1,283,086 1,843,700 -
GRAND TOTAL I 3,580,0971 3,774,764 I . 2,636,303 I .. 3,845,700 I
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PRELIMINARY 2018 BUDGET'. Larchmont Joint Commission
REVENUES ,.
Insurance Recovery 79,974 10,000 10,640 10,000 -
Health Insurance Refund 46,817. 30,000 19,334 25,000
Inter-Government Charges -
Rental Income 76,688 45,000. 33,878 45,000
Miscellaneous 1,830 : : ... .2,500 6,292 5,000
Interest Income
140. 214
Dumpster Fees 29,515 20,000 17,605
Refund of Appropriations= Prior Years .' 3,550.
Applied Surplus - 130,000 130,000 -
IMA- City of New Rochelle 9,661 10,000. - 9,700
TOTAL REVENUES 248,.176.I 247,500. 87,963 I 246,700
NET LEVY ' 3,447,060 I'3,527,264 2,343,111 3,599,000
TOTAL REVENUES INCLUSIVE OF NET LEVY
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SUMMARY OF DAILY WEIGHTS
The Enabling Act, Under which the Commission operates provides that a reapportionment of the
'cost of maintenance, operation and repair of the Plant shall be made as of the thirty first day
of December annually on the basis of weight of garbage, refuse and substances delivered to the
County facility from the Village and from the Town Garbage District, during the preceding year
For the 2017 Calendar.Year the tonnage of garbage was
Month I Village.(lbs.) - .Town (lbs.) •
January 602,200 653,730
February . 466,040 490,380
March 556,480 . 585,180
April . 560,900. 612,420
May
610,220 659,380
June 697,600 786,080
July 563,680 591,320 . .
August 602;920 642,040
•
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S ptember 552,360. 649,680.
October.
November
December - -..
TOTAL 5,212,400 • 5,6.70;210.
Village 2,606 Tons • -
Town 2,835 Tons
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5,441 Tons
• % Budget for 2018.
Village Share - 1,727,520
Town Share - 1,871,480
NET LEVY 2018
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HISTORICAL.ANALYSIS
OF WEIGHT AND PERCENTAGE OF
REFUSE COLLECTIONS
VILLAGE TOWN
WGT. :WGT.
YEAR (TONS) % (TONS)
2017
2016 -2,606 48.00%: .
2;835. 52:00%
2015 2,904.. 47:00% 3,264 53.00%
2014 .. 3,240. . : 48:00% 3;550: 52.00%
2013. 3,623.. 47:00%: : 4,107 : : 53.00%
:2012. 3;645: : 47:00%: : 4,102 53.00%
2011: :- 3,769 46:80%: .. . . 4,271 53:20%
:2010 • 3,795: 47.50% : :4,190 52.50% :
2009 . 3,670 : 47.50%. 4,052 52:50%
.2008 4,516 48:60%: 4,772 5.1.40%
2007 5,467 47.50% 6,030. 52.50%
2006. : 5;316 47:40% 5;906 52.60%
2005 5,055 47.1.0% 5.;906 52.90%
2004. 5,260 47.30% . : :5,860. . 53 70%
2003 5,194 46.80% 5,893 : 53.20%
2002 4,800 : . . 46.8079 : 5;435 53.20%
2001. 5,1-01 46.40%.: 5,873 53.60%
2000= 5,368 46:10% 6,260. 53.90%
1999 5,270 46.10% 6;1.44 53.90%
• 1998= 5,361 46.30% : 6
;216 53.70%
1997 5;687 46.30% 6;577 7
53 70%
1996 5,825 46.10%
6,678 53.90%
1995 5,436 46:60% 6,199 . .. 53.40%: ..
1994 5,450 45.70% 6,465 54.30%
1993. 43:80%5,117 6;544 56.20%
1992 5,235 45.40% 6,317 • 54.60%
1991 : 4,839 44.60% : .6,001 55.40%; .
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Larchmont-Mamaroneck 3 .
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740 West Boston Post Road • Mamaroneck, NY 10543 • 914-381-7810
Memorandum
To: Sanitation Commissioners
Re: Update-Food Waste Recycling Program
Date: November 30, 2017
The following is an update on the status of the food waste recycling program. At this
time food waste is being collected at the Maxwell Avenue Recycling Center and on
Saturdays at the Farmer's Market in Larchmont. Food waste kits and accessories are
sold at: Maxwell Avenue, Mamaroneck Town Center, Larchmont Village Hall, and at the
Farmer's Market on Saturdays. As of November 30 we have disposed of 53.5 cans of
food waste. Based upon our weighing a number of cans we are assuming an average
weight of 200Ibs. per can. This equates to 10,700Ibs or 5.35 tons.
Below is a summary of revenues and expenses as of November 30, 2017:
Revenues
Complete Food Waste Kits 284 @$20.00 $5,680
Rolls of 6 Gallon Bags 116 @$ 2.00 232
Rolls of 13 Gallon Bags 35 @$ 5.00 176
Total Revenue $6,087
Expenses
Purchase of Green Barrels $ 3,562
Purchase of Counter Top Barrels 1,538
Purchase of Compostable Bags 1,664
Printing of Brochure 388
Stickers for Recycling Kits 200
Suburban Carting Pickup Service thru 11/30/17 800
Purchase of Heavy Duty Containers (Suburban Carting) 850
Total Expense $ 9,002
Stephen V. Altieri
Superintendent
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Town of Mamaroneck
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W� pt m Town Center
f 740 West Boston Post Road, Mamaroneck,NY 10543-3353
•FOUNDED 1661 • TEL: 914/381-7810
OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809
saltieri@townofinamaroneckNY.org
Memorandum
To: Supervisor &Town Board
Re: Update— Leasing of Electric Vehicles
Date: December 1, 2017
At the Capital Project Worksession this past Tuesday, the consensus of the Town Board was
to increase the authorization for the monthly lease of electric vehicles to $321.00 per month
per vehicle. I have spoken to the leasing company and we have come upon another hiccup in
the process. It would appear that the US Senate and House of Representatives current
versions of the federal tax bill amendment includes the elimination of the tax credit for the
sale of electric vehicles.
The manufacturers of electric vehicles pass on the value of the federal tax credit into the
monthly lease price which is how Nissan established the rate of $321.00 per month. In the
absence of the federal tax credit, it is highly likely that the lease price will be higher than
originally quoted. Since at this time the new pricing is unknown, my recommendation is that
we wait until the final version of the tax bill is passed by the federal government. The 2018
Preliminary Budget does include an appropriation of $8,400.00 for the leasing of electric
vehicles which will allow us to move forward with this project when we learn of the new
pricing of the vehicles.
Stephen V. Altieri
Town Administrator
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3 Town of Mamaroneck
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W m Town Center
- z 740 West Boston Post Road, Mamaroneck, NY 10543-3353
FOUNDED 1661
TEL:914/381-7810
OFFICE OF THE TOWN ADMINISTRATOR FAX:914/381-7809
townadministrator @townofmamaroneck.org
Memorandum
To: Board of Fire Commissioners
Re: Update Fire Headquarter Renovation Project
Date: December 1, 2017
On Wednesday, November 29, 2017 the Town publicly opened and read bids for the fire
house project. The scope of this project includes the reinforcement and reconstruction
of the apparatus floors at the fire house. The Town received two bids:
➢ Specialty Construction $1,135,000
➢ Sisca N.E. Associates $1,398,923
The Town's consulting engineer on the project has estimated the project as follows in
September of 2016.
➢ Construction Costs $618,200
➢ 15% Contingency 92.800
Total Construction Budget $711,000
➢ Engineering Fee $106,700
➢ Special Inspections 20,000
Total Project Budget $837,700
The low bid is$424,000 higher than our original construction budget for this project.
Our consulting engineer is contacting the low bidder to review the details of the bid
more closely to evaluate the significant difference between the bid and the estimate.
One of the factors in this bid may be the much higher than normal construction activity
in Westchester County at this time.
Capital Project#2017-29- Fire House Improvements was established for this project
with a total project budget of$1,148,209. The project budget included not only the
restoration of the apparatus floors but also the renovations to the basement level of the
fire house.
I hope to have more information for the Board at our work session as we look at what
are the next steps for this project. Z.--.
Stephen V. Altieri
Town Administrator
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.: a Town Center . •
740 West Boston Post Road, ,Mamaroneck NY 10543=3353
FOUNDED 1661
TEL (914)381-7812
OFFICE OF THE TOWN ADMINISTRATOR FAX (91).381=7809
cgreenodonriell @townofmamaroneckriy:org •
•
TO Stephen::Alf eri,Town Administrator
,Nancy Seligson;:Town;Supervisor :
Town Board':Members:
• .FROM: Connie Green O Donnell;
Assistant Town:.Administrator..
DATE: December:1;:2017;
SUBJECT: Project;Update. Bus Shelter at Palmer Avenue & Richbell Road
The.planning and approval process for the construction of the'bus shelter:is near completion'
The.bus shelter-will.be located On the east side'of Palmer Avenue adjacent to the intersection•of
Richbell'Road in front of the Larchmont Acres Apartments,as indicated on the,:attached"drawing: :° '
sr prepared;;b Signal.nal Outdoor Advertising LLC. =Also, attached are photos of existing shelters,
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located in' neighboring 'municipalities,. which •:.depict :what 'the::_shelter :.will look` like. when
constructed:' .
Installation of solarpanels:on the roof of the bus.shelter is being evaluated as:the potential power •
source for LED lighting.: In:the event.:solar energy.is not..feasible; electricity,will:be generated'via . .: •
a connection with one of the utility poles in the vicinity.. Upon;issuance of the Westchester County : .
• Work Permit, Signal Outdoor:Advertising: LLC will commence construction: It•is anticipated;
weather:permitting, the bus shelter will be operational by the end of December.
There is no cost:to the Town for.-the. construction of the bus shelter. .Advertising -revenue
. generated by the shelter are shared:with the Town in accordance with the existing"Intermunicipal
Agreement(IMA):between:the Town, and 'Westchester.County. Currently, the Town receives
approximately $1`,000 in revenue:.per Year for the bus;shelter located on the Boston:Post:Road`
at the intersection of Dillon Road It:is anticipated this.amount will double due.to the construction
o ;:t.e Nis shelter on Palmer Avenue:
•
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Larchmont Acres West 0
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3000 Westchester Ave Suite 201 Palmer Ave 18' E/O Richbell Rd
a Purchase, NY 10577
OUTDOOR P-914-801-0086 Scale: 1"= 12'-0"
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Photo 1 —Shelter on North Ave,New Rochelle(Provided by Signal Outdoor)
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Photo 2 Shelter on Mamaroneck Ave,White Plains(Provided by Signal Outdoor)
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Iris Freed
WHEREAS: At 97 years old, Iris Freed was recently recognized for her
contributions to, and being an active and involved citizen in,
our community. She has been a driving force behind various
charitable organizations in the County for more than 30
years; and
WHEREAS: She and her family moved to Mamaroneck in 1958 for the
quality of the schools and she became an active member of
the PTA while her two daughters were in school; and
WHEREAS: Iris saw a need to help the hungry and in 1984 helped found
Hope Community Services in New Rochelle opening its first
soup kitchen which led to "Hope" becoming the largest
emergency food pantry and soup kitchen in our region; and
WHEREAS: Iris and the many volunteers realized that hunger wasn't the
only issue needing support and Hope Community Services
expanded to provide support for those seeking clothing,
housing assistance, language skills, emotional support,
immigration services and other necessities of daily life; and
WHEREAS: Iris also has been a part of the WESPAC Foundation,
advocating for peace and justice to those without a support
system and has been active at Pet Rescue.
NOW, THEREFORE, BE IT RESOLVED, that I, Nancy Seligson, Supervisor of the
Town of Mamaroneck, and the Town Board members hereby congratulate Iris
Freed for being named the Top Honor Recipient of the Westchester County Senior
Hall of Fame Class of 2017.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the
Town of Mamaroneck to be affixed this 6th day of December 2017.
Nancy Seligson, Supervisor
Ernest C. Odierna, Councilman Abby Katz, Councilwoman
Jaine Elkind Eney, Councilwoman
Attested to by:
Christina Battalia, Town Clerk
Page 1 of 2
A02750 Memo:
NEW YORK STATE ASSEMBLY
MEMORANDUM IN SUPPORT OF LEGISLATION
submitted in accordance with Assembly Rule III, Sec 1(f)
BILL NUMBER: A2750A
SPONSOR: Paulin (MS)
TITLE OF BILL: An act to amend the public officers law, in relation
to freedom of information requests and attorney's fees
PURPOSE:
To require the court to issue reasonable attorney's fees when an agency
denies access to freedom of information requests and the petitioner has
substantially prevailed and the court finds that the agency involved had
no reasonable basis for denying access to the records sought.
SUMMARY OF PROVISIONS:
Section 1 amends subdivision 4 of section 89 of the public officers
law to provide that the court in a proceeding related to a denial of
access to records pursuant to a freedom of information request may
asses, against such agency involved in the denial, reasonable attorney's
fees and other litigation costs reasonably incurred by the petitioner in
any case under the provisions of this section in which the petitioner
has substantially prevailed and when the agency failed to respond to a
request or appeal within the statutory time.
In addition, section one provides that the court in such a proceeding
shall assess, against such agency involved, reasonable attorney's fees
and other litigation costs reasonably incurred by the petitioner in any
case under the provisions of this section in which the petitioner
substantially prevails and the court finds that the agency involved had
no reasonable basis for denying access to the records sought.
Section 2 provides the effective date.
JUSTIFICATION:
When a public agency denies disclosure of information sought through a
Freedom of Information Law (FOIL) request, one recourse for the denied
party is to initiate a judicial proceeding to challenge the denial. A
judicial proceeding to challenge an agency's denial of disclosure is a
costly endeavor in both time and money. The full proceeding can take
several months from the time of filing to the exhaustion of all appeals.
In addition, the cost of hiring an attorney can.be significant depending
on the length and scope of the proceedings. Often, people simply cannot
afford to take a government agency to trial to exercise their right to
access public information.
This bill provides for an award of attorney's fees to prevailing parties
in order to encourage compliance with FOIL and to minimize the burdens
of cost and time from bringing a judicial proceeding.
Specifically, this bill establishes a two- tiered approach. The first
tier would permit a court to award attorney's fees when a person denied
access has substantially prevailed and when the agency failed to respond
to a request or appeal within the statutory time. The second tier would
require an award of attorney's fees when a person denied access has
substantially prevailed and the court finds that the agency had no
reasonable basis for denying access. Under this approach, a petitioner
would not receive an award of attorney's fees against a government agen-
cy when such agency prevails. Rather, attorney's fees would only be
awarded when the petitioner substantially prevails.
The Committee on Open Government recommends this two-tiered approach in
its 2016 annual report.
LEGISLATIVE HISTORY:
A.9506-C of 2016, referred to ways and means.
Same as 5.6949-C of 2016 passed in the senate.
Similar to A.14389, same as S.5339 of 2015, vetoed.
A.2121 of 2013 and 2014, referred to governmental operations.
Same as 5.108 of 2013 and 2014, referred to investigations and govern-
http://nyassembly.gov/leg/?default_fld=&leg_video=&bn=A02750&term=2017&Memo=Y 12/11/2017
Page 2 of 2
ment operations.
A.94O7 of 2012, referred to governmental operations.
Same as 5.6270 of 2012, referred to investigations and government oper-
ations.
FISCAL IMPLICATIONS:
EFFECTIVE DATE:
Effective immediately
http://nyassembly.gov/leg/?default_fld=&leg_video=&bn=A02750&term=2017&Memo=Y 12/11/2017
•
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NO ATTACHMENT
PRESENTATION
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NO ATTACHMENT
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Town of Mamaroneck
From: Tony Siligato-Town Comptroller /t
Re: Fire Claims
Date: December 6,2017
The following Town of Mamaroneck Fire Department claims have been certified by Chief Paul Tortorella
and submitted to the Comptroller's Office for payment
VENDOR DESCRIPTION AMOUNT
AAA Emergency Supply Co. Scott Pak repair,Easy wedge kits $ 263.12
AT&T Mobility Wireless service 10/12/17-11/11/17 $ 362.79
Amazon.Com Led Bulbs for sconces $ 193.44
Bound Tree Medical,LLC Medical supplies,batteries,scopes,gloves $ 999.75
Cablevision Cable services for 11/23-12/22/17 $ 212.70
CIT Xerox copier contract 11/21/17 $ 277.89
Foley Hardware Wire nuts&wire stripper $ 18.70
Fire-End&Croker Corp. Firefighting gloves $ 978.00
Goosetown Communications Speaker Mics for portable radios,pager batteries $ 1,202.45
KVI Uniforms&Equipment Career Staff Uniforms $ 740.41
Ready Refresh Rental for Water Coolers at FD HQ 10/19/17-11/18/17 $ 122.96
Town of Mam'k Fire Dept. Food for November 2017 Drill $ 88.51
Town of Mam'k PFFA Life Ins for the career staff of 12 for November 2017,3 pay periods $ 260.37
United Overhead Door Corp Repair overhead door including labor $ 309.25
UniFirst Corporation Cleaning supplies for building 11/10, 11/24,11/17/17 $ 183.00
Verizon Fire HQ service 11/10-12/9/17 $ 249.91
Villa Maria Pizza Food-wires down extended call 11/19/17 $ 31.12
$ -
$ -
$ -
Total: $ 6,494.37
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d II TOWN OF MAMARONECK FIRE DEPARTMENT
OFFICE OF THE
CHIEF .4c11.7.11147Headquarters
C205 WEAVER STREET
LARCH MONT,NEW YORK 10538
WEAVER 834-2100 EMERGENCY!�,
it 834-2101-NON EMERGENCY
_�`
834-2438 CHIEF'S OFFICE
STREET 834-0922-FAX
WWW.TMFD ORG
deaLpsioN
To: Board of Fire Commissioners
From: Chief Paul Tortorella
Date: December 1,2017
Re: Fire Report for the Month of November 2017
The following report outlines response to calls made during the month of November 2017. It summarizes
the nature, the number of personnel responding and the total time spent.
I have also attached a report showing a further breakdown of these alarms.
Alarm Type Number
Generals 26
Minors 25
Stills 4
Out of Town (Mutual Aid) l
EMS 42
Drills 5
TOTAL 103
Total number of personnel responding: 628
Total time working: 48 hours and 05 minutes
Respectfully Submitted
c--------_i_,__ 7ee--'
Chief Paul Tortorella
.
Incident Type Count Report
Date Ranee: From 11/1/2017 To 11/30/2017
Selected Station(s): All
Incident
Tyne Description Count
Station: EMS
321 -EMS call,excluding vehicle accident with injury 42 42.86%
Total- Rescue& Emergency Medical Service Incidents 42 100.00%
Total for Station 42 42.86%
Station: HO
113 -Cooking fire,confined to container I 1.02%
130- Mobile property(vehicle)fire,other 1 1.02%
131 - Passenger vehicle fire 1 1.02%
Total- Fires 3 5.88%
321F-EMS call,excluding vehicle accident with injury 1 1.02%
322F- Vehicle accident with injuries 4 4.08%
Total- Rescue& Emergency Medical Service Incidents 5 9.80%
400-Hazardous condition,other 1 1.02%
411 -Gasoline or other flammable liquid spill 1 1.02%
412-Gas leak(natural gas or LPG) 4 4.08%
440-Electrical wiring/equipment problem,other 3 3.06%
444- Power line down 1 1.02%
445-Arcing, shorted electrical equipment 1 1.02%
463 - Vehicle accident,,general cleanup 1 1.02%
Total- Hazardous Conditions(No fire) 12 23.53%
510-Person in distress,other 1 1.02%
511 - Lock-out I 1.02%
522- Water or steam leak 2 2.04%
531 -Smoke or odor removal 1 1.02%
Total-Service Call 5 9.80%
600-Good intent call,other 1 1.02%
622-No incident found on arrival at dispatch address I 1.02%
671 -Hazmat release investigation w/no hazmat l 1.02%
Total-Good Intent Call 3 5.88%
700-False alarm or false call,other I 1.02%
733-Smoke detector activation due to malfunction 1 1.02%
736-CO detector activation due to malfunction 4 4.08%
743 -Smoke detector activation,no fire-unintentional 9 9.18%
744- Detector activation, no fire-unintentional I 1.02%
745 -Alarm system sounded,no fire-unintentional 6 6.12%
746-Carbon monoxide detector activation,no CO 1 1.02%
Total- Fals Alarm & False Call 23 45.10%
Total for Station 51 52.04%
Station: STIL
321 - EMS call,excluding vehicle accident with injury 2 2.04%
Total- Rescue& Emergency Medical Service incidents 2 40.00%
Page 1 of 2 Printed 12/04/2017 20:40:25
Incident
Tvne pescrintion Count
Station; STIL-(Continuedl
531 -Smoke or odor removal 1 1.02%
571 -Cover assignment,standby,moveup I 1.02%
Total-Service Call 2 40.00%
621 -Wrong location 1 1.02%
Total-Good Intent Call 1 20.00%
Total for Station 5 5.10%
98 100.00%
Page 2 of 2 Printed 12/04/2017 20:40:39
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O� 47
9,, Town of Mamaroneck
o 0
Qn m Town Center
f.;,. 740 West Boston Post Road, Mamaroneck, NY 10543=3353
•FOUNDED 1661 • TEL 914/381-7810
OFFICE OF THE TOWN ADMINISTRATOR _ FAX: 914/381-7809
townadministrator @townofmamaroneck:org
Memorandum
To Supervisor and Town.Board
• Re: Set Public Hearing-2018 Sewer Rent Rate .
Dater December-1,:2017
• Local Law#7 adopted in 2014 provides for establishing a sewer rent as an alternative to
the ad valorem tax as a means of funding the operation and maintenance of the Town's
sanitary sewer system:: Section 174-3 of the legislation requires that the Town Board
annually set the sewer rent rate per- gallon based upon water consumption;. The rate is
calculated by dividing the revenue required to operate the sanitary sewer system
divided by the adjusted water consumption of all system users: The public hearing on
this matter is proposed for Wednesday, December 20, 2017:
For the meeting on Wednesday,December 6, 2017 the Board will be provided with
further details on the rop osed sewer rent rate for 2018.. The Westchester joint int Water . •
Works will be providing the water consumption data needed to calculate the sewer rent
rate:
•
/ Stephen V. Alfieri
Town Administrator
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` << Town of Mamaroneck
, Sad `% 740 West Boston Post Road, Mamaroneck,NY 10543-3353
0 0 fli
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. ' •FOUNDED 1661 •
HIGHWAY DEPARTMENT. TEL:914/381-7825
Louis Martirano,Supt.of Highways FAX:914/381-8473
highway @townofmamaroneckny.org
I N T E R O F F I C E M E M O R A N D U M
TO: S. Alfieri DATE: November 8, 2017
Town Administrator
TO: A. Siligato
Town Comptroller
FROM: L. MartiOP RE: Transfer of Funds
Town tendent of Highways DB 5130-
The Highway Department hereby requests a Budget Line Transfer in the amount
of$13,000 to fund the purchase of a tire mounting and balancing machine to
replace an outdated and unreliable ten-year old unit. This is a critical machine in
the daily operations of the mechanic garage.
ACCOUNT TRANSFER SUMMARY AMOUNT REQUESTED
From: DB 5130.4006 Diesel Fuel $13,000.00
To: DB 5130.2102 Misc. Equipment $13,000.00
r r
ffn • •A Quote
rnim
Number CRM-001-174743790 Date: 10/26/2017
Type Quote Valid Until: 12/25/2017
Customer#
• Cust PO# Mlke Pinto/Tire Changer
Ship Via DO NOT USE
Terms
Sales Rep Shawn Andrews/914-330-1263
•
Fax/Mobile
E-mail•
shawn.e.andrews@snapon.com
pelivery To: Bill To
Mamaroneck DPW Mamaroneck DPW
Mamaroneck DPW Mamaroneck DPW
• 1 Maxwell Avenue 1 Maxwell Avenue
Larchmont,NY 10538 Larchmont,NY 10538
•
Mike Pinto
NASSAU COUNTY CONTRACT#BPNC15000011.
Mike Pinto/Tire Changer
Item Description Qnty List Price Unit Price Total
EEWH517B TIRE CHANGER SHPMT JB SYS V 1 11,261.44 8,671.31 8,671.31
EAA0329G53A MOTO ATV ADPTS 8IN AND 24IN 1 805.00 619.85 619.85
EAA0332G32A ROD WITH ROLLER FOR PBA 402936 1 154.00 118.58 118.58
SOEFREIGHT FREIGHT FOR SNAP-ON EQUIPMENT 525 1.00 1.00 525.00
SOEOFFLOAD OFF-LOAD OF SNAP-ON 1 150.00 150.00 150.00
EQUIPMENT
Tax and freight shown are estimates. Sub Total $10,084.74
Applicable tax and freight will be charged to the Customers account Freight $0.00
The sale of product is subject to Snap-on Industrial's standard terms and conditions of sale. Placement of an order is Customers Tax Total $0.00
assent to these terms and conditions and Snap-on hereby objects to any additional and/or different teams which maybe
contained in any Customer forms or other documents.No such additional terms will be of any force or effect Total $10,084.74
The sale of product is subject to Customer meeting Snap-on Industrial's credit approvals. Financing through Snap-on Credit
LLC is available on most purchase&Ask your Sales Rep for more information.
'Please provide vendor and pricing information to customer service on this part number.
•
Total Weight 958.05 LB Federal ID 36-4070294 Page 1 of 1
.azapon
J Quote
•
Number CRM-001-174749976 Date: 10/26/2017
• Type Quote Valid Until: 12/25/2017
Customer#
Cust PO# Mike Pinto/Balancer
Ship Via DO NOT USE
Terms
Sales Rep Shawn Andrews/914-330-1263
Fax/Mobile
E-mail shawn.e.andrews@snapon.com
Delivery To: To-
Mamaroneck DPW Mamaroneck DPW
1 Maxwell Avenue 1 Maxwell Avenue
Larchmont,NY 10538 Larchmont,NY 10538
•
NASSAU COUNTY CONTRACT#BPNC15000011.
Mike Pinto/Wheel Balancer
I Item Description Ginty List Price Unit Price Total
•
EEWB568AP SHPMT B600P 1 8,606.81 6,627.24 6,627.24
EAK0221J31A 7 CONE KIT 1 499.82 384.86 384.86
00110612000 TRUCK CONE KIT 1 451.00 338.25 338.25
335/85S SPECIAL SPACER ADAPTOR 1 238.75 183.84 183.84
SOEFREIGHT FREIGHT FOR SNAP-ON EQUIPMENT 275 1.00 1.00 275.00
SOELIFTGATE LIFT GATE FOR SNAP-ON EQUIP 1 75.00 75.00 75.00
Tax and freight shown are estimates. Sub Total $7,884.19
Applicable tax and freight will be charged to the Customers account
Freight $0.00
The sale ofproduct is subject to Snap-on Industrial's standard terms and conditions of sale.Placement of an order is Customer's Tax Total $0.00
assent to these tams and conditions and Snap-on hereby objects to any additional and/or different terms which may be
contained in any Customer forms or other documents.No such additional terms will be of any force or effect Total $7,$84.19
The sale of product is subject to Customer meeting Snap-on Industrial's credit approvals.Financing through Snap-on Credit
LLC is available on most purchases.Ask your Sales Rep for more information.
'Please provide vendor and pricing information to customer service on this partnumber.
•
Total Weight 503.90 LB Federal ID 36-4070294 Page 1 of 1
7/GJ/N7/ Nassau county-Snared Services
1-844 SPECBID
' r ,' .'• NASSAU COUNTY t. 2417 phone assistance
I LONG ISLAND.t-,1
•
BPNC15000011
BLANKET PURCHASE ORDER:
BPO:IRC::BPNE15080011.;; r` PRINT DATE: 81/23/17 PAGE 1
To Contractor:
364070294
IDSC HOLDINGS LLC
2801 80TH STREET
KENOSHA WI 53140
SHIP TO: •
AS SPECIFIED ON INDIVIDUAL ORDERS PLEASE REFER ALL QUESTIONS
CONCERNING THIS ORDER TO:
UNKNOWN
ITB ID F.O.B Point Expiration Date Effective Date Discount Terms
•
SEE SPECS 02/28/2018 03/01/2015 ? N30
Terms:,
TITLE:
AUTOMOTIVE;:;tfAND:TOOLS
AUTHORITY: AWARDED UNDER S/B # 5100-12094-277 AFTER PUBLISHED NOTICE.
BUYER: TIMOTHY FUNARO
REPLACES: BPNC12000018
PARTICIPATION BY POLITICAL SUBDIVISIONS:
The successful bidder agrees that all political subdivisions of New
York State, and all other entities authorized by law to make such
purchases, may participate in any award under this bid. These
entities shall accept full responsibility for any payments due the
successful bidder for their purchases hereunder.
ITEM COMMODITY ID MAX QUANTITY U/M UNIT COST
1 075-35-000-001 EA N/A
TOOLS, HAND, AUTOMOTIVE, SNAP-ON CATALOG
%DISCOUNT: PRICE SYMBOL A,B,D,H,L,M,N,O = 25% DISCOUNT
PRICE SYMBOL IWB = 23%
PRICE SYMBOL R,S,T,W = 20%
PRICE SYMBOL I = 14% 3 = 25%
PRICE SYMBOL Y = 10%
PRICE SYMBOL C = 25%
THE FIRST.LETTER OF.-THE-PRICE GROUP WILL BE'USED-TO DETERMINE .
THE PRICE SYMBOL.
1 075-35-000-001 EA N/A
TOOLS, HAND, AUTOMOTIVE, SNAP-ON CATALOG
NAME/NUMBER/DATE OF PRICE LIST: SNAP-ON INDUSTRIAL PRICE LIST
•
IPL1601
(EFFECTIVE 01/03/16)
hflps://www.nassaucountysharedservices.comNendcrbpncmanager.php?BPNCManagerlD=3ebN5TINPeOhv6MH+81gWIFeWiubSmhYg140ySIa5A= 1/4
Martirano, Lou
From: Andrews, Shawn E <Shawn.E.Andrews @snapon.com>
Sent: Friday,November 10,2017 8:49 AM
To: Laise, Stefania
Cc: Martirano, Lou; Pinto, Michael
Subject: RE: New Account Information
Attachments: Nassau County Contract No. BPNC15000011 Mar 12017 thru Feb 28 2018.pdf
Hello Lisa,
Thank you for the attached information.
I will forward to Snap-on Industrial account maintenance now and get your profile loaded into my system.
This should only take a day to complete.
A few days ago, I sent Mr. Martirano an expired Nassau County contract by mistake. (Very sorry)
Attached is the a copy of the current contract for your file.
Also,
The Re-mitt to address for Snap-on Industrial is:
Snap-on Industrial
21755 Network Place
Chicago, IL 60673-1217.
However,any PO's or warrantee request should be emailed to me directly for processing.
This way I can insure accuracy of the order regarding shipping instructions,scheduling install and training etc...
Please feel free to email me if you have any questions and I will let you know when your account profile is complete.
Have a great week end.
Thanks,
Shawn
Shawn Andrews
Account Manager
Snap-on Industrial
shawn.e.andrews @snapon.com
Cell: 914-760-4242
From: Laise,Stefania [mailto:SLaise @TownofMamaroneckNY.org]
Sent:Thursday, November 9,2017 2:51 PM
To:Andrews,Shawn E<Shawn.E.Andrews @snapon.com>
Cc: Martirano, Lou<LMartirano @TownofMamaroneckNY.org>; Pinto, Michael<MPinto @TownofMamaroneckNY.org>
Subject:New Account Information
Shawn:
1