HomeMy WebLinkAbout2017_11_13 Town Board Meeting Packet TOWN OF MAMARONECK
TOWN BOARD AGENDA
MONDAY,NOVEMBER 13,2017
THE TOWN BOARD WILL CONVENE-AT 5:00PM,IN CONFERENCE ROOM D TO DISCUSS:
1. 2018 Tentative Budget Review
— IT Operating Budget Review
— Highway Department—Operating Budget Review
— General Budget Review
2. Vehicle&Traffic Code
3. Proposed Study of Hommocks Pool
4. Proposed Audit of LED Street Light System
5. New Business
6. Request for Executive Session
8:00PM CALL TO ORDER—CONFERENCE ROOM C
SUPERVISOR'S REPORT
CITIZEN COMMENTS
BOARD OF FIRE COMMISSIONERS
1. Fire Claims
2. Other Fire Department Business
AFFAIRS OF THE TOWN OF MAMARONECK
1. Authorization—Audit of LED Street Light System
2. Authorization-Transfer of Funds-Sound System for Senior Center
3. Consideration of Certiorari
REPORT OF MINUTES—November 1,2017
REPORTS OF THE COUNCIL
TOWN CLERK'S REPORT
NEXT REGULARLY SCHEDULED MEETINGS—December 6,2017&December 20,2017
Any physically handicapped person needing special assistance in order to attend
the meeting should contact the Town Administrator's office at 381-7810.
TOWN OF MAMARONECK
WORKSESSION AGENDA
MONDAY, NOVEMBER 13, 2017
5:00PM -CONFERENCE ROOM D
1. 2018 Tentative Budget Review
- IT Operating Budget Review
- Highway Department- Operating Budget Review
- General Budget Review
(See Attachment)
2. Vehicle &Traffic Code
(See Attachment).
3. Proposed Study of Hommocks Pool
(See Attachment)
4. Proposed Audit of LED Street Light System
(See Attachment)
5. New Business
6. Request for Executive Session
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740 West Boston Post Road, Mamaroneck, NY 10543-3353
FOUNDED 1661
TEL: 914/381-7810
OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809
townadministrator @townofmamaroneck.org
Memorandum
To: Supervisor and Town Board
Re: 2018 Operating Budget
Date: November 10, 2017
A portion of our work session on November 13 will be devoted to a continued review of
the 2018 Tentative Budget. On the agenda is a review of the IT and Highway
Department Budgets. Both department heads will appear at the meeting.
In addition I have attached the submissions of other administrative departments.
Generally, these department heads do not appear before the Board however I think it is
important to view their submissions. Of course if you have questions on these other
departments please let me know.
Below are the applicable tab and page numbers in the budget for the various
departments:
IT Department: Tab 2: Pages 29, 30, Tab 3: Pages 60, 61
Highway Department: Tab 2: Page 33, Tab 3: Page 68, 69, All of Tab 4, All of Tab 6, All of
Tab 9
Court Clerk: Tab 2: Pages 8, 9
Assessor: Tab 2: Page 16, 17
Town Clerk: Tab 2: Page 18, 19
Conservation: Tab 2: 47, 48, Tab 3: Pages 83, and 85
If you need further information, let me know.
Stephen V. Altieri
Town Administrator
Town of Mamaroneck
2018 Budget Worksheet
A) 2017 Department/Functions Budget $519,939
B) Allowable Growth Factor (2017 Budget X .015) $ 7,800
C) Total Allowable 2018 Budget $527,739
List below the programs to be adjusted and the estimated cost of the program
adjustment (use additional sheets if necessary)
Program Estimated Value
Project Management Software
$995
(new software for managing IT projects)
365 Email Manager $495
(new software for providing email self-service to reduce level 1 help desk calls)
Active Directory Manager
$995
(new software for monitoring Active Directory changes)
Acronis Onsite Backup for New Servers $9,360
(Backup software for new servers)
Acronis Offsite Backup for Added Storage Space $3,700
(Increase of storage space to back up new servers offsite)
Civil CAD Pro 3D $1,900
(Maintenance on approved software purchase in 2017)
Hydro CAD $ 910
(Maintenance on approved software purchase in 2017)
ArcGIS Enterprise $3,375
(Maintenance on approved software purchase in 2017)
Email Encryption $7,440
(Maintenance on approved software purchase in 2017)
Novus Agenda $5,700
(Maintenance on approved software purchase in 2017)
Identify and explain any adjustments to personnel or operations in the department
to formulate a budget within the allowable growth factor. For this section list the
number of employees and salaries (use additional sheets if necessary)
Personnel and consultant adjustments approved as part of the IT budget
amendment on September 6th 2017 adjusted for the increased funding and are
reflected in the 2018 Department Budget request. No additional funding is being
requested.
Provide here any additional information pertinent to the explanation of the service
and personnel adjustments.
TOWN OF MAMARONECK 2018 BUDGET WORKSHEET
Department/Program: IT Department
A. Mission Statement: In this section insert the basic mission of your department. In addition, include a
brief description of the major activities and functions of your department.
The IT Department's mission is to work collaboratively with other departments and organizations to
improve the quality of life in the Town through providing public access to timely information, achieve
innovative, practical, and reliable solutions to technical problems, optimize processes through information
technology leadership and professional services; and provide a secure environment offering users training
and tools necessary to achieve success in meeting their operational and service objectives.
B. Performance Goals: Fiscal 2018: Insert below those performance standards most appropriate for
measuring the level of service in your department. You may list as many performance goals as you feel
are applicable.
1. To respond to Help Desk tickets within 2 hours
2. To maintain weekly security updates on workstations
3. To provide training opportunities for all primary departmental applications
4. To maintain a 99% uptime of all online and enterprise applications under IT's responsibility
C. Identify and explain any proposed program/service additions, deletions or other modifications.
Program Service Additions:
1. Project Management Software (new software for managing IT projects)
2. 365 Email Manager (new software for providing email self-service to reduce level 1 help desk
calls)
3. Active Directory Manager (new software for monitoring Active Directory changes)
4. Acronis Onsite Backup for New Servers (Backup software for new servers)
5. Acronis Offsite Backup for Added Storage Space (Increase of storage space to back up new
servers offsite)
6. Civil CAD Pro 3D (Maintenance on approved software purchase in 2017)
We are responsible for the connectivity, security and maintenance and procurement of all Town equipment
with currently one full-time employee, 2-part time interns, one 3 days per week Help Desk Tech
(consultant) and a certified network engineer and server engineer. The addition of two interns allow the
Help Desk Tech to perform higher level functions known as System Administration and Maintenance while
leaving the day to day level 1 and 2 user support to the interns. The funds budgeted in the 2017
consultant line were inadequate for the level of support needed once the documentation of the Town's IT
environment was completed. Total Help Desk calls for September 10th, 2016 to September 10th 2017 was
1,211. I have been working on a maintenance plan that includes level 4 support and server and network
maintenance all-inclusive of existing and proposed equipment in 2018 at a lesser cost than was paid in
2017 while including the TMFD's new equipment as well.
I believe a mix of interns and consultants as proposed will continue to provide complete Help Desk
coverage and maintenance while eliminating surprise invoices for server and network support overages.
IT Director: $ 89,000
24/7 On Call Support: $ 15,000
IT Interns covering user support: $ 27,300
Help Desk Tech Consultant: $ 64,000
Level 4 Server and Network Support and Maintenance: $ 80,000
7. Hydro CAD (Maintenance on approved software purchase in 2017)
8. ArcGIS Enterprise (Maintenance on approved software purchase in 2017)
9. Email Encryption (Maintenance on approved software purchase in 2017)
10. Novus Agenda (Maintenance on approved software purchase in 2017)
Program Service Deletions:
1. Laserfiche Conference
D. Identify and explain any proposed adjustments to personnel for the department/program explained
here.
2. 2016 was spent resolving issues with the Town's IT environment at Town Center. 2017 was
spent straightening out the offsite locations with the exception of the TMFD, and securing Town sensitive
information and software applications. The Town has 57 main software applications, 30 copiers/printers,
175 workstations supporting 200 users, 12 physical servers, 15 virtual servers, 4 network area storage
devices, 29 switches and 12 routers & fire walls, and a VoIP phone system across 8 remote locations. In
addition to the maintenance and user support, administrative functions (project planning, equipment and
software procurement, consultant management, policy updates and invoice processing) are also a part of
IT Department functions.
As part of their Shared Services initiative, Westchester County has proposed the following fees for their IT
Help Desk:
Workstations - $400 each per year for Maintenance - 200 including TMFD $ 80,000
Servers - $5,000 each per year (including the cost of purchase) - 30 Including TMFD $150,000
LAN Connectivity - $480 per year per device - 230 Including TMFD $103,200
$333,200
This cost does not include the management or connectivity of any software applications.
n. a
TOWN OF MAMARONECK-I.T.EXPENDITURES FOR 2018 BUDGET
BUDGET
REQUEST
VENDOR SERVICE DESCRIPTION FY2018 GAL # FUND A FUND B TOTAL
SALARIES
SALARY-IT DIRECTOR AND WEBMASTER _ 585,000 A1680.1010&B1680.1010 $68,000 $17,000 $85,000. 4--t ..-.0
STIPEND-ON CALL HELP DESK COVERAGE $15,000 A1680.1010&B1680.1010 $12,000 $3,000 $15,000 4,
MEDICAL BUY OUT-IT DIRECTOR AND WEBMASTER $5,000 A1680.1030&81680.1030 $4,000 $1,000 $5,000
PART TIME SALARY-MPD INTERN _ $13,650 A1680.1021&B1680.1021 $10,920 $2,730 $13,650 7U°i,
PART TIME SALARY-IT INTERN $13,650 A1680.1021&B1680.1021 $10,920 $2,730 $13,650
SALARIES: _ $132,300 _ $105,840 $26,460 $132,300
COMPUTER EQUIPMENT: `
CABLES,PORTABLE HARD DRIVES,MISCELLANEOUS PARTS
AND MONITORS _ $4,000 A1680.2136&B1680.2136 $3,000 $1,000 $4,000
TOTAL COMPUTER EQUIPMENT: $4,000 A1680.2136&B1680.2136 $3,000 $1,000 $4,000
TELEPHONE:
VERIZON CELL PHONES IT DIRECTOR CELL $1,300 A1680.4001 $1,300 $1,300
TOTAL TELEPHONE: _ $1,300 A1680.4001 $1,300 $1,300
SEMINARS AND CONFERENCES:
NYS IT DIRECTORS ASSOCIATION DUES AND CONFERENCE $450 A1680.4017 $338 _ $113 $450
IMPACT USER CONFERENCE $750 B1680.4017 $563 $188 $750
NYS CYBER SECURITY CONFERENCE $500 A1680.4017
$375 $125 $500
NYS SAMPO CONFERENCE
_ $500 A1680.4017 $375 $125 $500
LASERFICHE CONFERENCE-BI ANNUAL $0 A1680.4017&81680.4017 $0 $0 $0
TOTAL SEMINARS AND CONFERENCES: $2,200 A1680.4017&B1680.4017 $1,650 $550 $2,200
COMPUTER SOFTWARE MAINT&SUPPORT
LIFT OFF-TOWN OFFICE 365 EMAIL $14,700 A1680.4018&81680.4018 $11,025 $3,675 $14,700
SOLAR WINDS _ IT-SYSTEM LOG SOFTWARE $300 A1680.4018&B1680.4018 $225 $75 $300
IT-ONLINE PMT URL
MONITORIS MONITORING $300 A1680.4018&B1680.4018 $225 $75 $300
ZOHO CORP-SERVICE DESK PLUS IT-HELP DESK $1,662 A1680.4018&B1680.4018 $1,247 $416 $1,662
WHO CORP-SERVICE DESK PLUS PROJECT MGMT IT-PROJECT MGMT $995 A1680.4018&B1680.4018 $746 $249 $995
ZOHO CORP-DESKTOP CENTRAL IT-DESKTOP CENTRAL $2,170 A1680.4018&B1680.4018 $1,628 $543 $2,170
ZOHO CORP-OP MANAGER IT-NETWORK MANAGER $995 A1680.4018&B1680.4018 $746 $249 $995
ZOHO CORP-MANAGER 365 EMAIL MANAGER $495 A1680.4018&81680.4018 $371 $124 $495
ACTIVE DIRECTORY
ZOHO CORP-AD PLUS MANAGER $995 A1680.4018
$746 $249 $995
TOWN OF MAMARONECK-I.T.EXPENDITURES FOR 2018 BUDGET
BUDGET
REQUEST
VENDOR SERVICE DESCRIPTION FY2018 G/L # FUND A FUND B TOTAL
IT-ANTI MALWARE,EXPLOIT
MALWAREBYTES AND RANSOMWARE $0 A1680.4018&B1680.4018 $0 $0 $0
BACK UP TO NETWORK AREA
ACRONIS BACK UP-ONSITE-RENEWAL STORAGE $1,680 A1680.4018&81680.4018 $1,260 $420 $1,680
BACK UP TO NETWORK AREA
ACRONIS BACK UP-ONSITE-NEW SERVERS STORAGE $9,360 A1680.4018&B1680.4018 $7,020 $2,340 $9,360
ACRONIS BACK UP-OFFSITE-RENEWAL I OFFSITE CLOUD BACKUP I $3,7001A1680.4018&B1680.4018 $2,7751 $925 $3,700
ACRONIS BACK UP-OFFSITE-NEW ADDITIONAL STORAGE OFFSITE CLOUD BACKUP $3,700 $2,775 $925 $3,700
BACK UP FOR NON DOMAIN
ACRONIS WORKSTATION BACKUP-12 SEAT COMPUTERS $300 A1680.4018&81680.4018 $225 $75 $300
DNS SERVICES(CTY)-$7 PER
WESTCHESTER CTY. MO. $50 A1680.4018 $50 _ $50
WAN ROUTERS-TMFD&
WESTCHESTER CTY. TMPD $2,000 B1680.4018 _ $2,000 $2,000
REMOTE ACCESS FOR
LOG ME IN 10 PACK AUTHORIZED USERS $900 &B1680.4018 $675 $225 $900
SOCIAL MEDIA PUBLICATION
ISSUU _ CONVERTER $420 A1680.4018 $315 $105 $420
DELIVRIT SOCIAL MEDIA AUTO POST $0 A1680.4018 _ $225 $0_ $0
(Current)Website
CIVIC PLUS MAINTENANCE Maintenance $3,500 A1680.4018&81680.4018 $2,625 $875 $3,500
CLERK-APPUCATIONS
BAS(CLERK APPS) LIC/MAINT $1,955 A1680.4018&B1680.4018 $1,466 $489 $1,955
LASERFICHE ANNUAL
GENERAL CODE SUPPORT/MAINT $14,000 A1680.4018&B1680.4018 $10,500 $3,500 $14,000
GENERAL CODE E-CODE 360 MAIM. _ $1,350 A1680.4018&B1680.4018 $1,013 $338 $1,350
Al ALARM BILLING TOWN CLERK ALARM BILLING $1,500 &B1680.4018 _ $1,125 $375 $1,500
RECTRAC/WEBTRAC/PASS
VERMONT SYSTEMS TRAC ANNUAL SUPP/MAINT $6,500 A1680.4018&B1680.4018 $4,875 $1,625 $6,500
GEN CODE/SCA-MUNICITY BLDG/PLN/ZNG/HWY APPS _ $7,000 A1680.4018&B1680.4018 _ $5,250 $1,750 $7,000
ASSESSOR ANNUAL
RPS _ LICENSING/MAINT $1,750 A1680.4018&B1680.4018 $1,313 $438 $1,750
ASSMNT(IMO&OUTPOST
S.D.G. MOBILE) $3,200 A1680.4018&B1680.4018 $2,400 $800 $3,200
STARCAP MARKETING LLC ASSMNT(APEX SKETCH MOD) $630 A1680.4018&B1680.4018 $473 $158 $630
TOWN OF MAMARONECK.LT.EXPENDITURES FOR 2018 BUDGET
■
BUDGET - -
REQUEST
VENDOR - _ SERVICE DESCRIPTION FY2018 G/L # 1 FUND A FUND B r TOTAL
ENGR.AUTO CAD SOFTWARE
SHI-CIVIL CAD 3D PROFESSIONAL MAINT. $1,900 A1680.4018&61680.4018 $1,425 $475
ENGR.AUTO CAD SOFTWARE $1,900
SHI-HYDRO CAD MAINT. $910 A1680.4018&B1680.4018 $683 $228
ALL FINANCE SVCS- $910
KVS SUPP/MAINT $22,000 A1680.4018&B1680.4018
LOGICS SOLUTIONS $16,500 $5,500 $22,000
PAYROLL&ESS $8,720 A1680.4018&81680.4018 $6,540 $2,180 $8,720
BAS ONLINE TAXCOLLECTION SYSTEM&PORTAL $6,400 A1680.4018&63680.4018
UTILITY TRAC SOFTWARE ' $1,600 $6,400
WEGOWISE SUPPORT $2,800 A1680.4018&81680.4018 $2,100
-- - _----- - ------ ----ARCVIEW(GIS) -- $700 $2,800
ESRI,INC.ARCGIS ONLINE LICENSE/MAINT $3,375 A1680.4018&81680.4018 $2,531- - - $3,375
IMPACT POLICE APP $14,000 B1680.4018 $14,000 $14,000
ADAM LACHANT CUSTOM SUPPORT POLICE OVERTIME DATABASE $1,200 B1680.4018
$1,200 $1,200
CISCO SMART NET RENEWALS $5,800 A1680.4018&B1680.4018 $4,350
$1,450 $5,800
BARRACUDA ENERGIZER RENEWAL $1,800 A1680.4018&B1680.4018
$1,350 $450 $1,800
ZIX HOSTED EMAIL ENCRYPTION $7,440 A1680.4018&B1680.4018
$5,580 $1,860 $7,440
ONLINE HOSTING OF PERMIT
PERMIT TECH HOSTING TECH AND PARK TECH $3,000 A1680.4018&B1680.4018 $2,250
$750 $3,000
NOVUS AGENDA $5,700 A1680.4018&B1680.4018
$4,275 $1,4251 $5,700
IRIS MAIN TENANCE(PARKING PAY STATIONS) $1,500 A1680.4018&B1680.4018
$1,125 $375 $1,500
SERVER HARDWARE POST WARRANTY MAINTENANCE
FOR TOM-GIS,TOM-IIS-SRV,TOM-HAPPY - $3,620 A1680.4018&B1680.4018 $2,715 $905
$3,620
TOTAL COMPUTER SOFTWARE MAINT&SUPPORT: $176,272 A1680.4018,B1680.4018,DB16E $119,542
$56,956 $176,272
DUES AND PUBLICATIONS
NYS IT DIRECTORS ASSOCIATION DUES $50 A1680.4019 $50
NYS SAMPO DUES $50
TOTAL DUES AND PUBLICATIONS: $50 A1680.4019 $50 -
$50
$100 A1680.4019 $100 _ $100
TRAVEL ---
IT DIRECTOR MILEAGE REIMBURSEMENT FOR OFF SITE
SUPPORT AND HOLIDAY/WEEKEND ON SITE HOURS $3,000
$3,000. $3,000
TOWN OF MAMARONECK-I.T.EXPENDITURES FOR 2018 BUDGET - -
BUDGET
REQUEST
VENDOR SERVICE DESCRIPTION FY2018 Gil # FUND A FUND B TOTAL
TRAVEL: - _ $3,000_ $3,000 _ $3,000
COMPUTER/PRINTER SUPPLIES - --
TONER REPLACEMENTS $3,000 A1680.4027&B1680.4027 $2,250 $750 $3,000
COPY COSTS: -- -KMBS-ADMINISTRATOR'S OFFICE - $800 A1680.4027 $800 $800
KMBS-IT DEPARTMENT _ $750 A1680.4027 $750 _ $750
KMBS-COMMUNITY SERVICES $750 A1680.4027 $750 $750
KMBS-ICE RINK/POOL $1,750 A1680.4027 _ $1,750 $1,750
KMBS-BUILDING $500 B1680.4027 $500 $500
KMBS-ASSESSOR _ $500 A1680.4027 _ $500 _ $500
KMBS-AMBULANCE _ $500 A1680.4027 $500 $500
KMBS -POLICE FRONT DESK _ $500 81680.4027 $500 $500
RICOH-COMPTROLLER'S OFFICE $1,300 A1680.4027 $1,300 _ $1,300
KMBS-RECREATION/TOWN CLERK _ $3,000 A1680.4027 $3,000 - $3,000
COMPUTER/PRINTER SUPPLIES: - $13,350 A1680.4027 $11,600 $1,750 $13,350
CONSULTANT SERVICES: -CORPORATE COMPUTER SOLUTIONS-SERVER
MAINTENANCE (Current)-IT CONTRACTUAL $0 A1680.4035&B1680.4035 $0 $0- $0
CORPORATE COMPUTER SOLUTIONS-NETWORK SUPPORT (Current)-IT CONTRACTUAL _ $0 A1680.4035&81680.4035 $0 $0 $0
CORPORATE COMPUTER SOLUTIONS-MANAGED SERVICES
TO INCLUDE TMFD&TMPD (Current)-IT CONTRACTUAL $80,000 A1680.4035&B1680.4035 $60,000 $20,000 $80,000
FF AND CONCEPTS(Nate)-DESKTOP SUPPORT (Current)-IT CONTRACTUAL $64,000 A1680.4035&81680.4035 $48,000 $16,000_ $64,000
TOTAL CONSULTANT SERVICES: - _ $144,000 A1680.4035&81680.4035 _ $108,000_- $36,000- $144,000
EMPLOYEE TRAINING
SANS SECURING THE HUMAN-ALL USERS $2,760 A1680.4056&B1680.4017 $2,070 $690_ $3,600
RTA WEBINAR TRAINING-HIGHWAY USERS $500 B1680.4017 - $500 $500
HAPPY WEBINAR TRAINING-COM.SERVICES USERS $500 A1680.4017 $500_ $500
WEBSITE&SOCIAL MEDIA TRAINING-ALL USERS $1,000 A1680.4017&B1680.4017 $750 $250 $1,000
REC TRAC/WEBTRAC TRAINING-RECREATION USERS $500 A1680.4017 $250 $250 $500
MUNICITY TRAINING LAND USE USERS _ $1,000 81680.4017 $750 $250 $1,000
LOGICS TRAINING $1,000 81680.4017 _ $750 $250 $1,000
IMPACT TRAINING-POLICE $1,000 B1680.4017 $1,000 $1,000
TOTAL EMPLOYEE TRAINING $8,260 A1680.4017&B1680.4017 $4,570- $3,690 $9,100
TOWN OF MAMARONECK_LT.EXPENDITURES FOR 2018 BUDGET
BUDGET
REQUEST
VENDOR SERVICE DESCRIPTION FY2018 G/L # FUND A FUND B TOTAL_
COMPUTER SOFTWARE
SHI-ADOBE ACROBAT PRO LICENSES A1680.4310&B1680.4310 S0
SHUTTERSTOCK-STOCK IMAGES FOR SOCIAL MEDIA - $o
_A1680.4310&B1680.4310 $0 $0
PHILIPS DIGITAL RECORDER FOR PLANNING A1680.4310&B1680.4310 $0 $0 -
TIME AND ATTENDANCE - -
TRACKSMART $0
TOTAL COMPUTER SOFTWARE: $0 $0 $0
_ $0
COPIER LEASE - _
KMBS-ADMINISTRATOR'S OFFICE $1,750 A1680.4311 $1,750 -
KMBS-IT DEPARTMENT _ $1,750_
KMBS-COMMUNITY SERVICES _ $1,750 A1680.4311 $1,750 _ $1,750
KMBS-ICE RINK/POOL MUNIT S - $1,750 A1680.4311 $1,750 _ $1,750
KMBS-BUILDING $500 A1680.4311 $500 $500
KMBS- KIP PLOTTER FOR BUILDING $1,002 B1680.4311 $1,002 $1,002
KMBS-ASSESSOR _ $4,950 81680.4311 $4,950 $4,950
KMBS-AMBULANCE $1,002 A1680.4311 _ $1,002 $1,002
KMBS-COURT - $1,002 A1680.4311 $1,002 $1,002
$1,017 A1680.4311 $1,017 $1,017
KMBS-POLICE FRONT DESK $1,017 B1680.4311 -
KMBS-RECREATION/TOWN CLERK $1,017 $1,017
RICOH-COMPTROLLER'S OFFICE $3,250 A1680.4311 $3,250 $3,250
RICOH-RECREATION/TOWN CLERK
$0_ $3,820 $
A1680.4311 $3,8 0 $3,820
•
_A1680.4311 $0 $0 $0
RICOH-FA)(-TOWN ADMINISTRATOR'S OFFICE $365 A1680.4311 _ $365
TOTAL COPIER LEASE: - $23,175 A1680.4311&61680.4311 $6,969- $365
$16,206 $23,175
5504.857 $371.708 5133.375 S505.697
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Mamaronec
Requests by Department
Generated by Administrator on:Sep 14, 2017 07:37 PM
Total records: 1211
Created Time:From Sep 15,2016 12:00 AM To Sep 14,2017 11:59 PM
Others=21
[IT Department= 111'.
gEngineering=9
Police= 14
__
Conservation= 18 /4'
'
!General=20 jl
[Ambulance District=22 './i4; Not Assigned s 350
Records Management= �'��r'(1
22 lb';,f
i Sanitation=23 ;1
1'
Town Administrator/HR 1111
Supervisors Office= i r J
DPW Yard=28
IJustice Court=371
Assessor's Office 3 .
I Recreation= 131
4
Highway=48
IT Services=49 i j' - Finance= 101]•
ICommunity Services= _ ,,'84
Building=88
Town Clerks Office=041
Request ID Requester Created Time Subject
of Assigned
649 Kimberly Cimino Mar 15, 2017 03:49 Laserfiche is Down
PM
1362 rcimino Aug 29, 2017 11:55 Support updates to Police servers(CCS)
AM
1511 rcimino Aug 31, 2017 05:18 APP1 failed automated mail message authentication
PM (CCS)
800 Anna Danoy May 16, 2017 04:32 Need Black Ink Cartridge 950 XL
PM
1227 rcimino Aug 24, 2017 03:11 Hommocks rink
PM
1394 rcimino Aug 31, 2017 02:13 Switch issues PD/Rink(CCS)
PM
1398 rcimino Aug 31, 2017 02:15 HyperV IPAPP2(CCS)
PM
CORPORATE COMPUTER SOLUTIONS. INC.
........ - NYS& NYC Certad
55 Halstead ified AvenueWom, Harrisonn-Owne, N.Y 10528 Business(WBE)
PHONE (914)835-1105 FAX: (914)835-5947
www.corporatecomputersol.com
2018 Maintenance and Support
Town of Mamaroneck
Prepared for:
Rosalind Cimino
rcimino@townofmamaroneck.org
IT Director and Webmaster
Town of Mamaroneck
740 W. Boston Post Road,Suite 312
Mamaroneck, NY 10543
(914)381-7874
Submitted by:
Vincent Vollono
Field Account Executive
Michael Oh
Director of Sales Engineering
September 14, 2017
4.
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OlM101 1061
Z
HIGHWAY DEPT
Town of Mamaroneck
HIGHWAY DEPARTMENT
Proposed
2018
OPERATING
BUDGET
Louis Martirano
Superintendent of Highways
TOWN OF MAMARONECK,NY
HIGHWAY DEPARTMENT
TRANSMITTAL MEMORANDUM
TO: S.Alfieri,Town Administrator and A. Siligato,Town Comptroller
FROM: L.Martirano,Town Superintendent of Highways
SUBJECT: 2018 Operating Budget
DATE: September 13,2017
I am pleased to submit the Town of Mamaroneck Highway Department's Proposed 2018 Operating Budget.
A summary and comparison of all Highway Department accounts is listed below.The Budget KVS Report is
attached to the Budget Worksheet for the following eleven (11) accounts and five(5) funds respectively. In
addition,Supplemental Budget Worksheets are provided for accounts requesting an increase over 1.5%.
account 2017approved 2018 proposed %change $change
A5010 Highway Administration $ 124,837 $ 127,025 +1.75% $ 2,188
A5650 Off-Street Parking (Lot#1) $ 19,000 $ 19,200 +1.05% $ 200
A8810 Cemeteries $ 16,000 $ 16.000 +0% $ -0-
A-Fund Total $ 159,837 $ 162,225 +1.47% $ 2,388
B3310 Traffic Control $ 78,620 $ 79,388 +0.98% $ 768
B5650 Off-Street Parking $23.050 $ 38.050 +65% $ 15.000
B-Fund Total $101,670 $117,438 +15.5% $ 15,768
DB5110 General Repairs $1,279,706 $1,314,280 +2.80% $ 34,574
DB5130 Central Garage $ 986,760 $ 995,099 +0.85% $ 8,339
DB5140 Parks Maintenance $ 474,262 $ 484,035 +2.06% $ 9,773
DB5142 Snow Removal $ 314.000 $ 318.000 +1.27% $ 4.000
DB-Fund Total $3,054,728 $3,111,414 +1.85% $56,686
SL5182 Street Lights $103,810 $105,025 +1.17% $ 1,215
SS8120 Sanitary Sewer $143,988 $146,124 +1.48% $ 2,136
GRAND TOTAL $3,564,033 $3,627,226 +1.77% $63,193
The Proposed 2018 Operating Budget for the Highway Department's 11 accounts results in a 1.77%increase
from the 2017 Adopted Budget amounting to$63,193.The slight increase is necessary to keep up with rising
material costs,service contract extensions,salary increases and addition of Part-Time Salaries($15,000 ea.)
for continued Meter Collection and Permit Inspections (included in above table).
The Highway Department has managed to provide residents and using agencies with a high standard of
services despite the still complex economic environment.An always important factor affecting Highway
Department operations is the constant and growing demands from residents further challenging our resources.
The department takes pride in meeting these challenges to maintain the quality of life the town has come to
expect.
Louis Martirano,
Superintendent of higliways
Town of Mamaroneck
2018 Budget Supplemental Worksheet
A 5010- HIGHWAY ADMINISTRATION
A) 2017 Department/Function Budget $ 124,837.00
B) Allowable Growth Factor(2017 Budget X.015) $ 1,872.55
C) Total Allowable 2018 Budget $ 1261709.55
List below the program(s)to be adjusted and the estimated cost of the program
adjustment(use additional sheets If necessary)
Program Estimated Value
identify and explain any adjustments to personnel or operations in the department to
formulate a budget within the allowable growth factor. For this section list the number of
employees and salaries(use additional sheets if necessary)
Provide here any additional information pertinent to the explanation of the service and
personnel adjustments.
I
Y.
TOWN OF MAMARONECK 2018 BUDGET WORKSHEET
Department/Program:A 5010 HIGHWAY ADMINISTRATION Proposed Budget 2018: $127,025
Budget 2017: $124,837(+1.75%)
A. Mission Statement: In this section insert the basic mission of your department. In addition, include a brief description of the major
activities and functions of your department.
Provide administrative services for the Highway Department
B. Goals - Fiscal 2018: Insert your list of expected goals to accomplish in 2018.
1. Continue to attend workshops and seminars to keep up with highway technology, regulations
and green methods of operations.
2. Provide safety training to highway staff.
3. Improvements to existing work order and Street Permit system.
4. Maintain a fluid web page to keep stakeholders up to date on current highway functions.
5. Explore new technologies for improved efficiency in snow fighting operations; implement GPS
vehicle tracking for snow operations management.
6. Administer and manage Street Opening Permits.
C. Identify and explain any proposed program/service additions, deletions, or other modifications.
D. Identify and explain any proposed program/service additions to personnel for the department/program explained here.
Notes;
• .4019 Dues / Publications: ($720) .4017 Seminars/Conferences ($1900)
WCAMPWA $355 Misc. $200
APWA $190 APWA $1200
WPCATSH $175 (Hwy Supt's) NYS Towns Assoc $500
TOWN OF MAMARONECK 2018 BUDGET WORKSHEET
Department/Program:A 5650 OFF STREET PARKING (Commuter Lot#1) Proposed Budget 2018: $19,200
Budget 2017: $19,000(1.0%)
A. Mission Statement: In this section insert the basic mission of your department. In addition, include a brief description of the major
activities and functions of your department.
To provide and maintain a safe, efficient, and functional commuter parking lot; Administration
and Maintenance of Parking Pay Stations; Collection of receipts from pay stations. Also
responsible for infrastructure maintenance of Lot #1.
B. Goals - Fiscal 2018: Insert your list of expected goals to accomplish in 2018.
1. Based on this budget, the Highway Dept. will continue to maintain parking meter machine pay
system.
2. Develop Capital Project for parking lot #1 infrastructure to improve appearance and safety.
3. Pavement markings for parking spaces, etc.
4. Install new guide rails at Cabot Road.
C. Identify and explain any proposed program/service additions, deletions, or other modifications.
D. Identify and explain any proposed program/service additions to personnel for the department/program explained here.
Notes:
•Adjustments NOT made for new Parking Pay Stations, Service Contracts and Maintenance.
• Financial provisions for restoration of temporary parking lot on 5th and Madison Avenues not included.
TOWN OF MAMARONECK 2018 BUDGET WORKSHEET
Department/Program:A 8810 - CEMETERIES Proposed Budget 2018: $16,000
Budget 2017: $16,000(-0-%)
A. Mission Statement: In this section insert the basic mission of your department. In addition, include a brief description of the major
activities and functions of your department.
To provide materials, equipment and personnel to maintain 8 historic cemeteries in the Town and
both Villages performed via service contracts. Provide supplemental maintenance as necessary with
departmental forces. Total acreage is 2.34.
B. Goals - Fiscal 2018: Insert your list of expected goals to accomplish in 2018.
1. Provide oversight of landscape maintenance service contract
2. Continue to provide supplemental maintenance to the cemeteries including tree work,
masonry and property beautification without disturbing the historical value.
C. Identify and explain any proposed program/service additions, deletions, or other modifications.
D. Identify and explain any proposed program/service additions to personnel for the department/program explained here.
Notes: Maintenance contracts in effect thru 2018. Shares 50% of cost with DB5140.
TOWN OF MAMARONECK 2018 BUDGET
Department/Program: B 3310/TRAFFIC CONTROL Proposed Budget 2018: $79,388
Budget 2017: $78,620
(+0.98%)
A. Mission Statement: In this section insert the basic mission of your department. In addition, include a brief description of the
major activities and functions of your department.
To provide and maintain traffic control devices including Outside Services for electronic devices and
signs ensuring pedestrian and vehicular traffic safety in accordance with the latest regulations. Sixty
percent of one (1) Highway employee is assigned to Signs Division. An occasional helper is required for
installation.
This program includes: Traffic Lights, Traffic Signs and Street Painting.
The town has approx. 2,200 signs; 4 Traffic Signals locations.
B. Goals-Fiscal 2018: Insert your list of expected goals to accomplish in 2018
1. Upgrade the retro-reflectivity of signage in accordance with new regulations to maintain minimum
levels of sign reflectivity. Management via County GIS Sign Inventory Program.
2. Undertake a "Pole Maintenance" program to paint/replace old tubular posts.
3. Utilize new sign making machine for efficient sign fabrication and to expand possibilities.
Notes:
• Add New Line: OUTSIDE SERVICES for Traffic Signal repairs/maintenance (performed by Verde under county contract)
Town of Mamaroneck
2018 Budget Supplemental Worksheet
B 5650-OFF-STREET PARKING*
A) 2017 Department/ Function Budget $ 23,050.00
B) Allowable Growth Factor(2017 Budget X.015) $ 345.75
C) Total Allowable 2018 Budget $ 23,395.75
D) PROPOSED $38,050.00
List below the program(s)to be adjusted and the estimated cost of the program adjustment(use
additional sheets if necessary)
Program Estimated Value
B 5650.1021 Part-Time Salaries $ 15,000
Identify and explain any adjustments to personnel or operations in the department to formulate a
budget within the allowable growth factor. For this section list the number of employees and salaries
(use additional sheets if necessary)
1 part-time employee:
8 hours per week at$30.00 per hour at 52 weeks = $12,480.00
Balance to be used for additional services as necessary.
Provide here any additional information pertinent to the explanation of the service and personnel
adjustments.
Maintain current part-time employee to exclusively collect receipts
from parking meters
TOWN OF MAMARONECK 2018 BUDGET
Department/Program: B 5650 /OFF STREET PARKING Proposed Budget 2018: $38,050
(Lott -Maxwe/l)(Lot3-Parking Deck)(Lat 4-Byron P/ace) (Lots) Budget 2017: $23,050
(+65%)
A. Mission Statement: In this section insert the basic mission of your department. In addition, include a brief description of the
major activities and functions of your department.
To provide a safe and functional parking area to overnight residents and maintain meters
for short term parking. This program includes the Parking Deck on Myrtle Blvd and all
parking meters.
8. Goals-Fiscal 2018: Insert your list of expected goals to accomplish in 2018.
1. Repairs to leaking deck
2. Maintain operation of parking meters to assure continual revenue
3. Maintain parking line spaces
4. Install and maintain new parking meters on Baldwin
C. Identify and explain any proposed program/service additions, deletions, or other modifications.
D. Identify and explain any proposed program/service additions to personnel for the department/program explained here.
Add one Part-Time employee dedicated to parking meters. Cost $15,000
Notes:
Remove word "OFF" from title of account (Off-Street Parking...) since many meters are on the street.
TOWN OF MAMARONECK 2018 BUDGET
Department/Program: DB 5110 / ROAD MAINTENANCE Proposed Budget 2018: $1,299,280
Budget 2017: $1,279,706
(+1.53%)
A. Mission Statement: In this section insert the basic mission of your department. In addition, include a brief description of the
major activities and functions of your department.
To provide personnel, materials and facilities to perform public works repairs and maintenance
to the Towns' Roadway Infrastructure. Staff of 10.3 maintains 39.23 center-lane miles of roads
($32,620/mile) in 5.17 sq. miles. Includes:
• STORMWATER MANAGEMENT— catch basin maintenance and repairs; drainage repairs; outside
services for catch basin cleaning, street sweeping.
• STREET REPAIR—temporary and permanent patching, pothole repair, curbs, guide rail, sidewalks.
• LEAF COLLECTION — Cost to dispose leaves in 2017 = $16.73/ton. The town collected approx. 2400
tons of leaves in Fall 2016. Operations changed in 2016 with use of new transfer station.
• OVERTIME for Emergency (street flooding, road closures) and the occasional scheduled overtime for
such tasks as road work that can't be performed during normal traffic times, etc.
B. Goals-Fiscal 2018: Insert your list of expected goals to accomplish in 2018
1. Roads: Patch roads with in-house forces that are not slated to be re-surfaced
2. Sidewalks: Repair and replace sidewalks, including curbs with in-house forces.
3. Continuing education and safety training for employees
4. Perform storm sewer camera inspections
5. Continue Guide rail maintenance / upgrades
C. Identify and explain any proposed program/service additions, deletions, or other modifications.
Increase account line .4228 to satisfy existing 2-year Catch Basin Cleaning Contract ($52,500) —or- add
contract amount to Outside Services (.4223).
D. Identify and explain any proposed program/service additions to personnel for the department/program explained here.
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.FOJND'ED 1661
HIGHWAY DEPARTMENT TEL: 914/381-7825
Louis Martirano,Supt.of Highways FAX: 914/381-8473
highway @townofmamaroneck.org
I N T E R O F F I C E M E M O R A N D U M
DATE: September 6, 2017
TO: A. Casterella —Snow ($5,000) and Signs ($2,000)
M. Pinto— Central Garage ($10,000)
J. Barreto—General Repairs ($5,000)
M. Comblo— Sanitary Sewers ($1,500)
A. Fiera— Parks ($10,000)
FROM: L. Martirano
Superintendent of Highways
RE: 2018 Equipment Request
Please list the equipment you are requesting for inclusion in the 2018 Town
Operating Budget. The amounts listed in parenthesis above will be proposed in my
operating budget for 2018. Please stay within those costs and refrain from submitting
"wish-list" items.
List below a description of the requested item, why you need it and an estimated
cost. Also attach back-up material including quotes, brochures, etc...
Item Description Justification Cost
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TOWN OF MAMARONECK 2018 BUDGET
Department/Program: DB 5130/CENTRAL GARAGE Proposed Budget 2018: $995,099
Budget 2017: $989,760
(+0.85%)
A. Mission Statement: In this section insert the basic mission of your department. In addition, include a brief
description of the major activities and functions of your department.
To provide the entire Town Fleet of Vehicles with fuel, automotive parts, supplies, materials and
equipment to maintain, manage & outfit all of the Towns' 117 vehicles and equipment with a staff of
five (5) mechanics serving all Town departments and other outside agencies such as the Larchmont
Sanitation Commission.
B. Goals - Fiscal 2018: Insert your list of expected goals to accomplish in 2018.
• Continue a computer-based vehicle maintenance system in an attempt to become more efficient.
• Via our fleet management software program, we can now accurately quantify using agencies cost of
work performed and materials purchased for each respective department's vehicles. Continue to
provide billable charges to using agencies and departments.
• Downsize the fleet by auctioning underused and obsolete vehicles.
• Utilize New Fuel Management System to streamline maintenance and more accurately quantify fuel
usage.
• Create a formal schedule and IMA for services provided to outside agencies.
C. Identify and explain any proposed program/service additions, deletions, other modifications:
,;§ �� Town of Mamaroneck
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o Mamaroneck,NY 10543-3353
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FOUNDED 1661
HIGHWAY DEPARTMENT TEL:914/381-7825
Louis Martirano,Supt.of Highways FAX:914/381-8473
highway@townofmamaroneck.org
I N T E R O F F I C E M E M O R A N D U M
DATE: September 6, 2017
TO: A. Casterella-Snow($5,000) and Signs ($2,000)
M. Pinto-Central Garage ($10,000)
J. Barreto-General Repairs ($5,000)
M. Comblo-Sanitary Sewers ($1,500)
A. Fiera-Parks ($10,000)
FROM: L. Martirano
Superintendent of Highways
RE: 2018 Equipment Request
Please list the equipment you are requesting for inclusion in the 2018 Town
Operating Budget. The amounts listed in parenthesis above will be proposed in my
operating budget for 2018. Please stay within those costs and refrain from submitting
"wish-list" items.
List below a description of the requested item, why you need it and an estimated
cost. Also attach back-up material including quotes, brochures, etc...
Item Description Justification Cost
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Town of Mamaroneck
2018 Budget Supplemental Worksheet
DB 5140- PARKS/TREE MAINTENANCE
A) 2017 Department/Function Budget $474,262.00
B) Allowable Growth Factor(2017 Budget X 1.5%) $ 7,113.93
C) Total Allowable 2018 Budget $481,375.93
D) PROPOSED BUDGET $484,035.00
List below the program(s)to be adjusted and the estimated cost of the program
adjustment(use additional sheets if necessary)
Program Estimated Value
Identify and explain any adjustments to personnel or operations in the department to
formulate a budget within the allowable growth factor. For this section list the number of
employees and salaries(use additional sheets if necessary)
Provide here any additional information pertinent to the explanation of the service and
personnel adjustments.
MEDICAL BUYOUT=$4,000. This item was not budgeted for in 2017
TOWN OF MAMARONECK 2018 BUDGET
Department/Program: DB 5140 PARKS / TREE MAINTENANCE Proposed Budget 2018: $ 484,035
Budget 2017: $474,262
(+2.06%)
A. Mission Statement: In this section insert the basic mission of your department. In addition, include a brief
description of the major activities and functions of your department.
To provide personnel, materials and equipment to maintain and preserve 93 acres of parks, street islands,
cemeteries, road shoulders and various other town grounds which require landscape maintenance. Five (5)
employees are assigned to the daily operations of the division. Additional personnel from other Highway
Divisions may be used to perform and assist in certain tasks as required. As stewards of the towns open
space, work includes grass cutting, planting, mulch, garbage collection, dog waste collection. Properties
include Memorial Park, Gardens Lake, Town Center, Monroe Property, Parking Lots, Waterways (Brookside,
Cabot), Trails and Conservation Areas throughout the town and Myrtle Blvd. Parking Deck.
B. Goals - Fiscal 2018: Insert your list of expected goals to accomplish in 2018.
1. Keep Town properties looking green, healthy and clean.
2. Continue grass and leaf mulching on town properties where possible.
3. Continue aggressive tree maintenance and evaluation.
C. Identify and explain any proposed program/service additions, deletions, or other modifications.
D. Identify and explain any proposed program/service additions to personnel for the department/program explained here.
Notes:MEDICAL BUYOUT
TOWN OF MAMARONECK 2018 BUDGET
Department/Program: DB 5142 / SNOW REMOVAL Proposed Budget 2018: $318,000
Budget 2017: $314,000
(+1.27%)
A. Mission Statement: In this section insert the basic mission of your department. In addition, include a brief description of the major activities
and functions of your department.
To provide materials, equipment and personnel to maintain immediate and effective snow fighting measures. The
town provides snow and ice control to approx. 43 miles of roads including state and county roads in the town and
also portions of roads in New Rochelle (IMA). In addition clears town-owned sidewalks and parking lots are
maintained.
The Department has the ability to dispatch 18 vehicles on the road to plow snow. Over-the-road snow fighting
equipment includes plow mounted pick-up trucks, 6- and 10-wheel dump trucks and payloaders. Three of the dump
trucks have salt spreaders and two trucks are outfitted to strictly spread salt. In addition, 2 trucks are outfitted to
spray material on salt before spreading onto the street. Piles of snow are removed from town streets and hauled to
the Hommocks Leaf pen in times of excess accumulations of snow. Hauling is conducted with 7 dump trucks and 3
payloaders transport and manage snow piles. Our new Brine System allows us to be proactive by coating the road
before the snow/ice event with a treated liquid in lieu of straight salt saving approx. 30% in salt material. As a
result, employee call-outs during off-hours are minimal because the brine allows slower accumulation of snow on
the roads further saving overtime expenses. Contracted services are utilized for supplemental plowing of parking
lots and hauling of snow.
We have approx. 1200 tons in stock (full capacity of salt shed is 1500 tons). A normal snow event will use approx.
300 tons of salt. Through NYS OGS, we pre-ordered 1500 tons for the upcoming winter. The proposed budget is
enough for 2,000 tons. 3000 tons can usually accommodate approximately 50 inches of seasonal snowfall.
B. Goals - Fiscal 2018: Insert your list of expected goals to accomplish in 2018.
1. To maintain a high level of snow removal for safe commuting to the travelling public.
2. Removal of snow from roads when accumulations reach 3 inches
3. Pre-treatment of road surfaces for improved snow fighting
C. Identify and explain any proposed program/service additions, deletions, or other modifications.
Re-name "EQUIPMENT RENTAL" line to "OUTSIDE SERVICES"
D. Identify and explain any proposed program/service additions to personnel for the department/program explained
here.
Notes: NYS-OGS Salt prices for 2017/18 = $69.20 (down from $70.61)
Calcium Chloride in liquid and pellet form is also included in the Salt line - .4250.
TOWN OF MAMARONECK 2018 BUDGET
Department/Program: SL 5182 / STREET LIGHTING Proposed Budget 2018: $105,025
Budget 2017: $103,810
(1.17%)
A. Mission Statement: In this section insert the basic mission of your department. In addition, include a brief description of the
major activities and functions of your department.
To provide personnel and materials to operate and maintain street lighting fixtures throughout the
Town. One bucket truck with one employee is assigned to repairing and/or replacing light fixtures usually
scheduled once per week and on an as needed basis. A helper is added to aid in this task. Outages or
problems are generally reported by PD or citizens. Via the the Energy Savings Contract Street Light
Maintenance System, this Department monitors and controls the streetlight management system.
B. Goals - Fiscal 2018: Insert your list of expected goals to accomplish in 2018.
1. Repairs/replacement of existing non-LED fixtures as needed.
2. Continue updating master list for accurate billing.
3. Continue to install deflectors to streetlight units causing nuisances to residents.
C. Identify and explain any proposed program/service additions, deletions, or other modifications.
D. Identify and explain any proposed program/service additions to personnel for the department/program explained
here.
Notes:
TOWN OF MAMARONECK 2018 BUDGET
Department/Program: SS 8120 / SEWER DISTRICT Proposed Budget 2018: $146,124
Budget 2017: $143,988
(+1. 48%)
A. Mission Statement: In this section insert the basic mission of your department. In addition, include a brief
description of the major activities and functions of your department.
To operate and maintain 57.5 miles of the sanitary sewer system including 650 manholes and the
Baldwin Avenue Pump Station. This division has 2 employees dedicated on a daily basis for cleaning
trouble areas and responding to citizen complaints with a jet truck that flushes and unclogs sewer
lines. A sewer vacuum truck will contribute to best practices for Stormwater management. The
division also performs camera inspection of sanitary sewers.
B. Goals - Fiscal 2018: Insert your list of expected goals to accomplish in 2018.
1. Implement a preventive maintenance and monitoring system for the Pump Station
2. Utilize sewer camera.
3. Work with SSES project and incorporate SSES results into CMOM Program
4. Continue Manhole replacement to mitigate source of I/I
C. Identify and explain any proposed program/service additions, deletions, or other modifications.
D. Identify and explain any proposed program/service additions to personnel for the department/program explained
here.
Notes:
Manhole replacements as required in conjunction with street paving project and SSES.
Date Prepared: 09/12/2017 10:19 AM
Report Date: 09/12/2017 TOWN OF MAMARONECK BUD4011 1.0 ..
Page 23 of 24
Account Table: BUDGET 2018 Budget - Department Requests
Prepared By:LOU
Alt.Sort Table: Fiscal Year:2018 Period From:1 To: 12
Account Description Original Adjusted 2017 2018
Variance To
2015 2016 2017 2017 Actual DEPT DEPT
Actual Actual Budget Budget Per 1-12 Stage Stage
Type E Expense
Fund SS SEWER DISTRICT
Dept 8120 SEWER DISTRICT
SS.8120.1010 SALARIES.. 74,661.60 76,812.60 76,369.00 76,369.00 54,101.39 77,705.00 0
1.75/o
SS.8120.1012 CLOTHING 481.50 481.50 482.00 482.00 481.50 482.00
ALLOWANCE
SS.8120.1015 OVERTIME.. 674.65 301.25 10,000.00 10,000.00 7,028.25 10,000.00
SS.8120.1016 LONGEVITY PAY 1,069.75 1,132.25 1,132.00 1,132.00 0.00 1,132.00
Total Group 1 PERSONNEL SERVICES 76,887.50 78,727.60 87,983.00 87,983.00 61,611.14 89,319.00
1.52%
SS.8120.2102 MISCELLANEOUS 1,500.00 1,547.50 1,700.00 1,700.00 0.00 2,000.00 17.65%
EQUIPMENT..
SS.8120.2105 UNIFORMS-GENERAL 380.35 457.34 430.00 430.00 232.65 430.00
Total Group 2 EQUIPMENT 1,880.35 2,004.84 2,130.00 2,130.00 232.65 2,430.00 °
14.08/o
SS.8120.4001 TELEPHONE.. 494.61 521.55 500.00 500.00 348.92 500.00
SS.8120.4003 ELECTRICITY.. 6,372.81 3,030.76 6,500.00 6,500.00 774.99 6,500.00
SS.8120.4008 WATER 0.00 120.66 150.00 150.00 81.77 150.00
SS.8120.4010 OPERATING 5,747.64 5,074.19 6,000.00 6,000.00 2,392.10 6,000.00
SUPPLIES..
SS.8120.4035 CONSULTANT 675.00 0.00 15,000.00 15,000.00 0.00 15,000.00
SERVICES
SS.8120.4052 REFUND OF TAXES.. 334.03 1,799.93 2,000.00 2,000.00 36.24 2,000.00
gra
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P4PGMN AV DEPT
TOWN OF MAMARONECK
BUDGET 2018
wa
Hi hDepartment
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Lou Martirano
Superintendent of Highways
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•
• FOUNDED 1661 •
HIGHWAY DEPT.
Town of Mamaroneck
HIGHWAY DEPARTMENT
2017 Departmental Overview
Louis Martirano
Superintendent of Highways
Town of Mamaroneck HIGHWAY DEPARTMENT
• 2017 ORGANIZATIONAL CHART (23 Full Time Employees, 2/3 Part-Time)
1 Superintendent of Highway Lou Martirano -administrative, policy
1 Secretary Stefania Laise -clerical (2)
1 General Foreman Alan Casterella daily operations (18)
1 Assistant General Foreman John Barreto—roads, labor
88 E., 1 Parks Foreman Antonio Fiera—parks,cemeteries
1 Sewer Foreman Michael Comblo—sewers, catch basins,
1 Maintenance Mechanic—Signs Antonio
Gutierrez- signs
2 Tree Trimmers James Guinee
Esteban Nava
4 (Heavy) Motor Equipment Operators Christopher Gonch(Streetlights)
Joseph Giordano
Ronaldo Vega
Anthony Reggina
3 Motor Equipment Operators Joseph Alimena
Max Llaque (Sewers)
Michael Mendes(Parks)
2 Skilled Laborers Dennis Cucinella
Robert Pugliese
2 Laborers Donato Colantonio(Parks)
Michael Sullivan (Parks)
1 Garage Foreman Michael Pinto -mechanical labor (5)
4 Automotive Mechanics Chris Berlingo
Frank Caporale
Stefan DiFiore
John Galli
Part-Time Mater Collection Ben Pacewicz (2)
Part-Time Permit Inspection John Phillipson
2
Town of Mamaroneck HIGHWAY DEPARTMENT
• Overview
The Highway Department is responsible to maintain the infrastructure and associated road network within the Un-Incorporated area of the
Town. The department performs a wide array of tasks—routine maintenance, seasonal, emergency and special projects. The department
also contracts for construction projects and equipment purchases. Street Permits for work performed within the Town Right-of-Way are
issued and inspected through this department.An average of 200 Permits are issued annually. (182 in 2017, 203 still open).
In April 2010, a work order system was implemented which led to a quicker dispatch of work orders and thus a quicker resolution to
resident complaints. Since then almost 5,700 work orders have been generated. ?VOLItC WORKS
In 2017, 398 work orders have been issued, of which only 23 work orders remain open! w'
The department is responsible for all road associated infrastructure including: �^" :
3y f,
❑ Snow and Leaf removal
zAP*".
LI Road Patching/Resurfacing
❑ Sidewalks and Curbs
❑ Street and Traffic Signs
❑ Streetlights/Traffic Lights i
O Storm Drains/Catch Basins e
4,4011 j--40
U Sanitary Sewers/Manholes :
U Trees Maintenance and Plantings nnrrcrsncvveLacwtrnx-»wrcx
U Parks Maintenance ,Cw,
The department has employees who deal with emergencies such as attacking snow and ice conditions before they become hazardous,
respond to flooding and other natural disasters, downed trees, and sewer backups. The department has an excellent history of response
attendance in times of emergencies and are committed and dedicated to making the town safe.
The Superintendent of Highways establishes the overall objective of the department along with the charge of administration and
developing policies, providing proper training and responding to citizen complaints. Under direction from the Superintendent of Highways,
the General Foreman is directly responsible for the daily assignment of tasks to highway department employees and the Mechanic
Foreman oversees the maintenance garage maintaining all Town-owned vehicles and highway equipment.
3
Town of Mamaroneck HIGHWAY DEPARTMENT
• ROAD MAINTENANCE
, u
The Highway Department maintains:
38.58 centerline miles and
77.74 lane miles of Town roads. " .
This maintenance involves periodic patching, road resurfacing, cleaning road shoulders, and snow and leaf removal. In
addition, the Department maintains 22.5 miles of sidewalks and 67 miles of curbs. John Barreto is the Town's
Labor Foreman in charge of roads. This division usually deploys a daily crew of 4/5 men to perform routine tasks.
Annually, the Highway Department contracts work to improve the Town's roadway infrastructure with a repaving,
sidewalk and curb project. Through Capital Improvement Projects, over 22 miles of roads have been resurfaced
since 2008. The normal life cycle of a road's wearing surface is 15-20 years. Therefore, we are on pace to repair
every road within that life cycle.
The Highway Department's Road Maintenance Division fills potholes, performs temporary patching and permanent road
re-surfacing throughout the Town to correct deficiencies to deteriorated roadways. Age, utility cuts, salt, and
extreme weather contributes to the deterioration of our streets. The Labor Foreman and his road crew performs
such repairs using an annual average of 3-400 tons of asphalt to make the Town's roads safe for vehicular traffic.
The department also conducts annual in-house sidewalk projects to correct hazardous conditions.An average year will
see the department reconstructing approximately 1200 square feet of sidewalk and reset or install approximately
300 linear feet of stone curbing. 2017 focused on spot replacement of hazardous sidewalks.
The town contracts the task of Street Sweeping throughout the town. The contractor sweeps the streets 4-5 times per
year and on an as-needed basis. This practice not only keeps the streets clean but also helps manage debris from
entering the towns storm sewer system.
The Department usually issues Street Opening Permits for work performed on Town Roads or in the Town Right-Of-
Way. The town charges a $200.00 administration fee per permit. So far in 2017, the department has issued 182
Street Opening / Right-of-Way Permits. Overall there are 203 open permits.
4
Town of Mamaroneck HIGHWAY DEPARTMENT
• PARK AND TREE MAINTENANCE
The Department maintains 93 acres of parks and grounds, which include Memorial Park, Gardens Lake, the Town Center, the
Sheldrake Conservancy property, 3.2 miles of trails in the Conservation areas, and the 9 historic cemeteries located in the
Town and the Villages of Larchmont and Mamaroneck. Additionally, this division maintains all road shoulders and medians.
The town contracts the landscaping maintenance for the cemeteries and certain road shoulders at an annual average cost of
$12-15,000.
The basic maintenance task involves cutting grass, pruning and plantings, cutting back brush and collecting garbage in the
parking lots, parks and along the trails and brooks. Antonio Fiera is the Parks Foreman heading a daily crew of four men
every day of the week. Additional personnel are deployed to the Parks division during planting season. The Parks division is
responsible for snow removal from all of the town-owned sidewalks (appendix).
Annually, from mid-October to late December, all highway personnel are involved in leaf collection. Leaves are left on the side of
the roads by residents or their landscapers and are scooped up with a claw attachment to a backhoe; dropped into an
awaiting dump truck; then hauled using dump trucks to the Leaf Pen at the Hommocks school grounds. There are usually
three crews of 5/6 men each dispatched throughout the town. The Highway Department collects an average of 4000 tons of
leaves annually. Since 2016, the town utilizes an outside transfer station for staging leaf pick up through an Inter-Municpal
Agreement where the County of Westchester delivers trailers to haul the leaves away.
The Parks Division also assists with periodic ecological projects with plantings and sensitive landscaping for water quality
improvement and also attends to concerts and special events (Memorial Day. 9/11) held at the town's parks.
The Parks Division is also responsible for maintaining the following ancillary areas:
Huguenot Drive Median, Hillside & No. Chatsworth, Rockingstone & No. Chatsworth Island, Springdale Road Island, Weaver
& Palmer Park, Murray & Forest Median, Entrance to Rouken Glen, Murray& Dogwood Ave. Median and the new Parking
Deck on Myrtle Boulevard.
The Tree Division is responsible for maintaining approximately 4,900 trees along Town roads, in the parks, throughout the
Conservation areas and along the trails. The Town is responsible for maintaining all trees in the right-of-way approximately
5-15 feet from the curb. When a tree is dead or some of its limbs are rotten and is considered a danger, it is taken down or
pruned as soon as possible. The Tree crew is headed by certified Arborist James Guinee. They head a daily crew of 3 men
to address and evaluate town-owned trees. Pruning, removal of dead limbs and trees, planting and accompanying Con Ed's
tree trimming program is this division's main focus. Certain times, additional forces are required for traffic control, hauling,
etc. and in instances where trees are too dangerous, outside contractors or utility companies are called upon. Outside
contractors also remove tree stumps left behind from a felled tree. It should be noted that during and after storms the tree
crew is often called upon to remove limbs and trees that have fallen. The tree debris is hauled to the Leaf Pen and when not
available, a private site is used. Tree debris is also turned into wood chips which are produced for the trails and public
consumption.
5
Town of Mamaroneck HIGHWAY DEPARTMENT
• SANITARY & STORM SEWERS
The Highway Department maintains an extensive Stormwater drainage system with approximately 15 miles of storm drains varying in size
from 12-72 inches in diameter which includes 1500 catch basins. Since the town is one of the closest municipalities for the outlet of runoff
to the Long Island Sound, the town takes the brunt of flooding from upstream sources. In addition we must be ecologically sensitive to
what escapes through the town and into the sound. The efficiency of these systems is imperative to mitigating the transmission of
pollutants to the Sound.
The town operates a sewage pump station, which transmits up to 4 million gallons of sewage a day to the Westchester County Treatment
Plant. The station is fully automated; however, it requires routine inspection of the controls and facilities, especially during rain events.
The Sanitary Sewer System incorporates 57.5 miles of sanitary sewer lines and 650 manholes. The Sanitary Sewer pipes vary in size
from 8 to 24 inches in diameter and most of the pipes are over 65 years old. 2017 saw the commencement of the Sanitary Sewer
Evaluation Study which cleaned and televised the entire system.
The Town's Sewer Foreman is Michael Comblo and with one employee is assigned an average of 4 days per week to accomplish the
following tasks:
• Keep catch basins grates clear before and after storms le—lirkunk�
�• Clean out approximately 600 catch basins
❑ Attend to blocked Sanitary/Storm Drain Lines "
GI Maintain the Baldwin Avenue Pump Station
❑ Mark out Town utilities for Private and Utility road work
• Rebuild catch basins and adjust sewer structures for paving
❑ Respond to emergency sewer backups(which may require additional men and man hours)
11.
❑ Televise sewer pipes _
As part of its routine, the sewer crew examines certain manholes to determine if water is flowing properly. To insure continued flow, storm
drain lines and sanitary sewer lines are flushed out periodically. In certain known "problem areas", roots that grow within the lines must be
treated, or cut by sewer rods inserted into the pipe to remove the blockage. Trouble spots are televised to detect specific problems.
Catch basins are also regularly checked to determine if a main line is backed up or if repairs are needed. The town annually contracts to
clean out 500 catch basins. The town routinely cleans out other catch basins with town equipment. In 2011, the department retrofitted
over 70 catch basins to accept filters to keep floatables and other debris from washing out into the sound. The Sewer Crew, with its new
sewer vacuum truck, cleans out an additional 100 catch basins.
Only during leaf collection or in an emergency situation does the sewer crew deviate from its weekly schedule.
SEWER EQUIPMENT
❑ One Jet truck to flush out lines with either a water jet or with a rod and special nozzle to break blockages
One-2015 vacuum truck to extract silt and debris from catch basins.
Cl Sewer Camera with customized truck
The Highway Department is also responsible for monitoring and maintaining the valve at the upper dam of the reservoir to control the flow
of water downstream. Generally this task requires approximately one hour per week except during periods of heavy rains. At these times,
additional hours are required and will vary with the severity of the storm. 6
Town of Mamaroneck HIGHWAY DEPARTMENT
• TRAFFIC CONTROL � ��
❑ Street Signs
The Sign Shop is responsible for 1,216 regulatory signs and over 1,000 street name signs -there are 220 streets in the town.
The Highway Department maintains all these as well as traffic signs. The Sign Shop has its own equipment and machinery
with updated computer software to fabricate signs in accordance with Highway Laws. The sign shop is currently being
trained on its new sign printer. Certain tasks include maintaining vandalized, fallen or deteriorating signs and new signs as
required due to changes in the Town's vehicle and traffic ordinances. Additionally, other town departments and agencies
have signs made by the Highway department's Sign Shop..
In accordance with recent mandates by the Federal Highway Administration the Department replaces signs on an as needed
basis and in geographic sections of the town with retroreflective material. New signage throughout the town is determined by
Local Law and the Traffic Commission. In 2016, the department completed a complete inventory of signs with the help of
Westchester County Department of Planning. One man is usually assigned to this task 3/ times per week.
❑ Meter Collection
This division is responsible to collect meters throughout the streets and in the parking lots. Collecting coins and receipts from
71 meters and 2 pay stations takes 1 part time employee a full day each week. This task includes counting coins and
depositing them into the bank. An average of$6-700 per week is collected from street meters and $2-300 per week. In
addition, the pay station has weekly credit card charges of$4-500.
❑ Street Line Painting of Stop Bars and Crosswalks
Though the Town has an outside contractor to paint double yellow and white edge street lines, two highway workers paint
crosswalks and stop bars at each intersection each year, usually before school begins. In addition, parking spaces in parking
lots, streets and town facilities are painted. This painting takes approximately 2-3 weeks depending on the weather.
Thermoplastic material is sometimes used in lieu of conventional paint which allows quicker drying time and less
maintenance.
❑ Traffic Lights
There are 4 traffic lights maintained by the town: Myrtle at Murray; Myrtle at N. Chatsworth; Forest at Murray; Palmer at
Richbell. An outside contractor assists the Streetlight crew with repairs. Other traffic lights throughout the town lie within
County or State roads and are therefore the responsibility of either NYS DOT or the County of Westchester respectively.
❑ Street Lights
There are over 1300 streetlights within the Town including light fixtures in various parking lots and parks. Street lights that
are out are reported by the Police Department via a Police Department Street Condition Report. In 2014, as part of its
Energy Savings Project, the town replaced all conventional High Pressure Sodium lamps with longer lasting, energy efficient
LED bulbs. The Streetlight Management System allows for full control of each and every streetlight. After a period of
adjustment of the difference in illumination by the residents, the total success of the project will rely on the impending energy?
saving.
Town of Mamaroneck HIGHWAY DEPARTMENT
• FLEET MAINTENANCE
The Town of Mamaroneck maintains 115 vehicles (down from 130 units in 2008)which include pickups, dump and
garbage trucks, as well as heavy construction equipment - pay loaders, backhoes; and also specialty vehicles—
mower equipped tractors, overhead utility, sewer vacuum and salt spreader trucks. Other components of the fleet
are the Town's Administrative vehicles, all Emergency response vehicles, and a Bus fleet. The Fleet Division also
maintains the entire Larchmont Mamaroneck Joint Sanitation Commission fleet. All vehicles are maintained at the
Highway Department's maintenance and repair shop located at the Central Yard Facility on Maxwell Avenue. Mike
Pinto leads a crew of four mechanics assigned exclusively to this division. In certain instances, the mechanics are
utilized for emergency operations such as snow removal and other weather emergencies.
In 2010, the department purchased its first Hybrid Dump Truck. Most newly purchased vehicles have the "Flex
Fuel" option. In addition to alternative fuel usage, the mechanic's garage is heated by burning waste oil in lieu of
conventional heating oil.
The department annually auctions surplus vehicles and equipment generating an average of $20,000 in sales.
The Garage Foreman manages the fleet utilizing Fleet Management Software Program (RTA) that tracks the
maintenance history of all vehicles. The system also generates work orders and monitors fuel usage separate
from the fuel tank gas system (GASBOY). In 2013, a new fuel dispensing system was installed with state of the art
keyless fueling and vehicle usage records.
Services performed by Outside Vendors
J New York State Inspections
❑ Wheel Alignments
J Collision Damage
• Freon Extraction Q
See appendix for: 2016 Fleet Roster, Departmental Breakdown of Flee "ain enance os s an. ue ',sage
8
•
Town of Mamaroneck HIGHWAY DEPARTMENT
• Snow and Ice Control
During the winter months, the Highway Department's schedule must adjust to Mother Nature. If icy conditions exist, 2-6 salt
spreader trucks are initially dispatched to apply salt to the streets. If snow plowing is necessary, additional men deployed.
The town usually begins plowing operations once there is 2-3 inches of snow accumulated on the streets. A full complement
of manpower and equipment utilizes 16-18 vehicles equipped with plows. Mechanics are also called in to respond to
equipment malfunctions and to assist in snow plowing.
Snow and ice control activities present a unique scheduling problem. Many times snow and ice removal takes place
throughout the night into the next morning. Depending on the severity and the timing of the storm, scheduling of routine work
can be difficult due to the skeletal crew that is available during the normal workday after a storm.
Snow piles are removed from the streets and hauled to the leaf pen. In addition to snow removal, the town-owned sidewalks
also need to be cleared for the pedestrian traffic. These tasks are performed after the streets are cleared. The Parks Division
assigns 5 men to clear sidewalks and commuter paths. Heavy equipment operators and dump trucks haul the snow.
Since 2010, the department has utilized Salt Brine to spread over the streets before a snow event. This practice reduces salt
spread onto the roads and more importantly prevents the snow from rapidly building up and sticking to the road. The Brine
System will also be used to "pre-wet"the salt. This allows the salt to adhere to the pavement better than dry salt which tends
to bounce off the road and into the shoulders resulting in a loss of approximately 30% of salt dropped onto the roadway.
400101
Snow Fighting Equipment $ � �
❑ 18 plow trucks
❑ 6 salt spreaders ; ,
❑ 3 salt brine trucks
❑ 3 pay loaders to plow
❑ 1 loader to load salt onto spreaders
❑ Outside contractors may be called in to plow and haul snow from the parking lots which need to be cleared before the
morning commute.
Although each snow event is unique, the department usually takes 4 hours to salt the entire town and 8-10 hours to plow and
clear all roads after the last snow flake. Then the department salts all the roads again to protect the roads from icing. Once
the snow event is over, crews are dispatched to haul away the accumulated snow piles and clear the streets to the curb line.
A moderate storm—2 to 6 inches - may use 200-400 tons of salt. An ice storm with little or no snow can use the same
amount or more. Average annual snowfall in the town is approximately 50 inches. The winter season of 2010/11 and
2012/13 saw over 70 inches of snow and over 3500 tons of salt used each of those years. More recently, we have seen
closer to the annual average snow accumulations. The town has a Salt Shed that can hold 1500 tons of salt. Approximately
3000 tons of salt is used each winter.
9
Town of Mamaroneck HIGHWAY DEPARTMENT
• SPECIAL PROGRAMS
❑ Metal Collection
Items such as refrigerators, washing machines, stoves, and bikes are picked up every Wednesday by the Highway
Department. The pickup of these items requires a request from the resident. Because of the large size and weight
of most of these metal items, 2 men are assigned to metal pickup each Wednesday utilizing a truck with a lift gate.
The average number of calls per collection day can range from 20-40; however, this number also increases in the
spring and fall to as many as 50 calls for pickup of metal items. Items are brought to the "junk yard" and generate
an annual average of$3,000.00.
❑ Street Sweeping
This task is contracted out on an annual basis. The streets are swept an average of 4 to 5 times per year. Special
instances, such as after storms or as required for a special event, may also require street sweeping. Recent cost
for this program is approximately $30,000 per year.
❑ Street Line Painting
This task is contracted out to provide double yellow and white edge lines. It takes a contractor 2/3 nights to
perform this task with the assistance of 3 Highway Department employees for traffic control and escort through the
town. The cost for this program has been approximately $12,000.
❑ Disposal of Tree Debris
Tree debris is brought to an outside vendor for diposal through the County of Westchester Department of
Environmental Facilities. This program can cost up to $30,000 per year depending on the storm season
❑ Cemeteries and Road Shoulders
Grass cutting and cleaning services are performed by contract work at an annual cost of approximately $12,000.
LABOR 10
Town of Mamaroneck HIGHWAY DEPARTMENT
• OPERATING BUDGET HIGHLIGHTS— 2017
❑ DB 5110 General Repairs—$1,261,704
Road Patching $30,000
Sidewalks $8.000
Curbs $4,000
Drainage$7,000
Catch Basins $55,000 MOW
Overtime$45,000
Leaf Disposal $60,000 I�I/
❑ DB 5130 Central Garage-$987,989
Fuel $195,000
Auto Parts$180,000
❑ DB 5140 Parks Maintenance-$473,025
❑ DB 5142 Snow Removal-$328,000
Overtime$145,000
Salt$150,000
HIGHWAY FUND (DB Accounts) $3,050,718
❑ A 5010 Highway Administration $118,162
❑ A 5650 Off-Street Parking Lots $15,400
❑ A 8810 Cemeteries-$16,000
❑ B 3310 Traffic Control -$81,858
❑ B 5650 Off Street Parking-$33,550 /,
)
❑ SL 5182 Street Lights -$135,306
❑ SS 8120 Sanitary Sewer-$150,611
TOTAL HIGHWAY BUDGET(11 Accounts)$3,608,400
11
Town of Mamaroneck HIGHWAY DEPARTMENT
• TYPICAL SEASONAL SCHEDULE
J WINTER: January-March
• Snow and Ice Control
• Pot Hole Repair:Though pot holes are patched throughout the year, it is during the winter that streets are routinely patrolled for pot holes. Patches are
done on a temporary basis;permanent patching takes place in the summer as does street paving.Two men are assigned to this task approximately one
to two days per week utilizing a trail along"Hot Box"which carries 1-1/2 tons of asphalt(one ton covers an area of approx.one square yard)
• During March,the Highway Department begins preparation for its spring projects.The men begin cleanup of ditches and culverts and prepare for
sidewalk and curb repair. Depending on the weather,the pruning and removal of street trees is in full force during this month.
❑ SPRING: April-June
• Springtime is an exceptionally busy time for the Highway Department. In addition to the ongoing routine work,there are many time-consuming projects
in the spring.
• Road and Shoulders Cleanup:An average of five men work for four to five weeks daily to clean the roads and shoulders.Though an independent
street sweeper is hired,highway crews cut back brush,collect debris alongside roads,cut grass on shoulders,prune trees and continue pot hole repair.
Shoulders that were damaged during the winter by our snow plows must be repaired.Snow plow damage repairs are conducted.
• Planting: Highway personnel are responsible for removing bulbs from the flower beds and planting annuals for summer flowers in the various parks and
medians.During the spring,two men are assigned to planting once or twice a week.
• Tree Planting
• Park Cleanup:The Town's parks and medians are top-dressed,thatched,raked and cleaned up in preparation for the summer season.
❑ SUMMER:July-August
• Painting of Stop Bars:Though the Town has an outside contractor paint street lines,one highway worker paints stop bars at each intersection at the
end of the summer.A worker also paints certain crosswalks and parking spaces.This painting takes approximately 2-3 weeks.
• Curb Work: During the summer,pre-cast curbs are installed in four foot sections.These curbs are installed in sections that were damaged during the
winter and where needed.There are approximately 50 miles of curbs within the Town. Generally four men are assigned to this task.
• Street Paving:.Though street paving is done by outside contractors,two highway men are assigned to work with them while paving is going on for
approximately ve to ten days.This is to insure that the proper amounts of materials are being used and installed correctly and to assist in traffic
control..
• Pothole Repair: Each summer all of the potholes that were temporarily patched during the winter,are permanently patched.The amount of man hours
involved varies depending upon the amount and size of the potholes.
• Sidewalk Replacement
❑ FALL: October-December
• Curbside Leaf Pickup
• Prepare Snow Fighting Equipment
❑ YEAR ROUND TASKS
• Pot hole repairs requires an average of 200 tons per year
• Tree Stump Removal—an average of 40 stumps are removed each year by an outside contractor.The Highway Department restores the turf.
12
Town of Mamaroneck HIGHWAY DEPARTMENT
• CONCLUSION
❑ During the 1960's, the Town employed thirty-two men in the Highway Department performing
many of the seasonal and year round tasks outlined. The department now functions with 14 men
on the road, 4 in parks and 5 in the mechanic garage. The construction of new subdivisions have
added close to one hundred new homes as well as additional mileage of streets, curbs, sewers
and storm drains. The department's workload has also increased with additional fleet maintenance
responsibilities, special projects, citizen expectations and greater demand from inter-departmental
agencies placing a greater strain on the Highway Department's resources and manpower.
Allowing for deployment on special projects, citizen inquiries, emergencies and staff absences, the
current staff of 14 people is barely enough to satisfy the level of service to our infrastructure that
residents have been accustomed to. One major casualty of this condition is the lack of special
projects that would leave a legacy for the enjoyment and secutirty of future residents. The
Highway Department always strives to be efficient for the level of service we provide.
•
o
_,4 13
O O
Town of Mamaroneck HIGHWAY DEPARTMENT
GOALS and OBJECTIVES
❖ Maintain aggressive road improvements
❖ Utilize technology to increase efficiency and for collection of management
information - GPS, Municity, etc.
❖ Streamline Implementation of Capital Projects
❖ Work with Utility Companies to improve response time for restoration of
street work and improve notification of emergency work.
❖ Stress to residents the importance of removing leaves from the garbage
stream
❖ Explore new, technologically improved alternative fuels
had
14
ADOPTED BUDGET Town of Mamaroneck Annual Budget Comparison
HIGHWAY DEPARTMENT
account 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018*
A1440 $ 120,970 $ 136,245 r$ 133,095 $ 132,660 $ 130,950 $ 130,040 $ 138,392 $ 100,616
A5010 $ 113,180 $ 105,500 $ 102,560 $ 104,090 $ 107,060 $ 107,060 $ 112,725 $ 111,000 $ 121,660 $ 124,837 $ 124,957
A5650 $ 14,900 $ 36,600 $ 16,300 $ 18,500 $ 18,450 $ 18,450 $ 18,650 $ 18,950 $ 18,700 $ 19,000 $ 15,400
A8810 $ 15,850 $ 14,850 $ 15,000 $ 14,250 $ 14,250 $ 10,000 $ 11,000 $ 11,100 $ 11,650 $ 16,000 $ 16,000
A $ 264,900 1 $ 293,195 $ 266,955 $ 269,500 $ 270,710 $ 265,550 $ 280,767 $ 241,666 $ 152,010 $ 159,837 $ 156,357
%diff 10.68% -8.95% 0.95% 0.45% -1.91% 5.73% -13.93% -37.10% 5.15% -2.18%
B3310 $ 104,080 $ 102,080 $ 102,530 $ 78,140 $ 78,375 $ 80,940 $ 79,815 $ 81,092 $ 82,020 $ 78,620 $ 81,858
B5650 $ 5,750 $ 26,400 $ 37,100 $ 26,800 $ 22,100 $ 20,100 $ 18,850 $ 19,650 $ 19,150 $ 23,050 $ 33,550
B $ 109,830 _ $ 128,480 $ 139,630 _ $ 104,940 _ $ 100,475 $ 101,040 $ 98,665 $ 100,742 $ 101,170 $ 101,670 $ 115,408
%diff 16.98% 8.68% -24.84% -4.25% 0 56% -2.35% 2.11% 0.42% 0.49% 13.51%
DB5110 $ 1,326,130 $ 1,375,110 $ 1,334,910 $ 1,253,030 $ 1,273,360 $ 1,240,645 $ 1,227,037 $ 1,262,603 $ 1,251,887 $ 1,279,706 $ 1,261,704
085130 $ 604,520 $ 712,615 $ 736,095 $ 781,420 $ 832,550 $ 869,600 $ 905,368 $ 968,103 $ 989,103 $ 986,760 $ 987,989
DB5140 $ 415,255 $ 428,480 $ 426,850 $ 348,555 $ 350,870 $ 406,755 $ 459,563 $ 460,539 $ 453,299 $ 474,262 $ 473,025
DB5142 $ 191,000 $ 218,000 $ 204,000 $ 199,000 $ 243,000 $ 243,000 $ 243,000 $ 250,000 $ 295,000 $ 314,000 $ 328,000
DB $ 2,536,905 $ 2,734,205 $ 2,701,855 $ 2,582,005 $ 2,699,780 $ 2,760,000 $ 2,834,968 $ 2,941,245 $ 2,989,289 $ 3,054,728 $ 3,050,718
%diff 7.78% -1.18% -4.44% 4.56% 2.23% 2.72% 3.75% 1.63% 2.19% -0.13%
SL 1-$ 154,760 $ 147,360 $ 150,325 $ 183,760 $ 186,515 $ 195,295 $ 197,234 $ 135,011 $ 102,909 $ 103.810 $ 135,306
%diff -4.78% 2.01% 22.24% 1.50% 4.71% 0.99% -31 55% -23.78% 0.88% 30.34%
SS I $ 50,900 $ 49,500 $ 49,600 $ 46,400 $ 38,900 $ 121,300 $ 125,194 $ 138,643 $ 141,734 $ 143,988 $ 150,611
%diff -2.75% 0.20% -6.45% -16.16% 211,83% 3.21% 10.74% 2.23% 1.59% 4.60%
total $ 3,117,295 $ 3,352,740 $ 3,308,365 $ 3,186,605 $ 3,296,380 $ 3,443,185 $ 3,536,828 $ 3,557,307 $ 3,487,112 $ 3,564,033 $ 3,608,400
5.79% 7.02% -1.34% -3.82% 3.33% 4.26% 2.65% 0.58% -2.01% 2.16% 1.23%
%change from previous year
A1440 ENGINEER B3310 TRAFFIC DB5110 ROAD MAINTENANCE SL5182 STREET LIGHTS
A5010 HWY ADMIN B5650 OFF STREET PARKING DB5130 CENTRAL GARAGE
A5650 OFF STREET PARKING DB5140 PARKS SS8120 SEWERS
A8810 CEMETERIES DB5142 SNOW REMOVAL
TOWN OF MAMARONECK, NY BY THE NUMBERS HIGHWAY DEPARTMENT
quantity unit item note
5.17 sq. miles AREA OF THE TOWN
3 bridges BRIDGES - TOWN OWNED rockland,waveriy,winding br
1,500 structures CATCH BASINS avg 600 cleaned/year
75 acres CONSERVATION AREA
67 miles CURBS
26 people EMPLOYEES IN HIGHWAY DEPT (f/t) 2-3 part time
2.34 acres HISTORIC CEMETERIES maintenance
3000 tons LEAVES yearly average
12,000 cubic yds LEAVES yearly average
1,390 fixtures LIGHTS - STREET LED's town wide
4 lights LIGHTS - TRAFFIC Murray/Myrtle/Richbell
93 acres PARKS
50 inches RAIN usa.com
11,977 people RESIDENTS 2010 census
39 miles ROAD center lane miles
22 miles ROADS- Resurfaced -approx since 2008
1,500 tons SALT - storage capacity snow and ice control
3,000 tons SALT - avg. seasonal usage
57.5 miles SANITARY SEWER LINES
650 manholes SANITARY SEWER MANHOLES
1 Pump Station SANITARY SEWER PUMP STATION
22.4 miles SIDEWALK
1,216 signs SIGNS - ADVISORY & REGULATORY
976 signs SIGNS - STREET NAME
2,192 signs SIGNS - TOTAL
50 inches SNOW - avg 2016/17 = >40 inches
15 miles STORM DRAIN PIPE
220 streets STREETS
4,900 trees TREES
115 vehicles VEHICLES AND EQUIPMENT- ALL TOWN
51 vehicles VEHICLES/EQUIPMENT - HIGHWAY DEPT
BY THE$(2018TENTBUDGET)
yuanuty unit lien► mutt
$3,608,400 dollars TOTAL BUDGET total 11 accounts*
$3,050,718 dollars HIGHWAY BUDGET (DB)
_ $328,000 dollars SNOW BUDGET
$254.71 dollars per Resident for Highway Budget (DB) 11977 residents
$301.28 dollars per Resident for TOTAL Highway Budget all 11 accounts*
•
*Hwy Adm,Off-Street Pkg(2), Cemeteries. Traffic,Hwy Repairs,Fleet Maint,Parks,Snow,Street Light. &San Sewer
LOUIS MARTIRANO
Sunprintpnriant of Hinhways
•
6d
Town of Mamaroneck
2018 Budget Worksheet
A) 2017 Department/Function Budget / 366 1/53.66
B) Allowable Growth Factor(2017 Budget X.015) S t 'n
C) Total Allowable 2018 Budget 8' 31/
J
1
List below the program(s)to be adjusted and the estimated cost of the program
adjustment(use additional sheets if necessary)
Program Estimated Value
•
Identify and explain any adjustments to personnel or operations in the department to
formulate a budget within the allowable growth factor. For this section list the number of
employees and salaries (use additional sheets if necessary)
/Yr- Oct, prociautiu>140
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e - C, G'r'l 0.S
felt
pc.v' nu-e -i x ' z 5`6.),‘,4-- ?? r
Provide here any additional information pertinent to the explanation of the service and
personnel adjustments.
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•
__
TOWN OF MAMARONECK 2018 BUDGET WORKSHEET
Department/Program: 6t,E'7-
A. Mission Statement: In this section insert the basic mission of your department. In addition, include a brief description of the major
activities and functions of your department.
7` A/ od :c/ 4-A/ C/ ' r 'ed./Le/41E ,(/t 7 & N A/,V
B. Performance Goals: Fiscal 2018:-_Insert below those performance standards most appropriate for measuring the level of service in
your de•artment. You may list as many performance goals as you feel are applicable.
' J,,/ V/I e
1. . if • !� _� //I AC v._r�l. ' rt'�/_'� �. /i ' f! 4 iU' it4..l( I' ' ?i
2. " ' : , , ' '/ p e ' 0 /i _ ' i e � Ae , 55 A
3. '/. )I .' � '� / i 'i J 1, / v # -/ ! /`I2 496 1 /_` r _� r' _t!/ - S6..11e_i e •
4. 'VJEid *,_ ;; ///V ht' t' 0_E41 i f / ahf t / r/ & / " T:,/ , /))e%,
5.
6.
C. Identify and explain any pro sed program/service additions, deletions, or other modifications.
1.
D. Identify and explain any proposed adjustments to personnel for the
epartment/program explained here.
/ �� D/` -2. ' i GG Sr_$ #e ' t P Sumrn� !',tern -a c o r c® 4i2/ r vi4 rt
► �oaJl��c �/,/e paY//i lz�e e�k (4'�l in v!1 Vaaheli,5 Un ec5 ltjt4L.e t
( ovi "w4-prorzdu f rssd additional sheets as necessary; however,follow the format as provided in this form.
/)eed a dl )-cyp - �vs7it k p u'k' pr-Cy rani CP1ve.rsiv n
s
TOWN OF MAMARONECK 2018 BUDGET WORKSHEET
Department/Program: Assessor-1355
A Mission Statement: h this section insert the basic mission of your department. h addition, include and functions of your department. e a brief description of the major
The mission of the Assessor's Office is to maintain an equitable assessment roll. Though reas
Intention is to preserve uniformity and level as well as maintain and update property n entori Sessment, the
records and tax maps. Y les, exemption
B. Performance Goals: Fiscal 2018: Insert below those performance standards most appropriate for measuring the level
your department. You may list as many performance goals as you feel are applicable. of service in
To ensure equity by conducting a systematic analysis of all parcels on our assessment roll and to adjust values as results indica
To remind residents via mail of assessment update as well as key dates on the assessment calendar. te.
L
3.
9.
5.
C. Identify and explain any proposed program/service additions, deletions, or other modifications.
1 For the 2018 assessment roll all parcels will be analyzed and adjusted as results indicate to reflect market conditions at 100%.of full market value. effect
D. Identify and explain any proposed adjustments to personnel for the department/program explained here.
None.
Use additional sheets as necessary; however,follow the format as provided in this form.
Assessor 1355
Town of Mamaroneck
2018 Budget Supplement
Worksheet
A) 2017 Department/ Function Budget $ 539,611
B) Allowable Growth Factor(2017 Budget X.015) $ 8,094
C) Total Allowable 2018 Budget $ 547,705
List below the program(s)to be adjusted and the estimated cost of the program
adjustment(use additional sheets if necessary)
Program Estimated Value
1355.2101 - office equipment $ 2,000
Identify and explain any adjustments to personnel in the department to formulate a
budget within the allowable growth factor. For this section list the number of employees
and salaries(use additional sheets if necessary)
Provide here any additional information pertinent to the explanation of the service and
personnel adjustments.
Requesting: 3 new office chairs & 2 stand-up computer desk systems.
•
Assessor-1355:
Staffing: Pamela Valenza,Assessor
Daniel Pietrosanti,Deputy Assessor
Marianne Ybarra,Assessment Clerk
Ellen Donnelly,Assessment Clerk Fa 51 7 C /� f
Routine Activity-2017 �f r
Assist the Public In person&over the telephone Time Frame Quantitative Metric Qualitative Metric
Maintain/Process all exemptions new&renewal Continual Customer Support Ensures Transparency
Review all permits Town&two Villages,photograph as needed Continual ORPTS Compliance(8,700+/-) Accuracy of Exempt Amounts
Modify property footprints and inventory Continual Average 2,275+/- Adj+/-to Value Accuracy
ry/Apex Sketch&RPS system Continual Average Modification 400+ -
Update ownership via 5217 transfers&deeds / Accurate Inventory _
Sales Verification and Transmittal reporting to ORPTS Continual Average 780+/- Verify Ownership —
Continual Average 320 - ORPTS Compliance
ORPTS Compliance/Accurate valuation
Update tax maps per deeds,splits and merges Continual
Co-op updates via rent rolls per managing agents Average 25+/-
Value changes per permits I I March April Average 1,450+/- _
Assures Accurate Ownership
Process Town Tentative Roll Jan-May Average 365+/- Assures Accurate Valuation
Process all Grievances I June 1st Ensure Accuracy Accurate Values
Value changes per BAR determinations June 1 3rd Tues 772 filed
Ensures Accurate Review
Process Town Final Roll I by Sept 15 144 reduced through griev. Accurate valuation
Annual Report Compliance state,county,town&school Sept.15th Ensure Accuracy/State Compliance Assists Town Budget/Tax Rates
Process all Small Claims October Ensure Accurate Reporting ORPTS Compliance
Process all Certioraris Sept.-Oct. 262 filed(2016) To Defend Town
Small Claims Settlements
I Sept.-Oct. 264 filed(2016) To Defend Town
Nov.-April 170(2016) Defend Town Values
RPS Software maintanance-updates/patches to all terminals as needed
Continual quarterly ORPTS Compliance
Mailings-Applications new/renewal,Assessment Changes,Notices of
Determination from BAR,annual update/reval info, Continual transparency/State Compliance ORPTS Compliance/transparency
avg 10,000+/-
Exemption adjustments per directive from NYS DTF-Basic STAR registration/income Annually State Law Compliance(+/-1,000) ORPTS Compliance
Update website per State mandates&procedures related to Office Annually/as needed State Law Compliance
Analyze market conditions,review neighborhoods,inventories, RPS files and ORPTS Compliance
reports with contractor for systematic anal sis rea Annually All parcels and property classes ORPTS Compliance/Accurate valuation
GAR ASSOCIATES LLC
Real Estate Appraisers and Consultants
August 17,2017
Ms. Pamela Valenza,Assessor
Town of Mamaroneck
740 West Boston Post Road
Mamaroneck, NY 10543
RE: Proposed Plan
Fall 2017-2020
Assessment Equity
Dear Pamela:
It is hard to believe it hard to believe the Town just completed its first reassessment update project since the initial
reassessment in 2013. Congratulations!
GAR is appreciative to have been able to assist you and your staff with creating and maintaining equity.
We have put together a plan to continue to maintain assessment equity at l00%full market value in compliance
with the NYSORPTS ACR (Aid for Cyclical Reassessment) program. Now that the Town has completed its first
update and there is stability in your assessment office, cost savings can begin to be realized.
Annually, modifications to specific services may need to be necessary depending on NYSORPTS ACR program
changes,staffing situations in the assessment office and market changes.
GAR recommends attempting to maintain full value(100%)on an annual basis to ensure proper distribution of the
tax burden is maintained. The proposed plan assumes annual adjustments based on market changes with a town
wide update in 2020.
After reviewing the proposal we can meet and discuss the details and address any questions or clarifications you
may have.
Thank you again for providing GAR the opportunity to continue to work together. We do appreciate your
business.
Sincerely,
GAR Associates LLC
F. Cindy Baire, President/Partner David M. Barnett, Vice President
CORPORATE
2399 SWEET HOME ROAD AMHERST,,NEW YORK 1 228 TTEL.716 691-100 FAX.716-691-7770 TOLL FREE:1.800.8360382
CAPITAL REGION 632 PLANK ROAD SUITE 203 CLIFTON PARK,NEW YORK 12065 TEL OFFICE:8.5793770 FAX.518.579.3773 TOLL FREE:1.800.836.0382
GAR ASSOCIATES LLC
Real Estate Appraisers and Consultants
Proposal
Annual Reassessment Support Services
Town of Mamaroneck
Date
NYS ACR (Aid for Cyclical Reassessment) Program
The statute and rules require:
• Plan not less than four years
• Reappraisal in the first and last year of the plan
•A reappraisal at least every four years
• Inventory collection at least once every six years(all parcels must have been physically
Inspected at least once within the preceding six years of each assessment roll year in the plan)
Rules require that a"revaluation"in any year be a complete reappraisal in order to be eligible for the State Aid of
up to$5 per parcel(please refer to"Guidelines"for details).
Sample Cycle:
Plan Year 1 2 3 4
Assessment 2017 2018 2019 2020
Roll Year
Reappraisal Town Wide Reappraisal/Trending Reappraisal/Trending Town Wide Reassessment
Cycle Reassessment of Inequities of Inequities Update
Update
Inventory Partial 2,175 parcels Partial 2,175 parcels Partial 2,175 parcels Partial 2,175 parcels
Verification
Inventory Collection:
While the ACR plan requires inventory collection at least once every six years, GAR believes all parcels'inventory
should be verified prior to the next Town-wide reassessment. Aerial imagery and street level photographs can be
utilized in the data collection/verification process, if ORPTS parameters are met(see plan information attached).
This plan helps maintain the recent investment in the Town-wide reassessment and helps minimize the work
effort required for the next reassessment.GAR recommends utilizing both desk and field visits to complete the
data verification/collection requirement. Clarification from ORPTS is recommended.
CORPORATE OFFICE:
2399 SWEET HOME ROAD AMHERST,NEW YORK 14228 TEL.716-691-7100 FAX TOLL FREE: 1.800.836.0382
CAPITAL REGION OFFICE:
632 PLANK ROAD SUITE 203 CLIFTON PARK,NEW YORK 12065 TEL.518.579.3770 FAX 518.579.3773 TOLL FREE:1.800.836.0382
GAR ASSOCIATES LLC
Real Estate Appraisers and Consultants
Reappraisal Cycle:
For non-reassessment years(2018,2019)a combination of reappraisal and/or trending can be implemented to
maintain equitable assessments(loo%). Results from the annual statistical analysis will determine the best
method of maintaining assessments in non-reassessment years.
Update Plan Document:
Each year the ACR plan document will be reviewed and updated with any changes that may alter the plan.
Currently ORPTS requires one full year notice, at minimum, if advisory appraisals will be requested.
Operational Calendar for ACR Program:
Fall 2017/Spring 2018 Schedule
Task Start End
Statistical Analysis — Determine October 2017 October 2017
Inequities
Sales Verification and Analysis October 2017 November 2017
Neighborhood Delineation Updating October 2017 October 2017
Update Models/PIDS November 2017 November 2017
Review Commercial Valuation Factors December 2017 December 2017
Application of Trends(if applicable) January 2018 January 2018
Reappraisal (Market Documents) (If February 2018 April 2018
applicable)&Field Review
Finalize New Assessments/Changes April 2018 April 2018
Mail COA's June 1,2018 June 1,2018 _
File Tentative Assessment Roll June 1 June 1
Grievance Day 3`d Tuesday in June 3`d Tuesday in June
September 15
File Final Assessment Roll September 15
-
i
CORPORATE OFFICE:
2399 SWEET HOME ROAD AMHERST,NEW YORK 14228 TEL.716-691-7100 FAX.716-691-7770 TOLL FREE: 1.800.836.0382
CAPITAL REGION OFFICE:
632 PLANK ROAD SUITE 203 CLIFTON PARK,NEW YORK 12065 TEL.518.579.3770 FAX.518.579.3773 TOLL FREE:1.800.836.0382
GAR ASSOCIATES LLC
Real Estate Appraisers and Consultants
Fall 2018/Spring 2019 Schedule
Task Start End
Statistical Analysis — Determine October 2018 October 2018
Inequities
Sales Verification and Analysis October 2018 November 2018
Neighborhood Delineation Updating October 2018 October 2018
Update Models/PIDS November 2018 November 2018
Review Commercial Valuation Factors December 2018 December 2018
Application of Trends(if applicable) January 2018 January 2018
Reappraisal (Market Documents) (If February 2019 April 2019
applicable)&Field Review
Finalize New Assessments/Changes April 2019 April 2019
Mail COA's June 1,2019 June 1,2019
Informal Reviews N/A N/A
File Tentative Assessment Roll June 1 June 1
Grievance Day 3rd Tuesday in June 3rd Tuesday in June
File Final Assessment Roll September 15 September 15
CORPORATE OFFICE:
2399 SWEET HOME ROAD AMHERST,NEW YORK 14228 TEL.716-691-7100 FAX.716-691-7770 TOLL FREE:1.800.836.0382
CAPITAL REGION OFFICE:
632 PLANK ROAD SUITE 203 CLIFTON PARK,NEW YORK 12065 TEL.518.579.3770 FAX518.579.3773 TOLL FREE:1.800.836.0382
GAR ASSOCIATES LLC
Real Estate Appraisers and Consultants
Reassessment Year (Town Wide for 2020)
Summer 2019/Spring 2020 Schedule
Task Start End
Statistical Analysis — Determine August 2019 August 2019
Inequities
Sales Verification and Analysis August 2019 August 2019
Neighborhood Delineation August 2019 August 2019
Updating
Update Models/PIDS September 2019 September 2020
Review Commercial Valuation September 2019 September 2019
Factors and Update VFF
Reappraisal (Market Documents) October 2019 February 2020
All Parcels and Field Review
Finalize New Assessments/Changes March 2020 March 2020
Mail COA's, June 1, 2020 June 1, 2020
File Tentative Assessment Roll June 1 June 1
Grievance Day 3rd Tuesday in June 3rd Tuesday in June
File Final Assessment Roll September 15 September 15
COA Notices:
As long as the municipalities equalization rate does not fall below 85%, the plan for ACR allows Towns to mail
Change of Assessment Notices (COA 510) in place of Assessment Disclosure Notices (511). Since the Town
intends to maintain 100%each year this should be anticipated.
The elimination of the Assessment Disclosure Notices (511), will assist to reduce potential questions/concerns
about taxes and keep residents focused on the value of their properties. Although Real Property Tax Law 510
requires that COA notices only be mailed in cases of increases in assessed values, GAR recommends that one
be issued to all property owners regardless of the change in value (no change, increase or decrease). This
policy will reinforce to taxpayers that all parcels were reviewed and provide the Town with a good opportunity
to inform residents of the public education programs and the informal review process available to everyone.
CORPORATE OFFICE:
2399 SWEET HOME ROAD AMHERST,NEW YORK 14228 TEL.716-691-7100 FAX 716-691-7770 TOLL FREE:1.800.836.0382
CAPITAL REGION OFFICE:
632 PLANK ROAD SUITE 203 CLIFTON PARK,NEW YORK 12065 TEL.518.579.3770 FAX.518.579.3773 TOLL FREE:1.800.836.0382
GAR ASSOCIATES LLC
Real Estate Appraisers and Consultants
Cost Summary:
Annual Fee (Fixed) Includes: (Fall 2017)
1. Statistical Analysis
2. Sales Verification Consultation
3. Neighborhood Delineation Updating
4. Update Models & PIDS—As Needed
5. Review Commercial Factor File
6. Application of Trends if Applicable
7. Reappraisal (Market Documents& Field Review(up to 1,500 parcels)
8. Assist with Producing COA, cover letter, public education information
9. Assist with organizing and providing required documentation for ORPTS to validate process
10. Meeting/Management Time: maximum 25 hours
Total Annual Fee for Fall 2017: $30,000(currently under contract)
Total Annual Fee for 2018: $ 75,000
All data entry, administrative tasks, and mailing costs are the responsibility of the town.
CORPORATE OFFICE:
2399 SWEET HOME ROAD AMHERST,NEW YORK 14228 TEL.716-691-7100 FAX.716-691-7770 TOLL FREE:1.800.836.0382
CAPITAL REGION OFFICE:
632 PLANK ROAD SUITE 203 CLIFTON PARK,NEW YORK 12065 TEL.518.579.3770 FAX.518.579.3773 TOLL FREE:1.800.836.0382
GAR ASSOCIATES LLC
Real Estate Appraisers and Consultants
Town Wide REASSESSMENT 2019-2020
Task GAR Town
Statistical Analysis — Determine X X
Inequities
Sales Verification and Analysis X X (participate as time and
resources allow)
Neighborhood Delineation X X
Updating
Update Models/PIDS X X (participate as time and
resources allow)
Review Commercial Valuation X X (participate as time and
Factors and Update VFF resources allow)
Reappraisal (Market Documents) X(maximum 2,500) X (participate as time and
All Parcels and Field Review resources allow)
Finalize New Assessments/Changes X X
Produce Change of Assessment X (assist) X
Notices (510)*
Mail COA's, Create Assessment X(assist) X
Education Videos
File Tentative Assessment Roll X
Grievance Day X(assist if necessary) X
File Final Assessment Roll X
CORPORATE OFFICE:
2399 SWEET HOME ROAD AMHERST,NEW YORK 14228 TEL.716-691-7100 FAX.716-691-7770 TOLL FREE: 1.800.836.0382
CAPITAL REGION OFFICE:
632 PLANK ROAD SUITE 203 CLIFTON PARK,NEW YORK 12065 TEL.518.579.3770 FAX.518.579.3773 TOLL FREE:1.800.836.0382
GAR ASSOCIATES LLC
Real Estate Appraisers and Consultants
Cost Summary:
Fee (Fixed) Includes: 2019 &2020
1. Assist with Updating Plan Document
2. Statistical Analysis
3. Sales Verification
4. Neighborhood Delineation Updating
5. Update Models& PIDS-All
6. Review Commercial Factor File and Update
7. Reappraisal (Market Documents& Field Review (up to 1,500 Residential parcels&all
Commercial Parcels
8. Assist with Producing COA, cover letter, public education information
9. Assist with organizing and providing required documentation for ORPTS to validate process
10. Meeting/Management Time: maximum 50 hours
Total Fee 2019: up to$100,000
Total Fee 2020: up to$130,000
All data entry,administrative tasks, and mailing costs are the responsibility of the town.
Options:
Reappraisal: (Field Review-Over 1,500 parcels)
Residential: $20/per parcel (100 minimum)
Informal Review Officers
Residential: $125/hr
Commercial: $175/hr
Additional Meeting/Management Hours: $175/hour
CORPORATE OFFICE:
2399 SWEET HOME ROAD AMHERST,NEW YORK 14228 TEL.716-691-7100 FAX TOLL FREE:1.800.836.0382
CAPITAL REGION OFFICE:
632 PLANK ROAD SUITE 203 CLIFTON PARK,NEW YORK 12065 TEL.518.579.3770 FAX.518.579.3773 TOLL FREE:1.800.836.0382
GAI2 ASSOCIATES LLC
Real Estate Appraisers and (.:onsultants
Appraisal Consultation:
Senior Real Property Appraiser— Residential (NYS Certified): $125/hr
Senior Real Property Appraiser—Commercial (NYS Certified): $175/hr
Designated Real Property Appraiser $250/hr
RPS Technical Support:
RPS Technician: $75/hr
Senior Analyst: $125/hr
Public Relations Specialist: $175/hr
NYS Certified Assessor—Consultant: $175/hour
GAR recommends engaging in a minimum of 3 year agreement (2018- 2020) to ensure proper execution of the
town wide reassessment for 2020.
Annually adjustments can be made to the proposed services depending on the assessment staff resources and
availability along with changes in the real estate market.
Tasks and services are based on current NYS ORPTS ACR program rules. In the event these change,GAR may
have to modify services and costs.
Payment Schedule
Our pricing below assumes the service agreement will be in effect for each year shown. Interruptions of the
services in any year will effect pricing to resume the program including the Town-wide reassessment year.
2018: $ 75,000(Maintenance)
2019: $ 100,000(Prepare for Update)
2020: $ 100,000(Update)
2020: $ 30,000 gall Maintenance)
Total: $305,000
('011rale in:01110E.
2399 svTi/ I? , Fl lro f: ;1.11/11./?.S'. ', i£')�lN,A'1 2,1' 111 "iI ;O'i i j 7/ !.:i r1 To/ I/u.
( J'1T•I!,kL610%
. . l{. :F- l7(;^ 1'9i1. ^• ,1; ;21,0 :L . -. D FP:I!" ;-41u!h
TOWN OF MAMARONECK 2018 BUDGET WORKSHEET
TOWN CLERK'S DEPARTMENT
r
A. MISSION STATEMENT:
To meet the needs of residents with the highest level of efficiency and customer service possible;
maintain records of the Town with the utmost care and concern for retention and accessibility. To be
an exemplary department focused on developing new skills for the betterment of our residents, and to
share our proficiencies with others members of our work community.
B. PERFORMANCE GOALS: FISCAL 2018:
1. Permits/licensing: expected to issue
750-Commuter parking permits
166-24 hour and Area Bus. Permits
275-Residential parking permits
650-Other permits/licenses
1250-Alarm Permits issued
100-False alarms processed and billed
500-Dog permits issued/renewed
Anticipate continued daily receivables, and deposits of almost$500,000.00 annually
I do not anticipate any major changes in the number of permits or licenses we issue for 2018.
2. Records Management:
I continue to work closely with the IT Director, to facilitate rollouts of new software, and upgrades to
existing software. As we have learned that most things have an IT component, so is true that most
projects have a records management component.
In 2017 I(re)initiated a Records Management Committee(RMC). We have been meeting weekly
throughout the year. Through the RMC we have met with Department Heads on records management
issues. We have done complete records inventories,paper and electronic, of departmental files. On
completion of these inventories we have developed and created individual office retention schedules.
This has been an excellent service to Town staff,and allows us and departments to work together on
records management priorities. in 2018 we will continue with the good work we have done with
respect to records management.
2017 Accomplishments
• Inventoried and helped in the relocation of Town Attorney files
• Inventoried, scanned and archived contents of the 2"d floor'library'
• Inventoried engineering files and worked with new Town Engineer on records
management
• Accepted, databased and archived and destroyed 100+physical files.
• Worked with the Building Department staff to reestablish Laserfiche best practices
and helped the Building Department maintain consistency in the daily use of
Laserfiche:created and distributed procedural manual
• Worked with the Supervisor's Assistant, the Town Administrator's Assistant, the
Town Attorney, the Deputy Comptroller, the Deputy Receiver of Taxes, the Payroll
Clerk, and the Town Engineer, on records management and best practices.
• The outcome of many of these meeting's has led to the establishment of new
Laserfiche projects
2018 Performance Goals
• For 2018 i will continue with these meetings and continue to work with Town
Departments and Department Heads on Records Management.
• Work with the Community Services Director on her upgrade to HAPPY and the
initiation of scanning through the HAPPY software
• Work with Planning Board Secretary on organizing and prepping the Pklnning
Board files for integration in Municity and Laserfiche.
• Work with the Engineer on integrating his files into Municity and Laserfiche
• Work with the Capital Projects physical files to better coordinate the integration
and use of these files among different departments, and preparation of files for
scanning into Laserfiche
• Coordinate the location, and determine duplicity of the Town's maps in
anticipation of the Laserfiche map scanning project
3. Laserfiche:
I continue to work with Ror Cimino to maintain the Laserfiche database, and my Deputy Clerk Laura
DeMuro works with Roz on a weekly basis to write workflows and maintain and trouble shoot current
projects. .
Laserfiche projects to be completed in 2017
Vital Records
Current and NEW Laserfiche projects that will continue into 2018
Building Department files
Payroll Records
Highway Department-Street Opening Permits
NEW projects for 2018
Map scanning
Capital Projects
Planning Board files
Highway Department
4. General Duties of the Town Clerk:
In 2017 major accomplishments were made in the completion of the Codification of the Vehicle and
Traffic Chapter. My goal is that this project will be completed in 2017 and will not be a priority in
2018.
In 20181 will continue to maintain the Town Board Minutes, handle the adoption of Town Laws,
handle bond paperwork, process Freedom of information request, legal filings, and notices of claim.
I don't anticipate much change in these duties for 2018
C. IDENTIFY AND EXPLAIN AND PROPOSED PROGRAM/SERVICE ADDITIONS, DELETIONS, OR OTHER
MODIFICATION
One significant change we will see is the rollout of on-line parking permits. This is a requirement due
to the PCI Compliance. We no longer can accept credit cards via phone or by mail. i don't see any
reduced staff time with on-line permitting, at least for 2018, due to the newness of the program. There
will actually be added time in 2018 to set up and integrate the new software. i also anticipate
residents will have questions due to unfamiliarity with the new process, and so with any new
procedure, 1 think we will field a lot of calls and questions. My staff will continue verify residency,
process the permits and mail out the permit tags.
As part of the NYS Archives Grant we received was funding for a display case for the rotation of our
historical books. Port of this funding included the reworking of the area outside the Clerk's Office
where we anticipate the display case will go. We will initiate a public awareness campaign for the
display of these books and will rework the area outside the Clerk's office with a priority on Town
history.
TOWN CLERK
Town of Mamaroneck
2018 Budget Worksheet
9
308,32 7.00
A) 2017 Department/ Function Budget
B) Allowable Growth Factor(2017 Budget X .016) 4,624.00
C) Total Allowable 2018 Budget 312,951 .50
List below the program(s)to be adjusted and the estimated cost of the program
adjustment(use additional sheets if necessary)
Program Estimated Value
Identify and explain any adjustments to personnel or operations in the department to
formulate a budget within the allowable growth factor. For this section list the number of
employees and salaries (use additional sheets If necessary)
Ni A
Provide here any additional information pertinent to the explanation of the service and
personnel adjustments.
NjA
/
_
� 'Account i '
'
'
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' . / :�7^����3sun,nnu $750.00 '~ mm ~.
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�u�" Meter Permit ' � ' '*o�aw`�*u*'"mt^5niou�o1rbnm
__ 1,_.~~._~ �, 2o/xwoo zx.000�u. a/.�m.om$ 28,900.00/son�o
A1720, , 250,000.00' 257,250.00: 260,750.00^ 291,400.00
A1740'pay station fees Lot it 1 00 75,000.00!$ 75,000.00
42590;Garage Sales 500.00 500.00' 250.00 250.00 !
--
i:OvernightMyrtle 1,875.00r.� " v NA/ z. -' ,/Au- � ec > \0000 - �»»»»u.� 14,400.00 z4^5 6uwVn (aoz/�m1o$s,uoo)� . / '
.Lot#*fc^ , o)ow 0.00' 1,000.00 s"�*oom^izxmoo,. .. --' ..' -�' '|nrmo��
'Residential Parkingmmv�/�� � 3,000.00 3,000.00 $ s.emm ; 700x$25.00 /zsnxxo�n_. _, ,_ .i /
;Residential Parking umv'vxestr,n 700.00, ' 500.00
/5 525.00 ! ox$x�oo $
___� . ""/="=. �cm"v^0 ��smumo. zm�vzsom ' � -~~�~~~~~~-----�~~--------� =� !
- ' ----^Parking Meter Fees ' 35,000^035,000.0035omo007r 35,000.00 - -----'~`-----^ ~
-~~-~ .a....,"~s , 30,000.036,000.00 mmo� -----,_-- _'
* i����'A�mm
_ ',~,^~ ^/"0^�. 000 00'. 7,000.00 �uoa|;nms — ' ---^-----�---~~~. �- '
election charge backs '
—NTAL . . ��ooao. $ /^------~'
�TAk . : 482,500.00, 496,750.00. --�$523,300.00, �s '--�m | ~~'`^'~'~~ '^''"°"»° . -- !
.
A B C D ---7- E,.__--I ---F - 1
CB Tentative Amended i
1 Account Code , descr. 2015 ; Budget 2016 2016 2017 ZO I 1
- . - -- -iArchives hosting workshop, 50 00 50.00 50.00, _ 50.00 50(JO
23 DECALS training-Deputies 45.00 45.00' 45.00 000
mConf/Seminar A1410.4017ili
- -..... ----,,- .-.. .._-.!... - ,-.=.1. ----- r _! 2,845.00 3,445.00 2,745.00 4,660.00 4,660.00
LWV Directory of Officials; 56.00. 56.(X), 54.00' 54.00: 54.00
26 NYS Archives Partnership 20.00' 20.00 20.00: 20.00: 20.00
NYSTCA dues: 75.00' 75.00 75.00: 75.00 75.00
IIMC dues' 175.00; 175.00 175 00' 175.00 175.00
m 1 WCTCA duesJournal
meP meetings, 281.0th 281.00
-2i1..00-1
289.00 290.00
•
75.00 --- 75.00
® Dues/Pubs. A1410.4019, • 682.00; -_ 682.00 680.00 688.00' 689.00
i
--
® -_-.. - I ..--- _ - --_-�-_-sem-lournalNews, 1,500.00' 2,000.00! 2,000.001 j� 2,500.00, 2,500.00[
CI Public Notices 41410.40211 1,500.00' 2,000.00 2,000.00' 2,500.00: 2,500.00
T--T-- __--
® 2 part paper dogs; 100.001 100.00 140.00, 140.001 na
36 _ safety paper(500 sheets) 100.00, 100 00 100.001 _ 150.(X) 150.00
37 Minute paper 91.80 110.(X) 110.00. 110.00' 110.00
Minute Books 105.001 250.00 250.00; 250.00; 250.00
Printing/Stationary1
39 A1410.4030 396.80560.00' 600.00! 650.00' 650.00
_
III
- t 2,000.00 2,000.00 2,000 00, 2,000.00• 2,000.00
Town Code 41410.4112: 2,000.00; 2,000.00 2,000.00 2,000.00, 2,000.001
.r-- _----
11311
I
44 Fees billed bade by BOF 40.870.00. 43,358.00 43,358.00 44,660 00 45997.00
Elections A1450.41301 I 40,870.00, 43,358.001_ 43,358.00
m 44,660.00, 45,997.00
46 Decals) 1.250.00_ 750.00 750.00, 750.00 i 500.00
A Fi c I D _i 1 __ r I G
—
' • ! ,
I ! CB Tentative Amended '
1 .
1 Account Code descr. 2015 Budget 2016 2016 ' 2017 2018
..
Off St Pkng Lots 2,3,4&Res Park.
l
47 Distr 135650.4042 1,250.00: 750.00: 750.00, 750.00 750.00
1711'3 . 10,500.00, 10,500.00 10,500 00, 11,000.00. 11,000.00
.. -- .... --
1 ; 1
Humane Society 835104204. 10,500.00' 10,500.00! 10,500.00 11,000.00; 11,000.00
________
50 7,500.00 7,500.001• 7.500 00 7,500.00
- ,eammTdardS-.; ••••••--mmaav•,...!...a.a.--a.
Animal Removal Service • 1
51 83510.4292 7,500.00, 7,500.00' ;
7,500.001 7,500.00 7,500.00
— _- __._a ar ima•Ora 1, a,a . --=----a-,---, ,..,..—.—v---..
,—•am amsalleR=.1
59
....- /-.
6 -0 Alarm paper 50.00 5000' 50.00, i00.00i na
• ------.. — - ___._ ,p...=.„,..
61 Alarms 81680.4183' 50.00, 50.00 50.00' 100.00 0.00
-------
67 Decals 1 1,10-Oril----7,155177167- I-3MM 77t8-.66: -
750 07)
WStreet Parking totfll DECALS'
63 A5650.4042 1,000.00 1.000.00. 1,000.00 750.00' 750.00
--,,,,,....--•-- . , --1
64 , t
.. , .
65 • ,
' •,...............,_• ....:_-_, ....,...._==.--,----- --
66 TOTALS 1 i . 308,327.001 316,5
_. 4.00
__
------ X.,-
€1
68
1 '
69 ,
• .
•
Account
Code descr. 2015 ' 2016 2017 2018i Detail
A1255'Conserv,Vitals,Licenses,Permits ; 10,000.00; 9,000.00; 8,000.00 $ 8,000.00
IL---F-197 spaces-350 permits$750.00 (2017/2018
;Lot#1,Daytime _ I
230,000.00] 236,250.00 240,00.01$ 262,500.00 and onOhne permitting crease with new meters
i
1 90 spaces-340 permits$85.00(2017/2018
;Lot#1,Meter Permit 20,000.00 21,000.00J 22,50.02$ 28,900.00 $80.00)
A17201 250,000.00 257,250.00 260,750.00! 291,400.00
A17401pay station fees Lot#1 60,000.00; 65,000.001 75,000.001$ 75,000.00 1
A25441Dog Licensing 10,000.001 10,000.00 10,000.001$ 10,000.00
A2590 Garage Sales 500.001 500.00' 250.001$ 250.00 !
Lot#3(deck)-24 hr 30,000.00 32,000.00, _ 35,00.0__0;$ 37,100.00 35,000.00 $ 38,250.00 I 45x850.0 (2017/2018 $825.00)
Lot#3(deck)-24hr Senior 32000.053 x 700. (2017/2018$675.0)
1
25 hour bi-annuals/reg&senior 2015=$10,00
-- I I 10,000.00 $ 10,00.01
Lot#2-Area Bus-Max&Myrtle 0,00
- - NA
Lot#2-Overnight-Max&Myrtle 51,875.001
,000.00
AB Lot#3 deck
5,00.00$ 14,400.00 f 24 x$60.0 (2017/2018$575.00)
;Lot#4-(Coughlin)ON 0 —i—
_ .00 1,00.0
5 x$40 00
.00=2,0 .
I 0
Residential Parking District/WSA 3,0 .00, 3,000.00 $ 5,50.0 , 20 X$25.0 /150 x 10.00
Residential Parking District/Lester PI 700.0; 50.Oi $ 525.00 21 X$25.00=$525.00
B 1720 80,000.00' 80,000.00' 93,300.00;$ 105,775.00
61740 Street Parking Meter Fees 35,000.00 35,000.00 35,000.00 $ 35,000.00
825451Alarm Permits 30,000.00, 36,000.00 33,000.001$ 35,000.00 ;1200 x$30.00
B2611 False Alarms 7,000.00 7,000.00' 7,000.00f$ 7,000.00;`false alarms
election charge backs 1,00.0'$ 1,00.0 this shud not be in my budget
1 $568,425.00;482,500.00; — — —
496,750.00' 5523,300.00
• .
A 8 C I D E I F G
Ir 11
CB Tentative j Amended
1 Account Code I descr. i 2015 Budget 2016 2016 2017 2018
2 EXPENSES I + `
—
Town Clerk 86,100.00 — ,
3
— 87,822.00 90,017.001 94,500.00 94,500.00
1
Deputy Town Clerk 61,615.00 63,002.00 63,002.00 55,692.00 ' 55,692.00
Deputy Town Clerk(salary5
6 reflects 4 day work wk) 49,292.001 50,402.00 50,402.00 50,402.00 50,402.00
1,475.00 1,475.00
7 --- _ — _ 500 500
8 Laserfiche&Scanning Clerk 26,000.00 26,000.00 29,000.00 29,000.00
9 Salaries 41410.10101 I 197,007.00 227,226.001 229,421.001 231,569.00, 238,540.00
10 1,000.00 1,000.00
11 Office Supplies A1410.4009 1000 00 1,000.00
12 Supplies Archives 500.00 500.00 500.001 500.00 1 500.00
13 —
14 Records Mgmnt A1670.4113 500.00 500.00, 500.00 500.001 500.00
15 WCTCA meetings 250.00 250.00 250.001 250.001 250.00
Laserfiche Conf-tan 2018 fi
16 Christina&Laura 2,500.001 2,300.00 1,600.00 4,360.00 i 4,360.00
1 person-Hotel,219.for 4 ( i
17 nights=876.,
1 person Conf Reg.=695(early
18 bird by nov)
19 1 person Flights=500.00
0 -4 Misc Travel Exp.250.00
NYSTCA Annual Conf in
j 21 Saratoga(2 days 1 night)i 800.00 800.001
A 1---- B C D E F G
T-
, CB Tentative Amended
1 Account Code descr. t 2015 Budget 2016 2016 2017 2018
22 Archives hosting workshops! 50.001 50.00 50.00' 50.00 50.00
23 DECALS training-Deputies 45.O0j 45.00] 45.00 0.00
24 Conf/Seminar A1410.40171 2,845.00 3,445.00 2,745.001 4,660.00 4,660.00
25 LWV Directory of Officials 56.00; 56.00 54.00 54.00 54.00
26 NYS Archives Partnership 20.00 20.00 20.004 20.00 20.00
-L_
27 NYSTCA dues 75.00', 75.00 75.00i 75.00 75.00
28 IIMC dues 175.00; 175.00 175.00! 175.00 175.00
29 Journal News 281.00, 281.00' 281.00' 289.00 290.00
30 WCTCA dues/meetings 75.00. 75.00 75.001 75.00 75.00
31 Dues/Publ. A1410.4019 1 682.00, 682.00 680.00 688.00: 689.00
32
33 Journal News- 1,500.00] 2,000.00! 2,000.001 2,500.00 2,500.00
34 Public Notices A1410.4021 j 1,500.001 2,000.001 2,000.00; 2,500.00 2,500.00
35 2 part paper dog 100.00 100.00 140.00 140.00 na
36 safety paper(500 sheets) 100.00. 100.00 100.00 150.00, 150.00
37 Minute paper 91.80 110.00 110.00 11000 110.00
Minute Books 105.001 250.00: 250.00 250.00. 250.00
Printing/Stationaryj
39 A1410.40301 396.8011 560.001 600.00, 650.00; 650.00
40
41 - 1 2,000.001 2,000.00 2,000.001 2,000.001 2,000.00
42 Town Code A1410.4112! 1 2,000.00 2,000.00 2,000.00! 2,000.001 2,000.00
43 1 • 1
44 Fees billed back by BOE 40,870.001 43,358.00 43,358.001 44,660.00 45,997.00
45 Elections A1450.4130 40,870.001 43,358.00 43,358.00 44,660.00 45,997.00
46 1 Decals 1,250.00 750.00 750.00 750.001 500.00
•
A B C D E F G
CB Tentative Amended
1 Account Code descr. 2015 Budget 2016 2016 2017 2018
--1 Off St Pkng Lots 2,3,4&Res Park-
47 Distr 85650.4042 1,250.00 750.00 750.00 750.00 750.00
48 I 1 10,500.001 10,500.001 10,500.001 11,000.001 11,000.00
■ Humane Society 83510.4204 10,500.00 10,500.00 10,500.00 11,000.00 11,000.00
_50 I I 7,500.001 7,500.001 7,500.001 7,500.001 7,500.00
51 Animal Removal Svice 835 0.4292 7,500.00 7,500.001 7,500.001 7,500.001 7,500.00
59
60 Alarm paper 50.00 50.001 50.001 100.00 na
61 Alarms 81680.41831 1 50.001 50.001 50.001 100.001 0.00
62 I Decals) 1,000.001 1,000.001 1,000.001 750.001 750.00
Off Street Parking Lotill DECALS
63 A5650.4042 1,000.00 1,000.00 1,000.00 750.00 750.00
64
65
66 TOTALS I I I 1 1 308,327.001 316,536.00
67
68
69
,S
F 2
; 2 t,vqi
3 9
° m Town of Mamaroneck
Ff'y Town Center
o u x o[o,s s,x 740 West Boston Post Road,Mamaroneck,NY 10543-3353
CONSERVATION DEPARTMENT TEL:914/381-7845
FAX:914/381-2111
conservationdept@townofmamaroneckny.org
MEMORANDUM
TO: STEPHEN V.ALTIERI&TONY SILIGATO
FROM: ELIZABETH PAUL
SUBJECT: 2018 BUDGET WORKSHEETS
DATE: SEPTEMBER 8,2017
Attached are the Conservation Department's Budget Worksheets for 2018. Please let me know if
you need any additional information.
ri�Printed on Recycled Paper
Town of Mamaroneck 2018 Budget Worksheet
Department/Program: Conservation/Community Beautification (A.8510)
A. Mission Statement: In this section insert the basic mission of your department. In addition,include a brief description
of the major activities and functions of your department.
Maintain conservation areas including hiking trails, bridges and boardwalks. Control invasive species populations and
restore native plant populations. Supervise summer conservation crew. Maintain street tree population by requesting
pruning or maintenance of existing trees and ordering replacement trees as necessary. Run Trees for Our Town Program
-a program established for the planting of dedication and street trees.
B. Performance Goals: Fiscal 2018: Insert below those performance standards most appropriate for measuring the level
of service in your department. You may list as many performance goals as you feel are applicable.
1. Spread woodchips, remove litter, prune overgrown areas and remove vines at 8 conservation areas. Keep trails clear
during the summer.
2. Organize at least 2 volunteer cleanups and one planting event per year.
3. Maintain 26 boardwalks and bridges within 8 conservation areas.
4. Remove or control invasive plant species within the 8 conservation areas.
5. Identify and remove encroachments into 8 conservation areas.
6. Plant approximately 24 street trees annually with donations made to the Trees for Our Town Program.
C. Identify and explain any proposed program/service additions, deletions,or other modifications.
1. Extend the summer conservation crew program from 7 weeks to 8 weeks to allow trails to be cleared one more time
during the summer.
D. Identify and explain any proposed adjustments to personnel for the department/program explained here.
1. Increase salaries for summer personnel from$16,000 to$19,000 to keep summer personnel an additional week. The
program would allow 7 high school/college students to work 8 weeks instead of 7 weeks.
Sr.P/1a10 $Z — i 2'o .2 C/-& -
Town of Mamaroneck
2018 Budget Worksheet
A) 2017 Department/Function Budget 25-,2.00
B) Exceed q e o 3,ago
C) Total bte 2018 Budget 2g 2 00
List below the program(s)to be adjusted and the estimated cost of the program
adjustment(use additional sheets if necessary)
Program Estimated Value
S'uiwi,e( crew (9,000
Identify and explain any adjustments to personnel or operations in the department to
formulate a budget within the allowable growth factor. For this section list the number of
employees and salaries(use additional sheets if necessary)
A.0 ali:4.,.,.\ weep nY hn,c to sun,.HV crew 4. allow h'r -k:j
r.(r/,nn5 L)-er w 5,n,.�,,.4w.- rea cow, i:1s 44 �fo.w,�,o�k s,1 one.
I rrcLo 1 (Zese/1(dr and PreMAann PiwS/s flee o�rfPGro t,.."/ 67 M:d-avy VE71.
Sul r.� „vc.lusz .�, /6,olio/y.ea- 40 /9 vvo ?q„-es .
Provide here any additional information pertinent to the explanation of the service and
personnel adjustments.
OrPW i.,eale s /9 00(5•
nnciI ores race - '.. $'.se/4ovr . r new 4o ■ /o Itioor
Foy reTU/n;vi+ riter, IPG.lor.
R. 557o Con.nsun;ij Beau 41-ric4)o•i
SGen anb # I - •S yo I;CTCa,reG
Town of Mamaroneck
2018 Budget Worksheet
A) 2017 Department/Function Budget 2S, Zoo
B) Allowable Growth Factor(2017 Budget X.015) 37$
C) Total Allowable 2018 Budget 2 S, S7&'
List below the program(s)to be adjusted and the estimated cost of the program
adjustment(use additional sheets if necessary)
Program Estimated Value
No ciana,e in pro yams or Se/lyMOC- /6,030
$VMM(r CcCtJ Con-hnveS Pjr.
wads
Identify and explain any adjustments to personnel or operations in the department to
formulate a budget within the allowable growth factor. For this section list the number of
employees and salaries(use additional sheets if necessary)
Crew na'Q,/n(-fi s G�mcJ �.,r[� 7 wet s 4 r /6,ago/ss eo,- 4o
4(t /'eia.‘„ bye,-- m—, 6 tv�;,l-
A1vs1. J
Provide here any additional Information pertinent to the explanation of the service and
personnel adjustments.
Town of Mamaroneck 2018 Budget Worksheet
Department/Program: Conservation/Coastal Zone Management Commission (B.8030)
A. Mission Statement: In this section insert the basic mission of your department. In addition,include a brief description
of the major activities and functions of your department.
Operation of the Coastal Zone Management Commission-a bi-municipal commission charged with the implementation of
the Town/Village Local waterfront Revitalization Program. The Commission provides technical assistance to the Town
Board,the Planning Commission and the Zoning Board with the review of proposed construction activities,
environmental laws and other actions that may impact the coastal zone.
B. Performance Goals:Fiscal 2018: Insert below those performance standards most appropriate for measuring the level
of service in your department. You may list as many performance goals as you feel are applicable.
1. Reviewed 21 applications during the past 12 months for consistency with the Local Waterfront Revitalization Program.
Anticipate reviewing approximately 20 to 25 applications again in 2018.
2. Complete draft of the Local Waterfront Revitalization Plan. Submit document to the State for approval and send to
various boards and commissions.
3.
4.
5.
6.
C. Identify and explain any proposed program/service additions, deletions,or other modifications.
1. No changes proposed.
D. Identify and explain any proposed adjustments to personnel for the department/program explained here.
1. No changes proposed.
0• SIDS° Coas 1 Zone
Town of Mamaroneck
2018 Budget Worksheet
A) 2017 Department/Function Budget 1 W ZS-
B) Allowable Growth Factor(2017 Budget X.015) Z 1
C) Total Allowable 2018 Budget I,4116
L ist below the program(s)to be adjusted and the estimated cost of the program
adjustment(use additional sheets if necessary)
Program Estimated Value
f to pro pose hw i s --r_
Identify and explain any adjustments to personnel or operations In the department to
formulate a budget within the allowable growth factor. For this section list the number of
employees and salaries(use additional sheets if necessary)
p oposcd
Provide here any additional information pertinent to the explanation of the service and
personnel adjustments.
No P.avoPeel cLres
Town of Mamaroneck 2018 Budget Worksheet
Department/Program: Conservation/Environmental Control(B.8090)
A. Mission Statement: In this section insert the basic mission of your department. In addition,include a brief description
of the major activities and functions of your department.
Enforcement of environmental regulations including the Town's Wetlands Law, SEAR,Tree ordinances and other quality
of life ordinances. Compliance with the Phase II stormwater regulations. Maintenance of tax maps and other computer-
based Geographic Information System (GIS)maps for use in Town planning. Advisor to planning and zoning boards on
environmental issues, assist with the drafting of town ordinances. Approval of Tree permits.
B. Performance Goals: Fiscal 2018: Insert below those performance standards most appropriate for measuring the level
of service in your department. You may list as many performance goals as you feel are applicable.
1. Forty six(46)Tree Permits issued during the past 12 months. Expect to issue approximately the same number in 2018.
2. Prepare annual report for Phase II Stormwater compliance.
3. Update 12 tax maps in 2017. Anticipate similar amount in 2018.
4. Review of 42 proiects for planning board during last 12 months.
5. Complete proposed amendment to tree ordinance and flood ordinance in 2018.
6. Work on GIS mapping for street signs, sanitation routes and sanitary sewer system.
C. Identify and explain any proposed program/service additions,deletions,or other modifications.
1. No changes proposed.
D. Identify and explain any proposed adjustments to personnel for the department/program explained here.
1. No changes proposed.
•
U. £t04o EnAAv»nMevJ0 CoA4a,k t.
Town of Mamaroneck
2018 Budget Worksheet
A) 2017 Department/Function Budget L ,ss°
B) Allowable Growth Factor(2017 Budget X.015) /,11"/
C) Total Allowable 2018 Budget 1s-,659
List below the program(s)to be adjusted and the estimated cost of the program
adjustment(use additional sheets if necessary)
Program Estimated Value
Iw propose! c6,t-,r 2S
Identify and explain any adjustments to personnel or operations in the department to
formulate a budget within the allowable growth factor. For this section list the number of
employees and salaries(use additional sheets if necessary)
k& Mrn5c1
Provide here any additional Information pertinent to the explanation of the service and
personnel adjustments.
/Vo Prow r eJ r, �c
*Af
WORKSESSION
ITEM 2
�l
alb 47
Town of Mamaroneck
0 o Office of the Town Clerk,Town Center
w ' ,0 fiA m ' 740 West Boston Post Road,Mamaroneck,NY
} () 10543-3353
FOUNDED 9661
Christina Battalia,RMC,CMC TEL:914/381-7870
Mamaroneck Town Clerk FAX:914/381-7813
CBattalia@townofmamaroneckNY.org
MEMORANDUM
DATE: November 10,2017
TO: Town Board
FROM: Christina Battalia
SUBJECT: Additional Vehicle and Traffic Fines
All,
At your last worksession the Town Board set most of the parking fines for the Vehicle and Traffic
Codification project.As I may have mentioned there were a few more violations that fell under New
York State Vehicle and Traffic Laws,and Bill and I were still working through how to legislate them(if at
all)and how to properly set the fines.At this time we are recommending that these violations be
legislated in the Town's Vehicle and Traffic Chapter and the correlating fines but added to the fines
schedule.
I have attached an updated fines schedule which includes the fines set at the last worksession and ones
in red which need fines to be established by the Town Board.
I would also like the Town Board to discuss,and hopefully finalize,the official holidays as they pertain to
parking violations.I have attached a schedule of some other municipalities whose holiday list I was able
to get,as well as the NYS General Construction Law which I believe is(unofficially)being utilized by the
Town.
Christina
Infraction Fine Code
1 Paid Parking Infraction $25.00 §219-41,219-53
§219-42,§219-43
2 Improper display of Parking Permit $25.00 §219-46,§219-42
Insignia §219-60
3 Parking in Town Lots without a Permit $50.00 §219-43
4 Parking Prohibited Certain Times $25.00 §219-20
5 Parking Prohibited Certain Times in WSA $50.00 §219-20
Residential Area as defined in 219-52.
6 Parking Prohibited at all times $50.00 §219-18,§219-29
7 No Stopping or Standing $25.00 §219-19
8 Idling Restricted $50.00 §219-23
9 Time Limited Parking $25.00 §219-22(except as defined in
EXCEPT for WSA Permit Holders as 219-59 WSA)
defined in 219-59
10 No Parking in Fire Safety Zone or $100.00 §219-36
blocking a Fire Hydrant
11 No Parking Loading Zone $25.00 §219-27
12 Trucks over certain weight excluded $250.00 §219-13
13 Parking on a Snow Emergency Street $100.00 §219-78 A.
during an Emergency
14 Parking in Accessible Parking Space $100.00 §219-64 B.
without a Permit
15 Parking for designated §219-26-I think you should
emergency personnel leave this in the code as a
reserve for future
16 All other infraction of Chapter 219 $25.00 §219-84 B
17 Towing of motor vehicle $250.00 §219-72
18 Parking in the wrong direction §219-24
19 Parking without a license plate §219-30
20 Unregistered Motor Vehicle §219-31
Existing Town Fines for Vehicle &Traffic Infractions.
Currently the fines schedule is(incorrectly) in the Town Code under Chapter 147 Parking Lots
Town-owned. Fines were last reestablished by Local Law 6-2007.
§ 147-15 Fines for parking infractions.
(1) Overtime at meter: $15.
(2) Parking in permit area without a permit: $25.
(3) Parking where prohibited between 3:00 a.m. and 6:00 a.m.: $20.
(4) No parking between signs: $20.
(5) No parking anytime: $25.
(6) No parking between 9:00 a.m. and 12:00 noon: $20.
(7) Exceed posted time limit: $15.
(8) Parking in zone marked "No Parking Here to Corner": $25.
(9) Parking in bus stop: $25.
(10) Invalid inspection sticker: $50.
(1 1) Parking in fire lane or fire circle: $50.
( 13) Parking without license plates: $50.
(14) Invalid registration: $50.
(15) Parking in handicapped space: $50. / ALSO a State Violation
(16) Blocking driveway: $2(6'
(17) Parking in wrong direction: $
(1 8) Parking on sidewalk: g).‘
(19) Abandoning a vehicle: $50.
(20) Parking with motor running: $50. (Idling)
(21) Double parking: )
(22) All other parking infractions: ek(
PAGE 1
Gr ._ Page 1 of 1
tot ' As of 10/23/2017 10:37AM,the Laws database is current through‘
2017 Chapters 1-334
General Construction
§ 24. Public holidays; half-holidays. The term public holiday includes
the following days in each year: the first day of January, known as New
Year's day; the third Monday of January, known as Dr. Martin Luther
King, Jr. day; the twelfth day of February, known as Lincoln's birthday;
the third Monday in February, known as Washington's birthday; the last
Monday in May, known as Memorial day; the second Sunday in June, known
as Flag day; the fourth day of July, known as Independence day; the
first Monday in September, known as Labor day; the second Monday in
October, known as Columbus day; the eleventh day of November, known as
Veterans' day; the fourth Thursday in November, known as Thanksgiving
day; and the twenty-fifth day of December, known as Christmas day, and
if any of such days except Flag day is Sunday, the next day thereafter;
each general election day, and each day appointed by the president of
the United States or by the governor of this state as a day of general
thanksgiving, general fasting and prayer, or other general religious
observances. The term half-holiday includes the period from noon to
midnight of each Saturday which is not a public holiday.
http://public.leginfo.state.ny.us/lawssrch.cgi?NVLWO: 10/23/2017
VOM Port Chester City of Rye VOL Harrison Scarsdale North Castle New Castle
Holidays "All "A day in which a New Year's Day, New Year's Day, New Year's Day, New Year's Day, New Year's
holidays as substantial portion Lincoln's President's Day, Martin Luther Memorial Day, Day,
designated of the area's Birthday, Martin Luther King Jr.Day, Independence Washington's
by the workers are Washington's King,Jr.,Day, Presidents'Day, Day,Labor Day, Birthday,
Village exempt from work Birthday, Memorial Day, Lincoln's Thanksgiving, Memorial
Manager even though paid, Memorial Day, Independence Birthday, and Christmas Day,
including but not Independence Day,Labor Day, Memorial Day, shall be Independence
limited to all Day,Labor Day, Columbus Day, Independence considered Day,Labor
holidays Columbus Day, Veterans Day, Day,Labor Day, federal holidays. Day,Yom
recognized by Veterans Day, Thanksgiving Columbus Day, Kippur,
either the state or Thanksgiving Day and Election Day, Thanksgiving
federal Day and Christmas Day Veterans'Day, Day and
government" Christmas Day. commencing 12 Thanksgiving Christmas
hours prior Day and
thereto. Christmas Day.
WORKSESSION
ITEM 3
Q •
k 3,'o Town of Mamaroneck
a m Town Center
• 740 West Boston Post Road,Mamaroneck,NY 10543-3353
•
FOUNDED 1661•
TEL:914/381-7810
OFFICE OF THE TOWN ADMINISTRATOR FAX:914/381-7809
saltieri @townofmamaroneckNY.org
Memorandum
To: Supervisor&Town Board
Re: Proposed Study of Hommocks Pool
Date: November 10,2017
The Board will recall that we have been considering a complete study and evaluation of the
Hommocks Pool to assist in the consideration of the Town and School District considering the
future management of the facility. We had had some difficulty in finding a consultant that could
meet all of our requirements for conducting such a comprehensive study.
Attached is a proposal from the firm of Weston and Sampson of Albany, New York to complete
the Hommocks Pool study. The study will consider a structural evaluation of the facility, an
evaluation of the locker rooms,and a review of an ingress and egress to the facility. The study
will also consider a financial analysis of the pool's operation as detailed in the proposal.
I have forwarded this proposal to the School Superintendent and had a brief discussion with him
regarding its content. He intends to review the document and submit it to the School Board for
their meeting of November 20th. They will consider whether to go forward with the report and if
so, making a financial contribution. So at this time, no action is required of the Town Board.
However, I would appreciate you reviewing the scope and providing any comments you may
have.
Stephen V.Altieri
Town Administrator
•
Weston O Sampson
Weston&Sampson,PE,LS.LA.PC
October 18,2017 1 W nnem Came,Suite 130
Albany,11•112205
513.463.4400
Mr.Stephen V.Altieri
Town Administrator
Town of Mamaroneck
740 W.Boston Post Road
Mamaroneck,NY 10543
Proposal for Hommocks Park Pool Facility
Dear Mr.Alfieri,
Weston &Sampson is pleased to submit this proposal to provide professional engineering services in
evaluating the current conditions of the pool facility at Hammocks Park,determine the current compliance and
operational longevity of this facility and develop a preliminary business plan for the successful operation and
maintenance of the facility.
SCOPE OF SERVICES
Task 1.0 Evaluation of the Current Facility
1.1 Provide(1)site visit to the facility to thoroughly review and document current site conditions.
1.2 Review current conditions of the pool,deck,and filtration system.
1.3 Review the current conditions of the mechanical and electrical systems,bathhouse and outdoor pool
area adjacent to the indoor pool.
1.4 Review current architectural layout of the building.
1.5 Review locker rooms as they relate to ADA accessibility,health codes,and any applicable federal
guidelines or requirements.
1.6 Review the existing building envelope and roof system.
1.7 From the information gathered during the site visit,prepare a draft report with findings and submit to
the Town of Mamaroneck for review and comment.
1.8 Incorporate comments from the Town and will provide a formal report documenting current
conditions.
1.9 Items found in the field will be documented in the report,and checked for compliance with NY Health
Code Part 6,Subpart 6-1,the Model Aquatic Health Code,International Pool and Spa Code,and the
Virginia Graham Baker Act.
1.10 Provide a determination of the life expectancy of the current facility.
1.11 Provide a cost estimate for the associated repair or replacement of the facility.
Task 2.0 Egress Analysis
2.1 After reviewing the current layout, we will provide direction as to whether the natatorium and
associated lockers rooms can be sealed off from the existing school. This would provide access to
the natatorium through a separate dedicated entry.
2.2 Prepare a schematic layout,including proposed elevations of a proposed entry into the building.
Mavarbusetn COnnertic,t New Hampsbi8 Vrrmoet New YOfk PwOtylva0la 10020801 S0OtLCernlina Plorida
Weston@Sarrmpson
October 18,2017
Hommock Park Pool Evaluation and Business Plan
Page 2 of 5
Task 3.0 Concept Design
3.1 Concept design to provide a new entry point into the building,via a new reception area, or a
combination entry design which will provide access to the current pool and current ice arena via a
conditioned corridor.
3.2 Provide a schematic floor plan and elevation.
3.3 Provide probable costs of construction at a schematic level.
3.4 Provide(1)meeting with Town team members to present and review concept.
Task 4.0 Preliminary Business Plan
4.1 RESEARCH&PROGRAM DEVELOPMENT
Weston Sampson will work with the!SG project team to explore market and program opportunities
for Town management of the Hommocks Pool. These steps are important in developing the
financial and business model for the aquatic facility. The ISG approach to the Hommocks Pool
project will focus on the program development and user enhancements to build the realistic
business model and the annual and long term operating projections.
A. Vision,Goals and Opportunities
Stakeholder Listening Sessions,Interviews,and Market Research
• Analyze current use and programs of Hammocks Pool
• Identify and quantify user needs and growth potential for stakeholders,outside user groups,
events,etc.
B. Program Development
Explore,identify,and quantify opportunity and potential for existing and new programs
Program Needs
• Review current programs
• Identify and quantify potential program opportunities with outside user groups
• Develop Schedule model for daily use
• Develop year round use plan for pool
• Explore and develop potential synergies and revenue growth opportunities through link with
Ice Arena
Updated and enhanced amenities
• Identify and work with ISG's team to determine upgrades or enhancements to existing facility
to drive program and revenue growth and provide a wider range of aquatic services,access,
and programming for all Mamaroneck residents
C. Provide examples of comparable facilities and programs highlighting best practices
4.2 FINANCIAL ANALYSIS&BUSINESS PLAN
A. Management and Staffing Analysis
• Develop management and staffing model necessary to support program and use and drive
growth and opportunity (important to identify this prior to developing annual operating
financial projections)
• Propose and develop user fees, program fees, rental rate structure, and other key user
program fees
• Develop annual financial operating projections
o Operating expenses
o Program expenses
o Facility Revenue
o Program Revenue
Massachusetts Connecticut New Hampshire Vermont New York Pennsylvania New Jersey South Carolina Florida
Weston°Sampson
October 18,2017
Hommock Park Pool Evaluation and Business Plan
Page 3 of 5
o 5-year Annual Profit and Loss Summary
o Long Term(20-year)replacement and capital maintenance projections
• Include annual funding to support this reserve fund within existing Town guidelines and
procedures
B. Explore and quantify as possible potential additional revenue streams
• Develop overall business plan for operation of aquatic center building on program model,
financial projections,ad include program and marketing action timeline
Add Alternate:Structural Evaluation
To be included as part of the facility audit on the pools and building envelope,the scope of structural services
below is to review and comment on the structural integrity of the building and develop a concept design for
adding a new entry and possible corridor to connect their buildings. The facility was constructed in 2005.The
client will provide record drawings,if available.
Structural reinforcing required to comply with the IEBC is assumed to be limited to reinforcing the existing steel
frames,adding stability bracing to the frames,and adding roof purlins. More significant structural reinforcing
is outside the scope of this proposal.
Please consider the following scope of services:
1. Attend Project Kick-off Meeting
2. Provide up to(2)site inspections.
a. One site review,and
b. One to provide a project wrap up meeting on the presentation of our final report.
3. Review the existing pool building structure including walls,roof framing,pool deck,and pool structure.
a. Structural review will be based on existing information shown on record drawings or based
on exposed visible structural elements.
4. Write up findings into a report that I will incorporate into a master report.
5. Provide suggestions on immediate repairs and or provide a timeframe on some repairs in the future.
6. Provide a probable cost estimate of repairs.
Services performed will be billed for a lump sum fee of fourteen thousand five hundred dollars($14,500.00).
The following items will need to be provided to Weston&Sampson to allow a thorough review of the facility:
• Water records of the facility for the last(3)years
• OSHA approved access to the roof
• Historical plans from original construction and the renovation 11-12 years ago,including architectural,
electrical,plumbing,fire protection,swimming pool,civil,and structural drawings.
• Up to date CAD plans of the existing building and site plan(if available from 2005)
• Chemical usage records of the facility for the last(3)years
• Electrical consumption of the facility for the last(3)years
• The CPO's(certified pool operator's)log book from the last season to determine the daily chemical
read outs
• Record documents of the main drains that were replaced in or around 2008 or the most recent
installation of main drains
• Any documented plans,or any plans of renovations performed
• Provide attendance records over the last(3)years of the facility
Massachusetts Connecticut New Hampshire Vermont New York Pennsylvania New Jersey South Carolina Florida
Weston O Sampson
October 18,2017
Hommock Park Pool Evaluation and Business Plan
Page 4 of 5
PROPOSED FEE
Weston&Sampson will complete the above work for a Lump Sump Price of Forty-Five Thousand Three
Hundred($45,300.00)plus reimbursable expenses as summarized below:
Task �i Description
t 0 Fee
- - IL
1.0 Evaluation of the Current Facility $16,500.00
2.0 Egress Analysis $4,300.00
3.0 Concept Design $9,000.00
4.0 Preliminary Business Plan
$15,500.00
TOTAL FEE
$45,300.00
Add Alternate Structural Evaluation $14,500.00
Reimbursable expenses to be defined as travel expenses, postage/express mailings, printing charges,
reproduction charges,any and all other job-related costs incurred for this project from Weston&Sampson
Engineers,or Weston&Sampson's Subconsultants will be billed at a rate of 1.2 times direct personnel costs
to cover administrative costs.For further clarification,the following consulting services are EXCLUDED and
are billed as"Additional Services"plus reimbursable expenses:
1. Engineered drawings of existing or proposed facility
2. Environmental Testing, Geotechnical Testing, Structural Testing, Electrical Testing and
Pressure Testing
3. Any work scope not mentioned herein.
Please acknowledge acceptance of the terms of this contract with your signature in the space provided along
with our attached standard terms and conditions so we can place this project on our schedule. Invoices shall
be issued for payment as design progress is made.We look forward to the opportunity to work with you and
the Town of Mamaroneck.
Massachusetts Connecticut New Hampshire Vermont New York Pennsylvania New Jersey South Carolina Florida
Weston 0Sampsot
October 18,2017
Hommock Park Pool Evaluation and Business Plan
Page 5 of 5
Very truly yours,
Weston&Sampson
polltfr=
,tom
Eugene R.Bolinger,RLA,Vice President Timothy Sheehan,Senior Project Manager
Accepted by:
Stephen V.Alfieri
Town Administrator
Town of Mamaroneck,NY
Date:
Massachusetts Connecticut New Hampshire Vermont New Yarh Pennsylvania New Jersey South Carolina Halide
Weston @Sampson
.ro.faS,Vi virop
E 4
_.
so Town of Mamaroneck
D, `e,?� m Town Center
~FOUNDED 1661• 740 West Boston Post Road,Mamaroneck,NY 10543-3353
TEL:914/381-7810
OFFICE OF THE TOWN ADMINISTRATOR FAX:914/381-7809
saltieri @townofmamaroneckNY.org
Memorandum
To: Supervisor&Town Board
Re: Proposed Audit of LED Street Light System
Date: November 10,2017
During the course of the initial audit of the Honeywell energy performance contract,Celtic Energy
identified an energy shortfall for the streetlight energy conservation measures. The estimated
shortfall of$175,000.00 KWH amounts to approximately a$41,000.00 annual savings. In order to
verify this amount,it is necessary to conduct additional work to investigate the Town's streetlight
registry and the actual electric demand for each of the fixtures. Attached is a proposal from
Celtic Energy to conduct the street lighting system audit. If the electric savings shortfall is found
to be accurate, the savings over the term of the energy performance contract is substantial.
Therefore,it would appear worthwhile to pursue this matter at this time.
ACTION REQUESTED THAT THE TOWN BOARD AUTHORIZE A STREET LIGHT AUDIT TO BE
CONDUCTED BY CELTIC ENERGY OF GLASTONBURY CONNECTICUT AT A FEE NOT TO EXCEED
$20,000.00 AND THAT THE TOWN ADMINISTRATOR BE AUTHORIZED TO EXECUTE THE
AGREEMENT.
Stephen V.Altieri
Town Administrator
Celtic Energy
September 8,2017
Stephen V.Altieri
Town Administrator
•
Town of Mamaroneck
740 West Boston Post Road
Mamaroneck,New York 10543 •
RE: CEI Street Lighting and Street Lighting Controls M&V Investigation
Dear Stephen,
Thank you for hiring Celtic Energy(CEI)to conduct the independent Quality Assurance review of
Honeywell's First Year Measurement and Verification(M&V)report associated with the Energy
Savings Performance Contract(ESPC)implemented for the Town of Mamaroneck(Town).
During our review of Honeywell's Year-1 M&V Report,CEI identified a shortfall in savings for ECM
2-Street Lighting Upgrade,which included controls. M&V Option A protocol was used to
determine the savings for this ECM.The energy shortfall for this ECM is approximately 175,000
kWh'annually;which amounts to approximaately,$41,000 annually. A 3.5%utility escalation rate
may increase the magnitude of shortfall of future guaranteed savings for the term of the ESPC.
As a result of our review,we feel it is in the best financial interests of the Town to examine,in
detail,the shortfall in savings associated with the Street Lighting upgrade. The objective of this
examination would be to determine:
1. The actual shortfall of energy savings for ECM 2 Street Lighting and Street Lighting Controls
2. Through review of the contract,associated documentation,and by conducting interviews
with both Honeywell and the Town,we will attempt to determine which party is
contractually responsible for the shortfall in savings,either through a baseline adjustment,
annual payments,or correction
3. Through review of the contract,associated documentation,and by conducting interviews
with both Honeywell and the Town,we will attempt to determine which party is
contractually responsible for LEDs failing within one year
4. Through review of the contract,associated documentation,and by conducting interviews
with both Honeywell and the Town,we will attempt to determine which party is
contractually responsible for repair/replacement of the obsolete controls
Celtic Energy Inc.•437 Naubuc Ave,Ste 106•Glastonbury,CT 06033•860.882.1515•www.celticenergy.com ��
Mamaroneck Street Lighting Investigation Proposal September 8,2017
The following supporting documents are to be provided by Honeywell to enable CEI to complete
the proposed project scope within budget:
(Reference NY Town of Mamaroneck-Contract Document with supporting Exhibits)
• 1. The two month trend report to validate proposed kWh consumption(see Exhibit G-7
paragraph 2)
2. The document that illustrates that the post-retrofit data has been validated(see Exhibit G-
7 paragraph 7)
3. Written verification that the lighting systems installed are operating to the specifications of
the manufacturer and to the specifications proposed in the Contract Document through
the documentation records provided by the installer.(see Exhibit G-7 paragraph 11)
4. Documentation of testing and commissioning of the new lighting system.(see Attachment
A Scope of Work item 6)
CEI's effort under this proposal(see Scope of Services below)can begin once all of the above
documents have been received. Without the documents listed in 1 through 4 above,our services
may be of limited value to the Town in resolving the issues enumerated above. If the Town is
unable to obtain the documents from Honeywell within a reasonable amount of time,then CEI
suggests that the Town contact their attorneys for Contract resolution.
Please note that this is a separate proposal for specific work regarding the Street Lighting issue,
and is not part of the continued annual M&V report review we have already proposed.
Scope of Services
1. CEI will review the contract document in detail along with the supporting documents 1,2,
3,and 4 above. Based on availability and comprehensiveness of the supporting
documents,CEI may request that the town follow up with Honeywell for additional support
or CEI can work directly with Honeywell on an hourly basis.
2. CEI will review the Sentinel control software(remotely)with the Town and extract reports
as necessary to determine:
a. Actual demand for each fixture
b. Current runtime for each fixture
c. Operating schedule for each fixture,or groups,to extrapolate annual kWh
3. Using the extracted Sentinel controls reports,CEI will:
a. Quantify the differences between the Contract Document and Honeywell's trend
report.
i. Current operating schedules vs.contractual
b. Identify any post-retrofit controls discrepancies.
c. Verify that the lighting and controls are operating to the specifications of the
manufacturer and the installer.
Celtic Energy,Inc. 2
Mamaroneck Street Lighting Investigation Proposal September 8,2017
4. All discrepancies identified through review of the contract,existing conditions,and current
operation schedules will be documented and presented in a comment-response log issued
to both the Town and Honeywell. Both parties will have one week for review and
response. Any apparent breaches in contractual obligations identified through CEI's review
will be formally addressed in a call to each party independently. Following the comment-
response log review and response by both parties,CEI will unify the documents and host a
webinar to address outstanding questions and moderate a resolution.
5. CEI will review the Contract Document in an attempt to determine the responsible party
for replacement of failed roadway LEDs in Year-1 and for obsolete controls.
6. CEI will draft a final memorandum to the Town and Honeywell that:
a. Quantifies the contractual shortfall in measured savings,if any,for the Street
Lighting and Controls ECM.
b. Quantifies the number of LED fixtures that Honeywell is responsible for replacing
under warranty,if any.
c. Determine which party is contractually obligated to update any Street Lighting
Controls that has been deemed to be obsolete by the Town.
Fees and Logistics
CEI proposes to handle this additional review on an hourly basis. Based on what we know,we
expect the charges to be a minimum of$16,300 including travel,however we will cap the service
fee at a maximum of$20,000 unless the Town modifies the agreement later. We feel this is a
worthwhile investment as our preliminary review shows an approximate$41,000 annual shortfall
that needs to be resolved.
We believe that these fees are a fair and equitable amount for the technical expertise and
qualified services CEI will provide the Town as it seeks to resolve this important issue.
CEI consulting fees shall be billed monthly,based upon%complete of each task,and will be due
within 30 days.If you have any questions or comments,please call me at your earliest
convenience. If this proposal meets your requirements as described herein,please provide a Town
Purchase Order for the services as stated above in order to begin our efforts. We will promptly
begin our review upon receipt of the PO.
Thank you again for considering CEI for this task,and we will work very hard to exceed your
expectations.
Best Regards,
Walt Donzila CEM,CPC
Director of Business Development
Celtic Energy,Inc. 3
Mamaroneck Street Lighting Investigation Proposal September 8,2017
CC: Steve Wells
Chris Halpin
Dawn Rausch
Celtic Energy,Inc. 4
WORKSESSION
ITEM 5
N ATTACHMENT
'1h,11,10.
, w0 .• KsEssioN
ITEM 6
NO ATTACHMENT
FIRE COMMISSION
1TE :
Town of Mamaroneck
From: Tony Siligato-Town Comptroller 0
Re: Fire Claims
Date: November 15,2017
The following Town of Mamaroneck Fire Department claims have been certified by Chief Paul Tortorella
and submitted to the Comptroller's Office for payment
VENDOR DESCRIPTION AMOUNT
AAA Emergency Supply Co. NFPA Fire Coats(Cairns Reaxtion)&Pants(Cairns Int Harness Pants) $ 2,559.00
AAA Emergency Supply Co. Fire extinguisher Inspect.,Kochek Storz to Female swivel for E36-green,GMI meter repair $ 553.00
Con Edison Fire HO gas service 9/27/17-1027/17 $ 196.70
Chatsworth Cleaners Uniform cleaning 10/1-10/31/17 $ 129.10
DiMuro Awards LLC Inspection Dinner Awards,and engraving(3) $ 302.37
FireCompanies.Com Quarterly dues 12/1/17-228/18 $ 209.97
Fire-End&Croker Corp. Turnout gear,Boots,adaptor $ 2,218.96
Ready Refresh Rental for Water Coolers at FD HO 9/19-10/18/17 $ 114.96
Sound Shore Pest Control Exterminating services on 10/24/17 $ 65.00
Town of Mam'k Fire Dept. TMFD OSHA Day,and food for Bailout 10/14117 $ 321.89
Town of Mam'k PFFA Life Ins for the career staff of 12 for October 2017,2 pay periods $ 188.64
United Communications Corp Minitor 5 repair S 314.87
UniFirst Corporation Cleaning supplies for building 1027,11/3/17 $ 182.40
Ver¢on Fire HO service 10/10-11/9/17 5 240.48
Westech Elevator Service,Inc. Maintenance for month of November 2017 $ 175.00
WJ W W 205 Weaver St charges 9/24/17-10/25/17 $ 141.48
Winged Foot Golf Club Inspection Dinner 10/20/17 $ 6,200.00
$
_
Total: $ 14,113.82
FIRE COM ISSION
ITEM 2
• TOWN OF MAMARONECK FIRE DEPARTMENT
OFFICE OF THEr
CHIEF Headquarters
205 WEAVER STREET
LARCH MONT,NEW YORK 10538
WEAVER 834-2100 EMERGENCY
834-2101-NON EMERGENCY
�1
i....4
,/ 834-2438 CHIEFS OFFICE
STREET 834-0922-FAX
WWW.TMFD.ORG
tinestaimaiN
To: Board of Fire Commissioners
From: Chief Paul Tortorella
Date: November 1, 2017
Re: Fire Report for the Month of October 2017
The following report outlines response to calls made during the month of October 2017. It summarizes
the nature, the number of personnel responding and the total time spent.
I have also attached a report showing a further breakdown of these alarms.
Alarm Type Number
Generals 39
Minors -)8
Stills 3
Out of Town (Mutual Aid) 2
EMS 30
Drills 7
TOTAL 109
Total number of personnel responding: 1,037
Total time working: 49 hours and 46 minutes
Respectfully Submitted,
-L,---7t---
Chief Paul Tortorella
•
Incident Type Count Report
Date Ranee; From 10/1/2017 To 10/31/2017
Selected Station(s): All
Incident
TN De Description Count
Station: EMS
311 -Medical assist,assist EMS crew 1 0.98%
321 -EMS call,excluding vehicle accident with injury 29 28.43%
Total-Rescue&Emergency Medical Service Incidents 30 100.00%
Total for Station 30 29.41%
Station: HO
142-Brush,or brush and grass mixture fire I 0.98%
Total-Fires 1 1.45%
210-Overpressure rupture from steam,other I 0.98%
Total-Overpressure Rupture,Explosion,Overheat-no fire 1 1.45%
322F-Vehicle accident with injuries 5 4.90%
324F-Motor vehicle accident with no injuries 4 3.92%
Total-Rescue& Emergency Medical Service Incidents 9 13.04%
410-Flammable gas or liquid condition,other 1 0.98%
412-Gas leak(natural gas or LPG) 4 3.92%
424-Carbon monoxide incident 2 1.96%
440-Electrical wiring/equipment problem,other 4 3.92%
444-Power line down 3 2.94%
445-Arcing,shorted electrical equipment 1 0.98%
Total-Hazardous Conditions(No fire) 15 21.74%
511 -Lock-out 1 0.98%
522-Water or steam leak 2 1.96%
531 -Smoke or odor removal 1 0.98%
550-Public service assistance,other 1 0.98%
551 -Assist police or other governmental agency 1 0.98%
553-Public service 1 0.98%
Total-Service Call 7 10.14%
600-Good intent call,other I 0.98%
621 -Wrong location 1 0.98%
622-No incident found on arrival at dispatch address I 0.98%
650-Steam,other gas mistaken for smoke,other 1 0.98%
651 -Smoke scare,odor of smoke 2.94%
671 -Hazmat release investigation w/no hazmat I 0.98%
Total-Good Intent Call 8 11.59%
700-False alarm or false call,other ? 1.96%
733-Smoke detector activation due to malfunction 2 1.96%
735-Alarm system sounded due to malfunction 1 0.98%
736-CO detector activation due to malfunction 1 0.98%
740-Unintentional transmission of alarm,other 2 1.96%
743-Smoke detector activation,no fire-unintentional 9 8.82%
744-Detector activation,no fire-unintentional 1 0.98%
745-Alarm system sounded,no fire-unintentional 7 6.86%
Page 1 of 2 Printed 11106/2017 17:21:05
Incident
Tyne Descriation Count
Station: HO-(Continued)
746-Carbon monoxide detector activation,no CO 3 2.94%
Total-Fals Alarm& False Call 28 40.58%
Total for Station 69 67.65%
Station: STIL
321 -EMS call,excluding vehicle accident with injury 1 0.98%
Total-Rescue&Emergency Medical Service Incidents 1 33.33%
500-Service Call,other I 0.98%
Total-Service Call I 33.33%
621 -Wrong location I 0.98%
Total-Good Intent Call I 33.33%
Total for Station 3 2.94%
102 100.00%
Page 2 of 2 Printed 11/06/2017 17:21:21
AFFAIRS OF THE TO N
1TE ,
Documents
under
Worksession #4
AFFAIRS OF THE TOWN
TEM2
I��1 a Town of Mamaroneck
"' o Town Center
= fiE x 740 West Boston Post Road,Mamaroneck,NY 10543-3353
•FOUNDED 1661• TEL:914/381-7810
OFFICE OF THE TOWN ADMINISTRATOR FAX:914/381-7809
townadministrator@townofmamaroneck.org
Memorandum
To:Supervisor and Town Board
Re:Authorization Transfer of Funds-Senior Center Sound System
Date:November 10,2017
The PA and sound system used currently in the main event room at the Senior Center is
essentially a portable public address system. When music is played,it is with a portable
CD player. Sound quality is fair to poor and often cannot be heard throughout the room.
Therefore we have been investigating the installation of a permanent public
address/music sound system for the center.
Currently we are evaluating two proposals received for the new system. The price
range is$6,800 to$7,400. The systems being evaluatedwould include four
permanently mounted speakers,a sound amplifier/mixer for music and a public address
system. The prices quoted include furnishing and installing the equipment including the
necessary wiring. A new sound system would be a wonderful addition to the center
considering the number of different events and activities offered by the Town.
A trust fund was established for Senior Center a number of years ago and the current
balance in the account is$14,536. The trust was established for senior programs and
activities. The proposal is to utilize funds from this trust account for the installation of
the new pa/sound system.
ACTION REQUESTED-THAT THE TOWN BOARD AUTHORIZES THE TRANSFER OF
FUNDS IN THE AMOUNT OF$7,500 FROM THE SENIOR CENTER PROGRAM TRUST
FUND TO BUDGET ACCOUNT A6772.2104 FOR THE INSTALLATION OF A NEW
PA/SOUND SYSTEM AT THE SENIOR CENTER BUILDING
-tephen V.Altieri
Town Administrator
BUDGET AMENDMENT-TRANSFER FROM TRUST FUND TO GENERAL FUND`+; 11/15/2017 TOWN BOARD MEETING
GENERAL TOWN WIDE FUND(FUND A):
INCREASE BUDGET:
A.0000.5041 TRANSFERS FROM TRUST FUND $ 7,500.00
A.6772.2104 BUILDING EQUIPMENT $ 7,500.00
*(REPRESENTS USE OF SENIOR CITIZEN PROGRAM TRUST FUND DONATIONS
FOR REPLACEMENT OF SOUND SYSTEM AT SENIOR CENTER-VFW)
*TRUST A/C#T.0000.0111(SR CITIZEN PROGRAM TRUST FUND) $ (7,500.00)