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HomeMy WebLinkAbout2017_09_06 Town Board Meeting Packet Town of Mamaroneck Town Board Agenda Wednesday September 6, 2017 THE TOWN BOARD WILL CONVENE—AT 5:00PM, IN CONFERENCE ROOM D TO DISCUSS THE FOLLOWING TOPICS 1. Update from GHD Engineering- Sewer System Evaluation Study 2. Change of Town Payroll Computer System 3. Proposed Water Rate Increase 4. Purchase of Electric Vehicles 5. Community Solar Grant Project 6. New Business 7. Request for Executive Session 8:00pm CALL TO ORDER-CONFERENCE ROOM C SUPERVISOR'S REPORT CITIZEN COMMENTS BOARD OF FIRE COMMISSIONERS 1. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1. Consideration—Water Rate Increase 2. Report of Bids-Contract TA-17-06-Dredging of Gardens Lake 3. Authorization- Logics Payroll System 4. Authorization-Transfer of Funds- Hommocks Ice Rink Sound System 5. Authorization-Transfer of Funds- Data Processing Systems 6. Consideration of Certiorari • APPROVAL OF MINUTES-August 23, 2017 REPORTS OF THE COUNCIL TOWN CLERK'S REPORT NEXT REGULARLY SCHEDULED MEETING—Tuesday, September 19, 2017 Adjournment in Memory of Eugene Warrington- Founder of Walter's Hot Dogs Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810 TOWN BOARD MEETING-WORKSESSION AGENDA Wednesday September 6, 2017- 5:00PM MAMARONECK TOWN CENTER-CONFERENCE ROOM C 1. Update- GHD Engineering-Sewer System Evaluation Study (No Attachment-John Lagorga from GHD Engineering will appear at the work session to make a power point presentation on the project.) 2. Proposed Purchase of New Payroll Software (See Attachment) 3. Proposed 2017 Water Rate Increase (See Attachment) 4. Discussion— Purchase/Leasing of Electric Vehicles (No attachment- we are awaiting a final proposal for either the purchase or leasing of Nissan Leafs offered under a special rebate plan that has been worked out with Sustainable Westchester.) 5. Discussion- NYSERDA Grant- Community Solar Project (See Attachment) 6. New Business 7. Request for Executive Session a WORKSESSION ITEM 1 • • • NO ATTACHMENT • • WORKSESSION ITEM 2 s TOWN OF MAMARONECK OFFICE OF TOWN COMPTROLLER TO: STEVE ALTIERI -TOWN ADMINISTRATOR FROM: TONY SILIGATO-COMPTROLLER / RECEIVER OF TAXES g RE: PAYROLL SYSTEM SOFTWARE REPLACEMENT DATE: 8/31/2017 CC: TOWN SUPERVISOR& BOARD MEMBERS I respectfully request approval for authorization to enter into an agreement with Logics LLC for the purchase of a new payroll system which includes a comprehensive human resources component at a cost of $44,575 plus $3,000 for network and server implementation support from the Town's professional consultants CCS. We have known for some time that the KVS payroll application support has been winding down. KVS has experienced two changes of ownership in the last three years and as a result response times for support are now calculated in days not hours. Timely response to payroll issues are critical. After experiencing the deteriorating support response time I feel we are at a point where we can no longer rely on a timely payroll in the event of an issue arising. In addition KVS has stopped providing maintenance and security updates on all of its systems. Working with the I.T. Director I have researched several municipal payroll and financial software packages and am in agreement with I.T. that the Logics payroll solution will best serve our needs. Contingent upon Town Board approval on September 6, 2017 I am providing the necessary budget amendment to Capital Project #2017-19 for inclusion on the meeting agenda. 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The proposal advanced by the WJWW was for a 2.2% rate increase for 2017. Subsequent to the presentation I spoke with the WJWW in regard to their proposal since it appeared that the proposal did not take into account expected new debt to be incurred in the Town's Water District Fund in 2018. Taking into account the expected new debt expense, the revised recommendation to the Town Board is for a 3% water rate increase. Attached is a table prepared by the WJWW outlining the impacts of a 3% water rate increase upon the WJWW revenues and expenses. On the revenue side a 3% increase will generate approximately $158,100 of new revenue assuming average water sales. Of that total $133,500 would be direct revenue based upon water sales in the unincorporated Town. The balance, $24,500, is unallocated revenue earned apportioned to the Town from wholesale water sales by the WJWW. On the expense side, the WJWW is assuming no increase in water rates charged by New York City for the sale of water through July of 2018. Increases are expected for expenses relating to treatment operations and general operations of the WJWW. The total expense increase is estimated to be $122,000 in 2018. When a water increase is evaluated however, consideration must also be given to the impact upon the Town's Water District Fund. The Town's Water District Budget for 2017 is $393,159. Of that total $307,432 is debt expense for capital water projects. In 2018, the debt expense arising from the issuance of the new debt of$1.125 million will increase debt payments in the Water Fund by an estimated $100,000. The estimate is based upon the issuance of a 15 year serial bond at an average interest rate of 2%. With the increase in WJWW expenses and Town debt expense, a 3% rate increase seems more practical. The increase will continue to cover all WJWW and Town expenses and will generate excess revenue of$36,100 which will be applied to the surplus of the Water Fund. The surplus in the water fund is currently $2,250,000 and is expected to increase to $2.6million when the Town receives the final 2017 revenue distribution. The surplus in the Water District has proved effective for financing smaller Wage to Printed on Recycled Paper water capital projects, thus allowing the Town to limit new borrowing for just larger capital water projects. ACTION REQUESTED: THAT THE TOWN BOARD AUTHORIZE FOR 2017 AN INCREASE OF 3%TO BE APPLIED TO ALL APPLICABLE WATER USE RATES CHARGED BY THE WJWW AND THAT SUCH RATE INCREASE SHALL BE EFFECTIVE WITH THE WJWW WATER RATE BILLING FOR SEPTEMBER 2017. .Y - Stephen V. Altieri Town Administrator 2 IPage Town of Mamaroneck - Proposed Water Rate Increase (To Take Effect with September 2017 Water Bills) Incremental Effect of Proposed 2017 WJWW Budget Water Rate Change Category TOM Share(^'19%) % $ Revenues: Direct (Normal Year) $ 4,450,000 3.0% $ 133,500 Allocated $ 820,000 3.0% $ 24,600 Total $ 5,270,000 $ 158,100 Expenses: Water Purchases (Normal Year) $ 2,200,000 0.0% $ - Treatment & Distribution $ 1,300,000 6.0% $ 78,000 -- l i;.� General Operations $ 1,100,000 4.0% $ 44,000 Total $ 4,600,000 $ 122,000 Water Fund Contribution * $ 670,000 $ 36,100 Proposed Water Rate Increase of 3.0%(with no increase in NYC water rates) provides coverage for expected growth in WJWW non-water operating expenses (approx.5%or$122 thousand)and adds incrementally (approx. $36 thousand)to the level of annual water fund contribution. The water fund contribution provides for annual TOM water fund costs(mainly debt service on completed water infrastructure projects)and facilitates the building of fund balance to provide flexibility in funding future local water system capital projects and potentially allowing for the normalizaton of future WJWW water rate increases necessary to fund major joint water system capital projects related to meeting regulatory requirements,system redundancy needs and growth in current/future water demand. Town of Mamaroneck - Proposed Water Rate Increase (To Take Effect with September 2017 Water Bills) Expected Annual Average Change Near Term 2017 WJWW Budget With NYC Water Rate Change Without NYC Water Rate Change Category TOM Share("19%) % $ % $ Revenues: Direct(Normal Year) $ 4,450,000 5.2% $ 229,400 2.2% $ 97,400 Allocated $ 820,000 3.0% $ 24,600 3.0% $ 24,600 Total $ 5,270,000 $ 254,000 $ 122,000 Expenses: Water Purchases(Normal Year) $ 2,200,000 6.0% $ 132,000 0.0% $ - Treatment&Distribution $ 1,300,000 6.0% $ 78,000 6.0% $ 78,000 General Operations $ 1,100,000 4.0% $ 44,000 4.0% $ 44,000 Total $ 4,600,000 $ 254,000 $ 122,000 Water Fund Contribution' $ 670,000 $ - $ - Proposed Water Rate Increase of 2.2%provides coverage for expected growth in WJWW non-water operating expenses and maintains the -"--?nt level of annual water fund contribution. The current level of water fund contribution provides for annual TOM water fund costs Facilitates the building of fund balance to provide flexibility in funding local water system capital projects currently and will potentially allow for normalization of future WJWW water rate increases necessary to fund major joint water system capital projects related to meeting regulatory requirements,system redundancy needs and growth in current/future water demand. *Water Fund Contribution: -Based on TOM share of WJWW 2017 Budget-$670,000 -In the near term,a 5.2%average annual increase in TOM water rates will offset projected average annual growth of 6% in NYC water rates and 5%in WJWW non-water operating costs,but will not add incrementally to the budget level of water fund contribution. -As NYC water rate increases are currently on hold,a 2.2%rate increase is sufficient to offset a 5%increase in WJWW non-water operating costs and maintain the budget level water fund contribution. WORKSESSION ITEM 4 • • NO ATTACHMENT WORKSESSION ITEM 5 04 • 9 � O _ Town of Mamaroneck _ A ' 2, Town Center fjiLL f 0 U h'D E D ,: , 740 West Boston Post Road, Mamaroneck, NY 10543-3353 •OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 townadministrator@townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Proposed Community Solar Energy Project Date: August 31, 2017 The New York State Energy Research and Development Authority (NYSERDA) sponsors the Clean Energy Communities Program. The purpose of the program is to offer grants to eligible communities and not for profit agencies for original projects that provide for clean energy. The Town through its past environmental activities has been designated a Clean Energy Community. As a result of our eligibility, the Town has been awarded a grant in the amount of$50,000 to be applied to an energy savings related program. Applications are rated on six different criteria each with its own point value. Some of the criteria include; Direct Energy Benefit, Sustainability Benefit, Innovation and Replicability and Economic Development. A project that appears to meet many of the NYSERDA criteria, is the development of a Community Solar Project. Community Solar Projects comprise the development of an array or field of solar panels with the benefit of the solar energy targeted to a specific population, facility or use. The project that we have been evaluating is the installation of a solar panel array where the energy value produced by the solar panels would be translated into electric utility savings for the tenants of the Hommocks Park Apartments. For the tenants, the benefit would be lower monthly electric bills which will enhance the affordability of the housing units. To be clear this is not a program where the solar panels would be installed on the Hommocks Park Apartment roofs. The roofs do not lend themselves to a large array of solar panels. Alternative locations for a large array of panels would be the Hommocks Ice Rink Roof or the installation of solar panels on carports in Town Parking Lot#1. The Town would partner with a private sponsor for the installation of the panels. The private sponsor would be able to take advantage of Federal Tax Credits that can be applied to the cost of the installation of the panels. The NYSERDA grant would also be used to defray the cost of the solar panel installation. As a local government neither the Town of Mamaroneck nor the Town of Mamaroneck Housing Authority would be eligible for the tax credits. The Town has been speaking with the firm Aris Wind of Mt. Vernon, New York as a possible partner for the project. There have been several discussions with NYSERDA regarding the proposal and they are very interested based upon the direct energy benefits and the innovation of the proposal. In terms of process, the application is submitted to NYSERDA for a formal to Printed on Recycled Paper review and evaluation which will take two to three months to complete. Based upon their current interest in the project it would appear that NYSERDA would accept the project. If however NYSERDA were to disapprove the application, the grant remains intact and the Town would need to submit an alternate proposal. The purpose of this memorandum is to introduce the proposal to the Town Board for discussion. There is still work needed regarding the economics of the proposal. I hope to have additional information on the economics of the project for the Town Board work session. Stephen V. Altieri Town Administrator WORKSESSION ITEM 6 • • 4A Monday,August 28,2017 w' Walter's Hot Dogs owner dies at 95 MARK LUNGARIELLO M L U N GAR I E LO LO H U D.CO M Eugene Warrington,owner of the iconic Walter's Hot Dogs in Mamar- oneck, died Saturday,according to his family.He was 95. Warrington was the son of Walter Warrington, who founded the busi- ness 98 years ago. The roadside stand on Palmer Avenue, with its copper-roofed pagoda,is on the Na- tional Register of Historic Places. "Although the namesake falls with his father, everyone who has visited the iconic pagoda has'Uncle Gene"to thank for the Walter's ex- perience that he created and passed on from generation to generation," a posting on the Facebook page for Walter's said. Walter's is closed through Thurs- day for a period of mourning, the post said. The business has undergone rap- id expansion in recent years. Wal- ter's rolled out a food truck in 2015, and added to its fleet last year with a second,larger truck. In May,it an- nounced a new location in White i Plains and in June one in Stamford, k Connecticut. On Facebook,Mamaroneck May- or Norman Rosenblum said War- rington would be missed. "Gene was and will continue to al- ways be an icon of the spirit and es- sence of our'Friendly Village,'"Ro- senblum wrote. "Eugene Warring- ton is the ultimate example of com- munity volunteering and commitment to others." } HO1 O �4 "I" i RICKY FLORES/THE JOURNAL NEV Gloria and Gene Warrington,owners of Walter's Hot Dogs in Mamaroneck,stand near their new hot dog truck in 2015. WORKSESSION ITEM 7 • s NO ATTACHMENT • FIRE COMMISSION ITEM 1 • • TOWN OF MAMARONECK FIRE DEPARTMENT OFFICE OF THE CHIEF 'climuur6174Headquarters 205 WEAVER STREET LARCH MONT,NEW YORK 10538 t1 WEAVER 834-2100 EMERGENCY ' — 834-2101-NON EMERGENCY c— r 834-2438 CHIEF'S OFFICE STREET / 834-0922-FAX Zotafia:2/D WWW,TMFD.ORG 1.0\ To: Board of Fire Commissioners From: Chief Paul Tortorella Date: September 1, 2017 Re: Fire Report for the Month of August 2017 The following report outlines response to calls made during the month of August 2017. It summarizes the nature, the number of personnel responding and the total time spent. I have also attached a report showing a further breakdown of these alarms. Alarm Type Number Generals 2 8 Minors 23 Stills 1 Out of Town (Mutual Aid) 3 EMS 40 Drills 3 TOTAL 98 Total number of personnel responding: 625 Total time working: 39 hours and 11 minutes Respectfully Submitted, Chief Paul Tortorella Incident Type Count Report Date Ranee: From 8/1/2017 To 8/31/2017 Selected Station(s):All Incident Type Description Count Station: EMS 321 -EMS call,excluding vehicle accident with injury 41 43.16° Total-Rescue& Emergency Medical Service Incidents 41 100.00% Total for Station 41 43.16% Station: HO 116-Fuel bumer/boiler malfunction, fire confined I 1.05% 118-Trash or rubbish fire,contained I 1.05% 13 I -Passenger vehicle fire I 1.05% Total-Fires 3 5.77% 322F-Vehicle accident with injuries 7 7.37% 331F-Lock-in(if lock out,use 511 ) 1 1.05% 353F-Removal of victim(s)from stalled elevator 2 2.11% Total-Rescue& Emergency Medical Service Incidents 10 19.23% 412-Gas leak(natural gas or LPG) 4 4.21% 440-Electrical wiring/equipment problem,other 1 1.05% 444-Power line down 2 2.11% Total-Hazardous Conditions(No fire) 7 13.46% 520-Water problem,other I 1.05% 522-Water or steam leak I 1.05% 531 -Smoke or odor removal 3 3.16% 550-Public service assistance,other 2 2.11% Total-Service Call 7 13.46% 611 -Dispatched&cancelled en route I 1.05% 651 -Smoke scare,odor of smoke 5 5.26% Total-Good Intent Call 6 11.54% 700-False alarm or false call,other 2 2.11% 735-Alarm system sounded due to malfunction 1 1.05% 736-CO detector activation due to malfunction 3 3.16% 743-Smoke detector activation,no fire-unintentional 2 2.11% 744-Detector activation,no fire-unintentional 2 2.11% 745-Alarm system sounded,no fire-unintentional 8 8.42% 746-Carbon monoxide detector activation,no CO 1 1.05% Total-Fals Alarm& False Call 19 36.54% Total for Station 52 54.74% Station: STIL 111 -Building fire I 1.05% Total-Fires 1 50.00% 531 -Smoke or odor removal 1 1.05% Total-Service Call 1 50.00% Total for Station 2 2.11% Page 1 of 2 Printed 09/04/2017 15:01:57 Incident Tyne Description Count 95 100.00% Page 2 of 2 Printed 09/04/2017 15:02:17 /205 Weaver Street Town of Larchmont,New York 10538 Mamaroneck Fire De .artment Memo Ta Board of Rre Commessionem From: Paul D. Tortorella, Chief of Department Date: 9/4/2017 Re: 2nd Quarter Report 2017 Attached please find the Service Awards Report for the second Quarter 2017 as certified by Fire Council. It is my pleasure to report that 17 members have already met their yearly obligations to the program. Respectfully submitted, Paul 2ortorella 1 Town of Mamaroneck Fire Dept (223) Date Range: From 01/01/2017 to 06/30/2017 Length of Service Awards Report Printed on: 8/7/2017 Fire Calls Rescue Calls K - 0 o Total > >- > > >m D v 43 m m C _ O(7; Points W -- lD y o fD o N F 8, n n 5 = a N' Q (D 7 �d n§ s ad a' ay CO y m Awarded Last name, First MI a a a a u' Acocella, Michael J- 43 12.01 25 0 0.00 0 25.00 0.00 4.00 0.00 2.00 0.00 0.00 56.00 Astarita, Salvatore - 0 0.00 0 0 0.00 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Broderick, Thomas - 125 34.92 25 0 0.00 0 25.00 6.00 3.00 10.00 9.00 0.00 0.00 78.00 Burrell, Doug - 55 15.36 25 0 0.00 0 23.00 6.00 4.00 0.00 3.00 0.00 0.00 61.00 Carr-Smith, Brian D- 0 0.00 0 0 0.00 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Christian, Gregory T- 15 4.19 0 1 0.40 0 0.00 3.00 0.00 0.00 1.00 1.00 0.00 5.00 Cioffi, Frank J - 23 6.42 0 0 0.00 0 18.00 4.00 4.00 0.00 0.00 0.00 0.00 26.00 Collins, Brendan P- 19 5.31 0 0 0.00 0 25.00 1.00 3.00 0.00 0.00 0.00 15.00 0.00 44.00 Commender, David G- 104 29.05 25 1 0.40 0 23.00 6.00 6.00 0.00 4.00 1.00 0.00 65.00 Conlan, Matthew - 27 7.54 0 0 0.00 0 0.00 5.00 4.00 0.00 4.00 0.00 0.00 13.00 Davis. Gregory - 10 2.79 0 0 0.00 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Page 1 of 4 Fire Calls Rescue Calls -- O m o O Total =1 =m F v = 1 =a, F v -i cc y 9 0 = v ?-3, Points mg. o m o, n _ cr at Awarded ad aN as ad am as n) (ra y •• K: Ni Last name, First MI a ' am a a s a N r Duell, Harald - 32 8.94 0 0 0.00 0 2.00 3.00 1.00 0.00 6.00 0.00 0.00 1 12.00 Duggan, Marc A- 3 0.84 0 0 0.00 0 10.00 1.00 0.00 0.00 0.00 0.00 0.00 11.00 ._ i Dyer, John - 42 11.73 25 2 0.80 0 6.00 5.00 5.00 0.00 3.00 2.00 0.00 1 46.00 Galarza, Joseph - 6 1.68 0 0 0.00 0 0.00 0.00 0.00 0.00 0.00 0.00 5.00 0.00 1 5.00 Gamba, Robert - 0 0.00 0 0 0.00 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I Giordano, Joseph - 63 17.60 25 1 0.40 0 22.00 6.00 4.00 0.00 6.00 0.00 0.00 63.00 Goldberg, Noah D- 129 36.03 25 2 0.80 0 25.00 6.00 7.00 0.00 8.00 1.00 0.00 72.00 Gross, Timothy - 19 5.31 0 1 0.40 0 4.00 3.00 1.00 0.00 2.00 1.00 0.00 11.00 Hibbard, Gregory V- 139 38.83 25 0 0.00 0 25.00 5.00 6.00 5.00 4.00 1.00 0.00 1 71.00 . I Hughes, Shaun - 182 50.84 25 2 0.80 0 25.00 6.00 7.00 5.00 13.00 2.00 0.00 83.00 Liverzani, Michael A- 98 27.37 25 0 0.00 0 13.00 0.00 1.00 0.00 3.00 0.00 0.00 42.00 Mancino,Angelo - 2 0.56 0 0 0.00 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Murray, Daniel - 101 28.21 25 1 0.40 0 2.00 5.00 3.00 10.00 6.00 2.00 0.00 53.00 Nabatchian, Camron - 28 7.82 0 0 0.00 0 0.00 1.00 1.00 0.00 1.00 0.00 0.00 3.00 Page 2 of 4 Fire Calls - Rescue Calls -{ o 7), Total =-i =m f v =-, =a, f v o a a 5 v• a 5 o' Points CD as CD 0 a� as N _ z = Awarded Last name, First Ml a a= a H a a,= a" y m I Nabi, Jeffrey D- 42 11.73 25 2 0.80 0 8.00 4.00 2.00 0.00 5.00 1.00 0.00 45.00 Oviedo, Omar - 55 15.36 25 0 0.00 0 0.00 6.00 4.00 0.00 5.00 0.00 0.00 40.00 Pallett, Chris - 58 16.20 25 2 0.80 0 0.00 6.00 4.00 0.00 13.00 1.00 0.00 49.00 • Payne, Brian - 79 22.07 25 0 0.00 0 9.00 1.00 1.00 0.00 3.00 0.00 0.00 39.00 Pierce, John F - 166 46.37 25 0 0.00 0 25.00 5.00 2.00 9.00 7.00 2.00 0.00 75.00 . Rapp,Alex - 98 27.37 25 0 0.00 0 23.00 1.00 2.00 0.00 2.00 0.00 0.00 53.00 Russo, Joseph A- 330 92.18 25 12 4.78 0 25.00 6.00 8.00 5.00 12.00 2.00 0.00 83.00 Ryan, Sean P- 41 11.45 25 0 0.00 0 16.00 5.00 3.00 0.00 6.00 0.00 0.00 55.00 Sacks. Jonathan - 156 43.58 25 1 0.40 0 4.00 4.00 3.00 0.00 9.00 2.00 0.00 47.00 Siano,Andrew - 56 15.64 25 0 0.00 0 10.00 3.00 2.00 14.00 8.00 0.00 0.00 62.00 Thaule, Robert C- 21 5.87 0 0 0.00 0 0.00 6.00 2.00 0.00 4.00 0.00 0.00 12.00 Tortorella, Paul - 136 37.99 25 2 0.80 0 25.00 4.00 8.00 5.00 6.00 1.00 0.00 74.00 Vacchio, Dean - 128 35.75 25 2 0.80 0 24.00 5.00 6.00 0.00 12.00 2.00 0.00 74.00 Vacchio, Jason - 159 44.41 25 4 1.59 0 24.00 6.00 7.00 0.00 15.00 1.00 0.00 ' 78.00 Page 3 of 4 Fire Calls Rescue Calls —+ co o CCD Total 4 - 4<1 fsu o m-I g� �v m y _ 0 n = � yp Points a m a m a s m m 2 2 m N fD �O n ,Z _ Awarded Last name, First MI a a- a" a ct,a a �' Wilson,Alan M - 31 8.66 0 0 0.00 0 9.00 5.00 6.00 0.00 3.00 0.00 0.00 23.00 Number of Fire Incidents in Period: 358 Number of Rescue Incidents in Period: 251 Maximum Points Allowed: Maximum Percentage Required for Points: 10.00% Maximum Percentage Required for Points: 0.00% Drill-20.00 Number of Fire Incidents Required for Points: 36 Number of Rescue Incidents Required for Points: 0 Class-25.00 Maximum Fire Points Allowed: 25.00 Maximum Rescue Points Allowed: 0.00 Standby-20.00 Meeting-20.00 If applicable: If applicable: Office-25.00 Minimum Percentage Required for Points: 10.00 Minimum Percentage Required for Points: 0.00% Misc. - 10.00 Number of Fire Incidents Required for Points: 36 Number of Rescue Incidents Required for Points: 0 Military-50.00 Minimum Fire Points Allowed: 25.00 Minimum Rescue Points Allowed: 0.00 Disability-50.00 Page 4 of 4 AFFAIRS OF THE TOWN ITEM 1 Documents Under Work session # 3 • AFFAiRS OF THE TOWN TEM 2 • • Town of Mamaroneck Ff Z Town Center r e u D E D I i 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 townadministrator@townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Report of Bids-Contract TA-17-06 Sediment Removal- Gardens Lake Date: August 30, 2017 On August 16, 2017, the Town publicly opened and read bids for the above referenced contract. The scope of the contract includes the removal, dewatering and disposal of approximately 1,000 yards of material from the Gardens Lake. Briefly described the material will be removed primarily from that portion of the Gardens Lake between the outfall of the stream near the Lakeside Drive Bridge and the island in the center of the lake. Material will be stored on the banks of the lake in dewatering bags. Once the material has been dewatered, it will be removed by the contractor. Disposal of the material must be in a facility approved by the New York Department of Environmental Conservation. The contractor will also be responsible for providing all erosion control protection on the site. The Town received one bid for this project from Aqua Cleaner Environmental. The bid amount was $175,800. This contractor has completed sediment removal in the Village of Scarsdale and we have learned that the Village was very pleased with their work. Originally the Town had envisioned a smaller maintenance dredging project. However in view of the amount of material discovered in the lake and the plan to install aerators, the removal of a larger quantity was determined to be more practical in the long term. Capital Project#2016-49 originally included two drainage projects; the sediment removal at Gardens Lake and the installation of a new box culvert under Fenimore Road at Winding Brook Road. The value assigned to both projects was $88,000. The project is financed with budget appropriations to the Capital Fund. In view of the more urgent need to address the Gardens Lake, the recommendation is to defer the box culvert project on Fenimore Road and apply the full amount of the capital project funding to the Gardens Lake sediment removal and aerators. Less expensive alternatives for Fenimore Road appear to be available and will be evaluated as part of the upcoming budget process. Previously the Town received a very favorable quote of$14,193 to furnish and install the aerators at the lake. The installation of the aerators would be accomplished upon completion of the sediment removal. 1 ' Page toi Printed on Recycled Paper With the proposed changes the following is a summary of the revised budget for Capital Project 2016-49 and the transfer of funds required to complete the project. Original Budget Capital Project 2016-49 $88,000 Expended to Datel ($22,402) Encumbrance for Aerators ($14,193) Current Balance $51,405 Transfer of Aerator Donations from LGCA $10,483 Revised Project Balance $61,888 Expense for Sediment Removal $175,800 Contingency $ 11,095 Capital Project Deficit ($125,000) REQUESTED ACTION BY THE TOWN BOARD: AUTHORIZE THE AWARD OF CONTRACT TA-17-06 REMOVAL OF SEDIMENT FROM THE GARDENS LAKE TO THE ONLY RESPONSIBLE BIDDER AQUA CLEANER ENVIRONMENTAL OF LANCASTER, NEW YORK TO CONDUCT THE WORK REQUIRED AT A TOTAL COST OF $175,800 AND AUTHORIZE THE TOWN ADMINISTRATOR TO ENTER INTO A CONTRACT WITH AQUA CLEANER ENVIRONMENTAL. ALSO AUTHORIZES A TRANSFER OF FUNDS IN THE AMOUNT OF $125,000 FROM THE TOWNWIDE SURPLUS FUND TO CAPITAL PROJECT #2016-49 AND A TRANSFER OF FUNDS FROM THE AERATOR TRUST FUND TO CAPITAL PROJECT#2016-49 IN THE AMOUNT OF $10,483 Stephen V. Altieri Town Administrator 1 Engineering Services for Preparation of bid specifications and plans and for construction administration 21 Page i 0 W W Z O C Q O a] 0 C a m f0 CO 000 Na 000 co U. oovoo °) la cx 0 l a) COIN U n 0 a) y •� 0 b91016.1 o 0000 0 i4C) °o oo 00 00 00 co ri CO co o o ac) oo co c co o 0 V' v_0 F- D. O v_ v 00 00 0 fn C) ° N tri w Qo N o N iri CV N - N Z a) 0 W W b4 69 (A 0 co 6q 1A d9 to b9 C U' W °o m w Q ' N a) C) a) Z O b9 cYp •O Q. d " c w 0 .o a 0. W a �g m c U `�° � '- 0 a H N v jp oo�io�i a a)0 Z Z ^ m m 0 C CC M u_ 'r. 00` m ad w z F- F- ra mu) CC}O 00 v cn ►°i � c~n v w V) g � � a�p 2cjZ a=) X W 0 13 ti a� z °+ W I— 0 CO 0 .. 0 -4 O H 0 a Q Q Z to I- - CO a O F- 0 y m W It p) Fa- Z 0. 0 M 2 r, ; E •o � Wa, 13 W a m 0 co 0 W o N Q Q LL- m W LL W O y E a iii ai co . m Y 0 0 o oli Q co cn a ° h Q Q °i O Q Q cp p f/) p o I w W J p U h Z L W N U � � �, " 0 Q a Z LL a ., W X zz a c .c c 0 z 0 w Q 0 C a ce _ u) F- F- ,:,c.. OOLLL CO 00` F- Q 3 x w ■♦ s • a1 CL Z a Q u_ v v v 0 a I— 0 F- co co co w ZF- Q w U- G. D CAN NN Z .LL- (� 0 Q U. Do srM < U) W 00 tf) V 0 mo ton ton f- o — MM 0) 0 O O) In h e- W Z ,- o0 Poo Zzo 0 I. cu N 0 2u) oo � � 0 Oda) o e Q Q = _ _ = ti F- F- QQ Q a J Z J U. Q W H 1- 2 >w Y. a >> CO m a > Q U W 0 W CC TOWN OF MAMARONECK TA-17-06 SEDIMENT REMOVAL-GARDEN'S LAKE BID OPENING AUGUST 16, 2017 TIME 11:00 A.M. NAME OF BIDDER ADDRESS saw TOTAL 1. Aqua Cleaner Environmental -P 0 Box 8. Lancaster, New York 14086 ! CheckCK $175.800.00 `3 I 9 _ - AFFAIRS OF THE TOWN ITEM 3 Documents Under Work session # 2 AFFAIRS OF THE TOWN • ITEM 4 0 Town of Mamaroneck, NY' Town Board Agenda Memorandum To: Town Administrator Stephen Altieri From: Jill Fisher, Recreation Superintendent Date: August 31, 2017 Meeting Date: September 6. 2017 Subject: Authorization For Purchase of New Sound System For the Hommocks Park Ice Rink I would like to recommend the hiring of PEER 97 Music Group, LLC to supply and install a new sound system at the Hommocks Park Ice Rink. The existing system had been repaired over the years and finally gave out at the end of last season. Three companies submitted proposals with PEER 97, a local vendor from Mamaroneck providing us with the best proposal. PEER 97 is also prepared for immediate installation which would be completed in time for our first public session scheduled for October 1st. (See alternate proposals attached.) The total cost for this project is $30,419.85. Capital Project 2017-24 includes an appropriation of $12,000 for this project. I am suggesting that the remaining amount of$18,419.85 be paid for with funds from the Hommocks Park Ice Rink Trust Fund. This would leave a balance of $39,000 in the Trust Fund Account for future use. Requested Action By The Town Board: Approve a contract with PEER97 Music Group to furnish and install a new sound system at the Hommocks Park Ice Rink and to authorize a transfer of funds in the amount of$18,419.85 from the Hommocks Park Ice Rink Trust Fund to Capital Project 2017-24. O _ - O- Cr- LID - - - - M m - - - - - - N- - N .-1 M N n N N W .-I .-4 N ♦-I .N-1 N .N N i 0 D q N N N N 0 N 0 INI N W M M 0 0 M 0 M m O 0 N N M 0 N 0 p N W Q V1 VI ll1 Vl to V1 0 ,e...I o 0 0 O O O 0 0 O 0 o 0 0 0 0 0 0 00 0 0 0 0 0 0 0 N 2 2 2 2 2 2 x 2 e--1 o \ u+ o N Q Z w 0 0 0 0 0 0 LLLL V1 0 0 O v O C. 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M ~ d O W O 2' O d C •.H Q N I N o . d W w L.L. H O. O N y C O E Ip d •H LL i a"1 x > p d o∎ > Y E CO o Q d Z o - 3 E Z V > v �^ ` c > 3 O da o 3 ut W < a - O c ;; O L N w w Y vi N O Q ~ d .a = ° Z o y n o n T {- V) }' �' U m p j 3 n = V = d m W A oC m a o `! LA w m LL O 2 Q ° x u 3 , t D. \ K t O v 0 ¢ o cc N 0 l7 x n c o < A > W < c 0 U O Q. a K > u I a in m C h U l7 a a 0 -.L') 2 0= o Si 5 VI N * c O - in M -• 0 O O N ul N M O It! N N N N n a 0 0 0 0 0 0 0 N N N N N N N / ( \ E k 2 0) w o § 'a- / \ % & » § G \ ® < / / \ _ m R 0 o } 0 S R ¢ 4 4 ° \ / / y 7 CO $ 2 / E / ƒ q ' \ S � e m \ \ w Eft m 2 / \ W e .0 F- W -$ « >22 G O »§ / Ce "a` ® r . { a. Z \ /% / \ / & ƒ 2 % Q % o Z - / d < Ct \ / S / k _ a �� • C D / % w . I \ W � - O z CC / \ co CP ,Cr,\ Ex - e >a t < { \ § \ ƒ \ % . CO 0 0 / a 7 u) \ $ _ ~ / ( A2 .CD / \ / \ / C / $ c \ § e ® L0 X J I 3 z Q. / 0 \ / Z 0 / yS - / \ \ 0 0 2 2 a. ° . . . . . < a § 3 . Z @ % ® / 11 \ \ \ • \ DO \ c ƒ _ U u If / Z CC C) P � 0 0 / \ \ .- / \ q 2 > » o c z / 0 < I I . R j@ LI I- / W o_ > \ \ CC R = , • d )7 i PEER97 MUSIC GROUP /11 112 W.BOSTON POST RD. ' MAMARONECK,NY1 ( .I TEL:914-630-2408 i;' .. FAX:914-630-2411 W W W . P E E R 9 7 . C O M TAX ID: 32-0195825 Date:August 16,2017 #0503217 To Hommocks Park Ice Rink an _ DESCRIPTION UNIT PRICE NOTE TOTAL 18 HK Audio E 435W.install brackets $490.00___. 490.00^� T � �w ^��� � $8,820.00 4 HK Audio E 835 - ...y $699.00 $2,796.00 6 HK Audio 11200 Sub _._. $890.00 _-- v.�.- $5,340.00 3 Lab Gruppen IPD2400 $1,975.00 ^ -I __—_• $5,925.00 f 1 Behringer X32 Core mixer w.iPad controller and SD8 �~ -I{ interface $1,460.00 $1,460.00 I 1 Yamaha MG1OXU mixer(ice rink booth) $198.00 $198.00 2 Audio Tehnica U857QL gooseneck microphone w.AT8615 ~ —^ ��stand w -- _ $299.00 $598.00 1 I Sennheiser AW135 G3 wireless microphone — $599.95 �� -a .. $ _ $599.95 1 Belden UE6000 Plenum-rated 12AWG speaker wire "— $249.00 3 x 500 Ft. $747.00 1 CAT 6(shielded)interconnection w.extender $676.00 500 Ft $67600 1 RDL RU-NL2P Interface ..` _ ."-"'_�__-_ --- ---- — —____._______4__ - $418.00 $418.00 1 Other wiring and equipment (XLR,amp rack-wall mount) $1,430.00 "1 respect to the Article ---____—_— $1,430.00 1 Installation labor in respect to the Article 8 of NYS Labor law I $2,840.00 $2,840.00 1 Scissor lift rental w.delivery $860.00 Ij $860.00 Subtotal _— $32,707.95 INCLUDED: Sales Tax: - No w • 1 year warranty on the equipment and labor HK Audio ^ $2 2 .__..� • 4 hour technical workshop Discount 10%: -$2.288.10 • 24/7 service available/free off charge during the warranty period/ r ----_ • Professional equipment rigging provided by"Neptune Sign Co"New Rochelle TOTAL PAYABLE: I $30,419.85 /Licensed,insured and bonded/ (�_ Thank you for your business! PEER97 MUSIC GROUP LLC.,PO BOX 99,MAMARONECK, NY10543 TEL:(646)257-2073 www.peer97.com ■ , . _..1 ¶ 1 E 434 INSTALL KPT ^ytt trti ens-v.;E 43.4 Install Sul cons..,,t or a'I'Y„is two F 4 S.•,•a.nfDOilt�'s.q'alp y7,,iMiP' to lit a . to It adot4Yrov F 4'►6 n1�tDrn4Th u>un;40 '4,,, tyro E 6355,o'one array To cn re axe ter” eper6m+va9t ttrc twee sew?,you w++,• I r'°4,16; eeea apiyoma*Fty OMfg.raa t:ontroro+a 1 -12 fvt0 stow, :r1 III (4a 1. 4 i4. ■ l 1 II t �: . . I. O ELEMENTS-MODELS 6 ACCESSORIES E 835 E 435 Min/High unit Min/Nigh unit Our engineers developed the E 835 n-1,5/ Made of extruded aluminum and n qn unit to Otani you even greater featuriri true in array techno;ogy,the stabuity when you want to set up o gg_ mIdl hign untt aelbeers a nomogenetus, syste-MS.Loaded wttn eight speakers, natural ioundin3 response,rendering it can Handle 300 watts ate ohms voices and instruments with astonishing impedance The E 835 comes hignly authenticity A novel coupler/Dos recorrunendea when you want to , combination caIea E-Connect provides mfnimit*the nurrwer of mechanical a fast,convenient means of wilting it to connections Ttte E 835 and E 435 mid/ otner elements nign units'design and tuning are identical, Tne acoustical properties of two E 4355 so feel free to combine them. are iaenttcai to tnose of one E 835. irate ITEMS 1611551 1555851 i s L SUB 1200 rw : .., -. Ind paswa pa is tnk heal aoron for wltY,tan 10'*seers nurse::K a past leilta �+ .. .._. .. app,.atanf Wt aemard awn mow m,scwar K:Iafu1C,V4 L San 7240 S naf-V response ` ...�..... IQN-IW performance It f0WiB51tS poorer Porn 5HM'n 11'.11 p+ILTry LiEf siQi'ilS rariQfrg.^•M'1 ' 1 _, Ma E 210 Sao A acts' suoM0C1r.A sub ofe; to 38 Hz i li Tema Data Attessnnas r ioaos i t _ -� • d - • Compact System SIb fer i • Perfect in tarryuncuon.Mtn E 210 Sue AS system saoaoofer 1 . Powzrnaroling(CanEnuazs).600 Watt ROM Peavl ,-,-:--�-tt�' .. . • 2.10'Swalur...OP 2.S'voice cot . 'r ..» .w si►r • RS ice Mar Vs Peak 0101E TH0 eultspacel • Punta va to exnsure of deal mJUpkx 1 . Mulafuncaoror na'a71es BEHRINGER X32 Core(Main Mixer) • iii REMOTE MIXER(Official booth-ice rink) c - ' - ' - ' -' ,--j. .,., :. . t II LI LI Li , El 1) -0 .0 ,h C - v.,oP,.1' 0 0 O U O U U 4 - 0 0 0 0 Y e e Y Y 0 0 n 0 A S 0 0 0 • Y U 0 0 s LAB GRUPPEN AMPLIFIER r.-�._ r. t !.0-01.--70Zer I + SENNHEISER WIRELESS MICROPHONE I i if SLANil E1}LR TN�tr v6b5 "� f t �u r su�+atiu�n � TABLETOP MICROPHONE W.SWITCH • . .. • . I ••' . I • 1 ' STSIDA 105NUGHIS i ••••• .. ...Id. ....”...+6......-.......bs.ndthl. r MR L .torn SG a..aft dm.nwsk rom. ' DMAMMINCIR11001. Ck • slaw . , 1.1)1Mirolle-In(20/410J1 cont. 1:77 wor-- la. 1Anneueem owlithsblel ...q ' 'EWA I"Mradt lockable) ;Modem my*fee Ile NW Coreetw 3.11edoloolt MN.NOthanne0 ...PbOack fr.Induchd) ron•Msy by docka sod Pad or Phone Wog pacaktotsppkallan NECOMINCCD COMISOON I.Pwr-insolIng f.An thmt on mem- *Wane beuealdng addiftral micsachant Inn tn.Mar.. 1 Woks.miaaphorm I I ;Mr. .., '.._4 i■Nr-mos!•ir- .....-":- 1-...., , .. :am.: -i, 1 1- '1: 3icli .1-..lii- ,—......7":7.-"' "7-7:...=••••••,-i:-■---mtab.41,"...11•• •■ ( i.I ri ...• i a... 21C, I I i 1 i IC i ! i I I I i i i 21IC I 1 i IC i i ! 31C i i I I I I . 1 1 I 7: 1 i . i 1 -.v. 1 i i .:.; :.„ ; .,..„4,4•,,.. , .....:„......-:,..,:„ is_..... I • • vi "...1..n..-- .....) ....... , ,1 ,1 WOMIIIIIMO: ...,..,.......... iiii, .......... i I • .• _ .• '' 1,N000t.b. i - i I ..- i ...gt....E... SECTION I 1 --i-- . -T ---1 --..'l I i * . * * 4: * * ;IC • • I i 20A&cult i I i ! I i 7 ..N. ! . ! i . I i i '411411111111■._ I in I -7 I , . • T ISNE-)tt larIlla-' ....... 101M1r. 1 .TA=....... i . ■■■,...... 1.=.....■ 1 1■■■■■ ....,■■•• finis.=issaig ! ....... i 01111•11•11711, a* 1.1111•03 Mt .......... i .......■■■■ .■■•■■■ I.m.■.■ I■....mt.■ . .---- ■•••••■•• 1 .4 I , ,lid:i.lity.... Ar.cwi.,............ p um.- IMF INIMINM ' 1 ..-11011311 _ . . MIMI SIMI NMI 111111111111111. ........ INONNIOAL rs _ 4r ...... c. ONION . .• .ellelle.. irin .---..-= mnos • - as NW lE=PV■Mie 119 S . . , . t.".I . HR•2 il 3 , e HOMMOCKS PARK ICE RINK PROPOSED FLOOR PLAN — INDUSTRIAL ICE EQUIPMENT OPTION lose wr.e.e. .a1.1.....% . Dragan Chach Cacinovic, President, PEER97 Music Group LLC-Association of Croatia... Page 1 of 3 UMW WEE , • Member directory • Entrepreneur • Musicians Dragan Chach Cacinovic President, PEER97 Music Group LLC 000e CD • PO Box 99, Mamaroneck, NY 10543 am. : • 646-257-2073 • www.crown-ent.com ,. • chach @peer97.com Two time Grammy nominee sound engineer and producer, worked on more than 60o albums, with over ioo million sold records worldwide. Chach's extensive client list includes: Roberta Flack, Mary J.Blige, Madonna, Mariah Carey, DMX,Jadakiss, EVE, https://croampro.com/members/dragan-chach-cacinovic-president-peer97-music-group-11c/ 8/25/2017 Dragan Chach Cacinovic, President, PEER97 Music Group LLC—Association of Croatia... Page,2 of 3 Jay-Z, Swizz as well as numerous movie soundtracks including: "Drumline", "2 fast 2 furious" and "Notorious". Founder and the owner of PEER97 Music Group a full service production company and two independent record labels: Jazzette Records and NoDiss(k) Records. As a sound designer Chach provide a service to many "Fortune 500" companies including: Google, Motorola, Chevrolet,JP Morgan, Blackstone, Wells Fargo Securities, AIG and many others. Over the last 8 years Chach and his team produced over a 10o concerts in 17 USA and Canada cities featuring Croatian artists and groups. Education • University of Zagreb (Electronics) OTHER MEMBER LOOKUP Narne, company... City... FIND INFORMATION About Us Members directory News Resources Sponsorship https://croampro.com/members/dragan-chach-cacinovic-president-peer97-music-group-llc/ 8/25/2017 . Dragan Chach Cacinovic, President, PEER97 Music Group LLC—Association of Croatia... Page 3 of 3 WORK WITH US Become a Member Local Chapters Sponsorship Contact Us Facebook Twitter LinkedIn © 2017 Association of Croatian American Professionals (ACAP). All rights reserved. Disclaimer: this website is for informational purposes only. The ACAP does not guarantee the accuracy of any information contained herein. Developed and hosted by: https://croampro.comlmembers/dragan-chach-cacinovic-president-peer97-music-group-llc/ 8/25/2017 e o - Q U O T A T I O N O ____/ 7 Sound Assodat..Ineorpor.ad 10 ' 4 979 Saw MW River Read A [._T_';' ; Yonkers,NY 10710 Phone:(014)9833462 �' 1 r Fax(914)9834230 . 1.4, email:IrobeMCsoursM.tod.teeAom TO: Hommocks Park Ice Rink Contact RLunde@TownolMamaroneckNY.org 140 Hommocks Road Larchmont,NY 10538 PREPARED BY: Eric Fredericks PROJECT: Ice Rink Sound System DATE: June 27,2017 OTY. MANUFACTURER MODEL DESCRIPTION UNIT PRICE EXTENSION 6 JBL AWC159 15'ALL WEATHER SPEAKER(70V) $ 1,131.00 $ 6,786.00 6 JBL AWC129 12'ALL WEATHER SPEAKER(70V) $ 737.10 $ 4,422.60 3 JBL AWCI5LF 15'ALL WEATHER SUBWOOFER(70V) $ 858.00 $ 2,574.00 12 JBL CONTROL 14C/T 2-WAY 4'CEILING LOUDSPEAKER(70V) $ 90.87 $ 1,090.44 1 YAMAHA MTX3 26 x 8 MATRIX MIXER/PROCESSOR $ 1,208.22 $ 1,208.22 1 YAMAHA EXi8 8 CHANNEL INPUT EXPANDER FOR MTX3 $ 925.51 $ 925.51 1 YAMAHA DCP1V4S 1 KNOB 6 4 SWITCH CONTROL PANEL $ 107.45 $ 107.45 5 YAMAHA DCP4V4S 4 KNOB 6 4 SWITCH CONTROL PANEL $ 222.30 $ 1,111.50 2 LAB GRUPPEN E 10:4 4 CHANNEL 1000W AMPLIFIER $ 1,144.00 $ 2,288.00 5 LAB GRUPPEN E 12:2 2 CHANNEL 1200 W AMPLIFIER $ 886.60 $ 4,433.00 $ - $ - 4 BELDEN 61000E 1000'12/2 PLENUM SPEAKER CABLE $ 687.32 $ 2,749.29 2 BELDEN 9451P 1000'PLENUM MIC CABLE $ 598.00 $ 1,196.00 1 BELDEN 1594A 1000'PLENUM CAT 5e CABLE $ 325.00 $ 325.00 1 SAI PCG INSTALL HARDWARE/MISC. $ 2,925.00 $ 2,925.00 1 SAI GENIE LIFT RENTAL $ 1,000.00 $ 1,000.00 $ - $ - 1 SAI SYSTEM INSTALL 10 PERSON DAYS $ 9,750.00 $ 9,750.00 1 SAI SYSTEM TERMINATION 2 PERSON DAYS $ 1,950.00 $ 1,950.00 + 1 SAI SYSTEM TUNING 2 PERSON DAYS $ 1,950.00 $ 1,950.00 1 SAI SHIPPING/FREIGHT $ - $ 1,403.76 TOTAL $ 46,792.01 TAX • GRANO TOTAL: S 46,792.01 •ALL PRICES QUOTED HEREIN MAYBE CONSIDERED FIRM FOR A PERIOD OF THIRTY(TO)DAYS IRON THE DATE OF THIS QUOTATION UNLESS OTHERWISE SPECIFIED AND SUBJECT TO REVISION OR CANCELLATION IF CONDITIONS CHANGE BEFORE ACCEPTANCE. • Joseph Juntunen 7281 113th Street Apt.2D Forest Hills, NY 11375 US (917) 806-6407 josephjuntunen @gmail.com ESTIMATE ADDRESS ESTIMATE# 1002 Rob Lunde DATE 01/30/2017 Hommocks Park Ice Rink EXPIRATION DATE 07/31/2017 740 W. Boston Post Road Mamaroneck, NY 10543-3353 USA • ACTIVITY AMOUNT Audio Equipment 20,448.44 All Necessary Speakers,Amplification & Processing Power Distribution Equipment 1,293.00 All Necessary Electrical Power Distribution Equipment Custom Rack Equipment 3,373.00 All Necessary Equipment for Custom Rack Installation Microphones&Accessories 10,102.31 All Wireless &Wired Microphone Equipment Cables 2,825.00 All Necessary Cabling Rigging Parts 400.00 All Necessary Rigging Parts Subtotal: 38,441.75 Sales Tax 2,9e68 7.375%Westchester County Sales Tax on All Equipment Labor 4,500.00 2 Technicians x 5 8hr Days Client to provide lift for access to beam's when necessary. TOTAL $45,776.83 Client is responsible for all electical and audio wiring&installation as _ 2 &35 .-08.S per design requirements. Accepted By Accepted Date AFFAIRS OF THE TOWN c. ITEM 5 Town of Mamaroneck, NY Town Board Agenda Memorandum To: Town Administrator Stephen Altieri From: Rosalind Cimino Date: 08/31/17 Meeting Date: 09/06/17 Subject: IT Operating Budget Transfer Request Since the submission of the tentative budget last year, several items have arisen that have negatively impacted the IT operating budget. They are as follows: • In November, the cost for our Desktop Support Tech (Nate) increased from $25 per hour to $60 per hour as his skills and certifications increased. This rate is still below the $100 per hour average other municipalities pay for Desktop Support. (impact to budget- $35,435) • Since the 2017 budget was the first full year of maintaining an IT Department after the corrections of the old IT infrastructure in 2016, I underestimated the need for level 4&5 Server and Network support and was over budget by$27,437.50 by June 30th. I am requesting that amount with an additional $20,000 to cover issues thru the end of 2017. I am currently negotiating a fixed maintenance plan with CCS that will include the cost of maintenance, repairs and unanticipated issues which will be included in the 2018 IT Budget submission to eliminate this situation. • The addition of a second IT intern to be utilized in the Police Department to assist in supporting their software upgrades. His rate is $15 per hour to work no more than 17.5 hours per week for a total cost of$5250 thru December 31st. • The stipend of$15,000 for the IT Director to provide 24/7 support for 2017 as approved by the Town Board in February. This is a stipend to provide the service in house for a period of 1/1/17 to 12/31/17 and will be added as a supplement in the 1680 Consultant line for Town Board consideration in the 2018 budget process with the cost yet to be determined. • The 1680 Equipment line was budgeted for$4000. I am requesting an additional $2000 to cover repairs and replacements for lost chargers, broken cables, keyboards and mice and monitors, etc. • An additional $4000 to perform an assessment of the current IT infrastructure at the Fire Department in anticipation of the IT Capital Budget request to reduce the number of unknowns before the project starts in 2018. • Total transfers to the A Fund = $79,898.00 • Total transfers to the B Fund = $29,225.00 Requested Action by the Town Board: Authorize the transfer of funds in the amounts specified for the Town wide A and Part Town B Fund as detailed in the attached schedule prepared by the Comptroller. Thank you. • 2 t;. z W W Z O C O 0 M z sz 0 co o 0 0 0 0 0 0 0 0 0 u. tiD Q) 000) N O tt) 0N- W CO O O N N 0 N Q Uf) CD h. (N s 0 N U) (0 N W W t» try to is ca t» is is V) 2 O 2 � Q Q J 4 ti v W °a Wu a 0 ow m -1 CC Z � a4 n Z w L_ W E z i• LL. 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