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Home My WebLink About2017_04_19 Town Board Meeting PacketTOWN OF MAMARONECK TOWN BOARD AGENDA WEDNESDAY APRIL 19, 2017 THE TOWN BOARD WILL CONVENE - AT 5:0013M, IN CONFERENCE ROOM A TO DISCUSS: 1. Request for Executive Session 2. Presentation — Bicycle Lanes 3. Update — Residential Sewer Lateral Regulations 4. Update — Westchester Joint Water Works Projects 5. Review — New York State Budget - Highlights 6. Human Rights Committee 7. New Business 8:OOPM CALL TO ORDER - Town Court SUPERVISOR'S REPORT CITIZEN COMMENTS BOARD OF FIRE COMMISSIONERS 1. Authorization — Sale of Surplus Fire Equipment 2. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1. Salary Authorization — Highway Department 2. Authorization — Transfer of Funds — IT Budget 3. Resolution — In Rem Proceeding 4. Consideration of Certiorari APPROVAL OF MINUTES — April 5, 2017 REPORTS OF THE COUNCIL TOWN CLERK'S REPORT NEXT REGULARLY SCHEDULED MEETINGS — May 3, 2017 & May 17, 2017 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810. TOWN BOARD MEETING-WORKSESSION AGENDA WEDNESDAY APRIL 19,2017- S:OOPM MAMARONECK TOWN CENTER -CONFERENCE ROOM A 1. Request for Executive Session (No Attachment). 2. Presentation — Bicycle Lanes (See Attachment) 3. Update — Residential Sewer Lateral Regulations (See Attachment) 4. Update — Westchester Joint Water Works Projects (See Attachment) 5. Review — New York State Budget - Highlights (See Attachment) 6. Human Rights Committee (No Attachment) 7. New Business ` WORKSESSION ITEM 1 C1 o vo Town of Mamaroneck z Town Center C 740 West Boston Post Road, Mamaroneck, NY 10543 3353 UL"L"L Ii TEL: 914/381-7805 OFFICE OF THE TOWN SUPERVISOR FAX: 914/381-7809 supervisor@townofmamaroneckNY.org townadministrator@townofmamaroneckNY.org April 19,2017 Dear Resident: Re:2017 Westchester County Sewer District Tax In recent weeks you received your 2017 Town of Mamaroneck and Westchester County property tax bill and for many of you there was a noticeable change in the property taxes paid for Westchester County Sewer District services. Let me explain why this happened. A portion of the taxes you pay to Westchester County funds the processing and treatment of sanitary sewage that flows from local municipalities. The County government operates thirteen separate sewer districts. The Town of Mamaroneck is located in two of the County's Sewer Districts;the Mamaroneck Valley Sewer District and New Rochelle Sewer District. Properties are assigned to a specific sewer district based upon sewage flow and individual sewer plant capacity. Previously your property was assigned to the Mamaroneck Valley Sewer District when in fact the sewage from your property eventually flows into the New Rochelle Sewer District. The New Rochelle Sewer District encompasses a portion of the unincorporated Town of Mamaroneck,all of the Village of Larchmont,and portions of the City of New Rochelle and Village of Pelham Manor. The misclassification of your property was an error by the Town that required correction to make certain that our tax billings were right. Therefore your 2017 Town and County Tax bill reflects the re-classification of your property from the Mamaroneck Valley to the New Rochelle Sewer District. The reclassification impacted 740 properties in the unincorporated area of the Town. The difference in your County Sewer Taxes is due to the higher costs associated with operation of the New Rochelle Sewer District. The 2017 Budget for the New Rochelle Sewer District is$21.8 million,and of that total, $18.3 million is funded through property taxes.The Town is required to collect$4.8 million of those taxes.The single largest driver of the cost for the New Rochelle District is the debt associated with a federal and state mandated$250 million upgrade to the New Rochelle Sewage treatment plant that was completed in 2016. The 2017 tax levy for the Mamaroneck Valley Sewer District to be collected by the Town is$3.9 million. Prior to the reconstruction of the New Rochelle sewer plant,the tax levies and tax rates for the two districts were much closer. So it was the reclassification of your property into the New Rochelle Sewer District and higher tax levy that drove the increase in your county sewer district taxes this year. I understand everyone's displeasure over this issue and apologize for any inconvenience this has caused, but it was important to correct the Town's tax billings once the inaccuracy had been discovered. Please feel free to contact the Town if you have additional questions or concerns. Sincerely, Atira ancy S son Stephen Altieri Town ' ••ervisor Town Administrator c Town of Mamaroneck Town Center 740 West Boston Post Road,Mamaroneck,NY 10543-3353 TEL:914/381-7805 OFFICE OF THE TOWN SUPERVISOR FAX:914/381-7809 supervisor@townofmamaroneckNY.org townadministrator@townofmamaroneckNY.org April 19,2017 Dear Resident: Re:2017 Westchester County Sewer District Tax In recent weeks you received your 2017 Town of Mamaroneck and Westchester County property tax bill and for many of you there was a noticeable change in the property taxes paid for Westchester County Sewer District services. Let me explain why this happened. A portion of the taxes you pay to Westchester County funds the processing and treatment of sanitary sewage that Flows from local municipalities. The County government operates thirteen separate sewer districts. The Town of Mamaroneck is located in two of the County's Sewer Districts;the Mamaroneck Valley Sewer District and New Rochelle Sewer District. Properties are assigned to a specific sewer district based upon sewage flow and Individual sewer plant capacity. Previously your property was assigned to the Mamaroneck Valley Sewer District when in fact the sewage from your property eventually flows into the New Rochelle Sewer District. The New Rochelle Sewer District encompasses a portion of the unincorporated Town of Mamaroneck,all of the Village of Larchmont,and portions of the City of New Rochelle and Village of Pelham Manor. The misclassification of your property was an error by the Town that required correction to make certain that our tax billings were right. Therefore your 2017 Town and County Tax bill reflects the re-classification of your property from the Mamaroneck Valley to the New Rochelle Sewer District. The reclassification impacted 740 properties in the unincorporated area of the Town. The difference in your County Sewer Taxes is due to the higher costs associated with operation of the New Rochelle Sewer District. The 2017 Budget for the New Rochelle Sewer District is$21.8 million,and of that total, $18.3 million is funded through property taxes.The Town is required to collect$4.8 million of those taxes.The single largest driver of the cost for the New Rochelle District is the debt associated with a federal and state mandated$250 million upgrade to the New Rochelle Sewage treatment plant that was completed in 2016. The 2017 tax levy for the Mamaroneck Valley Sewer District to be collected by the Town is$3.9 million. Prior to the reconstruction of the New Rochelle sewer plant,the tax levies and tax rates for the two districts were much closer. So it was the reclassification of your property into the New Rochelle Sewer District and higher tax levy that drove the increase in your county sewer district taxes this year. I understand everyone's displeasure over this issue and apologize for any inconvenience this has caused,but it was important to correct the Town's tax billings once the inaccuracy had been discovered. Please feel free to contact the Town if you have additional questions or concerns. Sincerely, ,Ar" - ancy on Stephen Altieri Town ervisor Town Administrator ATTACHMENT A WORKSESSION ITEM 2 WHEREAS, "Complete Streets" Policy takes into account multiple users of public streets, such as, bicyclists, pedestrians, children, persons with disabilities, motorists, movers of commercial goods, seniors, and users of public transportation,to contribute to a higher quality of life, a healthy economy and environment, and a thriving community; and WHEREAS,the integration of multi modal transportation in the design and maintenance of streets and highways will increase the peak load and efficiency of the road network as well as reduce traffic congestion by increasing mobility options, limit greenhouse gas emissions,and improve overall safety and the general quality of life; and WHEREAS,the complete streets policy,which accounts for all users,will result in traffic calming measures that will increase the mobility and safety of roadways for pedestrians and motorists alike;and WHEREAS,the design and construction of new roads and facilities should anticipate and prioritize future demand for biking,walking, and other alternative methods of transportation during improvements as well as new projects; and WHEREAS, Complete Streets are supported by the Institute of Traffic Engineers,as well as municipal planners, and other public health professionals. NOW,THEREFORE, BE IT RESOLVED,that the Town Board of the Town of Mamaroneck hereby establishes and adopts a sustainable Complete Streets Policy whereby all street projects including design, planning, reconstruction, rehabilitation, maintenance, or operations by the Town of Mamaroneck shall consider designs and be executed in a balanced, responsible,and equitable way to accommodate and encourage travel by bicyclists, public transportation vehicles and their passengers, and pedestrians of all ages and abilities; and be it further RESOLVED,The needs of all users should be incorporated into all planning,design, approval, and implementation processes for any construction,or retrofit of streets, bridges,or other portions of the transportation network including pavement resurfacing, restriping, and signalization operations if the safety and convenience of users can be improved within the scope of work;and be it further RESOLVED that the Town shall view all transportation improvements as opportunities to improve safety, access,and mobility to all travelers in the Town in the effort to make walking and cycling a viable alternative to driving. f n liminary Recommendati;dii. March 10..017.. } L1•t I• "i+4 14fi 4\ � 4* � ...:. •.:k•.:••:' �:::':.;'.;•;:i. •}off :..:. . . liminary Recommendati;dii. March 10..017.. } Agenda • Background/ Timeline • Potential Bike Routes • Evaluated Route Options • Proposed Short -Term Projects • Key Next Steps Background / Timeline • Early `16 Preliminary Evaluation • January `17 Preliminary Recommendations o Present to Stakeholders • Feb -Mar `17 Draft Final Recommendations o Present to Stakeholders March 117 Final Recommendations Ilk Connecting Major Destinations • Train Stations Schools (Elementary/Middle /High) • Government/Civic Centers • Parks • Clubs Religious Centers • Retail Hubs Destinations & Jurisdictions • Train Station School (Elementary) • School (Middle) • School (High) • Government/Civic • Park • Club Religious Center • Retail Hub — — — State Road — — — County Road Potential Bike Routes Planned Project Other Potential Bike Routes • Train Station State Road — — — County Road School (Elementary) • School (Middle) • School (High) • Government/Civic • Park • Club 0 Religious Center • Retail Hub State Road — — — County Road Evaluated Route O Which have Short -Term Potential? • Provide relatively direct connections between significant destinations • Can be implemented easily o Roadway markings o Signage/signal changes o No construction o Minor impact on parking o Minimal cooperation needed from private entities Short -Term Potential Larch mont-Hommocks via Locust Ave WHY • "Easy" connection to Hommocks M.S. • Connects to Larchmont Ave bike lane HOW • Shared Lanes (signs + markings) on Cherry, Monroe, Locust (EB/WB), Birch (WB) • Signs + markings on Flint Park pathways CHALLENGES • Some WB bicyclists may go "wrong way" on Locust Ave rather than detour to Birch Ln • School drop-off times make it a less easy route for children . I,. I � �� SIp e*' HOMMOC'KS PARK y 9� y$ G400 'Qa nWT PARK 42 w Chatsworth Avenue El SAN I QN W all. 5< r K L A� Q o a � � Larchmont Public Library y �•. �` FYere-grican SchoolQQ Short -Term Potential Larch mont-Hommocks via Flint Ave WHY • "Easy" connection to Hommocks M.S. • Connects to Larchmont Ave bike lane HOW • Shared Lanes (signs + markings) on Cherry, Flint Ave, Flint PI, Shore Dr • Signs + markings on Flint Park pathways CHALLENGES • Tricky turn from Flint Ave to Flint PI Ip MOMMOCKS PARK Xm A_ +Cr PARK 1 qt Chatsworth Avenue ,%` (ti it �.� c �Of �y t v ' • Q0 El School Ap. r� , C ' OL*Ilhmont Publici rc . Fr ndi-American Sc 04� ..A 4,, <-W Short -Term Potential Central School Connections WHY • Provide connections to Central and Hommocks schools to northern neighborhoods HOW • Shared Lanes on Richbell Rd to Shared -Use Path on BPR • Shared Lanes on Burton Rd/ private road/parking lot to Shared -Use Path on BPR • Shared Lanes on Cargil Park Rd to signed route through Stop & Shop parking lot • Bike Lane/shared sidewalk on Hommocks Rd CHALLENGES • Confusing, uncomfortable route through parking lots • Major improvements necessary on Boston Post Rd to be bike - able G 'fiq, 191St John & Paul SchoolP. .0 ' c -AZ `� Schoo � %*` Fey Green t Howep Ave ` Rd Hommocks Middle 1 ORK ESO '/y j ,1 HOMMOM PARK y r Aw& /S Short -Terra Potential Palmer Avenue Spine WHY • Alternative to Route 1 for East- West connections • Links Central School, Weaver St, Larchmont station HOW • Bike Lanes on Palmer Ave and Depot Way East • If parking can't be removed on north side, could use Shared Lane(s) CHALLENGES • Potential parking loss • Requires loss of one EB travel lane on Depot Way East sf 0 'Pa Zrwhf G � S]ohn & Paul School f .� o� % �* f"t..., Howeq Ave 0 man] hoc �a6k ce Schoo 44K a Hom Rd qy� ,Q� me _� 0 Short -Term Potential Weaver Street over the Thruway WHY • Key connection over the Thruway and Metro -North • Links to longer-term connections to the north HOW ® Curbside Bike Lanes (short- term) ® Potential for Shared -Use Path (long-term) CHALLENGES • May be difficult to achieve preferred bike lane width (6') ® Challenging intersections 5``'p o o' sf i4v N��AffV Howen Ave rt Ceittk; Schoo i CJS cf' Fido, Rd Short -Term Potential Murray Avenue School via North Chatsworth Ave WHY • City -controlled & wider than Murray Ave • Links directly to downtown Larchmont & train station • Links to Memorial Park HOW • Shared Lanes and/or Bike Lanes on Chatsworth, North Chatsworth & Forest CHALLENGES • Shared Lanes may not provide sufficient level of comfort • Bike Lanes may require loss of on -street parking v` vV% PI .No% X40 ' 1 MwraYAvow M=eMY School omheod5 ft P i 1 yt 1 s � 0##"W* 4 � � O Fob ices, rchr 5 s 5' HDRONA vV% PI .No% X40 ' 1 MwraYAvow M=eMY School omheod5 ft P i 1 yt 1 s � 0##"W* 4 � � O Fob ices, rchr 5 s 5' HDRONA Short -Terry' Potential Murray Avenue School via Murray Ave WHY • More direct & less steep than North Chatsworth • Links directly to downtown Larchmont & train station HOW • Shared Lanes and/or Bike Lanes on Murray & Forest • Streamlined implementation if Town reacquires Murray Ave jurisdiction from County CHALLENGES • Shared Lanes may not provide sufficient level of comfort • Bike Lanes may require loss of on -street parking Seim Rd Vim PI C7' toUwyavcmeysd=i $ 11P 0� 01dd Rd f moo, ' .0 I I CY iFl{1 moo, t�� #10� VhW�;M �♦ I 002Pa IIr41 1601 `�♦ a ti Short -Term Potential Orienta Access WHY • Connect to Beach Clubs • Connect to Westchester Day School & High School HOW • Shared Lanes on Bleeker Ave and Orienta Ave where no path exists • Improve signage & markings on existing asphalt path (widen if possible) CHALLENGES • Existing "bike path" is extremely narrow • Doesn't yet connect to anything at north end go • Impactful Short -Term Projects within TOM 1. North Chatsworth connection to Murray Avenue School 2. Palmer Avenue "Spine" (Phase 1) Short -Term Project Palmer Avenue Spine KEY CONNECTIONS • Larchmont Train Station • Mamaroneck High School • Central Elementary School • Weaver Ave (future route) PROPOSED DESIGN • Curbside Bike Lane (south side) — eliminate curbside parking • Offset Bike Lane (north side) — preserve curbside parking CHALLENGES • Parking loss/drive compliance • Requires loss of one EB travel lane on Depot Way East • Frequency of driveways • Several challenging intersections �9,, A,4�0 V A% IS", C$° iv/ k I '14� S John & Pad school f r, HOW Ave R A16 0, C _N a- I M ,?a,•Hon me Short -Terra Project Palmer Avenue Spine DESIGN DETAILS • Buffer (1'-3') bike lanes where street width allows • Bike lane designs as per NACTO Urban Bikeway Design Guide / AASHTO Bike Guide • Dash bike lanes at driveways • Dash bike lanes (and consider green bike lane markings) at intersections • Consider bike boxes (or 2 - stage turn boxes) at key intersections e.g. Depot Way, Cargil Park Rd, High School driveway • Dash (north side) or drop (south side) bike lanes at bus stops Short -Term Project Palmer Avenue Spine DESIGN DETAILS • Buffer (1'-3') bike lanes where street width allows • Bike lane designs as per NACTO Urban Bikeway Design Guide/ AASHTO Bike Guide • Dash bike lanes at driveways • Dash bike lanes (and consider green bike lane markings) at intersections • Consider bike boxes (or 2 - stage turn boxes) at key intersections e.g. Depot Way, Cargil Park Rd, High School driveway • Dash (north side) or drop (south side) bike lanes at bus stops Short -Term Project Palmer Avenue Spine DESIGN DETAILS • Buffer (1'-3') bike lanes where street width allows • Bike lane designs as per NACTO Urban Bikeway Design Guide / AASHTO Bike Guide • Dash bike lanes at driveways • Dash bike lanes (and consider green bike lane markings) at intersections • Consider bike boxes (or 2 - stage turn boxes) at key intersections e.g. Depot Way, Cargil Park Rd, High School driveway • Dash (north side) or drop (south side) bike lanes at bus stops Short -Term Potential Murray Avenue School via North Chatsworth Ave (or Murray Ave) KEY CONNECTIONS • Murray Avenue Elementary School • Downtown Larchmont, train station & Memorial Park PROPOSED DESIGN • Shared Lanes on North Chatsworth (or Murray Ave) & Forest Ave • Improved path through Memorial Park CHALLENGES • Shared Lanes may not provide sufficient level of comfort • Varying street width requires more detailed design (e.g. to best locate shared lane markings) VW% A SAA $ ' MWMA►vaK gSaool i 1 oil I' 00W Re v51 "I All � Ra 1 1 � �op sp P� 4%* 400 gym ecnr How*" A Short -Terre Potential Murray Avenue School via North Chatsworth Ave (or Murray Ave) DESIGN DETAILS • Shared Lane designs as per NACTO Urban Bikeway Design Guide / AASHTO Bike Guide • Place Shared Lane Markings (SLMs or "sharrows") where bicyclists are most safely located horizontally (e.g. beyond "door zone" if there is curbside parking) • Accompany Shared Lanes with appropriate signage Short -Term Potential Murray Avenue School via North Chatsworth Ave (or Murray Ave) DESIGN DETAILS • Shared Lane designs as per NACTO Urban Bikeway Design Guide /AASHTO Bike Guide • Place Shared Lane Markings (SLMs or "sharrows") where bicyclists are most safely located horizontally (e.g. beyond "door zone" if there is curbside parking) • Accompany Shared Lanes with appropriate signage Short -Term Potential Murray Avenue School via North Chatsworth Ave (or Murray Ave) DESIGN DETAILS • Shared Lane designs as per NACTO Urban Bikeway Design Guide / AASHTO Bike Guide • Place Shared Lane Markings (SLMs or "sharrows") where bicyclists are most safely located horizontally (e.g. beyond "door zone" if there is curbside parking) Key Next Steps ✓ 1. Vet &flesh out Quick Wins 2. Implement Quick Wins 3. Pursue longer-term corridor study of Route 1 o Use Route 9 Active Transportation Conceptual Design Plan as model for scope/processg o Identify funding sources (e.g. NYMTC Subregional Planning Grants; NYS REDC; FHWA C MAQ, TAP, HS I P, etc) 4. Explore other longer-term options Reference 1. NACTO Urban Bikeway Design Guide: http://nacto.orq/publication/urban-bikeway-desiqn-quide/ 2. AASHTO Bike Guide: https://bookstore.transportation.org/item details.aspx?ID =1943 Thank you! WORKSESSION ITEM 3 11 Town of Mamaroneck Town Center L 740 West Boston Post Road, Mamaroneck, NY 10543-3353 • TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 townadministrator@townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Update Private Sewer Lateral Regulations Date: April 12, 2017 The question remains as to how the Town should regulate the inspection, maintenance or replacement of private sanitary sewer laterals entering the Town's sewer system. How the Town decides to address this issue will in part be determined by the extent to which private sewer laterals contribute to the larger problem of inflow and infiltration of storm/ground water into the sanitary sewer system. At this point there is no clear data that quantifies the amount of inflow and infiltration attributable to private sewer laterals. In the absence of this data it is uncertain how restrictive sewer lateral regulations should be for their maintenance. In June, the Sewer System Evaluation Study is expected to be complete. The evaluation will identify all defects in our sanitary sewer system. Defects could range from minor repairs such as re -sealing of sewer manhole basins to major replacements of portions of our sanitary sewer system. By September we expect to have a full accounting of both the needed repairs and the cost for each repair. The next phase will be to issue contracts for the repairs which must be completed by December of 2019 in accordance with our IMA with Westchester County. Once repairs have been completed by the Town and the other three communities in the New Rochelle Sewer District the County will compare wet weather sewer flows into the treatment plant. With repairs completed to the municipal sewer system there should be a noticeable reduction in wet weather flows. Normal sewer flows into the plant range from 15 to 20 million gallons per day. This past week during the heavier rain events the plant received upwards of 60 million gallons per day. If after repairs, flow totals are close to the normal flow rates it would indicate that the municipal systems were the major contributors to inflow and infiltration problem. If however the flow rate after repairs remain noticeably higher than normal flow rates, that is an indication that private sewer laterals may be a major contributor to the problem. One alternative for the Town is to address this problem incrementally. Therefore until we can establish better data regarding the impact of sewer laterals on the inflow and infiltration problem, the Board may want to consider legislation that would require a video inspection of private sewer laterals at the time of transfer of a property. The legislation would need to establish thresholds that would trigger either a repair or replacement of the sewer lateral. Therefore additional research is necessary as to determine the appropriate thresholds. Should the future flow data indicate that sewer laterals pose a larger problem for inflow and infiltration, then the Town Board can consider more aggressive regulations regarding repair and replacement of sewer laterals. We Stephen -V. Altieri Town Administrator WORKSESSION ITEM 4 WJWW Background and Update April 2017 In September 1999, the Attorney General of the State of New York sought and obtained an injunction to require the Westchester Joint Water Works (the ' WJWW") to build a water filtration plant for its Rye Lake water supply. The WJWW submitted a plan to build a filtration plant that would cost its members approximately $70 million to build and $1.5 million per year to operate. The New York State Health Department approved the plans on April 6, 2006. The WJWW awarded contracts on August 3, 2006 and construction commenced on August 29, 2006. The Supreme Court of the State of New York has ruled that construction had to be completed by December 3, 2008. Construction has been halted due to litigation, permitting issues and the requirement to approve an environmental impact statement by the Harrison Planning Board. The process before the Harrison Planning Board is continuing and management is uncertain when this will be completed. With the endorsement of New York State, Management moved forward with an alternative to the filtration plant. The alternative involved a joint venture with Westchester County to get access to ultraviolet treated water. WJWW, as well as its member municipalities, entered into an inter- municipal agreement in April 2010 with Westchester County for this purpose. The County UV Alternative, as it is known, involved WJWW constructing a pipeline and pump station as well as modifying some existing interconnections and infrastructure. The total cost of this alternative to WJWW was expected to be $50 to $70 million which included its anticipated share of the cost to be incurred by Westchester County to construct a pipeline, pump station and various other infrastructure to access New York City's ultraviolet plant at Eastview. Westchester County subsequently decided not to pursue the County UV Alternative pipeline as planned. As a result, the WJWW is now pursuing another alternative, which has been discussed with New York State. This involves interim modifications to increase water flow from its shaft 22 pipeline along with building another pipeline in the longer term from Delaware Aqueduct Shaft 20 in Greenburgh to connect directly with the WJWW system. It would allow for sufficient volume to provide UV treated water to the entire WJWW system and eliminate Rye Lake as a source of water. A conceptual plan was completed in December 2014 relating to this alternative and submitted to New York State. While the State engineering review is in progress, WJWW continues to advance its design and engineering efforts relative to UV alternative projects identified in the December 2014 plan. To date, WJWW has received positive feedback from the NYSDOH regarding its continued pursuit of this approach. As a result, WJWW has initiated two projects that in combination will allow for the distribution of Shaft 22 UV treated water to 100% of its system during the non -irrigation season (October to April), while the longer term Shaft 20 connection and pipeline is being constructed as another acceptable alternate. The projects include the recently constructed and now operational booster station at the Kenilworth tank location in Harrison and the soon to be constructed new 16" water transmission main from North Barry Avenue in the Village of Mamaroneck to Macy Road in the Town of Harrison. c WORKSESSION ITEM 5 c ' = Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR Memorandum To: Supervisor and Town Board Re: Summary of New York State Budget Date: April 12, 2017 TEL: 914/381-7810 FAX: 914/381-7809 townadministrator@townofmamaroneck.org I thought that the Town Board would be interested in reviewing a summary of the New York State adopted 2017/18 Budget which is attached. Those sections that most impact the Town are the following: Labor- Worker's Compensation Reform Economic Development- State and Municipal Facilities Program Water Infrastructure Transportation Infrastructure In his original budget proposal, the Governor proposed linking AIM funding to local governments with a required countywide referendum on shared services. Although that proposal did not make the final adopted budget, an alternative was adopted. The alternative proposal is explained on the last page of the attachment. If you have any questions prior to our work session please let me know. X�/� Stephen V. Altieri Town Administrator Z1 PHMA.ri nn RPrvHM P—r 2017-2018 State Budget Highlights Although seven days past the April V statutory deadline for enactment of the 2017-2018 State Budget, the Governor and Legislature agreed to and adopted a $1538 Spending plan for the current fiscal year. Highlights of the 2017-2018 State Budget are provided below: General Government Expansion of Executive Powers: The 2017-2018 State Budget provides flexibility for the Governor to adjust spending during the fiscal year to account for any changes at the federal level in terms of federal aid. Under the Trump Administration, if federal aid is reduced by $850M or more, the New York State Director of the Budget will develop a plan to make uniform spending reductions. This plan would take effect automatically unless the legislature passes their own plan within 90 days. Health Care Health Care Capital Funds: The 2017-2018 State Budget allocates $500 million in capital for the Health Care Facility Transformation Program by: o Limiting the use of funds for projects applied for under the FY 2017 Health Care Facility Transformation Program to $300 million and requiring those funds to be awarded by May 1, 2017 o Allowing stakeholder and community input regarding the purposes, criteria, process, and the range of eligible community-based providers related to a request for application for the remaining funds to be distributed o Expanding the minimum available funding available to community-based providers to $75 million Drug Pricing: The 2017-2018 State Budget Amends pharmacy co -payment and reimbursement rate methodology to conform to federal regulations; Increases the pharmacy dispensing fee to ten dollars; reduces the "early fill" limit for opioids from ten days to seven days without prior authorization; authorizes the Commissioner to modify the available non-prescription drugs covered by the Medicaid program; decreases the maximum allowable generic drug price increase in a twelve-month period; establishes a Medicaid drug cap as a separate component within the Medicaid global cap and authorizes the Commissioner to seek additional rebates from manufacturers in the event spending is projected to exceed financial plan targeted spending.; expands the membership of the drug utilization review board and authorizes the board to make recommendations regarding target rebate amounts; and establishes inappropriate prescribing of opioids as an unacceptable provider practice subject to exclusion from the Medicaid program by including provider protections against unjustified exclusion. HCRA: The 2017-2018 State Budget permanently extend provisions in the graduate medical innovations pool including the authorization for Area Health Education Centers (AHEC), the Empire Clinical Research Investigator Program (ECRIP) and the Doctors Across New York program and funds by extending authorization for three years and discretely lining out appropriation levels for each program in statute; eliminates the statutory reauthorization of various HCRA programs including the tobacco control and insurance initiatives pool, and the health care innovations pool, by extending 1 authorization for three years and discretely lining out appropriation level for each program in statute, and extends the Excess Medical Malpractice Insurance Program for one year by eliminating language to require a tax certification. Home Care & Nursing Homes: The 2017-2018 State Budget extends for two years authorization for bad debt and charity care allowances for certified home health agencies (CHHAs); authorizes state only funds for health home providers in situations where federal funding is unavailable; extends provisions to benchmark the reimbursement rate nursing home providers through managed care organizations at the fee-for-service rate through at least December 31, 2020, and authorizes the implementation of alternative payment methodologies; and includes certain personal assistants providing consumer directed personal assistance services under the Consumer Directed Personal Assistance Program (CDPAP) under current wage parity provisions. Transportation Ride -Sharing: The 2017-2018 State Budget authorizes Transportation Network Companies (TNCs). The agreement addresses the licensing of TNCs, the permitting and requirements for TNC drivers, consumer protections, local regulation of TNCs and TNC vehicles, insurance requirements for TNC vehicles, and taxation of TNC trips. It establishes a first in the nation state framework for providing workers compensation coverage for TNC drivers along with setting up a statewide task force to address issues related to accessibility for persons with disabilities. Public Transit: - Non -MTA Systems: The 2017-2018 State Budget provides a 2% increase ($10M) in state operating assistance to non -MTA upstate and downstate transit systems. The 2017-2018 State Budget appropriates $104.5M for non - MTA downstate and upstate transit capital projects through the DOT 5 year Capital Program & through the DOT. MTA: The 2017-2018 State Budget authorizes a $1.5 billion appropriation toward the State's overall $8.313 commitment to the $26.7 billion Metropolitan Transportation Authority (MTA) 2015-2019 Capital Program. Further, an additional $65M is provided to offset a reduced transfer in operating assistance, including language requiring the funds be spent by December 2018. Port Authority Reform: The 2017-2018 State Budget provides new language to establish the office of the inspector general of New York for transportation in the executive department, and the corresponding position of inspector general of New York for transportation, who shall be appointed by the Executive, and act as the head of the office. The office shall have jurisdiction to investigate and prosecute criminal and unethical conduct of individuals serving at a senior level in operations, financing or management, managerial appointees, or managerial employees of a transportation entity, where such actions occurred within the State. A transportation entity is defined as any public entity within a city of one million or more involved in the transportation of persons, goods or other items where at least one individual involved at a senior level in operations, financing or management of such entity is appointed by the Executive. This part defines managerial appointees, and managerial employees to cover individuals directly involved in formulating policy, individuals reasonably expected to be involved with negotiations of major fiscal matters in excess of one hundred thousand dollars where such role is not of a routine and clerical nature and requires the exercise of independent judgment, and individuals with a major role in personnel administration. Labor Workers' Compensation Reform: The 2017-2018 State Budget enacts reforms to the Workers' Compensation program: o 130 week general rules on the periods of time it takes to reach maximum medical improvement for the purpose of being classified for permanent partial disability awards, and to provide a safety valve for injured workers who have not actually reached maximum medical improvement within 130 weeks o Removes the requirement that injured workers remain attached to the workforce after being classified with a permanent disability o Expands the safety net threshold from above 80 percent to above 75 percent, to allow the most seriously injured workers to petition to continue receiving benefits after the permanent partial disability caps have expired o Moves the responsibility for annual safety net reporting from the Department of Labor to the Workers Compensation Board o Provides for a statutory mechanism to require release and implementation of updated impairment guidelines reflective in advances in modern medicine o Provides for a comprehensive prescription drug formulary o Authorizes the Workers Compensation Board to implement administrative efficiencies related to billing and periodic reporting o Authorizes the Workers' Compensation Board to execute assumption of liability policies for the special disability fund and the reopened cases fund o Extends the New York Compensation Insurance Rating Board (NYCIRB) for ten years and requires the public actuary to issue a report regarding the savings associated with the reforms herein, on an annual basis for the next ten years o Requires that a study of independent medical examinations be conducted by the Workers Compensation Board and that a report be submitted to the Legislature and the Governor o Prohibits the Board from disallowing certain claims by police or firefighters that are related to job stress. o Provides for a reduction in the maximum fund balance from ten to five percent, that can be retained by the Board from the administrative assessment levied pursuant to subdivision three of section 151 of the workers' compensation law and creates a fiduciary fund to transfer such excess fund balance into for the purpose of rate stabilization. Criminal Justice Raise the Age: The 2017-2018 State Budget establishes a youth part in Superior Court for "adolescent offenders" who are charged with felony offenses. Cases in the youth part will be will be heard by a Family Court judge and governed by the Criminal Procedure Law; Nonviolent felonies will be removed/transferred to Family Court unless the District Attorney (DA) requests that it remain and the Court finds extraordinary circumstances warrant retaining the case in the youth part; and Violent felonies can only be removed to Family Court if there was not significant injury to another person, no weapon was involved and it is not a sex offense. Misdemeanor offenses will be adjudicated in Family Court; Violations and Vehicle and Traffic Law misdemeanors will remain as is. The budget further provides enhanced victim rights in Family Court, including the right to make an oral or written statement and a requirement that a victim impact statement be included in the probation report (Defendants who are sentenced to State prison will go to a facility that is administered by the Department of Corrections and Community Supervision, in consultation with the Office of Children and Family Services); and provides 100 percent State reimbursement to counties and New York City for the added costs resulting from raising the age of criminal responsibility unless the most recently adopted county budget exceeded the allowable tax levy limit as prescribed in the general municipal law or, in the case of New York City, the most recently adopted budget exceeded the tax levy limit that would have applied had the City been subject to such limit Higher Education SUNY/CONY College Free Tuition & Expand TAP: The 2017-2018 State Budget enacts the Excelsior Scholarship program to make college affordable at SUNY and CUNY two- and four-year colleges for working- and middle-class families. The program provides free tuition to families making up to $125,000 per year, and nearly 940,000 New York families are eligible for the program. According to the Governor's press release, the new initiative will be phased in over three years, beginning for New Yorkers making up to $100,000 annually in the fall of 2017, increasing to $110,000 in 2018, and reaching $125,000 in 2019. The Excelsior Scholarship is a 'last mile' program, which extends the state's existing generous aid programs, including the nearly $1 billion Tuition Assistance Program and any applicable federal grants, and fills in any remaining gaps to cover the full cost of tuition. New Yorkers must be enrolled in college full-time, averaging 30 credits per year and completing their degree on-time. The program includes built in flexibility, allowing students to pause and restart the program, due to a hardship, or take fewer credits one semester than another. Students must also maintain a grade point average necessary for the successful completion of their coursework. Under the program, New Yorkers will be required to live and work in-state for the number of years they received the Excelsior Scholarship. The Budget also includes a generous Maintenance of Effort to assist in meeting the operational needs of SUNY and CUNY. As the cost of textbooks can be prohibitively expensive, the Budget also invests $8 million to provide open educational resources, including electronic - books, to students at SUNY and CUNY. At the state's direction, SUNY and CUNY will use this funding to target high - enrollment courses, including general education, to maximize student savings. Education Education Aid: The 2017-2018 State Budget increases Education Aid by $1.1 billion, including a $700 million increase in Foundation Aid, bringing the new Education Aid total to $25.8 billion or an increase of 4.4 percent. Education aid has increased by $6.2 billion, or 32 percent, over six years. Housing Affordable Housing: The 2017-2018 State Budget reinstates the 421-a tax exemption program, which: Provides three new affordability options for new residential construction with 300 units or more below 96th Street in Manhattan and along portions of the waterfront in Brooklyn and Queens; Requires developers to pay an average hourly wage, including benefits and employer -sided taxes to construction workers of $60 in Manhattan and $45 in Brooklyn and Queens. The hourly wage shall be increased by five percent every three years; Proposes 100% exemption from real property taxation, other than assessments for local improvements, for a period of 35 years. All affordable units in a project must remain affordable for 40 years; A large development outside of the enhanced affordability area may elect to opt in to receive the enhanced abatement by meeting the new requirements; Applicants and contractors must submit certified payroll reports to the New York City Comptroller (Fiscal Officer), and if delinquent will be subject to a fine of $1,000 per week up to a maximum of $75,000; In the event that the average hourly wage is less than fifteen percent below the required wage, then the applicant must pay the deficiency; If the average hourly wage is more than fifteen percent below the required wage, the applicant must pay the deficiency and the Fiscal Officer shall impose a penalty in an amount equal to 25% of the amount of the deficiency; and removes the New York City Council's authority to enact a local law to restrict, limit or condition the eligibility of the tax exemption program. The 2017-2018 Budget continues funding for the state's $20 billion comprehensive, five-year plan for affordable and supportive housing to ensure New Yorkers who are homeless or at risk of homelessness have safe and secure housing. The Budget includes $2.5 billion in funding to advance the creation or preservation of 100,000 affordable and 6,000 supportive housing units. Racine & Gamine NYRA Privatization: The 2017-2018 State Budget re -privatizes the New York Racing Association. The 2017-2018 State Budget modifies board appointments and requires unanimous vote by the board to capture and withhold racing payments. Economic Development State and Municipal Facilities Program (SAM): $385M in new funding is available for: o Capital costs for construction, rehabilitation, or reconstruction of facilities owned by eligible entities: o Acquisition of capital facilities and assets by eligible entities, including fixed assets; o Acquisition of other capital assets, including vehicles, in support of health, safety, technology, or innovation; 4 o Acquisition of capital assets with a useful life of at least ten years that is purchased for the sole purpose of preserving infrastructure (heavy duty road maintenance and construction vehicles, pavers, plows, street sweepers, and heavy duty fire, emergency, and law enforcement vehicles) o Economic development projects sponsored by state or municipal corporations that will increase or retain jobs in New York o Environmental projects sponsored by state or municipal corporations Eligible entities include New York State; Municipal corporations as defined in the General Municipal Law; Water and sewer districts; MTA; SUNY and CUNY; Private Colleges and Institutions of Higher Learning; Public school districts; Public housing authorities; Public libraries or library systems chartered by the Board of Regents or authorized by the Legislature; Public parks; Fire commissions, fire companies, fire departments, and volunteer ambulance and rescue squads; Special act school districts, and schools for the blind and the deaf Eligible costs include, but are not limited to: Engineering services; Construction; Project management; right-of-way acquisition; and, work appurtenant and ancillary thereto. Funding from this program cannot be used as part of a local match for other state programs, and cannot be used to leverage other state aid or grants Regional Economic Development Council Round 7: $150M million is allocated to the REDC pursuant to a plan developed by the CEO of the UDC, based on a competitive selection process among the REFCs to support initiatives based on anticipated economic benefits. Awarded at the UDC's discretion Restore New York's Communities Initiative: $70M is allocated to the Restore New York's Communities Initiative, pursuant to approval of a plan by the Director of Budget. The plan will be submitted by the administering department, agency, or public authority dispersing the funds. Economic Development and Infrastructure Projects: $65M appropriated for services, expenses, loans, grants, and costs associated with economic development and infrastructure projects. Up to $45M is available for renovations to LIRR stations (including Great Neck, Valley Stream, Merrick, Bellmore, Baldwin, Deer Park, Syosset, Northport, and Stony Brook) and to $20M for the LIRR Brookhaven connection project. Life Sciences Initiatives: $320M is appropriated for a life sciences initiatives which shall include but not be limited to investments in: Agricultural biotechnology; Biogenerics; Bioinformatics; Biomedical engineering; Biopharmaceuticals; Academic medical centers; Biotechnology; Chemical synthesis; Chemistry technology; Medical diagnostics; genomics; medical image analysis; Marine biology; Medical devices; Medical nanotechnology; Natural product pharmaceuticals; Proteomics; Regenerative medicine; RNA interference; Stem cell research; Medical and neurological clinical trials; Health robotics; and Veterinary science. Eligible Costs include, but are not limited to: Laboratory space; Equipment; Technology; Research and development; Venture capital investments (capped at $10 million annually); and other costs in support of a comprehensive life sciences strategy, including liabilities incurred prior to 4/1/17. $20M is available for bioscience research labs and academic medical centers. Funding will be made pursuant to a plan developed by the CEO of UDC, and will take into account regional balance, anticipated job retention, and regional economic development benefits Buffalo Billion Phase 2: $400M is available for the second phase of the Buffalo regional innovation cluster initiative, to support economic development projects within the city of Buffalo or surrounding environments, including the payment of liabilities incurred prior to 4/1/17. Downtown Revitalization Program: $100M is allocated to the Downtown Revitalization Program, to be designed and executed by the Department of State and the Division of HoBusing and Community Renewal. The funding will be used for transformative housing, economic development, transportation, and community projects. 5 Market New York: $8M is allocated for the Market New York Program, including for projects that enhance and promote regional projects in New York State. New York Works Economic Development Program: $200M is allocated to the New York Works Economic Development Program Water Infrastructure: $2.513 for clean water infrastructure projects, including: at least $16 for the Environmental Facilities Corporation for projects authorized by the New York State Water Infrastructure Improvement Act of 2017; at least $150M for the Environmental Facilities Corporation for NYS inter -municipal water infrastructure projects; at least $245M for water quality improvement projects, including: • Nonagricultural nonpoint source abatement and control projects; Municipal wastewater treatment projects; Municipal separate storm sewer system projects; Up to $25M for the proper management of road salt; Up to $50M for green infrastructure projects. $110M for land acquisition projects for source water protection, including, up to $50M for sub allocation to the Department of Agriculture and Markets for soil and water conservation districts for the cost of water quality protection projects based on a competitive basis, prioritizing financial need and intended to assist concentrated animal feeding operations. $130M for the Hazardous Waste Remedial Fund for the remediation of sites; at least $20M to the DOH for the replacement of lead drinking water service lines. $200M for NYC water quality projects located within the NYC water shed. At least $75M for the Environmental Facilities Corporation for a program to upgrade or replace septic systems and cesspools. Up to $10M for the Environmental Facilities Corporation for water infrastructure emergency assistance. $100M for the Environmental Facilities Corporation to support municipal water quality infrastructure programs that will not otherwise qualify for state support; and $10M for the development and information technology systems related to water quality New York Works: $70M is allocated to the New York Works Program, for projects including but not limited to: Air monitoring infrastructure investments; Remediation of legacy environmental contamination; Investments in information technology; Dam safety projects and the demolition of unsafe structures on State-owned land; State-owned flood protection projects; Shore protection projects; State land stewardship, public access and environmental and recreation infrastructure projects, including: Projects on lands being sought for State acquisition; Vehicles and equipment; Water quality improvement projects, fish hatcheries; Rehabilitation and improvements of various department facilities and systems; and Well plugging New York Works Infrastructure: $122.5M is allocated for New York Works Infrastructure projects at state parks and historic sites, provided that: At least $2.5M is provided to the Olympic Regional Development Authority, including: $500,000 for Belleayre Mountain Ski Center Transportation Infrastructure and Facilities of Regional Importance: $130M for transportation infrastructure and facilities of regional and community importance to be accelerated by a manner selected by the DOT. Plans for the project will be developed by the Speaker of the Assembly and the Temporary President of the Senate, and will be posted to the DOT's public website. Eligible project include, but are not limited to: State and local roads and bridges; Airport, freight, and passenger rail, transit projects or multi -modal facilities. Eligible costs include, but are not limited to: Construction; Reconstruction; Reconditioning and preservation; Acquisition of property; Engineering services; Plans, specifications, and estimates; Construction management and supervision; and Appraisals, surveys, testing, and environmental impact statements for transportation projects. Please Note Information Provided and Obtained through Executive and Legislative Press Releases, Fact Sheets and other Budget documents. 0 Altieri, Stephen From: Antenucci, Nicholas F. Jr. (Albany) <Nicholas.Antenucci@Jacksonlewis.com> Sent: Tuesday, April 11, 2017 3:36 PM To: Altieri, Stephen; Marrello, Lisa M. (Albany) Subject: RE: State Budget Summary Steve — My apologies — here is that summary: The 2017-2018 State Budget modifies the Executive's countywide shared services tax savings proposal. Under the modified proposal, the chief executive officer would: o Create a shared services panel that would consist of the chief executive officer of the county and the chief executive from every town, city, village, school district, and BOCES in the county o Provide that the chief executive officer of the county would be the chair of the panel o Require the chief executive officer of the county to convene the panel, together with representatives of every collective bargaining unit in the county, towns, cities, villages, school districts and BOCES, for the purpose of developing a tax savings plan o Provide that upon the development of the plan, such would be submitted to the county legislature/board of supervisors, after 3 public hearings, for the purpose of issuing an advisory report o Provide that if the chief executive officer of the county must submit the proposed shared services plan to the shared services panel for its consideration o Provide that if the shared services panel approves the plan, by a majority vote, then such could be implemented/finalized by the chief executive officer of the county o Provide that if the shared services panel fails to approve the plan, then the county shall release a report to the public on the proposal, which shall include the vote of the panel and written explanations from each member of the panel stating the reason for such vote. After this, the plan shall be resubmitted back to the chief executive officer and the panel for redevelopment o Provide that each member of the panel may cause to remove any proposed action that affects the unit of local government that such member represents, but that such removal must be done in writing and prior to the vote of such panel, and that no requirement appears in the part for prior notification of the panel members of the submitted plan nor for the scheduling of a vote o Establish a county shared services financial incentive program, where chief executive officers of counties who implement an approved plan can apply to the state to match demonstrated cost savings resulting from such approved plan Nicholas F. Antenucci Attorney at Law Jackson Lewis P.C. 677 Broadway, 9th Floor Albany, NY 12207 Main: (518) 512-8700 Nicholas.Antenucci@Jacksonlewis.com I www.iacksonlewis.com Jackson Lewis P.C. is included in the 2016 rankings of the AmLaw 100 and Global 100 law firms. WORKSESSION ITEM 6 NO ATTACHMENT col WORKSESSION ITEM 7 to c. NO ATTACHMENT Im FIRE COMMISSION ITEM 1 • Town of Mamaroneck a, = Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR Memorandum To: Board of Fire Commissioners TEL: 914/381-7810 FAX: 914/381-7809 townadministrator@townofmamaroneck.org Re: Authorization — Sale of Surplus Fire Apparatus Date: April 13, 2017 The Town Fire District has recently taken delivery of its new fire pumper and will soon receive delivery of a new ladder truck. Therefore, it is recommended that the following pieces of apparatus be declared surplus and that authorization be granted for the sale of surplus equipment. • 1991 Sutphen Fire Pumper— Fleet VIN #1K9AF4285CN058195 • 1998 Seagraves Fire Truck — Fleet VIN# 1F9F028TXWCST2054 !,(/ M*Vral Stephen V. Altieri Town Administrator Altieri, Stephen From: Martirano, Lou Sent: Wednesday, April 12,2017 10:57 AM To: Altieri, Stephen Cc: Pinto, Michael Subject: FD Surplus Attachments: BoardApproval.pdf FYI - Attached please find 2015 Town Board authorization of Surplus Vehicles which includes Fire Department Fleet #303 AND #307 1991 Sutphen Fire Pum -per — Fleet VIN lK9AF4285CN058195 Miles 1998 Seagraves Fire Truck — Fleet VIN# 1F9FO28T'-X-W----mCST2054 Mile c%/tyan��ou, Louis Maru=o, cPII Superintendent of Highways 740 West Boston Post Road Town of Mamaroneck, NY 10543 (914)381-7834—(914)381-8473 fax U' v A r, ' CPl1 iHIGH'WAK 41FPT 1 FIRE COMMISSION ITEM 2 NO ATTACHMENT co c. AFFAIRS OF THE TOWN ITEM 1 c. Town of Mamaroneck Town Center F' 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Stephen Altieri, Town Administrator Nancy Seligson, Town Supervisor Town Board Members FROM: Connie Green O'Donnell, Assistant Town Administrator DATE: April 13, 2017 TEL: 914/381-7810 FAX: 914/381-7809 townadministrator@townofmamaroneck.org www.townofmamaroneck.org SUBJECT: Authorization to Appoint Maintenance Mechanic — Signs and Road Markings Authorization is requested to promote Roger Gutierrez to the position of Maintenance Mechanic - Signs and Road Markings effective April 20, 2017 at an annual salary of $70,241. This position is vacant due to a recent retirement and is reflected in the 2017 Highway Department's budget. Mr. Gutierrez was hired as a Laborer for the Town in 2000 and held that position for two years before being promoted to Motor Equipment Operator (MEO). In his current position he assisted the employee, who previously held the title Maintenance Mechanic — Signs and Road Markings, for more than two years. When the position was vacated, he assumed additional responsibilities in the sign shop. Lou Martirano, the Highway Superintendent, is recommending that Mr. Gutierrez be promoted based on his ability to perform the duties required to fulfill the tasks associated with the position of Maintenance Mechanic - Signs and Road Markings. ACTION REQUESTED: That the Town Board approve the promotion of Roger Gutierrez to the position of Maintenance Mechanic - Signs and Road Markings at an annual salary of $70,241 effective April 20, 2017. i� Printed on Recycled Paper AFFAIRS OF THE TOWN ITEM 2 Town Board Agenda Memorandum To: Town Administrator Stephen Altieri From: Rosalind Cimino Date: 04/11/17 Meeting Date: 04/19/17 Subject: IT Transfer of Funds Since January, unforeseen issues have arisen requiring the need for purchases of hardware, software and network consulting services. They are as follows: o Building, Engineering, Highway, Planning and Zoning Departments (Land Use): o New Employee - Part Time Building Inspector: ■ Laserfiche license (must be purchased in packs of 5) and new computer = $8,426 The 4 remaining licenses will be applied in the Police Department o Replacement of the non -working large format printer/scanner (60 -month lease - $395.17 per month) = Balance for 2017 = $3,822 o Reconfiguration of the Municity application Modules for expanded integration into Land Use due to the reorganization in the Land Use Departments = $9,000 o Highway Garage: o To provide Honeywell systems with a secure platform to monitor the streetlight system without compromising the Towns existing network. This will also speed up and secure the connection from the Garage to the Town network = $14,068 o Community Services/PHA: o Replacement of the Director's nonfunctioning computer = $725 o HUD requirement received in 2017 that all information sent via email from the Town containing sensitive information be encrypted. Encryption Portal (3 -year contract - $7440 per year) Balance for 2017 = $3,720 o Police Department: o Parking application was written 25 years ago, no longer works with the updated Police computers and needs to be rewritten = $4,540 o Town Administrator/Supervisor: o Wegowise addition of 2 facilities for energy monitoring = $1,300 o Website: o Module to allow for the viewing of videos and streaming media such as the Assessment video = $1,004 Requested Town Board Action: Approve budget transfers as follows per the attached schedule. ➢ Operating: $16,865 ➢ Capital: $29,740 2 BUDGET AMENDMENT - INCREASE 2017 GENERAL TOWNWIDE FUND & PART TOWN FUND BUDGET GENERAL (FUND A): INCREASE BUDGET: A.0000.5995 A.1680.4018 PART TOWN (FUND B): INCREASE BUDGET: B.0000.5995 B.1680.4018 B.1680.4027 4/19/2017 TOWN BOARD MEETING APPROPRIATED FUND BALANCE $ 12,580.00 COMPUTER SOFTWARE MAINT & SUPPORT $ 12,580.00 ORIGINAL BUDGET - A. 1680.4018 $ 81,180.00 BUDGET AMENDMENT - R.O.B. 04/19/2017 $ 12,580.00 REVISED BUDGET AS AMENDED 04/19/2017 $ 93,760.00 APPROPRIATED FUND BALANCE $ 4,285.00 COMPUTER SOFTWARE MAINT & SUPPORT $ 1,004.00 COMPUTER / PRINTER SUPPLIES $ 3,281.00 ORIGINAL BUDGET - B. 1680.4018 $ 41, 820.00 BUDGET AMENDMENT - R.O.B. 04/19/2017 $ 1,004.00 REVISED BUDGET AS AMENDED 04/19/2017 $ 42,824.00 ORIGINAL BUDGET - B.1680.4027 $ 750.00 BUDGET AMENDMENT - R.O.B. 04/19/2017 $ 3,281.00 REVISED BUDGET AS AMENDED 04119/2017 $ 4,031.00 --- —•• ^ • --- +• w`vv-ry '- r vnn c, rAPCI IUVVIV UNRESERVED FUND BALANCE TO FUND THE UNANTICIPATED SOFTWARE APPLICATION & EQUIPMENT EXPENDITURES AS DETAILED IN ATTACHED SCHEDULE PREPARED BY I.T. DIRECTOR. AMEND 2017 CAPITAL PROJECT & BUDGET - COMPUTER HARDWAREISOFTWARE 4/19/2017 TDWN BOARD MEETING CAPITAL PROJECTS FUND (FUND Hl: AMEND BUDGET: EXP H.1680.0400.2017.19 COMPUTER SOFTWARE $ 21,540.00 H. 1680.0400.2017.20 COMPUTER HARDWARE & EQUIPMENT $ 8,200.00 REV H.0000.5032.2017.19 TRANSFERS FROM PART TOWN FUND $ 13,540.00 H.0000.5033.2017.19 TRANSFERS FROM HIGHWAY FUND $ 8,000.00 H.0000.5031.2017.20 TRANSFERS FROM GENERAL TOWN FUND $ 725.00 H.0000.5032.2017.20 TRANSFERS FROM PART TOWN FUND $ 725.00 H.0000.5033.2017.20 TRANSFERS FROM HIGHWAY FUND $ 6,750.00 (CAPITAL PROJECT 02017-19) (Increase project budget with $21,540 additional funding to be transferred from Part Town & Highway Fund to fund unanticipated computer software / network expenditures as detailed in attached schedule prepared by 1. T Director. " Original Capital Project Budget: $ 73,718.00 ` Funding source: • INTERFUND TRANSFERS APPROPRIATED IN 2017 BUDGET $ 73,718.00 TRANSFER FR GEN TOWN FD - R.O.B. 2/1/17 $ 6,700,00 TRANSFER FR PART TOWN FD - R.O.B. 4/19/17 $ 13,540.00 TRANSFER FR HIGHWAY FD - R.O.B. 4/19117 $ 8,000,00 Capital Project Budget amended & adopted on 4119117: $ 101,958.00 (CAPITAL PROJECT #2017-20) (Increase project budget with $8,200 additional funding to be transferred from General, Part Town & Highway Town Fund to fund unanticipated computer hardware / network equipment expenditures as detailed in attached schedule prepared by I. T. Director. " Original Capital Project Budget: $ 80,600.00 " Funding source: ` INTERFUND TRANSFERS APPROPRIATED IN 2017 BUDGET $ 80, 600.00 TRANSFER FR GEN TOWN FD - R.O.B. 2/1/17 $ 37,200.00 TRANSFER FR GEN TOWN FD - R.O.B. 4/19/17 $ 725.00 ` TRANSFER FR PART TOWN FD- R.O.B. 4/19/17 $ 725.00 TRANSFER FR HIGHWAY FD - R.O.B. 4/19/17 $ 6,750.00 Ca ital Project Budget amended & adopted on 4119117: $ 126,000.00 GENERAL, PART TOWN & HIGHWAY FUND (FUND A. B & DB): AMEND BUDGET: EXP A.9900.9950 TRANSFER TO CAPITAL PROJECT $ 725.00 REV A.0000.5995 APPROPRIATED FUND BALANCE $ 725.00 EXP B.9900.9950 TRANSFER TO CAPITAL PROJECT $ 14,265.00 REV B.0000.5995 APPROPRIATED FUND BALANCE $ 14,265.00 EXP DB.9900.9950 TRANSFER TO CAPITAL PROJECT $ 14,750.00 REV DB.0000.5995 APPROPRIATED FUND BALANCE $ 14,750.00 c AFFAIRS OF THE TOWN ITEM 3 L L JRTown of Mamaroneck County of Westchester 740 West Boston Post Road, Mamaroneck, NY 10543-3353 COUNSEL TEL: 914/381-7815 FAX: 914/381-7809 WMakerJr@TownofMamaroneckNY.org MEMORANDUM To: Stephen V. Altieri, Town Administrator Christina Battalia, Town Clerk From: William Maker, Jr., Attorney for the Town Subject: In rem proceeding (Section/Block/Lot: 5-6-6) Date: April 13, 2017 Alter the Town had obtained an order of foreclosure in its In rem proceeding, it was learned that one of the properties on the foreclosure list (Section/Block/Lot: 5-6-6) should not have been listed. Section/Block/Lot: 5-6-6 (Lot 6) and Section/Block/Lot: 5-6-1 (Lot 1) are contiguous. Together they constitute the property known by the postal address of 19 Pryer Manor Road. The Town had been issuing separate tax bills for each lot, mailing the tax bills for Lot 6 to a former owner, Arlene Kaplan, at an address in Sleepy Hollow, NY and the tax bills for Lot 1 to the owner of Lot 1, Dr. Paula Rothaus. Dr. Rothaus paid the tax bills she received, never realizing that her payments were from only a portion of her property. When this issue came to light, Dr. Rothaus paid the unpaid taxes on Lot 6. To clarify the public record, Dr. Rothaus, through her counsel, has asked the Town Board to pass a resolution explaining these circumstances and formally withdrawing Lot 6 from the parcels foreclosed upon. I attach a resolution that does so. On motion of Council , seconded by Council the following was approved, WHEREAS, the Town commenced an In rem foreclosure proceeding in which it included the parcel known as Section/Block/Lot: 5-6-6 among the parcels to be foreclosed for unpaid tax liens, and WHEREAS, this parcel is contiguous to Section/Block/Lot: 5-6-1, and WHEREAS, these two parcels are under common ownership but the Town continued to send tax bills for Section/Block/Lot: 5-6-6 to the former owner, Arlene Kaplan, at an address in Sleepy Hollow, NY, and WHEREAS, the current owner of both parcels, Dr. Paula Rothaus, did not know that the tax bills for Section/Block/Lot: 5-6-6 were being sent to the former owner and because she had been receiving and paying tax bills for Section/Block/Lot: 5-6-1, she thought, reasonably so, that her tax payments constituted payment of the taxes on both lots, and 5-6-1. WHEREAS, upon learning of this error, Dr. Rothaus paid the taxes on Section/Block/Lot: NOW THEREFORE, BE IT RESOLVED, that the Town withdraws Section/Block/Lot: 5-6-6 from the list of parcels foreclosed in the In rem foreclosure proceeding, BE IT FURTHER RESOLVED, that Town claims no right, title or interest in Section/Block/Lot: 5-6-6 except the right to assess and levy taxes upon it. The above resolution was put to a roll call vote: Murphy Elkind-Eney Katz Odierna Seligson