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2017_03_15 Town Board Meeting Packet (2)
TOWN OF MAMARONECK TOWN BOARD AGENDA WEDNESDAY MARCH 15, 2017 THE TOWN BOARD WILL CONVENE-AT 5:00PM, IN CONFERENCE ROOM A TO DISCUSS: 1. Discussion—Energize New York Program 2. Discussion— Roundabout Feasibility Study— Madison Avenue 3. Update—Weaver Street Sidewalk Extension Project 4. Update— Fire Department Building Project 5. Update— Novus Agenda Program 6. New Business 8:00PM CALL TO ORDER -Town Court PUBLIC HEARING—Assignment of Certain Duties to the Environmental Planner&Amendment of Appellate Procedure Law—Trees CITIZEN COMMENTS BOARD OF FIRE COMMISSIONERS 1. Fire Claims 2. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1. Authorization— Participation in Purchasing Cooperatives 2. Adoption of Bonding Resolutions 2017 Capital Projects 3. Set Public Hearing—Garbage District Bond Resolution 4. Set Public Hearing—Water District Bond Resolution 5. Report of Bid—TA-17-04 Pavement Markings—Striping 6. Salary Authorization—Senior Center 7. Consideration of Certiorari APPROVAL OF MINUTES— March 1, 2017 REPORTS OF THE COUNCIL TOWN CLERK'S REPORT ADJOURN IN MEMORY OF GLENNA GRAY NEXT REGULARLY SCHEDULED MEETINGS—April 5, 2017 &April 19, 2017 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810. TOWN BOARD MEETING-WORKSESSION AGENDA WEDNESDAY MARCH 15, 2017-5:00PM MAMARONECK TOWN CENTER-CONFERENCE ROOM A 1. Discussion—Energize New York Program (See Attachment). 2. Discussion—Roundabout Feasibility Study—Madison Avenue (See Attachment). 3. Update—Weaver Street Sidewalk Extension Project (See Attachment). 4. Update- Fire Department Building Project (No Attachment). 5. Update—Novus Agenda Program (No Attachment). 6. New Business ... ... • ''% . .,.. A { ..., .. , ,, ."." '4 - Ait '.j. • , i ... ,,, • . ; , '.. 1 .„ ., ..-. .< .....' .. . ( .. • , . 1 . 4 t I' , . . . . : ;., 1 T E ,•. „.,.., 1 ... . .. , . • ) (__,,, „ .. . ..,.., . . , . .. , ,,,,_..j _,..,„..._._ ____ _ _ ,__. . . . _ , • --,..-rr--,1. L O9 1i 9 •! . O O Z Town of Mamaroneck w m Town Center 740 West Boston Post Road,Mamaroneck,NY 10543-3353 • 60 U0DED166'• OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 townadministrator@townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Energize New York Program Date: March 10, 2017 The Energize New York (ENY) organization requested an opportunity to again discuss the possibility of the Town participating in the program. To that end the Town Attorney and I met with Mark Thielking and Bob Elliot to review the program. I have attached the current municipal membership package that explains the program. In addition I have asked Chuck Strome the City Manager of New Rochelle to attend our work session as both a user of the program and he is also the Chairman of the EIC Board. As described in the attached materials the program provides loans to commercial property owners to assist with financing energy improvements. Repayment of the loans to ENY is through the payment of the property owner's taxes. ENY is established as a local development corporation acting on behalf of the municipality. The municipality guarantees the loan payment to ENY regardless of whether payment is collected from property owner through the property tax bill. During our first review the primary concern was that the Town would be guaranteeing a loan to ENY and in the event of a loan default how could the Town recoup the funds in the short term. While those remain serious concerns we learned at the meeting of some adjustments to the program that can limit the Town's exposure: • A Municipal tax delinquency fund has been established to refund the municipality for delinquent payments. There is a fee to the municipality for access to the fund. The fund is further described in the attachments. • The municipality can limit the loan program in one of two ways: either by establishing a total aggregate amount and/or limit the amount of the loan per property. • Loans under this program are limited to a maximum of 10%of the appraised value of the property. Another factor to consider is that should the Town join the program, our participation would include the two Village since Villages are not permitted to be members. The advantage to the Villages would be our assistance with energy improvements that could impact Village economic development. Of course the downside is the potential of increased exposure to the Town for the loan guarantees. Should the Board have questions or need additional materi prior to the meeting on March 15, please let me know. -4.--------- Stephen V. Altieri Town Administrator i>r Ca Printed on Recycled Paper i . ,.�. ,I. _ ,, ° J.`Y e u ■?.'�'', .�t _ ,. '* ° s it ..v.•t''--c,,..• _ ,, WY i1 f k'•K'�? A �., eit.f� .fir ' i � y r , f ,� .w."` - ''Rll -Lei J.GF�i, .?�.. #ttq it + u . on t'tr I' �•`.. .n pig c...;....`b"" - �,, y '-�, t-.�y , as w �� zs' sh — "..-:i17:-=',..44-‘"--1..7-2-.7,-- 47447 '��c y...,,p,..-27.--,;-.4.....,,,i ' -.1.*--.. ",'�i, '4 1.& wti.> _Yfi' 'u`'"*' _ , "' ,, .a-'.:v sip ,�nc' :..'..•' .1_'..r..'+^..�.� ".r� .,, ,,� J-- (}i K F \#- --" r'^. : 1. ^ a, v 1'� '. j "r t„,y •"&-.5.x tR 0,-50, ';'6r we' _- i,,. F� • at ( Il L u,, • - .kr .ra :. �i �� � C,.y-7',� •p s 11 o- wf f- . E a f' C T`�_.. sue..1$ ���' r `" 6 '^° r.•4 1` (� _ ;R 1. ■ ° TP1i 1., iMembership Munc al Package Energize NY•2051 Baldwin Road,Yorktown Heights, NY 10598•(914) 302-7300•www.EnergizeNY.org ' e (f .,ENERGIZE. Ye Energy Improvement Corporation MUNICIPAL MEMBERSHIP PACKAGE 1. Energize NY Benefit Finance Local Law—This local law activates and re-states Article 5L of the General Municipal Law which empowers local NYS municipalities to offer energy improvement financing to their local property owners and collect repayments through a Charge on the property tax bill.This document may not be modified as EIC's finance facility and available loan capital is based on receiving identical agreements from every Member. 2. EIC—Municipal Agreement—This Agreement codifies the duties of EIC and the Municipality in the provision of energy improvement financing benefits to property owners.This document may not be modified as EIC's finance facility and available loan capital is based on receiving identical agreements from every Member. 3. EIC Membership Criteria—This document describes the Membership Criteria of EIC and the steps to gain Membership to EIC. 4. Energize NY Finance FAQs—Reviews questions from previous EIC membership process interactions with City, County and Town legislatures and officials. 5. Energy Improvement Charge Process—This guidance document guides Municipalities on adding a Charge to a benefitted property. It may be modified to fit the type of Municipal Corporation and its specific needs related to tax collection. 6. EIC Underwriting Standards- Reviews EIC's underwriting standards in the provision of energy improvement financing to a property. 7. Energize NY Municipal Tax Delinquency Fund—Overview of an optional program available to EIC Members to help manage tax delinquencies. 8. Supplemental Materials a. Membership Activity Map b. Energize NY Finance Overview Flyer c. Solar Project Profiles • • • y{i ; nergr e`1 Y :: L�nple; u klow o &to 2g" f �zan ng:for, edh;etiera f acles • . . s , p� �..� .� Rya ., >. � . _,�•� - �b �� .. � � ��` Frequently Asked Questions ( )ENERGIZE NT Municipal Leaders Administrative Questions What is Energize NY PACE Finance? Energize NY PACE (Property Assessed Clean Energy) Finance is a service enabled by Municipalities that provides low cost,long-term alternative financing for clean energy (e.g.,energy efficiency and renewable energy) upgrades to buildings.The Energy Improvement Corporation,a non-profit local development corporation,acts on behalf of its municipal members to offer Energize NY PACE Finance. Energize NY PACE Finance differs from commercial building loans in the following ways: • PACE is authorized by Article 5-L of the NYS General Municipal Law as a public benefit to reduce energy costs and improve buildings • Eligibility is not based on the property owners credit,but rather on the value of the building and the potential energy savings of the project • Financing is available for up to 100%of the project cost • No upfront payments required • Longer terms,up to 20 years • Financing is repaid through an annual charge that is collected on the property's tax bill like other municipally provided improvements like sewer,water and sidewalks • Financing transfers automatically to a new owner if it is sold What properties can use Energize NY PACE Finance? Energize NY PACE Finance is available to not-for-profit or commercially owned properties located in New York municipalities that have joined Energy Improvement Corporation (EIC) for energy efficiency and renewable energy projects. Click here to see member list. Commercial properties include but are not limited to: offices,retail spaces,healthcare facilities,hospitality facilities,incorporated multifamily properties,cooperative multifamily properties,industrial buildings,warehouses,manufacturing,nonprofits,religious houses of worship,private schools and colleges,and more. Energize NY PACE financing is available for new construction,but only for: • renewable energy systems;and • energy efficiency improvements that provide energy savings over and above NY State Energy Code requirements. Can a municipality restrict a certain building type from using PACE financing? As per Article 3 of the Municipal Agreement with EIC,an EIC member may modify the program by submitting a formal written request to EIC's Board of Directors describing the 1 2051 Baldwin Road,Suite#107,Yorktown,NY 10598 (914)302-7300 Commercial.EnergizeNY.org 01/2017 Frequently Asked Questions (r )EN(CO E RG I Z E NT Municipal Leaders restriction and receiving the Board's approval.Members may not approve or deny specific building owners or projects on a case-by-case basis. Can the municipality make edits or changes to the wording in the local law or municipal agreement? The wording of the local law is based on Article 5-L of the NY State General Municipal Law, which enables PACE in NY State. EIC's PACE finance infrastructure requires that all municipalities that join EIC must enact the same local law and same municipal agreement,so the wording is uniform for all members and consistent with Article 5-L of the NYS General Municipal Law.Modifications to how PACE financing will be offered in a member may be requested of EIC in a separate letter in accordance with Article 3 of EIC's by-laws. How much does it cost to join the EIC? There is no cost to join EIC,no membership fees,and no charge to withdraw at any time. Underwriting Criteria Questions What is the maximum amount of PACE financing available? EIC can provide financing for up to 10%of the value of the property,without any dollar maximum. In addition,any existing debt on the property cannot exceed 80%of the value of the property(80%LTV). In order to qualify for financing,the project must be based on a scope of work that is generated by an accredited contractor and approved by NYSERDA (New York State Energy Research and Development Authority) or an investor-owned utility, such as PSEG,Con Edison,NYSEG,-Central Hudson,etc. How is the property value determined? EIC uses two types of property appraisals. • The fair market value (FMV) as reported by the local tax assessor on the latest Final Tax Roll,and • An appraisal conducted within the last 12 months by a certified New York State Appraiser who is a Member of the Appraisal Institute (MAI)or in certain cases,a NYS Certified General Appraiser. Do you look at the property owner's credit in your underwriting procedure? The focus of the underwriting of a PACE financing is on the value of the property,its loan to value (cannot exceed 80%),and the project's ability to generate energy savings in excess of the cost of the financing.Eligibility for PACE financing is NOT based on the creditworthiness of an individual property owner. The property owner must not have had any property tax delinquencies within the past 3 years and cannot have filed for bankruptcy in the past 7 years. 2 2051 Baldwin Road,Suite#107,Yorktown,NY 10598 (914)302-7300 Commercial.EnergizeNY.org 01/2017 Energy Improvement Corporation EIC Municipal Tax Delinquency Fund (MTDF)Summary—12/21/15 The purpose of the MTDF is to provide EIC member municipalities with a ready source of funds during the pendency of a delinquent tax charge payment associated with an EIC Energize NY financing of a property(a "Benefited Property"). Because a municipality is required under its municipal agreement with EIC to pay all tax charges associated with EIC financings regardless of whether or not it collects the charge from the Benefited Property, a municipality will need to source missing tax revenues from other sources if a property owner does not pay the tax charge when due. Participation in the MTDF is optional at the election of the municipal member and requires the municipality to sign and accept the templated MTDF Agreement and pay an Annual Fee. A brief description of how the MTDF operates is below. The municipality is entitled to a withdrawal of funds from the MTDF(a "Withdrawal"): - In the event that a Benefited Property does not make timely payment of its municipal taxes, resulting in a Delinquency. - The Delinquency was listed on the annual Delinquency report delivered to EIC as per the existing EIC Membership Municipal Agreement(the"Municipal Agreement"). - The Delinquency has been outstanding for no less than ninety(90) days and no more than 270 days from the date that payment of municipal taxes was owed to the Municipality. - The Municipality is current on all payments due to EIC, is not in default or violation of the MTDF Agreement,the Municipal Agreement or any other agreement with EIC. Terms: To qualify for a Withdrawal,the Municipality agrees to pay a flat annual fee of$50.00 combined with an additional annual fee in the amount of$30.00 per$1,000.00 of maximum dollar amount of total Withdrawals that the Municipality would like to have the right to draw during the one-year withdrawal period;the annual fee covers EIC expenses of a Withdrawal from the Municipal Tax Delinquency Fund and is selected prior to the tax collection season. - Fee is returnable net of any previous Withdrawal expenses and prorated for any outstanding Withdrawals at the end of the one-year withdrawal period - Fee paid for a prior withdrawal period may be rolled over to cover the following withdrawal periods'tax obligation - Annual fee is paid to NYSERDA's NYS Tax and Finance account - Repayment of the Withdrawal together with owed fees must be paid by the Municipality to NYSERDA's NYS Tax and Finance account at the earlier of: Energy Lij Improvement •.�- Corporation o Within thirty(30) days after the Municipality collects the Delinquency that is the subject of a Withdrawal; or o Four(4)years from the date of the Withdrawal, regardless of whether the Municipality collects the Delinquency that was the subject of the Withdrawal - Municipality's obligation to pay fees and re-pay withdrawals is subject to appropriations. Statements and Reporting Requirements: Existing Requirements(from existing Municipal Agreement): 1) EIC provides the Annual Report to EIC member municipality three months before tax season 2) EIC member municipality submits Delinquency Report ninety(90 days)after taxes are due MTDF Agreement: 1) EIC will provide an Annual Statement of all activity involving the MTDF (Withdrawals, repayments, outstanding Withdrawals, annual fees paid) along with a bill for any amounts owed for outstanding Withdrawals. 2) Municipal Member shall notify EIC in writing the amount of its Maximum Withdrawal Amount within thirty(30) days of receipt of the Annual Report for the upcoming fiscal year. Examples: EXAMPLE#1:$1mm in 15yr term financings=$98,100 in annual tax collections. Estimated MTDF Fee to cover 100%of annual tax collections=$2993.00 EXAMPLE#2: (Example above.factored by the Municipal Member delinquency rate) $1mm in 15yr term financings=$98,100 in annual tax collections factored by the Municipal Member delinquency rate of 10%. Estimated MTDF Fee=$344.30 Frequently Asked Questions FS.)ENERGIZE NY- Municipal Leaders v How is projected energy savings determined? Energy savings are based on a baseline energy usage which is calculated as part of an energy audit or feasibility study. Projected energy savings are calculated as part of a formal scope of work.In accordance-with Article 5-L of the General Municipal Law and NYSERDA requirements,all properties must undergo an energy audit and/or feasibility study by a contractor/developer accredited by NYSERDA or an entity accredited by NYSERDA to certify energy auditors before making the energy improvements. How is the PACE financing repaid? The PACE financing is repaid through a charge (Energy Improvement Charge)that is listed on the property tax bill just like any other charge for municipal public benefits, such as sewer,water and sidewalks. The charge is collected in the same manner and at the same time as real property taxes and is placed on the tax bill each year that the PACE financing is outstanding. Tax Charge Collection Questions What is the administrative role of the municipality after joining the EIC? EIC manages all aspects of qualifying projects,approving finance applications and securing capital to fund PACE financings.The municipal member is responsible for physically adding the Energy Improvement Charges to applicable property tax bills,collecting the payments, and remitting the total annual Energy Improvement Charges to EIC's trustee.EIC provides municipal members with an Annual Report listing for each financing the amount of the Energy Improvement Charge to be added to the property tax bill in advance of tax rolls being finalized. Does the municipality need to pass a specific resolution for each PACE financing to place the Energy Improvement Charge on the tax bills each year? Although the member municipality's payment obligation is subject to annual appropriations of the governing body as a matter of law,all PACE financings within the municipality are consolidated into one annual authorization at the time the member authorizes the levy of taxes for the.municipality.They do not need to be authorized individually. Does Energize NY PACE Finance affect the 2%tax cap? The Energy Improvement Charge is not an ad valorem tax but rather is a charge authorized by law to be included on the tax bill and enforced in the same manner as real property taxes. It is similar to other charges that pay for municipal services that are listed on property tax bills,such as sewer and water charges. EIC's Attorney,Squire Patton Boggs, LLP has advised EIC that,based upon existing law,it is their view that the Energy Improvement Charges need not be included as part of the municipality's tax levy for purposes of complying with the Tax Levy Limit Law. 3 2051 Baldwin Road,Suite#107,Yorktown,NY 10598 (914)302-7300 Commercial.EnergizeNY.org 01/2017 Frequently Asked Questions (1 )ENERGIZE NY" Municipal Leaders What happens if a property owner does not pay the Energy Improvement Charge? Under NY law,a property owner must pay their entire tax bill at one time and cannot make the choice to not pay the Energy Improvement Charge. Property Owners must pay the full amount owed on the tax bill or will be delinquent on their taxes. What if a property doesn't pay their taxes? In order to qualify for PACE financing,a property owner must satisfy over a dozen underwriting criteria,including being current on property taxes for the last three years. Evidence from other PACE programs around the country shows that it is unlikely that a property owner in this good standing would become delinquent due to their Energy Improvement Charge,which is typically a small portion of the tax bill. In the unlikely case that this does happen,the municipality would be responsible for remitting the amount of the Energy Improvement Charge to the EIC trustee during the pending receipt of delinquent taxes,and if necessary,completion of the enforcement. What is the Municipal Tax Delinquency Fund? The Municipal Tax Delinquency Fund (MTDF)was created to provide member municipalities with access to a ready source of funds during the pendency of a delinquent Energy Improvement Charge associated with an Energize NY PACE financing. Municipalities have the option of participating in the MTDF for a flat annual fee of$50.00 combined with an additional fee based on the amount of outstanding charges to be funded as determined by the municipal member.The additional fee is approximately$30.00 per$1,000.00 of energy improvement charge. This additional fee is fully refundable at the end of the year if the municipality does not draw on the MTDF. Are there any protections when a municipality is unable to recover all that is due upon foreclosure? If a property owner continues to be delinquent,and the non-payment results in a foreclosure that does not yield sufficient funds to satisfy the amounts owed to the municipality,the municipality may declare a permanent loss. If the municipality can demonstrate that it suffered a permanent loss and was not able to collect the amounts due through foreclosure of other means,then the municipality can collect from EIC's Municipal Loss Reserve Fund the amount of the loss that was attributable to the Energy Improvement Charge. The Municipal Loss Reserve is described more fully in Article 6 of the Municipal Agreement. How does a municipality demonstrate a permanent loss? A permanent loss can be demonstrated through proof that the property went into in-rem foreclosure,and after the tax sale,the municipality did not fully recover the amount of the Energy Improvement Charge. 4 2051 Baldwin Road,Suite#107,Yorktown,NY 10598 (914)302-7300 Commercial.EnergizeNY.org 01/2017 Frequently Asked Questions (ii)E N E R.G I Z E NY- Municipal Leaders EIC is the only public entity in NY State that maintains a reserve to ensure that municipalities are made whole on public benefit charges that are ultimately not collected. No such fund exists for permanent losses resulting from charges and assessments related to schools,water,sewers,etc.,which charges are not reimbursed. How is the Municipal Loss Reserve account funded? The Municipal Loss Reserve currently has a balance of$1.1mm,funded with a NY Green Bank letter of credit and federal funds from grants.EIC continually adds to the Municipal Loss reserve through a fee (.35%.of the financing amount)with each financing it completes. Explain the constitutionality of foreclosure as it relates to Energize NY PACE Finance? Article 5-L of the NY State General Municipal Law requires that the repayment for Energize NY PACE financings be made through a Energy Improvement Charge placed on the regular property tax bill of the property receiving the energy improvements. Article 5L also states that these tax bill charges are to be collected in the same manner and same form as regular property taxes. Explain how the Energy Improvement Charge is collected when the Municipal Member allows taxes to be paid in two installments without penalty. EIC requires that the annual payment is paid in full 30 days after the last day of the no penalty period of the first tax due date.EIC gives an allowance of 30 additional days to members that are counties to allow time for the towns to pay the county after the towns' collection.EIC does not allow split payments. However,the municipal member could require that the entire charge be paid on the first half bill. Lender Consent Questions Why would a bank holding a senior mortgage on a property give lender consent? The underwriting standards for Energize NY PACE Finance were informed by bankers representing national financial institutions specifically to make lender consent an attractive option to financial institutions holding a senior mortgage.Senior mortgage lenders understand property taxes and assessments and factor them into underwriting decisions. There is broad acceptance of the PACE financing model,which limits lien exposure only to unpaid assessments and charges and not the full amount of the outstanding PACE financing, as distinguished from a bank loan. The most common reasons that banks provide lender consent are: 1. When a property implements energy improvements or installs renewable energy sources,the value of that property increases.This improves the value of the mortgage holder's collateral. 5 2051 Baldwin Road,Suite#107,Yorktown,NY 10598 (914)302-7300 Commercial.EnergizeNY.org 01/2017 Frequently Asked Questions (i )EN E RG I Z E NT Municipal Leaders 2. To be approved for Energize NY PACE Finance,all projects must be cash flow positive,which means the annual savings exceeds the annual financing cost. The property owner will have immediate increased cash flow,which enhances the owner's ability to make existing mortgage payments. , 3. Delinquent Energy Improvement Charges,along with all taxes,do not accelerate in the event of a delinquency;only the amount due for that year is due. 4. Lenders that do not consent to Energize NY PACE financings run the risk of losing their customers to other financial institutions that are willing to refinance competitor Ioans and include Energize NY PACE financing in the new capital stack. Energize NY has a portfolio of banks that are committed to refinancing any competitor loans that deny lender consent for the PACE charge. CONTACT INFO- Central New York,Finger. Lakes,Mohawk Valley,Southern Tier,Western New York Joe Del Sindaco PACE Finance Advisor (267) 465-7542 membership @energizeny.org Capital District,Long Island,Mid-Hudson,North Country,New York City Mark Thielking Executive Director (914) 302-7300 ext.8109 mark @energizeny.org 6 2051 Baldwin Road,Suite#107,Yorktown,NY 10598 (914)302-7300 Commercial.EnergizeNY.org 01/2017 y-; Energy . 's improvement EIC Municipal Tax Delinquency Fund (MTDF)Summary—12/21/15 The purpose of the MTDF is to provide EIC member municipalities with a ready source of funds during the pendency of a delinquent tax charge payment associated with an EIC Energize NY financing of a property(a "Benefited Property"). Because a municipality is required under its municipal agreement with EIC to pay all tax charges associated with EIC financings regardless of whether or not it collects the charge from the Benefited Property, a municipality will need to source missing tax revenues from other sources if a property owner does not pay the tax charge when due. Participation in the MTDF is . optional at the election of the municipal member and requires the municipality to sign and accept the templated MTDF Agreement and pay an Annual Fee. A brief description of how the MTDF operates is below. The municipality is entitled to a withdrawal of funds from the MTDF(a"Withdrawal"): - In the event that a Benefited Property does not make timely payment of its municipal taxes, resulting in a Delinquency. - The Delinquency was listed on the annual Delinquency report delivered to EIC as per the existing EIC Membership Municipal Agreement(the "Municipal Agreement"). - The Delinquency has been outstanding for no less than ninety(90) days and no more than 270 days from the date that payment of municipal taxes was owed to the Municipality. - The Municipality is current on all payments due to EIC, is not in default or violation of the MTDF Agreement, the Municipal Agreement or any other agreement with EIC. Terms: To qualify for a Withdrawal,the Municipality agrees to pay a flat annual fee of$50.00 combined with an additional annual fee in the amount of$30.00 per$1,000.00 of maximum dollar amount of total Withdrawals that the Municipality would like to have the right to draw during the one-year withdrawal period; the annual fee covers EIC expenses of a Withdrawal from the Municipal Tax Delinquency Fund and is selected prior to the tax collection season. - Fee is returnable net of any previous Withdrawal expenses and prorated for any outstanding Withdrawals at the end of the one-year withdrawal period - Fee paid for a prior withdrawal period may be rolled over to cover the following withdrawal periods' tax obligation - Annual fee is paid to NYSERDA's NYS Tax and Finance account - Repayment of the Withdrawal together with owed fees must be paid by the Municipality to NYSERDA's NYS Tax and Finance account at the earlier of: 1 f� Energy �:4 ill I ■ wt mprovement pa■ Corporation o Within thirty(30) days after the Municipality collects the Delinquency that is the subject of a Withdrawal; or o Four(4)years from the date of the Withdrawal, regardless of whether the Municipality collects the Delinquency that was the subject of the Withdrawal - Municipality's obligation to pay fees and re-pay withdrawals is subject to appropriations. Statements and Reporting Requirements: Existing Requirements (from existing Municipal Agreement): 1) EIC provides the Annual Report to EIC member municipality three months before tax season 2) EIC member municipality submits Delinquency Report ninety(90 days) after taxes are due MTDF Agreement: 1) EIC will provide an Annual Statement of all activity involving the MTDF (Withdrawals, repayments, outstanding Withdrawals, annual fees paid) along with a bill for any amounts owed for outstanding Withdrawals. 2) Municipal Member shall notify EIC in writing the amount of its Maximum Withdrawal Amount within thirty(30) days of receipt of the Annual Report for the upcoming fiscal year. Examples: EXAMPLE#1:$1mm in 15yr term financings= $98,100 in annual tax collections. Estimated MTDF Fee to cover 100%of annual tax collections=$2993.00 EXAMPLE#2: (Example above factored by the Municipal Member delinquency rate) $1mm in 15yr term financings=$98,100 in annual tax collections factored by the Municipal Member delinquency rate of 10%. Estimated MTDF Fee=$344.30 Energy Energize NY Benefit Financing . Improvement U • Underwriting Standards Corporation • Clear Title+Corporate/organizational documents in order • Owner has not filed for bankruptcy for 7 years • There are no outstanding taxes or involuntary liens on the property in excess of$1000 • Property is not in foreclosure and there have been no recent mortgage or other property related debt defaults. • Maximum total of existing loans relative to Appraised Value must be less or equal to 80% • Maximum Energize Benefit Financing amount relative to Appraised Value less or equal to 10% • Current on Mortgage. • Property tax payment record is clear for 3 years • Property Location in EIC Member Municipality • Savings Investment Ratio test> 1 ,P. • Energy Improvements permanently affixed to property • Required Assessment,Scope and Upgrade through NYSERDA or other NYSERDA approved upgrade program • Must be existing structures that are benefited • Energize Benefit Financing amount shall be repaid over a term not to exceed the weighted average of the useful life of such systems and improvements as determined by NYSERDA approved energy audit/ assessment study • Must show predicted positive cash flow>1%of annual assessment payments. • Energize Benefit Financing net of ALL non tax based incentives • Building Owner sign off on the work being completed • Maximum Financing: o 1-4 Family Residential Buildings—$30,000 o Commercial and Large Multi-Family Buildings -Subject to 10% Max Value and 80% LTV rule • Minimum Financing—$3,000 • Must show existing lender consent(Commercial Property) • Must show proof of property insurance if requested • If the Improvements will be owned by a third party and/or not owned in whole by the Property Owner, the agreement(s)and/or contract(s)creating the third party arrangement must include: 1) Restrictive covenants confirming that the Improvements remain operational and generate the required Savings and Investment ratios and Positive Cash Flows benefiting the Property Owner as indicated in the Energize NY Application documents,the Renewable Energy System Feasibility Study and/or Energy Reduction Plan for the term of the Financing. 2) Restrictive covenants that allow for the Improvement(s) and the agreement(s)and/or contract(s)creating the third party arrangement to be transferred to any new Property Owner for the duration of the Financing Term. ` n 2/22/13 FINAL LOCAL LAW NO. —2012 A LOCAL LAW TO ESTABLISH A SUSTAINABLE ENERGY LOAN PROGRAM IN THE Be it enacted by the of the County of as follows: Section 1. The Code of the is hereby amended by adding a new Chapter , entitled"Energize NY Benefit Financing Program,"to read as follows: ARTICLE §1. Legislative findings,intent and purpose, authority. A. It is the policy of both the and the State of New York to achieve energy efficiency and renewable energy goals, reduce greenhouse gas emissions, mitigate the effect of global climate change, and advance a clean energy economy. The finds that it can fulfill this policy by providing property assessed clean energy financing to property owners for the installation of renewable energy systems and energy efficiency measures. This chapter establishes a program that will allow the Energy Improvement Corporation ("EIC"), a local development corporation, acting on behalf of the , to make funds available to qualified property owners that will be repaid by such property owners through charges on the real properties benefited by such funds, thereby fulfilling the purposes of this chapter and fulfilling an important public purpose. B. The is authorized to implement this Energize NY Benefit Financing Program pursuant to Article 5-L of the New York General Municipal Law. C. This chapter shall be known and may be cited as the "Energize NY Benefit Financing Program Law of the ". §2. Definitions For purposes of this chapter, and unless otherwise expressly stated or unless the context requires,the following terms shall have the meanings indicated: 2/22/13 FINAL Authority — The New York State Energy Research and Development Authority, as defined by subdivision two of section eighteen hundred fifty-one of the public authorities law, or its successor. EIC — the Energy Improvement Corporation, a local development corporation, duly organized under section fourteen hundred eleven of the Not-For-Profit Corporation Law, authorized hereby on behalf of the to implement the Energize NY Benefit Financing Program by providing funds to qualified property owners (as defined in this chapter) and providing for repayment of such funds from monies collected by the tax collector as a charge to be levied on the real property and collected in the same manner and same form as the taxes. Energy Audit — A formal evaluation or "assessment" of the energy consumption of a permanent building or structural improvement to real property, conducted by a contractor certified by the Authority, or certified by a certifying entity approved by the Authority, for the purpose of identifying appropriate energy efficiency improvements that could be made to the property. Energy Efficiency Improvement—Any renovation or retrofitting of a building to reduce energy consumption, such as window and door replacement, lighting, caulking,. weatherstripping, air sealing, insulation, and heating and cooling system upgrades, and similar improvements, determined to be cost-effective pursuant to criteria established by the Authority, not including lighting measures or household appliances that are not permanently fixed to real property. Qualified Property Owner - An owner of residential or commercial real property located within the boundaries of the that is determined to be eligible to participate in the Energize NY Benefit Financing Program under the procedures for eligibility set forth under this chapter. Renewable Energy System—An energy generating system for the generation of electric or thermal energy,to be used primarily at such property, by means of solar thermal, solar- photovoltaic, wind, geothermal, anaerobic digester gas-to-electricity systems, fuel cell technologies, or other renewable energy technology approved by the Authority not including the combustion or pyrolysis of solid waste. Renewable Energy System 'Feasibility Study — A written study, conducted by a contractor certified by the Authority, or certified by a certifying entity approved by the Authority, for the purpose of determining the feasibility of installing a renewable energy system. §3. Establishment of an.Energize NY Benefit Financing Program A. An Energize NY Benefit Financing Program is hereby established by the , whereby EIC acting on its behalf, may provide funds to 2/22/13 FINAL Qualified Property Owners in accordance with the procedures set forth under this chapter, to finance the acquisition, construction and installation of Renewable Energy Systems and Energy Efficiency Improvements and the verification of the installation of such systems and improvements. B. The funds provided shall not exceed the lesser of ten percent of the appraised value of the real property where the Renewable Energy Systems and/or Energy Efficiency Improvements will be located, or the actual cost of installing the Renewable Energy Systems and/or Energy Efficiency Improvements, including the costs of necessary equipment, materials, and labor and the cost of verification of such systems and improvements. §4. Procedures for eligibility A. Any property owner in the may submit application to EIC on such forms as have been prepared by EIC and made available to property owners on . the website of EIC and at the offices. B. Every application submitted by a property owner shall be reviewed by EIC acting on behalf of the , which shall make a positive or negative determination on such application based upon the criteria for making a financing enumerated in subsection A of section 5 of this chapter. EIC may also request further information from the property owner where necessary to aid in its determination. C. If a positive determination on an application is made by EIC acting on behalf of the , the property owner shall be deemed a Qualified Property Owner and shall be eligible to participate in the Energize NY Benefit Financing Program in accordance with the procedure set forth under section 6 of this chapter; provided that in no case shall a property owner that has received funds from another municipal corporation for the acquisition, construction and installation of Energy Efficiency Improvements and/or Renewable Energy Systems be deemed a Qualified Property Owner. §5. Application criteria A. Upon the submission of an application, EIC acting on behalf of the , shall make a positive or negative determination on such application based upon the following criteria for the making of a financing: 1. The proposed Energy Efficiency Improvements and/or Renewable Energy Systems are determined to be cost effective by the Authority; 2. The proposed Energy Efficiency Improvements and/or Renewable Energy Systems will generate an estimated annual cost savings greater than the annual charge payments; • 2/22/13 FINAL • 3. Sufficient funds are available to provide to the property owner; 4. The property owner is current in payments on any existing mortgage; 5. The property owner is current in payments on any existing real property taxes and has been current on real property taxes for the previous three years; and 6. Such additional criteria, not inconsistent with the criteria set forth above, as the , or EIC acting on its behalf,may set from time to time. §6. Opt-in,Energize Finance Agreement A. A Qualified Property Owner may participate in the Energize NY Benefit Financing Program through the execution of an Energize Finance Agreement made by and between the Qualified Property Owner and EIC, acting on the behalf of the B. Upon execution of the Energize Finance Agreement, the Qualified Property Owner shall be eligible to receive funds from EIC acting on behalf of for the acquisition, construction, and installation of qualifying Renewable Energy Systems and Energy Efficiency Improvements; provided the requirements of section 7 of this chapter have been met. C. The Energize Finance Agreement shall include the terms and conditions of repayment set forth under section 8 of this chapter. §7. Energy audit, renewable energy system feasibility study A. No funds shall be made available for Energy Efficiency Improvements unless determined to be appropriate through an Energy Audit as defined in Section 2. B. No funds shall be made available for a Renewable Energy System unless determined to be feasible through a Renewable Energy System Feasibility Study as defined in Section 2. - C. The cost of such Energy Audit and/or Renewable Energy System Feasibility Study shall be borne solely by the property owner but may be included in the financed amount if the work is approved. §8. Terms and co:I ditions of repayment The Energize Finance Agreement between the Qualified Property Owner and EIC acting on behalf of the , shall set forth the terms and conditions of repayment in accordance with the following: A. The principal amount of the funds paid to the Qualified Property Owner hereunder, together with the interest thereon, shall be paid by the property owner as a charge on 2/22/13 FINAL their tax bill and shall be levied and collected at the same time and in the same manner as property taxes, provided that such - charge shall be separately listed on the tax bill. The , shall make payment to EIC or its designee in the amount of all such separately listed charges within 30 days of the tax due date. B. The term of such repayment shall be determined at the time the Energize Finance Agreement is executed by the property owner and EIC, provided that in no case shall the term exceed the weighted average of the useful life of the systems and improvements as determined by EIC acting on behalf of the C. The rate of interest for the charge shall be fixed by EIC acting on behalf of the at the time the Energize Finance Agreement is executed by the property owner and EIC. D. The charge shall constitute a lien upon the real property benefited by the Energize NY Benefit Financing Program and shall run with the land. A transferee of title to the benefited real property shall be required to pay any future installments, including interest thereon. §9. Verification and report A. EIC shall be responsible for verifying and reporting to the on the installation and performance of Renewable Energy Systems and Energy Efficiency Improvements financed by such program. B. The shall verify and report on the installation and performance of Renewable Energy Systems and Energy Efficiency Improvements financed by the Energize NY Benefit Financing Program in such form and manner as the Authority may establish. Section 2. This local law shall take effect upon filing with the Secretary of State. ENERGY IMPROVEMENT CORPORATION MUNICIPAL AGREEMENT This Agreement made as of this _ day of 20 (the "Agreement"), by and between the (the "Municipality") and the Energy Improvement Corporation ("EIC") (both the Municipality and EIC may hereinafter be referred to individually as a "Party" and collectively as the "Parties"), sets forth the duties and obligations of each Party in connection with the Municipality's participation in the Energize New York Benefit Finance Program(the"Program"). WHEREAS, ETC is a local development corporation duly formed under Section 1411 of the Not-For-Profit Corporation Law of the State of New York, for the purpose of promoting, facilitating and financing energy audits and renewable energy system feasibility studies, energy efficiency improvements and alternative or renewable energy generating systems (as such terms are defmed in Section 119-ff of the General Municipal Law of the State of New York) (collectively, the"Energy Improvements") on properties within its Participating Municipalities (as defmed below), thereby promoting the public good by reducing greenhouse gas emissions, mitigating the effect of global climate change and lessening the burdens of government; and WHEREAS, Participating Municipalities are those municipalities within the State of New York that have established by local law, pursuant to Article 5-L of the General Municipal Law of the State of New York, a sustainable energy loan program for the issuance of financing to the owners of real property located within the Participating Municipality to finance Energy Improvements, and have authorized EIC to act on behalf of the Participating Municipality to carry out the Program through, among other things, the issuance of financing to property owners within such Participating Municipality, and have met the minimum criteria established by EIC to admit new Participating Municipalities; and WHEREAS, the Municipality adopted Local Law on pursuant to Article 5-L of the General Municipal Law of the State of New York, which Local Law also authorized EIC to act on its behalf in carrying out its Program; Now, THEREFORE, in consideration of the mutual promises contained in this Agreement, the Parties agree as follows: 1. Duties of EIC It is understood by the Parties that EIC will be responsible for the performance of the following duties: 2/21/13 a) Receive and review applications submitted by property owners within the Municipality for financing of Energy Improvements ("Property Owner(s)"), and approve or disapprove such applications in accordance with underwriting procedures and requirements established by EIC. b) Review the applications, energy assessments and scopes of work prepared for and by the Property Owners to establish the amount of financings to be approved pursuant to the requirements of the Program. c) Execute finance agreements (the "Finance Agreement") by and between EIC (on behalf of the Municipality) and the Property Owners for financing of Energy.Improvements, which shall set forth the terms and conditions for the disbursement and repayment of financing and the duties and obligations of each Property Owner and EIC with respect to the acquisition, construction and installation of Energy Improvements (upon execution of the Finance Agreement by the Property Owner and EIC, the property that is the subject of the Finance Agreement shall be deemed a"Benefited Property"). Copies of all executed Finance Agreements for' all Benefited Properties within the Municipality shall be provided to the Municipality by EIC upon execution. d) Receive and review the certificates of completion.submitted by the Property Owners of Benefited Properties (or the contractor hired by the owner of a Benefited Property) following installation or construction of Energy Improvements on such Benefited Property, and disburse funds to the Property Owner of the Benefited Property or his/her/its agent upon approval of such certificate in accordance with the terms of the Finance Agreement and the Program. e) Deliver to the Municipality an annual report (the "Annual Report") three months prior to when Municipal Taxes are due which shall contain information related to each Benefited Property within the Municipality through the end of the immediately preceding calendar year, including: i. A list of each newly approved Benefited Property for which the Property Owner or previous Property Owner of the Benefited Property executed a Finance Agreement within the annual time period covered by such report (for which a charge shall be added by the Municipality to its tax rolls in • accordance with Paragraph 2b below). All Benefited Properties shall be identified in the Annual Report by address and Tax Map Identification (i.e. section, block and lot); ii. A list of each existing Benefited Property for which the Property Owner or previous Property Owner of such Benefited Property executed a Finance Agreement. All Benefited Properties shall be 2/21/13 2 identified in the Annual Report by address and Tax Map Identification(i.e. section,block and lot); iii. A list of each Benefited Property within the Municipality where all obligations under the Finance Agreement have been satisfied or paid in full during the calendar year including the satisfaction date and a copy of the notice of satisfaction; , iv. For each non-satisfied Benefited Property (including each newly approved Benefited Property): a. the date of the Financing Agreement, b. the notional amount of the financing, c. the total principal balance and accrued interest outstanding, d. the annual payment due to EIC (which shall include principal and accrued interest) associated with such Benefited Property(including the amount of accrued interest on the initial payment, if different); v. the total annual payment due to EIC from all Benefited Properties in the Participating Municipality (which shall include principal and accrued interest), which shall be paid by the Municipality within thirty (30) days of the. date upon which payment is due to the Municipality as part of the municipal tax bill in accordance with Paragraph 2(c) and the balance of any delinquent charge payment reported by the Municipality during the term of the Financing Agreement pursuant to Paragraph 2(d) and; vi. All other information EIC may deem to be relevant to each Benefited Property within the Municipality. 3 f} Create an account (the "EIC Trust Account") held by a trustee that will accept payments from the Municipality made in accordance with Paragraph 2(d) below, and create a separate account (the "EIC Administrative Fee Account") to receive the transfer of those funds deposited within the EIC Trust Account that constitute payment of EIC administrative fees; g) Provide customer service by telephone to the Municipality during the hours of 9:00 a.m. through 5:00 p.m. Monday through Friday, Eastern Standard Time, excluding state and federal holidays; h) Upon EIC's receipt of payment in full under a particular Finance Agreement, send a letter of satisfaction by email to the Municipality notifying it that such Property Owner or subsequent owner of the Benefited Property has satisfied his/her/its obligations under the terms of the Financing Agreement; 2/21/13 3 2. Duties of the Municipality It is understood by the Parties that the Municipality will be responsible for the performance of the following duties: a) Maintain copies received from EIC of each Finance Agreement for a Benefited Property throughout the term of the Finance Agreement relating to such Benefited Property, which shall be maintained until all obligations of the owner of such Benefited Property that are set forth in the Finance Agreement have been satisfied. b) Within thirty (30) days of receipt of the Annual Report, add a charge to its tax rolls for each newly approved Benefited Property listed therein, and include such charge in the next ensuing tax levy so that such charge shall be included on and due in the same manner and at the same time and in the same installments as the municipal taxes on real property., are due within the Municipality and shall become delinquent at the same times, shall bear the same penalties and interest after delinquency, and shall be subject to the same provision s for redemption and sale as the general municipal taxes on real. property of the Municipality. c) Within thirty (30) days of the due date of the municipal taxes, including the charge pursuant to a Finance Agreement, remit payment to the EIC Trust Account in the amount equaling the total annual payments due to EiC from each Benefited Property within the Municipality, regardless of whether the Municipality actually has received such payments from the owner of the Benefited Property. Failure to deliver payments to EIC would be considered an event of default hereunder. d) Deliver to EIC an annual delinquency report (the "Delinquency Report") no later than (90) days after the due date for the municipal taxes, including the charge, which shall: (i) list each Benefited Property that is delinquent in charge payments owed for such Benefited Property, (ii) provide the amount owed to the Municipality by the owner of such Benefited Property (including penalties and interest on delinquent charge payments), and (iii) outline the steps taken or to be taken and progress made in recovering delinquent charge payments from the owner of such Benefited Property. e) Make all reasonable efforts to assist EIC in carrying out the Program within the Municipality. 3. Program Modification The Municipality may modify the Program by limiting the types of properties which may receive financing for Energy Improvements and/or the amount of financing available within the Municipality. The Municipality shall provide written notice to 2/21/13 4 EIC of such proposed modification. The proposed modification shall only become effective upon written approval from EIC provided to the Municipality, which shall not be unreasonably withheld. Such approval shall have no effect on the duties and obligations owed by each Party hereto in connection with this Agreement and any Benefited Property for which a Finance Agreement was executed prior thereto. 4. Non—Payment a) Failure of a Participating Municipality to deliver payments to EIC within thirty (30) days of when due shall be considered an event of default and EIC shall be entitled to pursue any one or more of the remedies set forth below. b) No Participating Municipality shall be responsible for the deficient payment of another Participating Municipality. 5. Terms of Membership The Municipality understands and agrees that membership in EIC is at the discretion of the Board of Directors of EIC and is conditional upon satisfying the membership criteria,established by the EIC Board, as may be amended from time to time at the sole discretion of the Board, as well as compliance with the terms of the By-Laws of EIC. If a Participating Municipality's bond credit rating drops below "A" as rated by Standard and Poors and/or"A2" as rated by Moodys and/or"A" by Fitch Ratings Service, EIC will no longer provide financings to Properties within such Municipality. 6. Reserve Funds and Permanent Loss (a) EIC shall maintain one or more reserve funds (each a "Reserve Fund", collectively, the "Reserve Funds") to protect and compensate EIC, Participating Mnicipalities, lenders of funds to EIC, and other third parties approved by EIC against potential losses, including without limitation losses suffered by a Participating Municipality resulting from defaulted charge payments only in the event of a Permanent Loss (defined below) with respect to a Benefited Property. Certain Reserve Funds may be restricted in that they may only be used in conjunction with financings made to properties located within one or more designated Participating Municipalities. All Reserve Funds will be held at a bank or trust company located and authorized to do business in NYS. Reserve Funds will be invested in accordance with the investment guidelines approved by EIC (the"Investment Guidelines") as may be amended from time to time. (b) EIC reserves the right to refuse to make a financing to a property located within a Member Municipality in the event EIC determines, in its sole discretion, that there are inadequate reserve funds. (c) A loss shall not be deemed a permanent loss until the Participating Municipality has exhausted all remedies at law in an effort to collect the defaulted charge payments, including but not limited to the redemption and sale of the Benefited 2/21/13 5 Property where the proceeds are not sufficient to recover all amounts paid by the Municipality to EIC after the proceeds of such sale have been proportionately applied to all amounts owed to the Municipality at the time of such sale as a result of the non-payment of taxes ("Permanent Loss") . In order to collect from the Reserve Fund in the event of a Permanent Loss, the Municipality must provide EIC with all documentation as may be reasonably requested by EIC to document such Permanent Loss and must not be in default to EIC, including having made all payments to EIC when due. 7. Remedies Upon Default Should the Municipality default in any of its obligations hereunder, including but not limited to failure to make payments to EIC as required hereunder, EIC shall be entitled to any remedy it may have at law and as set forth below. EIC may utilize any one or all of these remedies at.EIC'§ sole discretion. a) If the Municipality fails to make a required payment to EIC and the Municipality collects penalties or interest from the Property Owner for late payment, the Municipality shall pay to EIC all such penalties or interest attributable to the charge collected by the Municipality on behalf of EIC. b) EIC shall have the right to discontinue providing any new financings to Properties located within the Municipality. c) EIC may suspend the Municipality's membership in EIC. 8. Formation; Authority Each Party represents and warrants to the other that it has complied with all laws and regulations concerning its organization, its existence and the transaction of its business and that all necessary steps have been taken to authorize it to execute, deliver and perform its respective obligations under this Agreement, and no consent or approval of any third party is required for either Party's execution of this Agreement or the performance of its obligations contained herein. The individual executing this Agreement on behalf of each Party has been and is duly authorized to bind his/her respective Party. 9 No Violation or Litigation The performance by each Party of its respective obligations contained in this Agreement will not and do not conflict with or result in a breach of or a default under any of the terms or provisions of any other agreement, contract, covenant or security instrument or any law, regulation or ordinance b y which the Party is bound. There is no litigation, action, proceeding, investigation or other dispute pending or threatened against either Party which may impair its ability to perform its respective 2/21/13 6 duties and obligations hereunder. 10. Notices Any and all notices, demands, or other communications required or desired to be given hereunder by either Party shall be delivered electronically and in writing by certified mail,return receipt requested as follows: EIC: Mark Thielking Energy Improvement Corporation 321 Bedford Rd, Bedford Hills,NY 10507 Kathryn Hoenig Energy Improvement Corporation 321e Bedford Rd, Bedford Hills,NY 10507 Attention: Mark Thielking Kathryn Hoenig E-mail: mark@energizeny.org kathuynh @energizeny.org With a copy to: James Staudt, Esq. McCullough, Goldberger& Staudt,LLP 1311 Mamaroneck Avenue, Suite 340 White Plains,N.Y. 10605, E-mail:jstaudt @mgslawyers.com MUNICIPALITY: With a copy to: 2/21/13 7 Either Party hereto may change its address for purposes of this paragraph by providing written notice to the other party in the manner provided above. 11. Governing Law. This Agreement shall be construed and governed in accordance with the laws of the State of New York. Any legal action to be brought under this Agreement must be instituted in State or Federal Courts having jurisdiction located in Westchester County,New York. IN WITNESS WHEREOF,the undersigned have executed this Agreement as of the day and year first written above. The Parties hereto agree that facsimile signatures shall be as effective as if originals. Date: , 20 Energy Improvement Corporation By: PRINT NAME: Date: ,20_ Municipality Name: By: PRINT NAME: 2/21/13 8 1 S 'Y I pp3 �� �, J }'fir y. I " s -:'�c ,� - F ,,.,,� .����, rte" ,`I` f, � � ?�)J�'i +i , a ��) Jt , 1f ±i1zi1 ,° ,� 1t�/tea# /� ' . [ yam ',. A�l ' /N N. \ \ \I rjr1. ITM-. 11--SIZAVi.*:\'\; \‘‘ „ ..- : i 1 W\ilkillikkillikkikk - 1` '!-_ ,3 ,� A r t (00-ENERGIZENY'FINANICE } Financing for your clean energy project • that is easy, convenient, and affordable As a commercial property owner, you know that energy efficiency and renewable ._ energy building improvements are smart.They also make financial sense. Get started now! Undertaking a clean energy project can reduce your building's energy bill, improve operations, reduce its carbon footprint, and increase property value. www.EnergizeNY.org (914) 302-7300 Flexible and customized financing solutions for clean energy projects are available through Energize NY for property owners of existing commercial buildings in New York State including Office, Hospitality, Retail, Institutional, Multifamily, Light Industrial, Nonprofits, and Commercially-Owned Residential. Fill out our online Eligibility for financing is based on the property's potential to save energy, not pre-application on traditional credit.We offer especially long-term financing, essential to deep energy improvements, competitive rates from 4 to 6.5%, and the NY State to find out how PACE (Property Assessed Clean Energy) Finance mechanism that allows for loan much financing repayment for energy-related building upgrades as a special tax charge right on your property tax bill. your project may Energize NY Finance can finance clean energy projects such as: be eligible for! • efficient lighting • insulation • solar electric • efficient heating or cooling • chillers • smart controls • energy storage • combined heat and storage • biomass NY State's The Energize NY team is here to help answer your questions at every stage of Commercial PACE the energy improvement process, from finding an energy expert and navigating incentive programs to completing a cash flow analysis that can help maximize Finance Program your return on investment. See how easy, convenient, and affordable ENY Financing is! ( Easy. Convenient. Affordable. Financing eligibility is based Up to 100% long-term No down payment is on your property's potential financing at low interest. required. energy savings (not on traditional credit). If you are located in a Competitive rates of 4 to municipality that is a 6.5%,with flexible terms of Easy online application — — member of the Energy _ — 5-to 20-year terms,subject process and fast approval. Improvement Corporation, to market conditions. your repayment obligation is Our Energize NY team attached to the property and Combines seamlessly with is here to help you at transfers to the new owner if state and local energy every stage of the energy incentive programs for improvement process. your property is sold. additional benefits. • , J Do I Qualify for Financing? If you answer "yes" to all below, you do! • Estimated energy cost savings from your improvement • No bankruptcy within last 7 years. is greater than the annual finance payments. • 3-year history of timely property tax payments. • Property's Loan-to-Value ratio is no greater than 80%. • The municipality where your project is located must • Financing is up to 10% of the value of the property. be a member of the.Energy Improvement Corporation. Yo Noxit Mopo visit EnergizeNY.org to fill out a pre-application for financing online Energize NY Energize NYTM Finance is a program of the Energy Improvement g Corporation(EIC),a nonprofit New York State local development 91.4-302-7300 I info @energizeny.org corporation with a mission to scale the adoption of clean 1EWYORK NYSERDA 2051 Baldwin Rd,Yorktown Heights,NY 10598 energy in New York State's buildings. Energize NY partners with OPPPORTUNITY NYSERDA, NY Green Bank, Bank of America Merrill Lynch, First www.EnergizeNY.org Niagara Bank,N.A.,and EIC member municipalities. Photo credits:LEED building,Dennis Schroaeder/NREL;"Outdoor Components of a Residential Air-Source Heat Pump"by Kristoferb is licensed under CC BY-SA 3.0. Vs2015-9-15 t ,5 tit f,$Fi 1 _ _ t `" [ , /J/(�-��CI yam/ , \ , \ , \lhhhijt __ PROJECT PROFILE: 5 Spoke Creamery Farm, Goshen, NY Energize NY:simple, low-cost, long-term financing for clean energy upgrades ice r•, FINANCED BY: ' Y ,r-- I r . �t • nI i ,� if: ‘ ,e5Y'' A ' 0 / rr ).: rho c,` I `�,0.# '�� `~} J THE PROJECT ESTIMATED SAVINGS Y' Electric use offset: 105% Building details ENERGIZE N 4 buildings NY State's PACE Program Net Cash flow to owner o Dairy barn & milk house Project cost: $164,859 Years 1-5* +$16,030/yr o Equipment barn After financing repaid o Cheese making facility Incentives: + 15 400 r NYSERDA: $51,977 $ ' /Y with cool storage USDA: $41,215 "Orange County Planning o Future local food store directed us to their Energize NY building Amount financed: $74,796 Term: 5 years Finance program to help get the Renewable energy generation Interest Rate: 4.3% balance of funding we needed o Ground mounted to make this project happen. o kW solar electric Financing Cost: $16,780/yr Going through the Energize NY o system (repaid as charge on annual tax bill) Finance program was pretty simple and the energy savings will have more than,paid for the Project Completed: financed amount by 2020." March 2015 Energize NY member: Orange County —Barbara Glustoff Owner,5 Spoke Creamery *(includes federal tax credits,incentives) '3' �, Get started with your solar project: Energize NY is: www.EnergizeNY.org (914)302-730074EWYORK NYSERDA Ao, ,e STATE OF /)%, E+HE4. 1 OPPORTUNITY.NITY. Supported IPYO� • ENY—2-1-16 v� { ,_,... - , - ,., 41..,41,,,r,,,,i1,7.7.___________________________,______________:_____________ .__ . � y'' ,''u�sry� ;74V-..;;fin ',� = i ! .. •D. x..: 'w.4 t 1 • _:+ - i ,f',---z "l 14 t, c J �- ` • . ',..a ~ 6 ' " f - k .-.. 1 `; of-• ...4 ;±? +, F' _-.. '`- - -- 5 fir.— t, 4, ',..' cM i f , • r_ .r,,,,.„...._. ,„... . ..,ve.,,,. .„. . ___:,,:.. ..„, ,_...„...... .. i,,, , ,_,...,....,....._____ .. ,. ..„.„ ._......:„ . r_ . . . . ..,_ .., _ _:.....::,.:_ _ ., ''''' a---. ' ''--'2 "..1,Z '-•-,•,,,„.... =1----.- *:--.“.A.-,..i+ "44,' .:,ti � �_ �.y�.,, .F f,$.#•,`' ^'_ r - - :;ac -err 'a t' S .YL'1�` .. _. ✓ r� . _ - PROJECT PROFILE: Terra Tile & Marble, Town of Ossining, NY Energize NY: simple, low-cost, long-term financing for clean energy upgrades FINANCED BY �(' rt $1 I l i .. - 4.14414\ Pt:I' '-'`''' ' " r r r rr' 1.„:1.....-. 4r.a ILL[11.1.11, .�L _.�ytt 1 L I, ..,,_ . „, ..........,........„ “ ,. .,..,,,.__ ,.., ........ .® tti:-' IF ' ••�t Mil x ,., ,.. , .� 1 r......_ lar„ ,„,....„ ..40.., ,. - .k. 41 ,..........,„ THE PROJECT ENERGIZE NY" ESTIMATED SAVINGS NY State's PACE Program Building details Year 1 electric offset: • 1993 building Project Cost: $388,773 95.5% or 131,555 kWh • 30,000 sq ft Net Cash flow to owner: • Warehouse, showroom, Incentives: NYSERDA: $ 82,296 $26,029/yr 8 offices, parking lot with Federal investment 11 parking lot pole lights s tax credit: $116,632 "I see this as a capital investment that improves • Amount financed: $204,102 the building. With the Renewable energy generation electric savings, the Solarize • Roof mounted Term: 10 years information, and availability of the financing, it just made • 120 kW solar electric system Interest rate: 4.927% business sense." Financing Cost: $ 26,094/yr -David Gasch Project Completed: Owner;Terra Tile and Marble September 2015 Energize NY member: Town of Ossining a*00 4�y Energize NY is: 4 =4 i :; °`'`e: e ® NEVI/YORIC NYSERDA 1.:... ._ S.... .:L S 0 C 1 I T E STATE OF $4.2.1k)4‘ ° x RTUNITY Supported o :''VVESTCHESTER Ilfs4C' OSSINING-BRIARCIJFF Get started with your efficiency or renewable energy project:www.EnergizeNY.org I (914) 302-7300 ENY-2-1-16 , •+.-T). WigfAt • . • .• • , . • • • ITEM 2 • Madison Avenue and Jefferson Street Town of Mamaroneck Westchester County, New York 0 - !, r / "rr it- • '•'Z._. :,,.. c 44, • / -4 ,,')1,,...44?,i40..C.:3;.,-,\.3,_.: •'': U> a/F� q.. �fY r' r t•t � :. I r- le`f t TT>\ ,Vol •11111111,/qq/ *+�+r`/Z/` ;::.•#:$71 ."N?r&'•:,),4 dam'' I ' / /4j-� 4-1,..- iNs,, I. ;;i) _ '.... ' '. --.. - • ..'-A ''7:f: : if: 4'.':Roundabout'Feasibility Study O y . . � a , 7,z March 8, 2017 az °�` _ m ogi.0 hce i •FOUNDED 1661 • • Madison Avenue and Jefferson Street Town of Mamaroneck Westchester County, New York Roundabout Feasibility Study March 8, 2017 Prepared For: Town of-Mamaroneck 740 West Boston Post Road Mamaroneck, New York 10543 Prepared By: Barton&Loguidice,D.P.C. Engineers•Environmental Scientists•Planners•Landscape Architects 10 Airline Drive Suite 200 Albany,NY 12205 This document is printed on recycled paper A J Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study Table of Contents Page Title Page Table of Contents 1.0 Executive Summary and Conclusions 1 2.0 Existing Conditions 5 3.0 Geometry and Traffic Volumes 9 4.0 Assessment of Potential Impacts 15 5.0 Capacity and Level of Service(LOS)Analysis 16 6.0 Accident Analysis 18 7.0 Environmental Assessment 19 8.0 Opinion of Probable Cost/Funding 23 Figures Figure 1-Project Location-Map Tables Table 3.1—Peak Hour Site Generated Trips Table 4.1—Peak Hour Level of Service Summary Table 5.1-Sight Distance Summary Appendices Appendix A-Conceptual Site Plan Appendix B-Turning Movement Counts Appendix C-Level of Service Analysis Appendix D-Accident Analysis 1902.002/03.08.17 -f- Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study 1.0 Executive Summary This report summarizes the results of a Roundabout Feasibility Study performed for the intersection of Madison Avenue and Jefferson Street in the Town of Mamaroneck,New York. Traffic congestion at the intersection typically peaks during the afternoon peak `traffic period which is generally between the hours of 4:00 PM and 6:00 PM. In order to alleviate congestion,improve safety,and help accommodate future development,a roundabout is being considered to be constructed at this location. This feasibility study was performed to help identify constraints,benefits,estimate costs,and determine potential impacts. The project area is limited in available space,as such,only a single lane roundabout will physically fit within the area of the intersection without significant right of way impacts in the form of property acquisitions. Traffic data was obtained from the Forest City Mixed-Use Development study and projected to 2016 and 2026 traffic volumes. Based on the analysis,a single lane roundabout will satisfactorily accommodate traffic through the 2026 design year and beyond. Impacts identified include the loss of parking spaces along Madison Avenue(8)and Jefferson Street(up to 6)and minor impacts to property. Part of the Feasibility Study was to review project construction costs and project soft costs such as engineering and construction observation. The estimated project costs and notes on funding are included in Section 8 beginning on page 23. When reviewing this study,please note that there are very specific design parameters to ensure maximum traffic operational efficiency,pedestrian accommodations,safety improvements,traffic calming,and to control vehicle entry and exit speeds(See Section 3). The design parameters have been developed and refined significantly over the last 15 years specifically for NY State. Curved entry lanes that may seem out of place and raised medians are typical and each play an important part in satisfying the overall geometry requirements,project objectives and. More notable site constraints are that this roundabout involves five entry lanes(or legs) and is essentially a five(5)way intersection. The intersection also needs to accommodate large trucks that need to make right angle turns onto 1-95 from a relatively narrow roadway. Additionally,the available pavement area is constrained by the parking requirements on Jefferson Street,the 1-95 ramps,the physical space available,and the existing development. Even with these challenges at the site,a roundabout is a feasible solution to alleviate the traffic congestion,improve safety, reduce speeds,and be a sustainable solution for the Town into the future. 1902.002/03.08.17 -1- Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study This Sheet is Intentionally Blank 1902.002/03.08.17 -2- Barton&Loguidice,D.P.C. • Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study Figure 1—Project Location Map tea°. - • 2°� Pa .o cAP4o 0\d,�NrAVCy 0 9 Z Memorial Pork j.-"7�-' uePO��� _ / �...? `== "--7?''Plate C Hug J te He f• a: h 111 off' ° ar'71r .' 1 r. o a� 4a4V 11 f li ./ `a Q�e,� �° v Madison Avenue at , Jefferson Street ; ' .0 Laribmii4®: • • L 43 1 M s d . 2 r u 1 onAl'e i 6 t 4. Starbucks .. . .sp ' oa\ !, :, 81 o .. a ...,02. % e i' � F ,c U . -- ,i �- --' ,Qac Or PROJECT LOCATION Madison Avenue and Jefferson Street Town of Mamaroneck Westchester County,New York 1902.002/03.08.17 -3- Barton&Loguidice,D.P.C. • Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study 1.1 Study Area and Methodology The purpose of this study is to determine the feasibility of developing a modern roundabout at the intersection of Madison Avenue and Jefferson Street. The intersection currently operates under two-way stop control and experiences traffic delays during the am and pm peak travel periods. Assessments of the project area were conducted to help determine this feasibility,these include: roadway geometry, roadway widths,utility conflicts,large vehicle accommodations,property boundary constraints,parking,pedestrian and bicyclist mobility,mobility challenged accommodations,operational characteristics and impacts to adjacent businesses and or roadways. A preliminary construction cost estimate was also developed based on the cost of similar single lane urban roundabouts constructed in New York State. 1902.002/03.08.17 -4- Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study 2.0 Existing Conditions 2.1 Study Area The study area consists of the intersection of Madison Avenue and Jefferson Street,and each of its approaches. 2.1.1 Existing Conditions and Roadway Sections Madison Avenue consists of the west and east leg,and is classified as a local road. Jefferson Avenue,the north leg,is classified as a local road. Both of these streets are under Town of Mamaroneck jurisdiction. The south intersection leg is an entrance and exit ramp to Interstate 95,and is classified as a principal arterial interstate. All intersection approaches have a posted speed of 30 mph. The north approach has a typical section consisting of one shared left-thru-right turn lane,an on-street parking lane,a raised concrete median,another on-street parking lane,and a single departure lane. There is no existing striping with the exception of a faded stop bar. Both sides of Jefferson Street are curbed with grass adjacent to the street. The west side of the street has concrete sidewalks separated by a grass buffer. On-street parking is available along Jefferson Street in the vicinity of the Carlton House at Larchmont apartment complex. The east approach,Madison Avenue,has a shared left-thru-right turn lane. The typical section includes on-street parking,two travel lanes,and another on-street parking lane. Both sides of Madison Avenue are curbed. Existing striping includes a double yellow barrier separating traffic lanes. The northern side of the street has concrete sidewalk, while the southern side has a grass buffer with concrete sidewalk. The entrance and exit ramps for Interstate 95 make up the southern approach. The typical section consists of a delineated shoulder on each side of the entrance and exit ramps,which are separated by a raised precast concrete paver median with guiderail. Striping is faded but still visible. The entrance and exit ramps are curbed on both sides. 1902.002/03.08.17 -5- Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study The western approach of Madison Avenue starting on the south side of the street,has a striped shoulder,an eastbound shared left-thru-right turn lane,a westbound lane,and on-street parking. The east and westbound lanes are separated by a double yellow solid stripe. Both sides of the street are curbed with grass buffers and concrete sidewalks. Pavement condition at the intersection and its approaches is fair. Longitudinal cracking exists in the eastbound lane of the eastern approach. An existing utility cut running east to west in the southern lane through the intersection has some alligator cracking and minor spalling,with cracking at the edges of the cut. The northbound lane of the northern approach has alligator cracking and pothole patches. The intersection and all of its approaches have some minor cracking. 2.1.2 Utilities Overhead utility poles exist on the south side of Madison Avenue. Overhead lighting exists on a utility pole on the western approach,and on an overhead lighting pole in the concrete median on Jefferson Avenue. 2.1.3 Adjacent Land Use The intersection is located in an urban setting with a mixed land use of apartments and businesses. Land adjacent to the intersection on the northwest side is an apartment complex,the Carlton House at Larchmont. The east side of the intersection includes businesses on the north side and a small retail plaza on the south side of Madison Avenue. The southwest side of the intersection has a gravel parking lot. General land use to the north and west of the intersection is residential. South and east of the intersection is Interstate 95,beyond this,land is mostly comprised of single family residences. 2.1.4 Intersection Control The project intersection currently operates under two-way stop control. The north and south approaches are under stop control,while the east and west approaches operate freely. 1902.002/03.08.17 _6- Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study 2.1.5 Drainage Conditions Stormwater is collected utilizing the curbing along the roadways and a closed drainage system. 2.1.6 Soil Conditions According to the USDA web soil survey. The project intersection and surrounding area is mostly comprised of the urban land and urban land-woodridge complex soils. The hydrologic condition is these soil types is classified as D,and can vary. The typical profile is a fine sandy loam with typically low infiltration rates. The average depth to water tables varies from approximately 18 inches to 30 inches. 2.2 Existing Traffic Volumes The Forest City Mixed-Use Development study was used as a basis for traffic volumes. This study was completed in June 2003 by Divney Tung Schwalbe,LLP. This study completed turning movement counts at the project intersection in 2002. On top of the existing turning movement counts,build traffic volumes were added to the intersection for the mixed-use development. The build design year was 2004,therefore,to establish existing conditions for 2016 at this intersection,the build design volumes were forecasted to 2016 volumes using a typical 0.5%growth rate. This rate was advised by the Hudson Valley Region(Region 8)New York State Department of Transportation (NYSDOT)traffic and safety division. The growth rate identification correspondence can be found in Appendix E. 1902.002/03.08.17 -7- Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study Figure 2—Existing Turning Movement Counts ■ a 1I,015m,ITeryE r_�d RJ i( (�`�t Q TJ r IL lu 0911 1411 PA? 10„7,113 J I C7 _� V401S0V AVF eOSS TRR RAER w7 LEGEIO RR AY PEAS CUD PAS PEAR Iv] SATURDAY UIDOAT PEAT W101Sm AVENUE AT JEFFERSON STREET FIGURE Man ROIPOABOUT FEASIBILITY 511 pmdice,P.C. 2016 EXISTING PEAK HOUR Tom of RAUARONECR TRAFFIC VOLUMES 2 uwUROR®ALTEPATT.RAralw TOMA OPAWNSISAMOLATOIGTHENMYDECSTATE RESTCHESTER COUNTY 9OEC0T N0. EDICARAIUEN ARMEE US56TEN7I70 1902.002/03.08.17 _8- Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study 3.0 Geometry and Traffic Volumes The first step to determine the planning level geometric elements of the roundabout such as size and capacity,is to determine the number of lanes required. The number of lanes required based on traffic volumes,will dictate the remainder of the roundabout geometry,and its resulting impacts to the project area. The roundabout geometric elements will be developed in accordance with the NCHRP Report 6721. 3.1 Lane Requirements 3.1.1 Methodology Existing turning movement volumes were evaluated to determine whether the existing intersection would be a single or double lane roundabout. One method the NCHRP Report 672 uses at the planning level to determine the number of lanes is volume thresholds of circulating and entering vehicles. Figure X—Traffic Flows at a Roundabout Source:NCHRP Report 672 Note: j \LI) Vc=circulating volumes Ve=entering volumes Veg=exiting volumes v° el uvel.• \111 Ill/ 111 When the sum of entering and circulating vehicles falls within a certain range,it is assumed that the roundabout will operate within its capacity. 'Transportation Research Board,NCHRP Report 672 Roundabouts:An Informational Guide,Second Edition.2010.Washington,DC. 1902.002/03.08.17 -9- Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study Table 3.1 below displays these volume ranges. Table 3.1 Volume Range (sum of entering and Number of Lanes Required circulating volumes) 0 to 1,000 veh/h •Single-lane entry likely to be sufficient •Two-lane entry may be needed 1,000 to 1,300 veb/h •Single-lane may be sufficient based upon more detailed analysis. 1,300 to 1,800 veh/h •Two-lane entry likely to be sufficient •More than two entering lanes may be required Above 1,800 veb/h •A more detailed capacity evaluation should be conducted to verify lane numbers and arrangements Roundabouts:An Informational Guide,Page 3-23;Source:NYS DOT 3.1.2 Analysis The volume threshold methodology outlined in the previous section was applied to multiple peak hour scenarios. This is to ensure the roundabout would operate within its capacity for existing and future traffic scenarios. The AM,PM,and Saturday peak hours were analyzed for the existing year,existing year+10,and existing year+20. Tables X-X show the results of the calculations to determine the preliminary number of lanes. Table 3.2—AM Peak Hour Required Lanes AM Peak Hour Conflicting Number Circulating Volumes Entering Volumes Volumes of Entry Lanes Existing Year(2016) " VEa 418 410 828 1 Vwa _ 120 662 782 1 Via 332 146 478 1 Vsa 608 169 777 1 Existing+10(2026) V� 439 432 871 1 Vwa 126 696 822 1 VNa 349 154 503 1 Vsa 639 178 817 1 Existing+20(2036) - VEB 489 482 971 1 Vwe 138 778 916 1 VNe 388 163 551 1 V58 714 186 900 1 1902.002/03.08.17 -10- Barton&Loguidice,D.P.C. v CD 0 e . NJ co- 0 o \ —I d a cr S4 m m m<m • W m m< � ' m w w (0 m m m mmm m � m m C om P w m 'A W co Q r1 cm ri .* E m C -°. C v m a O • , d d ti A NJ N NJ W NJ l- N W NJ N N } 'C V W N A 01 W N A 01 W N A 3 O F. 4.0 N W ID 00 N V ' V 01 N 01 00 .:1 N CO W CO • W A N W O W N F+ an x N 61 Uf N NJ N 0 V • W l0 A In - m A 00 CO Co Co W 01 Co CO NJ 0 00 C 0 0) . . w. C F C -. ,0.. 3 .x 3 7 N -. C N = a - - m m X DI ID •m m m CDD o co w' -,, a �. �. 0o Do fp I N N •A W + N N A W + N N A N OHO O. O. N F. V A + N N QI A + N N O1 A N DSO :d in V O1 Ul N NJ Ol U1 NJ O N U1 A 0 00 i 01 Dl 00 01 V CO NJ V Ut Co W N O1 A O1 N y A- W W O W O Ul 01 00 W O CO 00 V W ,C = Ol W OO N O 00 A O1 N O b Ol N O ., G 'I 0, 0 N C N 0 N. C O. W. N ON 3 DI W 0 0 3 �: -, 01 v ID 7C' O1 O, fD N Z. H o . . E,. .. O • I < o - < o A UI A Ui O1 U1 A U1 N . U1 A U1 VI G M ID U7 CID Co 00 In 00 CO - V A V CO G 7 OD 00 UI V N U1 W A 00 W N NJ In C O UI N V •' N 0 N V - V V 00 N : C -. 0 CI U1 Co U1 N V V 00 0 N V N A • 3 a O N O1 I- • V W NJ N - V CO NJ 00 I 3 Q OL _ y - N a Po •I— C_ O DJ al C • I- -Oi, C r- -Oi. C c.2 9 N N N N „N N N N N N N N , N. = O N N N N N N N N N N N N w 7 tr N 9, - "" Q co - - L+ Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study According to page 3-23 in the NCHRP Report 672,"If the sum of the entering and circulating volumes for each approach is less than 1,000 veh/h,then a single-lane roundabout is likely to operate acceptably."The AM,PM,and Saturday peak for all approaches and design years are under the 1,000 veh/h conflicting volume threshold. Based on this initial assessment,the preliminary roundabout concept is typically further evaluated using a single lane design. 3.1 Critical Design Parameters Critical Design Parameters are developed in a more progressed state of roundabout design. However,they are used as guidelines in the development of a concept to ensure general compatibility with the existing roadway network and intersecting driveways, pedestrian accommodations and other infrastructure. The concept drawings are consistent with the variances in the critical design parameters. Should the project move forward into a preliminary design phase,these parameters would be detailed and documented in the following tables. • 1902.002/03.08.17 _12- Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study Critical Roundabout Design Parameters-Single Lane Roundabout • Madison Ave and Jefferson Street Roundabout Town of Mamaroneck-Westchester County-New York State Element Parameter' North Leg South Leg West Leg East Leg 1 Max.Entry Speed 1 Lane: 20-25 mph 2 Lane: 25-30 mph 2 Entry Lane Width 13'-16'typical Entry Width 1 Lane: 14'-18'typical 3 2 Lane: 24'-30'typical 4 Entry Radius 65'-130' 100'typical 5 Entry Angle Criteria#1:' 20°—60° (30°-40°desired) Criteria#2:" 3%obstructed view? (yes or no) 6 Entry Angle of Visibility 375°,Per Section 6.7.4 • 7 Splitter Island length 350'(100'desirable) at high speed approaches: 3100'(200'desirable) No parking or access within 20'of crosswalk or 80'of yield line, 8 Control of Access&Parking which ever Is more restrictive;If 5200'of yield line Indicate distance,otherwise Indicate"N/A" 9 Approach Stopping Sight Distance Per Section 6.7.3 10 Circulating Roadway Sight Distance Per Section 6.7.3 11 Intersection Sight Distance Per Section 6.7.3 12 Sight Distance to Crosswalk Per Section 6.7.3 13 Inscribed Circle Diameter Per Section 6.3.1 1902.002/03.08.17 13 Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study Critical Roundabout Design Parameters-Single Lane Roundabout Madison Ave and Jefferson Street Roundabout Town of Mamaroneck-Westchester County-New York State 14 Circulatory Road 1 Lane: 16'-20' Lane Width 2 Lane: 14'-16' 15 Min.Exit Radius° 65'-330' 1 Lane: 65'desirable 2 Lane: 130'desirable 16 Pedestrian Accommodations Compliance w/ADA,HDM Ch.18&NCHRP 672 Pedestrian accommodations have been designed In compliance with ADA requirements, Chapter 18 of the Highway Design Manual&Chapter 6 of NCHRP 672. 17 Design Vehicle See HDM 45.7.1 WB-67 Notes: 1 Parameters per NCHRP Report 672,"Roundabouts:An Informational Guide(Second Edition)",Main Office intersection Design Squad and/or Region 1,as applicable. 2 Section numbers listed in the table above refer to NCHRP Report 672,"Roundabouts:An informational Guide(Second Edition)" 3 Criteria#1 for the entry angle shall be the angle(in degrees)that represents the degree of curvature of the approach entry radius. It is understood that this may be contrary to what is illustrated on Figure 1 in El 00-021. 4 To determine Criteria#2 for the entry angle,the designer shall project the tangent portions of the right approach lane's left and right lane lines into the circulating roadway.At the splitter island's bull-nose in the vicinity of the projection(between the approach and circulating roadways),It is preferred that 2/3 or more of the width of the projection at the bull- nose,measured perpendicular to the projections,is taken up by the splitter Island. 5 Exit radius is measured along the right curbline at exit. 6 Once the Design Parameters table is completed,the designer shall highlight any information that Is not typical,desired&/or preferred as indicated below: K, not typical,desired,&/or preferred,but within general range of acceptance(highlight yellow) 1 not typical,desired,84/or preferred and outside general range of acceptance(highlight orange)_ 1902.002/03.08.17 14 Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study This Sheet is Intentionally Blank 1902.002/03.08.17 •15 - Barton&Loguidice,D.P.C. • Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study 4.0 Assessment of Potential Impacts 4.1 Intersection Impacts Intersection impacts include a total reconstruction of the roadway surface and the majority of the sidewalks. Existing buildings,intersecting roadways and driveways will remain in their existing locations with only minor changes,improved access control and delineation. Crosswalks will be provided with refuge areas that will reduce crossing distances by 50%. The center of the roundabout can be landscaped to create an attractive gateway. Approximately 8 parking spaces will be eliminated along Madison Avenue and approximately 6 spaces along Jefferson Street. During construction there would be traffic delays,however,since the project can be constructed in stages,the impacts would not be severe. Regular travelers in this area will likely find alternate routes. 4.2 Right-of-Way Impacts Right-of-way impacts will include temporary and permanent easements from the New State Thruway Authority. Other easements would be required to transition abutting properties to the new roadway and pedestrian facilities: Minor strip acquisitions will be required on the corners of Jefferson Street and Madison Avenue to re-establish the sidewalk connections. From a feasibility standpoint,these impacts are not significant and do not change the character or use of the properties. Minor enhancements that will help better integrate the adjacent properties into the project will help ease potential negative impacts. 4.3 Non-Standard Features There are no proposed non-standard features that would be required as part of the proposed improvements. 4.4 Utilities and Drainage. A new drainage system would be required since it is not feasible to construct the roundabout roadways to coincide with their exact locations. However,the new system would be minimized to the extent feasible by tying into the existing system at various 1902.002/03.08.17 '16 Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study locations. This approach has been effectively accomplished on a recent roundabout project completed by 2016 located in an urban environment at a four(4)leg intersection very similar to this project and area. Overhead utilities such as electric, cable,phone and data will require a significant change with a total replacement of the system and their locations. However,these relocation/reconstruction costs are typically borne by the utility owners when conflicts in locations occur as part of a public benefit project. Municipal utilities will require valve and manhole adjustments and isolated replacements of manholes or other structures depending on their condition. Federal transportation reimbursable funds administered through NYSDOT are a typical way that projects of this type are funded. If the municipally owned utilities require adjustments,replacements and/or relocations caused by the project,they would likely be covered under the federal reimbursable project costs. Planned improvements to the Town's utilities in the area at this time(if any)should be coordinated with the construction.The utility coordination and planning during project design will require a lead time of approximately 12 months to allow each overhead utility to develop their re- designs and schedule implementation of the relocations and sign an agreement. 5.0 Capacity and Level of Service (LOS)Analysis The objective of a traffic operational capacity analysis is to assign a Level of Service (LOS)to transportation facilities under different types of operational characteristics. A LOS is a qualitative measure of operational conditions,which is determined using the concepts and procedures from the Highway Capacity Manual2. The LOS provides a measurement of the quality of traffic flow(represented by A through F)under different operations,describing conditions for motorists such as delays,speed,travel time,and driver safety. LOS A is the best and F represents Failure or a"stagnant"traffic condition. The HCM 2010 method of analysis was used with Synchro Version 9,to perform the capacity analysis for the proposed roundabout. The HCM 2010 method of analysis is largely based on very conservative driver behavior parameters. As part of the analysis, a control delay is calculated,resulting in a LOS measurement. In the HCM 2010,page 4- 2Transportation Research Board.Highway Capacity Manual,2010.Volumes 1-3.2010.Washington,DC. 1902.002/03.08.17 17 Barton&Loguidice,D.P.C. • Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study 15 control delay is described as,"the delay brought about by the presence of a traffic control device." The HCM 2010 also states that: "Control delay includes delay associated with vehicles slowing in advance of an intersection,the time spent stopped on an intersection approach,the time spent as vehicles move up in the queue,and the time needed for vehicles to accelerate to their desired speed." Roundabouts share the same basic control delay formulations as stop-controlled intersections. Their LOS follows the same thresholds of unsignalized intersections. Table 5.1—LOS for Roundabouts Control Delay Level of Service(LOS) (seconds/vehicle) 0-10 A >10-15 B >15-25 C >25-35 D >35-50 E >50 F For the proposed roundabout,a capacity analysis was performed for multiple peak hours and design years. These include peak hours during the AM,PM,and Saturday midday for the existing year(2016)and the 2016+10 year condition. Table 5.2—LOS Results Intersection Existing 2016 2026 Approach LOS(Delay) . LOS(Delay) . -AM Peak Hour ' -- - WB D(30.0) E(38.5) EB B(13.4) B(14.7) NB A(8.0) A(8.3) SB B(12.0) B(13.2) Overall C(17.9) C(21.4) PM Peak Hour WB E(36.0) E(49.0) EB C(20.5) C(24.3) NB A(7.8) A(8.2) SB B(12.1) B(13.2) Overall C(23.2) D(29.3) Saturday Midday Peak Hour WB B(10.8) B(11.6) EB B(11.0) B(11.8) 1902.002/03.08.17 •18 • Barton&Loguidice,D.P.C. • Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study NB A(6.5) A(6.8) SB A(8.7) A(9.2) Overall A(9.9) B(10.6) For the existing year analysis,all peak hours have an acceptable overall intersection LOS of a C or better. For the 2026 scenario,the AM and Saturday Midday peaks have an overall LOS of C or better,while the PM LOS is a D. The lower LOS for 2026 on Madison Avenue is primarily the result of the heavy percentage of westbound left turns onto the 1-95 entrance ramp. The westbound left turns are conflicting with the eastbound approach,creating the climb in delay times. However,roundabout geometry and entry widths can be modified as part of a more detailed analysis and modeling to improve the LOS. The northbound and southbound approaches for all scenarios are and expected to operate at an acceptable LOS C or better through 2036. 6.0 Accident Analysis Accident data for the most recent three year period(2013—2015)was analyzed within the study area. The crash reports were examined to determine if there are any existing crash patterns that could help indicate existing geometric or operational deficiencies in the study area. Over the most recent three year period,there were two reported accidents we were able to obtain data for at the subject intersection. One collision involved a left turn,and the other a right angle. The cause of the left turn accident was not recorded,while the cause of the right angle was recorded as caused by glare. One person sustained an injury in the right angle accident,and neither accident had a fatality. Since there were only two reported accidents over three years,and based on different collision circumstances,there are no documented existing collision trends at the project intersection. The accident rate of the intersection was calculated using the following formula: Accident Rate=(A*1,000,000)/(V*365) A=Average number of crashes per year V=Intersection ADT(total daily approach volume) 1902.002/03.08.17 19 Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study The crash rate at this intersection is 0.13,which is well below the statewide average of 0.28. This applies to intersections of an urban functional class,with 1-3 lanes under stop control. 7.0 Environmental Assessment This is a preliminary assessment of potential environmental impacts and will require further investigation. Prior to design,a full environmental assessment of the corridor will identify environmental impacts to the corridor(if any)as well as all permits and approvals that may be required prior to project construction. 7.1 Wetlands A review of the New York State Department of Environmental Conservation(NYSDEC) Environmental Resource Mapper(ERM),the United States Fish and Wildlife Service's (USFWS)National Wetland Inventory(NWI),and aerial imagery concluded that there are no wetlands on site or adjacent to the project area and further consideration is not necessary. 7.2 Surface Waters A review of the NYSDEC ERM, USFWS NWI mapping, and the United States Geological Survey's (USGS) National Hydrography Dataset concluded that there are no mapped surface waters within or adjacent to the project site. 7.3 Floodplains The Federal Emergency Management Agency(FEMA)Flood Insurance Rate Mapping (FIRM)for the project area shows that the project is mapped within Zone X(minimal flood hazard),outside of the designated Special Flood Hazard.No further consideration is required. 7.4 Stormwater Management This project will not disturb over one acre of land and will not require a State Pollution Discharge Elimination System(SPDES)permit. While this project may not be required to 1902.002/03.08.17 26 Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study implement permanent water quality treatment practices for storm water management, such practices will be considered where reasonable and feasible. All appropriate erosion and sediment control measures will be implemented as part of the project design. 7.5 Endangered and Threatened Species The NYSDEC Natural Heritage Program(NHP)was contacted for information regarding the reported presence of any NYS endangered or threatened species or significant habitats located within or adjacent to the project area. A response from the NHP reported that within the urban area and footprint of the project,potential impact to resources is not expected. Barton&Loguidice,D.P.C.(B&L)consulted the U.S.Fish and Wildlife Service's(USFWS) Information Planning and Conservation system(IPaC)for information regarding the reported presence of any endangered or threatened species.The USFWS's IPaC System reported no listed species were identified in the vicinity of the project. 7.6 Historic and Cultural Resources During preliminary stages of the project,a State Historic Preservation Office(SHPO) Cultural Resource Information System(CRIS)query resulted in a determination from the SHPO that the project will have no impact on archaeologic or historic resources. 7.7 Hazardous Waste and Contaminated Materials A Hazardous Waste/Contaminated Materials Site Screening will be conducted during Preliminary Design in accordance with NYSDOT's TEM,Chapter 5,in order to document the likely presence or absence of hazardous/contaminated environmental conditions. A hazardous or contaminated environmental condition is the presence or likely presence of any hazardous substances or petroleum products(including products currently in compliance with applicable regulations)on a property under conditions that indicate an existing release,a past release,or a material threat of a release of any hazardous substances or petroleum products into structures on the property or into the ground, ground water,or surface water of the property. 1902.002/03.08.17 21 Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study A preliminary search of NYSDEC databases containing information on chemical spills, hazardous waste sites,and petroleum bulk storage locations was performed for possible hazardous or contaminated materials in the project'area.One NYS Spill record of 10 gallons of an unknown material within the soil and was closed by the NYSDEC on December 9,2003.Potential to encounter contaminated soils is possible due to the nature of the urban corridor.Further,a"Phase 1 Environmental Site Assessment"will include a review of The Environmental Data Resources,Inc.(EDR)regulatory data files and results from a site walkover. 7.7.1 Asbestos An asbestos screening of the project area will be completed by a New York State Department of Labor(NYSDOL)certified Asbestos Inspector during the Preliminary Design phase of this project. All testing will be in accordance with the applicable State and Federal regulations and the applicable New York State Department of Transportation(NYSDOT)requirements. Existing infrastructure may contain Asbestos Containing Material(ACM)and will be investigated further in the Environmental Assessment. 1902.002/03.08.17 22 Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study 8.0 Opinion of Probable Cost/Funding Part of the Feasibility Study was to review project construction costs and project soft costs such as engineering and construction observation. PRELIMINARY CONSTRUCTION ESTIMATE MADISON AVE/JEFFERSON ST ROUNDABOUT FEASIBILITY STUDY TOWN OF MAMARONECK March 2017 B&L JN 1902.002.001 • ROADWAY CONSTRUCTION ITEMS: EARTHWORK/PAVEMENT REMOVAL: $ 360,000 SUBBASE: $ 165,000 PAVEMENT: $ 430,000 GRANITE CURB AND UNDERDRAIN: $ 335,000 SIDEWALKS AND STAMPED CONCRETE: $ 195,000 DRAINAGE MODIFICATIONS: $ 350,000 STORM WATER MANAGEMENT $ 15,000 GUIDE RAIL AND END SECTIONS: $ 10,000 LANDSCAPING: $ 25,000 LIGHTING: $ 175,000 SIGNING AND STRIPING: $ 90,000 CONSTRUCTION COSTS: $ 2,150,000 WORK ZONE TRAFFIC CONTROL: $ 500,000 'Subtotal(2020 Dollars):,.. .. -.`I S• 2;650,000 SURVEY(USE 2%): $ 53,000 CONTINGENCY(USE 10%): $ 265,000 FIELD CHANGE PAYMENT(USE 5%) $ 149,000 MOBILIZATION(USE 4%): $ 125,000 ISobtota1(2020D0I1ars)• 9J.$.. 3,242,000% RIGHT OF WAY COSTS(2020) $ 100,000 UTILITY BETTERMENTS $ 100,000 DESIGN SERVICES $ 325,000 CONSTRUCTION INSPECTION $ 400,000 • TOTAL PROJECT COSTS $ 4,167,000 • Roundabout Construction,Traffic Control,Contingencies $3.24 M Engineering,ROW,Inspection $0.93 M $4.17 M 1902.002/03.08.17 23 Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study Funding can be available through Federal—Aid Programs administered through the New York State Department of Transportation(NYSDOT). Projects of this type can utilize funding where the Federal Share of the project is 80%. Marchiselli funding,also through NYSDOT,typically adds an additional 15%leaving a 5%sponsors share. The Town share of 5%would be approximately$200,000 plus any utility improvements that may be desired while the work was underway. Our estimate assumes the repair or replacement of$100,000 worth of Town owned underground utilities which can vary depending on many factors. The first step to begin funding pursuits is to contact the Regional Planning and Program Manager at the New York State Department of Transportation. The NYSDOT is very helpful and will provide information on the latest funding programs that may be available and what may be coming up. One example is the Congestion Management Air- Quality(CMAQ)program where the improvements in traffic operations and congestion relief are direct benefits to air quality and reduced carbon footprint.The contact information at NYSDOT is: Mr.Thomas Weiner,PE Regional Planning and Program Manager Eleanor Roosevelt State Office Building 4 Burnett Boulevard Poughkeepsie,NY 12603 Phone:(845)431-5723 Managing the Federal Funds is primarily part of the tasks undertaken by a Metropolitan Planning Organization,or MPO. The MPO in the Towns area is the New York Metropolitan Transportation Council(NYMTC)that covers NYC,Long Island,Rockland, Putnam,and Westchester County. To respond to local needs,NYMTC is comprised of three(3)Transportation Coordinating Committees(TCC). These groups recommend sub-regional transportation priorities and provide opportunities to become involved on a more local level. 1902.002/03.08.17 24 Barton&Loguidice,D.P.C. Madison Avenue and Jefferson Street DRAFT Roundabout Feasibility Study The local committee should be contacted and a meeting should be set up. Both the NYSDOT contact and the NYMTC coordinators are at the NYSDOT office in Poughkeepsie. The contact information is: Darrin Moret,Acting MHSTCC Staff Director 4 Burnett Boulevard Mid-Hudson South TCC Poughkeepsie,NY 12603 Phone:(845)431-5768 • 1902.002/03.08.17 25 Barton&Loguidice,D.P.C. • i J�Il,'� f�'•' , r if l, ra ti - , , ;1`.• .1°-, 3 Iw; ! ti} f ' !' L: ; • l i :I ry%•,r t t., .,1 ,. .,:„....,,,...„„, ..-,..,),,,;.1/ ,„%Lai-) , {„, ,; d ; ` ♦ , ', 4-1 v ,7t'' _; �l /4"4"-F.":''...:,';'-'-7 , `;c� , i _ . ` •1bj t` �. r'�, µr.,7' •* W (-4,' �IJ t' f 8` a i'r „A �F war �•"���' 1?.') '6''� l ,' , 'i 1t ''Jib.' ca.. r�, 1.1 7 'i `K �J e Y yp ! L a y �; .. \ { J� r v.L , r ±yy±yy ti �•.rKe Fr r !• r a - • ` � •;:1 `rYYy "`+,, . . , , . `,e, `. . '"-:,E- , ..e i ..4.. . - -,.... ;it -. - , ,,,, . . ...., ., . • , . - • , .„. ,_ . , Jew • IP � ` ♦ ` {rte t'r 4Vr ` .r...,..,,:". . , *,c,..fr ` C ,fit , • r ' f �' r.„,y i r, ,,- i1 / w„ir, yip lt,u/. � �.; ! fl�f/'! �. •f r` I `, i1, '1f' .�.� �` ce'1 •Ji ; 'G i,T • F?F Yx, �.W .,,, ib , , ` 4,1'; "5 T f t •p •• i- '�r „''' LrFs, Nob. f'-'rf ,'.fat c'' ' "'Ilk" _• �°e' ! I ,{N y4 MADISDV AV E Na AT2g �1 ^� �S s3 289/ 2p FQ PA/p[7BJ I loll tsijy � Ij goy 44DISo,q� a Wt- qW .KV LEGEND XX AY PEAK NIX) PM PEAK [XXI SATURDAY MIDDAY PEAK MADISON AVENUE AT JEFFERSON STREET RKTOp ROUNDABOUT FEASIBILITY STUDY FIGURE ogNid1ce,P.C. 2016 EXISTING PEAK HOUR 2 TOWN OF NLL4RDNECK TRAFFIC VOLUMES UIUUmmOAIIFDALTERATION ORADDMONTO THIS - -- DRAWM O ISAVIGANCN OF RE tEWYORKSTATE WESTCHESTER COUNTY PROJECT NO. EDUCATION LAW ARTICLE 14S SECTION 7209 1902.002.OD1 W I, 41. 1/AOISON AYE CIO SO!f]1 k!9)! 239thip j 16p1� �r -�a pW EXISTING YEAR (2016) + 10 x'I NO W ' I 1/ADISDN AYE m /` "' r368)?g F0,(SD) Z7184/87, 1Z�1y 2 _ A1AD/5pN 4VE g. AUf 'a@ LEGEND W`� XX AM PEAK qy OtRI PY PEAR CXXI SATURDAY MIDDAY PEAS EXISTING YEAR (2016) + 20 YAOISON AVENUE AT JEFFERSON STREET orlon ROUNDABOUT FEASIBILITY STUDY FIGURE oguidice,P.C. FUTURE PEAK HOUR TORN OF MANARONECR TRAFFIC VOLUMES 3 UNWRWR®ALTERATION OR AM MONTO MS DRAWING ISA VNXAITON OF THENEW YORK STATE IIESTCHESTER COUNTY •ARTICLE NO. ED=MN LAW ARTICLE 145 BECTON 7209 •woRKsEssioN O 9 .Z to -c,\: 9 O m'. Town of Mamaroneck f ,. . Town Center ,.I F O L I N 0 ED;b 6 1' 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 townadministrator @townofmamaroneck.org Memorandum To: Supervisor&Town Board Re: Update—Weaver Street Sidewalk Extension Project Date: March 10,2017 I had the opportunity to meet with Martin Evans, of the New York State Department of Transportation to discuss the status of the Weaver Street project and the next steps necessary to proceed. The Town has submitted the design drawings as required by the Department of Transportation and this past week the Department of Transportation submitted its comments on the design which must now be incorporated into the drawings. In addition the comments relate to our compliance with SEQR and the National Environmental Review procedure. Dolph Rotfeld Associates has assumed all engineering responsibilities for this project since David Goessl departed from the Town. The design drawings will be resubmitted to the Department of Transportation for final approval this coming week. The regulations of the Federal Highway Administration and the New York State Department of Transportation prohibit a grantee, in this case the Town of Mamaroneck, from conducting any form of negotiations.for right of way acquisition until such time as the Department of Transportation grants final design approval. I was advised that violation of this guideline can result in the revocation of the grant. Based upon their expectations for granting all approvals the following is now the likely timeline for the project: • Detail Design Authorization- March 22, 2017 • Right of Way Acquisition Authorization May 23, 2017 • Right of Way Property information submission December 5, 2017 • Right of Way Clearance Certification January 4,2018 • Construction Phase Authorization February 2, 2018 • Bid Letting and Evaluation March 29, 2018 • Contract Award May 10, 2018 • Substantial Project Completion March 14, 2019 • Project Completion July 22, 2019 The lengthy project right of way acquisition process is causing the greatest delay in the project. However the procedure mandated is so specific that there is no wiggle room to shorten the timeline. It is conceivable that once we move to the bidding and construction portion of the project that the timeline can be shortened since we will have more control of the project at that time. Stephen V.Altieri Town Administrator .yAR31,11.1,10 iVex44.4"40, , - 4 4 I T E ( ,) . , 4 - 4; . 4,i ' ,. ,. i , . 4 ... .. „, • ... ,.. „.. , ., . . ., ..,,., .... :, : . . . . . . ,. . . . .. . . • . .,.,....,, . . , ____..,, ... . . _____. ) . . 1 N . . . . , . . . .. . ... . g , , • . .. ... ,,.... . , . . .. . .. . • • 4, .. 1 .■ .. 1 '. !,.. E ... . .- . . . , • 5 i .' . . . 'I. . . '1,• 4 . . .. ,. ------•-,,, (-... ,-; 0'--'\ ) •• t.‘• " •••., „ ” v • , a • • e • U ACLU's 9 "model" state and local law enforcement policies and rules. Defend our friends, families and neighbors from Trump's mass deportation agenda: #1) The Judicial Warrant Rule: [County/City/State] officials shall require a judicial warrant prior to detaining an individual or in any manner prolonging the detention of an individual at the request of U.S. Immigration and Customs Enforcement(ICE) or Customs and Border Protection (CBP). #2)No Facilitation Rule: [County/City/State] officials shall not arrest, detain, or transport an individual solely on the basis of an immigration detainer or other administrative document issued by ICE or CBP, without a judicial warrant. #3)Defined Access/Interview Rule: Unless acting pursuant to a court order or a legitimate law enforcement purpose that is unrelated to the enforcement of a civil immigration law, no [County/City/State] official shall permit ICE or CBP agents access to [County/City/State] facilities or any person in [County/City/State] custody for investigative interviews or other investigative purposes. #4) Clear Identification Rule: To the extent ICE or CBP has been granted access to [County/City/State] facilities, individuals with whom ICE or CBP engages will be notified that they are speaking with ICE or CBP, and ICE or CBP agents shall be required to wear duty jackets and make their badges visible at all times while in [County/City/State] facilities. Protect our friends, families and neighbors'privacy from the Trump administration: #5)Don't Ask Rule: [County/City/State] officials shall not inquire into the immigration or citizenship status of an individual, except where the inquiry relates to a legitimate law enforcement purpose that is unrelated to the enforcement of a civil immigration law, or where required by state or federal law to verify eligibility for a benefit, service, or license conditioned on verification of status. #6)Privacy Protection Rule: No [County/City/State] official shall voluntarily release personally identifiable data or information to ICE or CBP regarding an inmate's custody status, release date or home address, or information that may be used to ascertain an individual's religion, ethnicity or race, unless for a law enforcement purpose unrelated to the enforcement of a civil immigration law. #7)Discriminatory Surveillance Prohibition Rule: No [County/City/State] agency or official shall authorize or engage in the human or technological surveillance of a person or group based solely or primarily upon a person or group's actual or perceived religion, ethnicity, race, or immigration status. Help our friends, families and neighbors get redress when abuses and mistakes occur: #8)Redress Rule:Any person who alleges a violation of this policy may file a written complaint for investigation with [oversight entity]. Help ensure our friends, families, and neighbors are protected from discrimination: #9) Fair and Impartial Policing Rule: No [County/City/State] official shall interrogate, arrest, detain or take other law enforcement action against an individual based upon that individual's perceived race, national origin, religion, language, or immigration status, unless such personal characteristics have been included in timely, relevant, credible information from a reliable source, linking a specific individual to a particular criminal event/activity. Final Note: The Trump Administration has asserted, falsely, that if localities do not help advance Trump's mass deportation agenda, they are violating federal law. The following rule, which is the only applicable federal law in this area, would help ensure your city, county or town establishes its clear intent not to violate federal law. While not a necessary addition, this rule may be a useful complement to the above policies. 1373 Rule: Under 8 U.S.C. § 1373 and 8 U.S.C. § 1644, federal law prohibits [County/City/State] officials from imposing limits on maintaining, exchanging, sending, or receiving information regarding citizenship and immigration status with any Federal, State, or local government entity. Nothing in [County/City/State] policies is intended to violate 8 U.S.C. § 1373 and 8 U.S.C. § 1644. RESOLUTION OF THE TOWN BOARD OF THE TOWN OF GREENBURGH URGING THE TOWN'S REPRESENTATIVES IN THE NEW YORK STATE LEGISLATURE TO SPONSOR AND SUPPORT A PROPOSED "EXCESS FOOD ACT" WHEREAS, the Greenburgh Conservation Advisory Council ("CAC") has reported to the Town Board on its study of the issue of disposition of excess edible food; and WHEREAS, annually 60 - 100 million tons of edible food are disposed of in the United States, primarily to landfills, while an estimated 50 million Americans, including nearly 16 million children, do not have sufficient food to eat; and WHEREAS, this national humanitarian disgrace also has adverse environmental consequences: approximately 25% of the water used in the U.S. goes to produce food which ends up in landfills, and disposing of excess food requires fossil fuels (gasoline)to transport and then creates methane emissions and greenhouse gas emissions when deposited in landfills; and WHEREAS, the CAC has studied the law adopted by the Republic of France in 2016 requiring supermarkets to make excess edible food available to feed the needy, and a member of the CAC met with the author of the French law; and WHEREAS, the CAC has developed goals for a law in the U.S. requiring supermarkets to make excess edible food available to charities which provide food for free to the needy, and has developed a draft of such law("Excess Food Act"), which is attached; and WHEREAS, such an Excess Food Act must be adopted at the state, not municipal, level; NOW, THEREFORE, BE IT RESOLVED, the Town Board of the Town of Greenburgh hereby urging the Town's representatives in the New York State Legislature to sponsor and support the attached "Excess Food Act," or a substantially similar act that accomplishes the following goals established by the Town's Conservation Advisory Council and promoted by the Town Board, goals which recognize legislation can't solve all problems in the distribution of food to the needy but are designed to have a substantial impact without creating any harm: EXCESS FOOD ACT GOALS: — be effective in increasing the availability of edible food for ultimate distribution to the needy -- be conservative and exclude foods with quick spoilage problems -- be protective of supermarkets providing the food and of non-profit organizations distributing the same -- be implemented at no cost to government -- be non-political AND, BE IT FURTHER RESOLVED, the Town Board hereby directs the Town Clerk to forward a stamped copy of this resolution and its attachment when they are approved by the Town Board to the Town's representatives in the New York State Legislature. 1/25/2017 Town of Greenburgh proposed Excess Food Act EXCESS FOOD ACT (proposed 1/25/2017) Section 1. Availability Requirement Section 2. Safe Harbor Section 3. Definitions Section 4. Construction Section 5. Failure to Comply Section 1. Availability Requirement A. Every Supermarket shall, on its premises, make available to Qualifying Charities any Excess Food which the Supermarket from time to time has possession of. B. No Supermarket shall be required to provide, or maintain, a particular quantity or level of Excess Food. C. A Supermarket may, in accordance with any applicable laws, dispose of any Excess Food which is not timely picked-up by a Qualifying Charity. D. No Supermarket shall be required hereunder to transport or distribute any Excess Food. E. A Supermarket shall be in compliance with this section if in good faith it negotiates pickup arrangements with any Qualifying Charity which in writing has requested to pick-up Excess Food from the Supermarket. F. A Supermarket may impose restrictions as to the time of pickups by Qualifying Charities so as not to interfere with its business operations. Section 2. Safe Harbor No Supermarket or Qualifying Charity, or any employee, officer, shareholder, partner, agent, volunteer or religious leader thereof shall be subject to civil or criminal liability with respect to Edible Food made available hereunder, or the distribution thereof for free to needy persons, except for gross negligence or intentional misconduct. Section 3. Definitions A. Excess Food shall mean edible food products which a Supermarket has offered for sale for human consumption and which the Supermarket is disposing of due to quality standards, appearance, "best by date" labeling, size, grade, surplus or other similar conditions. Excess Food shall not include:fresh milk; fresh meat;fresh fish; fresh poultry; food damaged by pests, mold, bacteria or other apparent contamination; food damaged by storage conditions; food which had been offered for sale from a hot, cold or prepared food bar; over-the-counter medicines; [others]; and any food which is subject to a governmental or producer recall. Excess Food also shall not include any food returned to a supplier, donated to a Qualifying Charity, sold to a food remarketer or a restaurant or other preparer of food for human consumption, or sold to a farmer or other producer. 1/25/2017 Town of Greenburgh proposed Excess Food Act B. Qualifying Charities shall mean (i) a religious organization which provides food for free to needy persons or(ii) a charity qualified under Section 501(c)(3) of the Internal Revenue Code which provides food for free to needy persons. Qualifying Charities includes food banks and food pantries qualified under Section 501(c)(3)of the Internal Revenue Code which provide food to other Qualified Charities which provide food for free to needy persons. C. Supermarkets,for the purpose of this Act, shall mean a physical retail store having at the location premises exceeding 10,000 square feet devoted to offering food for human consumption for sale to the general public. Supermarkets shall not include, inter alia, hotels, motels, restaurants and cafeterias, bakeries, caterers, hospitals, assisted living facilities, independent living facilities, nursing homes, hospices, group homes, drug stores, educational institutions, food courts in shopping malls, food retailers at airports or other transportation facilities, gas stations, sports arenas, movie theaters, [others]. Section 4. Construction Nothing in this law shall be construed to supersede any governmental health laws and regulations regarding the handling of food. Section 5. Failure to Comply Any Qualifying Charity may seek an order from a court of competent jurisdiction requiring compliance with this law. The Town of Mamaroneck Sustainability Collaborative February, 2014 Workshops Planning for Sustainability, Resiliency and Quality of Life Definitions • What is sustainability/resiliency/quality of life? o Sustainability - definition based on the United Nations Environmental Programme: ■ Living today without compromising the welfare of future generations, or in the vernacular — living within our means of available resources such as land, fossil fuels, water, materials, etc. ■ slowing the causes of global warming (use of fossil fuels). o Resiliency — the ability of a Community to prepare for and bounce back from negative events such as severe storms, droughts etc. — (adapting to climate change). o Quality of Life — in the context of sustainability and resiliency, quality of life speaks to: ■ Enjoying and preserving the positive characteristics of our Town while living within our means and adapting our lifestyle to cope with storms and their effects. ■ Some examples include: • less noise, air & water pollution, traffic and use of fossil fuels • more use of renewable energy sources • more walking, bicycling, and use of our parks and waterfronts • more use of local products and services • more local opportunities and jobs • What is the Triple Bottom Line? — the triple bottom line is a concept by which individuals, organizations or communities work toward a bottom line that includes economic, environmental, and social goals. • The Town of Mamaroneck Sustainability Plan will address actions to enhance the long term viability of the Town by focusing on improving sustainability, resiliency and our quality of life. ( 1 PU : LIC i 1.. ' a5 . G 0 LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, and pursuant to a resolution of the Mamaroneck Town Board adopted on March 1, 2017 a Public Hearing will be held on Wednesday, March 15, 2017 at 8:00 PM or as soon thereafter as is possible at the Town Center, 740 W. Boston Post Road, Mamaroneck, New York to consider: "Assignment of Certain Duties to the Environmental Planner and Amendment of Appellate Procedure" Law. Purpose The Town Board finds that the procedure under Chapter 207 of the Town Code regarding tree removal should be revised to make the procedure more efficient and to assign tasks to Town personnel who are better suited to administer that procedure. The functions currently assigned to the Tree Preservation Commission can be performed by the Environmental Planner, thereby streamlining the process for applying for tree removal. Appeals from decision and determinations regarding tree removal can and should be handled by the Board of Appeals, which is the board within the Town that has been established to handle appeals of administrative decisions. The full text of this law can be viewed on the website or copies can be obtained at the Town Clerk's office during regular hours, Mon-Fri, 8:30 AM to 4:30 PM, In June, July and August until 4:00 PM at 740 W. Boston Post Road Mamaroneck, NY PLEASE TAKE FURTHER NOTICE that at the Public Hearing all persons interested will be given an opportunity to be heard and that all persons are invited to submit written comments at or prior thereto. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK CHRISTINA BATTALIA TOWN CLERK Published: March 8, 2017 Local Law No. 4-2017 This local law shall be known as the "Assignment of Certain Duties to the Environmental Planner and Amendment of Appellate Procedure" Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1—Purpose: The Town Board finds that the procedure under Chapter 207 of the Town Code regarding tree removal should be revised to make the procedure more efficient and to assign tasks to Town personnel who are better suited to administer that procedure. The functions currently assigned to the Tree Preservation Commission can be performed by the Environmental Planner, thereby streamlining the process for applying for tree removal. Appeals from decision and determinations regarding tree removal can and should be handled by the Board of Appeals, which is the board within the Town that has been established to handle appeals of administrative decisions. Section 2—Amendment of a current section of the Mamaroneck Code: Section 207-1 of the Code of the Town of Mamaroneck hereby is amended by designating the current paragraph as paragraph "A" and adding the following paragraph B.: B. "Environmental Planner" means the person serving in that capacity. If the position of Environmental Planner is vacant, or if the Environmental Planner is unable to perform the tasks of that position, the Town Board may appoint another Town employee or a consultant to perform the tasks required to be performed under this chapter. Section 3—Amendment of current sections of the Mamaroneck Code: A. Sections 207-2 A., 207-2 B., 207-3, 207-4 A. (2) and (4), 207-4 B., 207-C., 207-6 A., 207-6 B., 207-6 C., 207-6 D., 207-E., 207-6 F., 207-6 G., 207-6 J., 207-7 A., 207-7 C., 207-7 D., 207-8 of the Code of the Town of Mamaroneck are amended to substitute the words "Environmental Planner" for the words "Tree Preservation Commission" each time that the words "Tree Preservation Commission" appear in those sections. B. Sections 207-4 A. (5), 207-6 B., and 207-7 B. of the Code of the Town of Mamaroneck are amended to substitute the words "Environmental Planner" for the words "Tree Commission" each time that the words "Tree Commission" appear in those sections. C. Section 207-6 D. of the Code of the Town of Mamaroneck is amended to substitute the words "Environmental Planner" for the word "Commission" where it appears in that section unmodified by the words "Tree Preservation". D. The title of Section 207-3 of the Code of the Town of Mamaroneck is amended by substituting the words Environmental Planner" for the words "Tree Preservation Commission" in that title. E. The title of Section 207-5 of the Code of the Town of Mamaroneck is amended by deleting the word "Commission" and capitalizing the word "Qualifications". Section 4—Amendment of a current section of the Mamaroneck Code: Section 207-5 of the Code of the Town of Mamaroneck is repealed and the following is substituted in its place: Starting in 2018, at least once every five years, the Environmental Planner shall take a course, at the Town's expense, from an organization whose educational purposes include dendrology (the science of trees). Such course must include an introduction in determining the health of trees. Anyone hired to replace the then current Environmental Planner shall take such a course by no later than December 31 of the year following the year of that person's appointment and thereafter shall take such course at least once every five years. Section 5—Amendment of a current section of the Mamaroneck Code: Section 207-6 H. of the Code of the Town of Mamaroneck is repealed and the following is substituted in its place: H. Any person, firm, organization or corporation entitled to receive notice of a decision or determination made by the Environmental Planner has the right to appeal that decision or determination to the Board of Appeals, which may affirm, annul or modify that decision or determination. Notice of that appeal must be in writing, must be accompanied by the appellant's reasons for annulling or modifying the Environmental Planner's decision or determination and must be received by the Environmental Planner no later than the fourteenth day after the notice of a decision or determination was mailed to the appellant. The Environmental Planner's decision and determination shall be stayed until the Board of Appeals decides the appeal or the appeal is dismissed or withdrawn. The decision of the Board of Appeals on that appeal shall be filed with the Environmental Planner. Section 6—Amendment of a current section of the Mamaroneck Code: Section 207-6 I. of the Code of the Town of Mamaroneck is repealed and the following is substituted in its place: 2 Any person aggrieved by a decision of the Board of Appeals, may apply to the Supreme Court of the State of New York for review of that decision by a proceeding brought under article 78 of the civil practice law and rules. Such proceeding must be instituted within thirty days after the decision of the Board of Appeals is filed with the Environmental Planner. Section 7—Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 8—Effective Date: This Local Law shall become effective upon filing with the Secretary of State. January 6, 2017 3 . . • . ,7------) ',.. / . . 0 ' .21.,,',"' r'r t ,e tl, . . • . . • , .. , . :,' t • .... . . . . a. ...,..1 . , ?,.. , . .. (- s . . , • . _, \ . . . . . . Town of Mamaroneck From: Tony Siligato-Town Comptroller L Re: Fire Claims Date: March 15,2017 The following Town of Mamaroneck Fire Department claims have been certified by Chief Paul Tortorella and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION AMOUNT AAA Emergency Supply Co. Scott Epic Voice Amp repair $ 77.87 CIT Xerox Copier Contract 2/19/17 $ 261.56 Cablevision Cable Services 2/23-3/22/17 $ 212.70 Con Edison Fire HQ Gas Svc 1/31/17-3/2/17 $ 960.90 Firemen's Assoc of State of NY 2017 FASNY Dues $ 100.00 LIFTOFF,LLC Guided Deployment Services for Office 365 $ 1,500.00 New England Uniform, LLC Dark Grey T-Shirts $ 250.00 Ready Refresh Rental of Water Coolers at FD HQ 1/19-2/18/17 $ 114.96 Rickerts Lock&Safe 21 Cylinders.Rekeyed&MK x 5,4 Keys Duplicated $ 815.25 Russo,Joseph North Face Women's Jacket-Chiefs Uniform Jacket $ 79.13 Sound Shore Pest Control Exterminating Services on 2/24/17 $ 65.00 Town of Mam'k Fire Dept. Alarm Room Monitor,Plastic Spoons, 100W Led 4pk $ 300.95 Villa Maria Pizza Food for Drill 2/28/17&Explorer Drill 3/1/17 $ 130.19 VFIS LOSAP-Life Insurance Renewal 1/1/17-12/31/17)Adj Bal Due $ 4,209.76 West CTY Assoc of Fire Chiefs Fire Department Dues $ 200.00 Westech Elevator Services,Inc. Maintenance for the month of March 2017 $ 175.00 $ - Total: $ 9,453.27 r p ' ' .. , 4 . •'• • • - • TOWN OF MAMARONECK FIRE DEPARTMENT OFFICE OF THE CHIEF \16. 1"71Headquarters 205 WEAVER STREET LARCH MONT,NEW YORK 10538 WEAVER 834-2100 EMERGENCY 834.2101-NON EMERGENCY ter 834-2438 CHIEF'S OFFICE STREET 8340922-FAX 4442 W W W.TMFD.ORG � D To: Board of Fire Commissioners From: Chief Paul Tortorella Date: March 1, 2017 Re: Fire Report for the Month of February 2017 The following report outlines response to calls made during the month of February 2017. It summarizes the nature,the number of personnel responding and the total time spent. I have also attached a report showing a further breakdown of these alarms. Alarm Type Number Generals 29 Minors 24 Stills 0 Out of Town (Mutual Aid) 2 EMS 33 Drills 5 TOTAL 93 Total number of personnel responding: 635 Total time working: 43 hours and 23 minutes Respectfully Su 'tted, Chief Paul Tortorella Incident Type Count Report Date Ranee: From 2/1/2017 To 2/28/2017 Selected Station(s): All Incident Type Description Count Station: EMS 300-Rescue,emergency medical call(EMS)call,other 3 3.41% 321 -EMS call,excluding vehicle accident with injury 30 34.09% Total-Rescue& Emergency Medical Service Incidents 33 100.00% Total for Station 33 37.50% Station: HO 131 -Passenger vehicle fire 1 1.14% Total-Fires 1 1.85% 210-Overpressure rupture from steam,other I 1.14% Total-Overpressure Rupture,Explosion,Overheat-no fire 1 1.85% 322F-Vehicle accident with injuries 1 1.14% 323F-Motor vehicle/pedestrian accident(MV Ped) 1 1.14% 353F-Removal of victim(s)from stalled elevator 3 3.41% Total-Rescue&Emergency Medical Service Incidents 5 9.26% 400-Hazardous condition,other 1 1.14% 411 -Gasoline or other flammable liquid spill 1 1.14% 412-Gas leak(natural gas or LPG) 3 3.41% 424-Carbon monoxide incident 5 5.68% 444-Power line down 3 3.41% Total-Hazardous Conditions(No fire) 13 24.07% 500-Service Call,other 2 2.27% 520-Water problem,other 1 1.14% 531 -Smoke or odor removal 2 2.27% 550-Public service assistance,other 1 1.14% Total-Service Call 6 11.11% 600-Good intent call,other 1 1.14% 622-No incident found on arrival at dispatch address 1 1.14% 671 -1-lazmat release investigation w/no hazmat 1 1.14% Total-Good Intent Call 3 5.56% 700-False alarm or false call,other 2 2.27% 735-Alarm system sounded due to malfunction 1 1.14% 736-CO detector activation due to malfunction 3 3.41% 743 -Smoke detector activation,no fire-unintentional 11 12.50% 744-Detector activation,no fire-unintentional 1 1.14% 745-Alarm system sounded,no fire-unintentional 3 3.41% 746-Carbon monoxide detector activation,no CO 4 4.55% Total-Fals Alarm& False Call 25 46.30% Total for Station 54 61.36% Station: STIL 111 -Building fire 1 1.14% Page 1 of 2 Printed 03/01/2017 10:51:30 Incident Tvne Descrintion Count Station: STIL-(Continued! Total- Fires 1 100.00% Total for Station 1 1.14% 88 100.00% Page 2 of 2 Printed 03/01/2017 10:51:44 205 Weaver Street Town of Larchmont,New York 10538 Mamaroneck Fire De •artment Memo Ta Rootlet l eConrriteianews From: Chief Paul D. Tortorella Date: 03/06/2017 Re: Service Awards Year ending December 31,2016 Attached herewith, I submit for your approval the Service Awards report for the year 2016 as certified by Fire Council. It is my pleasure to report that 30 out of the 39 participants have met their obligations to the program for this year. Additionally, Kieman Padgett, Mark Tamarin, Robert Gallin and Frank Webbers have been entered into the program for 2017. Respectfully submitted, Paul D.Tortorella Chief of Department 1 Town of Mamaroneck Fire Dept (223) Date Range: From 01/01/2016 to 12/31/2016 Length of Service Awards Report Printed on: 1/1/12017 Fire Calls Rescue Calls --1 K. o m Total r 2- f > >- f m �. o n = M O o Points St o d o d 0 = v ___ ' Awarded . nm a3 aN am a- co co Last name, First MI n a' a n a a`" u' `` Acocella, Michael J- 216 29.96 25 3 0.58 0 25.00 6.00 10.00 0.00 7.00 0.00 0.00 73.00 Astarita, Salvatore - 118 16.37 25 2 0.39 0 12.00 5.00 8.00 12.00 8.00 1.00 0.00 71.00 Broderick, Thomas - 301 41.75 25 4 0.78 0 25.00 12.00 10.00 0.00 12.00 0.00 0.00 84.00 Burrell, Doug - 186 25.80 25 4 0.78 0 17.00 12.00 10.00 0.00 8.00 0.00 0.00 72.00 Carr-Smith, Brian D- 8 1.11 0 0 0.00 0 0.00 1.00 0.00 0.00 0.00 0.00 0.00 1.00 Christian, Gregory T- 34 4.72 0 0 0.00 0 0.00 8.00 2.00 0.00 2.00 1.00 0.00 13.00 Cioffi, Frank J - 56 7.77 25 1 0.19 0 18.00 12.00 10.00 0.00 1.00 0.00 0.00 66.00 Collins, Brendan P- 109 15.12 25 0 0.00 0 25.00 5.00 8.00 0.00 6.00 1.00 5.00 0.00 75.00 Commender, David G - 233 32.32 25 2 0.39 0 10.00 11.00 10.00 0.00 5.00 • 1.00 0.00 62.00 Conlan, Matthew - 55 7.63 25 0 0.00 0 0.00 9.00 10.00 0.00 7.00 0.00 0.00 51.00 Davis, Gregory - 1 0.14 0 0 0.00 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Page 1 of 4 Fire Calls Rescue Calls q -ti Total O 6 O = 2.-13 f,- =-I =m f,- chi 5 0 0. = 6 g o Points CD o m = CD o m 7- n = cr .. - co 3 Awarded ma (Dg (Dm a. (Dt' �N m cQ N ,� m Last name, First MI a o. - a. a a a Duell, Harald - 145 20.11 25 3 0.58 0 2.00 10.00 10.00 0.00 12.00 0.00 0.00 59.00 Duggan, Marc A- 89 12.34 25 3 0.58 0 17.00 12.00 6.00 0.00 8.00 0.00 0.00 68.00 Dyer, John - 175 24.27 25 0 0.00 0 2.00 7.00 10.00 0.00 13.00 0.00 0.00 57.00 Galarza. Joseph - 28 3.88 0 0 0.00 0 0.00 2.00 5.00 0.00 0.00 0.00 50.00 0.00 57.00 Gamba, Robert - 24 3.33 0 0 0.00 0 4.00 4.00 5.00 0.00 2.00 0.00 25.00 0.00 40.00 Giordano, Joseph - 118 16.37 25 6 1.16 0 20.00 11.00 10.00 0.00 13.00 0.00 0.00 79.00 Goldberg, Noah D- 387 53.68 25 20 3.88 0 25.00 12.00 10.00 5.00 17.00 1.00 0.00 95.00 Gross, Timothy - 36 4.99 0 3 0.58 0 4.00 11.00 3.00 0.00 5.00 1.00 0.00 24.00 Hibbard, Gregory V- 277 38.42 25 6 1.16 0 25.00 12.00 8.00 11.00 10.00 0.00 5.00 0.00 96.00 Hughes, Shaun - 250 34.67 25 1 0.19 0 25.00 12.00 10.00 6.00 20.00 1.00 0.00 99.00 Liverzani, Michael A- 216 29.96 25 3 0.58 0 6.00 6.00 8.00 8.00 12.00 0.00 0.00 65.00 Mancino, Angelo - 65 9.02 25 2 0.39 0 0.00 6.00 5.00 0.00 2.00 0.00 0.00 38.00 Murray, Daniel - 239 33.15 25 6 1.16 0 0.00 7.00 10.00 0.00 15.00 1.00 0.00 58.00 Nabatchian, Camron - 130 18.03 25 3 0.58 0 0.00 2.00 10.00 0.00 8.00 0.00 0.00 45.00 Page 2 of 4 Fire Calls Rescue Calls o coo Total O cn D D19 >� > Dv Dv CDDH = 0 5- o . Points CD o CD m w 0. o CD -. w 0. n 5. n _ = Q _ co j Awarded a. o. 0.N n 2 0. 0- cn CD �: <D Last name, First MI n n- o. n 0. 0. Nabi, Jeffrey D - 107 14.84 25 2 0.39 0 8.00 10.00 10.00 0.00 8.00 1.00 0.00 62.00 Oviedo, Omar - 223 30.93 25 1 0.19 0 0.00 5.00 10.00 0.00 6.00 0.00 0.00 46.00 Pallett, Chris - 176 24.41 25 5 0.97 0 25.00 9.00 8.00 0.00 12.00 1.00 0.00 80.00 Payne, Brian - 173 23.99 25 2 0.39 0 11.00 1.00 7.00 0.00 10.00 1.00 0.00 55.00 Pierce, John F - 321 44.52 25 4 0.78 0 25.00 11.00 10.00 0.00 17.00 1.00 0.00 89.00 Rapp, Alex - 221 30.65 25 2 0.39 0 4.00 4.00 3.00 0.00 5.00 0.00 0.00 41.00 Russo, Joseph A- 673 93.34 25 26 5.04 0 25.00 12.00 10.00 0.00 20.00 1.00 0.00 93.00 Ryan, Sean P - 115 15.95 25 1 0.19 0 16.00 11.00 7.00 0.00 8.00 0.00 0.00 67.00 Sacks, Jonathan - 127 17.61 25 1 0.19 0 2.00 5.00 3.00 0.00 5.00 1.00 0.00 41.00 . Siano, Andrew - 102 14.15 25 1 0.19 0 22.00 6.00 1.00 4.00 7.00 1.00 0.00 66.00 Thaule, Robert C - 66 9.15 25 1 0.19 0 2.00 12.00 6.00 0.00 10.00 0.00 0.00 55.00 Tortorella, Paul - 293 40.64 25 3 0.58 0 25.00 10.00 10.00 0.00 8.00 1.00 0.00 79.00 Vacchio, Dean - 299 41.47 25 3 0.58 0 13.00 12.00 10.00 0.00 20.00 1.00 0.00 81.00 Vacchio, Jason - 296 41.05 25 5 0.97 0 17.00 12.00 10.00 0.00 20.00 0.00 0.00 84.00 Page 3 of 4 Fire Calls Rescue Calls o rn Total vv O n) v a 3 = n o Points D D� > > D0 D n o+ n� o. n d 0 m a �p up — a • Q Awarded Last name, First MI n n co " n a a 0.H �' ` Wilson, Alan M - 102 14.15 25 0 0.00 0 9.00 11.00 10.00 0.00 8.00 0.00 0.00 63.00 Number of Fire Incidents in Period: 721 Number of Rescue Incidents in Period: 516 Maximum Points Allowed: Maximum Percentage Required for Points: 7.50% Maximum Percentage Required for Points: 0.00% Drill-20.00 Number of Fire Incidents Required for Points: 54 Number of Rescue Incidents Required for Points: 0 Class-25.00 Maximum Fire Points Allowed: 25.00 Maximum Rescue Points Allowed: 0.00 Standby-20.00 Meeting -20.00 If applicable: If applicable: Office-25.00 Minimum Percentage Required for Points: 7.50 Minimum Percentage Required for Points: 0.00% Misc. - 10.00 Number of Fire Incidents Required for Points: 54 Number of Rescue Incidents Required for Points: 0 Military-50.00 Minimum Fire Points Allowed: 25.00 Minimum Rescue Points Allowed: 0.00 Disability- 50.00 Page 4 of 4 .e,------,,,, t 1 . , , .. . ii■ . . , . .' ■,i.. ', i': . ' . ' ' '‘. F F k 1 •• .11' '. '.. . .. • . .. ... • :. i . . •'0. e 1 , ,. , .4..■ . iv, ''1' , • • 1 . .4, . . , . ( ) __. U - . = z, To f of Mamaroneck {i 1 I[NFOI'•:MAT!ON TECHNSLOGY DEPARTMENT • FoUNDEO 366 • I 740 West Boston Post Rd Mamaroneck, NY 10543 March 1, 2017 To: Stephen Altieri From: Rosalind Cimino? Re: Request to Join Purchasing Cooperatives In obtaining quotes for copiers, large format scanners and professional services, three main purchasing consortiums have consistently more competitive prices than quotes from individual vendors. While the Town Board has authorized departments to utilize the US Communities cooperative, it by no means has the number of vendors to leverage competitive pricing on technology related goods and services. In order to obtain the best price on the items budgeted for immediate purchase, I respectfully request that the Town Board authorize the Town to join the following Purchasing Cooperatives: National Association of State Procurement Officials (WSCA/NASPO) Ice Rink and Court Copier Lease(will result in a savings of$2400) National Joint Powers Alliance (NJPA) Building Department Large Format Scanner(will result in a savings of$1000) National Cooperative Purchasing Alliance (\CPA) IT Technical Support(will bring the town into"Best Practices"for NYS procurement while maintaining the integrity of ongoing technical support By adding these 3 cooperatives in with the US Communities cooperative, I believe all of the Town's procurement requirements can be met by utilizing a toolbox equipped with NYS State Contracts, authorized Purchasing Cooperatives and individual vendor quotes. Information on the requested cooperatives are attached. Thank you. c. Anthony Siligato ACTION REQUESTED: THAT THE TOWN BOARD APPROVE THE TOWN OF MAMARONECK PARTICIPATION IN THE FOLLOWING PURCHASING COOPERATIVES: NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS, NATIONAL JOINT P.•WERS ALLIANCE AND NATIONAL COOPE`, \TIVE PURCHASING ALLIANCE. AND THAT THE TOWN ADMINISTRATOR BE AUTHORIZED TO EXECUTE AGREEMENTS TO PARTICIPATE IN THE COOPERATIVES SUBJECT TO APPROVAL BY COUNSEL OF THE FORM OF AGREEMENT. 1.-�- �1_w,F...._.`.�......-��... ers..,...,r�..- :.%.d-.• ten?�.�i.L..e.... �..�.....�. �.a L .�..-<. f�.:..,.....i-.,....,c. .v,m•,...v yam• wt�....�.u._-r.z•...e.,air ..,�.�, -v...,R 11`&. V t_J Y irry•-t'',,,'''•'•pn.'dr- • . 1 d T '1.0 44,1 a< < • .#+. a;yr„ aaeE.ii'� 0 D www.naspo.org;Stetes'arofilesistete/NY - - ... 400000000 J FASPO I PROCUREMENT , , National Association March 2C1 4,9'+• yts. lg, of State Procurement Officials p `. @NAS POnews #celebrateprocurement i in Nei Next A * Oa O PROCUREMENT U RESEARCH & STATE CPO II ws o ASSOCIATION ABOUT PUBLICATIONS STAFF AWARDS EVENTS US LrYisit aaspo..+luepo+tlLols; rA5P0 r, Member Profile State Profile Map -_ NEW YORK _ - s i i'il" ! WA i o t t S111 1 _. Yff i MI �/ • �, ' am Sean Carroll State of New York :/ { Chief NYS Procurement uv t+` IA off !'A es UT Procurement Coming Twr Fl 38 a rH •".i t.Y Officer Fmpire State Plz CA s t� RS MU „Y '�w)vA i. Q State of New Albany,NY 12242 r,7 "e _ ii Yorir t_ uM tll. Ali ' ;Y^ Email M5 Al M _ Phone:(518)473• IX r a• . rs-' +-- s 5294 Fax •rt.. Procurement .6, - Conoactmg Now to do dustnes,wsth the State of New York ctm••state to Get Started NMtq TmON mta Ale mmg Trya bud ea•t Choose a state • Director Biography: NPSPO is made up of the directors of the central procurement offices in each of Sean Carroll joined New York's Office of General Services central procurement the 50 states.the District of Columbia and the territories of the Dntted States. O 11 e7 aT y ), x7 0 o t73 w3 P 4 NASPO FAQ'S Why would a state want to use a cooperative contract? There are many benefits to cooperative contacting. Collectively, states are able to leverage their spending through a single solicitation that obtains best value pricing and superior contract terms. NASPO ValuePoint emphasizes best value from its contractors considering price, quality, reliability, warranties, and service while protecting states' interests with favorable terms and conditions. Contractors also benefit considerably by avoiding the repetitive bid preparation expenses of bidding time and again on the same solicitations for different jurisdictions. Contractors also factor in greater volumes for multiple jurisdictions when determining their pricing. These savings are then passed along to the states. States also benefit from the lower administrative costs of processing solicitations by leveraging the expertise of staffs across state boundaries. Instead of many states soliciting for the same goods or services, one state takes the lead for one solicitation while other states take the lead for other solicitations. This division of labor allows states to share their resources and more efficiently achieve their business goals. NASPO ValuePoint reimburses states for all costs of leading and administrating NASPO ValuePoint, as well as participating in sourcing teams. What is the NASPO ValuePoint Cooperative Purchasing Organization? NASPO ValuePoint is a unified, nationally focused cooperative alliance aggregating the demand of all 50 states,the District of Columbia and the organized US territories, their political subdivisions and other eligible entities, spurring best, innovation and competition in the marketplace. The NASPO ValuePoint Cooperative Purchasing Organization provides the highest standard of excellence in public cooperative contracting. By leveraging the leadership and expertise of all states with the purchasing power of their public entities, NASPO ValuePoint delivers best value, reliable, competitively sourced contracts that offer public entities outstanding pricing. Since 1993 WSCA- NASPO has been the cooperative purchasing arm of NASPO(the National Association of State Procurement Officials)encouraging, fostering and guiding the nation's most significant public contract cooperative. The NASPO ValuePoint Cooperative Purchasing Organization LLC, is a nonprofit, wholly owned subsidiary of the National Association of State Procurement Officials(NASPO). What is NASPO? NASPO,the National Association of State Procurement Officials, is a non-profit association dedicated to strengthening the procurement community through education, research, and communication. It is made up of the directors of the central purchasing offices of the 50 states, District of Columbia and territories of the United States. NASPO is an organization through which the member purchasing officials provide leadership in professional public purchasing, improve the quality of purchasing and procurement, exchange information, and cooperate to attain greater efficiency and economy. Please visit www.naspo.orq for additional information. What sets NASPO ValuePoint apart from other purchasing cooperatives? The NASPO ValuePoint purchasing cooperative program is led by State Procurement Officers from member States elected by their peers. In contrast to many other purchasing cooperatives, NASPO ValuePoint is considered a"pure"cooperative. A multi-state team of procurement and subject matter experts cooperate in the creation of the solicitation,which is conducted by a lead state, in full compliance with that state's laws and procedures, including public notice requirements. NASPO ValuePoint Purchasing Cooperative Organization awards no contracts, but rather assists the states in their collaboration on solicitations and the resulting contracts. NASPO ValuePoint contracts are among the most successful and highest volume contracts in the US with administrative fees significantly lower than other cooperatives. With the purchasing leverage of all 50 states, NASPO ValuePoint contracts consistently offer better contracts at lower costs. NASPO ValuePoint contracts are benchmarked and audited by third party professionals to ensure best-in-class pricing as well,as superior terms and conditions. Aside from great prices and reduced administrative costs,you can rest assured that all NASPO ValuePoint contracts meet the highest standards of transparency and competition inherent in state procurement laws. What is WSCA? The Western States Contracting Alliance(WSCA)was the group of 15 western states in NASPO that conducted cooperative purchasing. Despite having a separate name,the WSCA cooperative was a NASPO program. It was the oldest of NASPO's cooperative alliances, having been started in 1993. NASPO also created the NASPO Cooperative in 2006. In 2013, as WSCA became more successful ' and cooperative efforts grew, NASPO consolidated its two cooperatives and created the single member, non-profit, limited liability company,the NASPO ValuePoint Cooperative Purchasing Organization,to meet the increasing needs for resource assistance in cooperative procurement among the states nationally. What are the NASPO ValuePoint membership fees? NASPO ValuePoint charges no membership fees. What is the fee to use a NASPO ValuePoint contract? There are no fees to use NASPO ValuePoint contracts. However, NASPO ValuePoint does collect an administrative fee from its contractors when they make a sale.These fees set by the NASPO ValuePoint Board help fund NASPO ValuePoint and National Association of State Procurement Officials(NASPO)operations and reimburse approved costs of states participating in the cooperative procurement. The fee is collected by the contractor at the point of sale and remitted to NASPO ValuePoint. Source: Report to the Utah Legislature Number 2014-11, "A Review of Allegations Concerning Utah's Purchasing Interaction with WSCA-NASPO", December 2014. How do the administrative fees compare to other cooperative purchasing fees? NASPO ValuePoint's standard administrative fees are typically between-0-and 0.25%. Because of the scale of NASPO ValuePoint cooperative procurements administrative fees are typically the lowest found of any cooperative procurement.According to a December 18, 2014 report by the State of Utah, Office of the Legislative Auditor General, "The administrative fees on WSCA-NASPO contracts are at least three times lower than those on contracts used by other cooperatives. The Legislative Auditor General wrote further, "A comparatively low administrative fee contributes to the low WSCA-NASPO contract prices" . . "The overall fee rate when considering total contract sales and total fees collected was 0.14 percent for calendar year 2013." Source: Report to the Utah Legislature Number 2014-11, "A Review of Allegations Concerning Utah's Purchasing Interaction with WSCA-NASPO", December 2014. How does the administrative fee affect the prices paid by a participating government? Generally the administrative fee paid by contractorss has little impact on the pricing charged to the purchasing organization. In a December 18,2014 the Utah Office of the Legislative Auditor General reported, "The WSCA-NASPO administrative fee included on most of the organization's contracts does not appear to affect the final price of goods." Source: Report to the Utah Legislature Number 2014-11, "A Review of Allegations Concerning Utah's Purchasing Interaction with WSCA-NASPO", December 2014. How does NASPO ValuePoint decide what to contract for? All of NASPO ValuePoint solicitations are determined based on the needs expressed by member states. Typically a state or a region of states will suggest an idea to the NASPO ValuePoint Management Board. The Management Board will then authorize a survey to be conducted to determine if the contract is needed by several states. If there is sufficient interest among the states,the Management Board will authorize the solicitation. Are NASPO ValuePoint contracts competitively procured? Yes. Every NASPO ValuePoint contracts is the result of a formal competitive solicitation conducted by trained, professional procurement officials of a lead state's central procurement office under direction of a lead state's State Procurement Official in accordance with that state's procurement statutes, regulations, and policies. How are lead states determined? The NASPO ValuePoint Management Board determines which state leads a particular cooperative procurement based on interest and capability. What is the Master Agreement? The Master Agreement is the term used to refer to the contractual agreement executed between the winning contractor(s)and the Lead State that conducted the procurement on behalf of NASPO ValuePoint. What is a sourcing team? A sourcing team is comprised of individuals from the lead state and other interested states. The team is a multi-discipline team of both procurement and subject matter experts for the commodity or service being procured. How do I volunteer for a sourcing team? Contact your State Procurement Official if you are interested in participating on a sourcing team.The State Procurement Official will direct you to a member of the NASPO ValuePoint cooperative development team. Who can use NASPO ValuePoint contracts? Every public agency, institute of higher education, and political subdivision. Each state determines, in accordance with its own state statutes, whether it will use each NASPO ValuePoint contract and which entities within their state may use each NASPO ValuePoint contract, including state agencies, higher education institutions, political subdivisions,and in some states, non-profit organizations. How do I know if my state/entity is eligible to use a NASPO ValuePoint Contract? All states, the District of Columbia, and US Territories are eligible to use NASPO ValuePoint contracts.Within each state, the State Procurement Official determines his/her state's contract participation and eligible participants.A Participating Addendum (PA)is required in order for a state or other eligible entity to use a NASPO ValuePoint contract.You can view state participating addendums on the NASPO ValuePoint website to determine if your state (or entity?)has signed a PA for the contract you are interested in. Look for the US Map on the contract portfolio page. If a state is shaded, chances are a PA has been executed for that state. Click on a state for more detailed information. What is the Participating Addendum (PA)? A Participating Addendum is a bilateral agreement executed by a Contractor and a Participating Entity incorporating the terms and conditions included in the original solicitation and any other additional Participating Entity specific language or other requirements, e.g. ordering procedures, or other terms and conditions unique to the participating entity. The purpose of a Participating f Addendum is to afford each party using a NASPO ValuePoint contract the protection of the solicitation's terms and conditions. Typically, a Participating Addendum is signed by the Procurement Official of the State authorizing participation by all eligible entities of that state. In some cases,where the state has not signed the Participating Addendum, political subdivisions may executive their own Participating Addendum with the approval of the state's State Procurement Official. How do I find out if my state/entity has signed a Participating Addendum? Please use the search function for the state, entity or contractor in question.The search,results will produce the Participating Addendums signed with that state, entity or contractor. NASPO ValuePoint Website Homepage How does the Participating Addendum (PA)signature process work? Participating Addendums are executed between the participating entity and the contractor.The Participating Addendum is a contractual document that binds the contractor and the participating entity to the terms and conditions of the master agreement. Participating entities have the flexibility of negotiating additional terms and conditions to meet the unique needs of their state. Negotiations of the Participating Addendum are between the participating entity and the contractor. The Lead State or NASPO ValuePoint generally do not become involved these negotiations. Once a Participating Addendum is executed, a signed PDF copy must be sent to PA @NASPOValuePoint.org Who do I contact to use a NASPO ValuePoint Contract? You may contact a member of the Marketing, Education and Outreach team at MEO Team(a NASPOValuePoint.orq,the Cooperative Development Coordinator assigned to the contract via their email or via InfoANASPOValuePoint.org to receive further information and steps on participating on a master agreement. How do I find a contractor that sells what I need? Please use the search function via this link NASPO ValuePoint Website Homepage'to search for the product you are interested in. The search results will list all awarded NASPO ValuePoint contractors that have that product on contract. How can I find out if a company has a NASPO ValuePoint contract? Use the search function via this link or navigate to the current contractor list via this link NASPO ValuePoint Website Homepage to find the company that you are searching for.You may also search via the NASPO ValuePoint eMarket Center link at NASPO ValuePoint Website Homepaqe. • Can I shop online? Yes. There are two ways to shop contracts approved by your state procurement official online. 1. The eMarket Center provides online ordering for enrolled states with NASPO ValuePoint contracts that have a participating addendum. Click on "Shop the eMarket Center"to the right of the red banner on the top of the page.Then sign in and follow the prompts. First time users can create an account by clicking on the"Create a NASPO ValuePoint eMarket Center Account." 2. Most NASPO ValuePoint contractors have a contract ordering website with contract information specific to your state. You can order directly from their site. Use this link http://www.naspovaluepoint.com/#/home/contracts to search by contractor name for their website. If you need help or to find out if your state is enrolled in the eMarket Center, contact the eMarket Center Help Desk at help @emarketcenter.orq, if you would like a phone call rather than an email response please provide your phone number and the Help Desk will call you back as soon as possible.. Where can I find contract pricing? Use the search function via this link NASPO ValuePoint Website Homepaqe or navigate to the current contractor list. The contractor's page may also include a price list under the Documents Section. How do I contact a contractor directly? The contractor contact information is shown on each contractor page on the NASPO ValuePoint website. Who do I contact about questions/concerns about a contractor? You can contact the Lead State Contract Administrator or the cooperative development coordinator assigned to the master agreement. Our cooperative development team can be contacted at this email: Info(a)_NASPOValuePoint.orq Who can answer questions about an executed participating addendum? The entity executing the participating addendum administers and maintains the official copy of the participating addendum. That entity should be contacted with questions about expiration, extensions, or other terms and conditions in the participating addendum. ' . ...:‘, . .1. - au N • ("" C 0 www.roacoop.org . ,,. . .... .. . . . ... ,.... .,..., . ,... ... .. 7 :.Nt.1 P A C.c e a s i o r V e n d o MS tiil:j pA National Jam Powen M 888.894.1930 Contact Us DEA ance About Us : Cooptratios Pomba:Ong ; StIOntadefReglortal Solutions Organigational n/I■IN.NA, •,I,,Ow UN r`511(0 1 I.I.,ARN \IOU: I National Joint Powers Alliance NA 1.10NAI. ; Cooperative Purchasing with NJPA coopERA I WE ic:11,1 R‘, I .171 1 1 1 wo„ 1 1,4111111A1 11•4••1.1.,......('III 14•,4.is.1.1,411::1,41,..bli,...v.,A:......,. In t..11,11.•....•,••,.... I al$,....11.,a II',I i'l,.:1'1,4 1 1 e va•so1,/.1,./......1,1,.i'l 5 A4.4 144.1 a:..r..y 4:4..... .mum II.,1,rt.. 1,11q I....1,1....1...pi 1.1,...,1.1.II.,•'1..I,v,..•••..,••Not.I.1,.:I ti.,.ewl, 1 0.5 a5•,,,..4.5..,..km•I..•.4:1..1.14.. 41.11,, A t•.10•..11....11,1.•.1..,111SA.4. ...IL 101,1,, S TAT F IV I DE/ .1....1....)..1 1 1 4,1•11..1 4.4 4 5 1 1 1......,..'‘,1•.;1.,1,111 1 4 4,'....,mt.,.de.1111.•th-Ni.........•••.....'. RIC.IONAL .1411 I 1.)\1.. WM, WI ...'.=,-..1:. ...M........ ...1:7-.... Y..V!, ....41.- q../W.a. 4liti ma ............. 13.1. 1.:- VAMX 24 ‘--- Ar *21:64110 ,e) . ov.,,, ........ a . EN- 0 mown '16/ WO= Xer°X€1. zwil.P-C4 r'"'ilit".' zatiqc zcM gka..,, 7a-77, 2filea 0=7 (#1* ......n.swa = IIMIP = --- , _—_,...................--_-_-_—_—.— . • ,. . , ..i 111.1") h National Joint Powen Alliance 11112121C1 S' =Become a MEMBER I a,Become a VENDOR , . NATIONAL JOINT POWERS ALLIANCE® PARTICIPATING MEMBERSHIP AGREEMENT This Agreement,made effective on the date hereof,by and between National Joint Powers Alliance®(hereinafter referred to as"NJPA")and (hereinafter referred to as the"Participating Member"). Agreement 1. NJPA,a public entity whose creation was authorized by Minn. Stat. § 123A.21,has followed procurement procedures for products and services offered by this Agreement in accordance with Minn. Stat. §471.345. NJPA is permitted to engage in cooperative purchasing pursuant to Minn. Stat. § 123A.21 Subd. 7(23). 2. It is the sole responsibility of each Participating Member to follow their state and local procurement statutes and rules as it pertains to cooperative purchasing or joint power agreements with in-state or out-of-state public agencies. 3. NJPA makes their cooperative purchasing contracts available to Participating Members "as is," and is under no obligation to revise the terms,conditions,scope,price, and/or any other conditions of the contract for the benefit of the Participating Member. Participating Members are permitted to negotiate and agree to additional terms and conditions with Vendors directly. 4. Each party agrees that it is responsible for its acts and the results thereof,to the extent authorized by law, and will not be responsible for the acts of the other party and the results thereof. The Participating Member will be responsible for all aspects of its purchase,including ordering its goods and/or services,inspecting and accepting the goods and/or services,and paying the Vendor who will have directly billed the Participating Member placing the order. 5. The use of each contract by the Participating Member will adhere to the terms and conditions of the NJPA Contract. 6. Any dispute which may arise between the Participating Member and the Vendor are to be resolved between the Participating Member and the Vendor. 7. This Agreement incorporates all Agreements,covenants and understandings between NJPA and the Participating Member.No prior Agreement or understanding,verbal or otherwise,by the parties or their agents,shall be valid or enforceable unless embodied in this Agreement.This Agreement shall not be altered, changed or amended except by written amendment executed by both parties. The Parties have executed this Agreement effective the date hereof. Participating Member Name National Joint Powers Alliance® By AUTHORIZED SIGNATURE AUTHORIZED SIGNATURE Its TITLE TITLE DATE DATE 1 Rev.5/2016 PARTICIPATING MEMBER INFORMATION Indicate an address to which correspondence may be delivered. Name* Address* City,State,ZIP code* Employer Identification Number Contact person* Title* E-mail* Phone* Website ORGANIZATION TYPE* o K-12(Public or non-profit) o Government or municipality(Specify: ) o Higher education(Public or non-profit) o Other(Specify: ) REFERRED BY o Advertisement o Current NJPA member 13 Vendor representative O Trade show ® NJPA website ▪ Other Return completed agreement to National Joint Powers Alliance® 202 12th Street NE Staples,MN 56479 Duff Erholtz Phone 218-894-5490 Fax 218-894-3045 E-mail duff.erholtz @njpacoop.org *Denotes required information 2 Rev.5/2016 NCPA-National Cooperative Purchasing Alliance:Master Intergovernmental Cooperative Purchasing Agreement .JC +, °:* z' ra FAQ Contact RQN National Cooperative Purchasing Alliance What.is NCPA? Register Find a Vendor Current Solicitations r I .ti (�Pr'inL this page Master Intergovernmental Cooperative Purchasing Agreement This agreement is made between a government agency that executes a Lead Agency Certificate("Lead Agency")to be appended and made a part hereof and other public agencies("Participating Public Agencies")that register electronically with National Cooperative Purchasing Alliance("NCPA")or otherwise execute a Participating Public Agency Certificate to be appended and made a part hereof. Recitals WHEREAS,after a competitive solicitation and selection process by Lead Agency,in compliance with their own policies,procedures,rules and regulations,a number of Vendors have entered into Master Agreements to provide a variety of goods,products and services based on national volumes(herein"Products"); WHEREAS,Master Agreements are made available by Lead Agency through NCPA and provide that Participating Public Agencies may purchase Products on the same terms,conditions and pricing as the Lead Agency,subject to any applicable local purchasing ordinances and the laws of the State of purchase; NOW,THEREFORE,in consideration of the mutual promises contained in this agreement,and of the mutual benefits to result,the parties agree as follows: 1. That each party will facilitate the cooperative procurement of Products. 2. That the procurement of Products subject to this agreement shall be conducted in accordance with and subject to the relevant statutes,ordinances,rules and regulations that govern each party's procurement practices. 3. That the cooperative use of bids obtained by a party to this agreement shall be in accordance with the terms and conditions of the bid,except as modification of those terms and conditions is otherwise allowed or required by applicable law. 4. That the Lead Agencies will make available,upon reasonable request and subject to convenience,information which may assist In Improving the procurement of products by the Participating Public Agencies. 5. That a procuring party will make timely payments to the Vendor for Products received in accordance with the terms and conditions of the procurement. Payment for Products and Inspections and acceptance of Products ordered by the procuring party shall be the exclusive obligation of such procuring party. Disputes between procuring party and Vendor are to be resolved in accord with the law and venue rules of the State of purchase. 6. The procuring party shall not use this agreement as a method for obtaining additional concessions or reduced prices for similar products or services. 7. The procuring party shall be responsible for the ordering of Products under this agreement.A non-procuring party shall not be liable in any fashion for any violation by a procuring party,and the procuring party shall hold non-procuring party harmless from any liability that may arise from action or inaction of the procuring party. 8. This agreement shall remain in effect until termination by a party giving 30 days written notice to the other party.The provisions of paragraphs 5,6 and 7 hereof shall survive any such termination. 9. This agreement shall take effect after execution of the Lead Agency Certificate or Participating Public Agency Registration,as applicable. What is NCPA? I Register I Find a Vendor I Current Solicitations I FAQ I Contact I Facebook I Twitter I LinkedIn ©2017 NCPA http://ncpa.us/Page/MICPTenns[3/1/2017 4:08:32 PM] . . r------'',, . . . ', . . . . 7 1 • . . . . : . A ... .. .„ 4 , . . ,.. . •:„ y ,. „ 4 .4 • . . , •,. , : a,`,.' - , ' , • • ,,. t 1 F t :., .. ., . •, A I:. .,,'' . . . ,,. ...: . 2 ...• .. .„..,N..... 1 . ) ......._ ,( ,, _____.• � 9 Z Town of Mamaroneck Town Center 740 West Boston Post Road,Mamaroneck,NY 10543-3353 .FOUIIDE01661• OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 townadministrator @townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Bonding Resolutions-2017 Capital Improvement Program Date: March 10, 2017 The Town Board has previously approved the 2017 Capital Improvement Program. Some of the projects listed for 2017 require the use of borrowed funds and therefore bond resolutions must be adopted by the Town Board. The Bond Resolutions were prepared by the Town's Bond Counsel. Below is a listing of the projects for which bond resolutions are required along with a brief description of the projects. I have attached only cover pages of each bond resolution identifying the project and the amount to be borrowed. The balance of the wording of the resolution is standard wording as required under State law. However should members of the Board prefer the full text of any or all of the resolutions please let me know. 1. Construction of Improvements- Pryor Manor Bridge $103,500 This project includes the repair of the façade and abutments of the bridge. The Town is partnering with the City of New Rochelle to complete this project. Pursuant to a prior agreement with the City each community bears 50%of the cost of maintenance and repairs. 2. Repairs and Improvements to the Town Center Building $227,500 Included in this bond issue will be the complete renovation of the eight restrooms in the Town Center Building. There have been no major repairs or improvements to the restrooms since the original restoration of the building in 1984. 3. Replacement of HVAC System- Highway Garage $72,500 To improve the efficiency of that portion of the Highway Garage housing the offices, locker rooms and lunchroom areas the proposal is to install a central heating and air conditioning system. To date separate units have been used for heating and air conditioning. 4. Road Resurfacing $775,000 This funding will be used in conjunction with our annual Consolidated Highway Funding (CHIPS) ($85,000)to resurface various roads in the Town. In total the Town will expend approximately$860,000 for road improvements. 11Page 1 %a Printed on Recycled Paper R 5. Resurfacing of Ambulance Corps Parking Lot $41,500 The parking lot at the Larchmont-Mamaroneck Volunteer Ambulance Corps building on Weaver Street will be resurfaced as part of our 2017 Capital Program. Although occupied by LVAC, the building and parking lot are owned by the Town of Mamaroneck. 6. Purchase of Vehicles and Equipment- Highway Department $385.000 Funding under this bond issue will be for the purchase of the following Highway Department equipment: One Pickup truck, Six-wheel dump truck, Brush Chipper, Asphalt Hot Box and Snow Plows The total value of the proposed borrowing is$1,605,000. ACTION REQUESTED:THAT THE TOWN BOARD APPROVE THE SIX BOND RESOLUTIONS AS PRESENTED HAVING A TOTAL VALUE OF$1,605,000 Stephen V. Altieri Town Administrator BOND RESOLUTION DATED MARCH 15,2017. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE COST OF THE CONSTRUCTION OF IMPROVEMENTS TO PRYOR MANOR BRIDGE, IN AND FOR THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $103,500 AND AUTHORIZING THE ISSUANCE OF $103,500 SERIAL BONDS OF SAID TOWN TO PAY THE COST THEREOF. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant adverse effect on the environment;NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The construction of improvements to Pryor Manor Bridge, in and for the Town of Mamaroneck, Westchester County, New York, including incidental improvements and • expenses in connection therewith, is hereby authorized at a maximum estimated cost of $103,500. Section 2. The plan for the financing of the aforesaid maximum estimated cost is by the issuance of not exceeding $103,500 bonds of said Town, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is twenty years, pursuant to subdivision 10 of paragraph a of BOND RESOLUTION DATED MARCH 15, 2017. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE CONSTRUCTION OF IMPROVEMENTS TO TOWN CENTER BUILDING, IN AND FOR THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK,, AT A MAXIMUM ESTIMATED COST OF $227,500 AND AUTHORIZING THE ISSUANCE OF $227,500 SERIAL BONDS OF SAID TOWN TO PAY THE COST THEREOF. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant adverse impact on the environment;NOW, THEREFORE, WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The construction of improvements to the Town Center Building, in and for the Town of Mamaroneck, Westchester County, New York, including original equipment, machinery, apparatus, appurtenances, and incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of$227,500. Section 2. The plan for the financing of the aforesaid maximum estimated cost is by the issuance of$227,500 bonds of said Town,hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law. BOND RESOLUTION DATED MARCH 15, 2017. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE RECONSTRUCTION OF THE HVAC SYSTEM AT THE HIGHWAY GARAGE BUILDING, IN AND FOR THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $72,500 AND AUTHORIZING THE ISSUANCE OF $72,500 SERIAL BONDS OF SAID TOWN TO PAY THE COST THEREOF. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant adverse impact on the environment;NOW, THEREFORE, WHEREAS, it is now desired to authorize the fmancing of such capital project; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The reconstruction of the heating, ventilation and air conditioning system at the Highway Building, in and for the Town of Mamaroneck, Westchester County, New York, including original equipment, machinery, apparatus, appurtenances, and incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of $72,500. Section 2. The plan for the financing of the aforesaid maximum estimated cost is by the issuance of$72,500 bonds of said Town, hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law. BOND RESOLUTION DATED MARCH 15,2017. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE COST OF THE RECONSTRUCTION OF VARIOUS ROADS THROUGHOUT AND IN AND FOR THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $860,000 AND AUTHORIZING THE ISSUANCE OF $775,000 SERIAL BONDS OF SAID TOWN TO PAY PART OF THE COST THEREOF. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New- York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant adverse impact on the environment; and WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: - Section 1. The reconstruction of various roads throughout and in and for the.Town of Mamaroneck, Westchester County, New York, including drainage, sidewalks, curbs; gutters, landscaping, grading or improving rights-of-way, as well as other incidental improvements and expenses in connection therewith, is hereby authorized at a maximum estimated cost of $860,000. Section 2. The plan for the financing of the aforesaid maximum estimated cost is as follows: BOND RESOLUTION DATED MARCH 15,2017. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE ISSUANCE OF $41,500 BONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, TO PAY THE COST OF THE RECONSTRUCTION AND IMPROVEMENT OF VAC PARKING LOT, IN AND FOR SAID TOWN. WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant adverse impact on the environment; and WHEREAS, it is now desired to authorize the financing of such capital project; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The reconstruction and improvement of a Town parking lot at the VAC Center at 155 Weaver Street, in Larchmont, New York, in and for the Town of Mamaroneck, Westchester County, New York, including incidental improvements and expenses in connection therewith, is hereby authorized, subject to permissive referendum, at a maximum estimated cost of$41,500. Section 2. It is hereby determined that the plan for the financing of said specific object or purpose is by the issuance of the $41,500 of bonds of the Town hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law. BOND RESOLUTION DATED MARCH 15, 2017. A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE ISSUANCE OF $385,000 BONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, TO PAY THE COST OF THE PURCHASE OF VEHICLES AND EQUIPMENT FOR THE HIGHWAY DEPARTMENT, FOR SAID TOWN. WHEREAS, acquisition of the capital items hereinafter described, as proposed, has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant adverse effect on the environment; and WHEREAS, it is now desired to authorize the financing of such capital items; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. The purchase of vehicles and equipment for the Highway Department, each item of which is $30,000 or more, including incidental equipment and expenses in connection therewith, in and for the Town of Mamaroneck, Westchester County, New York, is hereby authorized, subject to permissive referendum, at a maximum estimated cost of$385,000. Section 2. It is hereby determined that the plan for the financing of said class of objects or purposes is by the issuance of the $385,000 of bonds of the Town hereby authorized to be issued therefor pursuant to the provisions of the Local Finance Law. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is fifteen years, pursuant to subdivision 28 of paragraph a i T H.: : ... T , , .. i ....,., . . .. ,40 " N . . . , . . 1 T -0, r, , . s. , . . ... . .. . . . ..J. : . , , ... 1 ,__/ __ . _ tfs o ,, Town of Mamaroneck Town Center F 740 West Boston Post Road, Mamaroneck,NY 10543-3353 CVh Ji9.: TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 townadministrator @townofmamaroneck.org Memorandum To: Supervisor&Town Board Re: Set Public Hearing—Garbage District Bond Resolution Date: March 10, 2017 The 2017 Capital Project Schedule includes the replacement of one refuse collection vehicle at an estimated cost of$170,500.00. Pursuant to Town law, the Garbage District is organized as a Special Improvement District. The borrowing of funds for an expenditure within a Special Improvement District requires a public hearing. The attached document is an order to call for a public hearing on the question of the borrowing of funds for the replacement of a garbage truck. The recommendation is to set the public hearing for Wednesday, April 5, 2017. ACTION REQUESTED: THAT THE TOWN BOARD APPROVE THE ORDER CALLING FOR A PUBLIC HEARING ON APRIL 5, 2017 TO CONSIDER A BONDING RESOLUTION IN THE AMOUNT OF$170,500 FOR THE REPLACEMENT OF A REFUSE COLLECTION VEHICLE. tfr------ --- Stephen V.Altieri Town Administrator 161013941.01 43235-2-56 At a regular meeting of the Town Board of the Town of Mamaroneck, Westchester County, New York, held at the Town Hall, in Mamaroneck, New York on March 15, 2017, at o'clock P.M., Prevailing Time. PRESENT: Supervisor Councilman Councilman Councilman Councilman In the Matter of ORDER The Increase and Improvement of the Facilities CALLING of the Town of Mamaroneck Garbage District PUBLIC No. 1, in the Town of Mamaroneck, HEARING Westchester County,New York WHEREAS, the Town Board of the Town of Mamaroneck, Westchester County, New York, has caused to be preparedan estimate of cost, pursuant to Section 202-b of the Town Law, relating to the increase and improvement of the facilities of the Town of Mamaroneck Garbage District No. 1, in the Town of Mamaroneck, Westchester County, New York (the "Garbage District"), being the purchase of a new refuse collection vehicle, including incidental equipment and expenses in connection therewith, at a maximum estimated cost of$170,500; and ■ WHEREAS, said capital project has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act ("SEQRA"), the implementation of which as proposed, it has been determined will not result in a significant environmental effec; and WHEREAS, it is now desired to call a public hearing on the question of the increase and improvement of the facilities of said Garbage District, in the matter described above, and to hear all persons interested in the subject thereof, concerning the same, in accordance with the provisions of Section 202-b of the Town Law; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. A public hearing will be held in the Town Hall, in Mamaroneck , New York, in said Town, on April , 2017, at o'clock P.M., Prevailing Time, on the question of the increase and improvement of the facilities of the Town of Mamaroneck Garbage District No. 1, in the Town of Mamaroneck, Westchester County, New York, in the manner described in the preambles hereof, and to hear all persons interested in the subject thereof, concerning the same, and to take such action thereon as is required or authorized by law. -2- Section 2. The Town Clerk is hereby authorized and directed to cause a copy of the Notice of Public Hearing hereinafter provided to be published once in the official newspaper, and also to cause a copy thereof to be posted on the sign board of the Town, such publication and posting to be made not less than ten, nor more than twenty, days before the date designated for the hearing. Section 3. The notice of public hearing shall be in substantially the form attached hereto as Exhibit A and hereby made a part hereof. Section 4. This Order shall take effect immediately. -3- The question of the adoption of the foregoing order was duly put to a vote on roll call, which resulted as follows: VOTING VOTING VOTING VOTING VOTING The Order was thereupon declared duly adopted. * * * * * * * -4- • . • • a F T1 ' . • • • ••.• • . . . ii V. `;, t(li Town of Mamaroneck W 0 0 m Town Center ��' F 740 West Boston Post Road, Mamaroneck,NY 10543-3353 TEL: 914/381-7810 OFFICE OF THE TOWN ADMINISTRATOR FAX: 914/381-7809 townadministrator @townofmamaroneck.org Memorandum To: Supervisor&Town Board Re: Set Public Hearing—Water District Bond Resolution Date: March 10, 2017 The 2017 Capital Project Schedule includes improvements to the facilities of the Town's Consolidated Water District. The amount of the proposed bonding resolution is $1,125,225.00. Pursuant to Town law, the Water District is organized as a Special Improvement District. The borrowing of funds for an expenditure within a Special Improvement District requires a public hearing. The attached document is an order to call for a public hearing on the question of the borrowing of funds for improvements to the Consolidated Water District. The recommendation is to set the public hearing for Wednesday,April 5, 2017. ACTION REQUESTED: THAT THE TOWN BOARD APPROVE THE ORDER CALLING FOR A PUBLIC HEARING ON APRIL 5, 2017 TO CONSIDER A BONDING RESOLUTION IN THE AMOUNT OF$1,125,225.00 FOR IMPROVEMENTS IN THE CONSOLIDATED WATER DISTRICT. /---;---A------ Stephen V. Altieri Town Administrator 751734518.01 43235-2-57 At a regular meeting of the Town Board of the Town of Mamaroneck, Westchester County, New York, held at the Town Hall, in Mamaroneck, New York on March 15, 2017, at o'clock P.M., Prevailing Time. PRESENT: Supervisor Councilman Councilman Councilman Councilman In the Matter of ORDER The Increase and Improvement of the Facilities CALLING of Consolidated Water District, in the Town of PUBLIC Mamaroneck, Westchester County,New York HEARING WHEREAS, the Town Board of the Town of Mamaroneck, Westchester County, New York, has caused to be prepared a map, plan and report, including an estimate of cost, pursuant to Section 202-b of the Town Law, relating to the increase and improvement of the facilities of Consolidated Water District, in the Town of Mamaroneck, Westchester County, New York (the "Consolidated Water District"), being the construction of improvements to the water supply, storage and distribution system, including incidental improvements and expenses in connection therewith, at a maximum estimated cost of$1,125,225; and WHEREAS, said capital project has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act ("SEQRA"), the implementation of which as proposed, it has been determined will not result in a significant environmental adverse effect; and WHEREAS, it is now desired to call a public hearing on the question of the increase and improvement of the facilities of said Consolidated Water District, in the matter described above, and to hear all persons interested in the subject thereof, concerning the same, in accordance with the provisions of Section 202-b of the Town Law;NOW, THEREFORE, IT IS HEREBY ORDERED, by the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. A public hearing will be held in the Town Hall, in Mamaroneck , New York, in said Town, on April , 2017, at o'clock P.M., Prevailing Time, on the question of the increase and improvement of the facilities of Consolidated Water District, in the Town of Mamaroneck, Westchester County, New York, in the manner described in the preambles hereof, and to hear all persons interested in the subject thereof, concerning the same, and to take such action thereon as is required or authorized by law. -2- Section 2. The Town Clerk is hereby authorized and directed to cause a copy of the Notice of Public Hearing hereinafter provided to be published once in the official newspaper, and also to cause a copy thereof to be posted on the sign board of the Town, such publication and posting to be made not less than ten, nor more than twenty, days before the date designated for the hearing. Section 3. The notice of public hearing shall be in substantially the form attached hereto as Exhibit A and hereby made a part hereof. Section 4. This Order shall take effect immediately. -3- The question of the adoption of the foregoing order was duly put to a vote on roll call, which resulted as follows: VOTING VOTING VOTING VOTING VOTING The Order was thereupon declared duly adopted. * * * * * * * -4- ( J . _ . F . I •. • •• . . 44 ts O i 9?+ 9° Town of Mamaroneck W ' m Town Center ~Four.os s;� 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 townadministrator@townofmamaroneck.org Memorandum To: Supervisor and Town Board Re: Report of Bids Contract TA-17-04 Pavement Markings and Striping ' Date: March 10, 2017 On March 9, 2017 the Town publicly opened and read bids for the above referenced contract. This contract requires the successful bidder to provide the labor, equipment and materials for providing pavement markings on Town streets. The focus of the Town's bid is for the painting of double-yellow and white shoulder markings on Town streets. However we do request unit prices for additional street markings including stop bars, crosswalks, lettering and directional arrows should the Town wish to contract out additional street marking work. Bidders were asked to submit pricing for the years 2017 and 2018. Although bid documents were provided to several contractors, the Town received one bid from Safety Markings Inc. of Bridgeport Ct. Safety Markings was the Town's contractor for this work in 2015 and 2016. It would appear that the relatively small scope of our contract and the costs for mobilization are factors limiting interest in the Town's bid request. Safety Markings bid for 2017 and 2018 is $12,402 for street line painting. This is an increase of$422 from the 2015 and 2016 street markings contract. The Town of Mamaroneck has been pleased with Safety Markings work on our streets. Also Safety Markings has completed road markings work in the Village of Mamaroneck, Village of Scarsdale, City of New Rochelle and a number of other Westchester County Communities. ACTION REQUESTED: THAT THE TOWN BOARD ACCEPT THE BID SUBMITTED BY SAFETY MARKINGS INC FOR CONTRACT TA-17-04 FOR STREET MARKINGS AT THE PRICES SUBMITTED IN THEIR BID FOR 2017 AND 2018 AND THAT THE TOWN ADMINISTRATOR BE AUTHORIZED TO EXECUTE A CONTR ' -T WITH SAFETY MARKINGS. l'. - ./.. -------- Stephen V. Altieri Town Administrator fs 'If Printed on Recycled Paper • , . -, - ,. , v,.. , ,,,.,..: '' ' •• . .,—.114' .,. ''' • , 1 . . t , . • ...- ,,,. . ..., . . • s., „. . '.- ':.,...1. : '.1..-''.'.' ,. ',-?••:. *,1, , ,,,,,i ' . , .• i . , ' e• , `".■f: . , . .. . . . . . . . .., •. • ■ ,.... '''. ,. ; 4: .. x E• ... ,w ..,,..:, • •-.,...._Y 0 -", . e4, o ° T 0 Town of Mamaroneck �'' Town Center I- 3 740 West Boston Post Road, Mamaroneck, NY 10543-3353 • 600610601661• OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 townadministrator @townofmamaroneck.org www.townofmamaroneck.org TO: Stephen Altieri, Town Administrator Nancy Seligson, Town Supervisor Town Board Members FROM: Connie Green O'Donnell, Assistant Town Administrator DATE: March 10, 2017 SUBJECT: Authorization to Appoint a Recreation Assistant Authorization is requested to appoint Carmen Medina probationary to the position of Recreation Assistant effective April 1, 2017 at an annual salary of$39,841. The stated salary is in accordance with the CSEA Agreement that expired on December 31, 2016. Therefore, the salary may increase depending upon the terms of the stipulation resulting from negotiations with the CSEA. The funding for the position is reflected in the 2017 budget. The Senior Center's programs and activities have expanded significantly over the last few years due to increased participation. This past year alone there were more than 300 participants. In order to continue to provide a safe and secure environment for those who utilize the Senior Center, Anna Danoy is recommending that Carmen Medina be appointed the Recreation Assistant assigned to work with the seniors. Ms. Medina has worked part-time in the Community Services Department since 2009. In her current position she services seniors by assisting with the nutrition and meals on wheels programs, as well as transportation services provided by the Town and the Village. It is anticipated that Ms. Medina's experience, skills and interest in working with seniors will enhance the day-to-day operations of the Senior Center and help to ensure the safety and security of the participants. ACTION REQUESTED: THAT THE TOWN BOARD APPROVE THE PROBATIONARY APPOINMENTOF CARMEN MEDINA AS RECREATION ASSISTANT AT AN ANNUAL SALARY OF $39,841 EFFECTIVE APRIL 1, 2017. r tot Printed on Recycled Paper