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HomeMy WebLinkAbout1984_09_05 Town Board Regular Minutes 221 MINUTES OF THE REGULAR MEETINGS OF THE BOARD' OF FIRE COMMISSIONERS AND THE TOWN BOARD OF THE TOWN OF MAMARONECK, HELD ON THE 5TH DAY OF SEPTEMBER 1984 IN THE COUNCIL ROOM AND THE AUDITORIUM OF THE WEAVER STREET FIREHOUSE, TOWN OF MAMARONECK. CONVENE REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Battalia at 7:05 P.M. in the Auditorium. Present were the following: Supervisor Dolores A. Battalia Councilman Thomas R. Amlicke Councilwoman Caroline Silverstone Councilman Lawrence A. Lerman Councilman Lee H. Bloom was not in attendance at this meeting because he was out of Town. Town Administrator Stephen V. Altieri and Counsel to the Town Steven Silverberg were also present. On motion by Councilwoman Silverstone, seconded by Councilman Lerman, it was unanimously RESOLVED, that this Board immediately recess into Executive Session in the Council Room to discuss personnel. The Board discussed with the Administrator matters relative to labor negotiations and office personnel. Additionally, the Board discussed candidates for the Planning Board and Traffic Committee. On motion by Councilwoman Silverstone, seconded by Councilman Lerman, the Executive Session was unanimously adjourned. CALL TO ATTENTION - Location of Exits Supervisor Battalia pointed out to those assembled the locations of exits in the Auditorium as required by law for public gatherings. BOARD OF FIRE COMMISSIONERS The meeting was called to order by Commissioner Battalia at 8:32 P.M. in the Auditorium. Present were the following: Commissioner Dolores A. Battalia Commissioner Thomas R. Amlicke Commissioner Caroline Silverstone Commissioner Lawrence A. Lerman -1- 222 Commissioner Lee H. Bloom was not in attendance at this meeting because he was out of Town. Also present were the following: Dorothy S. Miller, Town Clerk Carol A. Acocella, Deputy Town Clerk Stephen V. Altieri, Town Administrator II Steven M. Silverberg, Counsel to the Town Carmine DeLuca, Comptroller L. Douglas Fletcher, Fire Chief Gordon Albert, First Deputy Chief 1. Claims Commissioner Amlicke presented fire claims for authorization of payment and on his motion, seconded by Commissioner Silverstone, it was unanimously RESOLVED, that this Commission hereby authorizes payment of the following Fire Department claims as approved by the Fire Chief and audited by the Comptroller's office: AAA Emergency Supply Co. , Inc. $ 100.00 Con Edison 2.03 Con Edison 3.05 Con Edison 31.78 Joe Garofalo . 18.00 ESCO Exterminating Services 18.24 Excelsior Garage & Machine Works, Inc. 242.22 Lou Giacomo, Arco Service Center, Inc. 35.00 Mallory-Kotzen Tire Co. , Inc. 108.09 Multiplier Industries Corp. 250.00 Tri-City Auto Parts 5.00 NEPCCO, New England Pollution Control Co. 189.75 New York Telephone Co. 9.00 New York Telephone Co. 66.28 New York Telephone Co. 1,033.01 Portronix Communications 10.00 Portronix Communications 314.90 RAD Oil Co. 340.36 L. Douglas Fletcher 549.44 $ 3,326.15 ADJOURNMENT There being no further business to come before this Commission, on motion by Commissioner Silverstone, seconded by Commissioner Amlicke, it was unanimously declared that this meeting be adjourned at 8:35 P.M. RECONVENE REGULAR MEETING At this time, on motion duly made and seconded, it was unanimously resolved that the Regular Meeting be reconvened. -2- 223 APPROVAL OF MINUTES No minutes were presented to the Board. AFFAIRS OF THE TOWN III 1. Resignations and Appointments: a) Planning Board Supervisor Battalia presented Warner Pyne's letter of resignation; explained that an appointment to the Planning Board would not be • made this evening since there are more resumes to be considered; stated that following interviews of prospective candidates, said appointment will be made at a Special Town Board Meeting to be held on Monday, September 10, 1984. At this time. on motion by Councilman Lerman seconded by Councilman Amlicke, it was unanimously RESOLVED, that this Board hereby accepts with regret the resignation of Warner Pyne, Jr. as a member of the Town of Mamaroneck Planning Board, effective immediately; and it is further RESOLVED, that this Board's expressions of appreciation for Mr. Pyne's outstanding and dedicated service to the Town be III conveyed to him. b) Traffic Committee The resignation of Joseph Sussen as Chairman of the Traffic Committee was presented and, on motion by Councilman Lerman seconded by Councilman Amlicke, it was unanimously RESOLVED, that this Board hereby accepts with regret the resignation of Joseph Sussen as a member and Chairman of the Town of Mamaroneck Traffic Committee, effective immediately; and it is further RESOLVED, that this Board's expressions of appreciation for Mr. Sussen's outstanding and dedicated service to the Town be conveyed to him, including his service on the former Town of Mamaroneck Police Commission. Thereafter, on motion by Councilman Amlicke, seconded by Councilwoman IIISilverstone, it was unanimously -3- 224 RESOLVED, that Patricia Latona of 8 Lafayette Road, Town of Mamaroneck, is hereby appointed as Chairman of the Town of Mamaroneck Traffic Committee to fill the vacancy caused by Joseph Sussen's resignation, said term to be at the pleasure of the Town Board, and be it further RESOLVED, that Richard Mari of 324A Larchmont Acres, Town of Mamaroneck, is hereby appointed as a member of the Town of Mamaroneck Traffic Committee, said term to be at the pleasure of the Town Board. c) Town-Village Joint Planning Group It was noted that an appointment to the Town-Village Joint Planning Group would also be tabled until the Special Meeting of Monday, September 10th. NOT ON AGENDA d) Tenants Council Councilwoman Silverstone recommended Leah Fletcher for service on the Tenants Council, and on her motion, seconded by Councilman Amlicke, it was unanimously RESOLVED, that Leah Fletcher of 213A Larchmont Acres, Town of Mamaroneck, is hereby appointed as a member of the Town of Mamaroneck Tenants Council, said term to be at the pleasure of the Town Board. 2. Report of Insurance Proposals The Administrator reviewed and clarified the recommendations made by Risk Planning Group, Inc. , the consultants who, after reviewing the proposals submitted, recommended that the Town continue with the Leonard Newman Agency, the agency which submitted the lowest proposal meeting specifications. Arthur Gasparini questioned the procedures followed in the bidding process, expressed his concern and offered recommendations relative to insurance coverage. Mr. Altieri answered the questions clarifying the situations referred to by Mr. Gasparini with further clarification by Councilman Lerman. Supervisor Battalia suggested that Risk Planning Group's letter dated September 5, 1984, containing their recommendations be made a part of the record of this meeting. In answer to Richard Mari's query, Mr. Altieri stated that content coverage has been transferred from the Town Center at 740 West ill/ Boston Post Road to 437 Ward Avenue and the Flint Park Playhouse as well as the Court House where storage items are being housed. -4- Risk Plannk g :Group, ! r. p :; 722-Post Road, Darien. Conn. 06820 (203) 655-9791 Telex. 996358 • September 5, 1984 Mr. Stephen V. Altieri Town of Mamaroneck 740 West Boston Post Road Mamaroneck, New York 10543 Recommended Insurance Program Dear Steve: Based on our review of the four proposals received (Leonard Newman Agency, Dinolfo-Wilson, Marsh & McLennan and Hagedorn), we recommend that the Town accept the Leonard Newman Agency (LNA) proposal . the LNA proposal is more than $26,000 less expensive than the second lowest priced proposal . Furthermore, the LNA proposal adheres more closely to the specifications than the other proposals, which failed to include some coverages or to delete some exclusions. The increase in cost over last year is based on higher property limits and, primarily, a tightening of rates throughout the insurance industry. A premium summary by policy for the four proposals is attached to this letter as Exhibit 1 . The major characteristics of each proposal are also IIIincluded in Exhibit 2. The analysis of the four proposals is straightforward, with coverage, cost and service being the decision factors. LNA is superior to the others in coverage and cost ($80,022), and has proposed to provide quarterly loss reports, an annual schedule of insurance and monthly meetings. We recommend that the Town assure that LNA delivers these services. More importantly, we recommend that the Town-analyze the insurance policies ultimately submitted to be sure-that-- what. has been proposed is included in the policies issued. Finally, we do not recommend that the. Town undertake this type of bidding annually. Requesting formal bids from a variety of agents is advisable . every three to five years. Bidding more frequently, especially annually, will discourage insurance companies from submitting competitive bids. The insurers will see the process as based totally on and not based on a long-term relationship. If you have any questions, please call . Sincerely, Y Thomas J. Wander Vice President TJW:cmc enclosures 26 On motion by Councilwoman Silverstone, seconded by Councilman Lerman, it was unanimously RESOLVED, that this Board hereby accepts the recommendation of Risk Planning Group, Inc. to accept the proposals submitted by the Leonard Newman Agency for providing insurance coverage as specified in the Town's insurance requirements for 1984/1985. Councilwoman Silverstone asked the Administrator to check on automobile insurance coverages. Supervisor Battalia asked the Board members for recommendations for appointments to a proposed Ad Hoc Insurance Committee. 3. Authorization - Supplemental Retirement Benefits (Police Pension Fund) Following reference to the Board Meeting of the Police Pension Fund, their recommendations and review of the Fund by the Town Administrator, with clarification by the Comptroller, discussion about specifics of the Fund took place, during which questions were posed by Councilman Amlicke and retired police officer Laurence McAllister. Thereafter, on motion by Councilwoman Silverstone, who moved the resolution with pleasure, seconded by Councilman Amlicke, it was unanimously RESOLVED, that in accordance with the recommendation of the Board of Trustees of the Police Pension Fund, this Board hereby authorizes the appropriation of an additonal $5,472.79 to the Police Pension Fund so as to permit the five retirees to receive increased benefits. 4. Authorization - Storage of Town Clerk Records The Town Administrator reviewed the matter of the storage of Town Clerk records and the agreement with the storage company. Questions were raised by Councilman Amlicke as to possible additional charges and Mr. Altieri and the Town Clerk were asked to look into this. On motion by Councilman Lerman, seconded by Councilwoman Silverstone, it was unanimously RESOLVED, that Stephen V. Altieri, Town Administrator, be, and hereby is, authorized to execute an agreement on behalf of the Town with "THE VAULT at Greenwich," in the form submitted to and reviewed by this Board, this storage being necessary due to the renovation of the Town Center. -6- 227 5. Referral to Planning Board - Proposed Changes re Special Permit Application Procedures Counsel to the Town, Steven Silverberg explained why the procedures for Special Permits are being referred to the Planning Board and referred specifically to the newly adopted Site Plan approval legislation. Thereupon, on motion by Councilwoman Silverstone, seconded by Councilman Amlicke, the following resolution was unanimously adopted: WHEREAS, the office of Town Counsel has submitted to this Town Board proposed changes in the procedures for special permits under the Town of Mamaroneck Zoning Ordinance, and WHEREAS, the Town Board believes that it is appropriate to refer said proposals to the Planning Board for its recommendations, NOW, THEREFORE BE IT RESOLVED, that the proposal submitted by the Office of Town Counsel concerning proposed changes in the special permit procedure be, and hereby is, referred to the Planning Board for the recommendations, advice and suggestions of the Planning Board concerning such proposal, and the Planning Board is directed to submit its report to the Town Board at the earliest convenient time. 6. Request - Authorization re Proposals for Processing of Impounded Vehicles Supervisor Battalia explained the situation of impounded vehicles being stored behind the Weaver Street Firehouse and procedures to be followed to correct the situation. On motion by Councilwoman Silverstone, seconded by Councilman Lerman, it was unanimously RESOLVED, that the Town Administrator is hereby authorized to seek proposals for the towing and storage of impounded vehicles. 7. Authorization - Urban County Community Development Program Pursuant to Mr. Altieri's explanation, on motion by Councilwoman Silverstone, seconded by Councilman Lerman, the following resolution was adopted upon roll-call vote: WHEREAS, the Secretary of Housing and Urban Development of the United States, under Title I of the Housing and Community Development • Act of 1974, to make grants to states and other units of general local government to help finance Community Development Programs, and -7- 228 WHEREAS, Section 99-h of the General Municipal Law of the State of New York grants to any municipal corporation the power, either individually or jointly with one or more other municipal corporations, to apply for, accept and expend funds made available by the Federal government, either directly or through the state, pursuant to the provisions of any Federal law which is not inconsistent with the statutes or constitution of this state, in order to administer, conduct or participate with the Federal government in programs relating to the general welfare of the inhabitants of such municipal corporation, and WHEREAS, the Community Development Act of 1974 and any "Eligible Activities" thereunder are not inconsistent with the statutes of Constitution of the state, and WHEREAS, a number of municipalities have requested Westchester's participation, and the County of Westchester has determined that it is desirable and in the public interest that it make application for Community Development Block Grant funds as an Urban County, and WHEREAS, participation by the County of Westchester as an Urban County in the Community Development Program requires that the Town of Mamaroneck and the County of Westchester cooperate in undertaking, or assisting in undertaking, essential community development and housing activities, specifically those activities authorized by statutes enacted pursuant to Article 18 of the New York State Constitution, and WHEREAS, this Board deems it to be in the public interest for the Town of Mamaroneck to enter into a Cooperation Agreement with the County of Westchester for the aforesaid purposes. NOW, THEREFORE BE IT RESOLVED, that Supervisor Dolores Battalia be, and hereby is, authorized to execute a Cooperation Agreement between the Town of Mamaroneck and the County of Westchester for the purposes of under- taking a Community Development Act of 1974. The foregoing resolution was adopted upon roll call as follows: Supervisor Dolores A. Battalia VOTING Aye Councilman Thomas R. Amlicke VOTING Aye Councilwoman Caroline Silverstone VOTING Aye Councilman Lawrence A. Lerman VOTING Aye Councilman Lee H. Bloom VOTING Absent -8- 229 8. Authorization - Execution of N.Y.S. Division of Youth Project Application An explanation and review were presented relative to the state aid by the Town Administrator and, on motion by Councilman Lerman , seconded by Councilman Amlicke, it was unanimously RESOLVED, that this Board hereby authorizes the Supervisor to execute the Youth Service and Recreation Project Application for submission to the New York State Youth commission requesting State Aid. 9. Salary Authorizations: a) School Crossing Guards On motion by Councilwoman Silverstone, seconded by Councilman Amlicke, it was unanimously RESOLVED, that this Board hereby authorizes the Town Administrator to change the status of John Caggiano of 825C Larchmont Acres, Town, from substitute to permanent school crossing guard at a per diem rate of $26.00, effective September 5, '1984; and be it further RESOLVED, that this Board hereby authroizes the Town Administrator to hire Dorothy Batsakis of 708 Palmer Avenue, Mamaroneck Village, for the position of substitute school crossing guard at a per diem rate of $26.00, effective September 5, 1984. b) Recreation On motion by Councilman Amlicke, seconded by Councilwoman Silverstone. it was unanimously RESOLVED, that Robert Lunde, Bob Singletary and Edward Clinton, Managers at the Hommocks Park Ice Rink, be compensated at the rate of $6.00 per hour, effective October 1, 1984; and be it further RESOLVED, that Paul Iarocci, Manager at the Hommocks Park Ice Rink, be compensated at the 'rate of $5.00 per hour, effective October 1, 1984; and be it further RESOLVED, that Tami Connelly, Cashier at the Hommocks Park Ice Rink, be compensated at the rate of $5.00 per hour, effective October 1, 1984; and be it further -9- 230 RESOLVED, that this Board hereby authorizes that Catherine Hoffman, Alternate Lifeguard and Key Person at the Hommocks Pool, be compensated at the rate of $3.25 and $3.00 per hour, effective September 4, 1984; and be it further RESOLVED, that Caroline Gordon, Courtney Cooney, and Greg Johanson, Alternate Lifeguards at the Hommocks Pool, be compensated at the rate of $3.25 per hour, effective September 4, 1984; and be it further RESOLVED, that Peter Treacy and Debbie Woods, Alternate Directors at the Hommocks Pool, be compensated at the rate of $7.00 per hour, effective September 4, 1984; and be it further_ RESOLVED, that this Board hereby authorizes that Anne Treacy, Lifeguard, Hommocks Pool, be compensated at the rate of $3.50 per hour, effective September 4, 1984. Councilman Lerman asked about the status of the ice rink concession and Councilwoman Silverstone asked when the roof would be put back on the Hommocks Pool. Their queries were referred to the Town Administrator for follow up. WRITTEN COMMUNICATIONS No written communications were presented to the Board. ORAL COMMUNICATIONS Mr. McAllister, retired Town policeman inquired as to the status of a Public Safety Director to oversee the Police and Fire Departments. Supervisor Battalia stated that she would report on that later in the meeting. TOWN CLERK Regular Reports The Town Clerk presented the Reports of the Town Clerk's Office and the Building and Plumbing Inspector for the month of August. SUPERVISOR Reports a) Mrs. Battalia announced that Joseph Fisch, Special Advisor to the Town Board on matters of the Police Department, will present his report at the September 19th Town Board meeting. -10- 231 b) Supervisor Battalia reported that she and Councilwoman Silverstone met with the President and Vice President of the School Board to establish an agenda for meetings once or twice a year to discuss Recreation, the Ice Rink and Pool. She further noted that liaisons are to be designated from both Boards and that she has asked Councilwoman Silverstone to represent the Town Board in that capacity. III c) The Supervisor reported that the Site Plan Approval Local Law has been adopted and is in effect. d) The Supervisor reminded the audience and Board members that appointments are still pending for the Community Development Advisory Group, Joint Town-Village Planning Group and the Town Planning Board. REPORTS OF THE COUNCILMEN and THE COUNCILWOMAN Councilman Amlicke reported on the following: a) his delight upon hearing about the meeting with School Board officials and offered his services. b) problems trying to contact UA Columbia and his disappointment with their services. Fire Chief Fletcher stated that the Police and Fire Department cable hookups were disconnected and stated that it is a violation of the agreement. Clarifications were made by Supervisor Battalia on how complaints are handled through her office. c) his recommendation that the matter of hazardous conditions existing on West Garden Road in the direction of Weaver Street be referred to the Traffic Committee for study. Councilwoman Silverstone suggested looking into sign NO THRU STREET on Sheldrake. Town Administrator remarked that traffic count going on now with further comments by Councilman Lerman in regard to Sheldrake and Rockland Avenues. Councilwoman Silverstone reported on the following: a) flyer that was sent to all apartment dwellers in Larchmont and the Town reminding them to check their leases to make sure they are up to date. She noted that as of September 30, 1984, they are entitled to a new two-year lease without an increase. She added that she took advantage of the services of Community Services representatives, of which there is one in each apartment building. b) that she will be attending a meeting regarding Brookhaven on September 6th relative to nuclear waste and will report on it at • the next Board meeting. c) the vacancy on the cable commission for which she urged that resumes be submitted for consideration for appointment to said commission. IIId) proposal to include in the Town Clerk's budget provision for purchasing audio taping equipment to be used at Town Board Meetings. -11- 1 232 Councilman Lerman reported on the following: a) welcomed Paul Kean, Larchmont Village Trustee. b) upcoming Committee on Family and Youth meeting on September 21st. c) Committee on Disabled impending meeting Tuesday, September 11th and added they will be giving a report sometime in October. d) that the Coastal Zone Management Committee had an extraordinarily busy summer completing their report. Supervisor Battalia further reported that she is working with Administrator to revise the budget document to provide more information to the Community and that at the first meeting in October the schedule of public work sessions relative to the budget will be announced. ADJOURNMENT There being no further business to come before this Board, on motion by Councilwoman Silverstone seconded by Councilman Lerman, it was unanimously RESOLVED, that this meeting be recessed into Executive Session on Monday, September 10, 1984 in order to interview prospective candidates for appointment to the Planning Board and the Town-Village Joint Planning Group. Town Clerk Dorothy Miller Town Administrator Stephen V. Altieri -12-