HomeMy WebLinkAbout1984_04_10 Town Board Regular Minutes 099
MINUTES OF THE SPECIAL MEETING OF THE
TOWN BOARD OF THE TOWN OF MAMARONECK,
HELD ON THE 10TH DAY OF APRIL 1984,
IN THE AUDITORIUM OF THE TOWN CENTER,
VILLAGE OF MAMARONECK, NEW YORK.
CALL TO ATTENTION - Location of Exits
Supervisor Battalia pointed out to those assembled the location
of exits in the Auditorium as required by law for public
gatherings.
CALL TO ORDER
The meeting was called to order by Supervisor Battalia at
8:10 P.M.
Present were the following representing all members of the
Board:
Supervisor Dolores A. Battalia
Councilman Lee H. Bloom
Councilman Thomas R. Amlicke
Councilwoman Caroline Silverstone
Councilman Lawrence A. Lerman
Also present were:
Dorothy S. Miller, Town Clerk
Carol A. Acocella, Deputy Town Clerk
Stephen V. Altieri, Town Administrator
Lee A. Hoffman, Jr. , Counsel to the Town
Charles S. Baumblatt, Police Chief
Carmen A. DeLuca, Comptroller
Charles R. Elfreich, Town Engineer
Russell G. Pelton, Town Justice
Martin E. King, Town Justice
Supervisor Battalia stated the purpose of this Special Meeting,
reviewed her charge to Councilwoman Silverstone and the Town
Administrator earlier this year, reviewed and thanked them for
the work accomplished, and announced the format to be followed
this evening.
Mr. Altieri and Mrs. Silverstone then presented the
"Evaluation of Proposals for Improvements to Town Facilities",
which has been made a part of the record of this meeting.
Their presentation was followed by a brief summary of said
proposals by Ken Narva of Planned Expansion Group.
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EVALUATION OF PROPOSALS
FOR IMPROVEMENTS TO TOWN FACILITIES
CHRONOLOGICAL BACKGROUND
May 1979 -School District informs Town that
School/Town Center will be sold.
September 1981 -Town agrees to purchase School/Town
Center.
June 1982 -Town Center Committee established to
evaluate use of the building.
September 1982 -Town obtains title to building.
February 1983 -Town Center Committee recommends
consolidation of services to Town
Center.
May 1983 -Town Board retains services of Planned
Expansion Group for feasibility study.
September 1983 -Feasibility study completed.
Problem: Improving efficiency of Town facilities to meet
statutory and operational requirements
Alternatives:
A) Modify and Repair Existing Facilities: Town Center,
Police Station, Town Court.
B) Construct New Building: Palmer Avenue and
Weaver Street
C) Construct New Building: Myrtle Boulevard
D) Renovate Town Center
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Alternative A -- Modify and Repair Existing Facilities
1) Town Center
a. Window Replacement $ 150,000.00
b. Fire Alarms (smoke detectors) 22,000.00
c. Paving 70,000.00
d. Drainage 60,000.00
e. Plumbing
1. Replace 4:' service line & meter
area renovations 200,000.00
2. Renovation of Restrooms
10 @ $23,000.00 230,000.00
3. Other Plumbing Repairs 10,000.00
f. Heating - Controls & Thermostats
30 @ $1,700.00 51,000.00
g. Electrical
1. Emergency Lighting & Exits Lights 15,000.00
2. Parking Lot Lighting 10,000.00
3. Other Electrical Repairs 10,000.00
h. Code Requirements
1. Enclose open stairwells 18,000.00
2. Separate water supply for
sprinklers and standpipe 40,000.00
3. Sprinklers .5,000.00
4. Handicapped Ramp 10,000.00
i. General Meeting Room
5000 square feet @ $75.00 375,000.00
j . Elevator 130,000.00
k. Painting 48,000.00
1. Carpets
400 square yards @ $20.00 8,000.00
Total - Town Center $1,462,000.00
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2) Court House
a. Replacement of Furnace $ 3,000.00
b. Replacement of Windows 20,000.00
c. Exterior Painting 12,000.00
d. Roof Repairs 3,000.00
e. Carpeting 1,000.00
f. Handicapped Ramp 4,500.00
g. Second Floor Fire Exit 9,000.00
h. Modification to Restrooms (Handicapped) 2,500.00
Total - Court House $ 55,000.00
3) Police Station
a. Second Floor Fire Exit $ 9,000.00
b. Improvements to Desk Area 35,000.00
c. Plumbing 5,000.00
d. Carpeting 1,000.00
e. Improvements to Records Room 10,000.00
f. Holding Area 15,000.00
Total - Police Station $ 75,000.00
10% Contingency - $ 159,200.00
Grand Total $1,751,200.00
Alternative A -- Advantages and Disadvantages
Advantages:
1) Less Cost
2) Police and Court remain in Unincorporated Area
Disadvantages :
1) Proposed repairs do not resolve all space problems in
the buildings.
2) Tax revenue not realized from sale of land.
3) Repairs do not improve mechanical systems, merely repair
them. (Ever increasing maintenance costs from aged systems.)
4) No true effect on reducing building maintenance costs.
5) Repairs do not resolve all code violations
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Alternative B -- Construct New Building: Palmer Avenue
and Weaver Street
31, 658 square foot building housing Town Offices, Police
Department, Town Court
Construction Costs: $ 3,292,432
Demolition of Existing Court 12,000
Architects Fee,: 150,000
Environmental Review 35,000
10% Contingency 312.000
$ 3,801,432
Total Cost including Financing Charges $7,360,000 utilizing
Serial Bonds 20 years at 8%
Average Annual Carrying Costs $368,000
Alternative B -- Advantages and Disadvantages
Advantages:
1) New Construction
2) Town Offices located in the Unincorporated Area
3) Town owns land
Disadvantages:
1) No space available for senior citizens or rentals
2) Subject to full Environmental Impact Study
3) Effects on local neighborhood's traffic, etc.
4) Site rejected in 1970 (Police Station)
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Alternative C -- Construct New Building and Parking Garage:
Myrtle Boulevard
61,000 square foot building and parking area for Town Offices,
Police Department, Town Court, Volunteer Ambulance Corps. ,
Parking Garage - 325 cars
Construction Costs:
a) Building -- $7,633,603
b) Garage -- 2,134,330
Total -- $9,767,933
Total Cost including financing charges $15,064,321
utilizing private resources at 10.25%
Average annual carrying charge $1,001,213
Alternative C -- Advantages and Disadvantages
Advantages:
1) New construction
2) Town Office located in Unincorporated Area
3) Town owns land
4) Good location
5) Indoor parking facility for commuters
6) Increase in property tax revenue
Disadvantages:
1) Commuters dislocated
2) Costs for garage maintenance
3) Subject to full environmental review
4) No Senior Center or rentable space
5) Excessive debt service
•
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Alternative D -- Renovate Town Center
44,000 square feet of usable space to be fully renovated to
meet code and operational requirements
Construction Costs $ 3,300,000
Architect's Fee 150,000
Relocation Costs 50,000
Contingency 175,000
$ 3,675,000
Total cost including financing charges $4,643,400 utilizing
serial bonds for 20 years at 8%
Average annual carrying charge $232,170
Alternative D -- Advantages and Disadvantages
Advantages:
1) Preservation of historically important building
2) Sufficient space for Town Services
3) Mamaroneck Senior Citizens continue to have a home
4) Town owns building and plans
5) Minimum environmental review
6) Good accessibility
7) Extra space (rental income, expansion, etc.)
8) Less costly than new construction
9) Increase in property tax revenue
•
Disadvantages:
1) Outside Unincorporated Area
2) Town to act as landlord
3) Age of building
SUMMARY
1. Doing nothing is not an alternative! !
a. Code violations remain
b. Increased maintenance costs over time
c. Reduced productivity and efficiency due
to facility deficiencies
2. Future benefits of renovation
3. Renovation is best solution and the most cost effective
at this time.
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At this time Councilwoman Silverstone and Stephen Altieri
received questions and comments from the audience and
clarified various aspects of the proposals.
The Supervisor read into the record the statement submitted
by Village Trustee, Beth Hofstetter, in which she endorsed the
recommendation to renovate the Town Center.
Hilda Wilson, Penny Oberg, Archie Messenger, Ralph Fisher,
Rene Simon, Mayor Curnin, Harold Klein, Henry Korngold, Elaine
Samuels, Milo Dalbey, Richard Murphy, Mary Joyce Beringer,
all favorably addressed the matter of the renovations to the
Town Center. Paul Hoffman, Jr. spoke against the renovation
project.
Each of the Board members expressed their specific reasons for
being in favor of renovating the Town Center.
Supervisor Battalia thanked various persons, namely:
Councilwoman Caroline Silverstone, Town Administrator Stephen
Altieri, Town Board members, members of the original Town Hall
Study Committee, members of the newly constituted Construction
Board, both Larchmont and Mamaroneck Leagues of Women Voters,
Paul Hoffman, Bob Immerman, the Civic Association, Trustee
Hofstetter, Mayor Curnin and Trustee Forger.
Following a brief discussion relative to other permissable
means of financing the cost of the renovation, on motion by
Councilman Bloom, which was seconded with pleasure by Council-
woman Silverstone, the following resolution was unanimously
adopted by the Board on a roll call vote:
Supervisor Battalia - Aye
Councilman Bloom - Aye
Councilman Amlicke - Aye
Councilwoman Silverstone - Aye
Councilman Lerman - Aye
WHEREAS, Planned Expansion Group has
presented plans to the Town of
Mamaroneck for rehabilitation and
renovation of the Town Center;
and
WHEREAS, the Town Board of the Town of
Mamaroneck has found that it is necessary
for the proper functioning of Town
government to combine all Town Offices
at the Town Center and to renovate and
rehabilitate the Town Center for the
proper functioning of the Town government;
IT IS HEREBY
RESOLVED, that the Town shall undertake a
renovation and rehabilitation of the Town
Center pursuant to the plans submitted which
renovation and rehabilitation shall not
exceeed $4,000,000;
it is further
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RESOLVED, that the Town Comptroller shall
be authorized to borrow the sum of $4,000,000
for a short-term construction financing by
way of bond anticipation notes;
and it is further
RESOLVED, that permanent financing shall be
arranged at a later date through the issuance
of serial bonds pursuant to the provisions of
the Local Finance Law or other permissible
method of financing pursuant to the laws of
the State of New York and
it is further
RESOLVED, that this resolution is subject to
permissive referendum as required by the Town
Law of the State of New York.
Upon Councilwoman Silverstone's explanation of the need for a
second resolution, and on her motion, which was seconded by
Councilman Amlicke, the following resolution was unanimously
adopted:
WHEREAS, it has been determined by the Town
Board of the Town of Mamaroneck that the
rehabilitation and renovation of the Town
Center is required for the proper administration
of the Town government;
it is hereby
RESOLVED, that Planned Expansion Group,
Architects, shall proceed with the
preparation of plans and specifications
for bidding the renovation of the Town
Center. The work to be performed and
preparation of plans and specifications
shall be at a cost not to exceed $25,000;
and it is further
RESOLVED, that the Town Administrator may
enter into a contract with Planned Expansion
Group for the purposes of completing the
plans for bids and specifications provided
that any such contract permit the Town to
cancel said agreement with three days notice
by the Town to Planned Expansion Group.
Thereafter, since there was no other business to come before
the Board, on motion duly made and seconded, the meeting was
declared adjourned at 10:28 P.M.
Town Clerk
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