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HomeMy WebLinkAbout1987_08_26 Town Board Regular Minutes AUG. 2E3 1967 26 MINUTES OF THE REGULAR MEETING OF THE TOWN BOARD AND BOARD OF FIRE COMMISSIONERS OF THE TOWN OF MAMARONECK, HELD ON THE 26TH DAY OF AUGUST 1987 IN THE COURT ROOM OF THE TOWN CENTER, 740 WEST BOSTON POST ROAD, MAMARONECK, NEW YORK i Ill CONVENE REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Battalia at 8:35 p.m. in the Court Room. Present were the following members of the Board: Supervisor Dolores A. Battalia Councilman Thomas R. Amlicke Councilwoman Caroline Silverstone Councilman Lawrence A. Lerman Councilman Stephen G. Chapin Also present were: Patricia A. DiCioccio, Town Clerk Carol A. Acocella, Deputy Town Clerk Stephen V. Altieri, Town Administrator Lee H. Hoffman, Counsel to the Town P. Thomas Leddy, Highway Superintendent William McDermott, 2nd Deputy Fire Chief CALL TO ATTENTION Supervisor Battalia pointed out to those assembled the location of exits as required by law for public gatherings. BOARD OF FIRE COMMISSIONERS The meeting was called to order by Commissioner Battalia at 8:37 p.m. in the Court Room. Present were the following members of the Commission: Commissioner Dolores A. Battalia Commissioner Caroline Silverstone Commissioner Thomas R. Amlicke Commissioner Lawrence A. Lerman Commissioner Stephen C. Chapin 1. Fire Claims Commissioner Silverstone presented fire claims for authorization of payment and on her motion, seconded by Commissioner Chapin, it was unanimously RESOLVED, that this Commission hereby authorizes payment of the following Fire Department claims as approved by the Fire Chief and audited by the Comptroller's office: -1- AUG. 261987 AAA Emergency Supply Co. , Inc. $ 172.56 AAA Emergency Supply Co. , Inc. 345.70 All Power Equipment Co. 129.00 All Power Equipment Co. 47.35 Ray Baron 175.00 R. G. Brewers 176.91 Bernard Callahan 115.00 Bernard Callahan 5.50 Dri-Chem Extinguisher Co. 2,930.00 ESCO 23.36 ESCO 23.36 Fire Chiefs Emergency Plan of West. County 125.00 Fire Engineering 80.00 Firehouse Magazine 42.00 Franklin Cleaners 354.50 John Garofalo 11.00 Lou Giacomo-Arco Service Center 35.00 The Marvin Ginn Corp. 100.00 John H. Henry 72.95 Highpoint Marketing Corp. 31.75 , Highpoint Marketing Corp. 10.37 I. & T. Plumbing and Htg. Co. , Inc. 35.00 I. & T. Plumbing and Htg. Co., Inc. 129.50 Lawrence Heat & Power Corp. 111.72 Diane B. Mc Brayer 5.50 William McDermott 252.75 Motorola Inc. 4,836.00 Leonard Newman Agency, LP 1,512.00 NYNEX 9.00 Park Radio & Television, Inc. 34.95 Portronix 308.20 RAD 339.27 State Line Fire & Safety, Inc. 158.00 Town of Mamaroneck Prof. Fire Fighters Assoc. 102.18 Westchester Joint Water Works 11,152.00 Westchester Rockland Newspaper Inc. $ 67.00 24,059.38 . 2. Other Business Administrator Altieri explained that due to the retirement of two lieutenants, authorization was requested for two fire fighters who are currently on the eligibility list to be promoted to fire lieutenants. Thereafter, on motion by Commissioner Silverstone, seconded by Commissioner Amlicke, it was unanimously RESOLVED, that this Board hereby authorizes the promotion of Raymond Baron to the rank of fire lieutenant for the Town of Mamaroneck, at an annual salary of $37,515.00, effective on Monday, August 31, 1987; and be it further RESOLVED, that this Board hereby authorizes the promotion of Bernie Callahan to the rank of fire lieutenant for the Town of Mamaroneck, at an annual salary of $37,515.00, effective on Tuesday, September 1, 1987. -2- 267 AUG. 2 C-. 1087 ADJOURNMENT There being no further business to come before this Commission, on motion by Commissioner Lerman, seconded by Commissioner Silverstone, the meeting was declared adjourned at 8:53 p.m. RECONVENE REGULAR MEETING On motion duly made and seconded, it was unanimously resolved that the Regular Meeting be reconvened. PUBLIC HEARING - Sewer District #1 The Administrator advised that the purpose of this Public Hearing was in relation to the Plan and estimate of cost for increase and improvement of the facilities of Sewer District #1 within the Town, consisting of a construction project to eliminate the inflow and infiltration of storm water into the sanitary sewer system and to improve overall efficiency, as mandated by the Federal government through the National Clean Water Act. He explained that under funding from the Federal government, plans for all communities were prepared by the County's consultants, and it has now become the responsibility of the Town to implement the plans and, he noted, the cost of the project is 1.4 million dollars for which, according to local finance law, the Town must hold a public hearing. At this time, on motion by Councilman Amlicke, seconded by Council- woman Silverstone, it was unanimously RESOLVED, that the Public Hearing be, and it hereby is, declared open. The Town Clerk presented for the record the Affidavits of Publication and Posting of the Notice of Hearing. The Supervisor asked if anyone cared to address the Board, either in favor or in opposition. Councilman Chapin questioned whether the construction would be overseen by Blasland and Bouck, and if Bilotta Construction has any experience in this type of work. Mr. Altieri informed him that Bilotta Construction has extensive experience and is currently doing part of the Westchester County sewer project. Mr. Altieri stated _ additionally that later during the meeting, as noted on the agenda, there will be the awarding of contracts. Since no one else wished to address the Board, on motion by Councilman Amlicke, seconded by Councilwoman Silverstone, the Public Hearing was declared closed. (See Resolution p. 6) AFFAIRS OF THE TOWN At this time the order of the Agenda was changed and Item #2 under AFFAIRS OF THE TOWN was taken up. -3- AUG. 2 6 1987 268 2. Resolution Re: Partition of Lots - Saxon Glen William Maker,. Jr. , representing Enclave Associates, explained in a request for a resolution to apportion Lot 32 of the Marbourne subdivision, that the portion lying to the south of a "proposed property line" shown on the survey will become part of lot 30 and the portion lying to the north of that line will become part of lot 33, thereby enhancing the area by preserving more green space. On motion by Councilman Lerman, seconded by Councilwoman Silverstone, the following resolution was unanimously adopted: WHEREAS, an application has been made to apportion Lot 32 on the subdivision map entitled "Subdivision Map of Marbourne Meadows Section 2 in the Town of Mamaroneck, Westchester County, N.Y." made by Arthur J. VanSuetendael III, P.A. and L.S. dated October 27, 1978 and filed in the Office of the County Clerk of the County of Westchester, Division of Land Records ("the SECTION 2 MAP") between Lot 33 as shown on the SECTION 2 MAP and Lot 30 on the subdivision map entitled "Subdivision Map of Marbourne Meadows Section 1 Town of Mamaroneck, Westchester County, N.Y." made by Arthur VanSuetendael III, P.A. and L.S. dated October 27, 1978 and filed in the office of the County of Westchester, Division of Land Records ("the SECTION 1 MAP") ; and WHEREAS, it appears that such an apportion- ment will create a more attractive neighborhood and prserve green space; and WHEREAS, a resolution by this Board is sought in order to amend the Town's tax assessment map to reflect this partition; NOW, THEREFORE BE IT RESOLVED, by the Town Board of the Town of Mamaroneck that: the partition of Lot 32 as shown on the SECTION 2 MAP whereby the portion thereof lying to the south of the "proposed property line" shown on the annexed survey made by Milowitz-Kurth Associates Architects, P.C. will become part of Lot 30 on the SECTION 1 MAP and the portion thereof lying to the north of that line will become part of Lot 33 on the SECTION 2 MAP and the same hereby is approved; and be it further RESOLVED, that the Assessor of the Town of Mamaroneck alter the Town's Tax Assessment Map to reflect this partition upon present- ation to him of a copy of this resolution -4- AUG. 26 1987 269 The question of the adoption of the foregoing resolution was put to a vote, which resulted as follows: Stephen Chapin VOTING aye Lawrence Lerman VOTING aye Caroline Silverstone VOTING aye Thomas Amlicke VOTING aye Dolores Battalia VOTING aye The resolution thereupon was declared duly adopted. At this time the order of the Agenda was resumed and Item #1 under AFFAIRS OF THE TOWN was taken up. 1. Appointments - Site Selection Committee Supervisor Battalia stated that the Board has determined that it would be a wise course of action to re-establish the Site Selection Committee, which was disbanded some years ago when its job of reviewing proposals for group home selection was completed. She noted that there were three appointments to make this evening and that anyone wishing to serve should contact her office:.or that_of .the Administrator. Councilman Lerman moved to re-establish the Site Selection Committee with seven members in order to receive a broad representation. Councilman Amlicke seconded the motion, stating that he would like to request being given education on the law as it now exists, on placing group homes within our community, and on how site selection works. Councilwoman Silverstone mentioned that it was her understanding that CRISP would give a seminar on how the law works. Thereafter, on motion duly made and seconded, it was unanimously RESOLVED, that this Board hereby re-establishes the Site Selection Committee of the Town of Mamaroneck, with seven members, serving at the pleasure of the Board. On further motion by Councilwoman Silverstone, seconded by Councilman Chapin, it was unanimously RESOLVED, that Dr. Sam Langer of 69 Lookout Circle, Town, Ill be appointed a member of the Town of Mamaroneck Site Selection Committee.,to.:.serve at the pleasure of the Board; and -5- 2 6 1937 270 on further motion by Supervisor Battalia, seconded by Councilwoman Silverstone, it was unanimously RESOLVED, that Helga Bendix of 6 Harmony Drive, Town, be appointed a member of the Town of Mamaroneck Site Selection Committee to serve at the pleasure of the Board; and on further motion by Councilman Lerman, seconded by Councilman Amlicke, it was unanimously RESOLVED, that Diane Cannon of 5 Winged Foot Drive, Town be appointed a member of the Town of Mamaroneck Site Selection Committee to serve at the pleasure of the Board. 3. Authorization - Contract Award-Mamaroneck I/I Pursuant to the Administrator's report of bids received from five firms and an evaluation of the bids prepared by the consulting engineers, Blasland and Bouck, he recommended awarding the contract to Bilotta Construction, the lowest responsible bidder meeting specifications. The Administrator noted that work could begin by September 1, and that the DEC will also review the bids with the award subject to the final approval of the DEC. Councilman Amlicke commented that this bid was $540,000 under the amount that was projected and Councilman Chapin questioned whether this was fixed or whether there could be additional costs. Mr. Altieri stated that the estimate does include a contingency but that there is an allowance for any additional costs. Councilman Chapin also inquited about the experience of Bilotta Construction and. Supervisor Battalia responded that they do a great deal of work for the Westchester Joint Water Works. Thereafter, on motion by Councilman Lerman, seconded by Councilman Chapin, it was unanimously RESOLVED, that this Board hereby accepts the bid of the lowest responsible bidder meeting specifications for the Inflow/ Infiltration Correction Project, namely Bilotta Construction Corporation of Harrison, New York, in the amount of $899,788; and it is further RESOLVED, that this-Board hereby authorizes the Town Administrator to execute a construction agreement with Bilotta Construction for the work contained in Contract #TA87-6. -6- AUG. 2 6 1987 271 4. Authorization - Engineering Agreement-New Rochelle I/I The Administrator advised that the Town is under consent orders from the Department of Environmental Conservation for completion of repair work in the New Rochelle sewer district where the Town's system empties into it. He added that, since the total value of the work to be completed in New Rochelle is $23,000, he has been appealing III to the New York State Department of Environmental Conservation to allow completion of work via the use of a change order to the contract for the work in the Mamaroneck Sewer District so it can be completed more expediently and at less cost. However, he went on, this may not be possible and while it is being looked into, and because we face a deadline to assure the Town will receive 75% funding for the New Rochelle District Project, one requirement includes an executed agreement for engineering services. Mr. Altieri concluded that an agreement has been executed contingent upon final Town Board approval for services in relation to the New Rochelle project from the firm of Blasland and Bouck, and, he emphasized, this agreement was executed to assure the Town's eligibility for funding since the Town Board did not meet prior to the deadline. Thereafter, on motion by Councilwoman Silverstone, seconded by Councilman Chapin, it was unanimously RESOLVED, that this Board hereby authorizes the Town Administrator to execute the agreement with the firm of Blasland & Bouck Engineers, P.C. of White Plains, New York, for III professional services associated with the management of construction of sewer rehabilitation work for the Town within the New Rochelle Sewer District, in the amount of $11,800. 5. Authorization - IMA-New Rochelle Sewer District The Administrator informed the Board that just as they granted authorization for entering into an intermunicipal agreement with the County of Westchester for the County to act as grantee for funding for the Mamaroneck I/I project, they must also grant intermunicipal agreement for certain sewer work on those sewers which are part of the New Rochelle District. The agreements, he noted, are identical and the work is required under a consent order issued by the Department of Environmental Conservation, the only change being that should funding be eliminated, the contract would be void. Councilman Amlicke asked several question and suggested that the Town Attorney review the final agreement. It was decided IIIthat this item be postponed until September 9th. -7- AUG. 26 igea 272 6. Resolution Re: Westchester County Major Rehabilitation- Mamaroneck Sanitary Sewer District The Administrator stated that the County is improving their sanitary sewer interceptor mains and they operate a major one running a route which follows the Sheldrake River from Rockland Avenue to the Gardens Lake,:.and :the County would like the Town to adopt a resolution giving them the right to construct and maintain the new main which is to be constructed sometime in mid 1988. The CZMC reviewed the project, he added, and asks that this resolution be subject to the County agreeing to certain conditions: the roads be restored in such a state that resurfacing runs curb to curb, the full length of the excavation; the County provides written notice to all affected residents; the County requires its contractor to contact Highway, Fire and Police when closing roadways due to construction; the Town be held harmless for any claims resulting from the project. Supervisor Battalia asked how the project would be coordinated and how long it would take. The Administrator answered that the County and Town will meet as it begins and then try to stay out of each other's way, and that it should take approximately eighteen months. Councilwoman Silverstone asked if the County would be liable for plaster falling in homes due to blasting, to which Mr. Altieri stated yes, the contractor would be required to evaluate conditions of potentially affected areas. Councilman Lerman explained that the contractor would be liable and knows quite well what homes are closest, and clearly in a potential danger area, and that the County will not permit blasting in tight areas. This project, he added, is very necessary to alleviate serious sewerage problems in that area, as was made clear at the CZMC meeting. He then requested that Dr. Alan Mason explain a proposal which he had suggested. -= Dr. Mason explained that there are forty-two feet of excavation where most serious flooding begins, all the way down to the Duck Pond. His idea, he went on, was that the excavation would be open, pipe dropped in as a storm drain bypass for the area of the stream that runs between Rockland, Forest and Briarcliff to the foot of the waterfalls, and the diameter of the pipe can carry a substantial amount. He added, this would eliminate the flume which would be so costly and, perhaps, we could take advantage. of this situation to solve some problems. The alternative, he suggested, may be to consider doing work while the excavation is open by the County, but they have intimated that we not make our work a part of their project. Councilman Chapin asked if, by solving the problem there, might a problem be created downstream. Dr. Mason responded yes, it may bring water down faster, but the Village of Mamaroneck is considering a tunnel, and done together the two systems would work very well, which is an opportunity we ought to talk about. Supervisor Battalia asked what would happen if we did this and the Mamaroneck project did not go through, to which Dr. Mason answered that we would have to monitor use of our pipe. Councilman Chapin mentioned funding of the flume project, and asked if there was any way of getting money from the federal government, to which Mr. Altieri replied that the Army Corps would have to approve since there are certain requirements set forth by the Corps. Councilman Lerman stated that maybe there is an alternate agreement we could make, where the County would agree to work done under their project, and he suggested we have Gary Trachtman look into the suggestions, and after calculating, see if it can be pursued. The Administrator stated that the County must have the project underway by March 1, 1988, and Dr. Alan Mason emphasized that, at this point, we should not delay the County's project -8- AUG. 2 6 1997 one day. Councilman Chapin asked how long it would take 273 to get a response from the Army Corps, to which Supervisor Battalia answered probably 10 years and it would be premature to approach the Corps since we do not have a plan. Mr. Altieri stated that he would like to deal first with the County and with Gary Trachtman and Dr. Mason. Further discussion ensued, including a review of additions and changes to be made before adopting the resolution. Councilwoman Silverstone suggested the Board act on this matter after changes and corrections. This item was heldover until September_9. 7. Authorization - Architectural Agreement-Volunteer Ambulance Corps Pursuant to the Administrator's explanation of the proposed changes to expand the VAC building, calling for construction of an additional garage bay for ambulance storage, the existing bay being converted into sleeping quarters, and some remodeling of bathroom facilities, authorization was requested to enter into architectural agreement. Thereafter, on motion by Councilman Lerman, seconded by Councilman Amlicke, it was unanimously RESOLVED, that this Board hereby authorizes the Town Administrator to enter into agreement with Mr. Robert Stanziale, Architect, of New Rochelle, New York, for services proposed on the Volunteer Ambulance Corps facility located on Weaver Street, in the amount of $5,000. 8. Authorization to Accept Bids - Volunteer Ambulance Corps As per item #7 above, on motion by Councilwoman Silverstone, seconded by Councilman Chapin, it was unanimously RESOLVED, that this Board hereby authorizes the Town Administrator to prepare specifications and accept bids for the expansion and remodeling of the Volunteer Ambulance Corps facility located on Weaver Street; and be it further RESOLVED, that this Board hereby authorizes publication in the official newspaper of the Town of Mamaroneck, The Daily Times, of said notice of invitation to bid. -9- AUb. 2 6 1981' 274 9. Update - Gardens Lake Dredging The Town Administrator, Stephen Altieri, stated that in July Malcolm Pirnie completed a feasibility study for the dredging of the Gardens Lake and the plan called for taking the dredged materials to Hommocks Field and burying it in trenches. Since the completion of the study CZMC and CAC have reviewed it and expressed several concerns. CZMC has incorporated these concerns into the form of a letter and, although the CAC has not yet composed their letter, they have made comments with respect to hydraulic dredging of the material to a conservation area located near Rockland Avenue in the Village of Mamaroneck. He also mentioned that Malcolm Pirnie had looked into the potential possibility of barging the dredged material into the Long Island Sound but they received indication from the Army Corps of Engineers that they would not grant dredging disposal permits for material being taken from an unnavigable waterway to be dumped into a navigable waterway. Mr. Altieri went on to say that at the request of the CZMC, further analysis of dewatering the lake prior to dredging was aarriedAuti and it is estimated that it would take a minimum of six weeks assuming there would be small amounts of rainfall and a low water table, otherwise the time period could be greatly increased, and after further review, it appears=_the material would have to be mixed with courser material to be accepted as landfill. He concluded that the dewatering option offers few advantages anc creates too many disadvantages, first by extending the time period, second, it could create an odor problem and third, the necessity of constructing a channel to allow water from the east branch of the Sheldrake River to flow through a small portion of the Lake so as not to hamper the dewatering process would have to be carried out. He mentioned too, that during the initial stages of dewatering the lake bottom will be mucky and would pose a potential hazard to youngsters who might attempt to or®s_+sJto the island, so that fencing would be necessary. At_this__point,_:the Administrator described two concerns the CZM had, lateral displacement of the material since once:_it was buried it might migrate under the Hommocks Fields and go out into Little Harbor, second, that initial analysis of the - soil indicated high content of metal and they would like to determine what the interaction of the metal with the existing soil would be. Therefore, he recommended, it might be wise to supplement the feasibility study and look at some other options. Supervisor Battalia asked how long a chemical analysis would take and :Councilwoman_Silverstone remarked that she thought we had done all that testing. Mr. Altieri responded that it would probably be determined by the make up of the soil. Councilman Amlicke stated that it was clear that everyone agrees that the Lake should be dredged and the problem is where to put the dredged material, and since the CAC and CZMC have raised questions as well as various citizens, it would be a good idea to ask Malcolm Pirnie to single out these issues being raised and try to get some answers. Perhaps, Councilman Amlicke added, some of the dredged material could be dumped between the Thruway and the Island since that area is not used much, a nice park could be put there and the remainder left the way it is. Councilman Chapin expressed a desire for Malcolm Pirnie to examine some alternatives and wished to authorize it tonight, as well as authorizing the proceeding with toxicity tests. He added further that we should spend the money now and consider what we are going to do in the future so we do not have to go through this process every ten years. -10- AUG. 2 6 1987 275 Councilman Lerman commented that, depending upon where you live, people have certain obvious and reasonable questions, a lot of them related to past use of the Hommocks Fields, and, he added, he realizes the concerns of the CAC and CZMC regarding potential toxic materials and suggests making application for permission to use the Hommocks Field, which would require the DEC as lead agency, and require testing for toxicity. Mr. Lerman commented also that if it is found to be toxic, then we would have a different problem and should begin that process, but it may turn out that much of the concern regarding toxic material can be handled based upon the State agency. He made note that we had asked Malcolm Pirnie, a_ very respected firm, to look into this matter, and did not`tell them what should be done. They came up with the plan under discussion, he concluded. Supervisor Battalia stated that the Town has some time constraints and that consideration should be given to holding a work session prior to the meeting of the 15th, with residents of both Hommocks and the Duck Pond area included. She felt that this project should not be shelved and that we will find a way to solve the problem. I want to assure the Hommocks Road residents, she stated, that things do not function in this government as they did in the past, nothing will be done behind your back. She went on to say that the Board should move on the chemical analysis and what. we must do tonight is narrow the direction we want to give to the issues we feel should be addressed and the alternatives. She then mentioned a study of the project for six months to a year, the issue of the lateral displacement and, she questioned, does the Board want Malcolm Pirnie..to again._ look= into the Rockland Avenue conservation area in the Village of Mamaroneck to see if problems can be overcome, or should the Board take the position that we accept the analysis? She concluded that time is of the essence, looking at three to five months application process. Councilman Chapin stated that he would like to have Malcolm Pirnie investigate the alternative of drying and transporting to another site since it seems like a more realistic alternative. Councilwoman Silverstone questioned whether the first permits are essential just for beginning the process and emphasized the fact that we simply must begin since we are committed to it. Counsel Lee Hoffman stated that if Malcoln Pirnie is doing the work on preparation of the Wetlands Permit and the Environmental Review Process, one of the statutes required on both State and Local level is a discussion of all reasonable alternatives, and that once Malcolm Pirnie is made aware of these suggested alternatives they will almost be mandated by the environmental review statutes to comment on them so they will be part of the applications and, as a result of the Environment Review Process, the project can be changed as we go along if a better alternative is found. Supervisor Battalia then asked if the Board was in agreement to hold a work session prior to the September 15th meeting, with Hommocks and Duck Pond area people involved, since, she added, there is a lot of misinformation and lack of information. Supervisor Battalia asked Mr. Schoenberg and Mr. McMichael if they had any comments. Mr. Schoenberg stated that he would like to participate and help in the discussion with Malcolm Pirnie. Supervisor Battalia suggested that this be done in two parts, first, authorizing Malcolm Pirnie to begin the study and second, set the meeting date for the 15th. -11- AUG. 2 6 198 276 At this time, the Supervisor asked if the Board wished to authorize the Administrator to go ahead with the chemical analysis and to enter into agreement with Malcolm Pirnie to look into the alternatives. Mr. Altieri stated that the tests would cost #2,400. Counsel Lee Hoffman stated that he thought the Board should have these tests looked at before the work session and, hopefully, they will be available before that time. Thereafter, on motion by Councilwoman Silverstone, seconded by Councilman Chapin, it was unanimously RESOLVED, that this Board hereby authorizes the Town Administrator to enter into agreement with Malcolm Pin-lie to perform a chemical analysis of the Larchmont Gardens Lake, at a cost of $2,400. A resident stated that he felt the Board was losing sight of a few things, for instance, the far end of the Lake has a very narrow opening and water runs down into the Lake and is trapped. Right now, he explained, it is so filled with dirt that with a severe rainfall, water has no way of running out and it will flood the entire area. He added further, that erosion is another problem and also that there is a potentially dangerous situation and health hazard in that the rat population is increasing. He concluded that this problem has been kicking around for three years and now residents are hearing that tests have not been done. Supervisor Battalia advised him that the Board is well aware of the problems and that the study took some time to do and, she added, we have to find a way to dispose of that material and we will have a work session on the 15th and will notify all residents. The resident also asked if there will be any reconditioning of the area around the Lake which was once beautiful and now looks like a slum. Will the Lake be as beautiful as it was a year ago, he asked? The Supervisor assured him that it would be taken care of. Councilman Amlicke commented that this was a whole other issue, because the beautification of the Town itself has gone downhill, and that the Highway Department probably does not have the manpower in order to maintain it. A resident questioned why the services were reduced. Supervisor Battalia explained that because of increased demand on the Highway Department, a decision was made by a prior Town Board, as an economy measure, to merge the Highway and Parks Department. The resident replied that the staff must have recently been reduced since up to last year there was a full complement at the Lake and last year it looked beautiful. Another resident added that now there are big holes and a break in the retaining wall. Councilman Amlicke stated that he definitely disagrees with Supervisor Battalia's statements and that the deterioration of the beauty of this community has been within the last year. He added further that Myrtle Park was also lovely up to last year and is now a mess, as is the Gardens Lake and Sheldrake River. A resident of the Lake area commented that during the winter they waited for months for someone to come down and empty trash cans around the Laek, and now it is four to six weeks before the grass is cut and the weeds grow over a foot high. -12- /WU. 2 6 1987 277 Councilwoman Silverstone.-stated that,-in all fairness to the Highway Department, there has been a tremendous problem of dying trees which has taken priority, and the Highway Department has had to put a crew on tree removal which has taken up a great deal of time. Councilman Amlicke went on to say that we have large lawn mowers that are old and broken down and he questioned whether there would be a wait for the budgetary process to get a new mower. Mr. Leddy informed the Board that they had just purchased a hand lawn mower. Supervisor Battalia advised Mr. Leddy that there should be a request in the budget for a new large mower. At this time, the Supervisor asked for a resolution with regard for the appropriations of Malcolm Pirnie to go ahead with metals testing. Councilwoman Silverstone so moved, with a maximum amount set at $7,500, which was seconded by Councilman Chapin and unanimously RESOLVED,. that this Board hereby authorizes the Town Administrator to enter into agreement with Malcolm Pirnie to perform a metals testing analysis of the Larchmont Gardens Lake, with a maximum amount set at $7,500. In conclusion, Councilman Amlicke stated that he would like one thing on-,th'e record concerning comments made by the Supervisor that past Town Boards have not given proper notice to citizens concerning problems-'in::their:.own-areas::..--.. He:'emphatrically,.commented_'_'I resent the comment and tell you that you are wrong. You were making a comment on how this Board always gives notice to residents about various problems and that this is unlike the past Boards." Supervisor Battalia stated that she was addressing Mr. Sloane's comments that he and his fellow residents feel that in the past things were not properly noticed and, she emphasized, it was in the context of dealing with Mr. Sloane, and the fact is that you may disagree but I do think he now feels he has been noticed and involved. A resident noted that building is going on at the Beringer property and there is a lot of rock so that if the toxic tests turn out negative, maybe the silt could be mixed in and dried there. Supervisor Battalia stated that this is a possibility that would be explored. At this time the order of the Agenda was changed and Items #10 and #12 were taken up together. 10. Authorization - Third Floor Lease-Adtech, Inc. 12. Authorization to Accept Bids - Adtech Space Pursuant to the Administrator's memo stating that negotiations for the rental of the final tenant space on the third floor of the Town Center building have been completed, and that approximately 1,000 square feet of space will be retained by the Town for use as a records center, Mr. Altieri fielded questions from Councilmen Amlicke and Chapin regarding the lease. Counsel Lee Hoffman stated that he understood there -13- AUG. 2 5 1987 278 were changes in the lease made upon. .the_recommendations of Mr. Lieberman, and requested waiting for the approval of the lease subject to Mr. Lieberman's review. Thereafter, on motion by Councilman Amlicke, seconded by Councilman Chapin, it was unanimously RESOLVED, that the Town Board hereby authorizes the Town Administrator to execute the. lease agreement with Adtech, Inc. for the rental of 1,440 square feet, in the amount of $17.00 per square foot, for a term of five years with a 5% increase in the basic annual rent in each of the five years and an additional 2% operational expense surcharge; and be it further RESOLVED, that the Town Administrator is hereby authorized to seek bids for the improvements of the space in the lease agreement; and be it further RESOLVED, that this Board--herepy authorizes the publication in the • official newspaper of the Town of Mamaroneck, The Daily Times, of said notice of invitation to bid. 11. Award of Contract - Resurfacing .Roads Pursuant to The Administrator's memo on bids received for resurfacing of various roads in the Town, and on motion by Councilwoman Silverstone, seconded by Councilman Chapin, it was:_unanimously RESOLVED,._.that i this_Board_hereby accepts the bid..of the_lowest:_responsible '.bidder meeting specifications for the install- ation of approximately 25,000 square yards of asphaltic concrete and 1,500 tons of wedge course for repaving., • namely ELQ Industries; and be it further RESOLVED, that the Administrator is hereby authorized to enter into contract TA87-7 with ELQ Industries for paving on the following streets: Iselin Terrace Lundy Lane Ellsworth Road Eton Road Maple Hill Drive Orsini Drive Ferndale Place Howell Avenue Robins Nest Lane Rockland Avenue Stoneyside Drive -14- AUG. 2 6 199r. 2'79 13. Dicussion of Leaf Composting The Administrator informed the Board that as part of the discussions being held in connection with joint services for an alternate composting site since Taylors Lane is close to capacity, he had received a letter from Mayor Notoof _. Mamaroneck Village. The Mayor explains that the suitable site of 4.5 acres of Village-owned land off Rockridge Road, near the New England Thruway (Section 8, Block 47A, Plot) will require some work to make it suitable; The cost of.;:the composting operation would be divided 60% Town and 40% Village, the same as the existing division of cost. The Mayor's letter then outlined the project to proceed as follows: Because it is Village-owned property given to the Village by the County, the Village Board must adopt a resolution granting the Town permission to obtain prices for an engineering study and DEIS for the site. The Town will obtain the cost estimates and forward them to the Village for a second resolution agreeing to pay 40% of the cost of the engineering study and the DEIS. Once the engineering study is complete, the Village Board should declare itself Lead Agency for the purpose of requiring a DEIS and at the conclusion of the environmental review, the Town and Village would prepare the site for leaf composting. The Mayor's letter concluded that if all goes well use of the new site would be Fall of 1988. At this point, the Administrator explained, that the Village has adopted the appropriate resolution and agreed that Malcolm Pirnie could be utilized for this study and if the_Board=_is in agreement he would request the proposal to be prepared. With agreement by the Board, Mr. Altieri will submit the proposals as soon as possible. 14. Authorization - Renewal-Violations Management Agreement After explanations by the Administrator of changes in the renewal agreement with Complus Data Inovations, Inc. to provide the Town with a violations management system, some discussion ensued concerning the need for Complus so as not to again backlog and the increase in revenue. Thereafter, on motion by Councilman Lerman, seconded by Councilwoman Silverstone, it was unanimously RESOLVED, that this Town Board hereby authorizes the Town Administrator to execute the agreement with Complus Data Inovations to provide the Town with the Summons Management System (SMS) to be used for processing of parking and moving violations. -15- AUG. 2 6 998' 2S0 15. Discussion - Bi-Centennial Committee Councilman Amlicke stated that he had received letters from Judges Gagliardi.and:Milleatc_aiid rehat:_Judge,;Bitrchell nj cai1 d_hi� home and., although he is very busy, he would be delighted to serve. He mentioned that he has collected a great deal of information, including a letter from Mayor Curnin. He also informed the Board that he would have to resign as liasion since he would be quite busy for the next two months and could not give the time. Supervisor Battalia asked for another volunteer and requested Councilman Amlicke to notify Mayor Curnin of our list of people,.-_and to re-submit application for the tri-municipal Bi-Centennial Commission. Councilman Amlicke stated that the Supervisor or his replacement should do this. 16. Salary Authorizations - Building Department - Highway Department - Alternate School Crossing Guard - Recreation Pursuant to a memo from the Town Administrator, Stephen Altieri, and on motion by Councilwoman Silverstone, seconded by Councilman Chapin, it was unanimously RESOLVED, that as provided for in the 1987 Town Budget, authorization is hereby granted for the hiring of__ Rita Pam:_a s_ a _part-time clerical assistant, at an hourly rate of $6.50, for approximately 17 hours per week. Pursuant to a memo from Town Administrator, Stephen.Altieri, stating that as a result of Dominick Forte, Jr. moving into the Town's Police Department, there has been a need for a replacement in the Highway Department, on motion by Council- woman Silverstone, seconded by Councilman Chapin, it was unanimously RESOLVED, that this Board hereby authorizes Mr. Salvatore Porretto to the position of laborer in the Highway Department, at an annual salary of $17,500, effective September 8, 1987. Pursuant to a memo from Town Administrator, Stephen Altieri, that the Board had previously authorized salary for Carl Polony as alternate school crossing guard and he has decided not to accept the post, the Police Department has found an alternate candidate. On motion by Councilwoman Silverstone, seconded by Councilman Chapin, it was unanimously RESOLVED, that as provided for in the 1987 Town Budget, authorization is hereby granted for the hiring of Mr. Lamb as an alternate school crossing guard, at a per diem rate of $31.00. -16- AUG. 2 6 1987 281 Pursuant to a memo from Superintendent of Recreation, William Zimmermann, on motion by Councilwoman Silverstone, seconded by Councilman Chapin, it was unanimously RESOLVED, that as provided for in the 1987 Town Budget, authorization is hereby granted for payment of salary to Faith Lind Taylor, III alternate key attendant at Hommocks Pool, in the amount of $3.25 P er hour, effective September 1, 1987. 17. Authorization - Permanent Status-Assessment Clerk Pursuant to the Administrator's memo explaining that the Town hired Susan Bickerstaff as a provisional assessment clerk on April 4, 1985, and since that time she has successfully passed the examination and is listed as number two on the civil service eligibility list, on motion by Councilwoman Silverstone, seconded by Councilman Chapin, it was unanimously RESOLVED, that this Board hereby authorizes that the status or provisional assessment clerk for Susan Bickerstaff be terminated, and she hereby be appointed as a permanent assessment clerk, serving a fourteen-week probationary period, with no change in compensation. 18. Authorization - Collect School Taxes On motion by Councilwoman Silverstone, seconded by Councilman Chapin, it was unanimously RESOLVED, that the Town Board of the Town of Mamaroneck, in accordance with Section 550a of the Westchester County Tax Act, being Article 16 of the Westchester County Administrative Code as amended by Chapter 386 of the Laws of 1962, does hereby authorize the Comptroller of the Town of Mamaroneck to accept from any taxpayer two partial payments in equal installments for or on account of school taxes and apply such payments on account thereof, and that he shall accept payment of said school taxes in full at the discretion of the taypayer, or as stated in two partial payments, with the first installment being due and payable in the month of September and the second being due and payable in the month of January following, provided that no installment may be paid unless the first installment of current school taxes, including interest and penalty, shall have been paid or is paid at the same time. If -17- AUG. 2 6 9987 282 the second partial payment is received during the month of January, no interest or penalty shall be charged against the second partial payment; and be it further RESOLVED, that as provided in said statute, unless the first partial payment is received during the month of September and the second partial payment is received during the month of January, the penalty provided for payment of school taxes as set forth in Section 543 shall be applicable as follows: First Installment September No Penalty October 2% November 5% December & January 7% February & March 10% April & thereafter up to date of sale 12% Second Installment February & March 10% April to date of sale 12% and be it further RESOLVED, that the first installment shall be due and payable and become a lien on the taxable property of the school district on September 1st, 1987 and the second installment on January 1st, 1988; and be it further RESOLVED, that the Town Clerk, the Comptroller, and the Assessor shall prepare a suitable form of tax receipt, to be presented at the expense of the Town; and be it further RESOLVED, that pursuant to Section 551 of Chapter 386 of the Laws of 1962, a statement concerning the tax information be printed, and the Comptroller shall mail with each receipt for taxes a printed copy of such statement; and be it further RESOLVED, that this resolution shall take effect immediately. -18- AUG. 2 6 1987 283 19. Authorization - Open Checking/Savings Account Pursuant to a memorandum from Comptroller, Carmine DeLuca, on motion by Councilwoman Silversonte, seconded by Councilman Amlicke, it was unanimously RESOLVED, that the Comptroller is hereby authorized to open a General Fund Golden Checking/ Savings Account in the Bank of New York with the authorized signatures of the Supervisor, Comptroller and any combination of the Deputy Supervisor, Deputy Comptroller and Assistant to the Comptroller. 20. Set Public Hearing - Flood Control Law The Administrator enumerated the requirements of the DEC in order to continue local residents' eligibility for flood damage insurance, including a draft of a model local :law on flood damage prevention for which a public hearing date must be set. On motion by Councilman Amlicke, seconded by Councilman Lerman, it was unanimously RESOLVED, that this Board hereby sets September 15, 1987 as the date for a Public Hearing on a proposed Local Law entitled Flood Damage Prevention, in relation to the DEC requirement for flood damage insurance; and be it further RESOLVED, that the Town Clerk be, and she hereby is, authorized to publish in The Daily Times, the Notice of said Hearing as required by law. 21. Authorization —Consolidate Local Registration to Town Center Pursuant to a memo from the Town Clerk, Patricia DiCioccio, explaining that it would be more efficient and expedient to consolidate the three registration locations into one, the Town Center Court Room, since there are few residents and there would be a need for only 8 inspectors instead of 18, _ with _both:party chairmen in agreement, on motion by Council- woman Silverstone, seconded by Councilman Amlicke, it was unanimously RESOLVED, that the Town Board hereby approves and authorizes the Town Clerk, Patricia DeCioccio, to consolidate the Voting Registration which_will herein be held in the.:Court_Room of the Town Center.building,_ located_at .740 :West. Boston Post Road, Mamaroneck. -19- AUG. 261987 284 WRITTEN COMMUNICATIONS There were no written communications to come before the Board at this time. ORAL COMMUNICATIONS No one wished to address the Board at this time. NOT ON THE AGENDA Resolution - Change Date of Regular Meeting On motion duly made and seconded, it was unanimously RESOLVED, that this Board hereby changes the date of its second meeting in September from the_ 16th to the 15th, so that the Regular Meeting of the Town Board will be held on Tuesday, September 15, 1987. ADJOURNMENT Supervisor Battalia suggested that this meeting be adjourned in memory of two individuals, both of whom were volunteers, Jesse Silberstein and John Mackey, and on motion by Councilwoman Silverstone, seconded by Councilman Amlicke, the meeting_ was ,_ _ ... declared adjourned at 11:50 p.m. Patricia A. DiCioccio Town Clerk -20-