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HomeMy WebLinkAbout1992_11_04 Town Board Regular Minutes MIN[FFES OF A REGULAR MEETING OF THE 'DOWN BOARD AMID BOARD OF FIRE CON IISSIONERS OF THE TOWN OF NNECK HELD ON THE 4TH DAY OF NOVENBER 1992 IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK CONVENE REGULAR MEWING The meeting was called to order by Commissioner Silverstone at 8:15 pm in the Court Roam of the Town Center. Present were the following members of the Board: Supervisor Caroline Silverstone Councilwoman Elaine Price Councilman John McGarr Councilwoman Kathleen Tracy OfFlinn Councilman Paul A. Ryan Also present were: Patricia A. DiCioccio, Town Clerk Stephen V. Altieri, Town Administrator Steven m. Silverberg, Town Counsel Louis Santoro, Fire Chief At this time the order of the agenda was changed. AFFAIRS OF THE TOWN 1. Ratification - Intermunicipal Agreement Mr. Altieri informed the Board that it is necessary to approve an inteamuii.cipal agreement with the County on the Material Recovery Facility. He explained that there are four major components of the agreement, which the Board has been given. Mr. Altieri asked the Town Board to consider ratifying this agreement and authorizing the Sanitation Commission to execute the Intermunicipal Agreement on behalf of the Town and the Village of Larchmont. He said that the LarcYmont Village Board considered this matter at it's meeting on Monday night and they had approved the Intermunicipal Agreement. The Board then discussed the possibility of revenues being generated and the disbursement. Councilwoman Price and Councilman Ryan both said that they would have liked to have seen the distribution of excess revenue spelled out in the agreement. Supervisor Silverstone asked Mr. Altieri if the implication is that the MRF will make money, when it was her understanding that in fact it is a probability that it will lose money? Mr. Altieri stated that it certainly is a probability that for the next couple of years that the facility will be running at a loss, but again no one knows what the future of the recycling markets will be. He said that the County has found primary and secondary markets for all the material except for the broken glass and that they seem to be at this point working as hard as they can to make the MRF efficient and possibly to make money, but remember that the costs of processing a ton of material at the MRF is less than the cost of processing a ton of garbage so that overall the entire County is spending less for processing its own garbage. After a lengthy discussion, on motion of Councilman McGarr, seconded by Councilman Ryan, it was unanimously I I i November 4, 1992 RESOLVED, that the Town Board of the Town of Mamaroneck does hereby approve the ratification of the intenumicipal agreement with the County of Westchester for the MW; and BE IT FURTHER RESOLVED, that the Town Board hereby authorizes the Town Administrator to execute said agreement. 2. Authorization - Community Development Block Grant Agreement - Affordable Housing Mr. Altieri informed the Board that this is the third contract put before this Board in regard to the Community Development Block Grant funding for the development of affordable housing at the motel site. He explained that this agreement will cover the expenses for construction management services associated with the demolition of the building, removal of asbestos, air monitoring services during asbestos removal, the construction management services during the removal of the fuel oil tanks. He noted that the total value of this agreement is $18,094.00. The Administrator said that the County had requested that they be allowed to give their written consent to assignment of the contracts as well as the Housing'Authority, and it is uncertain that this contract would be assigned since this is 100% funded and there is no expense to the Town. The decision was made that the Town would oversee the preconstruction activities and the Housing authority then would assume responsibility of the project during construction at the housing site. On motion of Councilwoman Price, seconded by Councilwoman O'Flinn it was unanimously RESOLVED, that the Town Board of the Town of Mamaroneck does hereby authorize the Town Administrator to execute the Community Development Block Grant Funding Agreement which is to retain a professional construction manager for the Larchmont Motel site; and BE IT FURTHER RESOLVED, that the agreement will provide funding up to a maximum of $18,094. 3. Amendment - Income Limit Exemption Mr. Altieri stated that the Cmmnmity services had requested that the Town adopt the maximum income eligibility for senior citizen rent exemption which is $16,500. He explained the Town grants these exemptions to senior citizens and this is done through the Assessors office who works in conjunction with our cmmunity services office to effectively freeze the rents of eligible seniors. The Administrator said that this program provides help to seven households, and another 12-18 households which apply to the Division of Housing and Renewal for assistance are also helped. 2 i I November 4, 1992 After some discussion, on motion of Councilman Ryan, seconded by Councilman McGarr, it was unanimously RESOLVED, that the Town Board of the Town of Mamaroneck does hereby ratifies an increase to $16,500 for Senior Citizen Rent Increase Exemption eligibility effective January 1, 1993 Supervisor Silverstone stated that Senior Citizens who rent their apartments and who are not in the Section 8 Program, and Senior Citizens with limited income have available under this program the ability to have their rent frozen at the current level and the participating landlord receives a tax abatement in the amount of the lost rent revenue from the increase that he would have received if the Senior Citizen had paid the increase. We are being asked by our community Services Director to increase the income level for Senior Citizens for their eligibility rent free program up to $16,500. Councilwoman Price pointed out that under this program it's the landlords who chose not to participate in Section 8, not that the Town doesn't have enough Section 8 certificates to accommodate the need, but it's the landlords who have opted not to participate that will use this program. 4. Authorization - Easement Agreement - Bruce Road Mr. Altieri stated that currently the Town has an easement agreement for the rear of 7 Bruce Road for a storm drain that runs frm Old White Plains Road to a pond located at the end of Bruce Road. He explained that in the course of reviewing the replacement of the storm drain, it was noted that the system would be more efficient if the pipe were relocated to create a more direct route to the pond. Mr. Altieri said that after speaking with the property owners, Counsel drafted an easement agreement which in addition to the benefit gained by rerouting our drain, the resident gains because they can connect to the catch basin that will be installed in the storm drain to allow for better drainage of the residents roof leaders and gutters. There were some questions from the council on the location and the timing of the work, and on motion of Councilwoman Price, seconded by Councilman McGarr, it was unanimously RESOLVED, that the Town Board of the Town of Mamaroneck does hereby approve the Easement Agreement for Bruce Road, which will allow for the relocation of a storm drain; and BE IT FURTHER RESOLVED, that the Supervisor be hereby authorized to execute said agreement. 5. Report of Bids - Material Spreader 3 November 4, 1992 Mr. Altieri stated that several months ago there was a proposal to make some Capital equipment purchases for the Highway Department and that the material spreader is one of the purchases that was approved and included in the $130,000 Bond Resolution that the Board authorized at the last meeting. He explained that specifically this bid was for the purchase of two seven cubic yard material spreaders to be used for the spreading of sand and salt for snow and ice control. He also noted that although the invitation to bid was published and sent to seven equipment contractors, only one bid was received from Truis, Inc. in the amount of $28,232.00, which fell within the estimated cost. He said that if the bid award were approved this evening, the Town would deliver the chassis to the contractor this week and we would expect the spreaders within forty-five to sixty days and that he recmmmended that the Board award the contract #TA-92-6 to the lowest responsible bidder Trius, Inc. and request that the administrator be authorized to execute the contract with Trius, Inc. The Board members questioned the reason for there being no response for the bid purchases and after some discussion, on motion of Councilman McGarr, seconded by Councilwoman Price, it was unanimously RESOLVED, that the Town Board of the Town of Mamaroneck does hereby award bid TA-92-6 for the furnishing and delivery of two material spreaders to Trius, Inc., Hicksville, NY for the total low bid of $28,232.00; and BE IT FURTHER RESOLVED, that the Administrator be hereby authorized to execute said contract with Truis, Inc. 6. Update - Recycling Program Mr. Altieri informed the Board on the status of the recycling program, which he said was outperforming the original estimates in teams of materials collected and that since it started September 23, 1992 that overall, 435,586 pounds of material or 218 tons have been collected in six weeks. He said that the original estimate projected was 27 tons per week, which the Town has exceeded by about nine tons per week, showing that the response to this program has been extraordinary. There then followed a lengthy discussion on curbside pickup, and problems that had been encountered in the new program, with the Administrator assuring the Board members that he felt that the program was running very well. 7. Revised Budget Calendar Supervisor Silverstone informed the Board that the schedule for the budget work session meetings needed to be amended. After conferencing about conflicts in certain dates, on motion of Councilman McGarr, seconded by Councilwoman Price, it was unanimously RESOLVED, that the Town Board of the Town of Mamaroneck sets the dates for budget work sessions for the following dates: 4 i i I November 4, 1992 DATE TIME TOPIC IDCATION 11/4 6:00 pm - 7:30 pm . Outside Agencies Conf. Rm. A 11/7 1:00 pm Fire Department Weaver St. Fire House Council Rm. 11/10 6:00 pen - 10:00 pm Recreation Dept. Conf. Rm. A 11/16 7:00 pm. Police Department/ General Budget Discussion Conf. Rm. A 11/18 6:00 pm - 8:00 pen outside Agencies Conf. Rm. A 8. Salary Authorization - Recreation - School Crossing Guard - Highway Department Following explanation by the Town Administrator, on motion by Councilman McGarr, seconded by Councilman Ryan, it was unanimously RESOLVED, that as provided for in the 1992 Town Budget, authorizations are hereby granted for payment of salary to Marie Colontonio as a substitute crossing guard at a salary of $41 per day effective November 2, 1992; and BE IT FURTHER RESOLVED, that this board hereby authorizes payment of salary to John Barreto as a laborer in the highway department effective October 26, 1992 at the salary of $18,500; and BE IT FURTHER RESOLVED, that the Town board authorizes payment of salary to the following people in the Recreation Department: Steven Deluca, Tennis Instructor, $20/hour, effective retroactive to October 6, 1992; Debra Matthews, Recreation Attendant, Open House Program, $15/session, effective October 30, 1992; Antoinette Rainone, Recreation Attendant, Open House Program, 415/session, effective October 30, 1992; Doug Baron, E.M.T., Hommocks Park Ice Rink, $7/hour, effective October 30, 1992; Jeff Wilson, E.M.T., Hommocks Park Ice Rink, $7/hour, effective October 30, 1992. 5 I November 4, 1992 BOARD OF FIRE CON MISSIOMMS The Meeting was called to order by Commissioner Silverstone in the Court Room. Present were the following members of the Commission Commissioner Caroline Silverstone Commissioner Elaine Price Commissioner John McGarr Commissioner Kathleen Tracy O,Flinn Commissioner Paul A. Ryan 1. Fire Claims Commissioner Price presented fire claims for authorization of payment and upon her motion, seconded by Commissioner McGarr, it was unanimously RESOLVED, that this Commission hereby authorizes payment of the following Fire Department claims as approved by the Fire Chief and audited by the Camptroller's Office: AAA Emergency Supply Co., Inc. $ 107.45 Coyne Textile Services 22.15 Dri-Chen Extinguisher Co. 2,236.25 Dri-Chen Extinguisher Co. 92.00 Dri-Chen Extinguisher Co. 188.52 Dri-Chen Extinguisher Co. 220.00 Robert Girardi 150.00 Hampshire Country Club 5,300.00 Larchmont Auto Parts 182.01 National Fire Protection Assoc. 332.05 Pronto Printer 66.00 Roberts 171.50 Technical Electronics 206.00 Westchester Camera 61.98 Valhar Chemical, Inc. 40.45 Westchester Cnty Assc. of Fire Chiefs 125.00 Westchester Joint Water Works 15,075.00 $ 24,576.36 2. Other Business The Supervisor offered the Fire Department Report for the month of September which consisted of a total of 31 calls and the Report for the month of October in which they had a total of 15 calls. The Supervisor informed everyone that the Fire Department had received a grant for $6,355.00 to be used for fire fighting equipment. Chief Santoro reminded everyone that the wetdown for the new fire engine is this Saturday, November 7th at 2:00 pm. 3. Other Business Chief Santoro spoke on the Fire Lane law that was passed on October 11, 1991, in which there were fourteen fire lanes designated. He said that there has been an ongoing problem with the school area parking situation specifically in the designated area around Murray Avenue School. Chief Santoro said that there was going to be a problem if a fire truck had to get through because of the way the fire lane was positioned. 6 i i November 4, 1992 The Supervisor stated that she will have to study this and discuss it with certain staff members on how best to deal with the situation. Chief Santoro asked the Town Attorney what the procedure would be to change Fire Lanes in the Town. The Town Attorney replied that the Town would be required to set a public hearing and adopt a Local Law stating the designation and description of where the Fire Lanes would be and if any those already designated by law needed to be changed, the Town Board would have to amend the Local Law to change the designation for each individual one. There was a lengthy discussion with regards to parking in front of Blockbuster Video Store. Commissioner Price in reply to a question on the legality of parking in front of Blockbuster said that vehicles are not to park there due to the fact that it is a loading zone and quite dangerous, emphasizing that she found this to be a dangerous and frustrating situation. There being no further business to coarse before this Commission, on motion by Commissioner Price, seconded by Commissioner McGarr, the meeting was unanimously declared adjourned at 9:32 pm Supervisor Silverstone introduced George Latimer, County Legislator who spoke on the recent resolution passed by the County Board regarding the Long Island Sound and that the resolution was an outgrowth of the positive action plan put together by a group of environmental activists in the County. He noted that it was meant to be a counter approach to the way the County Administration has been looking at the problem of the nitrogen loading in Long Island Sound. He explained that in the resolution we agreed with the concept by a 17-0 vote which included Equitable Sewer District Consolidation. Mr. Latimer also spoke on the following: 2. Household Hazardous Waste - County has put together a proposal for a central collection site. Action should be seen by the end of this year or beginning of next. 3. County Budget - November 15th the budget will be given out by the County Executive, who has indicated his intent to send out a budget that has a zero percent property tax increase. There will be three public hearings set, the first one Monday, November 23rd at 7:00 pan New Rochelle City Hall; Monday, November 30th at 7:00 pm in Mt. Pleasant Town Hall and the final one on December 14th at 7:00 pm at the County Chambers in White Plains. 4. The issue of the recent law which mandates correction of infiltration problems in the municipal sewer systems. 5. Policy on Rabies - County Board of Health - Mr. Latimer had sent a letter to the Supervisor. from the County Health Department which are instructive and should be shared with the Police Department. 6. Union Contract Negotiations - County Board rejected three contracts for the Correction Officers Union, the Nurses at the Medical Center and the Teachers at the Westchester Comity I College that were sent down from the County Executive. Unlike the 7 i November 4, 1992 municipal government where as a legislative body you can make a decision and give direction to your administrator on how to negotiate a contract, the County Legislators are in a separate branch of government in which the administration will negotiate the contract with the union and present it to us with a styes', or "rWe vote. ORAL COMMUNICATIONS Mr. O'Gorman informed the Board of the graffiti on the new barriers near the Duck Pend. REPORTS OF THE COUNCIL Councilwoman Price spoke on the geese population and that she had spoken to someone, expert on geese, and he was very helpful. She explained that he had said that you can try harassment and there are several techniques to try to keep the geese population down, such as guns, and other unsavory ways and that Southern Westchester suffers from this problem more than anywhere else in the state. ADJOURN There being no further business to come before the Board, on motion by Councilwoman O'Flinn, seconded by Councilman McGarr, the meeting was unanimously declared into a Work Session on the Affordable Housing Project and then into Executive Session to discuss possible litigation at 10:05 pm. Pa icia A. DiCioccio Town Clerk I 8