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HomeMy WebLinkAbout1992_09_09 Town Board Regular Minutes i MIIVUTES OF THE WORK SESSION AMID REGULAR MEETING OF THE TOWN BOARD AND THE BOARD OF FIRE COMMIISSIONERS OF THE TOWN OF NECK HELD ON THE 9TH DAY OF SEPMMER 3.992 IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MMUMNECK, NY. CONVENE REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Silverstone at 7:05 pm, at which time.on motion duly made and seconded, the meeting was declared adjourned into a Work Session to discuss the New York State Comptrollers Report. The Town Administrator said that the report grossly overstated the problem on agreements, and that at the Organizational Meetings the agreements for the Attorney, Consulting Engineer, Prosecutor, etc. were all approved if amended, but if there was no change, there would be no need to revise the agreements. He also gave the Board members a copy of a memo he had prepared which replied to the Comptrollers Report item by item. (Town Clerk was not given a copy) Mr. Altieri added that written agreements with a description of services provided by community organizations that are given funds by the Town were not something that had ever been required before, and that to his knowledge that by approving the Budget the Town Board was approving funds. Mr. DeLuca, Town Comptroller said that in regard to the report of unsigned claims being paid, he had contacted the State and asked them to specify the claims, because his office does not pay nor process unsigned claims. He said that if a contractor has a yearly agreement, (like the Humane Society) they would be paid on a regular basis without a signed claim, but that was only when a signed agreement specifying payments had been-executed. i The Board discussed the report in depth and made suggestions on changing some of the procedures. The Work Session, on motion made by Councilwoman O'Flinn, seconded by Councilman McGarr, was unanimously declared adjourned at 8:17 pm. RECONVENE REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Silverstone at 8:26 pm in the Court Room. I Present were the following members of the Board: Supervisor Caroline Silverstone Councilwoman Elaine Price Councilman John McGarr Councilwoman Kathleen Tracy O,Fli.nn Councilman Paul A. Ryan Also present were: Patricia A. Dicioecio, Town Clerk Stephen v. Altieri, Town Administrator Steven M. Silverberg, Town Counsel Carmine DeLuca, Town Comptroller Paul A. Munch, Police Chief Louis Santoro, Fire Chief i September 9, 1992 CALL TO AT'!'=ION Supervisor Silverstone pointed out to those assembled the locations of exits as required by law for public gatherings. CEREMONY - oath of Office - Police Sergeant The Supervisor requested the Police Chief to introduce those officers to be given the Oath of Office. Chief Munch thanked her and reported that he was requesting that Detective Stephen Cassiero be promoted to Sergeant, saying that Detective Cassiero had been selected from among candidates appearing on the current promotional eligibility list, as well as from recommendations in the Department, having proven himself an outstanding officer during his seven years on the force, four of which were as a member of the Detective Division. He said that in addition, Nelson Flores was to be the newest member of the Department, and that his start date as Patrolman had actually been approved as of August 20th past, but requested that the formal oath be given him tonight. The Supervisor executed the Oath and congratulated Sergeant Cassiero on his promotion and welcomed Officer Flores to the Town, the Board members added their good wishes. The Supervisor said that as we were on the subject anyway, we should approve the salary authorization now. Item #11, Salary Authorization was therefore taken out of order. On motion of Councilwoman O'Flinn, seconded by Councilman Ryan, it was unanimously, RESOLVED, that the Town Board hereby authorizes the promotion of Stephen Cassiero, to Sergeant at an annual Salary of $51,815.00, effective September 10, 1992, as provided for in the 1992 Town Budget. BOARD OF FIRE CM MISSIONERS The meeting was called to order by Commissioner Silverstone at 8:25 pm in the Court Room. Present were the following members of the Commission: commissioner Caroline Silverstone Commissioner Elaine Price Commissioner John McGarr Commissioner Kathleen Tracy O'Flinn Commissioner Paul A. Ryan 2 i September 9, 1992 1. Fire Claims Commissioner McGarr presented fire claims for authorization of payment and on his motion, seconded by Commissioner O,Flinn, it was unanimously RESOLVED, that this Cmmnission hereby authorizes payment of the following Fire Department claims as approved by the Fire Chief and audited by the Comptroller's Office: AAA Emergency Supply Co., Inc. $ 54.10 R G Brewer, Inc 139.06 Dri-Chem Fire Extinguisher Corp 151.00 Dri-Chem Fire Extinguisher Corp 89.00 Dri-Chem Fire Extinguisher Corp 23.95 E.SCO 31.50 Excelsior Garage & Machine Works 83.40 Excelsior Garage & Machine Works 199.39 Franklin Cleaners 300.60 Giacomo Service Center, Inc. 17.00 Larchmont Auto Parts 107.94 Larchmont Auto Parts 90.76 Lawrence Heat & Power Corp 161.24 Rad Oil Co. Inc 367.90 Rickert Lock & Safe Co 330.95 Technical Electronics, Inc 106.00 Westchester County Fire Training Academy 600.00 $ 2,853.79 2. Salary Authorization - Firefighter This item is to be held over to the next meeting as the person offered the job had requested an extra day to decide, but that since firefighter school would being September 14th, salary authorization at the next meeting would have to be granted retroactively. There being no further business to come before the Commission, on motion of Commissioner Ryan, seconded by Commissioner O'Flinn, the meeting unanimously adjourned to 8:50 pm. PUBLIC HEARING - Parking Ordinance - Byron Place On motion of Councilman Ryan, seconded by Councilwoman Price, the meeting was declared open. The Supervisor asked if there was anyone who wished to speak in favor of or in opposition to the proposed Ordinance. As no one came forward she said that she thought it appropriate to explain that this road was little used or known, that it ran along the thruway and apparently cars have been know to be abandoned along the road. On motion of Councilwoman Price, seconded by Councilman McGarr, the Public Hearing was declared closed. On motion of Councilwoman Price, seconded by Councilman Ryan, it was unanimously, RESOLVED, that the Town Board of the Town of Mamaroneck does hereby adopt Local Law No. 7-1992 as follows: 3 September 9, 1992 Local Law No. 7-1992 This Local Law shall be known as "Parking on Byron Place" and provides as follows: Section 1. Purposes: The purpose of this local law is to restrict parking on Byron Place so as to provide for the safe passage of vehicles on Byron Place and to provide additional short tern parking which is required in the vicinity of Byron Place. Section 2. Parking Restrictions: a: All parking on the west side of Byron Place is prohibited for its entire length. b: All parking on the east side of Byron Place is limited to a maximum of three hours for its entire length. Section 3. Signs to be Erected: Proper signs shall be erected designating the restrictions provided for in this local law Section 4. Penalties: A violation of this local law shall be a violation, subject to a fine W may be set from time to time by resolution of the Town Board with regard to all no parking laws in the Town. Section 5. Severability: Should any provision of this local law be declared invalid by any court of competent jurisdiction such declaration shall not invalidate any other provision of this local law. Section 6. Effective Date: This local law shall take effect immediately. I I AFFAIRS OF THE TOWN i 1. Status Report - Affordable Housing Program Mr. Altieri said that the bill creating the Housing Authority had been approved and it would be necessary to appoint the Authority members, who could then meet and be told the present status of the project. He said that those members would also be responsible for much of the decision making on the project. Valerie O'Keefe asked about the location of the buildings and if there was any additional costs at this point which the public should be made aware of. The Administrator said that he would show her the location on the model and that no further costs at this point at been incurred. I 4 i September 9, 1992 Mrs. O'Keefe requested that she be given a breakdown of what the income guidelines were to qualify, what were the rents to be charged, and the rules regulating those who would qualify. Mr. Altieri said he would supply her with the information. 2. Appointments - Housing Authority Board - Coastal Zone Management Commission Councilwoman Price said that at this point, with the creation of the Authority, it would be necessary to appoint the members. She said that the term would be for five years .except initially, where to ensure a continuity, the terms would be staggered. She named the following, outlining their biographical data: Paul A. Winick, West Garden Road - One Year Term - Chair: An attorney with Thelen, Marrin, Johnson & Bridges, primarily practicing construction litigation and contracting business litigation. Experienced in the representation of owners, investors, contractors architects and engineers in the development, construction and rehabilitation of high & low-rise office and residential construction. Negotiated construction contracts and litigation of construction disputes including breach of contract, delay, disruption, negligent design, extra work and performance & surety bond claims. Susan Sidel, Chestnut Avenue, - Two Year Term: M.A, Education: Has worked at Westchester Residential Opportunities, Inc, since 1990, she has served as Testing Coordinator; recruiting, training and supervising testers. Responsible for the maintenance of the Enforcement Log, evaluating investigations, assisting the Fair Housing Director in housing discrimination complaints, investigating complaints and developing liaisons with cooperating attorneys. Barry A. Weprin, Dimitri Place - Three Year Term: Attorney - Milberg j Weiss Bershad Specthrie & Lerach is a Partner - practicing securities litigation - he also has a Masters in Public Affairs, and a BA from Harvard, with a concentration in Government, he has served as General Counsel and Supervised legal staff for New York State Housing Finance Agency/New York State Medical Care Facilities Finance Agency Mary Carlson, No. Chatsworth Ave, - Four Year Term - Planner/Research - the County of Westchester - She has served as liaison to State Data Center, for 1990 census. In research has compiled historic data as well as statistical. Consultant to County Clerk in the Land Records Division, working with professional archivists, architects, developers, planners, etc. Has served as a Community Planner for the US Dept of Health, Education & Welfare, assigned to the Center for community Planning as first urban planner employed by HEW. i Jeffrey L. Marston, Lyons Place, - Five Year Tenn - has his Masters in Public Administration, serves as Director, Housing Division for the Volunteers of America - Greater New York, responsible for acquisition, development, and management of permanent housing for low income and special income families. He was Project Manager for Urban Initiatives, assisting in organizing, financing, and developing underwriting standards for a 10 million dollar affordable housing fund; coordination of a Ford Foundation demonstration program on developing apartment alternatives to the welfare motels. Mr. Marston, when an Associate with Kidder, Peabody & Company, structured and underwrote tax-exempt housing bonds for low & moderate income housing. Councilwoman Price said that the qualifications of the appointees spoke for themselves, thanking them for volunteering in "ours' Town project. 5 I September 9, 1992 And on her motion, seconded by Councilman McGarr, it was unanimously, WHEREAS, the Town Board has found it necessary to establish a Housing Authority; and WHEREAS, the appointments to the Housing Authority shall be for a tern of Five years; and WHEREAS, for the purpose of continuity of purpose, efficacy in appointment, the initial terns of those appointed shall be staggered; NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Mamaroneck does hereby appoint to the Housing Authority: Paul Winick, 104 W. Garden Road, as Chair, for a tern of One Year, said tern expiring September 1993; Susan Sidel, 412 Chestnut Avenue, as a member, for a term of Two years, said tern expiring September 1994; Barry Weprin, 22 Dimitri Place, as a member, for a tern of Three years, said tern expiring September 1995; Mary Carlson, 17 No. Chatsworth Avenue, as a member, for a tern of Four years, said tern expiring September 1996; Jeffrey Marston, 27 Lyons Place, as a member, for a tern of Five years, said tern expiring September 1997; and BE IT FURTHER, RESOLVED, that the terms of office for the Housing Authority be for a tern of Five years for any appointments made hereon. Coastal Zone Management Commission The Supervisor said that she had received a communisation from Phyllis Wittner, reminding me and the Board that her tern as Chair of CMZC was ending at the end of this month, and that Phyllis thought it timely to appoint someone else as chair. Supervisor Silverstone said that Phyllis would be missed, and Councilwoman Price added her own regrets at Phyllis departing as Chair, but said that she had served both the Y Pant g Town and Village well, and that she was sure that there were many other projects we can draft her into. The Supervisor added that she had a resume from Angel Martin, an appointee from Larchmont Village, who was being recommended by Mayor Levey to be appointed chair. On motion of Councilwoman Price, seconded by Councilwoman O'Flinn, it was unanimously, RESOLVED, that the Town Board of the Town of Mamaroneck does hereby appoint Angel Martin, 16 Forest Park Avenue, as Chair of the Coastal Zone Management Commission for a tern of One year, said tern as Chair expiring September 1993. 6 I September 9, 1992 I 3. Authorization - Ice Rink Maintenance Agreement The Administrator said that he had received a request from the Recreation Superintendent for the Ham ocks Park Ice Rink Preventative Maintenance - Refrigeration System Agreement be formally approved by the Board. He added that the agreement is exactly the same as the 1991/92 agreement, and that he was recommending approval. On motion of Councilman McGarr, seconded by Councilman Ryan, it was unanimously, RESOLVED, that the Town Board does hereby approve the Ice Rink Maintenance Agreement for 1992/93 which outlines the same conditions as the prior year for the same cost; and BE IT FURTHER, RESOLVED, that the Superintendent of Recreation be authorized to execute the above stated agreement on behalf of the Town. 4. Update - Recycling Mr. Altieri reported that the schedule had been as follows: September 8 - Receipt of blue recycling bags; September 11 - Receipt of printed educational material; September 11 - Packaging of Education material and blue recycling bags; September 16 - C a mencement of recycling program. He said that the actual date for the start up of the program would be moved to September 23rd as there had been a delay in some of the materials being delivered, and that the pamphlet notifying residents would distributed on Saturday, which is the 19th of September. 5. Authorization - Sale of Surplus Equipment The Administrator said that he had prepared a list of vehicles and equipment no longer required for use by the Town, therefore it is being recommended that the vehicles be declared surplus and authorization be given for him to initiate the sale of same. Councilman McGarr asked if the sale was by auction or sealed bid, to which the Administrator replied by auction. On motion of Councilman McGarr, seconded by Councilwoman O'Flinn, it was unanimously, RESOLVED, that the Town Board does hereby authorize the Town Administrator to execute the agreement with the auctioneer to sell the below named vehicles; and BE IT FURTHER, RESOLVED, that the Town Board does, upon recommendation of the Town Administrator, declare the following vehicles as surplus: 7 September 9, 1992 Vehicle # Year Make Model/Type Vehicle I.D. No. 47 1986 Dodge 4DSN 1B3BG26S5GX609127 49 1986 Dodge 4DSN 1B3BG25S7GX609127 68 1989 Chevy 4DSN 1GIBL5172KR229411 73 1990 Chevy 4DSN lGlBL54731A154651 74 1990 Chevy 4DSN lGlBL5478IA155195 43 1969 Cushman 3WH SCTR 1502320 159 1979 GMC Pickup TKL249J525716 151 1975 Chevy Dump CCE665V157960 7. Resolution - Long Island Sound Supervisor Silverstone said that the Board had before them the proposed resolution regarding the enhancement of the Long Island Sound and the Clean Water Jobs Platform that was sent by the Long Island Sound Watershed Alliance. She said that it was in support of proposed federal legislation which would provide funding for clean up of the Sound. After a brief discussion, on motion of Councilwoman Price, seconded by Councilman Ryan, it was decided unanimously to adopt the following: WHEREAS, the Long Island Sound is a natural resource critical to both the ecological and economic future of our community; and WHEREAS, Long Island Sound is threatened by pollution sources and habitat destruction resulting in loss of marine organisms, recreational opportunities and overall quality of life; and WHEREAS, the cost of upgrading sewage treatment plants and other pollution sources must be funded through a partnership with the federal government in a substantial and equitable way, not only to clean up the Sound and benefit related businesses, but also to create jobs in a period of high unemployment and recession ; and WHEREAS, a Clean Water/Jobs Platform has been developed with is the basis for new federal legislation introduced by Representatives DeLauor/Lowey (H.R. 5070) and Senators Dodd/Lieberman/Moynihan (S.2831) which provides funds for the needs of the Sound and its comumities, economies; NOW THEREFORE, BE IT RESOLVED, that the Town of Mamaroneck supports the Clean Water/Jobs Platform developed by the Long Island Sound Labor/Environment Coalition in the Spring of 1992; and I I 8 September 9, 1992 BE IT FURTHER, RESOLVED, that the Town also supports federal legislative proposals H.R. 5070 and S.2831 to provide federal funds for this effort and pledges its community to work with concerned organizations to seek solutions to these issues. 8. Authorization - Microfilm Contract Ms. DiCioccio said that she was requesting the Town Board approve the contract with Burrows Systems to provide microfilming services to the Sound Shore Records Management Group, which the Town is lead agency for. She added that the request for bids had been sent out, three bids had been received in response, and that based on past criteria followed, she recommended that the lowest responsible bidder be awarded the contract. (Burrows Systems) The following bids were received: MSL Metropolitan Microform Ltd. Filming $ 150.00 per M images Huntington Station, NY Prep 20.00 per hour Diazo Dupes 9.50 per roll Silver Dupes 18.50 per roll Operator (2) 65.00 per day/each L.M.G. =.. Inc. NY LL State Microfilm Operator (at site) (2) $ 65.00 per day/each Exchange Place Document Prep 20.00 per hour New York, NY Filming-Planetary 145.00 per M images Duplicate Rolls 1. Silver (direct) 20.00 per roll 2. Diazo 10.00 per roll **Burrows Systems Hempstead Turnpike Filming $ 105.00 per M images West Hempstead, NY On-Site Filming 50.00 per day/each Silver Dup Roll 16.00 each roll Diazo Dup Roll 8.50 each roll Handling 20.00 **(Lowest Bidder) The Town Clerk also requested that if the Board so approves, that she be authorized to execute said contract, which had been reviewed and revised by the Town Attorney. Councilman Ryan said that he had read that Pat had written and received the highest grant in the State at $73,500, and that he wanted to congratulate her. On motion of Councilman Ryan, seconded by Councilwoman Price, it was unanimously, RESOLVED, that the Town Board does hereby award the bid for microfilming of The Sound Shore Records Group documents to Burrows Systems, Inc., 248 Hempstead Turnpike, at the following pricing: 9 September 9, 1992 Filming $ 105.00 per M images On-Site Filming 50.00 per day/each Silver Dup Roll 16.00 each roll Diazo Dup Roll 8.50 each roll Handling 20.00; and BE IT FURTHER, RESOLVED, that the Town Board does hereby authorize the Town Clerk to execute and sign a contract with Burrows Systems, to provide said services not to exceed, $73,500, said contract for a teen of one year, renewable on the option of both parties for three years. 9. Authorization - Insurance Claim Mr. Altieri .explained that the Towns insurance carrier had recently settled the Torretta claim against the Town for $17,000, and since the Towns policy contains a $25,000 deductible clause, authorization was needed to reimburse our insurer, Reliance Insurance Co. Councilman McGarr asked the reason for the claim and settlement. The Administrator replied that it was an auto accident claim that occurred May 21, 1990, whereby Mary Torretta, traveling south on Weaver Street, stopped to make a left turn into the rear driveway of the Chevy dealership when her car was struck in the rear by Police Officer Valenzas, who was responding to a call at the Larchmont Motel Officer Valenzas had said that Mrs. Torretta,s car had stopped in front of his vehicle, he applied the brakes, but skidded on the wet pavement and rear-ended her car. He said that Mrs. Torretta had claimed to have suffered back injuries, disabling her for nine months. After a discussion regarding settlements under $25,000 and the wisdom of allowing the insurance company to settle without the Towns input, a motion was put forth; On motion of Councilwoman Price, seconded by Councilwoman O,Flinn, it was unanimously, RESOLVED, that the Town Board does hereby authorize reimbursement to Reliance Insurance Co., for $17,000, which represents the amount Reliance paid to Mary Torretto, claimant against the Town, in settlement of a claim for injuries incurred in an accident May 21, 1990, said settlement ending all claims by claimant against the Town. 10. Request from Fort Chester - Columbus Day Parade The Administrator said he had received a memo from the Mayor of Port Chester requesting permission marathon runners to pass through the Town of Mamaroneck, which is part of the celebration re-enacting the first New York State National Marathon. He said that no more than 20 to 30 people are expected to participate, the date of which-is Sunday, October 11th. Following a very amusing conversation regarding participating, 10 i September 9, 1992 On motion of Councilwoman Otrlinn, seconded by Councilman McGarr, it was unanimously, RESOLVED, that the Town Board does hereby give permission for the Village of Port Chester to route their marathon runners through the Town on Sunday, October 11, 1992. 11. Salary Authorizations - Senior Call-In Program - Police Department (voted on earlier) The Town Administrator requested authorization to hire Margaret Rayburn to work on the Call-in program for Seniors, saying she would be replacing Ann Frimmet. On motion of Councilman McGarr, seconded by Councilman Ryan, it was unanimously, RESOLVED, that the Town Board does hereby authorize the hiring of Margaret Rayburn to work for the Senior Citizen Calling Program at a rate of $8.00 per hour, effective September 8, 1992, for two morning per week. PROCLAMATION - Constitution Week The Supervisor read the proclamation into the record. (At end of minutes) TOWN CLERK REPORTS The financial report for the month of August 1992 was filed for the record by the Town Clerk ADJOURN4ENT On motion of Councilman Ryan, seconded by Councilwoman O,Flinn, the meeting was unanimously adjourned at 10:11 pm into Executive Session. Respectfully submitted, Pa icia A. DiCioccio Town Clerk i 11