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HomeMy WebLinkAbout2020_10_21 Town Board Minutes October 21, 2020 MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD OCTOBER 21, 2020 BEGINNING AT 5:00 PM. PURSUANT TO THE GOVERNOR’S EXECUTIVE ORDER NO. 202.1, SUSPENSION OF LAW ALLOWING THE ATTENDANCE OF MEETINGS TELEPHONICALLY OR OTHER SIMILAR SERVICE: Article 7 of the Public Officers Law, to the extent necessary to permit any public body to meet and take such actions authorized by the law without permitting in public in-person access to meetings and authorizing such meetings to be held remotely by conference call or similar service, provided that the public has the ability to view or listen to such proceeding and that such meetings are recorded and later transcribed; PRESENT: Supervisor Nancy Seligson Councilwoman Abby Katz Councilwoman Jaine Elkind Eney Councilwoman Sabrina Fiddelman Councilman Jeffery L. King ALSO PRESENT: Christina Battalia, Town Clerk Stephen V. Altieri, Town Administrator Connie Green O’Donnell, Deputy Town Administrator William Maker, Jr., Town Attorney CALL TO ORDER - WORK SESSION Additionally Present: Lindsey Luft Assistant to the Town Administrator On motion of Councilwoman Elkind Eney, seconded by Councilwoman Fiddelman, the Work Session was unanimously opened at 5:00 p.m. Presentation – Westchester County Commissioner of Planning – Status of Housing Settlement Norma Drummond the Westchester County Planning Commissioner presented a PowerPoint presentation titled ‘Westchester County Housing Needs Assessment’, which included research, data, analysis and recommendations. Presentation - Sustainable Westchester - Westchester Power Carmen Santos the Outreach Coordinator for Sustainable Westchester presented a PowerPoint presentation titled ‘Westchester Power Bid Results & New Contract Information’. Ms. Santos’s PowerPoint described who Westchester Power is, what they do, as well as describing how local energy aggregation th works. Sustainable Westchester will be offering a virtual information session on October 29 at 5:00pm. Residents’ can also obtain information at info@sustainablewestchester.org as well as videos on YouTube. Continued Review – Rock Removal Law th The Town Board continued to review the draft law provided to them at the October 7 Town Board Meeting. Mr. Maker is still working on drafting legislation reflective of the Town Board’s comments from th October 7. Mr. Maker will have that draft for the Town Board at the next meeting. Continued Review – Town of Mamaroneck COVID-19 Response The Town Board reviewed the current local law suspensions. Supervisor Seligson noted that a number of residents have asked for the removal of the suspension of overnight parking. After some discussion, the Town Board agreed to remove the suspension for overnight parking with the next declaration. Additionally, the Town Board asked for draft legislation to memorialize the fifteen-minute parking currently operating on Myrtle Boulevard near the businesses close to N. Chatsworth. 1 October 21, 2020 Overview – Tentative 2021 Town Budget Additionally Present; Tracy Yogman Town Comptroller Mr. Altieri and Ms. Yogman displayed and discussed the submission of the 2021 Tentative Budget, giving the Town Board an overview. The Town Board discussed and then amended the Budget Meeting Calendar and will vote on that during the Regular Meeting. Overview - Town of Mamaroneck Website Redesign Lindsey Luft Assistant to the Administrator explained that the Town has an opportunity for a free website redesign and is about to begin the preparation, review and analysis process. The Town Board was given instruction on how they can review and comment on changes they would like to see and issues they would like to see resolved. Ms. Luft presented an Action Plan and timeline. Update – Election Polling Sites - Town of Mamaroneck Mr. Altieri stated that there would be nine polling locations in the Town of Mamaroneck on Election Day. This is a reduction from eleven in 2019. The Town has offered for use by the Board of Election (BOE) the Maxwell Yard and the Senior Center. The Town is working with the BOE on logistics. Proposed Local Law Amendment – Residential Parking Permits The Town Board reviewed the law and will set the public hearing during the Regular Meeting this evening. New Business Councilwoman Elkind Eney reported that she met with representatives from the Town’s Comprehensive Plan consultants. They were informed that the Town Board is not inclined to begin now, and then discussed an April 2021 start date. Not all members of the Town Board were comfortable with an April 2021 start date. The Town Board asked Mr. Altieri to forward to them the proposal, contract and schedule of deliverables from the Town’s consultant. Supervisor Seligson reported that she met with theSustainability Collaborative and discussed with them a structure for reporting to the Town Board, including a budget and an annual plan. They were asked to communicate with the Town Board and no other Boards, and that they should plan to meet with the Town Board on a quarterly basis. Supervisor Seligson reminded the Town Board that they previously discussed, and was not in favor of, a cell tower moratorium. EXECUTIVE SESSION On motion of Councilwoman Elkind Eney, seconded by Councilman King, the Board unanimously agreed to enter into an Executive Session to discuss appointments to the Recreation Commission and the Housing Authority. On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, the Board unanimously agreed to resume the Regular Meeting. New Business (continued) Supervisor Seligson asked the Town Board to consider separating out the worksession from the regular meeting and hold the worksession’s in person, adding that it would be beneficial to not always meet virtually. The Town Board reviewed dates and settled on the second Monday and fourth Tuesday as worksession dates, and maintain the first and third Wednesday’s as regular meetings. The settling of these meeting was added to the regular agenda for this evening. 2 October 21, 2020 CALL TO ORDER - REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Seligson at 8:00 p.m. Supervisor Seligson noted that the Town Board met for a worksession beginning at five o’clock this evening. SUPERVISOR’S SUMMARY REPORT I was working in my office, late one night When my eyes beheld an eerie sight For the Town’s Coronavirus numbers, began to rise And suddenly to my surprise They wore the mask, they wore the covid mask The Covid mask, just like Fauci asked They wore the mask, it caught on in a flash They wore the mask, they wore the covid mask Happy Halloween! Now for the important stuff: th Early voting starts Saturday, October 24 and the Mamaroneck Town Center is one of the early voting centers. All registered voters in Westchester County can vote early at any of the early voting centers. You can also drop off completed absentee ballots at the early voting centers without waiting on any in-person voting line. There will be signs indicating this and social ambassadors from the Board of Elections to greet each voter and determine whether they wish to drop off an absentee ballot or vote in person. They will then direct the voter and encourage Coronavirus protocols. The exact dates and times for early voting are on the Town website, have been email blasted to those who have signed up for Town notices and tomorrow, I will issue a robocall to alert people. I recommend voting early to avoid long lines on Election Day, or dropping your absentee ballot off to avoid using the postal service. There will be nine polling stations in the Town on Election Day. That is a great improvement on the one we had for the most recent primary. All of the voting information is on the Town website and you can call the Town Clerk’s office at 381-7870 for assistance. Thanks to everyone who completed the Census 2020 form. The Town closed out the Census with a 75.3% response rate which was higher than our 2010 and 2000 response rates. The Town Board, along with the board of trustees of the Village of Larchmont will hold a public hearing on Monday, October 26 at 6:00 pm via Zoom to discuss a proposed change to the solid waste law to make curbside pickup of garbage permanent. The proposal also includes an exemption for residents over 70 years old. The Larchmont Mamaroneck Joint Garbage Commission is a bi-municipal commission and needs both elected boards to amend the law in order for a legislative change. The information on how to view and participate in the public hearing is on the Town website and has been email blasted to those who have signed up for Town notices. Please don’t worry that your only opportunity to comment is at the public hearing. You are welcome to provide comments by email or letter as well. This past weekend Boy Scout and Mamaroneck High School senior, Yuji Kono and community organizations dedicated a bench and plaque at the Quaker-Barker Cemetery on the Boston Post Road in Larchmont. The project was Yuji Kono’s Boy Scout Eagle badge community service project, and included working with Town Historian, Lynne Crowley, of the Larchmont Historical Society, Town Highway Department General Forman Alan Casterella and the Lions Club. Thank you Yuji for improving an important place of Town history. Leaf collection has begun and we need your cooperation to make it run smoothly and efficiently. Please do not put leaves near a storm drain catch basin. Do not put branches or other garden waste with the leaves. Leaf piles contaminated with other materials will not be collected. The Town will make every effort to collect leaves from every street every two weeks. Leaf collection is planned to end December 15. PUBLIC HEARING – Town of Mamaroneck Public Housing Agency Annual Public Housing Agency Plan and an Administrative Plan The following Notice of Public Hearing is entered into the record as follows: 3 October 21, 2020 NOTICE OF PUBLIC HEARING BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, and further pursuant to Executive Order No. 202.1 Suspension of Article 7 Public Officers Law, a Public Hearing will be held on October 21, 2020 at 8:00 PM or as soon thereafter as is possible, to consider the Town of Mamaroneck Public Housing Agency Annual Public Housing Agency Plan and an Administrative Plan, telephonically from the Town Center, 740 W. Boston Post Road, Mamaroneck, New York. Join the webinar Zoom meeting via the link provided on the Meeting Agenda and on the Town Board meeting notice issued prior to the meeting. Or you may comment by writing to publicqc@townofmamaroneckny.org and viewing from LMC Media’s website https://lmcmedia.org/ or local municipal access television (Cablevision (Optimum) 76 or Verizon (Fios) 35). The full text of this document can be viewed on the Town’s website, or by calling the Town Clerk’s Office at 914-381-7870, for a mailed copy. Published: October 14, 2020 On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, the Public Hearing was unanimously opened. Additionally Present: Anna Danoy Director of Community Services and Housing Ms. Danoy gave an update on changes to the plan including current updates and the process for opening up the current waitlist. The Annual Plan specifically addresses the proposed goals and objectives of the Housing Choice Voucher Program for the next five years. Additionally, Ms. Danoy will be discussing with Westchester County Planning Commissioner, Norma Drummond, the proposal for prioritizing Westchester County residents for the new opening of the housing waitlist. Supervisor Seligson asked Lindsey Luft if any viewers had (virtually) raised their hand to speak, and Ms. Luft responded that although there are attendees, no one has raised a hand to speak. On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, the Public Hearing was unanimously closed. On motion of Councilwoman Elkind Eney, seconded by Councilwoman Fiddelman, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the Town of Mamaroneck Public Housing Agency Plan and an Administrative Plan for the years 2020 – 2024. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye CITIZEN’S COMMENTS Supervisor Seligson asked Lyndsey Luft if any viewers had (virtually) raised their hand to speak, and Ms. Luft responded no. BOARD OF FIRE COMMISSIONERS Commissioner Seligson called the Meeting to order, and then on motion of Commissioner Elkind Eney, seconded by Commissioner Katz, the Board of Fire Commissioners was unanimously declared open. 4 October 21, 2020 Present were the following Members of the Commission: Commissioner: Nancy Seligson Commissioner: Abby Katz Commissioner: Jaine Elkind Eney Commissioner: Sabrina Fiddelman Commissioner: Jeffery L. King 1. FIRE CLAIMS On motion of Commissioner Elkind Eney, seconded by Commissioner Katz, it was RESOLVED that this Commission hereby authorizes payment of the following Fire Department Claims as approved by the Fire Chief and audited by the Comptroller’s Office: VENDOR DESCRIPTION Amount Chatsworth Cleaners Uniform cleaning Sept. 2020 50.95 Fire-End & Croker Corp. Akron 1.5" Fog Nozzle 1,211.90 Foley Hardware Brush and glue for fire extinguisher repair 17.08 Grainger Medical supplies, glass & bathroom cleaners, brush & handles 128.47 Home Depot Faucets and sinks for Career Staff vanities 436.00 Sound Shore Pest Exterminating Services on 9/23/20 Control 65.00 Tony's Nursery Inc. (2) propane tank exchange and 4 begonias 89.97 Town of Mam'k PFFA Life Insurance for Career Staff of 14 for July-October 2020 990.36 UniFirst Corp Cleaning Supplies 9/18, 10/2, 10/9/2020 275.29 Verizon TMFD 300M Fios Redundant Circuit 9/26-10/25/2020 268.86 Villa Maria Pizza Food for Explorer and New Member Drill Oct. 2020 34.90 Total $ 3,568.78 The above resolution was put to a roll call vote: Commissioner King Aye Commissioner Fiddelman Aye Commissioner Elkind Eney Aye Commissioner Katz Aye Commissioner Seligson Aye There being no further business to come before the Commission, on motion of Commissioner Elkind Eney, seconded by Councilwoman Katz, the Commission unanimously adjourned and the Town Board reconvened. AFFAIRS OF THE TOWN 1. Submission – 2021 Town of Mamaroneck Tentative Budget The Town Administrator and the Town Comptroller presented an overview of the Tentative Budget. The following Transmittal Letter is entered into the record: 5 October 21, 2020 October 21, 2020 Honorable Supervisor Nancy Seligson Honorable Members of the Town Board Honorable Christina Battalia- Town Clerk Re: Town of Mamaroneck 2021 Tentative Budget We present to the Supervisor and Town Board and the community, the 2021 Tentative Town Budget for the fiscal year beginning January 1, 2021. This first version of the Town Budget is a financial plan that anticipates a most challenging year ahead. For the first time in our experience, we are preparing a budget in somewhat unchartered waters as local governments endeavor as how best to operate in the new world of the COVID 19 pandemic. We have used our experience and that of the Town’s executive staff to develop realistic plan based on a conservative approach to projected revenue streams and expense savings. Where we have, an advantage is the financial strength of the Town government and its ability to engage the challenges of the coming year. As is our practice, we have taken a conservative outlook to projecting revenues and expenses. Our reliance on financial projections for both expenditures and revenues avoids large fluctuations in Town budgets and ultimately the property taxes levied in the community. Our surplus management policy protects reserve balances and avoids misapplication of reserve funds that can be problematic for future budgets. This Town budget reflects a thoughtful and conservative approach of estimating revenues, expenses, reserve applications and tax levies to accomplish the mission of the Town government. Our strong reserve positions allowed us to weather the COVID-19 pandemic in 2020 and have funds available for the unexpected events and projects related to the pandemic in 2021. In addition to the pandemic, the Town responded to Tropical Storm Isaias in August. Yet another example of how the Town’s strong financial position and surplus management policy allow for an effective response to unscheduled events without major impacts to the taxpayer. In response to the pandemic, the Town took swift action early in 2020 to protect the residents and employees while keeping essential Town services available throughout the New York State mandated shutdown. We have effectively managed staffing resources, conducted public videoconferencing to keep the public informed, conducted tax collections and other operations remotely by providing free on-line options to residents. The Town delivered home meals to seniors and successfully implemented a safe and strategic reopening of Town recreation services as permitted with waived or reduced fees. The Town provided extensions for property tax payments and extended deadlines to apply for and renew property tax exemptions and for filing assessment grievances. All of these measures were to ease the stress on the community brought about by the pandemic. We have once again had our Aaa credit rating reaffirmed by Moody’s in 2020 as a result of our conservative management and stable fund balance. The rating allowed the Town to issue debt for capital projects at a very low rate of 1.94%. The Town also refinanced certain bonds at 1.1% providing a substantial saving to taxpayers. Maintaining the Town’s credit rating will be a strategic goal as we move forward with critical capital projects at a lower cost. The proposed tax levy increase of 1.81% for 2021 is below the allowable tax levy increase under the New York State Property Tax Cap Guidelines. Our goal each year is to present a budget that finances municipal services at the greatest value possible to the community. There is a general assumption in the proposed budget that the challenges brought on by the pandemic will be in place through at least the first half of 2021. One example of the challenges is for Recreation Department services. Because of New York State, mandates and the goal of keeping the community safe many recreation programs were severely limited or cancelled. It is important to point out that this budget proposes maintenance of basic Town services within the allowable tax levy cap despite significant cost increases for health insurance, and pension contributions brought on because of the current economic conditions. We have implemented the following financial strategies in preparing this budget:  Vacant staff positions were reviewed and eliminated when possible  Revenues and expenses have been reviewed and realistically estimated  Capital projects have been deferred  In depth review of our information technology systems  Negotiated multi-year collective bargaining unit contracts  Refinanced debt at a significant savings  Cost sharing services with neighboring villages 2021 Tentative Budget Overview 6 October 21, 2020 The budget as proposed totals $42.3million, an increase of less than 1% from 2020. Non-property-tax revenues to support the budget total $12.2million, a decrease of 7.1% from last year. To finance a portion of the proposed capital project program for 2021 and help stabilize the required tax levy increase, an application of $2.5million of fund balance is appropriated to the budget. This is an increase of 34% over last year. The Property Tax Cap Each year local governments in New York State must consider whether to adopt budgets that comply with the Property Tax Cap Legislation imposed by the Governor and New York State Legislature in 2011. Most local officials agree that the tax cap legislation does not reflect the realities of delivering municipal services and does not take into account long-term capital infrastructure needs. Compliance with the tax cap is particularly difficult for local governments, since the State government has failed to increase aid to local governments as it has to school districts in New York on close to ten years. For 2021, the State has indicated that it will likely reduce state aid by as much as 20%. Unlike higher levels of government, the Town can only depend upon a limited number of sources of non- property tax revenues to fund the Town Budget and offset property taxes. To maintain stability in year-to- year changes in property taxes and tax levies, the Town has initiated the use of fees as an alternative to property taxes. Where fees are applied, the cost of services is borne either in part or in total by those using the service. The idea being that the property owner pays only for what they use. The Town has used this alternative successfully for Recreation Services, Ambulance Services, and Water and Sewer Services. However, the use of fees is not a universal remedy since many other municipal services do not lend themselves to a fee based system. The Tax Cap legislation was enacted in 2011 and since then the Town has complied with the tax cap guideline in five of the last nine budgets. The tax levy in the 2021 Tentative Town Budget is actually under the State tax cap guideline. Based upon the mandated formula, the 2021 Town tax cap limit is 2.2%; meaning a maximum increase in the 2020 tax levy of $595,884. The proposed tax levy is $27,534,613, an increase of $488,973, or 1.81%. The Town is very cognizant of the economic conditions many residents are facing and keeping the tax rates as low as possible was an important goal when developing this budget. Capital Projects The 2021 Budget includes funding for capital projects either in progress or representing new initiatives. These projects are prioritized for funding purposes. A capital plan is a tool to assess the long-term capital project needs of the Town with projected funding sources. While a comprehensive capital plan is to forecast future needs, it requires annual updates to reflect the status of projects, new capital priorities, revised estimates and coordination of funding sources. As a result, of this review, many of the 2020 capital projects were deferred to 2021. The 2021 Capital Budget includes the deferred projects from and new projects planned for 2021. The projects selected for 2021 generally included funding through government grants and projects that were critical to the Town’s infrastructure. Through the strategic use of fund balances, a portion of the Town’s capital projects can be funded on a pay-as-you-go basis. The balance of the Town’s proposed capital plan will be funded through the sale of bonds. The challenge of maintaining our infrastructure will be a continuous effort by the Town. Investments in capital infrastructure are critical if we are to continue to provide municipal services to the community to insure clean water, safe roads and a healthy environment. Sometimes it is easy to forget the underground utility systems that provide clean water each day and carry away sanitary sewage from our kitchens and bathrooms. Each year as our infrastructure gets older, the need for maintenance and replacement grows. The Town has come to realize that deferring capital infrastructure improvements only leads to far greater expense in the future. For that reason, we have endeavored to maintain a robust program of capital improvements. For 2021, the Town is proposing a $12.2million-dollar capital improvement program designed to keep up with our infrastructure and other capital needs. Of this total $7.1million represents deferred projects from 2020. Some of the major projects included in the 2021 Capital Plan include the following:  Town-wide street resurfacing program  Continuation of Sanitary Sewer System Improvements  Improvements to the Town’s Water Transmission System  Equipment replacements necessary to maintain Town services  Improvements to Recreational Facilities to enhance leisure services to the community 2021 Property Taxes The apportionment of the tax levy is a function of total property assessments for each of the Town’s nine budget funds. The 2021 property taxes are based upon property assessments that were finalized in September of 2020 by the Town Assessor. Total assessments applying to the Townwide fund increased by 7 October 21, 2020 about $15million. Assessment increases for other budget funds ranged from $1.0 to $19million. Each budget fund by law must have its own property assessments and tax rates. The exception to that guideline is for those funds that financed totally through fees and charges. The Town of Mamaroneck and the Villages of Larchmont and Mamaroneck continue to be desirable communities in which to live and as such, there was a small increase in the average residential assessed valuation to reflect changes in the local real estate market. An average single family home is assessed at $1.251 in the Town. Understanding the Town of Mamaroneck Budget is not always easy because of the different budget funds. Many do not realize that the Town provides services to the unincorporated Town as well as the Villages of Larchmont and Mamaroneck. Property owners in the Villages receive from the Town, tax collection services for school and county taxes, recreational services, property assessment services and ambulance service. Property owners in the unincorporated area, receive a full menu of services including Police, Fire, Sanitation Collection and Road Maintenance among others. For property owners in the unincorporated area with an average assessment of $1.257 million the 2021 Town Property tax will be $7,082 for all services. This is an increase of $68 or .97% over 2020. For property owners in the Villages with an average assessment of $1.251 million, their property tax obligation to the Town will be $722, an increase of $24 or 3.4%. Individual property tax bills will vary depending upon the assessment when compared with the average. Other Revenues The Town depends upon a variety of revenue sources in order to finance government operations. The property tax remains the largest source of revenue (65%) to the Town. In 2021, the estimated tax levy will be $27,534,613, an increase of 1.81% over 2020. The tax levy reflects not only increases in expenses but also the performance of revenues other than property taxes. Several of our non-property taxes are directly connected to regional and national economic performance. The volatility in these revenues is therefore cause for us to estimate revenue projections conservatively. The pandemic has had a noticeable effect upon the expected performance of the Town’s non-property revenues. Overall non-tax revenues will decrease by over $940,000 or 7% for 2021. The most impacted revenues are for Recreation Services, Parking Permits, interest income and fines. In addition, we can expect a 20% decrease in aid from New York State. A 3% reduction is expected in sales tax revenue however, revenue from mortgage tax is expected to increase by $50,000 to $1.3million in 2021. Expenditures The Town’s total expenditures for 2021 are projected to be $42.3 million, an increase of $194,166 or less than 1% over 2020. The increase in expenditures is primarily a result of adjustments to expenses for personnel services, employee benefits, increases in technology expenses and appropriations for capital projects. Municipal services continue to be very labor intensive. Salaries and wages, exclusive of associated fringe benefits comprises almost 63% of the Town budget. Over the past four years, the Town has entered into long-term employment agreements with all of our major bargaining units, providing budgetary certainty for expenses over multiple years. Employee benefits will increase by just under $400,000 in 2021 with the major driver of the increase being the pension contribution to the New York State Retirement System. Fund Balance The 2021 budget provides for an application of reserves of $2.5million an increase of about $645,000 over last year. Approximately 26% of this allocation is for one-time expenses including capital projects funded on a pay-as-you-go basis. The balance of the allocation is for operations. Conclusion Considering the unique circumstances in which this budget is prepared, we believe the 2021 Town Budget is a responsible budget that effectively meets the needs of the community. The magnitude of the Town’s financial strength is quite evident in this budget. Our history of conservative financial management has allowed the Town government to endure a major national emergency yet maintain Town services at a good value. Of equal if not greater importance is that this budget provides the means for the Town to plan and protect our community in the future. Ours is an older community and with that comes the task and the challenge of maintaining older infrastructure to continue municipal services now and in the future. Much of the 2021 Capital Improvement Program is dedicated to the upkeep of our facilities, technology and infrastructure. Our continued application of technology to our day-to-day operations is another example of our looking to the future. Technology takes on a new meaning in the 2021 budget as we plan for a future where working remotely may become a necessity should another event like the pandemic were to occur. 8 October 21, 2020 In closing, we would like to give our many thanks to the department heads and staff for their work on the 2021. They understood the situation that the Town was working under and rose to the occasion. The budget provided by the departments reflected the need to continue to provide valuable services to the community but with fewer resources. We hope that the community will take the time to read the budget document. As you read this budget, you will find many further details and charts that explain what comprises the major expenses and revenues as well. The document will provide an in depth understanding of how the Town government works. We look forward to now working the Supervisor and Town Board on this budget. 2. Authorization - Westchester County Snow and Ice Agreement On motion of Councilwoman Katz, seconded by Councilman King, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the renewal of the agreement between the County of Westchester and the Town of Mamaroneck for snow and ice control for a period to commence on October 1, 2020 and expiring on September 30, 2025. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 3. Report of Bids – TA-20-06 Larchmont VAC-HVAC Improvements and Transfer of Funds On motion of Councilwoman Elkind Eney, seconded by Councilwoman Fiddelman, the following was approved; WHEREAS, on September 11, 2020 the Town publically opened and read ten (10) bids for Contract TA-20-06 Upgrade of HVAC Systems for Larchmont VAC. NOW, THEREFORE, BE IT RESOLVED, that the Mamaroneck Town Board does hereby award Contract TA-20-06 to the lowest responsible bidder meeting all of the Town’s requirements, Tri-Cat Electric Corp, at a total cost of $147,756.95, and BE IT, FURTHER RESOLVED, that the Town Administrator is hereby authorized to execute said contract on behalf of the Town. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye On motion of Councilwoman Fiddelman, seconded by Councilwoman Elkind Eney, it was RESOLVED, that the Mamaroneck Town Board does hereby authorize the transfer of funds in the amount of $57,300.00, as detailed by the Town Comptroller in the following schedule. 9 October 21, 2020 2020 CAPITAL BUDGET AMENDMENTS Item CAPITAL FUND # Amount (FUND H): Transfer from General 1 $57,300 Revenue H.0000.5031.2020-59 Fund Increase 57,300 Expense H.4191-0400-2020-59 LVAC Building Improvs Increase Item GENERAL FUND # (FUND A): 2 $ 57,300 Expense A.9900.9950 Transfer to Capital Increase Appropriated Fund $57,300 Income A.0000.5995 Balance Increase The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 4. Consideration of Certiorari On motion of Councilwoman Elkind Eney, seconded by Councilman King, it was RESOLVED, that the Town Board hereby authorize the settlement of the following tax certiorari on the following terms: 1060 Bayhead, LLC 1060 Bayhead Section/Block/Lot: 9-58-132 Town of Mamaroneck/Village of Mamaroneck Year Assessment Amount of Reduction Reduced Assessment 2015 $7,780,000 $-0- $7,780,000 2016 $7,780,000 $780,000 $7,000,000 The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 5. Set Public Hearing – “Change in the Permits Expiration Date and Elimination of the Part-Year Permit” Law On motion of Councilwoman Elkind Eney, seconded by Councilman King, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby set the date for a Public Hearing on “Change in the Permits Expiration Date band Elimination of the Part-Year 10 October 21, 2020 Permit” Law, for November 4, 2020 at 7:00 p.m. at the Town Center, 740 West Boston Post Road, and BE IT FURTHER, RESOLVED, that the Town Clerk is hereby authorized to publish the notice of said hearing in a newspaper appointed as an official newspaper, and that said Notice, be posted. 6. Appointment Boards and Commissions – Housing Authority On motion Councilwoman Fiddelman, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that Barry Wohl be appointed to the position of Member A of the Town of Mamaroneck Housing Authority, and BE IT FURTHER RESOLVED, that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law and shall expire on December 31, 2023. 7. Adoption – Revised 2021 Budget Calendar On motion of Councilwoman Elkind Eney, seconded by Councilwoman Fiddelman, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby revise the 2021 Budget Calendar to include the following three in person meetings: October 24, 2020 from 9:00 a.m. – 10:30 a.m. – Budget Overview - Courtroom November 7, 2020 8:30 a.m. – 1:00 p.m. – Departmental Review – Senior Center November 19, 2020 5:00 p.m. – 7:30 p.m. – Capital Plan Review – Courtroom 8. Adoption – Worksession Meeting Dates On motion of Councilwoman Fiddelman, seconded by Councilwoman Elkind Eney, it was RESOLVED, that the Mamaroneck Town Board does hereby set the upcoming in person thth Worksessions for October 27, beginning at 5:30 p.m. and November 9, beginning at 6:00 p.m. The Supervisor Seligson reminded the audience that these meetings are worksessions which are a forum for the Town Board to meet free of public comment. These meeting will be in person and the public is welcomed to attend, but are not allowed to provide comment or ask questions. The Regular Meetings, on November thth 4 and November 18, are the opportunity for public comment. APPROVAL OF MINUTES On motion of Councilwoman Elkind Eney, seconded by Councilman King, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby approve the Board Minutes from the meeting of October 7, 2020. 11 October 21, 2020 REPORT OF COUNCIL The Town Board Members reported on their various activities and meetings since the last Town Board Meeting. ADJOURNMENT On motion of Councilwoman Fiddelman, seconded by Councilman King, the meeting was unanimously adjourned at 9:40 p.m. ________________________________ Submitted by Christina Battalia, Town Clerk 12