HomeMy WebLinkAbout1999_10_20 Town Board Regular Minutes TOWN OF MAMARONECK
TOWN BOARD AGENDA
REGULAR MEETING -Wednesday, October 20, 1999 - Town Center Court Room - 8:15 PM
THE TOWN BOARD WILL CONVENE at 6:45 PM into a Work Session to discuss the possible sale
of land and at 7:30 PM convene into an Executive Session to discuss personnel.
CONVENE REGULAR MEETING
RECESS INTO WORK SESSION
CONVENE EXECUTIVE SESSION
RECESS WORK SESSION
RECONVENE REGULAR MEETING
CALL TO ATTENTION - Location of Exits
PUBLIC HEARINGS -Town of Mamaroneck Public Housing Agency Five Year Plan
- No Parking Here to Corner- Bryson Street and Murray Avenue,
- Colonial Avenue and Murray Avenue
AFFAIRS OF THE TOWN
1. Submission of 2000 Tentative Town Budget
2. Appointment - Cable Television Board of Control
3. Authorization - Consulting Agreement- Engineering Services
4. Authorization - Consulting Agreement-Appraisal Services
5. Salary Authorization - Recreation
PROCLAMATIONS - UNITED NATIONS WEEK
- SCHOOL BOARD RECOGNITION WEEK
APPROVAL OF MINUTES - June 16, 1999
- July 14, 1999
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
SUPERVISOR REPORTS
REPORTS OF THE COUNCIL
Next regularly scheduled meetings - November 3, 1999
- November 17, 1999
Any physically handicapped person needing special assistance in order to attend the meeting
should call the Town Administrator's office at 381-7810.
MINUTES OF THE REGULAR MEETING OF THE TOWN BOARD
OF THE TOWN OF MAMARONECK AND THE BOARD OF FIRE
COMMISSIONERS HELD ON OCTOBER 20, 1999 AT 8:15 PM IN
THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON
POST ROAD, MAMARONECK, NEW YORK
PRESENT:
Supervisor Paul A. Ryan
Councilwoman Valerie M. O'Keeffe
Councilwoman Phyllis Wittner
Councilwoman Judith A. Myers
ALSO PRESENT:
Patricia A. DiCioccio, Town Clerk
Stephen V. Altieri, Town Administrator
Charlene Indelicato, Town Attorney
ABSENT:
Councilman Barry Weprin
CONVENE EXECUTIVE SESSION
The Board convened into a Work Session at 6:45 PM in Conference Room A of the Town
Center to discuss the possible sale of land and into an Executive Session 7:30 PM to discuss
personnel.
On motion duly made and seconded the Board adjourned to the Court Room.
CALL TO ORDER
The regular meeting of the Town Board was called to order by Supervisor Ryan at 8:30 PM,
who then pointed out the location of exits.
PUBLIC HEARINGS -Town of Mamaroneck Public Housing Agency Five Year Plan
- No Parking Here to Corner- Bryson Street and Murray Avenue, Colonial
Avenue and Murray Avenue
PUBLIC HEARING -Town of Mamaroneck Public Housing Agency Five Year Plan
On motion of Councilwoman Wittner, seconded by Councilwoman Myers, the hearing was
declared open.
TOWN OF MAMARONECK PUBLIC HOUSING AGENCY FIVE YEAR PLAN
The following notice was placed into the record:
PLEASE TAKE NOTICE, that a Public Hearing will be held by the Town Board of the Town of
Mamaroneck on October 20, 1999, at 8:15 PM or as soon thereafter as is possible, in the
Court Room of the Town Center, 740 W. Boston Post Road, Mamaroneck, New York to
consider adoption of the following Local Law:
The purpose of the Hearing is to review the PHA One-Year Plan and Five-Year Plan and
submit the approved plans to the Dept. of Housing and Urban Development before December
1, 1999.
October 20, 1999
The full text of this Local Law may be examined and copies obtained at the Town Clerk's
Office, during regular business hours (Monday through Friday, 8:30 AM to 4:30 PM or until
4:00 PM during June, July and August) at 740 W. Boston Post Road, Mamaroneck, New York.
PLEASE TAKE FURTHER NOTICE, that at said Public Hearing all persons interested will be
given an opportunity to be heard and that all persons are invited to submit written comments
prior thereto.
The Supervisor introduced Kathy Kopa, the Director of Community Services and Public
Housing.
Mrs. Kopa said this hearing was necessary to comply with Federal law, which requires a
plan be outlined for both one year and five years. The first step taken to begin building the
foundation for the Town of Mamaroneck Public Housing Agency Five-Year Plan and One-
Year Plan was to take a survey of all the Section 8 Program participants. Each family was
asked five questions:
1. Has this Agency treated you efficiently, ethically and professionally?
2. Have your housing problems been handled quickly?
3. Has our staff been courteous and helpful?
4. Have you been discriminated against by this Agency in any manner?
Without exception, the answers were YES to 1, 2 and 3; NO to 4.
5. Since joining the Section 8 Program , how has the quality of your life improved?
She said that some of the responses to question 5, representing a broad range of age,
income, and education, should be heard, as they speak volumes on the value and success of
this rental assistance program :
"The Section 8 Program has turned my life around 100%. Thank you".
(50 year old single mother)
"After undergoing my second hip replacement,without Section 8 things would be
very grim. Everyone in the office has been helpful and understanding, I can't thank
you enough...a truly professional operation. Thanks".,
(65 year old male)
"We feel safe and very peaceful." Husband &Wife
"I am so deeply grateful for this program . Having a small income is tough, but at
least I have a place to live! The staff at the office has been just wonderful to me
and I do not like to think where I would be without this Program ."
(45 year old single mother)
"I am grateful this program exists for single moms trying to move forward. Section
8 has been a blessing to me and my children."
(single mother of two)
90% of the elderly on our program ...I've been able to live independently. I have
less worry and peace of mind.
Mrs. Kopa said that she had given each of the Town Board members a copy of the Public
Housing Agency one and five year plan for review and comment and should there be any
changes they must be submitted by the end of November. The public comments can be
included with the submission which must be completed by December 1, 1999. In response
to a question, she said that there were 260 families receiving assistance from this program .
Supervisor Ryan commented that because our area is considered affluent, most people think
there is no need for a program such as this, which is not true. Mrs. Kopa has been able to
point many people in the right direction when they come to her for help, she has phenomenal
network of resources.
Someone asked if there is any help for homeowners. Mrs. Kopa replied there are programs
such as reverse mortgages that are very helpful.
Councilwoman O'Keeffe asked how a landlord becomes 9 li i
e ble for Section 8.
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October 20, 1999
Mrs. Kopa answered it was much easier now than when the program began, we presently
have 186 landlord participants in the Town and Villages.
Councilwoman Winner stated the program was well-run, everyone is left with there dignity,
and Mrs. Kopa did a fabulous job.
The Supervisor explained that the actual approval for the document will be voted on at the
next meeting and asked that the Administrator put it on the agenda for the first meeting in
November. He then thanked Mrs. Kopa.
On motion of Councilwoman Myers, seconded by Councilwoman O'Keeffe, the hearing was
declared closed.
PUBLIC HEARING - No Parking Here to Corner- Bryson Street and Murray Avenue,
Colonial Avenue and Murray Avenue
The following notice was placed into the record:
PLEASE TAKE NOTICE, that a Public Hearing will be held by the Town Board of the Town of
Mamaroneck on October 20, 1999, at 8:15 PM or as soon thereafter as is possible, in the
Court Room of the Town Center, 740 W. Boston Post Road, Mamaroneck, New York to
consider adoption of the following Local Law:
The purpose of the Local Law to establish a No Parking; No Standing, No Stopping Zone at
the intersection of Bryson Street and Murray Avenue and Colonial Avenue and Murray
Avenue.
The full text of this Local Law may be examined and copies obtained at the Town Clerk's
Office, during regular business hours (Monday through Friday, 8:30 AM to 4:30 PM or until
4:00 PM during June, July and August) at 740 W. Boston Post Road, Mamaroneck, New York.
PLEASE TAKE FURTHER NOTICE, that at said Public Hearing all persons interested will be
given an opportunity to be heard and that all persons are invited to submit written comments
prior thereto.
On motion of Councilwoman O'Keeffe, seconded by Councilwoman Winner, the hearing was
declared open.
The Administrator said this change was recommended by the Traffic Committee to provide
better visibility at that intersection.
Councilwoman O'Keeffe said she had made a visit to the intersection and the recommended
change to the intersection make sense.
Councilwoman Myers stated if the Town wants to encourage more children to walk to
school, we have to make it safer, and this amendment would provide more visibility.
Councilwoman O'Keeffe said we should also urge, and teach the children to cross where the
school crossing guard is stationed.
On motion of Councilwoman Winner, seconded by Councilwoman O'Keeffe, the hearing was
declared closed.
Warren Goodman, 96 No. Chatsworth, applauded the law, he said especially since he has a
five year old daughter who is attending kindergarten.
On motion of Councilwoman Winner, seconded by Councilwoman O'Keeffe, the following
Local Law was unanimously adopted:
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October 20, 1999
LOCAL LAW# 7 - 1999
This Local Law shall be known as "No Parking, No Standing, No Stopping Zone" at the
intersection of Bryson Street and Murray Avenue and Colonial Avenue and Murray Avenue.
Section 1 - Purpose:
To establish a No Parking, No Stopping, No Standing Zone at the intersections of Bryson
Street and Murray Avenue and Colonial Avenue and Murray Avenue.
Section 2 -Sign to be Erected:
Appropriate signs shall be erected at the above locations.
Section 3 -Severability:
Should any provision of this Local Law be declared invalid or unconstitutional by any court
of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect
any other provisions of the Local Law which may be implemented without the invalid or
unconstitutional provision.
Section 4 - Effective Date:
This Local Law shall take effect immediately.
Councilwoman O'Keeffe said that she had received complaints from the Washington Square
area regarding the parking for one hour restriction between the hours of 8 AM to 11 AM not
being enforced.
The Town Administrator said he would look into it.
Supervisor Ryan said that he had attended a Larchmont Senior luncheon where he had heard
many complaints that voting at the fire house on Weaver Street was inconvenient and hard
for many of them to reach. He said he had spoken to Carmine DeLuca about making the bus
available for a two hour period on election day.
Councilwoman O'Keeffe questioned the fairness of having the senior bus do this. The Town
Clerk said that anyone needing a ride should call her office and they will be provided with
the telephone numbers of party representatives who make themselves available to drive.
It was decided to look further at this matter.
The Proclamation was Taken Out of Order of the Regular Agenda
PROCLAMATION - UNITED NATIONS WEEK
The Supervisor said that the Town was flying the new United Nations Flag this week outside
of the Town Center thanks to Lee Bloom who had obtained it for us. He then introduced Lee
Bloom who was here to accept the Proclamation.
Mr. Bloom thanked him and the Board members, who he said have always been receptive in
proclaiming this week in recognition of the work done by the United Nations. The need to
have this wonderful organization recognized is being felt throughout the world. This
organization has the ability to reach objectives necessary to keep world balance. The federal
government has been criticizing them and not seeing the importance of their function. Nita
Lowy is an exception, she speaks up and rounds up support for the UN. He said our
government is one billion dollars in arrears on the dues, so he was especially grateful for the
Town's willingness to continue to issue this Proclamation.
The Supervisor then read the Proclamation into the record.
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October 20, 1999
PROCLAMATION
UNITED NATIONS WEEK
WHEREAS, the United Nations was established on October 24, 1945, and the
anniversary of its founding is observed each October; and
WHEREAS, 1999 has been designated as the International Year of Older Persons by the
United Nations General Assembly; and
WHEREAS, one out of every ten persons is now 60 years of age or above; and by 2150
one out of every three persons will be 60 years of age or above; and
WHEREAS, The United Nations Principles for Older Persons address the independence,
participation, care, self-fulfillment and dignity of older persons; and
WHEREAS, if the United Nations is to continue its important work in the advancement
of human rights, the protection of the environment, preventing and resolving conflict,
and promoting humane and democratic values, it must have the wholehearted support
of both the American people and the United States government; and
WHEREAS, the annual observance of the founding of the United Nations provides an
opportunity for public recognition of the importance of the United Nations for all of us.
NOW THEREFORE, BE IT
RESOLVED, that I, Paul A. Ryan,Supervisor of the Town of Mamaroneck and the Town
Board members hereby proclaim the week of October 24th to October 31, 1999 as
UNITED NATIONS WEEK
IN WITNESS WHEREOF,
I have hereunto set my hand and caused the seal of the Town of Mamaroneck to be
affixed this 20th day of October 1999.
Councilwoman Myers asked Mr. Bloom whether UNICEF was still being collected during
Halloween.
Mr. Bloom said they-were and last year's collection in our area was $9,326.00, the largest
ever collected. And in response to another question, he said the UN cards are also still
being sold at CVS, Straus' and at The Corner Store.
AFFAIRS OF THE TOWN
1. Submission of 2000 Tentative Town Budget
Mr. Altieri outlined the proposed Town Budget for year 2000 as follows:
The Town of Mamaroneck budget for the year 2000 will be the first Town budget in the new
millenium. There has been a great deal of hype connected with the new millenium that might
lead local government officials to rush to make significant changes in services and
operations. While there will be changes in how local governments conduct business, the
mission is essentially the same. Experience tells us that residents have high expectations
for basic essential services provided by the Town government. A new millenium does not
change that expectation. Thus, the tentative Town Budget for 2000 continues the tradition of
delivering high levels of service to the community. Each year the task is to develop a budget
that provides the resources needed for services at a value to the residents. In this budget all
current services are continued in their current form. Some programs are recommended for
expansion and new initiatives are also proposed. The following initiatives are proposed for
2000:
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October 20, 1999
• -Expansion of the current ice rink season
• Development of an interactive website
• Emphasis on upkeep and protection of our parks and conservation areas
• Allow the use of credit cards for Town permit fees
• Expansion of recycling effort to include organic waste
Each of these initiatives will be discussed in this report and during our worksessions.
Overview of 2000 Town Budget
Appropriations Revenues Tax Levy
Townwide $6,141,050 $4,367,625 $1,773,425
Part Town $6,554,155 $1,692,900 $4,861,255
Highway Fund/ $6,699,58 $1,033,350 $5,666,235
Districts
Townwide $649,200 $395,000 $254,200
Ambulance District
Debt Service Fund $68,000 $68,000
Totals $20,111,990 $7,556,875 $12,555,115
When compared with 1999, the total appropriations have risen by $698,760 or 3.5%. It is
important to note however that$304,000 of the increase is attributed to a three-year salary
adjustment for the Police Department. The collective bargaining agreement between the
Town and its police officers expired December 31, 1997. A settlement was reached in the
middle of 1999. Police Department salaries reflected in the 1999 budget are actually 1997
salaries. Salaries appropriated in the 2000 budget are actual salaries for the coming year.
Therefore allowing for this adjustment the true increase in expenditures proposed for 2000
is $395,000 or 2% above 1999 levels.
How does this budget affect the level of taxes paid by our residents? A resident property
owner with an average assessment of$20,000 in the Unincorporated Area that receives all
government services will receive a $68.00 increase in their total Town tax bill. An average
resident tax bill in the Unincorporated Area will rise from $3,272 to $3,340. The 2% increase
is the first since January of 1998. Residents of the Villages of Mamaroneck and Larchmont
that receive select Town services will see a reduction in their Town tax bill. The average tax
for Townwide services including Ambulance service will drop from $272 to $260 in 2000.
Increases in Townwide property assessments and statutory requirements for the
appropriations of certain revenues along with cost controls caused the decrease in the tax
rates charged to the Villages.
Expenditure Review
Real increases in expenditures are up 2% for 2000. Increases resulted from a variety of
factors. First there has been price inflation for certain goods and services. For instance
recent oil price increases have caused us to maintain or increase budget expenditures for
fuel and petroleum products. The single largest expenditure of the Town is for salaries and
benefits. Collective bargaining agreements for office, highway department and-paid
firefighters will expire in December 1999. The salary schedule in the budget for these
employees reflect 1999 salaries. Although allowances have been made in the budget for
salary adjustments the actual change is unknown. An adjustment has been made for the
new collective bargaining agreement with the Town Police Officers. As noted earlier the
prior contract expired in December of 1997. The new agreement with the police was reached
in mid-1999. Therefore the appropriation adjustment reflects three budget years of police
salaries.
There are two other budget items that should be mentioned in connection with personnel
costs. You will find in the budget that there are significant decreases in appropriations for
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October 20, 1999
contributions to the New York State Retirement System. The 1999 budget carries an
appropriation of$572,500 for retirement contributions. In 2000 the appropriation has been
reduced to $415,500, a reduction of$157,000. Strong investment income earned by the State
Retirement System has allowed for a dramatic rate reduction. Future rate projections have
not been offered by the State, however, representatives of the State Comptroller's office
believe the current trend in rate reductions will last for the next year or two.
We should expect that at some point when the economy changes retirement contribution
rates will again go up. Generally our other employee benefits cost will remain stable over
the next year.
The 2000 Town Budget contains a proposal to increase,the total personnel by one position.
An additional position in the Highway Department is proposed for maintenance of our parks
and planting areas. Further explanation of this proposal is provided later in the report.
Technology plays an increasing role in the operation of the Town government. Admittedly
the Town has taken a very conservative and deliberate approach to the introduction of
technology into our operation. Being at the leading edge of technology is sometimes a
costly venture that does not necessarily improve service to our residents. The 2000 Town
budget does include several technology initiatives that will improve service to our residents.
In 1999, the Town completed the construction of an internal network that will link all Town
departments and will serve as our pipeline to the internet. Appropriations in the 2000 budget
include funds for the design and implementation of an interactive web site. The site will
allow residents to obtain information on the Town government and eventually conduct minor
transactions. The capital budget includes appropriations for new hardware and software for
the Police Department, Town Clerk's Office, Engineering Department and Highway
Department. In the Police Department, the current software that processes records and
communications in the department will be upgraded. The Town Clerk has requested funding
for software specifically designed for the operations of a municipal clerk's office. With this
software access to records will be improved as well as the processing of licenses and
permits.
A digital camera and plotter are proposed for the Engineering Department to compliment the
existing design software currently in use. The equipment will be used to improve our
design capabilities for infrastructure improvements and replacements. Using the digital
camera will allow us to catalogue in our computers the many photographs taken of existing
conditions of our infrastructure. These photographs will be used to assist with decisions on
sidewalk, curb, and road improvements.
Also in the area of technology we plan the purchase of credit card swipe machines. The
swipe machines will be used for verifying the validity of.Recreation ID cards for entry to our
recreation facilities. More importantly we will introduce the use of credit cards for payment
of fees and charges. As a starting point, the credit card payment alternative will be
implemented in the Recreation Department and Building Department. It may also be
possible to expand the use of credit cards to the Town Clerk and Town Court. In addition to
the items mentioned here ten computers will be purchased as part of our ongoing
replacement program. The total expected cost for our technology initiatives is $90,000.
The following is a brief summary by budget account of other budget highlights:
A1440 -Town Attorney
In this budget we have increased the professional services budget for outside counsel by
$20,000 to $75,000. Predicting litigation is difficult. We do know for certain that fees for
counsel to negotiate and/defend certiorari proceedings will be necessary. The Town has
also retained special counsel to assist with our review of the proposed IKEA project in the
City of New Rochelle. Fees paid for our special labor counsel are charged to this account.
A1450 - Elections
This budget has been increased by approximately$14,000 for the year 2000. In 2000 we can
expect primaries by both major parties and it is a presidential election year. Additional
expenditures for election inspectors and technicians will be necessary.
A16801131680- Central Data Processing
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October 20, 1999.
These budget accounts include all appropriations for the operation and maintenance of our
computer systems. You will note for the first time a salary appropriation in both of these
accounts. A recommendation is made in this budget to hire a part time computer technician
to serve one day a week in the Town office. Maintenance of the internal network
management of the web site and internet connection requires a higher level of oversight. In
addition, individual departments encounter problems from time to time that will be better
served by an on site computer technician. The total appropriation for this position is $23,000.
A7020 - General Recreation
With many more dual income families in our community there appears to be a need to
expand our times for residents to sign up for permits and programs. Therefore we are
proposing to increase our overtime appropriation in this budget from $7,500 to $8,500. In
addition to our current Wednesday evening hours, we plan to add some Saturdays and
additional weeknights especially during the busy summer and fall seasons.
An appropriation of$12,000 has been included for the maintenance and upkeep of the new
Hommocks Field that will reopen in the spring of 2000. Our plan is to contract out the
maintenance to an outside contractor. The contract would also include the maintenance of
the lawn and plantings at the Hommocks Pool. An additional cost would be incurred for the
pool component of the contract. One-third of the cost for the maintenance of the
Hommocks Field will be reimbursed by the school district in accordance with the original
agreement regarding the Hommocks complex.
A7150 -Special Recreation Facility
This budget is for appropriations in connection with the maintenance and upkeep of the
Environmental Resource Center(Monroe School). During this year the Town Recreation
department again ran its successful playground program for 110 children. In conjunction
with our playground program the LIFE Center ran an afternoon ecology camp. The LIFE
Center has sponsored several fairs and events at the reservoir and at the Resource Center.
LIFE Center's administrative offices are also housed in the building. The 2000 Budget
includes $8,000 for upgrading the bathrooms in the building and also to change some of the
playground equipment. Day to day maintenance cost is estimated at to be $17,200 in 2000.
A7265- Hommocks Pool
This past summer the Recreation Department discovered that the market for trained
lifeguards was limited. As a result we were forced to close the pool on two afternoons due
to a shortage of lifeguards. In the 2000 budget the only major increase in expense is for
salaries for lifeguards. Under this proposal the salary line would be increased by $19,000.
Hourly wage rates would be closer to $12.00/per hour as opposed to $8.00 per hour in 1999.
A7265- Hommocks Ice Rink
Over the last three years we have faced increased competition by the construction of at least
four new rinks in Westchester County. To maintain our competitive edge, the 2000 budget
includes a proposal to extend the ice rink season from the end of April through the end of
June. Spring hockey leagues and figure skating programs have become popular and there is
a strong demand for ice. Projections for increased revenues have been included in the
budget and are expected to cover the additional operating cost. The extended season will
increase salary costs for rink staff. Additional costs for operating supplies are also
expected. We have not projected an increase in the appropriation for electric utilities. The
energy saving ceiling installed earlier this year appears to have been a wise decision. Our
electric savings are now approximately $400 to $800 per month. Therefore we believe the
current appropriation will be sufficient in 2000.
Also in 2000 we expect to assume full control of the facility during the summer months. It
would appear that the Rollerdome operation would not continue next year. The net result is
that the Town will have more flexibility for programming in the summer months. The flooring
that was provided by the Rollerdome operators can be used for our camp program s,
summer soccer camp, and for roller blading. We have budgeted $5,000 for the cost of
installing and removing the sport court flooring each year.
A8510 - Community Beautification
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October 20, 1999
This budget is primarily for the funding of costs related to the maintenance of our
conservation areas including all plantings. A major project included in this budget is the
surveying of the conservation properties. To the best of our knowledge, these properties
have not been surveyed in over 50 years. As a result the Town no longer knows the actual
property lines. There are over 50 acres of dedicated conservation property in the Town. The
2000 budget includes an appropriation of$25,000 to survey approximately half of the
properties. A second phase of the project in 2001 would complete the survey of the
conservation properties. New surveys of the properties would provide up to date mapping
for determining property lines and planning improvements.
B3120- Police Department
An explanation has previously been provided regarding the salary adjustment in the budget.
Overtime continues to be a problem for the department. Changes in the contract that go into
effect January 1, 2000 should modify the need for overtime hours for training and coverage
for illnesses and injuries. At this time two officers remain out on long-term disability leave.
B8020- Planning Board
This budget generally includes the expenses for the operations of the Planning Board.
Historically expenses for planning studies have also been included here. Remember that as
a result of the Myrtle Boulevard/Madison Ave. Study the Board wished to pursue a more
detailed study of parking in this area. Also the Town has retained a planning firm to assist
in the review of the proposed IKEA Project. An appropriation of$34,000 has been included
for these projects.
DB6110 - Highway Department
In this budget are the appropriations for all Highway Department operations. Previous
mention was made of the proposal to add one additional person in the department for the
park crew. There has been a great emphasis on the upkeep of the parks, planting areas, and
islands maintained by the Highway Department. In the mid 1980's, a formal Parks
Department was disbanded as a cost savings measure. With the renewed emphasis, the
recommendation is to again establish the department with its own working foreman. The
crew would be increased from three to four. With the exception of emergency conditions,
their sole responsibility would be the maintenance of parks. Additional costs for the new
foreman are $40,000.
The Highway Department is responsible for the maintenance of virtually all of the Town's
equipment. In the machinery budget an appropriation of$17,000 has been included for new
repair shop equipment. New automobile and truck engines are now electronically controlled.
Diagnosing engine problems requires the use of newly created computer equipment and
software. Purchase of this necessary equipment will cost $10,000. A wheel-balancing
machine will be purchased for$5,000. The balance of the appropriation will be used for
replacements of other shop equipment.
Also in the machinery budget you will note that the line item for diesel fuel has been
increased from $6,000 to $40,000. The large increase is not due to an expected increase in
diesel fuel costs but rather a change in the accounting and charge back of diesel fuel.
Previously, the Larchmont Sanitation Commission owned the diesel fuel tank, purchased the
diesel fuel, and charged back the Town for fuel used by Town vehicles. The required
replacement of the fuel tanks now places the ownership of the tanks with the Town. This
arrangement reverses the procedure and the Town will bill back the Commission for fuel
usage. Corresponding revenue has been budgeted for fuel used by the Commission.
SF3410 - Fire District
The day to day expenses of the district have not changed dramatically. Increases are largely
attributable to the appropriation of the cost of the volunteer service award program
($68,000). A portion of the increase was offset by the reduction in the contribution to the
New York State Retirement System for the paid fire staff. The Fire District must continue to
pay its share of the disability retirement of one the Town firefighters. Each year the amount
is adjusted by the retirement system. In 2000, the payment will be $34,000. During 1999, the
Town initiated a pilot program to have paid fire staff respond to emergency medical calls. In
November an evaluation of the program will be presented to the Board. The purpose will be
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October 20, 1999
to consider extending the program. If the Fire Department continues this program a
defibrillator will be required. At this time the department is using a loaner unit. Estimated
cost for the machine is $6,000.
Capital Projects
There are a number of projects proposed in this budget. A detail of the projects will be
provided in a separate report to the Town Board.
Debt Service
Currently the Town's total outstanding indebtedness for long term bonds is $16,714,918 for
principle and interest expense. Additionally there is $300,000 outstanding for short-term
bond anticipation notes.
For both long and short-term debt, the Town's appropriated debt payments for 2000 are
$1,944,595. Our total indebtedness will drop by $58,000 in 2000. With the exception of the
Water District Fund, debt obligations have decreased over the last two years. In the Water
District, the recent increase in debt has been attributable to the water filtration project and
water system improvement projects. In the last several months the Board has authorized the
issuance of$424,000 in new debt to cover engineering costs associated with the design and
operation of the mandated filtration plant.
Typically the Town attempts to time equipment purchases and public works projects to
maintain a reasonably level debt service expense. Projects proposed in the 2000 Capital
Budget would require the issuance of new debt. Depending upon the timing of the projects,
the impact of the debt would not be realized until at least the year 2001.
Revenue Review
Overall non-property tax revenues estimated for the 2000 Budget are $7,556,875. This is an
increase of$537,550 over 1999 revenues. The Town will experience a first in 2000.
Assessments in the Townwide Fund and ambulance District will rise for the first time in
eleven years. Increases in assessments are largely due to the completion of the Regatta and
Avalon housing developments in the Village of Mamaroneck. Construction activity in the
unincorporated Town and Village of Larchmont has been exclusively single family homes.
The increase in assessments contributed to our ability to lower the Townwide and
Ambulance District tax rates. Assessments for the part-town and special district funds
continue to decrease. The rate of decrease is less than in prior years.
The strong economy has driven revenues such as sales tax and mortgage tax. As a result
our estimates for sales tax revenue in 2000 have been increased to $890,000, an increase of
$15,000. Mortgage tax estimates have been increased by $50,000 to $625,000. As a general
rule the level of revenue from these sources is reflective of the strength or weakness in the
economy.
Expected investment income has not been increased in the 2000 budget. In 1998 investment
rates averaged between 5.16 and 5.66 percent. In 1999, however the average range of rates
decreased to between 4.8 and 5.23 percent. While we expect to exceed our 1999 interest
income estimates the trend of investment rates leads us to be more conservative in 2000.
Total investment income in 2000 is expected to be $425,000.
Recreation program and facility revenues are expected to increase by slightly more than
$100,000 in 2000. The largest component of the increase is the expected revenue from the
expanded ice rink season. Spring hockey programs have become extremely popular at other
rinks in Westchester. Based upon our estimates we expect revenue from spring hockey
leagues and spring figure skating programs to be $70,000. Revenue estimates for other
programs have not been changed significantly.
This is due to the fact that we have seen revenues plateau in the last year. With close to
1,000 children participating in our programs the Town may now be reaching the maximum
number of residents interested in our programs. Program fees have not been increased in
two years. If the policy of the Town Board and Recreation Commission continues to be
100% fee subsidy of select programs, fee increases may be in order.
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October 20, 1999
In the Ambulance District revenue estimates for Ambulance call charges have been
increased by $35,000. The total revenue from Ambulance charges is expected to be
$315,000. Our estimates are based upon the number of expected calls and the
improvements in our revenue recovery procedures. The District continues to follow a soft
revenue recovery policy that insures the provision of emergency medical care to all that
need it. Changes in reimbursement policies among health care insurer effects the District
directly. Medicare is expected to set a fiat rate of reimbursement for Ambulance service in
2000. Although we do not operate with a profit motive; the reimbursement will presumably
cover our cost of operations.
Another category of revenues to note is for the Water District. Revenue estimates in the
district have been increased by $85,000. Increased revenue has allowed for the elimination
of the District tax rate that was necessary in 1999. Revenues from the sale of water have
traditionally funded all expenses in the Water District. In 1999 water charges were not
sufficient to fund all of the new debt in the District. The water rate increase authorized in
1998 did not impact the budget until now. Expected costs for the Water District will be high
in the next several years if the Westchester Joint Water Works is forced to construct a
filtration plant. Consideration should be given to initiating small water rate increases now to
avoid large increases in the future.
The last category of revenues to be presented here is the application of surplus funds.
Surpluses only become available to the Town as a result of unexpectedly low expenditures
or revenues in excess of estimates. Mild winters, a strong economy, and low inflation have
created surpluses for the Town government. In this budget, $1.2 million of surplus has been
applied for all funds. The increase is $200,000 over last year. Our ability to apply surplus is
contingent upon the aforementioned factors.
Surplus funds are used to support cash flow deficiencies that occur at the beginning of each
year. Although our fiscal year begins in January, the collection of Town taxes does not
occur until April.
Cash is needed during the first quarter to cover the costs of operations. Also there are
large fluctuations in the level of uncollected school, county, and town property taxes that
must be absorbed into our cash flows.
This concludes the supplemental report to the tentative budget. During the next six weeks
work sessions will be held with department heads and staff to review the budget in more
detail. The staff is prepared to provide any additional information that you need to review
the budget.
2. Appointment- Planning Board - This item was held over
- Cable Television Board of Control
Supervisor Ryan explained that a communication was received from Mike Blau, who is the
Administrator of the Cable TV Board of Control regarding the expiration of the term for
Alexandra Leclere. He said he had spoken to her and she has agreed to be reappointed to
another two year term.
On motion of Councilwoman Wittner, seconded by Councilwoman Myers, it was
unanimously,
RESOLVED, that the Town Board does hereby reappoint
Alexandra Leclere, Town of Mamaroneck as a member of
the Larchmont-Mamaroneck Cable TV Board of Control
Advisory Committee to serve a term of office of 2 years,
effective immediately and terminating on November 30,
2001.
3. Authorization -Consulting Agreement- Engineering Services
Fuel Tank Replacement Project
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October 20, 1999
The Town Administrator said that gasoline mixed with groundwater was discovered at the
site of the fuel tank replacement project now underway at the Maxwell Ave. yard. Tests of
the groundwater reveal that a large proportion of the gasoline is old, which was evidenced
by the fact that there are signs of lead in the gasoline and most of the benzene is evaporated
from the fuel. Leaded gasoline was discontinued in 1977. Representatives from the New
York State Department of Environmental Conservation have been at the site and observed
the conditions. On their directive, we have taken the preliminary step of installing three
monitoring wells. These wells will allow us to remove contaminated groundwater and
conduct periodic tests of the water. A letter from the DEC confirms their findings and directs
the Town to submit a groundwater investigation plan by November 1, 1999. He said a
proposal was received from Emcon Engineering to prepare the groundwater investigation
plan and to conduct the required tests of the groundwater. The purpose would be to
determine the extent of the contamination and the way to correct the problem. He said
Emcon is well versed in this area, and familiar with DEC regulations on oil spills and
groundwater contamination. Their proposal allows for the work to prepare the report and
remediation plan at a cost of$5,000. There would be additional expenses for water testing,
drilling, and preparation of a map of the contaminated area, which is estimated to be $6,500.
The additional costs would not be incurred until the DEC reviewed the groundwater
investigation and remediation plan. He then requested authorization to execute the contract.
Councilwoman Myers asked if bids had been received for this matter.
Mr. Altieri replied bids were not necessary for consulting agreements, but in addition, the
Town needed to move quickly.
On motion of Councilwoman O'Keeffe, seconded by Councilwoman Wittner, it was
unanimously,
RESOLVED, that the Town Board does hereby approve the
agreement between the Town and Emcon Engineering to
prepare the groundwater investigation plan and conduct
the required tests of the groundwater at a cost of$5,000;
and
BE IT FURTHER,
RESOLVED, that the Town Administrator is hereby
authorized to execute said agreement on behalf of the
Town.
4. Authorization -Appraisal Consultant Certiorari Matters
Mr. Altieri said there are three pending certiorari that will involve rather significant tax
refunds should the property owners be successful in their applications. There were two
proposals submitted giving the fee for preliminary appraisals. He recommended the Town
retain American Property Counselors to conduct the appraisals for these matters to
determine the validity of the property owner's applications. They quoted a total cost of
$9,500 for the appraisal of the three properties; Lane Appraisals' quote was $14,600. The
applications have been filed by Orienta Beach Club, Palmer Terrace Coop Apartments and
Hampshire Country Club.
Supervisor Ryan asked if the Village of Mamaroneck had been contacted since only 10% of
the property actually was in-the Town.
The Administrator said that typically we don't.
On motion of Councilwoman Wittner, seconded by Councilwoman Myers, it was
unanimously,
RESOLVED, that the Town Board does hereby approve the
agreement between the Town and American Property
Counselors to prepare preliminary appraisals of Orienta
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October 20, 1999
Beach Club, Palmer Terrace and Hampshire Country Club
at a total cost of$9,500; and
BE IT FURTHER,
RESOLVED, that the Town Administrator is hereby
authorized to execute said agreement on behalf of the
Town.
5. Salary Authorization - Recreation
On motion of Councilwoman Wittner, seconded by Councilwoman O'Keeffe, it was
unanimously,
RESOLVED, that as provided for in the 1999 Town Budget
that the Town Board does hereby authorize the payment of
salary to the following:
Noelle Chmelecki, Alternate Key Attendant, Hommocks Pool, $5/hour, effective 10/15/99.
APPROVAL OF MINUTES
On motion of Councilwoman Myers, seconded by Councilwoman O'Keeffe, it was
unanimously
RESOLVED, that the Town Board does hereby approve the
Board minutes from the meeting of June 16, 1999 and July
14, 1999, as amended.
The Supervisor read the following proclamation:
PROCLAMATION
SCHOOL BOARD RECOGNITION WEEK
WHEREAS, the members of New York's local school boards are an invaluable resource
as local decision-makers; they respond to the respective needs of their communities,
serving the interests of schoolchildren and preparing them for the future; and
WHEREAS, the men and women serving the people of the Empire State as members of
school boards devote many hours of service to public education and continually strive
for improvement, quality and progress in education; and
WHEREAS, members of local boards of education throughout New York State merit
recognition and commendation for their dedicated service to the people and children of
our State; it is fitting to support this annual celebration.
NOW THEREFORE, BE IT
RESOLVED, that I, Paul A. Ryan, Supervisor of the Town of Mamaroneck and the Town
Board members hereby proclaim the week of October 25 through October 29, 1999 to be
SCHOOL BOARD RECOGNITION WEEK.
IN WITNESS WHEREOF,
I have hereunto set my hand and caused the seal of the Town of Mamaroneck to be
affixed this 20th day of October 1999.
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October 20, 1999
Added Item
Parking Meters - Lot No. 1
The Supervisor explained that the Town Clerk had contacted him regarding the issue of
parking,meters in the commuter parking lot. The time frame for parking is 12 hours
beginning at 7:00 AM to 3:00 AM , which is problematic for those commuters who need to go
in earlier. So a commuter who parks at 6:00 AM and puts in money for twelve hours can get
a ticket for parking. The Town Clerk is proposing that we change the signage to reflect that
the hours be from 6:00 AM to 3:00 AM , and that to stay those hours you must pay for 12
hours. The cost of replacing meters would cost over$2,000, and since so few people
actually use the lot after those hours, it would not make sense to purchase new meters.
Following discussion, on motion of Councilwoman O'Keeffe, seconded by Councilwoman
Myers, it was unanimously,
RESOLVED, that the Town Board of the Town of
Mamaroneck does hereby extend the hours of operation of
parking lot number 1, from 7:00 AM to 3:00 AM to 6:00
AM to 3:00 AM; and
BE IT FURTHER,
RESOLVED, that the maximum number of hours necessary
to pay for meter parking be 12 hours.
SUPERVISOR REPORTS
Supervisor Ryan said the final appeal on Bonnie Briar has come before the Court in Albany.
He had spoken to the attorney today who said the final disposition should be received by
Thanksgiving.
He said that this was the last meeting before General Elections therefore he urged everyone
to vote, and anyone needing information or help should contact the Town Clerk at 381-7870.
Councilwoman O'Keeffe reminded residents of both Villages that they were eligible to vote in
this election.
REPORTS OF COUNCIL
Councilwoman Myers said she had spoken with representatives from Metro North, and had
received a call from Senator Oppenheimer's office regarding need for strong support of the
MTA budget. She commented on the number of resumes that the Board had received from
residents since the newsletter went out, who were willing to serve on Boards and
committees.
Councilwoman O'Keeffe asked what the residency requirements were for serving on Boards
and Committees. There was then a discussion on whether Village residents could serve on
certain committees.
ORAL COMMUNICATIONS
Betty Miller, President of the Larchmont Gardens Civic Association passed out copies of the
association's newsletter and called attention to the top which outlined the procedures for
separating recyclables. She asked for the dates of the budget meetings and was given the
dates. She invited everyone to the next association meeting to be held at the Weaver Street
Firehouse. Ms. Miller asked about Christmas lights around the duck pond.
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October 20, 1999
Supervisor Ryan said he would need assurance that decorations had no religious theme to
them.
Ernie Odierna asked about the scoping session held regarding the Ikea project. He was told
that they had outlined that nothing beyond one quarter of a mile would be affected by the
project, which is pure nonsense.
Councilwoman Wittner said that the scoping document was issued by New Rochelle, not by
IKEA.
Supervisor Ryan said the meeting was to look at submissions done so far and to hear
comments on those documents. The attorney representing the Town had attended the
meeting, and this was only round one. The Town has hired legal counsel to review traffic,
environmental, and many other issues on this project, he will look at air, visual, noise,
ground and water pollution as a start. He said he was impressed by our and the Village of
Larchmont attorneys, they were polite, and knowledgeable, but voiced serious concerns. We
do have a say in this and will be vigilant to ensure protection of our residents' rights as we
did with Bonnie Briar and we do have a history of winning.
Councilwoman O'Keeffe said she was astounded when she heard that they projected 4.5% of
the traffic will go onto local streets. The percentage is too low, as traffic will be coming from
White Plains, Harrison, from the Hutchinson River Parkway to Weaver or they will go onto
Pine Brook. They are proposing 1600 parking spaces and a 600 car garage on 16 acres, and
they have not even counted the truck traffic which will be generated.
There then was a long discussion on the potential impacts of the project.
ADJOURNMENT
The Supervisor said that the next scheduled meetings would be held on November 3 and
November 17.
On motion duly made and seconded the meeting was adjourned at 10:30 PM .
Submitted by
Patricia A. DiCioccio, Town Clerk
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