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HomeMy WebLinkAbout1999_12_01 Town Board Regular Minutes TOWN OF MAMARONECK TOWN BOARD AGENDA REGULAR MEETING -Wednesday, December 1, 1999 -Town Center Court Room - 8:15 PM THE TOWN BOARD WILL CONVENE at 6:30 PM into an Executive Session to discuss various items. CONVENE REGULAR MEETING RECESS INTO AN EXECUTIVE SESSION RECONVENE REGULAR MEETING CALL TO ATTENTION - Location of Exits PUBLIC HEARING - Preliminary Budget for the year 2000 AFFAIRS OF THE TOWN 1. Resolution - Court Administration Grant 2. Authorization - Consultant Contract Pryer Manor Marsh 3 Authorization - 1999 Budget Transfers 4. Authorization - Emergency Contract -Westchester Joint Waterworks 5. Salary Authorization - Recreation APPROVAL OF MINUTES -August 18, 1999 (previously submitted) ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS SUPERVISOR REPORTS REPORTS OF THE COUNCIL REPORTS OF TOWN CLERK Next regularly scheduled meeting - December 15, 1999 Any physically handicapped person needing special assistance in order to attend the meeting should call the Town Administrator's office at 381-7810. MINUTES OF THE REGULAR MEETING OF THE TOWN BOARD OF THE TOWN OF MAMARONECK AND THE BOARD OF FIRE COMMISSIONERS HELD ON DECEMBER 1, 1999 AT 8:15 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Paul A. Ryan Councilwoman Valerie M. O'Keeffe Councilman Barry Weprin Councilwoman Phyllis Wittner Councilwoman Judith A. Myers ALSO PRESENT: Patricia A. DiCioccio, Town Clerk Stephen V. Altieri, Town Administrator Charlene Indelicato, Town Attorney CALL TO ORDER The regular meeting of the Town Board was called to order by Supervisor Ryan at 8:25 PM, who then pointed out the location of exits. PUBLIC HEARING - Preliminary Budget for the Year 2000 On motion of Councilwoman O'Keeffe, seconded by Councilwoman Myers, the hearing was declared open. Supervisor Ryan stated that numerous meetings had been conducted in which the budget had been reviewed, with department head, outside organizations, and some just as work sessions on items such as capital projects. This final budget tonight reflects and incorporates that work. He added that the decrease is 4.2% for both villages and then turned the meeting over to the Town Administrator. Mr. Altieri said the budget amounted to 20.1 million dollars, which is a $750,000 increase from last year. The Unincorporated Area of the Town will see an increase of approximately $82 for the year, and the Villages will receive an average decrease of$12. He said the majority of the increase was caused by an adjustment in salaries in the Police Department because of the negotiated new contract which was retroactive. He said that there were discussions on testing credit card acceptance by Recreation. Councilwoman O'Keeffe asked if the credit cards might in fact take more time to process, and what cards would be accepted. Supervisor Ryan answered that credit cards may improve the cash flow as some costs are prohibitive. He pointed out that signing two children in day camps is hundreds of dollars and by accepting credit cards, it makes it easier on the residents to afford payment. Mr. Altieri said he wasn't sure which cards would be accepted but it probably would be Master card and/or Visa The Supervisor thanked both the Administrator and the Comptroller for putting together a tight workable budget, adding because of their efforts the Town enjoyed a double A rating. He said that water rates will be increasing, especially with the fact the Treatment Plant will have to be built, which will cause us to have to pay either through debt or increase to rates. The 2.5% increase in this budget is reflective of a well-thought out, good tight budget that also keeps us on schedule with our capital projects. December 1, 1999 Councilwoman Myers said as a newcomer she was impressed by the process, by the department heads and with the scrutiny that goes into the budget process. Councilwoman Wittner stated that the Board looked forward to analysis of the budget before the public, which is very helpful. On motion of Councilwoman O'Keeffe, seconded by Councilwoman Myers, the hearing was declared closed at 9:00 PM. Ernie Odierna asked if the purchasing of a speed monitor had made it into the budget. He was told it was approved. Mr. Odierna added he will target reducing the overtime, which has a tremendous impact. Supervisor Ryan read the following notice The Town of Mamaroneck Public Housing Agency, in compliance with Section 882.207 C of the Code of Federal Regulations, will suspend issuance of preliminary applications effective December 3, 1999 at 9:00 AM. The waiting list for rental assistance, which has 249 families waiting for vouchers, will be closed until further notice. The Supervisor announced the final resolution to the Bonnie Briar issue which had decided in favor of the Town. Everyone was extremely happy, Bob Davis' firm had done an outstanding job, as was the creation and implementation of Local Law No. 6, which adopted a recreation zone. He acknowledged the input of many people, especially former Supervisors Price and Silverstone, and Steve Silverberg, former Town Attorney. AFFAIRS OF THE TOWN 1. Resolution -Court Administration Grant The Administrator explained authorization was being requested to submit an application for funding under the above referenced program. The New York State Unified Court System is offering grants of not more than $20,000.00 to local courts for a variety of purposes. The grant application would be for the purchase of a new facsimile machine, new copying machine, and computer software for the Court Clerk's office. All of these items were anticipated in the upcoming year and so this grant is timely. On motion of Councilman Weprin, seconded by Councilwoman Wittner, it was unanimously, RESOLVED, that the Town Board of the Town of Mamaroneck does hereby authorize the submission of a Grant Application in the amount of$8,000 for funding through the New York State Justice Court Assistance Program on behalf of the Town Court; and BE IT FURTHER RESOLVED, that the Town Supervisor is hereby authorized to execute the grant application. 2. Authorization -Consultant Contract Pryer Manor Marsh Grant Mr. Altieri said earlier this year the Town was granted approval by the New York State 2 December 1, 1999 Department of Environmental Conservation for a grant in the amount of$34,500.00. The grant is to subsidize a portion of the cost to restore the Pryer Manor Marsh, the total project cost is $69,500.00. The first step in the project is retaining the consultant that assisted us with the preparation of the grant application. He said he had previously distributed a contract proposal from Mr. Sven Hoeger of Creative Habitat of White Plains, New York. The scope of Mr. Hoeger's contract would be to gather the information necessary for the preparation of the plans and specifications for the construction project. In addition, Mr. Hoeger would oversee construction and monitor the effectiveness of the restoration for a period of 5 years. The total value of the contract is $25,475.00, which is in line with the original cost submitted with the original grant application. Subject to the approval as to form by the Town Attorney authorization is requested to execute this contract. Councilwoman Wittner said she was so glad to have the project start moving and that she might have to recuse herself. The Town Attorney said this was not necessary. On motion of Councilwoman Wittner, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Board does hereby approve the agreement between the Town and Creative Habitat Corp. to gather information necessary for the preparation of the plans and specifications to restore the Pryer Manor March; and BE IT FURTHER, RESOLVED, that the total value of the contract is $25,475; and NOW THEREFORE, BE IT FURTHER RESOLVED, that the Town Administrator is hereby -authorized to execute said agreement on behalf of the Town. The following item was taken out of order of the agenda: 5. Salary Authorization - Recreation RESOLVED, that as provided for in the 1999 Town Budget that the Town Board does hereby authorize the payment of salary to the following: Frank Miceli, Lifeguard, Hommocks Pool, $6.50 1hour, effective retroactive to 11/3199. Lenise Romero, Alternate Manager, Hommocks Pool, $11/hour, alternate Lifeguard, $10 1hour effective retroactive to 11/26/99. Erika Nielsen, Pool Manager, Hommocks Pool, $13/hour, effective 12111199. Jason Lividini, Instructor, Youth Hockey Program, $13/hour, effective retroactive to 11/13199. Wendy Korotkin, Instructor, Youth Hockey Program, $10/hour, effective retroactive to 11/13199. Patrick Simmonds, Instructor, Youth Hockey Program, $10/hour, effective retroactive to 11/13/99. Paul Whalen, Instructor, Youth Hockey Program, $10/hour, effective retroactive to 11/13/99. Caralyn Krenkel, Assistant Instructor, Youth Hockey Program, $5.50 1hour, effective retroactive to 11/13199. Justin Stewart-Teitelbaum, Assistant Instructor, Youth Hockey Program, $6/hour, effective retroactive to 11/13/99. Gregory Christian, Assistant Instructor, Youth Hockey Program, $6 1hour, effective retroactive to 11/13/99. Peter O'Byrne, Assistant Instructor, Youth Hockey Program, $5/hour, effective retroactive to 11/13/99. 3 December 1, 1999 Justin Merolla, Assistant Instructor, Youth Hockey, Program, $5.50/hour, effective retroactive to 11/13/99. Joseph Doria, Assistant Instructor, Youth Hockey Program, $5.50/hour, effective retroactive to 11/20/99. Anthony DiCuio, Alternate Skate Guard, Hommocks Park Ice Rink, $6 1hour, effective 12/2/99. 3. Authorization - 1999 Budget Transfer The Administrator said this was the yearly pro forma resolution which allows for the end of the fiscal year money-transfers. On motion of Councilwoman O'Keeffe, seconded by Councilwoman Myers, it was unanimously, RESOLVED, that the Town Board hereby authorizes the Comptroller to make all necessary journal entries and budget transfers to close out the year 1999. 4. Authorization - Emergency Contract-Westchester Joint Waterworks Supervisor Ryan explained that work being done in the area made it possible to install this pipe at a much lower cost, than if we waited to do it at a later time. This pipe will go to the filtration plant when its built. On motion of Councilwoman O'Keeffe, seconded by Councilwoman Winner, it was unanimously, RESOLVED, that the Town Board authorizes the Westchester Joint Waterworks to install 40 feet of 18 inch Ductile Iron Pipe Sleeve under Blind Brook at Lincoln Avenue, Town of Harrison for future 12 inch water main; and BE IT FURTHER, RESOLVED, that the Town's share of the project cost is not to exceed $3,975. Councilwoman Winner noted that it is not always possible to anticipate these expenses from Westchester Joint Water Works. APPROVAL OF MINUTES -August 18, 1999 (previously submitted) On motion of Councilwoman Myers, seconded by Councilman Weprin, it was unanimously RESOLVED, that the Town Board does hereby approve the Board minutes from the meeting of August 18, 1999, as amended. ORAL COMMUNICATIONS Ed Ryan, Edgewood Avenue, stated that the Town had set precedents that could be followed by many other States and communities on the Bonnie Briar Rezoning and he then congratulated everyone. 4 December 1, 1999 He then said that newspapers put out for recycling were blowing all over the place and it appears to be a clean up job to which no one has been assigned. Joint Sanitation appears to be an entity entirely onto itself, it creates its own budget, which is not reflected in our budget, questioning why its not. Mr. Altieri replied that the fiscal budget for Joint sanitation and Town is the same. It's estimated in the Town budget, if not approved by the Town, then the sanitation budget will have to reflect what was actually adopted by the Town. Mr. Ryan asked if there was any information available on what the sanitation figures are based on. Councilman Weprin said the job has been delegated to the L/M Joint Sanitation Commission. The Administrator replied that ratification of the budget is by ratification by both the Town and Village of Larchmont. The Commission does not operate in the blind and any changes are presented to both Boards. Councilwoman O'Keeffe agreed with Mr. Ryan, saying the Board is never given the opportunity to approved salaries. Mr. Altieri said that the Board ratifies the contract given to employees. Mr. Ryan said that shouldn't be done without Board scrutiny. Service is not up to snuff and it appears to be run for the benefit of the sanitation men. He questioned the process, and private carting should be looked into. He said he had tried to find out the instructions given to the workers but there are none. The Administrator answered that he had told Mr. Ryan what the instructions are that are given to the workers. Mr. Ryan agreed that the instructions were given verbally, but he was looking for written policy on things like construction debris. It not being picked up should be changed, many residents do work themselves and want it to be picked up by the Town and the purpose of the department should be to serve the needs of the people in this Town. Councilwoman O'Keeffe said she would like to see the figures from the Joint Sanitation Commission before the Town budget is adopted, and largest complaints seem to be about garbage and we will have to look closer at the process. Councilwoman Wittner said the number of calls received were about personalized services and requests that trucks be sent back out. Supervisor Ryan said the average cost for garbage pickup is $420 a year. There continued a discussion on garbage. SUPERVISOR REPORTS Supervisor Ryan said the new lights and banner signs were completed on Weaver Street and looked very good. He announced that anyone wishing to advertise using signs around the ice rink should call the Recreation Department. REPORTS OF COUNCIL Councilwoman Myers reported that there would be a Youth Council sponsored event on Friday, December 10, at the Larchmont Playhouse. The movie will begin at midnight and if it should prove successful will be continued. 5 December 1, 1999 Councilwoman Wittner said the Board should consider changing the meeting dates in January, as the Martin Luther King Celebration will fall on the regular meeting date. On her motion, seconded by Councilwoman Myers, it was unanimously, RESOLVED, that the Town Board of the Town of Mamaroneck does hereby change the regular meeting dates for January to January 12 and 26, 2000. ADJOURNMENT The Supervisor said that the next scheduled meeting would be December 15. On motion of Councilwoman Wittner, seconded by Councilwoman Myers the meeting was adjourned at 10:00 PM. Submitted by Patricia A. DiCioccio, Town Clerk 1\Clerkserver\server\Documents\MI N UTES\99m i nfl12-01-99x.doc 6