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HomeMy WebLinkAbout1998_09_02 Town Board Regular Minutes REVISED TOWN OF MAMARONECK TOWN BOARD AGENDA REGULAR MEETING -Wednesday, September 2, 1998 -Town Center Court Room - 8:15 PM THE TOWN BOARD WILL CONVENE at 6:30 PM into an Executive Session to discuss personnel and litigation. CONVENE REGULAR MEETING CONVENE EXECUTIVE SESSION RECESS EXECUTIVE SESSION RECONVENE REGULAR MEETING CALL TO ATTENTION - Location of Exits BOARD OF FIRE COMMISSIONERS 1. Fire Claims 2. Other Business AFFAIRS OF THE TOWN 1. Resolution - Bar Closings 2. Authorization - Community Development Block Grant Agreement- Westchester County 3. Authorization - Ice Rink Maintenance Agreement 4. Report of Bids - Contract TA98-3 - Road Repaving 5. Authorization - Grant Contract-WAC 4 6. Salary Authorizations - Election Inspectors - Police Department PROCLAMATION -Constitution Week- September 17 - 23, 1998 APPROVAL OF MINUTES -June 3, 1998 - June 17, 1998 ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS SUPERVISOR REPORTS REPORTS OF THE COUNCIL Next regularly scheduled meetings - September 16, 1998 - October 7, 1998 Any physically handicapped person needing special assistance in order to attend the meeting should call the Town Administrator's office at 381-7810. MINUTES OF THE REGULAR MEETING OF THE TOWN BOARD OF THE TOWN OF MAMARONECK AND THE BOARD OF FIRE COMMISSIONERS HELD ON SEPTEMBER 2, 1998 AT 8:20 PM IN THE SENIOR CENTER OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Elaine Price Councilman Paul A. Ryan Councilwoman Valerie M. O'Keeffe Councilman Barry Weprin Councilwoman Phyllis Wittner ALSO PRESENT: Patricia DiCioccio, Town Clerk Stephen V. Altieri, Town Administrator Charlene Indelicato, Town Attorney CONVENE EXECUTIVE SESSION The Board convened into an Executive Session at 6:30 PM in Conference Room A of the Town Center to discuss personnel and litigation. On motion duly made and seconded the Board adjourned at 8:20 PM to reconvene the regular meeting in the Senior Center. CALL TO ORDER The Regular meeting of the Town Board was called to order by Supervisor Price at 8:25 PM, who then pointed out the location of exits. BOARD OF FIRE COMMISSIONERS The meeting was called to order by Commissioner Price at 8:25 PM in the Court Room. 1. FIRE CLAIMS Commissioner O'Keeffe presented fire claims for authorization of payment , thereafter on Commissioner O'Keeffe's motion, seconded by Commissioner Ryan, it was unanimously: RESOLVED, that this Commission hereby authorizes payment of the following Fire Department claims as approved by the Fire Chief and audited by the Comptroller's Office: Town of Mamaroneck Fire Department and have been certified to by Chief Acocella: AM Emergency Supply Co., Inc. $ 660.00 AM Emergency Supply Co., Inc 1,538.70 AM Emergency Supply Co., Inc 193.80 American Gun & Uniform 64.99 American Gun & Uniform 47.93 SEPTEMBER 2, 1998 American Gun & Uniform 378.47 Affordable Fence Co 1,050.00 AT & T Capital Leasing Services 99.81 At& T 24.37 At&T Wireless 93.05 Coyne Textile Service 61.96 Coyne Textile Service 60.85 Comfort Zone Heating &A/C 75.00 Grants Florist 260.00 Jeff Wilson 25.00 Metrocom North 641.00 RG Brewer 128.39 R & L Consulting 84.00 Stateline Fire &Safety Inc 997.60 Westchester Elevator 170.00 TOTAL $6,654.92 Councilwoman O'Keeffe said that she had seen the new apparatus at the fire house and thought it looked beautiful. Supervisor Price added that the equipment needed to have a few adjustments made and that a representative from the company that sold us the equipment was visiting to help fix the problems. There being no further business to come before the Commission, on motion of Commissioner Ryan, seconded by Commissioner Wittner, the Commission unanimously adjourned at 8:35 PM. AFFAIRS OF THE TOWN 1. Resolution - Bar Closings The Supervisor commented that the Westchester County Board of Legislators had weighed this issue, looking at the possible effects on the economic downturn vs. public safety, and decided that public safety has to win. Councilman Ryan stated that he agreed with the Supervisor, adding that although the Town has no bars, we still are affected by people who drive through our Town after leaving those bars. Councilwoman O'Keeffe said that nothing good could come from keeping bars open past 2:00 am. The Town Clerk said that she had received a copy of a resolution from the Village of Port Chester that supported the 2:00 am closing. The Supervisor said that not all Town and Villages were in favor of the earlier closing, but that she found it interesting that Port Chester that is directly impacted economically was in favor of closing earlier. Then, on motion by Councilman Ryan, seconded by Councilwoman O'Keeffe, the following resolution was unanimously adopted: WHEREAS, the State of New York adopted legislation which abolished the local alcoholic beverage control boards, and pursuant to subdivision 11 of subsection 7 of the New York State Alcoholic Beverage Control Law, the New York State Liquor Authority may now approve earlier bar closings in Westchester.County; and WHEREAS, the Westchester County Board of Legislators is now considering a resolution in support of changing the closing hours of bars in Westchester County from the present 2 SEPTEMBER 2, 1998 4:00 AM to 2:00 AM. NOW THEREFORE, BE IT RESOLVED, that the Town of Mamaroneck supports the idea of changing the closing hours of bars in Westchester County and encourages the Westchester County Board of Legislators to formally request the New York State Liquor Authority to change bar closing hours in Westchester County from 4:00 AM to 2:00 AM pursuant to subdivision 11 of subsection 17 of the New York State Alcoholic Beverage Control Law; and BE IT FURTHER, RESOLVED, that a copy of this resolution be forwarded to the Chairman of the Westchester County Board of Legislators Supervisor Price asked the Clerk to make sure that a certified copy of this resolution be sent to County Legislator George Latimer. 2. Authorization - Community Development Block Grant Agreement (CBG) - Westchester County The Administrator explained that earlier this year the Town was awarded a grant of $150,000 for the installation of new sidewalks, curbs, signage, and lighting. The work area earmarked was on the Boston Post Road from the Lexus auto dealership to the Town/Village of Mamaroneck border at McDonalds. In addition to the grant from the CDBG Program, the County of Westchester has agreed to assume the costs of preparation of plans and specifications for the project.. The current schedule calls for the project to go to bid in September and for the Board to award contracts in October, with the work beginning soon after and, it is possible that the work will continue if we experience a mild winter, but should the winter be severe, the work will be completed in the Spring of 1999. He then requested authorization to execute this agreement on behalf of the Town so that we may proceed with the project. On motion by Councilwoman Wittner, seconded by Councilwoman O'Keeffe it unanimously , RESOLVED, that the Town Board of the Town of Mamaroneck does hereby authorize the Agreement between the Town and Westchester County for funding the Boston Post Road Improvement Project under the Federal Community Development Block Grant Program. 'The amount of the grant is $150,000 for the installation of new sidewalks, curbs, signage and lighting; and BE IT FURTHER RESOLVED, that the Town Administrator is hereby authorized to execute said agreement on behalf of the Town. 3. Authorization - Ice Rink Maintenance Agreement Mr. Altieri said that annually, the Town enters an agreement for the preventive maintenance and repair of the ice making equipment at the Hommocks Ice Rink. In the past, the agreement with RAM Mechanical Inc., was for the ice-making equipment, and then last year the agreement was expanded to include dehumidification equipment in the rink. The yearly fee for service was $6,600. The proposed renewal agreement includes some changes from prior years. First, the agreement has again been expanded to include the air-conditioning equipment installed by Rollerdome last year and second, the 3 SEPTEMBER 2, 1998 contract now includes the cost of belts, oils, and filters used in preventive maintenance. Finally, the proposal calls for a three-year agreement as opposed to a one year agreement. With the changes described, the annual fee would rise from $6,600 to $8,480 in year one and would then be $8,056 in years two and three. In addition, the current labor rate of$67.50 per hour would be reduced to $60.00 per hour for the three years of the agreement. Continued in the agreement will be a provision for the contractor to provide 40 hours of emergency service as part of the annual fee. He noted that the Town has had a good experience with RAM Mechanical and requested authorization to execute a three-year maintenance agreement for the Hommocks Ice Rink. On motion of Councilman Ryan, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Board of the Town of Mamaroneck does hereby authorize the Ice Rink Maintenance Agreement between the Town and RAM Mechanical for a period of three years, at the annual fee of$8,480 in year one, increasing to $8,056 in years two and three. In addition, the current labor rate of$67.50 per hour would be reduced to $60.00 per hour for the three years of the agreement; and BE IT FURTHER RESOLVED, that the Town Administrator is hereby authorized to execute said agreement on behalf of the Town. 4. Report of Bids - Contract TA98-3 Road Resurfacing The Administrator said the Town had publicly opened and read bids for road resurfacing in various areas of the Town. The scope of the contract includes the resurfacing of the following roads: Holly Place, Byron Lane(1/2 the length) Seton Road, Beech Road and Springdale Road. He said besides these streets part of the Town yard will be resurfaced as a change order to the contract with a value of approximately $8500. The cost of resurfacing Holly Place will be borne by the Town through the Westchester Joint Water Works as the final phase of the replacement of the water main on Holly Place. Con Edison will assume the cost of resurfacing one-half of Byron Lane as a result of their replacing a gas main on the street. Under this contract approximately 1,400 tons of asphalt will be installed and the contractor is also responsible for raising manhole frames, catch basin frames, and water valve boxes. He said bids were received from three paving firms and the low bid was received from ELQ Industries of Mamaroneck. They propose to complete the work at a total cost of$69,149. Aside from the funding mechanisms previously mentioned, funds are appropriated in the 1998 Highway Fund budget for road resurfacing. The recommendation is to award contract TA98-3 to the lowest responsible bidder meeting the Town's specifications, ELQ Industries of Mamaroneck. Also, authorization is requested to execute a contract with ELQ Industries for the resurfacing of roads. The Bids received were: BIDDER NAME BIDDER ADDRESS TOTAL BID ELQ Industries 531 Fayette Avenue Mamaroneck, NY 10543 $69,149.00 (914) 698-7878 Graceway Development Co. PO Box 895 Bronx, NY 10465 $91,965.00 (718) 324-7500 4 SEPTEMBER 2, 1998 Yonkers Contracting Co. 969 Midland Avenue Yonkers, NY 10704 $76,549.00 (914) 965-1500 On motion of Councilwoman Winner, seconded by Councilman Weprin, it was unanimously, RESOLVED, that the Town Board does hereby authorize the Contract for ELQ Industries, 531 Fayette Avenue, for the repaving of various streets in the Town at the bid price of $69,149,000 with an addition of$8,500 for repaving of Maxwell Avenue; and BE IT FURTHER, RESOLVED, that the Town Administrator is hereby authorized to execute the contract on behalf of the Town. 5. Authorization -Grant Contract -WAC 4 The Administrator said that an Environmental Protection Fund grant has been received from the State of New York to conduct a study of ways to reduce nonpoint source pollution in the Mamaroneck and Sheldrake River Watersheds. Participants in the program include the Town and Village of Mamaroneck, Town of Harrison, City of White Plains, City of New Rochelle, and Village of Scarsdale. With the assistance of the Department of State, the Westchester County Department of Planning will act as a consultant to the communities and prepare the plan. The purpose of the project is to develop a management plan for the communities to reduce nonpoint source pollution. By avoiding pollution at its source the result will be to prevent pollution from entering Long Island Sound. He said the total project cost to prepare the plan is $98,850, a fee of $45,000 will be paid to the County of Westchester for their staff time and other expenses to conduct the analysis and prepare the report for the communities. The balance of the project cost are valued as in-kind services provided by the participating communities. As part of the project, each community was required to execute a Memorandum of Understanding to participate in the project and contribute their share of the expenses. In the grant package is a proposed contract between the Town and the State. Also, proposed legislation has to be adopted by the County Board of Legislators that will serve as the basis for an inter-municipal agreement between the Town and the County. The Town Attorney has reviewed the contract and has no changes. Therefore, if this proposal is acceptable to the Board, authorization is requested to execute the contract on behalf of the Town. Councilwoman Winner said that the original contract had been sent to us in March, but that it had been returned with a request that changes be made that addressed the Mamaroneck portion of the Sheldrake River and that Item "A" describe in more detail exactly what would be done. She added that Memorandums in support had been received from all municipalities except White Plains. On motion of Councilman Ryan, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Administrator is hereby authorized to execute, on behalf of the Town, the Watershed Advisory Committee 4 (WAC4) contract to conduct a study of ways to reduce nonpoint source pollution in the Mamaroneck and Sheldrake River Watersheds. 5 SEPTEMBER 2, 1998 6. Salary Authorizations - Election Inspectors - Police Department The Town Clerk explained that she was requesting that the rate of pay for Election Inspectors be increased for the upcoming primary and general elections to help attract workers. She explained that are rate was no longer competitive with those paid by surrounding communities and many of the workers were opting to either not work or were working for the other Towns. She gave the Board the following pay comparison chart: Rate of Pay Attendance Election Inspector Chair Meetings Town of Mamaroneck $ 115.00(15 hrs.) $20.00 $ 7.50 City of Rye $ 9.00 hour 5.00 5.00 ($135.00 15 hrs.) Eastchester 124.00 (15 hrs.) 10.00 5.00 Harrison 175.00(15 hrs.) 25.00 5.00 Town of Rye 165.00(15 hrs.) 20.00 5.00 New Rochelle 153.00 (15 hrs.) 11.00 5.00 Councilwoman O'Keeffe offered a motion to increase the pay scale to $150 per day, for the next two elections seconded by Councilwoman Wittner, it was: RESOLVED, that the Town Board does hereby authorize the payment of salary to Election Inspectors in the'next two elections to $150 per day. Ayes: Wittner, Weprin, O'Keeffe, Price Abstain: Ryan Police Department The Administrator said that authorization was being requested to upgrade Kathy Graham to the position of Secretary to the Police Chief/Records Officer at an annual salary of $46,250 effective September 1, 1998. This salary has been appropriated in the 1998 budget. On motion of Councilwoman Wittner, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Board does hereby authorize the increase of salary to Kathy Graham who will assume the combined position of Secretary to the Police Chief and Records Officer at an annual salary of $46,250 effective September 1, 1998. APPROVAL OF MINUTES -June 3, 1998 June 17, 1998 On motion of Councilwoman Wittner, seconded by Councilman Ryan, it was unanimously, 6 SEPTEMBER 2, 1998 RESOLVED, that the Town Board does hereby approve the Board minutes from the meetings of June 3, 1998 and June 17, 1998 as amended. The Supervisor read the following proclamation into the record: PROCLAMATION - Constitution Week -September 17-23,, 1998 PROCLAMATION CONSTITUTION WEEK WHEREAS, As we celebrate the 211th Anniversary of the signing of our"Charter of Freedom", we should commemorate our remarkable Founding Fathers, John Jay and Alexander Hamilton for establishing a system of government unique in world history; and WHEREAS, John Jay, an extraordinary Statesman, played the decisive role in the "1783" Treaty of Paris. His brilliant negotiation and leadership Americanized the six States of the Northwest Territory, doubling the size of the original Colonies, enabling the Louisiana Purchase, fostering the Lewis & Clark Expedition, and, facilitating our transcontinental Nation. John Jay drafted New York's Declaration of Independence, wrote the first New York Constitution (1777)which influenced other States as well as the U. S. Constitution, pioneering the concept of"separation of powers" and guarantees of _ religious toleration; and WHEREAS, Alexander Hamilton not only represented New York at the Constitutional Convention but had the vision to call for that Convention seven years before the fact. Hamilton's brilliant and creative concepts of government energized his obsession and vision of a unified country, persisting through the Convention and New York Ratification until his untimely death; and WHEREAS, The totality of Jay's and Hamilton's monumental achievements -their vision, courage, perseverance, faith, and selfless devotion to the creation of our America left a towering legacy of service which every New Yorker and American should remember with pride and gratitude for this priceless gift of Freedom. NOW THEREFORE, BE IT RESOLVED, that I, Elaine Price, Supervisor of the Town of Mamaroneck and the Town Board do hereby proclaim that the week of September 17-23,1998 is hereby proclaimed as CONSTITUTION WEEK. SUPERVISOR REPORTS Supervisor Price reported that the County had informed members of the Westchester Municipal Officials Association that there was to be an Administrative Order on the inflow/infiltrations systems, giving it urgent priority and that the County will administer with the Department of Environmental Conservation the execution and the overseeing of the upgrade. This would be accomplished through a county-wide sewer tax, which is a more equitable solution. They will be looking at analyzing where the biggest problems are. This should save about 6 to 8 million dollars. She said the agreements will be thorny, but that she, the Town Administrator and Village Manager, Mike Blau would all work on them. She said that there would be a press conference held by the County on the Sales Tax issue, and to support revenue sharing by the state should we not be compensated for the loss of dollars. There was then a further discussion of the issues on inflow/infiltration. The Supervisor 7 SEPTEMBER 2, 1998 said that there was just too much water by volume going into the treatment plant which results in the closing of the beach; there were alot of tough issues that would have to be addressed. ADJOURNMENT On motion of Councilwoman Winner, seconded by Councilman Ryan, the meeting was adjourned at 9:25 PM in honor of Edward Helwig. Supervisor Price and members of the Board all expressed their sorrow at the passing of Ed Helwig, husband of Christine Helwig, former Town Supervisor. They spoke about his kindness, gentleness and his intense involvement with the Country Song and Dance Society. They all sent their regards to Mrs. Helwig. Patricia A. DiCioccio, Town Clerk C:\MSOFFICE\WINWORD\MINUTES\98MI NFX09-02x.doc 8