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HomeMy WebLinkAbout1998_09_16 Town Board Regular Minutes TOWN OF MAMARONECK TOWN BOARD AGENDA REGULAR MEETING -Wednesday, September 16, 1998 -Town Center Court Room -8:15 PM THE TOWN BOARD WILL CONVENE at 7:30 PM into an Executive Session to discuss personnel and litigation. CONVENE REGULAR MEETING CONVENE EXECUTIVE SESSION RECESS EXECUTIVE SESSION RECONVENE REGULAR MEETING CALL TO ATTENTION - Location of Exits BOARD OF FIRE COMMISSIONERS 1. Fire Claims 2. Other Business AFFAIRS OF THE TOWN 1. Appointments - Housing Authority Coastal Zone Management Commission, Traffic Committee 2. Request of Winged Foot Golf Club -Waiver of Helicopter Ordinance 3. Report of Bids -Contract TA98-4 -Transportation of Leaves 4. Authorization -Telephone System Replacement 5. Approval of Certioraris 6. Resolution - New York State Retirement System 7. Set Public Hearing - Handicapped Parking Space - Daymon Terrace 8. Salary Authorization - Recreation APPROVAL OF MINUTES -August 12, 1998 ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS SUPERVISOR REPORTS REPORTS OF THE COUNCIL Next regularly scheduled meetings - October 7, 1998 - October 21, 1998 Any physically handicapped person needing special assistance in order to attend the meeting should call the Town Administrator's office at 381-7810. MINUTES OF THE REGULAR MEETING OF THE TOWN BOARD OF THE TOWN OF MAMARONECK AND THE BOARD OF FIRE COMMISSIONERS HELD ON SEPTEMBER 16, 1998 AT 8:15 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Elaine Price Councilman Paul A. Ryan Councilwoman Valerie M. O'Keeffe Councilwoman Phyllis Wittner ALSO PRESENT: Patricia DiCioccio, Town Clerk Stephen V. Altieri, Town Administrator Charlene Indelicato, Town Attorney ABSENT: Councilman Barry Weprin CONVENE EXECUTIVE SESSION The Board convened into an Executive Session at 7:30 PM in Conference Room A of the Town Center to discuss personnel and litigation. On motion duly made and seconded the Board adjourned at 8:25 PM to the Court Room. CALL TO ORDER The Regular meeting of the Town Board was called to order by Supervisor Price at 8:30 PM, who then pointed out the location of exits. BOARD OF FIRE COMMISSIONERS The meeting was called to order by Commissioner Price at 8:34 PM in the Court Room. Present were the following members of the Commission: Commissioner: Elaine Price Commissioner: Paul Ryan Commissioner: Valerie M. O'Keeffe Commissioner: Phyllis Wittner ABSENT: Commissioner: Barry Weprin 1. FIRE CLAIMS Commissioner O'Keeffe presented fire claims for authorization of payment , thereafter on her motion, seconded by Commissioner Ryan, it was unanimously: RESOLVED, that this Commission hereby authorizes payment of the following Fire Department claims as approved by the Fire Chief and i SEPTEMBER 16, 1998 audited by the Comptroller's Office: AM Emergency Supply Co., Inc. 275.00 AM Emergency Supply Co., Inc 550.00 AM Emergency Supply Co., Inc 92.00 American Gun & Uniform 306.97 American Gun & Uniform 365.97 American Gun & Uniform 301.98 American Gun & Uniform 331.98 At&T Wireless 116.90 C & H Distributors 158.97 Con Edison 59.56 Fire & Croker Corp 2066.32 Gloves Inc. 134.39 LA. Rescue 179.45 Lucent Technologies 40.10 Quest Diagnostics, Inc. 528.06 RG Brewer 69.20 Sears 929.99 Town of Mamaroneck Professional Fire Fighters 330.12 *FWD Corporation - Ladder Truck#19 *431,115.00 TOTAL $437,951.96 *NOTE: This claim was added at the meeting The Supervisor announced that the Annual Open House would be held on October 3rd from 12 noon to 4:00 PM at the Weaver Street Firehouse and everyone was invited. The Firemen would also be showing the new Ladder 19 fire truck. There being no further business to come before the Commission, on motion of Commissioner Wittner, seconded by Commissioner Ryan, the Fire Commission unanimously adjourned. AFFAIRS OF THE TOWN 1. Appointments - Housing Authority Coastal Zone Management Commission Traffic Committee Supervisor Price said that following reappointments to Boards and Commissions are up for consideration by the Town Board adding that the willingness of volunteers to serve on these Boards is very much appreciated, there is a lot of tension generated at those meetings and these volunteers hear it, handle it, work at solutions, and manage to all work well together. Then on motion of Councilwoman Wittner, seconded by Councilman Ryan, it was unanimously, Housing Authority RESOLVED, that the Town Board does hereby reappoint Susan Sidel, as a member of the Mamaroneck Housing Authority Board for a five year term effective immediately, expiring September 2003. Coastal Zone Management Commission Councilwoman Wittner nominated Bernard Kaplan, say that he was an excellent candidate 2 SEPTEMBER 16, 1998 for reappointment because of his high level of expertise in environmental matters, seconded by Councilman Ryan, it was unanimously, RESOLVED, that the Town Board does hereby reappoint Bernard Kaplan, as a member of the Coastal Zone Management Commission for a three year term effective immediately, expiring August 2001. .Traffic Committee On motion of Councilwoman Wittner, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Board does hereby appoint Rosalind Weinstein, 47 Vine Road, as a member of the Traffic Committee to fill an unexpired term effective immediately, and expiring August 1999. 2. Request of Winged Foot Golf Club -Waiver of Helicopter Ordinance The Administrator explained that on September 29, 1998, Winged Foot Golf club will be hosting the 1998 Shell's Wonderful World of Golf. Unlike the PGA, this event is expected to attract approximately 2,000 people and all vehicles will be parked on the grounds of the club. They do plan however to conduct a fly-over of the golf course using a helicopter to take photographs. The club is requesting permission to conduct the fly-over on Monday, September 21, 1998 when the course is closed and since the helicopter will be required to land on the course during the fly-over, the Town Board must grant a waiver from Chapter 122 Section 122.2 of the Town Code regarding the unauthorized takeoff and landing of a helicopter. He said that this is the same procedure followed in 1997 for the PGA Tournament. He said the Police Department is working with Winged Foot on traffic control both inside the club and at the entrances and the club will be reimbursing the Town for the expense of officers used on the day of the tournament. Following discussion on rain dates, length of time for the flyover, on motion of Councilman Ryan, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Board does hereby approve the request for a waiver from Chapter 122, Section 122.2 of the Town Code, by Winged Foot Golf Club thus enabling them to land and take off a helicopter on September 21, 1998 for a period of approximately 4 hours. 3. Report of Bids - Contract TA98-4 -Transportation of Leaves Mr. Altieri said that the following bids for the transportation of leaves were publicly opened on September 16, 1998: Earthgro Route 207 Opt. A Opt. A PO Box 143 4.92/yd 5.07/yd Lebanon, CT 06249 Opt. B Opt. B 3.00/yd 3.00/yd D.F. Stone Co. 308 West Main Street Opt. A Opt.A Contracting Southtown,NY 11787 7 42/yd 8.42/yd Opt. B Opt. B NO BID NO BID Moriarity Tree Service 212 Byron Place Opt,A Opt.A Larchmont,NY 10538 . 7.89/yd 8.44/yd Opt. B Opt. B $ .50/yd $.66/yd 3 SEPTEMBER 16, 1998 He said that this contract provided for the transportation of fall leaves collected by the Town Highway Department. Leaves are transported from the streets in the Town to a staging area at the southern end of the Hommocks Parking lot, from there the contractor is responsible for hauling the leaves to an approved dumpsite. Typically the Town generates 12,000 cubic yards of leaves in the fall season. The bid specifications require the contractor to provide pricing for two options: Option A is for the contractor to provide trucks and drivers to haul the leaves to an approved site; Option B is for the contractor to provide a site that could receive leaves from Town trucks and these bids are taken for two-year contracts. Bids were received from three contractors. Earthgro Inc. of Lebanon, CT. submitted the lowest for Option A of the contract, for $4.92 per yard which will work out to an estimated total cost of$59,000 for year one of the contract. He said that on the bid sheet that Moriarity Tree Service submitted a bid of$.50 per yard for option B of the contract to provide a dumpsite, however the dumpsite proposed by the contractor is not feasible for use by the Town. The price submitted by Earthgro represents an increase of$1.05 per yard over their last contract price. Earthgro has been the Town's leaf contractor since 1988 and we have been pleased with their work. He recommended the contract TA98-4 be awarded to the lowest responsible bidder, Earthgro Inc. of Lebanon CT. On motion of Councilman Ryan, seconded by Councilwoman Wittner, it was unanimously RESOLVED, that the Town Board does hereby authorize the Contract TA98-4 for Transportation of Leaves to Earthgro Inc., Lebanon CT as the lowest responsible bidder under Option A at $4.92 per yard, said contract is for a period of two years; and BE IT FURTHER, RESOLVED, that the Town Administrator is hereby authorized to execute said contract on behalf of the Town. The Administrator noted that there are discussions being held with the County and the Village of Mamaroneck on joint disposal of organic waste. Supervisor Price said that DEC regulations do not make it easy to approve sites for disposal and discussions being held with the County hopefully would generate more effective use of leaves. 4. Replacement of Town Center Telephone System The Administrator said he had given the Board members the analysis and recommendations for the replacement of the telephone system for the administrative offices and the Police Department. He explained that Jeff Stonehill, who assisted his office in this project, had prepared the presentation. Because Bell Atlantic and the Town Attorney are still working on certain aspects of the contract, it was not available for review at this time. He pointed out that this proposal deals exclusively with our voice communications system for the Town's administrative offices and Police Department. Another important aspect of our communications systems however has to do with data transmission, Internet access, and e-mail. Using our staff and computer support consultants, we have been speaking with Bell Atlantic in regard to the installation of a high speed telephone line for the Town's data communications. At this time we are completing the construction of the intra-net system within the Town Center building. This intra-net will network our internal computers which will then be connected to the high-speed phone line for access to the outside Internet. Also, at this time we are determining the level of traffic on the high speed phone line so that we can properly size the line. We will present this information to the Board in the latter part of the year. He then introduced Jeff Stonehill who outlined the following report: TOWN OF MAMARONECK TELEPHONE SYSTEM 4 SEPTEMBER 16, 1998 Evaluation and Report • This presentation will review the current system • This presentation will provide multiple solutions • This presentation will recommend a particular solution Current Telephone System • The Town currently owns a Lucent Technology (AT&T) System 75 Release 1 Version 1 • The system was manufactured in 1983 • The system was installed in 1986 • The system was discontinued as a product in 1987 Current Telephone System features include: - 63 Telephones attached to 6 analog trunk lines - Basic call features (hold, transfer intercom, etc) -A central processor on site (a computer in the closet) Basic analog key system Current Telephone System Costs: -To Lucent Technology • Maintenance Agreement$7,500 per year -To Bell Atlantic ;e-occurring Telephone Service $4,000 per year Total cost: $11,500/year - Not including phone calls Current Telephone System Limitations: - Maximum of 100 lines (all filled) -All lines analog - no digital capacity - No voice mail or other modern features - 200% slower than current technology - Large number of service calls - Not Year 2000 compatible - Not North American dialing plan compatible Current Telephone System Options: 1. Upgrade the System by Lucent Technology 2. Replace System with new key system by Lucent Technology or similar company 3. Contract with Bell Atlantic to provide Digital Intellipath service (alternative to key systems) 4. Keep current System Option 1: Upgrade System Lucent Technology can upgrade the three main components of the System - New main computer - New switching panel 5 SEPTEMBER 16, 1998 - Extra line capacity Lucent would maintain System install and continue to maintain System Option 1: Upgrade System -To Lucent Technology • $30,000 equipment and installation • $300 per new phone line in capacity • Increase in maintenance to $9,700 per year -To Bell Atlantic • $4000/year for current analog service - Plus phone calls Option 1: Upgrade System • Disadvantages - No digital service - No new features (i.e. voicemail) - Limited expansion capacity - No control of Bell Atlantic cost increases - Equipment obsolete in 10 years • Adding a voicemail option would cost another$20,000 Option 2: Buy New System CPS, Inc. has given us a sample proposal for a brand new System - New main computer - New switch - New digital features - New distribution hardware CPS would install and maintain System Option 2: Buy New System Cost: To CPS, Inc. or Similar Vendor • $86,500 equipment and installation • $10,000 per year for maintenance To Bell Atlantic • $14,400/year for digital service plus local telephone service Option 2: Buy New System Disadvantages: -Very expensive - Equipment obsolete in 10 years - Limited expansion capacity - No control of Bell Atlantic cost in creases - Large maintenance cost Adding a voicemail option would cost another$20,000 Option 3: Digital Intellipath System - Digital Intellipath mimics a key system by using the phone company's central office computers - Bell Atlantic (sole provider) can provide any and all features of any phone system on a per line basis -Over 60 towns, villages and school districts already use Intellipath 6 SEPTEMBER 16, 1998 Is Intellipath Cost effective? - Intellipath does not require any up-front capital investment. -You simply lease the communications services you need from Bell Atlantic, for as long as you need. -There are no hassles over maintenance agreements or operating expenses. -With Intellipath there is no investment in excess capacity or features your business doesn't need. -You pay for the,lines and services you want and need. - Plus, you can get detailed billing reports that track phone usage and long distance charges to help you control day-to-day expenses. Intellipath Benefits -Telephone options are numerous - Management and maintenance of system handled by phone company - Maintenance is covered 24 hours a day with no extra charge for system life - System upgrades and expansion is automatic with no extra charge - Phone companies are fully prepared for disasters and switch failures with standby emergency equipment - Reduces an organization's involvement in the telephone business. Intellipath Reliability How reliable is Intellipath? -The Bell Atlantic telephone network is required to have safeguards which in turn make Intellipath the most reliable communications system available. -With Intellipath you automatically get: - power failure protection, diagnostics fire and disaster recovery, on-line - around-the-clock maintenance, and built-in equipment redundancies to protect your communications System Growth Can I outgrow Intellipath? -Accommodating growth, restructuring, or even relocation are all handled with minimal hassle using Intellipath - Intellipath can allow us to tie multiple locations together under a single system. - Intellipath can grow with our needs from two lines to two hundred lines, without having to change systems Option 3: Digital Intellipath System Advantages: - No equipment to buy or maintain except telephones - No equipment to become obsolete - Easily to expand or change system or features - All digital allows all possible phone system features, even those features which have yet to be introduced can be easily added Holds phone system and Bell Atlantic costs firm for years COMPARISON OF COSTS OPTION (1) OPTION (2) OPTION (3) UPGRADE SYSTEM BUY NEW SYSTEM DIGITAL INTELLIPATH Equipment& Installation Equipment& Installation Equipment& Installation $33,000 $86,500 $37,000 7 SEPTEMBER 16, 1998 Plus $300 per new line Maintenance Agreement Maintenance Agreement Maintenance Agreement $9,700/year $10,000/year *Included* Telephone Service Cost Telephone Service Cost Telephone Service Cost $4,000/year $14,400/year $39,600/year for analog service for digital service for Intellipath service Equipment Obsolete Equipment Obsolete Equipment Obsolete 10 years 10 years No Equipment to buy No Voicemail or new No Voicemail or new Any and all possible features features features on any phones Option 3: Digital Intellipath System Costs (All Bell Atlantic): -$9,000 installation of service - $28,000 for new telephones - no additional maintenance -$39,600 per year for service • locked in for ten years - plus telephone calls Option 3: Digital Intellipath System All Possible features available - including voice mail and caller id on as many lines as needed Extra Informational Mailboxes for departments All programming and service by Bell Atlantic Costs held constant for contract - Prices reflect recommended 10 years FINAL RECOMMENDATION Bell Atlantic Digital Intellipath - lowest cost - best long term plan - most reliable service - easiest to maintain - most features Mr. Stonehill gave an overview of the present system, the upgrading of the present system and the costs and diversity of a digital system. He then fielded questions regarding the life span and contractual obligations should the Town opt into the digital system for either a five or ten year period. There was no action taken on this item. 5. Approval of Certiorari On motion of Councilwoman Wittner, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Board does hereby approve the following reduction to assessments as recommended by the Town Attorney and Assessor: 8 SEPTEMBER 16, 1998 Herbert McCabe 9-11 Addison Street Block 613 Lot 319 Year Assessment Reduced to Amt. of Reduction 1995 52,600 37,500 15,100 28% 1996 52,600 37,500 15,100 28% 1997 52,600 37,500 15,100 28% 1998 52,600 37,500 15,100 28% The refund would be approximately $800.00. The loss to the Town, approximately $208. Custom Plaza Corporation 7 Addison Street Block 613 Lot 315 Year Assessment Reduced to Amt. of Reduction 1995 20,100 14,000 6,100 30% 1996 20,100 14,000 6,100 30% 1997 20,100 14,000 6,100 30% 1998 20,100 14,000 6,100 30% The refund would be approximately $250.00. The loss to the Town, approximately $81. 6. Resolution - Elected Officials Work Time Mr. Altieri explained that in 1994, the Town adopted a resolution to establish a monthly schedule of time worked for elected officials. The New York State Retirement System has requested that we adopt a new resolution for members of the Council, and that he had distributed an example of the proposed wording with the Board packets. Supervisor Price said that this resolution covers the minimum number of hours worked, but in actuality the Board members often work much more than this. On motion of Councilman Ryan, seconded by Councilwoman O'Keeffe, under protest, it was unanimously, resolved that Whereas, the Office of the New York State Comptroller in its audit report stated that all elected and appointed officials who are retirement members must be reported to the Retirement System with an accurate figure for day worked, and; Now therefore, be it Resolved, that the Town Board of the Town Of Mamaroneck hereby establishes the following schedule of days worked for Town Councilman for retirement services reporting purposes: Total Hours Standard Days worked Sample Month Hours Used To be Reported Town Councilman 25 6 4 THE FOLLOWING ITEM WAS ADDED TO THE AGENDA: 7. Set Public Hearing - Handicapped Parking Space - Daymon Terrace The Administrator reported that the principal of the Murray Ave. School has previously 9 SEPTEMBER 16, 1998 requested the establishment of a handicapped parking space on Daymon Terrace at the school entrance. After having reviewed this request, the Traffic Committee agrees that a space should be installed at this location. The Town Board must set a public hearing to consider this matter further, and that he would have counsel draft the appropriate legislation for this purpose. On motion of Councilwoman Wittner, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Board does hereby set the date for public Hearing on the installation of a Handicapped Parking Space on Daymon Terrace for October 7, 1998, at 8:15 PM; and BE IT FURTHER, RESOLVED, that the Town Clerk be and hereby is authorized to publish the legal notice of Public Hearings in an official newspaper of the Town. 8. SALARY AUTHORIZATION - Recreation On motion of Councilwoman O'Keeffe, seconded by Councilman Ryan, it was unanimously RESOLVED, that as provided for in the 1998 Town Budget that the Town Board does hereby authorize the payment of salary to the following: Bob Blaufarb, Hommocks Pool Manager, $13 per hour retroactive August 25, 1998. Cynthia Orts, Hommocks Pool Manager, $14 per hour retroactive August 25, 1998. Joanne Murphy, Hommocks Pool Manager, $13 per hour retroactive August 26, 1998. Heather Waters, Hommocks Pool Manager, $12 per hour retroactive August 26, 1998. Robert Lunde, Jr., Hommocks Pool Alternate Manager, $11 per hour retroactive August 26, 1998. Mary Lynn Rappaport, Hommocks Pool Alternate Manager, $10 per hour retroactive August 26, 1998. Maria Francella, Hommocks Pool Alternate Manager, $11 per hour and Alternate Lifeguard, $11.00 per hour retroactive August 26, 1998. Chris Vaughn, Hommocks Pool Alternate Pool Manager, $10 per hour, Alternate Lifeguard, $11.00 and Early Morning Swim Lifeguard, $20 per hour retroactive August 26, 1998. Dan Matulich, Hommocks Pool Lifeguard, $9.00 per hour retroactive August 16, 1998. Wilma Birmingham, Hommocks Pool Lifeguard, $9.25 per hour retroactive August 26, 1998. Wendy Baird, Hommocks Pool Lifeguard, $7.50 per hour retroactive August 26, 1998. Merril Roth, Hommocks Pool Lifeguard, $7.50 per hour retroactive August 26, 1998 Lauren Abinati, Hommocks Pool Lifeguard, $725 per hour retroactive August 26, 1998. Jack Nierodzinski, Hommocks Pool Lifeguard, $6.25 per hour retroactive August 26, 1998. Paul Nierodzinski, Hommocks Pool Lifeguard, $7.00 per hour retroactive August 26, 1998. .ioe Rodriguez, Hommocks Pool Lifeguard, $8.50 per hour retroactive August 26, 1998. Jeff Santorsola, Hommocks Pool Lifeguard, $8.75 per hour retroactive August 26, 1998 Suzanne Finneran, Hommocks Pool Lifeguard, $7.00 per hour retroactive August 26, 1998. Jeanne Slater, Hommocks Pool Lifeguard, $6.25 per hour retroactive September 5 1998 Lizandro Zuniga, Hommocks Pool Lifeguard, $8.00 per hour and Early Morning Swim Lifeguard, $20 per hour retroactive August 26, 1998. Eli Graham, Hommocks Pool Alternate Lifeguard, $7.00 per hour retroactive August 26, 1998. Katie McEvily, Hommocks Pool Alternate Lifeguard, $7.25 per hour retroactive August 26, 1998. Vi Le, Hommocks Pool Alternate Lifeguard, $6.50 per hour retroactive August 26, 1998. Domenick Fariello, Hommocks Pool Key Attendant, $5.75 per hour effective retroactive August 26, 1998. Peter Braverman, Hommocks Pool Key Attendant, $6.25 per hour retroactive August 26, 1998. Kathryn Brannigan, Hommocks Pool Key Attendant, $6.50 per hour retroactive August 26, 1998. 10 SEPTEMBER 16, 1998 Angela Legramandi, Hommocks Pool Key Attendant, $7.25 per hour retroactive August 26, 1998. Neil Valsangkar, Hommocks Pool Key Attendant, $5.75 per hour retroactive August 26, 1998. Kate Southwick, Hommocks Pool Key Attendant, $5.25 per hour retroactive August 26, 1998. APPROVAL OF MINUTES -August 12, 1998 On motion of Councilwoman Wittner, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Board does hereby approve the Board minutes from the meetings of August 12, 1998, as amended. SUPERVISOR REPORTS Supervisor Price said that she had attended an Newcomers Club Luncheon and had heard concerns voiced over the grass at the pool, which she said had been caused by a wet summer, causing parts of the grass to become soggy and that the problem would be worked on during the winter. The other concern was that the a woman be retained to maintain the new female locker room. It has been difficult finding someone for the position as well as finding lifeguards. The salaries will be reviewed to see if that would attract more people to the positions, but every effort would be made to eliminate the problem for the next swimming season. She said that the flowers around the Town were beautiful, curbs were being presently being done, and she thanked the highway department for the good work they are doing. REPORTS OF COUNCIL Councilwoman O'Keeffe reported that she had received complaints about garbage being left out on Dante and Weaver Streets. There was a discussion on an enforcement officer, with Mr. Altieri noting that fire officers can be authorized as code officers and we are looking at that option. The Supervisor said that there would be someone going out this weekend they were to cover the Weaver Street to Fenimore Road area, which is approximately one-third of the Town, warnings would be given, and thereafter if a violation re-occurs, a summons will be issued. CELEBRATION -The Supervisor then said that we have a League person that attends our Board meetings, under all circumstances, rain, snow, blizzards, and even on her birthday, which was tonight, which we all wish to celebrate with her -they then brought out a cake for Bev Laughlin and sang happy birthday. ADJOURNMENT On motion of Councilwoman O'Keeffe, seconded by Councilwoman Wittner the meeting was adjourned at 9:50 PM. Patricia A. DiCioccio, Town Clerk C:\MSOFFICE\WINWORD\MI NUTES\98MINF\09-16-98x.doc 11