Loading...
HomeMy WebLinkAbout1998_11_18 Town Board Regular Minutes TOWN OF MAMARONECK TOWN BOARD AGENDA REGULAR MEETING -Wednesday, November 18, 1998 -Town Center Court Room - 8:15 PM THE TOWN BOARD WILL CONVENE at 6:45 PM into a Work Session to review land use regulations and adjourn at 7:30 PM into an Executive Session to discuss personnel. CONVENE REGULAR MEETING CONVENE WORK SESSION RECESS WORK SESSION CONVENE EXECUTIVE SESSION RECESS EXECUTIVE SESSION RECONVENE REGULAR MEETING CALL TO ATTENTION - Location of Exits BOARD OF FIRE COMMISSIONERS 1. Fire Claims 2. Authorization - Sale of Surplus Equipment 3. Other Business AFFAIRS OF THE TOWN 1. Authorization - Inter-Municipal Agreement -Westchester Co. - Stop DWI 2. Resolution -WJWW- Hydrant Markers 3. Authorization - Sale of Surplus Equipment - 4. Authorization - Employees Assistance Program 5. Amendment - Resolution to Designate Official Newspaper 6. Salary Authorizations - Recreation -Assessor -Town Administrator's Office 7. Resolution -Westchester County Airport APPROVAL OF MINUTES - October 7, 1998 (previously submitted) - October 21, 1998 ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS SUPERVISOR REPORTS REPORTS OF THE COUNCIL Next regularly scheduled meetings - December 2, 1998 - December 16, 1998 Any physically handicapped person needing special assistance in order to attend the meeting should call the Town Administrator's office at 381-7810. MINUTES OF THE REGULAR MEETING OF THE TOWN BOARD OF THE TOWN OF MAMARONECK AND THE BOARD OF FIRE COMMISSIONERS HELD ON NOVEMBER 18, 1998 AT 8:15 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Elaine Price Councilman Paul A. Ryan Councilwoman Valerie M. O'Keeffe Councilman Barry Weprin Councilwoman Phyllis Wittner ALSO PRESENT: Patricia DiCioccio, Town Clerk Stephen V. Altieri, Town Administrator Charlene Indelicato, Town Attorney CONVENE WORK SESSION The Board convened into a Work Session at 6:45 PM in Conference Room A of the Town Center to review land use regulations and adjourned at 7:30 PM into an Executive Session to discuss personnel. On motion duly made and seconded the Board adjourned at 8:15 PM to the Court Room to reconvene the regular meeting. CALL TO ORDER The regular meeting of the Town Board was called to order by Supervisor Price at 8:20 PM, who then pointed out the location of exits. The regular meeting was closed and reconvened as a Board of Fire Commissioners on motion by Commissioner Ryan, seconded by Commissioner Wittner. BOARD OF FIRE COMMISSIONERS ommissioner Weprin presented fire claims for authorization of payment, thereafter on Councilwoman Weprin's motion, seconded by Commissioner Wittner, it was unanimously RESOLVED, that this Commission hereby authorizes payment of the following Fire Department claims as approved by the Fire Chief and audited by the Comptroller's Office. AAA Emergency Supply Co., Inc. $ 70.00 AM Emergency Supply Co., Inc 147.20 Alb & Sons 150.00 At&T Wireless 113.15 Brewer's Hardware 59.82 Chief Fire Preventions 85.00 November 18, 1998 Con Edison 2.00 Con Edison 150.73 Everson Ross Co. 439.02 Excelsior Garage & Machine Works, Inc. 7,918.69 Giacomo Service Center, Inc. 242.18 Lesco#600 48.03 Lucent Technologies 45.43 John M. Mazzola 400.00 MetroCom 95.00 Rickert Lock &Safe Co. 225.00 Rickert Lock & Safe Co. 140.00 Sound Shore Pest Control 60.00 Sunset Printing 979.71 Town of Mamaroneck Professional 220.08 Westchester Elevator 170.00 11 761.04 2. Authorization -Sale of Surplus Equipment The Administrator said that this is part of a list of equipment which is also item 3 on the agenda. It is for equipment that is no longer necessary to the operations of the Town. He recommended that the Ward LaFrance Ladder be declared as surplus and further that authorization be granted to notice the equipment for sale to the highest bidder. On motion of Councilwoman O'Keeffe, seconded by Councilman Ryan, it was unanimously, RESOLVED, that this Commission hereby authorizes that the Ward LaFrance Ladder be declared as surplus equipment and that it hereby be sold for no less than $5,000; and BE IT FURTHER, RESOLVED, that the Administrator is hereby authorized to execute said contract of sale on behalf of the Town. Commissioner Price announced that there was a food drive being conducted by the Fire Department and that all non-perishable food items were to be brought to the Weaver Street Firehouse until February 15, 1999. Items such as cereals, canned foods and baby food were needed and that the collection bin was located near the elevator at the main entrance (off the firehouse parking lot). There being no further business to come before the Commission, on motion of Commissioner Wittner, seconded by Commissioner O'Keeffe, the Commission unanimously adjourned. AFFAIRS OF THE TOWN 1. Authorization - Inter-Municipal Agreement -Westchester County -Stop DWI The Administrator said that authorization was being requested to execute the agreement with the County of Westchester regarding the funding of our Stop DWI Program. The agreement is renewed annually subject to the availability of funding, and under the agreement for 1999 the County would provide a maximum of$8,400 to the Town for the DWI enforcement. He said Counsel had reviewed the form of agreement and had recommended no changes. On motion of Councilwoman O'Keeffe, seconded by Councilman Ryan, it was unanimously, RESOLVED, that the Town Board does hereby approve the agreement between the Town and The County of Westchester, said agreement provides that the County pay to the Town a maximum of$8,400 for DWI 2 November 18, 1998 enforcement; and BE IT FURTHER, RESOLVED, that the Town Administrator is hereby authorized to execute said agreement on behalf of the Town. 2. Resolution -WJWW- Hydrant Markers Mr. Altieri said that the fire departments in the Westchester Joint Water Works (WJWW) service area utilize hydrant markers to mark fire hydrants which are helpful to the fire departments in the winter to locate hydrants that may be buried in snow. The markers are usually a metal rod with a flag at the top. Westchester Joint Water Works has requested that they be held harmless from any claim that may arise from the installation or maintenance of the markers by the local fire departments. He said he spoke with counsel who suggested that a reciprocal hold harmless provision be included for claims that may arise from the Westchester Joint Water Works handling of the marker. Councilwoman Wittner asked if either of the Villages of Harrison and Mamaroneck had adopted the law. The Supervisor replied that they had both adopted the hold harmless resolution. On motion by Councilwoman O'Keeffe, seconded by Councilman Ryan it was unanimously, RESOLVED, that the Town of Mamaroneck agrees to indemnify and defend 'the Westchester Joint Water Works (WJWW) from any and all claims that may arise from the installation and maintenance of hydrant markers installed by the Town of Mamaroneck Fire Department; and BE IT FURTHER, RESOLVED, that the Town further agrees to add the Westchester Joint Water Works as an additional insured on the Town's insurance policies; and BE IT FURTHER, RESOLVED, that the Westchester Joint Water Works agrees to indemnify and defend the Town of Mamaroneck for any and all claims resulting from any actions of the Westchester Joint Water Works , their officers, employees, or agents relating to their interference, removal, or adjustment of the markers. 3. Authorization -Sale of Surplus Equipment The Administrator explained that he had given the Board members a listing of equipment that is no longer necessary to the operations of the Town, and recommended that the equipment be declared as surplus. He also requested that authorization be granted to notice the equipment for sale to the highest bidder. RESOLVED, that the Town Board hereby authorizes that the below list of equipment be declared surplus; and FLT# Year Make Model VIN Min. Bid NIA 1989 Mercedes Benz 4DSD WDBCA39EXKA44053S $14,500 80 1991 Chevrolet 4DSD 1G181-53158MR136388 $ 2,500 91 1994 Ford 4DSD 2FALP71WORX197146 $ 3,000 97 1994 Chevrolet 4DSD 1 G1 BL52W9RR186802 $ 2,750 106 1986 Autocar Packer 1WBKACJE4GN106693 $ 5,000 107 1986 Autocar Packer 1WBKACJE6GN111295 $ 5,000 3 November 18, 1998 BE IT FURTHER, RESOLVED, that the Administrator is authorized to advertise the surplus equipment for sale. 4. Authorization - Employee Assistance Program The Administrator said that the Town Board is being requested to authorize the execution of the agreement between the Westchester County Employee Assistance Program and the Town for the 1998 calendar year. The cost for this program is $25 per employee, which is the same charge since 1993. The total will be $2,875 for 115 Town employees. He explained that the Town has had a contract with this Employee Assistance Program since 1988 and this year's agreement is identical to last year's. The purpose of this program is to provide consultation and counseling to employees who may be experiencing personal or work related problems caused by financial difficulties, alcohol, drugs, etc. The program is completely confidential. Employees may contact EAP on their own or be referred by the Town because of a work performance problem. The Employee Assistance Program enables the Town to comply with many of the Federal Drug Free Workplace Act's requirements to offer drug and alcohol education, counseling and rehabilitation and is provided for in the personnel budget for this year. On motion of Councilman Ryan, seconded by Councilwoman Wittner, it was unanimously, RESOLVED, that the Town Board does hereby authorize the agreement between the Westchester County Employee Assistance Program and the Town for the 1998 calendar year. The cost for this program is $25 per employee, which totals $2,875 for 115 Town employees. 4. Amendment- Designation of Official Newspaper The Administrator said that members of the Board have raised the question as to whether an amended resolution should be adopted to reflect the change in the daily newspaper from the Daily Times to The Journal News. Our research into the matter indicates that because the paper is still part of the Gannett chain, there would be no urgency to change the resolution. For the same reason, any notices that have been published since the name change are valid notices. However, it is better that we clarify the matter, and revise the resolution to designate The Journal News and the Soundview News as the Town's official newspapers. The Board members discussed the possibility of changing to another newspaper for our legal notices. It was decided that a letter be sent expressing the Town's dissatisfaction with the new format adopted by Gannett which serves our area. Thereafter, on motion of Councilman Ryan, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that The Journal News, formerly known as The Daily Times, be hereby designated as the official newspaper of the Town of Mamaroneck for the purpose of publishing legal notices during 1998. 6. Salary Authorizations - Recreation -Assessor -Town Administrator's Office Recreation 4 November 18, 1998 On motion of Councilman Ryan, seconded by Councilwoman Winner, it was unanimously, RESOLVED, that as provided for in the 1998 Town Budget the Town Board does hereby authorize the payment of salary to the following: Michael Chiapparelli, Director, Youth Hockey, $3,700 for season & Instructor, $15 1hour, retroactive to 11/7/98. James Erdman, Asst. Director, Youth Hockey, $750 for season and Instructor, $15/hour, retroactive to 11/7/98 Jason Lividini, InstructorYouth Hockey, $12/hour, effective retroactive to 11/7/98. Wendy Korotkin, Instructor, Youth Hockey, $9 1hour, effective retroactive 11/7/98. Tim Kyrkostas, Instructor, Youth Hockey, $8/hour, effective retroactive to 11/7/98. Justin Stewart-Teitelbaum, Asst. Instructor, Youth Hockey, $5.50/hour, retroactive 11/7/98. Gregory Christian, Assistant Instructor, Youth Hockey, $6/hour, retroactive to 11/7/98. Adam King, Asst. Swim Coach, Mamaroneck Swim Club, $12/hour, retroactive to 11/1/98. Assessor Mr. Altieri said that authorization is requested to appoint Susan Bickerstaff to the position of Town Assessor effective November 19, 1998. Susan would be appointed for the unexpired term of Ross Valenza who recently retired. The term would expire in September of 2001. Susan has been an employee of the Town for thirteen years. All of that time has been in the Assessor's Office. She has served as an Assessment Clerk, Real Property Appraiser and most recently was appointed Deputy Assessor. In addition to her skills in assessment administration, she has coordinated the computerization of our assessment records. She will bring to the position of Assessor a hands on approach to managing the office that is in the best interest of our residents. Councilman Ryan said that the resolution should state that the Assessor not engage in private appraisals. Supervisor Price said the Employment Agreement, Schedule A included that statement. On motion of Councilman Ryan, seconded by Councilwoman Winner, it was unanimously, RESOLVED, that the Town Board does hereby authorize the increase of salary to Susan Bickerstaff who will assume the position of Assessor at an annual salary of$62,000 effective November 19, 1998 to serve an' unexpired term ending September 30, 2001. Town Administrator's Office The Administrator requested authorization to hire Gayle Short to work as his Secretary beginning as of November 18, 1998 at a salary of$34,000. He added that Gayle was replacing Susan Guimaraes who left in March and Judi Tedesco who had been in the position as a temporary assignment. He noted that Gayle Short has extensive secretarial experience, excellent computer/word processing skills, and we believe, the necessary people skills to perform well in this important position. On motion of Councilwoman Winner, seconded by Councilman Ryan, it was unanimously, RESOLVED, that the Town Board does hereby authorize the salary to Gayle Short who will assume the position of Secretary to the Town Administrator at an annual salary of$34,000 effective November 18, 1998. 7. Resolution -Westchester County Airport This matter was not discussed. 5 November 18, 1998 Approval of Minutes - October 7, 1998 (previously submitted) - October 21, 1998 On motion of Councilwoman Wittner, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Board does hereby approve the Board minutes from the meetings of October 7, 1998 and October 21, 1998, as amended. Oral Communications Ernie Odierna asked if this is the last holiday before the new recycling schedule becomes effective, to which the Administrator replied yes. Ernie said that his water meter had been sent out for testing but he had received no report back yet and its been about a month. Supervisor Price said she would check into the matter. Ernie then spoke on: meeting schedules, land use regulations, internet access for the Town, and announced that Supervisor Price and the Town Administrator were scheduled to speak at the Firehouse on the budget to the Larchmont Gardens Civic Association but all were welcome. He added how much he had enjoyed watching the Supervisor, Town Attorney, Administrator, Comptroller, and Recreation Superintendent do the locomotion on LMC/TV. Supervisor Price explained that they had been filmed to help in the LMC fundraising effort and it had been a lot of fun. Supervisor Reports The Supervisor said the Airport will now be required to file a full environmental report, and that a firm had been hired to look at the site more carefully to see if it is a source of pollution. She said that she will keep everyone informed of the status She that the Board would be meeting Saturday morning at 8:00 AM, in Conference Room A to discuss Capital Projects. ADJOURNMENT On motion of Councilwoman Wittner, seconded by Councilman Ryan the meeting was adjourned at 9:00 PM. Submitted by Patricia A. DiCioccio, Town Clerk C:\MSOFFICEIWINWORD\MINUTES198MINF\11-18-98x.doc 6