HomeMy WebLinkAbout1998_02_04 Town Board Regular Minutes TOWN OF MAMARONECK
TOWN BOARD AGENDA
REGULAR MEETING -Wednesday, February 4, 1998 -Town Center Court Room- 8:15 PM
THE TOWN BOARD WILL CONVENE at 7:00 PM into an Executive Session to discuss
contracts and personnel and at 7:30 PM go into a Work Session to discuss a food zoning
amendment.
CONVENE REGULAR MEETING
CONVENE EXECUTIVE SESSION
RECESS EXECUTIVE SESSION
CONVENE WORK SESSION
RECESS WORK SESSION
RECONVENE REGULAR MEETING
CALL TO ATTENTION -Location of Exits
BOARD OF FIRE COMMISSIONERS
1. Fire Claims
2. Other Business
AFFAIRS OF THE TOWN
1. Authorization-Independent Contractor Agreement- Telephone System
2. Authorization-Renewal of Retainer Agreement- Indelicato and Fahey
3. Adoption-Revised Administrative Manual
4. Set Public Hearings - a) Food Business Zoning
b) Bond Resolution- WJWW-Purchase of Land
c) Bond Resolution-Purchase of Refuse Packer Trucks
d) Installation of Stop Sign-Intersection of Gate House Lane
and Marbourne Drive
e) Installation of Stop Sign-Intersection of Gate House Lane
and Old White Plains Road
5. Salary Authorizations -Recreation
-Ambulance District
-Assessor's Office
PROCLAMATIONS -American History Month and Black History Month
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
SUPERVISOR REPORTS
REPORTS OF THE COUNCIL
Next regularly scheduled meetings -February 25, 1998
- March 4, 1998
Any physically handicapped person needing special assistance in order to attend the meeting
should call the Town Administrator's office at 381-7810.
MINUTES OF THE REGULAR MEETING OF THE TOWN BOARD OF THE TOWN
OF MAMARONECK AND THE BOARD OF FIRE COMMISSIONERS HELD ON
FEBRUARY 4, 1998 AT 8:15 PM IN THE COURT ROOM OF THE TOWN
CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK
PRESENT:
Councilman Paul A. Ryan
Councilwoman Valerie M. O'Keeffe
Councilman Barry Weprin
I Councilwoman Phyllis Wittner
ABSENT: Supervisor Elaine Price
ALSO PRESENT:
Patricia DiCioccio, Town Clerk
Stephen V. Altieri, Town Administrator
Charlene Indelicato, Town Attorney
CONVENE EXECUTIVE SESSION
The Board convened into an Executive Session at 7:00 PM in Conference Room A of the
Town Center to discuss contracts and personnel and went into a Work Session to
discuss the food zoning amendment at 7:30 PM.
On motion duly made and seconded the Board adjourned at 8:15 PM to the Court Room
to reconvene the regular meeting.
CALL TO ORDER
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The-Regular meeting of the Town Board was called to order by Deputy Supervisor Ryan
at 8:30 PM, who then pointed out the location of exits. He said that Supervisor Price was
attending a play at her daughter's school this evening.
BOARD OF FIRE COMMISSIONERS
On motion of Phyllis Wittner, seconded by Valerie O'Keeffe, the meeting was called to
order by Commissioner Ryan 8:40 PM in the Court Room.
Present were the following members of the Commission:
Commissioner: Paul A. Ryan
Commissioner: Valerie M. O'Keeffe
Commissioner: Barry Weprin
Commissioner: Phyllis Wittner
February 4, 1998
1. Fire Claims:
Commissioner Weprin presented fire claims for authorization of payment , thereafter on
Councilwoman O'Keeffe's motion, seconded by Commissioner Wittner, it was
unanimously:
RESOLVED, that this Commission hereby authorizes payment of the following
Fire Department claims as approved by the Fire Chief and audited by the
Comptroller's Office:
1997
Operating Fund
AAA Emergency Supply Co $ 621.65
Ikon Office Solution 105.00
Radio Shack 2397
Rescue Technology Inc 995.00
Rescue Technology Inc. 995.00
Westchester Elevator 170.00
$ 2,910.62
1998
Operating Fund
AAA Emergency Supply Co., Inc. 864.10
Bell Atlantic 447.55
Comfort Zone Heating &Air Conditioning 187.50
Con Edison 2.00
Bell Atlantic 447.55
Excelsior Garage & Machine Works, Inc. 350.20
Excelsior Garage & Machine Works, Inc. 2098.27
Gallagher Benefit Services, Inc. 552.06
Gall's Inc. 53.04
Gall's Inc. 29.85
Metrocom 85.00
Mortelliti, Inc. 4775.00
Sound Shore Contracting 210.00
Town of Mamaroneck Professional 220.08
Westchester Joint Water Works 82.00
$ 9,956.65
GRAND TOTAL $12,867.27
The Administrator explained that the bill for the firehouse roof(Mortelliti)was caused by a
misalignment of the repoint stone work because of different roof lines which had caused
a roof leak. A contractor had been brought in who found that he had to reflash the roof
and that there would be another bill for gutters. In response to a question from
Councilman Ryan, he noted that this was not connected to the new construction.
2. Adoption of the Revised Administrative Manual
Commissioner Ryan said that in addition to having to adopt this manual for the Town, it
would also be necessary to adopt it for the fire department.
Mr. Altieri explained that this document contains most of the Town's Administrative and
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February 4, 1998
operating policies. Operating policies not included in the Town Administrative Manual are
those related to specific programs and departments such as our land use application
policy and program policies for recreation programs. Originally adopted in 1991, the
manual sets forth all of our procedures for personnel administration, purchasing, and
other operating procedures that impact department operations. The manual is used in
conjunction with existing collective bargaining agreements, individual employment
agreements and New York State statutes for Town governments
He outlined the following changes to the manual:
Chapter 2 - Personnel, Section 2.2C -The leave of absence clause has been amended to
reflect the requirements of the Federal family and medical leave act.
Section 2.21) - Personal leave has been specifically defined and we have also clarified the
use of personal leave during times of severe weather conditions.
Section.2.13 -This section states the Town's policy on sexual harassment and the
procedure for filing a complaint and investigation of the complaint. Our labor counsel has
suggested additions to the policy that will keep us current with the most recent case law
on sexual harassment. The complaint procedure has been revamped for example the
prohibition on retaliation against complainant. Also, written notice will now be sent to the
complainant and the accused notifying them of the Town's decision on the complaint.
Section 2.14- Our policy on a drug free workplace is included in this section. In the past
the Board has adopted resolutions regarding a drug free workplace when the Town has
applied for federal grants. The policy will now become a permanent part of our
administrative manual.
Chapter 3 - Purchasing -Throughout this section we specify the procedures for purchases
at different dollar amount thresholds. In this latest revision, we have raised the threshold
for claim form purchases from $1,000 to $1,200. A department head may authorize a
purchase up to this amount without prior approval of the Town Administrator. The new
limit reflects the cost of many goods and services purchased by the operating department
and to increase the efficiency of the purchasing procedure. Such a purchase however is
subject to the availability of funds. If funds are not available in the appropriate line item
account, prior approval is required. Also, department heads must explain any new types
of purchase which are not common to the department.
Chapter 4 -Computer Technical Support-This is a completely new section in the manual.
The Town maintains a contract with a consultant to provide computer support to
individual departments. The policy establishes the procedure for using the consultant. It
is intended to limit the use under the individual department's discretion. The procedure
sets a maximum of three hours of use without prior approval. Use of the consultant for
larger projects requires an explanation of the project.
Chapter 5 -Travel Policy -Section 5.2 -This section incorporates into the manual a
previously adopted policy regarding the use of pool vehicles.
Chapter 7 - Records Management -The Town Clerk has revised the policy for the
submission of records for filing in our Records Center. Specifically, department heads are
reminded that records are not to be destroyed without first consulting with the Town Clerk
and the Records Retention Schedule.
Councilwoman O'Keeffe questioned the policy on the use of vehicles and under what
circumstances staff was allowed 24 hour use of pool cars. The Administrator replied that
would happen when someone was on-call during that period, or if a person went to a
conference. There were minor changes made to the manual.
Then on motion of Commissioner O'Keeffe, seconded by Commissioner Wittner, it was
unanimously,
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February 4, 1998
RESOLVED, that the Board of Fire Commissioners does hereby
adopt the Administrative Manual as amended.
There being no further business to come before the Commission, on motion of
Commissioner O'Keeffe, seconded by Commissioner Wittner, the Commission
unanimously adjourned at 8:45 PM.
AFFAIRS OF THE TOWN
1. Appointment - Committee on Revaluation
This item was held over to the next meeting.
2. Authorization - Independent Contractor Agreement -Telephone System
The Administrator said in the 1998 Town Budget there is an appropriation for
replacement of the Town Center telephone system. During budget preparation the Board
was advised that there is no additional capacity left to add new lines and extensions with
the present system. This is particularly a problem as we look to decentralize our facsimile
capability and expand our use of computer modems for Internet service and networking of
Town facilities. In addition the technology of the current system is now obsolete and no
longer in production. At this time the Town requires assistance to complete the needs of
the operating departments, evaluate alternate types of equipment, and to follow the
project to completion. He said that one person is needed to serve as liaison between the
Town departments and the telephone company to coordinate the changeover. Before
leaving the Town, Jeff Stonehill had completed considerable work on this project. He had
developed contacts with both Bell Atlantic and the County of Westchester regarding our
transition to a new phone system. Therefore, Mr. Altieri recommended that he be brought
in as an independent contractor to assist with the project. He outlined the proposed
agreement as follows: Jeff Stonehill will be responsible for conducting all of the work
necessary to arrange for the installation of a new phone system for the Town; he would be
paid $22.50 per hour for time spent on this project, estimated time is between 175 and 200
hours of work. Authorization is requested to execute the agreement.
There was a question regarding worker's compensation. The Town Attorney explained
that because the work is being done under an independent contract agreement that type
of insurance would not be necessary.
Ernie Odierna asked if it might not be better to go out for proposals from others and open
it up for bidding. It was explained that this was not for the actual phone system but for
the research as to what would be needed and that Jeff was familiar with what was needed
because he had been working on it before leaving.
On motion of Councilwoman Wittner, seconded by Councilman Weprin, it was
unanimously,
RESOLVED, that the Town Board does hereby authorize the
contract for Jeff Stonehill to provide consulting services to the
Town regarding the replacement of the telephone system at the
rate of $22.50 per hour for time spent on this project, estimated
time is between 175 and 200 hours; and
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February 4, 1998
BE IT FURTHER,
RESOLVED, the Town Administrator is hereby authorized to
execute said contract on behalf of the Town.
3. Authorization - Renewal of Retainer Agreement Indelicato and Fahey
The Administrator said that this was the proposed renewal agreement for Charlene
Indelicato to continue as Counsel to the Town. There have been no changes to the
retainer agreement with the exception of the annual retainer amount, which would
increase to $50,000 per year. He outlined that the agreement called for one day per week
in the Town office, attendance at Board meetings, availability to staff by phone most of
the time, and certain litigation with the following exceptions: insurance cases, certiorari
matters, personnel arbitrations, and litigation that may arise with the NYS Department of
Environmental Conservation regarding sewers.
The Board members all expressed their pleasure at renewing this agreement.
On motion of Councilwoman Wittner, seconded by Councilman Weprin, it was
unanimously,
RESOLVED, that the Town Board does hereby authorize the
retainer agreement with Indelicato and Fahey at a cost of$50,000
per year.
BE IT FURTHER,
RESOLVED, that the Town Administrator is hereby authorized to
execute said agreement on behalf of the Town.
4. Adoption - Revised Administrative Manual
This item had been discussed earlier in the meeting when it was adopted by the Board of
Fire Commissioners.
On motion of Councilman Weprin, seconded by Councilwoman O'Keeffe,
RESOLVED, that the Town Board does hereby adopt the revised
Administrative Manual as amended.
5. Set Public Hearings
(a) Food Related Retail Regulations Zoning
This hearing is to review the proposed changes to the zoning law regarding the
amendments to the section dealing with retail food establishments. The Attorney pointed
out that surrounding communities and the County Planning Department would have to be
notified of the hearing.
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February 4, 1998
On motion of Councilman Weprin, seconded by Councilwoman O'Keeffe, it was
unanimously
RESOLVED, that the Town Board does hereby set the date
for public hearing for February 25, 1998, at 8:15 PM or as
soon thereafter as possible on the amendment to the zoning
ordinance dealing with food related retail regulations; and
BE IT FURTHER
RESOLVED, that the Town Board does hereby authorize the
Town Clerk to publish the notice of public hearing in an
official Town newspaper.
(b) Bond Resolution
Westchester Joint Water Works Purchase of Land: Water Filtration Project
The Administrator said at this time the Westchester Joint Water Works is negotiating the
purchase of land in Harrison for the future construction of a water filtration plant. The
water filtration plant, which is mandated by the Federal and State governments, would
need to be in operation by the year 2003 and although the cost of the land is subject to
negotiation, the maximum cost is estimated to be $3.9 million. The Town's share of the
cost would be 22% or$858,000. Adding the bonding expense, the maximum cost would
be approximately $875,000. A public hearing is necessary because the debt expense will
be carried in a special district, in this case the water district.
On motion of Councilwoman Wittner, seconded by Councilwoman O'Keeffe, it was
unanimously, resolved that the following be adopted:
RESOLVED, that the Town Board does hereby set the date
for public hearing for February 25, 1998, at 8:15 PM or as
soon thereafter as possible on the Bond-Resolution to enable
Westchester Joint Water Works to purchase land for a water
filtration project at a maximum cost of$875,000; and
BE IT FURTHER
RESOLVED, that the Town Board does hereby authorize the
Town Clerk to publish the notice of public hearing in an
official Town newspaper.
(c) Bond Resolution
Purchase of Two Refuse Packers
Mr. Altieri said that based upon bids received the Board authorized contracts for the
purchase of two 25 yard refuse collection trucks. The bond resolution will be for a total of
$230,000 which includes the cost of the trucks and bonding expense. As in the water
district, a public hearing is required because the Town's garbage district is considered a
special district.
On motion of Councilwoman Wittner, seconded by Councilwoman O'Keeffe, it was
unanimously,
ORDER CALLING PUBLIC HEARING
In the Matter of the Increase and Improvement
of the Facilities of Refuse and Garbage District No. 1
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February 4, 1998
of the Town of Mamaroneck, Westchester County, New York
---------------------------------
WHEREAS, the Town Board of the Town of Mamaroneck, Westchester County,
New York, has caused to be prepared a map, plan and report, including an estimate of
cost, pursuant to Section 202-b of the Town Law, relating to the increase and
improvement of the facilities of the Refuse and Garbage District No. 1 in the Town of
Mamaroneck, Westchester County, New York, consisting of the purchase of 25 yard
refuse packers Mack Model No. E-7 with a Leach Model 2111125 refuse body, including
incidental equipment and expenses in connection therewith, at a maximum estimated
cost of$230,000; and
WHEREAS, it is now desired to call a public hearing on the question of the increase
and improvement of the facilities of Refuse and Garbage District No. 1 in the manner
described above, and to hear all persons interested in the subject thereof, concerning the
same, in accordance with the provisions of Section 202-b of the Town Law;
NOW THEREFORE, IT IS HEREBY
ORDERED, by the Town Board of the Town of Mamaroneck, Westchester County,
New York, as follows:
Section 1. A public hearing will be held at the Town Center, in Mamaroneck,
New York, in said Town, on the 25th day of February 1998, at 8:15 o'clock P.M., Prevailing
Time, on the question of increasing and improving the facilities of the Refuse and
Garbage District No. I within the Town of Mamaroneck, Westchester County, New York, in
the manner described in the preambles hereof, and to hear all persons interested in the
subject thereof, concerning the same, and to take such action thereon as is required or
authorized by law.
Section 2. The Town Clerk is hereby authorized and directed to cause a copy of
the Notice of Public Hearing hereinafter provided to be published once in The Daily Times,
the official newspaper of said Town, and also to cause a copy thereof to be posted on the
sign board of the Town.
This order shall take effect immediately.
The question of the adoption of the foregoing Order was duly put to a vote on roll
call, which resulted as follows:
PHYLLIS WITTNER VOTING AYE
BARRY WEPRIN VOTING AYE
VALERIE M. O'KEEFFE VOTING AYE
PAUL A.RYAN VOTING AYE
The Order was thereupon declared duly adopted.
(d) Installation of a Stop Sign
Intersection of Gatehouse Lane and Marbourne Drive
The Traffic Committee is recommending the installation of a stop sign at Gatehouse Lane
and Marbourne Drive. Upon evaluation by the Committee and the Police Department
there appears to be sufficient traffic to warrant this traffic control device. Therefore, it
was decided to place a stop sign on Marbourne Drive where it enters Gatehouse Lane.
On motion of Councilwoman Wittner, seconded by Councilwoman O'Keeffe, it was
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February 4, 1998
unanimously,
RESOLVED, that the Town Board does hereby set the date
for public hearing for February 25, 1998, at 8:15 PM or as
soon thereafter as possible on the installation of a stop sign
on Marbourne Drive and Gatehouse Lane; and
BE IT FURTHER
RESOLVED, that the Town Board does hereby authorize the
Town Clerk to publish the notice of public hearing in an
official Town newspaper.
(e) Installation of Stop Sign
Intersection of Gatehouse Lane and Old White Plains Road
The Traffic Committee has also reviewed the intersection of Gatehouse Lane and Old
White Plains Road and determined the need for a stop sign that will be located on
Gatehouse Lane where it intersects with Old White Plains Road.
On motion of Councilwoman Wittner, seconded by Councilwoman O'Keeffe, it was
unanimously,
RESOLVED, that the Town Board does hereby set the date
for public hearing for February 25, 1998, at 8:15 PM or as
soon thereafter as possible on the installation of a stop sign
on Old White Plains Road and Gatehouse Lane; and
BE IT FURTHER
RESOLVED, that the Town Board does hereby authorize the
Town Clerk to publish the notice of public hearing in an
official Town newspaper.
6. Salary Authorizations - Recreation
On motion of Councilman Weprin, seconded by Councilwoman O'Keeffe, it was
unanimously
RESOLVED, that as provided for in the 1998 Town Budget,
authority is hereby given by the Town Board for the
payment of salary to Wendy Korotkin, Assistant Coach,
Youth Hockey Program, at$7 per hour, effective retroactive
to January 17, 1998.
Ambulance District
Salary Authorization
A memo was received from Ed McCormack requesting that the Board consider
authorization to implement budgeted rate increases for the Ambulance District
paramedics effective February 11, 1998. The schedule reflects individual rate increases
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February 4, 1998
for all per diem paramedics.
On motion of Councilwoman Winner, seconded by Councilwoman O'Keeffe, it was
unanimously,
RESOLVED, that the Town Board does hereby authorize the
payment of salary to the paramedics as follows:
Paramedics
Probation Regular
Days/Eves 16.00 16.50
Nights 15.00 15.50
TOWN OF MAMARONECK AMBULANCE DISTRICT
DATE As of 10/8197 As of 2/11/98
Ballantyne, Mark $16.00 $16.50
$14.00 $15.50
Baumblan, Mark $16.00 $16.50
$14.00 $15.50
Bellingham, Phil $16.00 $16.50
$14.00 $15.50
Berkowitz, Douglas $16.00 $16.50
$14.00 $15.50
Burrell, Mark $18.00 $16.50
$14.00 $15.50
Carcano, Jim $16.00 $16.50
$14.00 $15.60
Cecere, Nick $16.00 $16.50
$14.00 $15.50
Desheneky, Charlie $16.00 $16.50
$14.00 $15.50
Egan, Tim $15.00 $18.50
$14.00 $15.50
Fottrell, Dan $15.00 $16.50
$14.00 $15.50
Glaessgen, S. $16.00 $16.50
$14.00 $15.50
Gluckman, Will $16.00 $16.50
$14.00 $15.50
Grande, Don $16.00 $16.50
$14.00 $15.50 as of
lommazzo, John $15.00 $16.00 4/8/98 $16.50
$14.00 $15.00 $15.50
Kosenko, Pete $16.00 $16.50
$14.00 $15.50
Liverrani, Mike $16.00 $16.50
$14.00 $15.50 as of
Loewenheim, Dan $15.00 $16.00 7/7/98 $16.50
$14.00 $15.00 $15.50
McCauley, Matt $16.00 $16.50
$14.00 $15.50
Nadoiske, Pat $16.00 $16.50
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February 4, 1998
$14.00 $15.50
Papish, Mark $16.00 $16.50
$14.00 $15.50
Primrose, Pete $16.00 $16.50
$14.00 $15.50
Purcell, Dan $16.00 $16.50
$14.00 $15.50 As of
Rovida, Peter $15.00 16.00 4/8/98 $16.50
$14.00 $15.00 $15.50
Smith, Bob $16.00 $16.50
$14.00 $15.50
Werner, Rich $16.00 $16.50
$14.00 $15.50
Part-time Clerk in Assessor's Office
Authorization was requested to hire Melissa Lucente as a part-time clerk in the Assessor's
office effective January 26, 1998 at$10 per hour. The Administrator said that Melissa will
assisting with data entry for the new STAR program.
On motion of Councilwoman Wittner, seconded by Councilwoman O'Keeffe, it was
unanimously,
RESOLVED, that the Town Board does hereby authorize the
payment of salary to Melissa Lucente, at$10 per hour for data
entry in the Assessor's Office.
PROCLAMATIONS
Acting Supervisor Ryan read the following two proclamations:
PROCLAMATION
AMERICAN HISTORY MONTH
WHEREAS, The Congress of the United States of America has designated February as
AMERICAN HISTORY MONTH; and
WHEREAS, The National Society Daughters of the American Revolution sponsor
February as American History Month each year; and
WHEREAS, The backbone of this great nation of America is its history, upon which all of
our accomplishments are based; May we pledge to always remember to never forget all
that has made America strong and vigilant and vow to keep this remembrance alive for
our children and their children.
NOW, THEREFORE, BE IT
RESOLVED that I, Elaine Price, Supervisor of the Town of Mamaroneck and the members
of,the Town Board hereby proclaim that the month of February 1998 AMERICAN HISTORY
MONTH throughout the Town of Mamaroneck and urge all residents to join with me and
the Town Board in the celebration of AMERICAN HISTORY MONTH.
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February 4, 1998
PROCLAMATION
BLACK HISTORY MONTH
WHEREAS, BLACK HISTORY MONTH is celebrated each year in February; and
WHEREAS, That celebration continues to grow, as Black Americans devote increasing
attention to their pivotal role in American society; and
WHEREAS, It is our hope that during this year we remember the Black Americans who
throughout our history have made a profound contribution in the arena of civil rights,
human services, the military, political and social sciences and continue to include such
fields as the arts, law, architecture, commerce and industry, education, medicine,
engineering and philosophy.
NOW, THEREFORE, BE IT
RESOLVED that I, Elaine Price, Supervisor of the Town of Mamaroneck and the members
of the Town Board hereby proclaim that the month of February 1998 as BLACK HISTORY
MONTH.
ORAL COMMUNICATIONS
Ernie Odierna said that the Town should be commended for getting most of the
recyclables picked up by Thursday. He reiterated his requests that police reports of
activities also be given at the.Board meetings. He asked if the replacement enforcement
officer had been hired. The Administrator said no one had been hired as yet.
SUPERVISOR REPORTS
Acting Supervisor Ryan read two letter of commendation, one was received from Mr.
Hunter thanking Officer Frank Della Camera for his assistance, and the second from Mr.
Fink regarding Detective Bob Reynolds.
REPORTS OF THE COUNCIL
Councilwoman O'Keeffe reported that she had gone to Albany with Patrick Cunningham
to discuss the sound barrier issue with Assemblyman Tocci and State Senator
Oppenheimer. They weren't available, but their staff had been very helpful and
informative. They had received suggestions on plantings, shrubs and fencing. She said
the main problem was that more money was necessary for the concrete barrier and that
maybe it could be gotten through member item legislation. She added that Supervisor
Price and Councilman Ryan have been working hard to find a resolution to this problem.
ADJOURNMENT
On motion of Councilwoman O'Keeffe, seconded by Councilman Weprin, the meeting
was adjourned.
Patricia A. DiCioccio, Town Clerk
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