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HomeMy WebLinkAbout1997_03_05 Town Board Regular Minutes TOWN OF MAMARONECK TOWN BOARD AGENDA REGULAR R MEETING - Wednesday, March 5, 1997 - Town Center Court Room - 8:15 PM THE TOWN BOARD WILL CONVENE at 7:00 PM into a Work Session to be updated on various projects. CONVENE WORK SESSION RECESS WORK SESSION RECONVENE REGULAR MEETING CALL TO ATTENTION - Location of Exits BOARD OF FIRE COMMISSIONERS 1. Fire Claims 2. Other Business AFFAIRS OF THE TOWN 1. Reappointment - Zoning Board Chairman 2. Authorization - Transfer of Funds - Capital Project 94-01 3. Ratification - Stipulation of Agreement - Police Benevolent Association 4. Amend Retainer Agreement - Robinson Silverman Pearce Aronsohn & Berman 5. Salary Authorization - Assessor's Office - Recreation (NONE) ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS SUPERVISOR REPORTS REPORTS OF THE COUNCIL PROCLAMATION - Women's History Month Next regularly scheduled meetings - March 19, 1997 - April 2, 1997 Any physically handicapped person needing special assistance in order to attend the meeting should call the Town Administrator's office at 381-7810. MINUTES OF THE REGULAR MEETING OF THE TOWN BOARD OF THE TOWN OF MAMARONECK AND THE BOARD OF FIRE COMMISSIONERS HELD ON MARCH 5, 1997 AT 8:15 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK, 10543 PRESENT: Supervisor Elaine Price Councilman Paul A. Ryan Councilwoman Valerie M. O'Keeffe Councilman Barry Weprin Councilwoman Phyllis Wittner ALSO PRESENT: Patricia DiCioccio, Town Clerk Stephen V. Altieri, Town Administrator Steven M. Silverberg, Town Attorney CONVENE EXECUTIVE SESSION The Board convened into a Work Session at 7:00 PM in Conference Room A of the Town Center to be updated on various projects. On motion duly made and seconded the Board adjourned at 8:15 PM to the Court Room to Reconvene the Regular Meeting. CALL TO ORDER The Regular meeting of the Town Board was called to order by Supervisor Price at 8:20 PM, who pointed out the exits. BOARD OF FIRE COMMISSIONERS The meeting was called to order by Commissioner Price at 8:45 PM in the Court Room. Present were the following members of the Commission: Commissioner: Elaine Price Commissioner: Paul A. Ryan Commissioner: Valerie M. O'Keeffe Commissioner: Barry Weprin Commissioner: Phyllis Wittner 1. Fire Claims: Commissioner Weprin presented fire claims for authorization of payment , thereafter on his motion, seconded by Commissioner Weprin, it was unanimously: RESOLVED, that this Commission hereby authorizes payment of the following Fire Department claims as March 5, 1997 approved by the Fire Chief and audited by the Comptroller's Office: OPERATING FUND AAA Emergency Supply Company, $115.00 AAA Emergency Supply Company 117.25 AT& T Capital 220.36 AT &T Wireless Service 126.28 Albany Marriott 415.78 Corning Clinical LABS 61.66 Corning Clinical LABS 243.20 Keye 168.64 Loose-leaf Law Publication 24.95 Lucent Technologies 96.00 O.S.P Fire Protection 90.00 Poland Spring Waters 51.84 Printwear Plus 584.00 Town of Mamaroneck Professional Fire Fighters 220.08 Town of Mamaroneck Fire Department 375.00 $ 2,910.04 CAPITAL FUND Tartaglione Consultant Corp. 900.00 GRAND TOTAL $ 3,810.04 There being no further business to come before the Commission, on motion of Councilwoman O'Keeffe, seconded by Councilwoman Wittner, the Commission unanimously adjourned at 8:30 PM. AFFAIRS OF THE TOWN 1. Appointments - Zoning Board of Appeals - Chairman Councilwoman O'Keeffe said that it was a pleasure to nominate Tom Gunther to the position of Chairman of the Zoning Board of Appeals, seconded by Councilman Weprin, it was unanimously RESOLVED,that Thomas Gunther is hereby appointed Chairman of the Board of the Zoning Board of Appeals, said term to begin immediately. 2. Authorization -Transfer of Funds - Capital Project 94-01 Purchase of Computers Mr. Altieri reminded the Board that the Town's capital improvement plan for 1997 had included various upgrades to computer equipment in the operating departments. Recently, the Board authorized changes to our mainframe computer to allow for expansion of the system. He said that computers would be standardized, in word processing software for all departments to allow easier interchange of information. Attached to his memo was a listing of the funds appropriated in each budget fund for computer equipment 2 March 5, 1997 and accessories. Authorization is requested to transfer these amounts into the above referenced capital project. On motion of Councilman Ryan, seconded by Councilman Weprin, it was unanimously RESOLVED, that the Town Board does hereby authorize the Comptroller to transfer funds for the purchasing and upgrading of software as listed: General Town $25,000. Part Town 20,000. Highway Fund 10,000. Fire District 5,000. Garbage District 5,000. Sewer District 5,000. Water District 4,000. 74 000 3. Ratification - Stipulation of Agreement- Police Benevolent Association He reminded the board members that they had all received a copy of this stipulation of agreement between the Town and the PBA (Police Benevolent Assoc.) representing the police officers of the Town Police Department. Under the terms of the stipulation, ratification is necessary by both the Town Board and the PBA. He noted that all the parties have agreed to a one year agreement in this round of negotiations. Therefore the agreement would be for the period January 1, 1997 through December 31, 1997. He added that one of the greatest concerns in the Police Department is -?he overtime incurred to fill the schedule when officers are out on various forms of leave, we then looked for ways to reduce the overtime and gain more control over scheduling officers to avoid overtime. Officers are now entitled to personal days and compensatory time days. As the contract is now worded, the officers can essentially schedule this time off at their discretion. This was becoming a problem, particularly on holidays. If approved the contract would be amended to shift total authority for the scheduling of personal and compensatory days back to the Chief. The contract will specifically prohibit an officer from using these days on holidays without the consent of the Chief. These changes will allow the Chief to reduce the number of overtime tours, especially on holidays. Under the terms of the stipulation, the salaries would be adjusted by 3.5%. There would be no further economic adjustments for longevity, dental insurance, or uniform allowances. It is recommended that the Board approve the stipulation and authorize the execution of the renewal contract. Councilwoman O'Keeffe wondered how they could have full coverage during the holiday, and vacation times. The Administrator outlined the plan which he said would provide better coverage. n reply to her query regarding the Police Chief feelings about the plan, he said that he was very satisfied with it. On motion of Councilman Ryan, seconded by Councilman Weprin, it was unanimously RESOLVED, that the Town Board does hereby approve the stipulation of agreement for a one year term between the Town and the PBA; and 3 March 5, 1997 BE IT FURTHER, RESOLVED THAT THE TOWN ADMINISTRATOR BE AND IS HEREBY AUTHORIZED THE EXECUTE THE AGREEMENT ON BEHALF OF THE TOWN. 4. Amend Retainer Agreement- Robinson Silverman Pearce Aronsohn & Berman The Administrator said that this agreement was being amended to allow for an additional hourly rate of pay when doing work outside the retainer agreement. In reply to a question, he said that this would cover things like litigation with Bonnie Briar Country Club. On motion of Councilman Weprin, seconded by Councilman Ryan, it was unanimously RESOLVED,THAT THE TOWN BOARD DOES HEREBY APPROVE THE AMENDMENT TO THE RETAINER AGREEMENT BETWEEN THE TOWN AND Robinson Silverman Pearce Aronsohn & Berman, so that on all matters on which the firm bills the Town based on hourly rates, the rate for Judith Gallent will be $175, retroactive to January 1, 1997; and BE IT FURTHER, RESOLVED THAT THE TOWN SUPERVISOR BE AND IS HEREBY AUTHORIZED THE EXECUTE THE AGREEMENT ON BEHALF OF THE TOWN. 5. Salary Authorization -Assessor's Office The Town Administrator reported that over the last couple of years there has been a growing concern regarding the dollars expended for the settlement of certiorari matters. In 1995, the Town expended $80,000 for certiorari processing and in 1996 $81,000 was expended for this purpose. Additionally, the Town expended the funds required for the operation of the Town Assessor's office. To try to reduce the cost burden, I have been discussing with the Town Assessor an arrangement for him to assume responsibility for certioraris with the assistance of the Town Attorney. The compensation plan assumes a change in the Assessors status as a Town employee. His status would be changed from a part time employee working three days per week to a full time employee working a normal five day schedule. Consideration was given to the time necessary to conduct his normal duties as the Assessor for the Town and Village of Larchmont as well as the new responsibilities of certiorari's. To develop a competitive package, a survey was conducted of communities similar to the Town. A comparison was made of not only salary but also, the number of parcels, number of commercial properties, number of certiorari's filed, and number of office staff. This how we developed a compensation package for the Assessor presented below. The attachment compares the Assessors current compensation package with the proposed package showing that in 1996, the cost to run the Assessors Office and defend the certiorari's was $270,621.00. and under the new proposal the cost would be reduced to $242,000. After a brief discussion, on motion made by Councilman Ryan, seconded by Councilman Weprin, it was unanimously RESOLVED, that the Town Board does hereby authorize the payment of salary to Ross Valenza for his services as Assessor as defined below: 4 March 5, 1997 Salary $66,000 Work Schedule five days/week Sick Leave 12 days/year Vacation Leave 25 days/year Holidays As per CSEA contract Retirement NYS Ret. System Tier 2 Hospitalization Empire Plan Dental/Optical Coverage CSEA Benefit Plan Life Insurance $ 10,000 Term policy Use of Automobile $3,000 Auto Allowance Oral Communications Bill O'Gorman praised Councilman Ryan for his help in alleviating a dangerous situation on Palmer Avenue with a school crossing guard. He thanked Paul for such a quick response and added his thanks to Bob Reynolds as well. Supervisor reminded everyone that clean-up week is March 17th. Mr. Altieri listed what could be put out. PROCLAMATION -Women's History Month The Supervisor read the proclamation. Which is attached at end of minutes. 5 March 5, 1997 PROCLAMATION WOMEN'S HISTORY WHEREAS, the Town of Mamaroneck is especially enriched by the innumerable contributions of the women in our community,and WHEREAS, American women are an Invaluable resource as decision makers: whether as elected officials,as volunteers,administrators or concerned citizens they respond to the respective needs of their communities, defining and Improving the quality of life for us all;and WHEREAS, the achievements of American Women in our culture have been consistently undervalued. NOW,THEREFORE,BE IT RESOLVED, that 1,Elaine Price,S r the Town of Mamaroneck and the members of the Town Board he at the month of March 1997 as W MI In celebration of their con our collard d spirituality. IN WITNESS WHEREOF, 1 have hereunto set my h d caused the seal of a Town of Mamaroneck to be affixed this 5th day of h 1 97. no ce,Supe Paul A.Ryan, ncilman Valerie MSre ffe, u Barry A�Weprin,Coincilman Phyllis i0ifter,Councilwoman Attested to b . 1 �� Patricia A. DiCioccio, Town Clerk 6