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HomeMy WebLinkAbout1997_01_22 Town Board Regular Minutes REVISED TOWN OF MAMARONECK TOWN BOARD AGENDA REGULAR MEETING -Wednesday, January 22, 1997-Town Center Court Room - 8:15 PM THE TOWN BOARD WILL CONVENE at 7:00 PM into a Work Session to discuss the PGA Tournament. CONVENE REGULAR MEETING CONVENE WORK SESSION RECESS WORK SESSION RECONVENE REGULAR MEETING CALL TO ATTENTION - Location of Exits BOARD OF FIRE COMMISSIONERS 1. Fire Claims 2. Report of Bids- Contract TA 96-10 -Aerial Tower Ladder Truck 3. Authorization - Capital Project 94-03- Fire House Renovation 4. Other Business AFFAIRS OF THE TOWN 1. Authorization - Bond Resolution - Hommocks Pool Project 2. Set Public Hearing -Amendment to Town SEAR Law 3. Authorization - Transfer of Funds - Premium Marsh Project 4. Designation of Delegate -Annual Meeting of Towns 5. Authorization - Request for Use of Voting Machines-Villages of Larchmont and Mamaroneck 6. Authorization -Agreement to Purchase Computer Equipment 7. Salary Authorization - Recreation ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS SUPERVISOR REPORTS REPORTS OF THE COUNCIL Next regularly scheduled meetings- February 5, 1997 - February 19, 1997 Any physically handicapped person needing special assistance in order to attend the meeting should call the Town Administrator's office at 381-7810. January 22, 1997 THE MINUTES OF THE REGULAR MEETING OF THE TOWN BOARD AND THE BOARD OF FIRE COMMISSIONERS OF THE TOWN OF MAMARONECK, HELD ON WEDNESDAY, JANUARY 22, 1997 AT 8:15 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NY CONVENE EXECUTIVE SESSION Executive Session of the Town Board was duly opened at 7:00 PM in Conference Room A of the Town Center. The purpose of the Work Session is to discuss the PGA Tournament. On motion duly made and seconded the Board adjourned at 8:15 PM to reconvene the regular meeting in the Court Room. CONVENE REGULAR MEETING The regular meeting of the Town Board was called to order by Supervisor Price at 8:20 PM. PRESENT: Supervisor Elaine Price Councilman Paul A. Ryan Councilwoman Valerie M. O'Keeffe Councilman Barry Weprin ABSENT: Councilwoman Phyllis Wittner ALSO PRESENT: Patricia DiCioccio, Town Clerk Stephen V. Altieri, Town Administrator Charlene Indelicato, Town Attorney CALL TO ATTENTION Supervisor Price pointed out to those assembled the locations of exits as required by law for public gatherings. She sent good wishes to Councilwoman Wittner who was home recuperating from minor surgery. BOARD OF FIRE COMMISSIONERS The meeting was called to order by Commissioner Price at 8:29 PM in the Court Room. Present were the following members of the Commission: Commissioner: Elaine Price Commissioner: Paul A. Ryan Commissioner: Valerie M. O'Keeffe Commissioner: Barry Weprin January 22, 1997 1. Fire Claims: Commissioner O'Keeffe presented fire claims for authorization of payment , thereafter on her motion, seconded by Commissioner Ryan, it was unanimously: RESOLVED, that this Commission hereby authorizes payment of the following Fire Department claims as approved by the Fire Chief and audited by the Comptroller's Office: OPERATING FUND ATT Wireless Services $ 168.98 CarQuest of Larchmont 86.88 Dri-Chem 160.00 Everson Ross Co. 44.87 Everson Ross Co. 247.27 Excelsior Garage & Machine Works Inc. 517.47 Galls Inc. 786.95 Galls Inc. 54.89 Grants of Larchmont 252.45 Giacomo Service Center 478.43 Lawrence Heat & Power Corp 224.45 Thomas K. Landau 540.00 Metro Com 72.00 Metro Com 90.00 Printwear Plus 385.00 National Standby Repair 526.63 Our Designs 37.95 Peter Kingham 278.95 Radio Shack 44.97 R.G. Brewer Inc. 362.56 T.C.D. 735.00 T.C.D. 619.00 U.S. Bronze Sign Co. Inc. 1165.00 AT& T Capital Leasing 110.18 Dip In Service 265.00 Gall's Inc. 76.50 Town Of Mamaroneck Professional 220.08 $8 2. Report of Bids - Contract TA 96-10 -Aerial Tower Ladder Truck 19 The Town Administrator reported the bids for Contract TA96-1 O Aerial Tower Ladder Truck which were publicly opened on December 11, 1996. Bids were received from two vendors, Nassau Fire Apparatus of Amityville, New York representing the LTI Corp. and Excelsior Fire Equipment Sales of Mamaroneck acting as a distributor for the Seagraves Corporation. The prices submitted were $502,480.00 and $429,027 respectively. (Mr. Altieri said that there was a mistake in the original memo which said $242,751). He added that the Fire Department recommended the bid be awarded to the lowest bidder, Excelsior Fire Equipment Sales, and should the Town award the contract as recommended, authorization is requested to execute a contract with the Seagraves Corporation to furnish the aerial tower truck. On motion of Commissioner O'Keeffe, seconded by Commissioner Ryan, it was unanimously, RESOLVED, that the Board of Fire Commissioners, as recommended by the Fire Department, award the Contract TA 96-10 -Aerial Tower Ladder Truck 19, to the lowest responsible bidder meeting the Town's specifications, Excelsior Fire Equipment Sales, who bid $429,027; and 2 r, January 22, 1997 BE IT FURTHER, RESOLVED, that the Town Administrator is hereby authorized to execute said contract on behalf of the Town. 3. Authorization -Capital Project 94-03 - Fire House Renovation Mr. Altieri requested authorization to increase the Fire House renovation project budget by $15,520, which is the amount received through a State grant towards the project. On motion of Commissioner Ryan, seconded by Commissioner O'Keeffe, it was unanimously, RESOLVED, that the Board of Fire Commissioners does hereby authorize an increase of$15,520 to Capital Project 94-03 - Fire House Renovation, said funds having been received from a State Grant. 4. FIRE REPORT FOR THE MONTH OF DECEMBER 1996 The following report out lines responses to calls made during the month of DECEMBER 1996. It summarizes the nature and origin of the calls, the number of men responding and the total time spent at fire calls. NATURE OF CALLS: GENERAL 19 MINOR 22 STILLS 90 FALSE 10 OUT OF TOWN 90 MONTHLY DRILL 91 TOTAL: 42 ORIGIN OF CALLS: FIRE PHONE 25 TOWN POLICE 10 Larchmont FD. 92 COUNTY CONTROL 92 911 91 Other 91 TOTAL: 41 TOTAL NUMBER OF MEN RESPONDING: 388 TOTAL HOURS RESPONDING: 25 HOURS 00 minutes There being no further business to come before the Commission, on motion of Commissioner O'Keeffe, seconded by Commissioner Wittner, the Commission unanimously adjourned. AFFAIRS OF THE TOWN 1. Authorization -Bond Resolution -Hommocks Pool Project Mr. Altieri reported that our bond counsel is preparing a bonding resolution in the amount of $510,000 to borrow the balance of funds necessary to complete the pool project. As of last 3 January 22, 1997 week the project was moving on schedule. All of the pilings have been driven, the dry wells have been installed and the filter building is in construction. Approximately one-third of the building exterior has been constructed, and the steel reinforcement bars for the new pools have been constructed. The recent spell of cold weather may slow construction at this time but this type of delay was planned for in the schedule. We have had to increase the project budget as a result of additional lengths of piling that were necessary due to;the subsurface conditions as an additional 726 linear feet of pilings were required for the project because the distance from the surface to bedrocks was further than originally anticipated. The added cost for the pilings was $42,111.48. Below is a revised cost schedule for the project. Revised Cost Schedule Hommocks Pool Project Expenses Original Contract Amount $ 578,275.00 Change Order#1 -Additional Pilings 42,111.48 Revised Contract Amount 620,386.48 Design/Inspection Fees 62,038.65 Test Borings 6,526.90 Surveys 3,500.00 Bonding Expense 5,000.00 Printing of Bid Documents 959.70 TOTAL TO DATE $ 689,411.73 Sources of Funds Appropriated Funds/Excess Recreation Revenue $ 184,140.00 Bond Anticipation Note $ 510,000.00 He then requested the Town Board adopt the bonding resolution. On a motion by Councilman Ryan, seconded by Councilwoman O'Keeffe, to-the following resolution was unanimously adopted: A RESOLUTION AUTHORIZING THE ISSUANCE OF $510,000 SERIAL BONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, TO THE COST OF THE CONSTRUCTION OF A SWIMMING POOL FOR YOUNG CHILDREN AT THE HOMMOCKS POOL GROUNDS ON HOMMOCKS ROAD IN AND FOR SAID TOWN. WHEREAS, all conditions precedent to the financing of the capital project hereinafter described, including compliance with the provisions of the State Environmental Quality Review Act, have been performed; and WHEREAS, it is now desired to authorize the financing of such capital project; NOW THEREFORE, BE IT RESOLVED; by the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. For the specific object or purpose of paying the cost of the construction of a swimming pool for young children at the Hammocks Pool grounds on Hammocks Road in and'forthe Town of Mamaroneck, Westchester County, New York, including original equipment and incidental improvements and expenses in connection therewith, there are hereby authorized to be issued 4 January 22, 1997 $510,000 serial bonds of said Town, pursuant to the provisions of the Local Finance Law. Section 2. It is hereby determined that the maximum estimated cost of such specific object or purpose is $510,000, and that the plan for the financing thereof is by the issuance of the $510,000 serial bonds of said Town authorized pursuant to this bond resolution. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is twenty years, pursuant to subdivision 61 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the serial bonds herein authorized will exceed five years. Section 4. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 5. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged to the payment of the principal of and interest on such obligations as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Town a tax sufficient to pay the principal of and interest on such obligations as the same become due and payable. Section 6. Such bonds shall be in fully registered form and shall be signed in the name of the Town of Mamaroneck, Westchester County, New York, by the manual or facsimile signature of the Supervisor and a facsimile of its corporate seal shall be imprinted or impressed thereon and may be attested by the manual or facsimile signature of the Town Clerk. Section 7. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Supervisorwho shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as the Supervisor shall deem best for the interests of the Town; provided, however, that in the exercise of these delegated powers, the Supervisor shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the Supervisor shall be a full acquittance to the purchaser of such bonds who shall not be obliged to see to the application of the purchase money. Section 8. All other matters, except as provided herein relating to such bonds, including determining whether to issue such bonds having substantially level or declining annual debt service and all matters related thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile signature of its Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Supervisor. It is hereby determined that it is to the financial advantage of the Town not to impose and collect from registered owners of such serial bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70.00 of the Local Finance Law, no such charges shall be 5 January 22, 1997 so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the Supervisor shall determine. Section 9. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150.-2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 10. Wile validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 11. Upon this resolution taking effect the same shall be published in full in The Daily Times the official newspaper, together with a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Section 12. This resolution is adopted subject to permissive referendum in accordance with Section 35.00 of the Local Finance Law. The question of the adoption of the foregoing resolution was duly put to a vote on roll call which resulted as follows: Councilman Weprin VOTING AYE Councilwoman O'Keeffe VOTING AYE Councilman Ryan VOTING AYE Supervisor Price VOTING AYE Councilwoman Wittner ABSENT The resolution was thereupon declared duly adopted. 2. Set Public Hearing -Amendment to Town SEAR Law The Administrator said that a public hearing needs to be set to amend the State Environmental Quality Review Law to conform to the Type I list as defined by the State, and that this item must also be referred to the Coastal Zone Management Commission for comment. Thereafter, on motion of Supervisor Price, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Board does hereby set the date for Public Hearing on the amendment to the Sate Environmental Quality Review Law, for February 5, 1997 at 8:15 PM; and r 6 January 22, 1997 BE IT FURTHER, RESOLVED, that this item be referred to the Coastal Zone Management Commission for comment prior to said Public Hearing date; and BE IT FURTHER, RESOLVED, that the Town Clerk be and hereby is authorized to publish the legal notice of Public Hearings in an official newspaper of the Town. 3. Authorization -Transfer of Funds -Premium Marsh Project The Administrator reported that the final phase of the Premium Marsh Project was the complete restoration of the Lorenzen Fields. He said the Village of Larchmont assumed the responsibility for the restoration which is now complete, and throughout this project the Town and the Village have divided any additional cost on a 50150 basis. The total cost to restore the field was $50,000, so the Town's share is $25,000. Authorization is therefore requested to transfer funds in the amount of$25,000 from the unreserved funds in the General Town general fund to the Premium Marsh Capital Project Fund. On motion of Councilman Ryan, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Board does hereby authorize the Transfer of funds in the amount of$25,000 from the unreserved funds in General Town General Fund, to the Premium Marsh Capital Project Fund. 4. Designation of Delegate -Annual Meeting of Towns The Administrator said that this request was to authorize the designation of the Delegate to the annual Training School and Meeting in February. The Board discussed who was available and someone offered Councilwoman Wittner's name, but following further discussion it was decided that the Supervisor attend. Then, on motion of Councilman Weprin, seconded by Councilman Ryan, it was unanimously, RESOLVED, that the Town Board does hereby designate Elaine Price, Supervisor, as the voting Delegate representing the Town of Mamaroneck at the 1997 Training School &Annual Meeting of the Association of Town to be held February 16-19, 1997. 5. Authorization - Request for Use of Voting Machines -Villages of Larchmont and Mamaroneck The Town Clerk requested authorization to lend our voting machines to the two Villages to enable them to hold their yearly elections on March 18, 1997. She explained that other than the cost of the technicians, who set up the machines, all expenses are paid by the villages. On motion of Councilwoman O'Keeffe, seconded by Councilman Weprin, it was unanimously. RESOLVED, that the Town Board does hereby authorize the use of 10 voting machines to the Village of Larchmont and 17 voting 7 January 22, 1997 machines to the Village of Mamaroneck for use during their March 18, 1997 elections. 6. Authorization -Agreement to Purchase Computer Equipment This item was held over 7. Salary Authorization - Recreation On motion of Councilman Ryan, seconded by Councilman Weprin, it was unanimously, RESOLVED, that the Town Board does hereby authorize the payment of salary to: Tracy Lunde, Ice Skating Instructor, Hommocks Park Ice Rink, $16/class, effective retroactive to 1/12/97. SUPERVISOR REPORTS Supervisor Price reported that there would be a community meeting held here in the Court Room next Wednesday, January 29th at 8:00 PM. She reported on the Brook stabilization which will be funded through a grant received in the amount of$30,000 to provide plantings. ADDED ITEM Change of Meeting Date On motion of Councilman Ryan, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Board does hereby change the date of the regular meeting from February 19, 1997 to February 26, 1997. WRITTEN COMMUNICATIONS None ADJOURNMENT The Supervisor announced that the next regularly scheduled meetings would be held on February 5, and 26, 1997, then on motion made and seconded the meeting was adjourned. Patricia A. DiCioccio, Town Clerk C:\MSOFFICE%WINWORD%Mln\97minfl01-22x.doc 8