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HomeMy WebLinkAbout2012_03_13 Recreation Commission Minutes TOWN OF MAMARONECK RECREATION COMMISSION MEETING MINUTES March 13, 2012 PRESENT: James Druker Beth Boyle William Paonessa Rita Plansky Terry Rainaldi Amy Siskind EXCUSED: Robert Morello ALSO PRESENT: Jill Fisher, Superintendent of Recreation Jaine Elkind Eney, Town Board Liaison Eileen Puleo, Commission Secretary Mary Ellen Faulkner, Commission Secretary CALL TO ORDER: The meeting was called to order at 7:30 P.M. by Chairman Druker. Ms. Fisher introduced new Town Board Liaison, Jaine Elkind Eney and new Commission Secretary, Eileen Puleo to the Commission. ACCEPTANCE OF MEETING MINUTES: On a motion by Commissioner Paonessa, seconded by Commissioner Rainaldi, the Meeting Minutes of December 13, 2011 were unanimously approved as submitted. SUPERINTENDENT'S UPDATE: Ms. Fisher reported the following: 1. Bob Greason's resignation letter has been accepted. Mr. Greason will continue with the Youth Hockey Program through the spring season. 2. Recreation Brochures were mailed to residents the week of February 27th and are also available on the Town website. 3. There are two sessions of Skating School remaining. 4. Tennis permits have been mailed out to all 2011 permit holders. 5. The Mamaroneck Youth House League Hockey season has ended. Spring Hockey will be starting on March 31st. Evaluation results will be reviewed at the next Commission meeting. 6. Winter programs are all coming to an end. Camp registration will start on March 17th and all other programs on March 19th 7. Additional publicity for spring/summer programs has been done through signs around town, Facebook, The Patch, and Sound and Town newspaper. Ms. Eney made a suggestion to use the Town's website for e-mail blasts. Ms. Fisher will look into the matter further. 8. The Carpino-Steffens Fields are still closed for maintenance and extended rest and will reopen in late June. 9. The Memorial Park Tennis Courts will open on April 1st, but will not be staffed until May 1st 10.Michael Gibson has been hired as the Department's new Maintenance Employee. Town of Mamaroneck Recreation Commission Meeting Minutes March 13, 2012 - Page 2 SUPERINTENDENT'S UPDATE CONTINUED: 11.A contract has been signed with BBS Architects & Engineers for renovations to the Hommocks Ice Rink. 12.P.A. Ferraro & Sons has been granted a 1 year extension for grass cutting maintenance. 13.New LED lights will be installed in the parking lot of the Hommocks Park Ice Rink. The rental lights will then be returned. 14.Request for Proposals are out and bids are being solicited to re-tile both outdoor pools and re-marcite the training pool. This is one of the Capital Projects approved in the 2012 Town Budget. 15.One proposal has been received for the installation of a Video Surveillance System at the Hommocks Park Ice Rink for $12,935 (not including the wiring which the rink staff will do to cut costs). Additional bids are being sought. 16.The Recreation Department is working with Town computer consultants to update the Recreation website that would allow participants to register for programs online and return applications via a secure website. 17.Request for Proposals will be sent out by the end of the month for the Rink/Pool Concession. Gus Lucas — Slap Shot Café's contract expires on September 16, 2012. 18.A meeting was held between Town and School officials regarding Hommocks Pool invoicing. The District has hired a new Treasurer who has implemented a new invoicing system. The District will now provide backup documentation of payroll hours submitted when calculating the bill. The Town has agreed to pay the 2008-2009 invoice. The District will also provide similar documentation for the 2009-2010, 2010-2011 and 2011-2012 invoices. It is a mutual goal to try and establish an hourly rate for future billing in time for the 2012-2013 season. This type of billing will be based more on actual usage and will help both the Town and School District operate the pool more efficiently. SCHOOL DISTRICT ICE RINK AGREEMENT: The Recreation Commission unanimously decided that the current agreement with the School District for ice time usage at the Hommocks Park Ice Rink will remain at the prevailing structure of 50 free hours per year for the 2012-2013 season. The Commision will revisit this policy next year. MAMARONECK YOUTH HOCKEY ASSOCIATION ICE RINK AGREEMENT: Ice rental fees for Mamaroneck Youth Hockey Association at the Hommocks Park Ice Rink have not been increased for 2 years. Ms. Fisher asked if the Commission would like to consider an increase of the fee for the 2012-2013 skating season. After a brief discussion, the Commission unanimously decided to table this item for a future meeting. Town of Mamaroneck Recreation Commission Meeting Minutes March 13, 2012 - Page 3 REQUEST FROM JIM LAMBERT REGARDING DISCOUNTED ICE RENTAL FEES: Mr. Lambert would like to provide additional skating opportunities for local children who play hockey. He has requested that the Commission consider a discounted ice rental rate. After a brief discussion, on a motion of Commissioner Paonessa, seconded by Commissioner Plansky, the Commission unanimously decided to offer a discounted rate of$350 per hour on a trial basis for this season. ADJOURNMENT: There being no further business to come before the Commission, on a motion by Commissioner Paonessa, seconded by Commissioner Boyle, the meeting adjourned at 8:20 P.M.