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HomeMy WebLinkAbout2017_10_03 Recreation Commission Minutes TOWN OF MAMARONECK RECREATION COMMISSION MEETING MINUTES October 3, 2017 PRESENT: Dr. Robert Morello Nathalie Orans William Paonessa Rita Plansky Susan Sigel EXCUSED: James Druker, Chairman Terry Rainaldi ALSO PRESENT: Jill Fisher, Superintendent of Recreation Stephen Altieri, Town Administrator Jaine Elkind Eney, Town Board Liaison Vicky Laoutaris, Recreation Supervisor Eileen Puleo, Commission Secretary CALL TO ORDER: The meeting held in the VFW Lodge, 1288 Boston Post Road was called to order at 7:15 P.M. by Commissioner Paonessa. ACCEPTANCE OF MEETING MINUTES: On a motion by Commissioner Paonessa, seconded by Commissioner Morello, the Meeting Minutes of August 8, 2017 were unanimously approved as submitted. SUPERINTENDENT'S UPDATE: Ms. Fisher reported the following: 1. Thank you letters were received from Ms. Elizabeth Learoyd and Ms. Catherine Tabora thanking the camp staff for all their hard work and for doing such a great job with camp. 2. Fall registration began on August 21st. Several new programs are being offered this season. 3. There will no longer be an attendant at the Memorial Park Tennis Courts after October 1st. The courts will remain open without an attendant until the end of October. 4. Registration for the first session of Skating School was held on September 25th A new on-line registration option is now available for those wishing to enroll. 5. A copy of the October ice rink calendar is enclosed for your information. 6. All fall aquatic programs will begin the first week of October and are fully enrolled. Swim Lessons: 105 Dolphins: 41 7. Fall golf lessons began the week of September 18th with an enrollment of 32. 8. The pre-season Hockey Clinic began on September 19th with an enrollment of 24. 9. We hosted a Paint Night with Nando on September 29th 10.Fall tennis programs began the week of September 11 to Town of Mamaroneck Recreation Commission Meeting Minutes October 3, 2017 - Page 2 SUPERINTENDENT'S UPDATE CONTINUED: 11.All Kayaking and Paddle Boarding programs have finished for the season. 12.A copy of our new brochure for the Hommocks Park Ice Rink is enclosed for your information. The brochure was generated this year in-house. 13.Our first ice rental was on Monday, August 21st and public skating sessions began on October 1st 14.Our last Movie in the Park this season took place on September 8th with a showing of Zootopia. 15.Our new Tai Chi program began on October 1st 16.A copy of our Fall Food Truck Festival flyer is enclosed for your information. 17.The Early Morning Swim Program currently has 13 enrolled in the fall session. 18.The annual maintenance to the fields was completed on August 29th by Landtek and the fields re-opened for play on September 9th 19.We will be working with Groupon again this season on a discounted admission coupon. 20.The outdoor pool facility has been completely closed up for the winter. The pool lawn will be top dressed, aerated and re-seeded. 21.Rob Lunde and Mike Gibson have been busy with small improvements at the ice rink. Renovations have been made to the elevated judge's box and a new storage closet has been built for program supplies. 22.A proposal from Weston & Sampson is expected soon with regards to the Hommocks Pool Feasibility Study. 23.The ice rink video surveillance system and sound system have been completed. The cost of the sound system was $30,400. 24.The Mamaroneck School District Athletic Director, Bari Suman notified us that we will no longer be allowed to "sublet" the pool to Badger for a fee. Badger shares the pool with us on Mondays and Wednesdays from 6:00 — 8:00pm for a fee of $125/hour. The district will reduce our hourly rate by 50% during these days and times and Badger will be required to pay the school district directly. 25.An email was reviewed from Mr. David Samuelsohn regarding an alternate arrangement for use of the pool for the Master's Swim Program. Apparently, Dave has been speaking with Bari Suman, Mamaroneck School District Athletic Director regarding booking pool time directly through the district. Bari Suman is informing us that the Master's Club would be required to pay the school directly for early morning pool time if this moves forward. This new arrangement will have an impact on the sustainability of the Early Morning Swim Program. Ms. Fisher will keep us updated on this matter. 26.Commissioner Susan Sigel presented her findings on the usage and current condition of the Central School Tennis Courts. Commissioner Sigel stated that it is very clear that the tennis courts are in a desperate need of renovations and maintenance. Commissioner Sigel also stated that this is not a priority for the district at this time. Commissioner Sigel has reached out to many departments in the district and has not found a solution to renovating the courts. Superintendent Fisher stated that she too would reach out to Athletic Director, Bari Suman for additional information. REQUEST FROM NEW YORK RAPTORS: NY Raptors Special Hockey Club Treasurer, Anne Majsak submitted a letter of request for a donation of ice time for their annual Thanksgiving Hockey Tournament to be held on Saturday, November 25th. Ms. Fisher stated that MYHA has agreed to donate an hour of ice time again this year. After further discussion, Commissioner Morello, seconded by Commissioner Orans, made a motion to donate the balance of 1.5 hours of ice time to the NY Raptors for this event. All in favor. Town of Mamaroneck Recreation Commission Meeting Minutes October 3, 2017 - Page 3 2018 RECREATION DEPARTMENT PROPOSED BUDGET: REQUEST FROM MYHA: MYHA President, Brendan Collins submitted a letter of request for a donation of ice time for the Ninth Annual "Turkey Shoot-Out Thanksgiving Tournament" to be held on Saturday, November 25th. After further discussion, Commissioner Plansky, seconded by Commissioner Morello, made a motion to donate 2 hours of ice time to MYHA for this event. All in favor. Ms. Fisher reviewed the Proposed 2018 Recreation Department Budget. EXPENSES: General: Additional dollars have been added to hire a company to provide background screening checks for all part-time and contractual employees. We still hope to establish a kayak launch site at the Hommocks Conservation area pending the outcome of the feasibility study. Provide more opportunities for the full-time staff to attend professional development conferences and seminars. Pool: In 2018 we plan to create additional shade areas at the outdoor pool complex. Pool expenses for 2018 have nominal changes. The department plans on continuing to be aggressive with training and recruiting for lifeguard positions. Rink: There are plans to expand the existing Rink/Pool Concession footprint. The focus in 2018 will be trying to increase attendance in rink programs and attendance. Youth: Slight salary increase in the pay scale for camp staff in order to stay competitive. Additional dollars have been included to extend the pre-school camps by an additional 1 hour and add an additional specialist at the Hommocks Playground Camp. We are looking to replace the existing tent structure during the summer with a new shelter for rain and sun on the rink black top area. Purchase new software program that will allow parents to complete camp applications online. Adult: No Major changes were made. Memorial Park: Continue to provide 4 evening concerts and increase the number of outdoor movies to 3. We have requested capital funds to replace the shingles on the park hut that are original and in need of replacement. We also plan to add lines for Pickle Ball on 1 of the existing tennis courts. REVENUE: Adult: Increased by $5,000 due to new Tai Chi program and fee increases. Youth: Increased by $70,000 due to additional programs planned, increased enrollment numbers and fee increases. Rink Concessions: Decreased by $4,000 due to a reduced rental rate for current concession operator. Pool Admissions: Increased by $15,000 due to annual permit rate increase. Town of Mamaroneck Recreation Commission Meeting Minutes October 3, 2017 - Page 4 Pool Programs: Increased by $5,000 due to increased participation. Rink Admission: Decreased by $15,000 due to lower public skating attendance. Rink Ice Rentals: Increased by $5,000 due to rate increase. Hockey Program: Increased by $9,000 due to enrollment projections and slight fee increase. Swim Club: Increased by $2,000 due to ongoing growth in this program and fee increases. ADJOURNEMENT: There being no further business to come before the Commission, on a motion by Commissioner Paonessa, seconded by Commissioner Sigel, the meeting was adjourned at 8:20 P.M.