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HomeMy WebLinkAbout2019_10_01 Recreation Commission Minutes TOWN OF MAMARONECK RECREATION COMMISSION MEETING MINUTES October 1 , 2019 PRESENT: James Druker, Chairman Rita Plansky Susan Sigel Brian Welsh EXCUSED: Nathalie Orans William Paonessa Terry Rainaldi ALSO PRESENT: Jill Fisher, Superintendent of Recreation Stephen Altieri, Town Administrator Jaine Elkind Eney, Town Board Liaison Vicky Laoutaris, Recreation Supervisor Eileen Puleo, Commission Secretary CALL TO ORDER: The meeting held in the VFW Lodge, 1288 Boston Post Road was called to order at 7:15 P.M. by Commissioner Druker. ACCEPTANCE OF MEETING MINUTES: On a motion by Chairman Druker, seconded by Commissioner Plansky, the Meeting Minutes of August 6, 2019 were unanimously approved as amended. SUPERINTENDENT'S UPDATE: Ms. Fisher reported the following: 1. A thank you letter was received from Ms. Ah-Young Lee thanking the camp staff for all their hard work and for doing such a great job with camp. 2. Fall registration began on August 27th. Several new programs are being offered this season. 3. The attendant at the Memorial Park Tennis Courts will be on site limited hours after October 1st. The courts will remain open until the end of October. 4. Registration for the first session of Skating School was held on September 16th Current registration for Session 1 is at 156. 5. A copy of the September and October ice rink calendars are enclosed for your information. Also enclosed are copies of current publicity materials and advertisements for the Hommocks Park Ice Rink. We will be offering a Groupon again this year. 6. All fall aquatic programs will begin the first week of October and are fully enrolled as follows: Swim Lessons: 107 Dolphins: 28 7. The pre-season Hockey Clinic began on September 17th with an enrollment of 30. Last year we had an enrollment of 25. 8. Fall tennis programs began the week of September 16th Town of Mamaroneck Recreation Commission Meeting Minutes October 1, 2019 - Page 2 SUPERINTENDENT'S UPDATE CONTINUED: 9. We had a cool but beautiful night for our last Movie in the Park this season with a showing of North By Northwest which took place on September 13th 10.A copy of our 3rd Annual Fall Food Truck Festival flyer is enclosed for your information. We will be featuring 16 trucks this year and 12 craft vendors. 11.The Early Morning Swim Program currently has 23 enrolled in the fall session. Last year we had 23 enrolled. 12.Copies of our upcoming Trivia Night, Ladies Bingo, Murder Mystery Dinner and Family Bingo Night flyers are enclosed for your information. 13.Copies of the Teen Travel Camp surveys are enclosed for review. 14.The annual maintenance to the fields was completed on August 26th by Landtek, and the fields re-opened for play on September 7th 15.A copy of the latest drawings for the Hommocks Park Ice Rink locker room expansion plan by Mr. Daniel Tenney, Weston and Sampson Architect are enclosed for review. The only change is to swap out one of the two toilets for a urinal in locker rooms 3 and 6. Ms. Fisher will keep the Commission updated. 16.Rob Lunde and Mike Gibson have been busy working on the rink concession improvements. A contractor was hired to install a new floor and white subway tiles on the wall. The menu boards will also be updated by the Concessionaire, Gus Lucas. EMAIL FROM MS. CARON NELSON: An email was received from Ms. Caron Nelson thanking the concession staff for all of their hard work over the summer months. Ms. Nelson also complimented the kid friendly food choices and great adult entrees to choose from. EMAIL FROM MS. STEPHANIE CAGGIANO: An email was received from Ms. Stephanie Caggiano thanking the Teen Travel Camp counselors for providing a great summer for her son. She wants to thank the camp staff for encouraging her son to do and try things that he never thought he would do. She is excited for her younger child to join the Teen Travel Camp in the future. EMAIL FROM MR. DAVE SKAFF: An email was received from Mr. Dave Skaff thanking the staff of the Fall Hockey Clinic. Mr. Skaff was very impressed with the instructors and the program being so well organized. EMAIL REQUEST FROM MR. BRENDAN COLLINS, MYHA PRESIDENT: MYHA President, Brendan Collins submitted an email to request for consideration that our public session be adjusted slightly to accommodate a Girls Play Hockey special event that they are coordinating. Due to the essence of time, this request was discussed with Chairman Druker and Administrator, Altieri and was approved. SCHOOL USAGE FOR CAMP ROCKINGSTONE AND HOMMOCKS CAMP: Ms. Jill Fisher reported that she has received information from the school district that all elementary schools will be under construction this coming summer season except for Central School. We are being advised that Camp Rockingstone can still take place at Central School next summer. We are being advised that the Co-op Camp which is located at Mamaroneck Avenue School will have to re-locate next summer possibly over to the Hommocks Middle School. This means that Hommocks Camp would most likely not be able to move over to the Hommocks School during any construction related to the locker-room improvement project. This may create a potential issue. Ms. Fisher will keep the board updated in the coming months. Town of Mamaroneck Recreation Commission Meeting Minutes October 1, 2019 - Page 3 APPROVAL OF 2020 CAMP FEES: Proposed camp fees were reviewed. The biggest increase in camp expenses next year will be due to the camp season being a full 6 weeks (30 days). The 2019 camp season only consisted of 28 days due the extended 4th of July holiday. After a discussion on camp fees, the Commission raised the Hommocks Camp fee by an additional $25 over the proposed rate. These additional dollars are to be used for increasing the camp staff base salaries. A motion was made by Chairman Druker, seconded by Commissioner Sigel, to increase the Hommocks Camp fee an additional $25. All in favor. 2020 RECREATION DEPARTMENT PROPOSED BUDGET: Ms. Fisher reviewed the Proposed 2020 Recreation Department Budget. The 2020 Department Goals were reviewed as submitted: Memorial Park 1. Secure additional sponsors for the summer concerts, movies and special events to help offset expenses. 2. To be able to continue to offer the large variety of free events at the park. 3. Renovate the park with two new playgrounds which were last renovated in 2000. 4. Provide a park attendant during the month of October. Adult Recreation 1. Increase participation numbers in all adult programming by 5%. Ice Rink 1. Increase participation numbers for general admission, classes and programs held at the facility. 2. Secure additional alternative revenue sources during the summer months. 3. Replace non-working air conditioning and heating unit in the rink lobby. Add air conditioning to the rink office. 4. Purchase a new Zamboni. 5. Renovate the ice rink with new locker - rooms and shower facilities. 6. Significantly increase the amount of publicity and marketing for the ice rink and all skate offerings including birthday party packages. Pool 1. Increase the number of pool permits sold. 2. Add additional aquatic programs throughout the year. 3. Expand the outdoor pool complex aquatic features to accommodate larger numbers of users and the high volume of summer camp usage. These improvements would also attract new families to purchase permits. 4. Work with the school district to renovate the locker rooms. General Recreation 1. Renovate the front office counter and workstations. 2. Purchase and install a metal garage to store the kayaks in during the off season. Youth Programs 1. Increase participation in all miscellaneous youth programs and summer camps by 5%. 2. Maintain the quality of summer camps at an affordable fee. Town of Mamaroneck Recreation Commission Meeting Minutes October 1, 2019 - Page 4 2020 RECREATION DEPARTMENT PROPOSED BUDGET: Ms. Fisher reviewed the Summary of Revenues and Appropriations as submitted: SUMMARY OF REVENUES 2019 2019 2017 2018 Adopted Adjusted 2019 2019 2020 DEPT Budget Code Actual Actual Budget Budget Year-to-Date Projected Budget Hammocks Fields A2010 $ 38,284 $ 40,262 $ 39,000 $ 39,000 $ 4,680 $ 39,000 $ 39,000 Pool A2025-2026,2070 695,993 668,504 630,000 630,000 597,994 655,000 644,000 Ice Rink A2013,A2065.2068 1,109,334 1,174,814 1,132,900 1,132,900 628,962 1,152,900 1,137,500 Ice Rink-Community Room Rentals A2014 12,725 16,250 13,000 13,000 20,098 25,000 16,000 Youth Programs A2002,A3820 745,105 827,578 773,000 773,000 803,709 803,000 852,500 Memorial Park B2001 38,865 38,842 34,000 34,000 34,740 39,000 34,000 Adult Recreation A2001 108,387 98,362 85,000 85,000 84,955 100,000 87,000 TOTAL REVENUE $ 2,748,693 $ 2,864,612 $ 2,706,900 $ 2,706,900 $ 2,175,138 $ 2,813,900 $ 2,810,000 SUMMARY OF APPROPRIATIONS 2019 2019 Budget 2011 2018 Adopted Adjusted 2019 2019 2020 DEPT Code Actual Actual Budget Budget Year-to-Date Projected Budget General Recreation A7020 $ 404,522 $ 412,577 $ 428,266 $ 428,266 $ 330,524 $ 429,771 $ 444,203 Playgrounds&Rec B7140 53,999 57,213 63,300 63,300 48,461 55,200 68,650 Pool A7180 778,724 769,731 816,367 816,367 516,886 770,437 834,384 ce Rink A7265 601,714 667,482 692,873 722,533 496,179 709,777 740,480 Youth Programs A7310 618,224 668,078 738,846 738,846 574,086 680,161 777,017 Youth Programs B7310 20,E 20,E 20,000 20,E 9,000 20,E 20,E Adult Rec A7620 98,763 98,395 106,040 106,040 79,220 100,990 109,094 TOTAL APPROPR AT OS $ 2,575,946 $ 2,693,416 $ 2,865,692 $ 2,895,352 $ 2,054,356 $ 2,766,336 $ 2,993,828 ADJOURNEMENT: There being no further business to come before the Commission, on a motion by Chairman Druker, seconded by Commissioner Welsh, the meeting was adjourned at 8:50 P.M.