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HomeMy WebLinkAbout1994_06_01 Town Board Regular Minutes REVISED TOWN OF MAMARONECK TOWN BOARD AGENDA REGULAR MEETING-Wednesday, June 1, 1994-Town Center, Court Room- 8:15 PM THE TOWN BOARD WILL CONVENE AT 7:00 PM into an Executive Session to discuss personnel. CONVENE REGULAR MEETING RECESS INTO EXECUTIVE SESSION ADJOURN EXECUTIVE SESSION RECONVENE REGULAR MEETING CALL TO ATTENTION-Location of Exits PUBLIC HEARINGS - No Parking Ordinance—Cooper Lane - Amendment—Solid Waste/Recycling Law ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS REPORTS OF THE SUPERVISOR REPORTS OF THE COUNCIL BOARD OF FIRE COMMISSIONERS 1. Fire Claims 2. Report of Bids—Demolition Fire House 3. Salary Authorization-Firefighter 4. Other Business AFFAIRS OF THE TOWN 1. Appointments 2. Authorization—Grass Cutting Contract 3. Authorization—Contract—Billing Service Ambulance District 4. Report of Bids—Fuel Oil Contract 5. Authorization—Settlement of Certiorari—Mamaroneck Gardens 6. Authorization—Adoption of Polling Places 7. Authorization—Change of Polling Place 8. Salary Authorizations - Recreation - Summer Conservation Corps. - Administrative intern - Deputy Town Clerk PROCLAMATION—Rabbi Leonard Poller Next regularly scheduled meetings - June 15, 1994 -July 13, 1994 REGULAR MEETING OF THE TOWN BOARD AND THE BOARD OF FIRE COMMISSIONERS OF THE TOWN OF MAMARONECK HELD WEDNESDAY, JUNE 1, 1994 AT 8:15 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W BOSTON POST ROAD, MAMARONECK, NY PRESENT: Supervisor: Elaine Price Councilwoman: Kathleen Tracy O'Flinn Councilman: Paul A. Ryan Councilwoman: Valerie M. O'Keeffe Councilman: Barry Weprin Also Present: Stephen V. Altieri, Town Administrator Steven M. Silverberg, Town Attorney CONVENE REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Price at 7:00 p.m., at which time a motion duly made and seconded, the meeting was unanimously declared adjourned into an Executive Session to discuss personnel. At 7:30 p.m. the Board recessed in a Work Session in Conference Room A to discuss the Memorial Park. RECONVENE REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Price at 8:20 PM. CALL TO ATTENTION Supervisor Price pointed out to those assembled the locations of exits as required by law for public gatherings. PUBLIC HEARING - No Parking Ordinance - Cooper Lane On motion of Councilman Ryan, seconded by Councilman Weprin, the Public Hearing was opened at 8:30 p.m. Supervisor Price explained the regulation to be adopted was specifically to prohibit parking on the northeast side of Cooper Lane between weaver Street and Mardon Road. The Board members questioned the location and it was unclear which side of street was northeast. Mrs. Carroll, 68 Cooper Lane, the only resident in attendance said that she there was a dangerous situation on the street when cars backed out of the driveways from top of hill (Cooper Lane and Mardon Road) that visibility is not good. Supervisor questioned whether a new problem was being created by this law. Councilman Ryan suggested sending the matter back to Traffic Committee with a request for them to examine the entire stretch of Road. Councilman Weprin moved to adjourn. Mr. Silverberg suggested tabling the matter instead of adjournment. June 1, 1994 Therefore, on motion of Councilman Ryan, seconded by Councilwoman O'Flinn, it was unanimously RESOLVED, that this Board does hereby table the proposed local law regarding parking on Cooper Lane and request that the Traffic Committee review the entire area for further recommendation. PUBLIC HEARING -Solid Waste/Recycling Law On motion of Councilwoman O'Flinn, seconded by Councilman Weprin, the Public Hearing was opened at 8:45 p.m. The Supervisor explained that the purpose of this law was to amend Solid Waste/Recycling law to better clarify violations and to allow the Building Inspector to have authority to enforce the law. Michael Salem, 711 Larchmont Acres wanted to how if this amendment would include multiple dwellings. The Administrator replied that the Building Inspector was working with the Management of those buildings to comply with law. He also said that he had been informed that the Management Company had issued violations. Councilwoman O'Keeffe said that she was please to see this amendment passed. On motion of Councilwoman O'Keeffe, seconded by Councilman Ryan, the public hearing was declared adjourned. On motion of Councilwoman O'Keeffe, seconded by Councilman Ryan, the public it was unanimously RESOLVED, that the Town Board does hereby adopt the following local law: LOCAL LAW NO. 5 - 1994 This Local Law shall amend Local Law No. 9 - 1992 "Solid Waste/Recycling". Section 1. Purpose: The purpose of this Local Law is to amend and clarify provisions of Local Law No. 9 of 1992 entitled "Solid Waste/Recycling". Section 2. Amendments: Local Law No. 9-1992 shall be amended to read as follows: Section 14. Enforcement The Commission may promulgate such regulations as it deems necessary to effect the provisions of this Local Law. Any regulations_promulgated by the Commission which will directly impact the residents of the Town of Mamaroneck shall be subject to the approval of the Mamaroneck Town Council. All provisions of this Local Law shall be enforceable by the Building Inspector and the Building Inspector's designated deputies and/or assistants. 2 June 1, 1994 Section 19. Penalties c. Any violation of this Local Law shall be punishable by a fine of up to Two Hundred Fifty ($250.00) Dollars for each such violation or by imprisonment by the third and each subsequent offense within a one-year period, not to exceed fifteen (15) days, or both. Each day during which a violation exists shall be considered a separate and distinct violation punishable as a separate violation. Section 3. Severability: Should any provision of this Local Law be declared illegal or unconstitutional by a court of competent jurisdiction, to the extent that the other provisions of this Local Law can be implemented without such illegal or unconstitutional provision, such other provisions shall remain in effect. Section 4. Effective Date: This local law shall become effective immediately upon filing with the Secretary of State. BOARD OF FIRE COMMISSIONERS The meeting was called to order by Commissioner Price at 9:25 p.m. in the Court Room. Present were the following members of the Commission: Commissioner: Elaine Price Commissioner: Kathleen Tracy O'Flinn Commissioner: Paul A. Ryan Commissioner: Valerie M. O'Keeffe Commissioner: Barry Weprin 1. Fire Claims Commissioner O'Flinn presented fire claims for authorization of payment and on her motion, seconded by Commissioner O'Keeffe, it was unanimously, RESOLVED, that this Commission hereby authorizes payment of the following Fire Department claims as approved by the Fire Chief and audited by the Comptroller's Office: OPERATING FUND Brewers $179.54 Cellularone 285.89 Cleaning Systems 114.30 Cleaning Systems 186.78 Cleaning Systems 129.50 Coyne Textile Services 82.81 Excelsior Garage & Machine Works, Inc. 338.30 Fire Engineering 24.95 Franks Carpet 457.75 Larchmont Auto Parts, Dist., Inc. 150.87 Lawrence Heat& Power Corp. 200.00 Lou's Service Center Inc. 173.54 MetPath 22.35 Rickert Lock &Safe Co. 502.40 Sound Shore Pest Control 115.00 3 June 1, 1994 Sterling Contractors of Westchester Inc. 75.00 Total A $ 3,038.98 CAPITAL PROJECTS FUND Industrial Medicine Association 150.00 Tartaglione Consultants 1650:00 Tartaglione Consultants 1650.00 Total B $ 3450.00 Total A $ 3,038.98 Total B $ 3,450.00 GRAND TOTAL $ 6,488.98 2. Report of Bids - Demolition Fire House The Administrator reported that he had opened bids on May 31 for the demolition of the firehouse and based on those bids was recommending that SRN Contracting be awarded the contract as the lowest responsible bidder at$65,100. The following bids were reported: BIDDER BID DEDUCT ALTERNATE Jack Souza & Son $ 76,860 $ 31,860 SRN Contracting Corp $ 65,100 $ 27,100 Tran Camp Contracting $ 63,813 $ 32,000 N. Picco & Sons $129,900 $ 40,000 Following discussion, on motion of Commissioner Ryan, seconded by Commissioner O'Flinn, it was unanimously, RESOLVED, that the Board of Fire Commissioners does hereby award the contract for the demolition of the Weaver Street Firehouse to SRN Contracting, the lowest responsible bidder, in the amount of$65,100 and the deduct alternate bid of $27,100. 3. Salary Authorization - Firefighter Mr. Altieri said that authorization was being requested by the fire department for the payment of salary to Terence Clarke to serve as a Fire Fighter in the Town of Mamaroneck. He said that the Fire Council had interviewed candidates for the position of Fire Fighter and were recommending Mr. Clarke for the position at an annual salary of$22,000. On motion of Commissioner Weprin, seconded by Commissioner O'Flinn, it was unanimously RESOLVED, that the Board of Fire Commissioners does hereby approve the hiring of Terrence Clarke for the position of Fire Fighter at an annual salary of$22,000. There being no further business to come before the Commission, on motion of Councilwoman O'Keeffe, seconded by Councilwoman O'Flinn, the Commission unanimously adjourned and reconvened the Regular Meeting at 9:41 PM. AFFAIRS OF THE TOWN 1. Appointments 4 June 1, 1994 There were no appointments at this meeting. 2. Authorization - Grass Cutting Contract - Cemeteries & Roadside The Administrator explained that the Highway Department budget has a appropriation for roadside and cemetery maintenance, which will include grass cutting on the shoulders of the roads and in the cemeteries. He said that bids had been received for this contract and the lowest proposal was submitted by Patzy Matera Landscaping of Scarsdale, for$2,390 per month, and that the term of the contract would be from June through October, 1994, the total value of the contract would therefore be $11,950. Authorization was requested to enter into an agreement with Patzy Matera Landscaping for the above referenced work. On motion of Councilman Ryan, seconded by Councilman Weprin, it was unanimously, RESOLVED, that the Town Board does hereby approve the contract for the cutting of grass at designated roadside areas and the cemeteries for a term beginning in June through October 1994, for the total amount of$11,950 payable at$2,390 per month. The following bids were received: BIDDER CEMETERIES SHOULDERS BROOKSIDE TOTAL MB Masonry $ 1200.00 $ 1800.00 $ 900.00 $3900.00 John's Premiere Landscaping $ 450.00 $ 1600.00 $ 550.00 $2600.00 Patzy Matera Landscaping $ 800.00 $ 1060.00 $ 530.000 $2390.00 3. Authorization -Contract- Billing Service Ambulance District The Administrator stated that he had attached a copy of the proposal submitted by Holdsworth Associates, Inc. to provide billing services to the Town of Mamaroneck, and he briefly described the billing service. He outlined that they will assume responsibility for preparing and mailing all Ambulance District bills to patients on their health insurance carrier; that the billing service shall assume responsibility for obtaining the necessary provider numbers for the billing of Medicaid and Medicare patients; that they will serve as liaison to the various health insurance carriers; and that various types of monthly reports are to be prepared by Holdsworth Associates, Inc., including various call reports that will help track the performance of our ambulance service. in responses to questions from Board members he noted that for the services to be provided, Holdsworth Associates' fee will be I I% of the total billing revenue collected and deposited into our accounts, and that it is estimated that the base fee for ambulance service will be $235 plus other surcharges such as mileage, advance life support service and oxygen, and we have estimated the total revenue to be in the neighborhood of$385,000, said amount is net of the fee to be paid to Holdsworth Associates, Inc. Mr. Altieri said that the Ambulance District will bill all those that receive service from either Larchmont Volunteer Ambulance Corps or from the Mamaroneck Emergency Medical Service, noting that the Ambulance District Committee has been evaluating proposals from billing service companies and are at this time recommending Holdsworth Associates, Inc. of East Berlin, Connecticut. After answering many questions he requested the authorization to enter into an agreement with Holdsworth Associates, Inc. for a maximum period of two years and that such authorization is subject to the final approval by counsel of the form contract between Holdsworth Associates, Inc. and the Town of Mamaroneck. 5 June 1, 1994 On motion of Councilman Ryan, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Board does award the Ambulance District Billing Service contract to Holdsworth &Associates, Inc., of East Berlin, Connecticut, The term of this contract shall be for a period of two years and at a rate of 11% of revenues collected. 4. Report of Bids - Fuel Oil Contract The Administrator requested authorization to accept the low bidder on Fuel Oil #2 as follows: :Lawrence Heat& Power: .6650 per gal Rad Oil: .8300 per gal On motion of Councilwoman O'Keeffe, seconded by Councilman Ryan, it was unanimously, RESOLVED, that the Town Board does award the contract for fuel oil to Lawrence Heat & Power, Mamaroneck, NY at a cost of.6650 per gallon for fuel oil #2. 5. Authorization -Settlement of Certiorari - Mamaroneck Gardens Mr. Silverberg, the Town Attorney reminded the Board that previously they had approved a settlement regarding Mamaroneck Gardens, Inc. tax certiorari, but that upon review of a stipulation omitted by the petitioner's attorney, we noted that Block 408, lot 209 reduction for tax year 1991 from $145,000 was listed as being reduced to $100,400; and that the memorandum from George Derderian concerning this settlement had stated the reduction was to $110,400. He added that he then discussed the discrepancy with' George and with the attorney for the petitioner and they both agree that George had made an error in his memorandum and that the correct number was $100,400. Mr. Silverberg said that under the circumstances, he requested that the Board authorize a correction of the settlement for the 1991 tax year for reduction from $145,000 to $100,400, which will result in an additional tax refund to the Town for$82.50. The Supervisor noted that this may seem minor but that tax reductions were slowly undermining our tax base here and around the County. Thereafter, on motion of Councilman Ryan, seconded by Councilman Weprin, it was unanimously, RESOLVED, that the Town Board does approve the correction to the tax certiorari settlement for Block 408, Lot 209, - Mamaroneck Gardens, Inc. For an additional tax refund totaling $82.50 for tax year 1991, said agreement reducing the assessment from $145,000 to $100,400, originally stated as $145,000 to $110,400. 6. Change of Polling Place - District 19 -Weaver Street Firehouse The Town Clerk advised the Board that because of the construction at the firehouse, it would I be necessary for to change the polling place that was located in there, and that my office had contacted Sts. John & Paul and they have given us permission to relocate District 19 to the Auditorium of the School. She said that this change necessitates your passing a resolution authorizing the relocation and she would then request labels from the Board of Elections enabling notification of those people affected by the relocation of the polling place. RESOLVED, that the Town Board of the Town of Mamaroneck does hereby approve a change in polling place, whereby Town District#19 be changed from the Weaver Street Fire House due to renovations, to the Auditorium at Sts. John Paul School, 280 Weaver Street, Larchmont. 6 June 1, 1994 7. Adoption of Polling Places The Town Clerk stated that in order to comply with election law it would be necessary for the Town Board to adopt the location of the polling places and districts in the Town of Mamaroneck, and she then requested the adoption of polling places by the Board. On motion of Councilwoman O'Flinn, seconded by Councilman Ryan, it was unanimously, RESOLVED, that the Town Board of the Town of Mamaroneck does hereby adopt the location of Polling Places as follows: DISTRICT NO. 1 VM Murray Avenue School Mamaroneck Avenue School Daymon Terrace Entrance Gertrude Avenue School DISTRICT NO. 14 T DISTRICT NO. 2 VM Central School, Palmer Avenue Volunteer Firehouse Mamaroneck Avenue DISTRICT NO. 15 T St. Johns & Paul School Auditorium DISTRICT NO. 3 VM Weaver Street& Heather Lane Mamaro Firehouse Palmer Avenue DISTRICT NO. 16 T Central School DISTRICT NO. 4 VM Palmer Avenue Town Center Court Room, Second Floor DISTRICT NO. 17 VM 740 W. Boston Post Road Town Center Court Room, Second Floor DISTRICT NO. 5 VM 740 W. Boston Post Road Rescue Squad Building 200 No. Barry Avenue Extension DISTRICT NO. 18 T Volunteer Ambulance Corps. DISTRICT NO. 6 T 155 Weaver Street Chatsworth Avenue School Forest Park Ave Entrance or Chatsworth Ave Entrance DISTRICT NO. 19 T Weaver Street t Firehouse, Weaver St. DISTRICT NO. 7 VL (Moved see previous resolution) Chatsworth Avenue School Forest Park Ave Entrance or DISTRICT NO. 20 T Chatsworth Ave Entrance Sts. John & Paul School Auditorium Weaver Street& Heather Lane DISTRICT NO 8 VL DISTRICT NO. 21 Larchmont Firehouse Murray Avenue School Larchmont Avenue Daymon Terrace Entrance DISTRICT NO. 22 VM DISTRICT NO. 9 VL Sarah R. Neuman Nursing Home Chatsworth Avenue School 845 Palmer Avenue, Mamaroneck Forest Park Avenue Entrance or Chatsworth Avenue Entrance DISTRICT NO. 23 VM DISTRICT NO. 10 VL Town Center Court Room St. John's Episcopal Church 740 W. Boston Post Road Francis Coffin Memorial Bldg. DISTRICT NO. 24 T Grove Avenue Mamaroneck Avenue School DISTRICT NO. 11 T Gertrude Avenue Entrance Chatsworth Gardens Apartments DISTRICT NO. 25 VL 14 No. Chatsworth Avenue Larchmont Firehouse DISTRICT NO. 12 T Larchmont Avenue Murray Avenue School Daymon Terrace Entrance DISTRICT NO. 26 VL Larchmont Avenue Church DISTRICT NO. 13 T Forest Park Ave Entrance 7 June 1, 1994 DISTRICT NO. 28 T DISTRICT NO. 27 VM Volunteer Firehouse Rescue Squad-Building Mamaroneck Avenue 200 No Barry Ave Extension Mamaroneck 6. Salary Authorizations - Recreation - Summer Conservation Corps -Administrative Intern - Deputy Town Clerk On motion of Councilwoman O'Flinn, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that as provided for in the 1994 Town Budget, authority is hereby given for the payment of salary to the following: Theresa Augustine, Alt. Life Guard, Hommocks Pool, S5.50/hour, effective 5/27/94. Mona Eldahry, Alt. Life Guard, Hommocks Pool, S5.50/hour, effective 5/27/94. Erin Lisa, Alt, Life Guard, Hommocks Pool, $5.50/hour, retroactive to 5/4/94. Christopher Vaughn, Alt. Life Guard, Hommocks Pool, $7.50/hour, retroactive to 5/20/94. Eugenia Strychalski, Alt. Key Attendant, Hommocks Pool, $4.75/hour, retroactive to 5/16/94. John Baudet, Tennis Instructor, $8/hour, retroactive to 5/2/94. Kevin Merker, Tennis Instructor, $10/hour, effective 6/6/94. John Kutner, Tennis Instructor, $9/hour, effective 6/6/94. Adrian Pertieria, Tennis Instructor, $12/hour, effective 6/6/94. Brett Polow, Tennis Instructor, $9/hour, effective 6/6/94. Brian Ritz, Assistant Maintenance Man, $7/hour, effective retroactive to 5/25/94. Summer Conservation Corps The Administrator explained that the summer conservation corps workers will work for approximately six to eight weeks conducting a variety of projects in the conservation area. On motion of Councilman Ryan, seconded by Councilman O'Flinn, it was unanimously RESOLVED, that the Town Board does hereby authorize the payment of salary to Frank Marafino at an hourly rate of $6.50 for his services in the summer conservation corps for a period of six to eight weeks. Administrative Intern Authorization was requested to hire Mr. David Leeds as an administrative intern at an hourly salary of$7.00, he will primarily be working in the Building and Engineering Departments to assist putting on-line the new building permit computer software. RESOLVED, that the Town Board does hereby authorize the payment of salary to David Leeds at a rate of$7.00 an hour for his services in the Building and Engineering Departments assisting in computerization. Deputy Town Clerk The Town Clerk reminded the Board members that this had been on the agenda of the last meeting and it had been decided to hold it over pending research of an existing 8 County list. There is a dispute as to the need since State Law has determined that an elected Town Clerk can appoint three Deputies that are exempt. She then requested authorization for salary for Patricia Samela, her appointee to the position of Deputy Town Clerk. Ms. DiCioccio explained that Mr. Altieri had also confirmed that there is no existing County list for that position. She added that it was her understanding and she had a copy of the law that even if a County list existed that an elected Town Clerk was entitled to three exempt appointees to that position. She reiterated that was how she wanted the appointment to be made. After discussion, on motion of Councilman Ryan, seconded by Councilwoman O'Keeffe, it was unanimously, RESOLVED, that the Town Board does hereby authorize the payment of salary to Patricia Samela who will serve as an Exempt Deputy Town Clerk at an annual salary of$29,570 effective May 31, 1994, commensurate with the Term of the Town Clerk, which expires December 31, 1995; and BE IT FURTHER RESOLVED, that the Town Clerk retains all rights to appoint and to reappoint this position at her pleasure. PROCLAMATION - Rabbi Leonard Poller (This was deffered to next meeting) The Supervisor stated that the next meetings of the Town Board would be held on June 15 and July 13, 1994 at 8:15 PM. ADJOURNMENT On motion of Councilman Ryan, seconded by Councilwoman O'Flinn, the meeting was unanimously adjourned at 10:11 p.m. Submitted by, Patricia A. DiCioccio, Town Clerk 9