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HomeMy WebLinkAbout1993_04_07 Town Board Regular Minutes MUTES OF A SPECIAL MEETING OF THE THE TOM BOARD AMID THE BOARD OF FIRE COMMISSIONERS OF THE 'DOWN OF MAMARONBaK E ff ON THE 77H DAY OF APRIL 1993 IN THE COURT ROOM OF THE TOWN CEffER, 740 W. BOSTON POST ROAD, MMOX"MCK, NEW YORK CONVENE SPECIAL MEETno The Special Meeting of the Town Board was called to order by Supervisor Silverstone at 7:00 p.m., at which time the Board recessed into Executive Session. The Executive Session held in Conference Room A to discuss certiorari matters and personnel was, on motion duly made and seconded, unanimously declared adjourned into a Work Session at 7:45 PM. The Work Session held in Conference Room A to discuss Joint Sanitation matters was, on nation duly made and seconded, unanimously declared adjourned at 8:15 PM. RECONVENE REGULAR MEETnu The Regular Meeting of the Town Board was called to order by Supervisor Silverstone at 8:20 PM. Present were the following members of the Board: Supervisor Caroline Silverstone Councilwoman Elaine Price Councilwoman Kathleen Tracy O'Flinn Councilman Paul A. Ryan Also present were: Patricia A. DiCioccio, Town Clerk Stephen V. Altieri, Town Administrator Louis Santoro, Fire Chief Councilman McGarr Was not in attendance at this meeting as he was away on business. CALL TO ATTENTION Supervisor Silverstone pointed out to those assembled the locations of exits as required by law for public gatherings. '- kTIO T: Proposal to Renvoate Weaver Street Fire House Present were the following members of the Commission: Commissioner Caroline Silverstone Commissioner Elaine Price Commissioner Kathleen Tracy O.-Flinn Commissioner Paul A. Ryan Commissioner Silverstone explained that the Engineer and Architect were here at this meeting to show the proposed fire house, noting that neighbors of the fire house had all been notified and invited to attend tonightts meeting. She then introduced Peter Perciasepe who had worked with other members of the Fire Council on this project. April 7, 1993 Mr. Perciasepe welcomed all the neighbors that lived around the fire house. He then summarized the history of the decision to renovate the fire house, which had begun back in 1989, noting that the building coozUtee Consisting of Mike Acocella, Richard Tortorella, Anthony TAbrandi p Bill McDermott# (all former fire chiefs) and the present fire chief, Louis Santoro, 1st chief Mike Dougherty, and 2nd Deputy chief Joseph Mirabella. He also pointed out that on the committee from the Town Board were Qouncilwoman Elaine Price, Councilman Paul Ryan, John Sullivan and John Frye, Architects. Mr. Perciasepe explained that the committee had set an objective to ascertain what could be done given the age of the building and the available space to be utilyzed. He said that they then obtained enp veering doc mentation concerning the existing condition of the fire house, soil testing was done, and a structural engineer provided us with a report on the weight factors for the flooring especially with the newer fire engines. He said an architect was then found who was instructed to bring our fire house up to todayps standards, we proceeded to identify and solve the deficiencies and problems which existed. Mr. Perciasepe pointed out that the committee then divided the objectives; they were proposed options, code -quirements, essential tap and desireable options. He said that working with the architect, that they had developed three conceptual sch®ties, and after careful review scheme two was picked. He explained that the original project cost estimate was approximately 3 million dollars, which has been now decreased to two million dollars. He noted that the main objective was to protect the taxpayers by providing the best possible facility and equipment, while maintaining concern for costs. Mr. Perciasepe then thanked the Town Board for their cooperation. John Sullivan, Architect, then introduced himself explaining that when his firm was first retained they were asked to prepare an existing conditions document of the facility, which entailed measuring the entire building, determining that the building was built in 1922. He said that during the study they discovered that the building during this 70 year period had very few improvements, or maintaining the building to code, as with the larger force of fire fighters and the larger and heavier equipment. He then explained that a structural analysis of the building was done, along with mechanical, plumbing and electrical systems, noting that there were serious structural problems with the building. Mr. Sullivan said that reports identifying problems such as building code requirements, 0M requirements, circulation problems, mechanical problems, etc. He then said that the fixm began to develop schematic designs with many revisions trying to incorporate all the concerns of the committee and code regulations into then, such as the fact that there are five fire engines in a building designed for two. He then introduced John Frye, who had prepared the drawings. Mr. Frye explained that the plans being shown were conceptual documents, with three main areas that are attempting to alleviate serious problems with the building, Overcrowding of personnel, Overcrowding of apparatus, and support facilities along with code compliance. He than proceeded to show and explain the plans. A resident asked if the same stone structure would be maintained and if an elevator was absolutely necessary. Supervisor Silverstone answered that the State required that all public buildings be made accessible to the handicapped. The Supervisor explained that the original plan as presented had encompassed a higher cost and bigger building and the Board had worked hard and long with the fire department to work out an acceptable and affordable plan. 2 April 7, 1993 Councilwoman Price said that she had contacted our state legislators to see if there Were grant funds available through the state for this type of project and that they Were looking into separate f+ndralsing campaigns. She said that the Town Was very concerned about the taxpayers and the costs involved in renovating and would work diligently to see if same of the costs couldnrt be offset by grants. The CoamcflWOman outlined the different costs that went into the $2.1 million stating that there are costs involved that are not construction such as relocation, bonding, architect fees, etc. She then asked Jobn Sullivan to.better define what those costs are. Mr. Sullivan answered that the actual construction cost was about $1.6 million, $300,000 relocation cost for the equipment and personnel. Mr. Richard Murphy, a village of rarcbmant resident asked if the integrity of the building would be maintained using the same type of stone? Mr. Sullivan said that the stone would be reused There then ensued a lengthy discussion explaining why certain options on the plans were incorporated and Mr. Frye, Mr. Sullivan and Town Board members fielded questions from residents. The Supervisor then requested a motion to convene as the Board of Fire Commissioners, on motion of Councilwoman O'Flinn, seconded by Councilwoman Price the Board convened into the Board of Fire Commissioners BQARD OF FIRE COMMMIONERS The Meeting was called to order by Commissioner Silverstone at 9:50 pm in the Court Roam. Present were the following members of the Commission: Commissioner Caroline Silverstone Commissioner Elaine Price Commissioner Kathleen Tracy O'Flinn Commissioner Paul A. Ryan Absent: Commissioner McGarr was away on business The Tom Clerk presented the following resolution to the Ca®issioners and on motion by CommLissioner Price, seconded by Commissioner Ryan the following resolution was unanimously approved: Bond Resolution - $2,100,000 Serial Bond authorizing the reconstruction of the Weaver Street Fire.RDuse 3 April 7, 1993 52463-305P BOND RESOLUTION DATED APRIL 7, 1993 . A RESOLUTION AUTHORIZING THE RECONSTRUCTION OF FIRE DISTRICT HEADQUARTERS AND THE CONSTRUCTION OF ADDITIONS TO SAID BUILDING, ON WEAVER STREET AT EDGEWOOD AVENUE, INCLUDING ORIGINAL FURNISHINGS, EQUIPMENT, MACHINERY APPARATUS AND INCIDENTAL EXPENSES AND IMPROVEMENTS IN CONNECTION THEREWITH FOR THE MAMARONECK FIRE DISTRICT NO. 1 IN THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $2, 100, 000, AND AUTHORIZING THE ISSUANCE OF $2, 100, 000 SERIAL BONDS OF SAID FIRE DISTRICT TO PAY THE COST THEREOF. WHEREAS, the capital project hereinafter described has been determined to be an Unlisted Action pursuant to the provisions of the New York State Environmental Quality Review Act, and the regulations of the Department of Environmental Conservation promulgated pursuant thereto and a long form Environmental Assessment Form has been prepared in connection therewith which is on file in the Office of the Fire District Secretary at Fire District Headquarters and is available for public inspection; NOW, THEREFORE, BE IT RESOLVED, by the Board of Fire Commissioners of the Mamaroneck Fire District No . 1 in the Town of Mamaroneck, Westchester County, New York, as follows : Section 1. The reconstruction of the Fire District Headquarters and the construction of additions to said building, on Weaver Street at Edqewood Avenue, in the Town of Mamaroneck, Westchester County, New York, including original furnishings, equipment, machinery and apparatus required for the purposes for which said reconstructed building and 4 April 71 1993 additions are to be used and incidental expenses and improvements in connection therewith, is hereby authorized at a maximum estimated cost of $2, 100, 000 . i Section 2 . The plan for the financing of such specific object or purpose shall be by the issuance of $2, 100, 000 serial bonds of said Fire District, hereby authorized to be issued therefor pursuant to the Local Finance Law. Section 3 . It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is twenty years, pursuant to subdivision 12(a) ( 1) of paragraph a of Section 11 . 00 of the Local Finance Law. . Section 4 . The faith and credit of said Mamaroneck Fire District No. 1 in the Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become -due and payable. An. annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property in said Fire District, a tax without limitation as to rate or amount sufficient to pay the principal of and interest on such bonds as the same become due and payable. 5 April 7, 1993 c Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including renewals of such notes, is hereby delegated to the Fire District Treasurer, the chief fiscal officer . Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Fire District Treasurer, consistent with the provisions of the Local Finance Law. Section 6. Such bonds shall be in fully 'registered form and shall be signed in the name of the Mamaroneck Fire District No. 1 in the Town of Mamaroneck, Westchester County, New York, by the manual or facsimile signature of the Fire District Treasurer and a facsimile of its corporate seal shall be imprinted thereon and attested by the manual -or facsimile signature of the Fire District Secretary. Section 7 . The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Fire District Treasurer, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as he or she shall deem best for the interests of the Fire District; provided, however, that in the exercise of these delegated powers, he or she shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale 6 April 7, 1993 of municipal bonds . The receipt of the Fire District Treasurer shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Section 8 . All other matters, except as provided herein relating to such bonds, including prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of said bonds (and if said bonds are to be executed in the name of the Fire District by the facsimile signature of its Fire District Treasurer, providing for the manual countersignature of a fiscal agent or of a designated official of the Fire District) , the date, denominations, maturities and interest payment dates, place or places of payment, and also including the consolidation with other issues, shall be determined by the Fire District Treasurer. It is hereby determined that it is to the financial advantage of the Fire District not to impose and collect from registered owners of such serial bonds any charges for mailing, shipping and insuring bonds transferred or exchanged by the fiscal agent, and, accordingly, pursuant to paragraph c of Section 70 . 00 of the Local Finance Law, no such charges shall be so collected by the fiscal agent. Such bonds shall contain substantially the recital of validity clause provided for in 7 April 7, 1993 section 52 . 00 of the Local Finance Law and shall otherwise be in such form and contain such recitals in addition to those required by section 52. 00 of the Local Finance Law, as the Fire District Treasurer shall determine. Section 9 . This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1 . 103 - 18(f) . Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent .funding of the object or purpose described herein. Section 10. The validity of such bonds and bond anticipation notes may be contested only if : 1) Such obligations are authorized for an object or purpose for which said Fire District is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. 8 April 7, 1993 Section 11 . Upon this resolution taking effect, p The Dail shall be published in full in y Times � •� hereby designated as the official newspaper of said r_ District for such purpose, together with a notice of the Fire District Secretary in substantially the form provided in Section 81 . 00 of the Local Finance Law. Section 12. This resolution is adopted subject to approval at a special election of said Fire District to be held on the 10th day of June, 1993 . 9 April 7, 1993 The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: Commissioner Ryan VOTING AYE Commissioner O'Flinn VOTING AYE Commissioner Price VOTING AYE Commissioner Silverstone VOTING AYE VOTING The resolution was thereupon declared duly adopted. The following resolution was offered by Commissioner Price, who moved its adoption, seconded by Commissioner Ryan to-wit: BE IT RESOLVED, by the Board of Fire Commissioners of the Mamaroneck Fire District No . 1 in the Town of Mamaroneck,_ Westchester County, New York, as follows : Section 1. A special election of the qualified voters of the Mamaroneck Fire District No. 1 in the Town of Mamaroneck, Westchester County, New York, is hereby authorized to be held on the 10th day of June, 1993, at the Weaver Street Firehouse, in Mamaroneck, New York, in said Fire District, between the hours of 12:00 o' clock P M. and 9 : 00 o' clock P.M. , Prevailing Time, for the purpose of voting by ballot on the adoption or rejection of the bond resolution heretofore adopted at this meeting. Section 2. The notice of such special election shall be in substantially the following form, to-wit : 10 April 7, 1993 AFFAIRS OF MM TORN 1. Authorization - EZtension of Lease Agreement - Snyder General Mr. Altieri explained that Snyder General had requested an extension of their lease on a month to month basis. He said that he had no problem with granting the extension and noted that there would be no change in the rent or other terms and conditions in the lease, and that the lease extension had been drafted by Counsel. On motion of Councilwoman Price, seconded by Councilwoman 0-,Flinn,, it was unanimously RESOLVED, that the Taws Board of the Town of Mamaroneck does hereby approve the lease extension of Snyder (mineral Corporation, who rents space on the third floor, on a month to month basis with no change to the existing terms of said lease. 2. Authorization - Lease Agreement - MovieFone The Town Administrator said that MovieFbne is a telephone service that allows people to call and find out the schedule of movies in a particual zip code area, and also to purchase movie tickets. He said that the company was looking for small space for the installation of a computer that will monitor and answer calls, and that a closet on the third floor was sufficient for their needs. Mr. Altieri recommended that the Tawas rent this space to MovieFone for $1200 per year to be paid in four quarterly installments. On motion of Councilwoman O'Flinn, seconded by Councilman Ryan, it was unanimously RE SOLVED, that the Town Board of the Town of Mamaroneck does hereby approve the lease agreement for MovieFone (PramoFbne, Inc.) to rent closet space on the third floor of the Town Center for $1200 per year to be paid in four quarterly installments. 4. Authorization - Renewal of Retainer Agreement - Rains and Pogrebin Mr. Altieri said that the renewal retainer agreement with the law firm of Rains and Pogrebin that serves as the Towns labor Counsel needed to be approved by the Board. He pointed out that the terms of this agreement are the same as those in the current agreement with no increase to rates and fees. On motion of Councilman Ryan, seconded by Councilwoman O,Flinn, it was iYnani mealy RESOLVED, that the Town Board of the Town of Mamaroneck does hereby approve the renewal of an agreement between the Town and the law firm of Rains & Pogrebin, P.C. to act as special labor counsel for a period of two years beginning June 1, 1993 through May 31, 1995 at a fee of $5,000 per mommas, payable in eight (8) equal advance quarterly installments of $1,250 each, plus reasonable expenses incurred. 11 April 7, 1993 4. Salary Authorization - Police Department The Town Administrator said that he was requesting salary authorizations for two probationary police officer positions at the annual rate of $30,735, which is one step above entry level. He explained that our police department wants to hire two experienced officers on a resignation/reinstatment basis from the New York City and New York City Transit Police Department and that both candidates are well qualified. He noted that the salaries are already budgeted, and that the appointment of both officers will ccmmencae as soon as possible. The Town Clerk questioned the legality of authorizing salaries with no specific person named nor specific date of hire. Mr. Altieri explained that the officers involved would be in jeopardy if they resigned their positions and were not approved here. The Town Clerk pointed out that they could resign after their approval here and doubted if the auditors would approve this resolution with no name or start dates. The Board members requested Mr. Altieri in the future to provide names and dates of hire when asking for salary authorizations On nation of Councilman Ryan, seconded by Councilwoman Price, it was unanimously RESOLVED, that the Town Board of the Taws of Mamaroneck does hereby approve two salary authorizations for the Police Department at an annual rate of $30,735. At this time the Supervisor said that she would like to add to the agenda an item that had been discussed at the Executive Session regarding certiorari. Added S. Resolution Re: Certiorari Mr. Altieri said that on recommendation of George Derderian, Consultant to the Town on certiorari matters, that the Board approve assessment reductions for: Pine Ridge Condcminiumis, Fayette Realty, and Nathalie Calousdian. Pine Ridge 620/1-40 On nation of Councilwoman price, seconded by Councilwoman O'Flinn RESOLVED, that the Town Board of the Town of Mamaroneck does hereby approve the proposed reduced assessment settlement for Pine Ridge Oczdominiumm in the Village of Tarcbmont a parcel with 40 town houses as follows: 12 4. April 7, 1993 Pine Ridge Town House Condaminilm 620/1-40 Village of Larcbmont Years: 1991 & 1992 Lot Reduced From Reduced To Reduction 1 $ 151600 $ 11,400 $ 4,200 2 13,700 9,700 41000 3 14,400 10,500 3,900 4 14,400 10,300 4,100 5 14,200 11,400 2,800 6 18,600 12,100 6,400 7 15,500 10,500 5,000 8 15,000 11,800 31200 9 15,000 10,200 4,800 10 16,200 11,200 5,000 11 17,400 12,200 5,200 12 16,100 11,400 4,700 13 15,500 10,500 5,000 14 15,000 10,300 4,700 15 14,200 9,700 4,500 16 16,200 10,600 5,600 17 16,100 12,800 3,300 18 15,800 13,500 2,300 19 14,400 10,300 41100 20 14,800 90700 5,100 21 16,100 10,900 5,200 22 14,600 12,600 21000 23 16,900 11,400 5,500 24 17,000 11,200 5,800 25 15,800 10,300 5,500 26 17,000 11,200 51800 27 16,900 11,400 50500 28 17,200 11,300 50900 29 16,300 12,100 4,200 30 16,100 10,300 5,800 31 16,100 10,300 5,800 32 16,600 10,500 6,100 33 17,400 11,600 5,800 34 17,400 12,200 5,200 35 16,300 10,500 5,800 36 16,300 10,700 5,600 37 16,300 10,700 5,600 38 16,300 10,300 6,000 39 16,800 13,200 30600 40 17,700 14,500 3,200 TOMIS $ 639,100 $ 447,300 $191,800 Ayes: Ryan, O'Flinn, Price, Silverstone Nays: None Fayette Realty 831/172 On motion of Councilwoman Price, seconded by Councilwoman O'Flinn RESOLVED, that the T(nm Board of the Town of Mamaroneck does hereby approve the proposed reduced assessment settlement for Fayette Realty, 707 Fenimore Road & 315-345 Fayette Avenue, Village of Mamaroneck - block 831, lot 172 for the year 1992 as follows: 13 April 7, 1993 Fayette Realty 831/172 707 Fenimore Road & 315-345 Fayette Avenue, Village of Mamaroneck Years: 1992 Reduced From Reduced To Reduction $129,400 $ 86,400 $ 43,000 Nathalie Calcusdian 830/17 On motion Of Ooincilwcman Price, seconded by Q=Lcilwoman O'Flinn RESOLVED, that the Town Board of the Tom of Mamaroneck does hereby approve the proposed reduced assessment settlement for Nathalie Calousdian, 519 Center Avenue, Village of Mamaroneck - block 830, lot 17 for the years 1991 and 1992 as follows: Nathalie Calousidian 830/17 519 Center Avenue Village of Mamaroneck Years: 1991 & 1992 Reduced From Reduced To Reduction 1991 $ 42,500 $ 25,000 $ 17,500 1992 $ 42,500 $ 25,000 $ 17,500 Ayes: Ryan, O'Flinn, Price, Silverstone Nays: None WRITTEN 00N9=1CATIONS The Supervisor said that she had beard from Alice Modell, who had been running the Summer Theater program for many years, that this year would be her last in that role. Supervisor Silverstone said that Alice would be sorely missed and very bard to replace. 14 April 7, 1993 ORAL COMd MCATIOMS: The Supervisor asked if anyone wished to address the Board. Mrs. CXmninghamp Richbell Road said that she would like to thank Councilwoman Price and Councilman Ryan for their efforts on her behalf regarding the picking up of garbage. AWOUIDDEM There being no further business to came before the Board, it was imanimously resolved to adjourn. A. DiCioccio Town Clerk 15 TOWN OF MAMARONECK TOWN BOARD AGENDA REGULAR MEETING - Wednesday, April 21, 1993 - Town Center, Court Room - 8 : 15 PM THE TOWN BOARD WILL CONVENE at 6:30 PM into a Work Session in Conference Room A to discuss capital projects. CONVENE REGULAR MEETING RECESS INTO WORK SESSION ADJOURN WORK SESSION 7:45PM - RECEPTION - Police Department - Retirement/Promotion 8:30 PM - RECONVENE REGULAR MEETING CALL TO ATTENTION - Location of Exits BOARD OF FIRE COMMISSIONERS 1. Fire Claims 2. Resolutions - Designating Election Inspectors - Designating Date to Accept List of Eligible Voters AFFAIRS OF THE TOWN 1. Authorization - Extension Agreement - Community Development Block Grant Contract 2. Set Date - Public Hearings - Rochelle Road/No. Chatsworth Ave. - Stop Sign - Echo Lane - One Way 3. Authorization - 1993 Capital Projects 4. Authorization - Mapping Contract 5. Authorization - Bonding Resolution - Generic Environmental Impact Statement 6. Authorization - Transfer of Funds - Various Accounts 7. Authorization - Payment - Hommocks Park Apartments Architectural and Construction Management Services 8. Salary Authorization - Recreation WRITTEN COMMUNICATIONS ORAL COMMUNICATIONS THE SUPERVISOR REPORTS REPORTS OF THE COUNCIL Next regularly scheduled meetings - May 5, 1993 - May 19, 1993 Any physically handicapped person needing special assistance in order to attend the meeting should call the Town Administrator' s Office 381-7810.