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HomeMy WebLinkAbout2018_10_03 Town Board Minutes October 3, 2018 MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD ON OCTOBER 3, 2018, BEGINNING AT 5:00PM IN CONFERENCE ROOMS C and D AND CONTINUING AT 8:00 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Nancy Seligson Councilwoman Abby Katz Councilwoman Jaine Elkind Eney Councilwoman Sabrina Fiddelman Councilman Jeffery L. King ALSO PRESENT: Christina Battalia, Town Clerk Stephen V. Altieri, Town Administrator Connie Green O’Donnell, Deputy Town Administrator William Maker, Jr., Town Attorney CALL TO ORDER - WORK SESSION On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, the Work Session was unanimously opened at 5:00PM. Discussion with Comprehensive Plan Consultants The Town Board first met with representatives from AKRF Planning Consulting. Present were, Anthony Russo Vice President, John Neill Vice President and Peter Feroe Technical Director. The AKRF representatives gave a PowerPoint presentation, followed by a question and answer period with the Town Board. The Town Board met with representatives from BFJ Planning Consultants. Present were Frank Fish Principal, George Jacquemart Resource Principal, Taylor Young Project Manager and Susan Favate Resource Principal. The BFJ representatives distributed a handout for the Town Board and then led a discussion referencing the handout. This was followed by a question and answer period with the Town Board. The Town Board discussed the presentations and noted that they will meet with a third consultant at the next Town Board worksession. Update – Residential Parking Permits The Town Clerk gave a brief update on the current renewals of the residential parking permits for Washington Square and Lester Place, specifically any issues with the new residency requirements. Ms. Battalia stated that permitting is continuing to go smoothly. Discussion – Westchester County Immigration Protection Act (IPA) The Town Board reviewed the County’s IPA legislation and discussed whether the Town should draft their own similar legislation. Supervisor Seligson reminded the Town Board that a year or so ago the Town reaffirmed its commitment to support all our Town residents by restating the Town of Mamaroneck Police Department’s role and practices with respect to our immigrant community. The Town Board asked Mr. Maker and Mr. Altieri to review this with the Police Chief and with respect to possible Town legislation. Review – 2019 Budget Calendar The Town Board discussed whether an offsite location should be considered for one of the budget sessions. The Board also requested the start times be moved from 5:00p.m. to 5:30p.m. Mr. Altieri will look into off site locations. 1 October 3, 2018 Review – Revised Sexual Harassment Policy The Town Board reviewed a memo from Connie Green O’Donnell, dated September 27, 2018, outlining the New York State Sexual Harassment – Related Initiatives. Connie Green O’Donnell wrote that “New York State recently adopted new legislation targeting sex discrimination and sexual harassment in the workplace. As part of the 2018-2019 state budget the legislature included several sexual harassment- related initiatives”. Ms. Green-O’Donnell stated that although the Town has in place a sexual harassment policy, the Town is obligated to adopt a policy and complaint form that complies with the new state legislation. Approval of this policy and form is on the regular agenda for this evening. New Business Supervisor Seligson informed the Town Board of a recent situation whereby Westchester County Water Works employees participated in a utility workers strike in White Plains, adding that she felt the Town Board should be aware of this. Supervisor Seligson added that she believes the Water Works has been negotiating with their utility workers in good faith. Supervisor Seligson discussed again with the Town Board the Army Corp of Engineers proposal to strengthen New York Harbor. She attended another meeting at which congressional, state and local officials as well as various environmental groups were present. A study was issued that does not address the residual effects of this proposal, specifically it does not address any effects to Long Island Sound. Supervisor Seligson added that many officials and environmental organizations see this proposal as ridiculous. Supervisor Seligson stated that the Sustainability Collaborative is seeking to utilize funds allocated to them in the 2018 budget. In doing so they are seeking guidance from the Town Board as to whether they need additional Town Board approval for an expenditure. The Town Board discussed a threshold of $1,000 of budgeted funds can be expended without Town Board approval. Supervisor Seligson will reiterate that to the Collaborative. Supervisor Seligson was recently contacted by Ralph Engel inquiring about the Town’s intention to move forward with a deck at the Senior Center. Mr. Engel has offered to help fund the deck, up to an amount of $30,000, from funds he previously offered for upgrades to the median on New Jefferson Street. Mr. Altieri will check with the Town Comptroller as to the status of the funds Mr. Engel sent to the Town previously. Supervisor Seligson stated that the Town will need to establish a capital project fund that would require additional Town funding of somewhere between $5,000 and $7,000 dollars to complete the deck. Councilwoman Elkind Eney asked Mr. Altieri to provide to the Fire Department contact information regarding who the Department should contact regarding the Thruway Authority’ intention to remove the physical toll booths. The Fire Department would like to discuss with the Thruway Authority the installation of a feeder ramp to provide safer access for emergency vehicles onto the opposite side of I95. Councilwoman Elkind Eney noted that she recently was accessing North Chatsworth Avenue from Edgewood Avenue and was able to experience firsthand the issues being addressed at that intersection. Councilwoman Elkind Eney said she agreed with Councilman Jeffery King that eliminating two more parking spaces would make the turn safer. The Town Board will look at this area again, and Mr. Altieri will add it to the Traffic Committee agenda. Councilmember King reported that he recently met with the Library staff to consult with them on their HVAC units, adding that the Library is in need of a comprehensive plan with respect to their HVAC. The Town revisited the 2019 Budget Calendar, specifically the conflict on October 29 with the Westchester Planning Federation’s forum on Comprehensive Planning. The Town Board made modifications to the budget calendar and will vote on these changes during the regular meeting. 2 October 3, 2018 CALL TO ORDER - REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Seligson at 8:00 PM, she then pointed out the location of the exits. Supervisor Seligson noted that the Town Board met for a worksession beginning at 5:00 o’clock this evening, adding this is an open meeting that all residents are welcome to attend. SUPERVISOR’S SUMMARY REPORT I commented at a hearing held by the Army Corps of Engineering about the construction of sea barriers in NY harbor. The Corps is reviewing 5 options to protect New York City from flooding during a storm. Unfortunately, the reviews and options do not take into account the effects on the Long Island Sound ecosystem or the shoreline communities around Long Island Sound. The barriers could have devastating flooding effects in areas outside of NYC. The Paine to Pain Trail th Half Marathon is this Sunday, October 7. There will be hundreds of runners on the Colonial th Greenway enjoying the region’s best trail race. Leaf collection begins Monday October 15 and th organic pickup ends October 26. The staff budget will be presented to the Town Board on th October 17. CITIZEN’S COMMENTS Supervisor Seligson asked if anyone in the audience would like to address the Board. George Roniger, representing the Larchmont Gardens’ Civic Association addressed the Town Board. Mr. Roniger stated that the Lake looks great. He announced the upcoming Halloween event, the date still to be determined. BOARD OF FIRE COMMISSIONERS The Meeting was called to order by Commissioner Seligson, and then on motion of Commissioner Elkind Eney, seconded by Commissioner Fiddelman, the Board of Fire Commissioners was unanimously declared open. Present were the following Members of the Commission: Commissioner: Nancy Seligson Commissioner: Abby Katz Commissioner: Jaine Elkind Eney Commissioner: Sabrina Fiddelman Commissioner: Jeffery L. King 1. Authorization – Transfer of Funds – Fire Department HVAC On motion of Commissioner Katz, seconded by Commissioner Elkind Eney, it was RESOLVED, that the Town of Mamaroneck Board of Fire Commissioners does hereby approve the budget amendment and transfer of funds in the amount of $18,000.00, to replace the existing Honeywell JACE unit with a new Honeywell JACE 8000 Module HVAC Controller unit including re-wiring, at the Fire Headquarters building, as detailed by the Town Comptroller in the following schedule: BUDGET AMENDMENT - INCREASE 2018 FIRE DISTRICT BUDGET 10/3/2018 TOWN BOARD MEETING 3 October 3, 2018 FIRE DISTRICT (FUND SF): INCREASE BUDGET: SF.0000.5995 APPROPRIATED FUND BALANCE $ 18,000.00 SF.3410.2104 BUILDING EQUIPMENT $ 18,000.00 * REPRESENTS ANTICIPATED USAGE OF FIRE DISTRICT UNRESERVED FUND BALANCE TO FUND THE ADDITIONAL EXPENSE ASSOCIATED WITH THE REPLACEMENT OF THE HONEYWELL WEB 8000 JACE MODULE (HVAC CONTROLLER INCLUDING RE-WIRING) AT THE FIRE H.Q. BUILDING. ORIGINAL BUDGET - SF.3410.2104 $ - BUDGET AMENDMENT - R.O.B. 10/03/2018 $ 18,000.00 REVISED BUDGET AS AMENDED 10/03/2018 $ 18,000.00 The above resolution was put to a roll call vote: Commissioner King Aye Commissioner Fiddelman Aye Commissioner Elkind Eney Aye Commissioner Katz Aye Commissioner Seligson Aye 2. Other Fire Department Business Commissioner Elkind Eney read the Fire Report for the Month of September as submitted by Chief Tortorella as follows: September 2018 ALARM TYPE NUMBER Generals 40 Minors 30 Stills 5 Out of Town (Mutual Aid) 3 EMS 45 Drills 3 TOTAL 126 Total number of personnel responding: 1,056 Total time working: 59 hours and 28 minutes There being no further business to come before the Commission, on motion of Commissioner Elkind Eney, seconded by Commissioner Fiddelman, the Commission unanimously adjourned and the Town Board reconvened. 4 October 3, 2018 AFFAIRS OF THE TOWN 1. Transfer of Funds – Hommocks Ice Rink – HVAC Controls On motion of Councilwoman Elkind Eney, seconded by Councilman King, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the budget amendment and transfer of funds in the amount of $16,500.00, to replace the existing Honeywell JACE unit with a new Honeywell JACE 8000 Module HVAC Controller unit at the Hommocks Ice Rink. BUDGET AMENDMENT - INCREASE 2018 GENERAL TOWNWIDE FUND BUDGET 10/3/2018 TOWN BOARD MEETING GENERAL TOWNWIDE (FUND A): INCREASE BUDGET: A.0000.5995 APPROPRIATED FUND BALANCE $ 16,500.00 A.7265.2104 BUILDING EQUIPMENT $ 16,500.00 * REPRESENTS ANTICIPATED USAGE OF GENERAL TOWNWIDE FUND UNRESERVED FUND BALANCE TO FUND THE ADDITIONAL EXPENSE ASSOCIATED WITH THE REPLACEMENT OF THE HONEYWELL WEB 8000 JACE MODULE (HVAC CONTROLLER) AT THE ICE RINK BUILDING. $ - ORIGINAL BUDGET - A.7265.2104 $ 16,500.00 BUDGET AMENDMENT - R.O.B. 10/03/2018 $ 16,500.00 REVISED BUDGET AS AMENDED 10/03/2018 The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 2. Approval – 2019 Annual Town of Mamaroneck Public Housing Agency Plan On motion of Councilwoman Fiddelman, seconded by Councilwoman Katz, it was RESOLVED, that the Mamaroneck Town Board does hereby renew and approve the Annual Public Housing Agency Plan for 2019, and authorizes its submission to the US Department of Housing and Urban Development as required. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 5 October 3, 2018 3. Authorization – Renewal of Health Department Permits – Senior Nutrition Programs On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, it was RESOLVED, that the Mamaroneck Town Board does hereby authorize the Town Administrator to execute the Health Department Applications to renew the permits to operate the Meals on Wheels and Nutrition Site Programs annually. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 4. Resolution – New York State Deferred Compensation Plan On motion of Councilwoman Fiddelman, seconded by Councilwoman Elkind Eney, the following was approved, WHEREAS, the Town of Mamaroneck wishes to adopt the Deferred Compensation Plan for Employees of the State of New York and Other Participating Public Jurisdictions (the “Plan”) for voluntary participation of all eligible employees, and WHEREAS, the Town of Mamaroneck is a local public employer eligible to adopt the Plan pursuant to Section 5 of the State Finance Law, and WHEREAS, the Town of Mamaroneck has reviewed the Plan established in accordance with Section 457 of the Internal Revenue Code and Section 5 of the State Finance Law of the State of New York, and WHEREAS, the purpose of the Plan is to encourage employees to make and continue careers with the Town of Mamaroneck by providing eligible employees with a convenient and tax- favored method of saving on a regular and long-term basis and thereby provide for their retirement. NOW THEREFORE, BE IT RESOLVED, that the Town of Mamaroneck hereby adopts the Plan for the voluntary participation of all eligible employees, and BE IT FURTHER RESOLVED, that the appropriate officials of the Town of Mamaroneck are hereby authorized to take such actions and enter such agreements as are required or necessary for the adoption, implementation, and maintenance of the Plan, and BE IT FURTHER RESOLVED, that the Administrative Services Agency is hereby authorized to file copies of these resolutions and other required documents with the President of the State of New York Civil Service Commission. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 6 October 3, 2018 5. Consideration – Revised Sexual Harassment Policy On motion of Councilwoman Fiddelman, seconded by Councilwoman Elkind Eney, the following was approved, WHEREAS, New York State recently adopted new legislation targeting sex discrimination and sexual harassment in the workplace, and WHEREAS, as part of the 2018-2019 State Budget the legislature included several sexual harassment-related initiatives, and WHEREAS, although the Town has in place a sexual harassment policy, the Town is obligated to adopt a policy and complaint form that complies with the new state legislation. NOW THEREFORE, BE IT RESOLVED, that the Mamaroneck Town Board does hereby adopt the Sexual Harassment Prevention Policy and Complaint Form for reporting sexual harassment. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 6. Salary Authorization – Probationary Police Officers On motion of Councilwoman Fiddelman, seconded by Councilwoman Katz, it was RESOLVED, that the Mamaroneck Town Board does hereby appoint Sean Lynch to the position of Probationary Police Officer, at an annual salary of $57,708.00, with an anticipated appointment date of no later than October 31, 2018. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye On motion of Councilwoman Elkind Eney, seconded by Councilwoman Fiddelman, it was RESOLVED, that the Mamaroneck Town Board does hereby appoint Peter D’Errico to the position of Probationary Officer, at an annual salary of $57,708.00, with an anticipated appointment date of no later than October 31, 2018. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 7 October 3, 2018 7. Consideration of Certiorari On motion of Councilwoman Elkind Eney, seconded by Councilwoman Fiddelman, it was RESOLVED, that the Mamaroneck Town Board hereby authorizes the settlement of the following tax certiorari on the following terms: Addison Realty 17 Addison Street Section/Block/Lot: 6-13-333 Town of Mamaroneck/Village of Larchmont Year Assessment Reduction Resulting Assessment 2012 $ 66,000 $ 18,750 $ 47,250* 2013 $4,710,000 $1,835,000 $2,875,000 2014 $4,710,000 $1,610,000 $3,100,000 2015 $4,710,000 $1,510,000 $3,200,000 2016 $4,710,000 $1,410,000 $3,330,000 2017 $4,710,000 $1,410,000 $3,330,000 *equalizes to a value of about $2,715,000. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 8. Approval - Amendment to the 2019 Budget Calendar On motion of Supervisor Seligson, seconded by Councilwoman Katz, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby amend the 2019 Budget Calendar as follows: October 29, 2018 - Cancelled October 31, 2018 rescheduled for November 1, 2018 REPORT OF COUNCIL The Town Board Members reported on their various activities and meetings since the last Town Board Meeting. ADJOURNMENT On motion of Councilwoman Katz, seconded by Councilwoman Fiddelman, the meeting was unanimously adjourned at 9:00 PM ________________________________ Submitted by Christina Battalia, Town Clerk 8