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HomeMy WebLinkAbout2015_11_04 Town Board Minutes November 4, 2015 TOWN OF MAMARONECK TOWN BOARD AGENDA WEDNESDAY, NOVEMBER 4, 2015 THE TOWN BOARD WILL CONVENE – at 5:00 PM, In Conference Room A to discuss: 1.Update – New York Prize – Microgrid Project 2.Municipal Solar Buyers Group 3.Update – Washington Square Sidewalk Project 4.Update – Community Choice Aggregation 5.Discussion - Residential Site Plan 6.New Business 8:00PM CALL TO ORDER – COURTROOM SUPERVISOR’S SUMMARY REPORT CITIZEN COMMENTS BOARD OF FIRE COMMISSIONERS 1.Fire Claims 2.Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1.Report of Bids TA-15-13 – Senior Citizen Congregate Meals 2.Report of Bids TA-15-14 – Furnishing Home Delivered Meals 3.Consideration of Certiorari 4.Authorization & Award Bid – Parking Lot 3 Repairs APPROVAL OF MINUTES – October 7, 2015 and October 19, 2015 REPORTS OF THE COUNCIL TOWN CLERK’S REPORT NEXT REGULARLY SCHEDULED MEETINGS – November 18, 2015 & December 2, 2015 Any physically handicapped person needing special assistance in order to attend the meeting should call the Town Administrator's office at 381-7810. 1 November 4, 2015 MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD ON NOVEMBER 4, 2015, BEGINNING AT 5:00PM IN CONFERENCE ROOM A AND CONTINUING AT 8:00 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Nancy Seligson Councilman Ernest C. Odierna Councilwoman Abby Katz Councilwoman Jaine Elkind Eney Councilman Thomas A. Murphy ALSO PRESENT: Christina Battalia, Town Clerk Stephen V. Altieri, Town Administrator William Maker, Jr., Town Attorney CALL TO ORDER - WORK SESSION On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, the Work Session was unanimously opened at 5:00PM. Update – New York Prize – Microgrid Project The Town Board reviewed a memo from Mr. Altieri dated November 4, 2015, in which he reminded the Town Board that the “Town was awarded a grant in the amount of $100,000 for the preparation of a feasibility study to establish a microgrid under what is known as the NY Prize Program funded by NYSERDA.” Currently the study is being prepared by Booz, Allen and Hamilton Consulting out of Washington, DC. The study is focusing on a micro grid for the Town Center, Mamaroneck High School and Sarah Neuman Nursing Home. The Town Board reviewed a map of the proposed microgrid. The memo from Mr. Altieri outlines the details of the feasibility study, components of the microgid and the timing of the project. Supervisor Seligson noted that members of the Sustainability Collaborative who worked on the application for the grant, have been in contact with Booz, Allen and Hamilton to give their knowledge to the project. A final report is expected in February of 2016. Municipal Solar Buyers Group Supervisor Seligson stated that Mr. Maker has reviewed the agreement, specifically addressing the issues discussed at the last worksession regarding competitive bidding versus issuing an RFP with a ‘piggy back’ clause. Mr. Maker advises that there is no general municipal law requirement for competitive bidding because the purchase is power/energy and not a tangible product. Additionally, the Town would not own the solar panels. It is still unclear as to whether the Town under this agreement, would be required to purchase the power generated by the solar panels. The Town Board deferred the discussion of the IMA. Update – Community Choice Aggregation Supervisor Seligson reported that a new draft agreement is still being worked. Supervisor Seligson also noted that there is a draft IMA being prepared, adding that it needs additional work by Sustainable Westchester before it comes to the Town Board for approval. Councilwoman Elkind Eney asked if Mr. Altieri received the input from bond counsel, and Mr. Altieri responded not as yet. 2 November 4, 2015 Discussion - Residential Site Plan There were residents of Murdock Woods in attendance. Supervisor Seligson noted that the Town has received a lot of correspondence from residents regarding this issue. The Town Board reviewed the section of the New York State Town Law regarding standards for granting area variances, and a copy of the Town’s Site Plan Review Law. Councilwoman Katz added that Mark Godick, Chair of the Coastal Zone Management Commission, should be included in the discussion with the Land Use Boards. The Town Board heard from Mr. Maker regarding the section of the NYS Town Law that he chose for discussion, as it seemed to reflect the questions and concerns of the Town Board and the residents. The Town Board also reviewed the Town’s Chapter 177 and discussed pros and cons of legislating a residential site plan review process. Supervisor Seligson asked the Town Board to consider whether they would like to also review the Town’s Blasting Law as part of these discussions. Mr. Maker will draft legislation for Town Board review at an upcoming worksession. Audrey Weingarten, a resident of Murdock Woods, addressed the Board with an impassioned plea for the Board to address the concerns of the residents. New Business Councilwoman Elkind Eney asked Mr. Altieri if the Home Rule Legislation for Baldwin Avenue was submitted, and Mr. Altieri responded yes. Update – Washington Square Sidewalk Project Supervisor Seligson stated that she spoke with Ralph Engel regarding his grant to the Town, specifically asking Mr. Engel to clarify what he agrees to fund. Councilwoman Elkind Eney also discussed with Mr. Engel what he was agreeing to fund, which appears to differ slightly. Supervisor Seligson will ask Mr. Engel to put clarification in writing so it will be clear to the Town Board moving forward. ADDED ITEM Hampshire Property Mr. Altieri stated that the Town received documents from the recent scoping session held by the Village of Mamaroneck Planning Board. Mr. Altieri thinks it makes a case for the Town hiring a professional consultant. It is still unclear whether the Town’s role is one of involved agency or interested agency, and the Town Board discussed the pros and cons of each. Mr. Altieri reminded the Town Board of the RFP that was discussed at the previous worksession to hire a consultant to review the SEQR, attend all meetings of the Village of Mamaroneck Planning Board, and review the impact statement. Mr. Altieri sent the RFP out to a few companies, noting that the list is short due to a number of firms with conflict of interest. Mr. Altieri will work on an initial draft response for submission to the Village of Mamaroneck Planning Board. Mr. Altieri reported that Anna Danoy is working on a community services response to the closing of the grocery store on Mamaroneck Avenue with respect to the seniors being effected. Ms. Danoy would like to provide a shuttle for the seniors in the Senior Center Program to an alternative grocery store. The Town Board discussed the repairs to the parking deck on Myrtle Blvd and N. Chatsworth Avenue. Mr. Altieri sent a memo to the Town Board explaining that for quite some time water has been seeping through the upper deck membrane causing leaking onto the lower level of the deck. Mr. Altieri explained that membranes do wear out over time and what the deck is experiencing at this time is not unusual. This item was added to Affairs of the Town for this evening. 3 November 4, 2015 On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, the Board unanimously agreed to enter into an Executive Session to discuss Employment History of a particular persons, Litigation with Save the Sound, and Employment History regarding the Fire Department. EXECUTIVE SESSION Employment History of a Particular Persons Litigation with Save the Sound Employment History Fire Department On motion of Councilwoman Katz seconded by Councilwoman Elkind Eney, the Board unanimously agreed to resume the Regular Meeting. CALL TO ORDER - REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Seligson at 8:00 PM, she then pointed out the location of the exits. Supervisor Seligson noted that the Town Board met for a worksession beginning at 5:00 o’clock this evening, adding this is an open meeting that all residents’ are welcomed to attend. SUPERVISOR’S SUMMARY REPORT Congratulations to my fellow Town of Mamaroneck elected Councilwoman Abby Katz, Councilman Tom Murphy, Town Clerk Christina Battalia and Town Justice Jean Marie Brescia for being re- elected. I look forward to working with all of you. Congratulations to Norman Rosenblum and Lou Santoro on being re-elected to the positions of Mayor of the Village of Mamaroneck and Trustee, respectively. We look forward to continuing to work with them. Congratulations to Catherine Parker on being re-elected to the position of County Legislator. We look forward to our continued work with her as well. We’ve begun our budget review process and have met several times. Town Administrator Steve Altieri presented the Town Board with a very tight 2016 Tentative budget that calls for a tax levy increase of 1.7 %. Believe it or not that is actually above the allowable tax levy increase of 1.14 % under the State imposed tax cap. I’ve been on the Town board for 16 years and 1.7% is the lowest increase we’ve ever considered. The Tentative Budget is on the Town’s website at www.townofmamaroneck.org. The calendar of budget meetings is there also. Our next budget meeting is Wednesday November 11 from noon to 3:00 pm in Conference Room D. The Town has been watching the beginning phases of review of the proposed development at Hampshire Country Club and is considering hiring consultants to assist the Town’s review primarily focused on storm drainage and traffic. Seven acres of the property are in the Town of Mamaroneck. There have been many Town and community events the past 2 ½ weeks that I’ve had the pleasure to attend, but I will let the other board members recount most of them during their Reports of Town Council. One special event was the opening of the Mamaroneck Self Storage building built by the Murphy Brothers in the Village of Mamaroneck. The building has substantial “green” elements resulting in using less than 60% of the energy needed for a similar building. The Emelin th Theatre Gala on October 29 was also a special event. I will remind residents that I am on the Executive Committee of Sustainable Westchester that meets every two weeks, the board of Westchester Joint Water Works that meets every two weeks, and the Executive Committee of the Westchester Municipal Officials Association that meets monthly. 4 November 4, 2015 CITIZEN’S COMMENTS Supervisor Seligson asked if anyone in the audience would like to address the Board, and there was not. BOARD OF FIRE COMMISSIONERS The Meeting was called to order by Commissioner Seligson, and then on motion of Commissioner Elkind Eney, seconded by Commissioner Katz, the Board of Fire Commissioners was unanimously declared open. Present were the following Members of the Commission: Commissioner: Nancy Seligson Commissioner: Ernest C. Odierna Commissioner: Abby Katz Commissioner: Jaine Elkind Eney Commissioner: Thomas A. Murphy 1. FIRE CLAIMS On motion of Commissioner Elkind Eney, seconded by Commissioner Murphy, it was RESOLVED that this Commission hereby authorizes payment of the following Fire Department Claims as approved by the Fire Chief and audited by the Comptroller’s Office: AT & T Wireless service 9/12-10/11/15 $338.82 AAA Emergency Supply Led Light charger base for Alarm Room, Captn. Helmet front, badge, 229.99 AAA Emergency Supply Rit truck rental, RIT instructor & indian tanks 1240.00 A & M Industrial Supply Filters for sample probe 81.58 Amazon.Com Chair, paper & folders for Office 755.56 Argento and Sons, Inc. Chain for chain saw and bracket 185.00 Brewers Drywall Patch 11.14 Cablevision Cable services for 10/23-11/22/15 127.79 CIT Finance LLC. Xerox copier contract - Sep. & Oct. 2015 494.70 Dimuro Awards LLC. Plaques for Installation Dinner 951.95 Global Montello Group Corp Diesel - 580.4 gals @ $2.07660 - Generator 1205.26 Goosetown Communications New Car Radios 841.08 New England Uniform, LLC. Hi Visibility jackets, ties, white dress gloves 258.00 Ready Refresh Rental for water coolers at HQ FD - Oct. 2015 114.96 John Deere Landscapes Steel frame spreader, seed, Polyplus 2Fe & credit for L&O micro 40 lb 399.65 SG Fire Protection Kitchen hood cleaning 350.00 Sound Shore Contracting Replace parts in kitchen faucet 115.00 Town of Mam'k Fire Dept. Meal for Oct. 2015 Drill, Physicals & OSHA training, Open House SET-UP 438.70 UniFirst Corp. Carpet Cleaning, wipes, bags, spray and towels 10/16, 10/23/15 112.84 Verizon Fire HQ svc 10/10-11/9/15 230.68 Villa Maria Pizza Meal post 7 Salem Drive fire 67.28 0.00 Total: $8549.98 The above resolution was put to a roll call vote: Commissioner Murphy Aye Commissioner Elkind Eney Aye Commissioner Katz Aye Commissioner Odierna Aye Commissioner Seligson Aye 5 November 4, 2015 2.Other Fire Department Business Commissioner Elkind Eney read the Fire Report for the Month of October as submitted by Chief Goldberg as follows: October 2015 ALARM TYPE NUMBER Generals 38 Minors 25 Stills 2 Out of Town (Mutual Aid) 1 EMS 44 Drills 5 TOTAL 115 Total number of personnel responding: 944 Total time working: 49 hours and 16 minutes Commissioner Elkind Eney reminded residents that with daylight savings comes a reminder to change the batteries in our smoke and carbon monoxide detectors. There being no further business to come before the Commission, on motion of Commissioner Murphy, seconded by Commissioner Odierna, the Commission unanimously adjourned and the Town Board reconvened. AFFAIRS OF THE TOWN 1. Report of Bids TA-15-13 – Senior Citizen Congregate Meals The report of bids is entered into the record as follows: Year Horizon Food Services Hubbard’s Cupboard Est. Annual Cost 2016 $5.49 $4.55 $41,405 2017 $5.71 $4.65 $42,315 2018 $5.94 $4.75 $43,225 On motion of Councilman Odierna, seconded by Councilwoman Elkind Eney, it was RESOLVED, that the Mamaroneck Town Board does hereby award contract TA-15-13 Senior Nutrition Meal Service, to the lowest responsible bidder meeting the Town’s Bid Specifications, Hubbard’s Cupboard Inc., with the pricing structure as follows: Year Hubbard’s Cupboard Est. Annual Cost 2016 $4.55 $41,405 2017 $4.65 $42,315 2018 $4.75 $43,225 and, BE IT FURTHER, 6 November 4, 2015 RESOLVED, that the Town Administrator is hereby authorized to execute a contract on behalf of the Town. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 2.Report of Bids TA-15-14 – Furnishing Home Delivered Meals The following report of bids is entered into the record as follows: Year Horizon Food Services Hubbard’s Cupboard Est. Annual Cost 2016 $8.46 $4.55 $82,810 2017 $8.80 $4.65 $84,630 2018 $9.15 $4.75 $86,450 On motion of Councilman Odierna, seconded by Councilwoman Elkind Eney, it was RESOLVED, that the Mamaroneck Town Board does hereby award Contract TA-15-14 Home Delivered Meal Services, to the lowest responsible bidder meeting the Town’s Bid Specifications, Hubbard’s Cupboard, Inc. as follows: Year Hubbard’s Cupboard Est. Annual Cost 2016 $4.55 $82,810 2017 $4.65 $84,630 2018 $4.75 $86,450 and BE IT FURTHER, RESOLVED, that the Town Administrator is hereby authorized to execute a contract on behalf of the Town. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 3.Consideration of Certiorari On motion of Councilman Murphy, seconded by Councilwoman Elkind Eney, it was RESOLVED, that the Town Board hereby authorizes the settlement of the following tax certiorari on the following terms: 7 November 4, 2015 Avalon Properties, Inc 746 Mamaroneck Avenue Section/Block/Lot: 8-19-144 Town of Mamaroneck/Village of Mamaroneck Year Assessment Amount of Reduction Reduced Assessment 2009 $886,500 $250,000 $636,000 2010 $886,500 $152,600 $733,900 2011 $886,500 $ 76,900 $809,600 2012 $886,500 $103,500 $783,000 2013 NO REDUCTION 2014 NO REDUCTION 2015 NO REDUCTION The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye ADDED ITEM 4. Award Contract – Repairs to the Myrtle Blvd. Parking Deck The following report of bids is entered into the record as follows: MAARV Waterproofing, Inc, Clifton, NJ $29,950 Crown Waterproofing, Inc, Mt. Vernon, NY $38,160 Specialty Construction Systems, Inc $42,200 On motion of Councilman Murphy, seconded by Councilwoman Elkind Eney, the following was approved, WHEREAS, on October 27, 2015 the Town publicly opened and read three (3) Request For Proposals for the “Waterproofing Membrane Repair and Preventative Maintenance for the Parking Deck at 175 Myrtle Boulevard” project. NOW, THEREFORE, BE IT RESOLVED, that the Mamaroneck Town Board does hereby award a contract to the lowest bidder, MAARV Waterproofing, Inc., of Clifton, NJ, for repairs to the Myrtle Boulevard Parking Deck at a cost of $29,950, and BE IT FURTHER, RESOLVED, that the Town Administrator is hereby authorized to execute said contract on behalf of the Town. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 8 November 4, 2015 On motion of Councilman Murphy, seconded by Councilman Odierna, it was RESOLVED, that the Mamaroneck Town Board does hereby authorize the transfer of funds in the amount of $30,000 as outlined by the Town Comptroller in the following schedule: BUDGET AMENDMENT - INCREASE 2015 PART TOWN FUND BUDGET 11/4/2015 TOWN BOARD MEETING GENERAL PART TOWN (FUND B): INCREASE BUDGET: B.0000.5995 APPROPRIATED FUND BALANCE $ 30,000.00 B.5650.4144 GENERAL REPAIRS $ 30,000.00 REPRESENTS ANTICIPATED USAGE OF GENERAL PART TOWN UNRESERVED FUND * BALANCE TO FUND THE REPAIRS TO THE PARKING DECK STRUCTURE AT LOT #3. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye APPROVAL OF MINUTES – October 7, 2015 and October 19, 2015 On motion of Councilman Murphy, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby approve the Board Minutes from the meetings of October 7, 2015 and October 18, 2015. WRITTEN COMMUNICATIONS None REPORT OF COUNCIL Councilman Murphy noted the upcoming Veteran’s Day Ceremony held each year at the American Legion, Post 90, on Prospect Avenue. It will be held at 11:00 am. This is a very nice service in tribute to our Veterans’. Councilman Odierna noted that the Town Board has been busy with Budget Meetings. Councilman Odierna attended the grand opening of the new storage facility in the Village of Mamaroneck, as well as the wonderful and very well attended, Larchmont Gardens’ Civic Association’s annual Halloween Parade. Councilwoman Katz attended the Summit Meeting, the topic was Drug Use in Our Community, adding it appears drug use is down. She also attended a workshop on removing barriers to solar permitting as well a workshop by Complete Streets. Councilwoman Katz reminded residents that the Town passed a resolution a number of years ago supporting the Complete Streets program. Councilwoman Katz, as did other Town Board Members, attended the Oktoberfest at the Senior Center, as well as the Open House at the Weaver 9 November 4, 2015 Street Fire House. Councilwoman Katz thanked Katlin Cantwell for her hard work organizing the Larchmont Gardens’ Civic Association’s Halloween Parade. Councilwoman Katz announced the coat drive taking place at the Community Resource Center on 134 Center Avenue. Congratulation to the Girls Field Hockey Team on being the Section 1 Champions. Councilwoman Elkind Eney attended the Summit Meeting as well, noting it was well attended, noting the report that drug use is down in our community. Councilwoman Elkind Eney attended the Planned Parenthood Gala. Councilwoman Elkind Eney thanked the Fire Department for putting on another wonderful Open House Event. Councilwoman Elkind Eney also attended the self-storage facility opening, and unfortunately she is not at the Planning Board meeting as it is being held this evening, but hopes to attend after the end of this Town Board Meeting. Mr. Altieri reminded residents to not mix grass clipping, sticks, planting, etc. in the leaf piles or they will not be picked up. ADJOURNMENT On motion of Councilwoman Katz, seconded by Councilman Murphy, the meeting was unanimously adjourned at 8:50 PM ________________________________ Submitted by Christina Battalia, Town Clerk 10