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HomeMy WebLinkAbout1986_09_04 Town Board Minutes MINUTES OF THE REGULAR MEETINGS OF THE TOM BOARD AND BOARD OF FIRE COMMISSIONERS OF THE TOWN OF MAMARONECK, HELD ON THE 4th DAY OF SEPMMER, 1986 IN THE CONFERENCE ROOM AND THE COURT ROOM OF THE TOWN CENTER, 740 WEST BOSTON POST ROAD MAMARONECK, MEW YORK L.__ . CONVENE REGULAR MEETING II The Regular Meeting of the Town Board was called to order by Acting Supervisor Silverstone at 7:45 P.M. in the Court Room and a Public TaTork Session was held on the proposed Noise Ordinance. Present were the following members of the Board: Acting Supervisor Caroline Silverstone Councilman Thomas R. Amlicke Councilman Lawrence A. Lerman I Supervisor Dolores A. Battalia and Councilman Chapin were not in attendance at this meeting. CALL TO ATTENTION - Location of Exits At this time, Acting Supervisor Silverstone pointed out to -- those assembled the location of exits as required by law for public gatherings. BOARD OF FIRE COMMISSIONERS On motion by Commissioner Amlicke, seconded by Commissioner Lerman, the meeting was called to order by Commissioner Silverstone at 8:25 P.M. in the Court Room. Present were the following members of the Commission: Commissioner Caroline Silverstone Commissioner Thomas R. Amlicke Commissioner Lawrence A. Lerman Commissioner Dolores A. Battalia and Commissioner Stephen C. Chapin were not in attendance at this meeting. I Also present were: I Patricia A. DiCioccio, Town Clerk Stephen V. Altieri, Town Administrator Steven M. Silverberg, Town Counsel William McDermott, Deputy Fire Chief Jean A. Marra, Recording Secretary I September 41 1986 1. Claims Commissioner Amlicke presented the following fire claims for authorization of payment and on his motion, seconded by Commissioner Lerman, it was unanimously RESOLVED, that this Commission hereby authorizes payment of the following Fire Department claims as approved by the Fire Chief and audited by the Comptroller's Office: AAA Emergency Supply Co., Inc. $ 143.00 AAA Emergency Supply Co., Inc. 105.46 AAA Emergency Supply Co., Inc. 70.00 All Power Erjuipment Co. 44.25 American Insurance Services Group, Inc. 200.00 AT&T Consumer Products, Inc.- 13.00 R.G. Brewers 194.37 Con Edison 31.11 Economy Uniforms 755.20 Economy Uniforms 1,037.20 Frank's Fuel 66.34 Group Health Insurance 252.81 John E. Henry Electrical Contractor 740.91 John Infelice 109.15 McMaster-Carr Supply Co. 367.12 MG Towing 100.00 Portronix Communications, Inc. 314.90 Spiro-Wallach Co., Inc. 114.15 State Line Fire & Safety Inc. 2,025.00 State Line Fire & Safety Inc. 781.70 -- Suburban Communications, Inc. 249.00 Tri-City Auto Parts 46.08 William McDermott 60.00 $7,820.75 ADJOURNMEkV There being no further business to come before this Commission, on motion by Commissioner Lerman, seconded by Commissioner Amlicke, it was unanimously declared that this meeting be adjourned at 8:40 P.M. At this time, Acting Supervisor Silverstone stated that the reason Councilman Chapin was not in attendance was due to the fact that he and his wife were in the hospital this evening and that they are expecting a baby any moment! - 2 - September 4, 1986 AFFAIRS OF THE TGEIT 1. Appointments to Recreation Conmission Councilman Lerman Stated that Nancy Hartford's term of office on the Recreation Commission expired in the late Spring and that Sandra Hile, who replaced her, moved and therefore there was a vacancy to be filled and on his motion, seconded by Councilman Amlicke, it was unanimously RESOLVED, that Philip Kuritzkv, residing at 1330 Birch Hill Lane, Mamaroneck, be, and he hereby is, appointed as a member of the Recreation Commission for a five- year term of office. 2. Review Larchmont Library Computer Service Councilman Lerman stated it was requested at the last Town Board meeting that a Library Board representative be present to discuss the proposed purchase of a computer system to effect a link between the Larchmont Public Library and the Westchester Library System but that apparently no one was available to attend the meeting. Councilman Amlicke stated that he would not vote on anything until a representative from the Library Board pre- sented the proposal; and Acting Supervisor Silverstone stated that the Board wanted to be properly consulted and informed as to the purchase of the proposed equipment. Councilman Lerman then recommended that a budget process be established between the Town of Mamaroneck and the Village of Larchmont regarding Library expenditures, and Attorney Silverberg suggested that a written communication be sent to the Library Board requesting their presence at the next Town Board meeting. In conclusion, Acting Supervisor Silverstone stated that a letter would be sent to the Board of Directors of the Larchmont Library requesting their attendance and that the Library contract with the Town be reviewed more closely as Councilman Amlicke had suggested and action on the matter was tabled. 3. Adoption of Investment Policy Acting Supervisor Silverstone stated that Councilman Chapin had worked with the Comptroller regarding the proposed Town - Investment Policy and on motion by Councilman Amlicke, seconded by Councilman Lerman, it was I RESOLVED, that the following policy be, and it hereby is, adopted: 'IOM OF MAMARONECK INVESTMENT POLICIES The objectives of the Investment Policy of the Town of Mamaroneck are to minimize risk; to insure that investments mature when the cash is required to finance operations; and to insure a competitive rate of return. In accordance with this policy, the Comptroller, Deputy Comptroller and Assistant to the Comptroller are hereby authorized to invest all funds, including proceeds of obligations and reserve funds, in: - 3 - September 4, 1986 Certificates of Deposit issued by a bank or trust company authorized to do business in New York State; Time Deposit Accounts in a bank or trust company authorized to do business in New York State; Obligations of New York State; Obligations of the United States Government; All funds, except Reserve Funds, may be invested in: Obligations of agencies of the federal government if principal and interest is guaranteed by the United States Government. With the approval of the State Comptroller, in Revenue Anticipation Notes or Tax Anticipation Notes of other local governments. Only Reserve Funds may be invested in: Obligations of the Town of Mamaroneck. All other Town officials authorized by statute to establish accounts must deposit such funds in negotiable order of withdrawal accounts. All investments made pursuant to this investment policy shall comply with the following conditions: 1. COLLATERAL a. Certificates of Deposit shall be fully secured by insurance of the Federal Deposit Insurance Corporation or by obligations of New York State or obligations of the United States or obligations of federal agencies the principal and interest of which are guaran- teed by the United States Government, or obligations of New York State local govern- ments. Collateral shall be maintained by each depository bank in the name of the Town of Mamaroneck. The market value of collateral plus FDIC protection shall at all times equal or exceed the principal amount of the certificate of deposit. Collateral shall be monitored weekly, and market value shall mean the bid or closing price as quoted in the Wall Street Journal or as quoted by another recognized pricing service. b. Collateral shall not be required with respect to the direct purchase of obligations of New York State, obligations of the United States, and obligations of the federal agencies the principal and interest of which are guaran- teed by the United States Government. 2. WRITTEN CONTRACTS Written contracts are required for certificates of deposit. With respect to the purchase of obli- gations of the United States Government, New York State, or other governmental entities, etc. in which monies may be invested, the interests of the - 4 - September 4, 1986 I the Town will be adequately protected by con- ditioning payment on the physical delivery of purchased securities to the Town Depository bank or in the case of book entry transactions, on the crediting of purchased securities to the Deposi- tory Bank's Federal Reserve System account. All purchases will be confirmed in writing to the Town. 3. FINANCIAL STRENGTH OF INSTITUTIONS All depository banks and local governments in whose obligations the Town invests must be credit worthy. Their financial statements must be reviewed at least annually by the Comptroller to determine satisfactory financial strength or the Comptroller may use credit rating agencies to determine credit worthiness. Concentration of investments in any particular financial insti- tution should be avoided. Investments in time deposits and certificates of deposit are to be made with banks or trust companies. Their annual reports must be reviewed by the Comptroller to determine satisfactory financial strength. 4. OPERATIONS, AUDIT AND REPORTING The Comptroller, Deputy Comptroller or the Assistant to the Comptroller shall authorize the purchase and sale of all securities and execute contracts for certificates of deposits on behalf of the Town. Oral directions concerning the purchase or sale of securities shall be confirmed in writing. The Town shall pay for purchased securities upon the delivery or book entry thereof. The Town will encourage the purchase and sale of securities and certificates of deposit through a competitive or negotiated process involving tele- phone solicitation of at least three bids for each transaction. At the time independent auditors conduct the annual audit of the accounts and financial affairs of the Town, the independent auditors shall audit the investments of the Town for compliance with the provisions of these Investment Guidelines. within thirty (30) days of the end of each of the first three quarters of the fiscal year, the Comptroller shall prepare and submit to the Town Administrator a quarterly investment report which indicates new investments, the inventory of existing investments, and such matters as the comptroller deems appropriate. The Town Board shall review and approve the annual investment report, if practicable, in June of the following fiscal year. At least annually, and if practicable, at the July meeting of the Town Board, the members shall review and amend, if necessary, these Investment Guidelines. - 5 - September 4, 1986 The provisions of these Investment Guidelines and any amendments hereto shall take effect prospectively, and shall not invalidate the prior selection of any Depository Bank or prior investment. The question of the adoption of the foregoing resolution was put to a vote which resulted as follows: I Councilman Lerman Aye Councilman Amlicke Aye Acting Supervisor Silverstone Aye I 4. Establish Loading Zone - Madison Avenue (Near Clock Tower Building) Administrator Altieri requested that this matter be deferred to the September 17th meeting in order to allow time for the Traffic Commission and the Master Plan Committee to review it. 5. Authorization - Joint Planning Study Scarsdale, New Rochelle, Mamaroneck and Westchester County Administrator Altieri stated that representatives of the three municipalities: Town of Mamaroneck? Village of Scarsdale and the City of New Rochelle had concerns regarding the overdevelopment of certain areas near the Sheldrake River basin and the Weaver Street corridor and that they would like to have a generic environmental impact statement that would serve as a guideline for development in the three communities. He added that the communities approached the Westchester County Planning Department and inquired whether the County could assist in a joint study of the two areas and that the County responded that they may be able to assist but were unsure if the entire study could be completed by their staff and that they may be required to to seek an outside consultant for a portion of the study. Mr. Altieri then requested that a letter of intent be written in order to place the matter on the County's 1987 work schedule. Acting Supervisor Silverstone stated that Supervisor Battalia was very enthusiastic about the plan and that she had been discussing the matter with Jeanne Richman of the Village of Scarsdale. Thereafter, on motion by Councilman Lerman, seconded by Councilman Amlicke, it was unanimously RESOLVED, that this Board hereby authorizes the Town Supervisor to submit a letter of intent to the Westchester County Planning Department with respect to the completion of a planning study of the Weaver Street corridor and the Sheldrake River basin. - 6 - September 4, 1986 6. Authorization - Lease Agreement Update Town Center Administrator Altieri stated that the construction on the Third Floor Renovations is anticipated to conclude at the end of October and he then presented a proposed lease agreement with Doern Appraisals and on motion by Councilman - Amlicke, seconded by Councilman Lerman, it was unanimously RESOLVED, that the Town Administrator be, and he hereby is, authorized to enter into said Lease Agreement with Doern Appraisals for the rental of approximately 1400 square feet of space, at $17 per square foot, on the Third Floor of the Town Center Building. At this time the order of the Agenda was changed and Item #8 Report of Bids - Third Floor HVAC was discussed. Administrator Altieri explained that is was necessary to obtain bids for the installation of heating and air conditioning equipment as part of the renovation of the Third Floor of the Town Center and that only one bid was received for the fairly small job. After a brief discussion, and on motion by Councilman Lerman, seconded by Councilman Amlicke, it was unanimously RESOLVED, that this Board hereby awards the contract for the Third Floor Heating and Air Conditioning work to Arctic Air Conditioning Company of New York City in the amount of $87,000. II At this time, the order of the Agenda was resumed and Item #7 Authorization - Snow Removal Contract was discussed. Following Administrator Altieri's presentation, and on motion by Councilman Lerman, seconded by Councilman Amlicke, it was unanimously RESOLVED, that this Board hereby authorizes the Town Administrator to execute the Snow Removal Contract between the Town of Mamaroneck and the County of Westchester. 9. Authorization - Capital Projects Fund I - Administrator Altieri submitted a memo from Carmine A. DeLuca, Comptroller/Director of Finance, and on motion by Councilman Lerman, seconded by Councilman Amlicke, it was unanimously RESOLVED, that the Town Comptroller be, and he hereby is, authorized to set up a Capital Projects Fund in the amount of $125,000 for the resurfacing of various Town roads. - 7 - i September 4, 1986 10. Salary Authorization - Clerk's Office Conservation Office Election Inspectors Intern Clerk's Office Administrator Altieri requested that salary authorization for the Clerk's Office be deferred to the next meeting. Conservation Office Upon Administrator Altieri's recommendation, and on motion by Councilman Amlicke, seconded by Councilman Lerman, it was unanimously RESOLVED, that Claudia Ng be hired to fill the clerical function for the Conservation Advisory Commission and the Conservation Department as well as to assist in conservation field work at the rate of $7 per hour, effective immedi- ately. Election Inspectors Following the explanation of the Town Clerk, and on motion by Councilman Lerman, seconded by Councilman Amlicke, it was unanimously RESOLVED, that this Board hereby adopts the recommendation of the Town Clerk to set the hourly rate for part-time election inspectors at $4.70 per hour; and be it further RESOLVED, that this Board hereby sets the rate of pay for election inspectors who work a complete day at $80 per diem; and be it further RESOLVED, that this Board hereby sets $7 as the additional amount to be paid to that election inspector who serves as the Chairman of each Primary, Local Registration and General Election. Intern Upon Administrator Altieri's recommendation, and on motion by Councilman Lerman, seconded by Councilman Amlicke, it was unanimously RESOLVED, that Stephanie Fuller be hired as an intern to work three days a week primarily with the Town Attorney for approximately three months at the rate of $7 per hour, effective immediately. - 8 - September 4, 1986 APPROVAL OF MINUTES The Minutes of a Special Meeting of June 16, 1986 were presented and, on motion by Councilman Lerman, seconded by Councilman Amlicke, were unanimously approved. Action on the Minutes of May 29th, June 18th, June 27th, July 16th and August 6th, 1986 was tabled. WRITTEN COMMUNICATIONS There were no written communications to came before the Town Board at this time. ORAL COMMUNICATIONS At this time, Mrs. Dimitriadis, 21 North Chatsworth Avenue, stated that the Town Attorney had been requested to do some research regarding incineration in the Town and Attorney Silverberg replied that the County of Westchester regulates this but that the matter will be looked into further. Mr. Bloom and Mr. Gasparini, of the Town of Mamaroneck, questioned the delay on the work that was being performed at the Garfield Housing site and Attorney Silverberg stated that plans were submitted to the state for the State Code Review, and that the approved site plan for the Town consisted of the building, driveway and landscaping but that the proposed electrical and plumbing plans had to be reviewed and examined by the Building Department. At this time, Acting Supervisor Silverstone received a hand-delivered note and then stated that Councilman Chapin was now the proud father of a 10 1/2 pound baby boy!!! it REPORTS OF THE TOWN CLERK Town Clerk, Patricia DiCioccio, presented the Building and Plumbing Report for August, 1986. I THE SUPERVISOR Reports Acting Supervisor Silverstone stated that effective September 1st, Stroke Alarms were mandatory in apartment buildings and she irrluired if anyone had any knowledge as to whether they were installed and Administrator Altieri stated that the matter would be looked into. - 9 - September 4, 1986 REPORTS OF THE COUNCIIIEN Councilman Amlicke reported: 1. The Traffic Committee meeting is scheduled for September 9, 1986. 2. The Library Board Trustees plan to meet on September 10th. 3. That the Burgular Alarm Committee met on August 28th and approximately 720 questionnaires were mailed out and, of that number, approximately 300 responses were received stating that they were interested in the Burgular Alarm System. Mr. Amlicke stated that now the residents will be asked specifically if they would cane aboard and join the new system which will be hooked up to a central panel and to Police Headquarters. 4. The Horm=ks Ice Rink Committee met on August 27th and will meet again on September 16th to present their final recommendations on: Doing nothing, authorizing 3 million dollars for funding a year- round facility, or using existing equipment and upgrading it for one-half million dollars. Mr. Amlicke said that he will present the Committee's recommendations on the 17th of September. 5. Mr. Amlicke stated that he still had concerns about the Murray Avenue intersection regarding the timing of lights and recommended that the timing be increased to allow more than 40 to 12 seconds for turning right and then making a quick left. Adminstrator Altieri responded to this by stating he would ask the state to install the traffic signal as a push button system rather than an automatic one but that there was a difference in cost for another piece of equipment and he added that if the push button system caused a problem, the equipment could be deactivated. Councilman Lerman reported that: In July the Board voted to convert three 12 hour meters in the Town to 2 hour meters and that he had received several calls concerning the date the conversion would go into effect to which Administrator Altieri explained that he and Tom Leddy physically went to Parking Lot #3 and three meters were designated which will create the least problem and that they were activiated. ADJOURNMENT On motion by Councilman Amlicke, seconded by Councilman Lerman, it was unanimously resolved that the meeting be adjourned at 10:15 P.M. in honor of the new addition to the Chapin family. Patricia A. DiCioccio Town Clerk - 10 -