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HomeMy WebLinkAbout2017_05_03 Town Board Minutes May 3, 2017 Town of Mamaroneck Town Board Agenda Wednesday May 3, 2017 THE TOWN BOARD WILL CONVENE –AT 5:00PM, IN CONFERENCE ROOM A TO DISCUSS 1.Update- Weaver Street Firehouse Project 2.Discussion- Ethics Code Disclosure Form 3.Discussion- Larchmont Library- Use of Village Center 4.Discussion- Leaf Blower Regulations/Town Code Violations 5.New Business 6.Request for Executive Session 8:00pm CALL TO ORDER-Town Court PRESENTATION - PROPOSED 2017/2018 MAMARONECK SCHOOL DISTRICT BUDGET SUPERVISOR’S REPORT CITIZEN COMMENTS BOARD OF FIRE COMMISSIONERS 1.Fire Claims 2.Authorization- Phase 1- Engineering Services- Weaver Street Project 3.Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK Report of Bids- Contract TA-17-05- Road Resurfacing 1. Approval- Larchmont Library Plan- Management of Village Center 2. Set Public Hearing- Installation of Stop Sign Rockingstone Lane 3. Set Public Hearing- Parking Restriction- Palmer Avenue 4. Amendment- Retainer Agreement- Town’s General Counsel 5. Authorization- Energy Performance Contract Audit 6. Consideration of Certiorari 7. Proclamation – Arbor Day Tree City U.S.A. Award 8. APPROVAL OF MINUTES- April 19, 2017 REPORTS OF THE COUNCIL TOWN CLERK’S REPORT NEXT REGULARLY SCHEDULED MEETING- May 17, 2017 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator’s office at 381-7810 1 May 3, 2017 MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD ON MAY 3, 2017, BEGINNING AT 5:00PM IN CONFERENCE ROOM A AND CONTINUING AT 8:00 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Nancy Seligson Councilman Ernest C. Odierna Councilwoman Abby Katz Councilwoman Jaine Elkind Eney Councilman Thomas A. Murphy ALSO PRESENT: Christina Battalia, Town Clerk Stephen V. Altieri, Town Administrator Connie Green O’Donnell, Assistant Town Administrator William Maker, Jr., Town Attorney CALL TO ORDER - WORK SESSION On motion of Councilwoman Katz, seconded by Councilman Murphy, the Work Session was unanimously opened at 5:00PM. Update- Weaver Street Firehouse Project Additionally Present: Fire Chief Paul Tortorella Chief Tortorella gave an update on the replacement and reinforcement of the Fire Headquarters apparatus bay floors. Before the Board this evening is an agreement with Grigg & Davis Engineers, P.C., for structural engineering services. Grigg & Davis were previously retained to evaluate the condition of the apparatus floors. The Town Board reviewed a memo from Mr. Altieri dated April 29, 2017 with an update of the project. On the agenda for this evening’s Fire Commission is authorization to approve the construction document phase of the engineering proposal submitted by Grigg & Davis, and a transfer of funds. Additionally the Board discussed the upcoming referendum required for bonding of this project as well as bonding for the new turnout gear. Discussion- Ethics Code Disclosure Form Mr. Maker stated that he has been contacted by the attorney for the Town’s Land Use Boards as well as by the Chair for the Planning Board regarding the Disclosure Statement that employees, volunteers and officials of the Town are required to complete, if they are in a sensitive position as outlined in the Town’s Code of Ethics. Both of these individuals feel the Disclosure Form may be too broad and essentially unable 2 May 3, 2017 to be completed based on its broad nature. Mr. Maker elaborated, and then the Town Board asked that it be reviewed by the Board of Ethics. Statutorily the Board of Ethics is empowered to create the form for the Disclosure Statement. The Town Board reviewed a memo from Mr. Altieri with an update of the recent meeting that he and Supervisor Seligson had with Village of Larchmont and Library representatives “regarding the ongoing discussion as to whether the Larchmont Library should assume responsibility for the managing and maintenance of the Village Center.” The memo outlined how the arrangement would be structured. The Town Board asked for backup detail to justify the 10% of operating costs that the Village of Larchmont would pay for operation of the Village Center, and for clarification on the types of functions that will be held in the Village Center. Specifically, the Town Board asked whether they are Library functions or general community organization functions. The Town Board also asked for clarification of who would pay for capital repairs and expenditures, noting that the Town should not pay for capital expenditures for a building it does not own. These additional questions will be discussed with the Village of Larchmont. Mr. Altieri will also find the original agreement between the Town and the Village of Larchmont regarding the Library. ADDED ITEMS Supervisor Seligson noted that two senior class interns from Mamaroneck High School will begin working with Neha Dhanik on the recycling directory termed the Recyclopedia. Neha has been working on behalf of the Sustainability Collaborative to create the Recylcopedia. The directory will be available in hard copy and on-line. Supervisor Seligson stated that the Town is being recognized for the Recyclopedia by the County at its Earth Day event being held at Kensico Dam. Supervisor Seligson reported that she met with New Rochelle City Manager Chuck Strome and Westchester County Legislator, Catherine Parker, to discuss reconvening the Long Island Sound Watershed Intermunicipal Council (LISWIC) to focus on the revised NYS DEC MS4 program. Supervisor Seligson updated the Town Board on a recent outreach initiative regarding the ban of plastic bags. The Town of Mamaroneck Sustainability Collaborative is kicking off the Reusable Bag Initiative through a video contest to publicize the initiative. Mr. Altieri stated that the Ice Rink has just been rented for the filming of a scene for HBO’s ”The Divorce”. Councilwoman Katz stated that the Sustainability Committee presented the bicycle lane proposal to the Traffic Committee. Discussion- Leaf Blower Regulations/Town Code Violations The Town Board reviewed the Town’s fines schedule, as well as a memo from Mr. Altieri outlining a survey of other local communities’ fines for noise/leaf blower violations. Currently the Town Law states fines not 3 May 3, 2017 to exceed $250.00. The Town Board would like to establish a minimum fine, and discussed what that minimum should be. The Town Board asked Mr. Maker to draft legislation establishing the first offense at $125.00, the second offence at $250.00 and the third and subsequent offenses at $500.00. The Town Board agreed this was a good first step while they continue to research the reduced decibel level blowers. Supervisor Seligson will send to the Town Board the research George Roniger completed on the reduced decibel leaf blowers. The Town Board received an update from Connie Green O’Donnell on her attendance at a recent forum held by the New York State Department of State regarding the County-wide Shared Services Initiative, a mandate that is part of the New York State Budget. Ms. O’Donnell detailed many of the specific requirements placed on the County and the local municipalities with respect to this mandate. The Town Board reviewed the Guidance Document issue by the State. Request for Executive Session On motion of Councilwoman Elkind Eney, seconded by Councilman Murphy, the Board unanimously agreed to enter into an Executive Session to discuss the sale of land at 59 Mohegan Road and 84 Iselin Terrace. EXECUTIVE SESSION Sale of Land: 59 Mohegan Road 84 Iselin Terrace. On motion of Councilman Murphy, seconded by Councilwoman Katz, it was RESOLVED, that the Mamaroneck Town Board does hereby authorize the Town Attorney to proceed with eviction proceedings for 84 Iselin Terrace, and BE IT, FURTHER RESOLVED, that the Town Administrator is hereby authorized to execute related documents on behalf of the Town. On motion of Councilwoman Elkind Eney, seconded by Councilman Murphy, the Board unanimously agreed to resume the Regular Meeting. CALL TO ORDER - REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Seligson at 8:15 PM, she then pointed out the location of the exits. 4 May 3, 2017 Supervisor Seligson noted that the Town Board met for a worksession beginning at 5:00 o’clock this evening, adding this is an open meeting that all residents’ are welcomed to attend. PRESENTATION – Mamaroneck School Superintendent, Dr. Robert Shaps – Presentation of 2017/2018 School District Budget Dr. Shaps gave a presentation of the Superintendent’s Proposed Budget for 2017/2018, including handouts to the Town Board. Dr. Shaps also distributed a handout highlighting the budget at a glance. The school th budget vote will be held on Tuesday, May 16, and the Town Board encouraged all residents to come vote to support our schools. SUPERVISOR’S SUMMARY REPORT We had many celebratory and successful events in the Town the past few weeks. The Recreation Department held the annual Bunny Hop at which a record 258 people participated. We had 45 people at the cleanup of the Hommocks Conservation Area on Earth Day including students from many schools, the Lions Club, Walgreens staff and Town staff and Board. The Sustainability Collaborative had a table at the Sheldrake Spring Festival where they sold rain barrels, rakes and recycling bins. We celebrated Arbor Day with a tree planting ceremony at the th VFW on April 28. Local girl scouts and veterans joined us as we dedicated a plaque to the veterans of VFW Post 1156 David Potts. I had the opportunity to participate in the LWV program, Running and Winning, where female high school student leaders meet with female elected officials to talk about running for office. It’s wonderful to meet these exceptional young women. I also went to the At Home on the Sound gala last night (with Jaine) where they honored Gene and Emily Grant who are really local royalty. The Town just received the good news that Westchester County will recognize the Town’s Sustainability Collaborative with an award for education in recycling at the County’s Earth Day th celebration at the Kensico Dam on Saturday May 13. This award is the result of a new initiative called the Recyclopedia that was supported by the Collaborative and implemented by Neha Dhanik. It is a directory for recycling anything you can think of. We have two MHS seniors working as interns for the next 4 weeks, Henry Harwood and Sam Mollin. The SSES continues and there is a joint effort between the County and the 4 municipalities working on the sewers to study the consolidation of the sewer district under the one operator. This could make the system run more efficiently and economically. We have received several complaints of unleashed dogs on the Sheldrake and Colonial Greenway trails. Please remember to leash your dog. The leash requirement is for everyone’s safety and enjoyment of the trails. As nice as your dog might be, you must leash your dog for young people, people who are scared of dogs and runners. The police will begin issuing summons. 5 May 3, 2017 Finally, I will mention two upcoming events. The Coast Guard Auxiliary Base in Harbor Island th Park will have their base opening on Saturday May 6 at noon and the opening of the senior citizen art show will be at the Larchmont Library on Saturday May 6th from 2:00 to 4:00. CITIZEN’S COMMENTS Supervisor Seligson asked if anyone in the audience would like to address the Board, and there was not. BOARD OF FIRE COMMISSIONERS The Meeting was called to order by Commissioner Seligson, and then on motion of Commissioner Elkind Eney, seconded by Commissioner Katz, the Board of Fire Commissioners was unanimously declared open. Present were the following Members of the Commission: Commissioner: Nancy Seligson Commissioner: Ernest C. Odierna Commissioner: Abby Katz Commissioner: Jaine Elkind Eney Commissioner: Thomas A. Murphy 1. FIRE CLAIMS On motion of Commissioner Odierna, seconded by Commissioner Elkind Eney, it was RESOLVED that this Commission hereby authorizes payment of the following Fire Department Claims as approved by the Fire Chief and audited by the Comptroller’s Office: VENDOR DESCRIPTION AMOUNT AAA Emergency Supply Co. Regulator repair, New Truck equipment / tools, Air Pak repair $1,423.35 Big Easy glo/easy wedge kit, Stainless Steel hydrant marker, Recharge press. AAA Emergency Supply Co. gauge 896.00 AT & T Mobility Wireless Service for 3/12/17 - 4/11/17 362.34 Amazon Trash bags, Mr. Clean, CLR-4PRO Calcium 157.49 Amazon Waterproofing with PTEF, Klein Tools, GOJO, Style N Craft 252.96 ASAP Pager repair - shipping cost 4/14/17 35.59 ASAP Shipping costs 12/28/16 24.06 Brady, Melissa Fee for Training Course - Active Shooter 25.00 Cablevision Cable Services 4/23-5/22/17 212.70 CIT Xerox Copier contract service 4/21/17 261.56 6 May 3, 2017 Chatsworth Cleaners Uniform Cleaning 3/13, 3/28/17 51.74 Con Edison Fire HQ Gas Svc 3/2-3/31/17 940.95 Minerva VA Cleaners Patch up to 36 sq inc/coat 20.00 New England Uniform, LLC. Shirts, jackets, lapels, badges 1,306.00 New England Uniform, LLC. Chief Badge, Hat white w/flame visor 170.00 Ready Refresh Rental of Water Coolers at FD HQ 3/19 - 4/18/17 114.96 SiteOne Landscaping Supply Landscaping supply 42.35 Sound Shore Pest Control Exterminating Services 3/23, 1/24/17 130.00 Sound Shore Chiefs Association Yearly Dues for Jan 2017- Dec 2017 300.00 Tony's Nursery Inc. Propane Exchange 29.00 TCD Cellular Communications Autism Awareness Magnets 76.00 UniFirst Corporation Cleaning supplies for building 3/17, 3/31, 4/7/17 164.10 UniFirst Corporation Cleaning supplies for building 4/14, 4/21/17 169.20 United Overhead Door Corp. Repair on overhead door 4/14/17 297.00 Verizon Fire HQ service 4/10-5/9/17 240.09 Villa Maria Pizza Food for Explorer Drill 4/5/17 64.37 Villa Maria Pizza Food for Explorer Drill 12/4/16, 1/4/17, Special 12/30/16, 1/8/17, Fast 12/29/16 428.82 Villa Maria Pizza Food for Dept. Drill 4/18/17 144.59 Westch Joint Water Works 205 Weaver St. Charges 2/25 -3/25/17 138.19 Westch Joint Water Works Water charges 3/31 - 6/30/17 100.00 Westech Elevator Services, Inc. Maintenance for month of April 2017 175.00 Total: $8,753.41 The above resolution was put to a roll call vote: Commissioner Murphy Aye Commissioner Elkind Eney Aye Commissioner Katz Aye Commissioner Odierna Aye Commissioner Seligson Aye 2.Other Fire Department Business On motion of Commissioner Elkind Eney, seconded by Commissioner Odierna, it was RESOLVED, that the Mamaroneck Town Fire Commissioners does hereby approve the Construction Document Phase, as outlined in the Letter of Agreement submitted by Grigg and Davis, dated April 25, 2017, in the amount of $62,625.00, plus reimbursable expenses, and BE IT, FURTHER 7 May 3, 2017 RESOLVED, that the Mamaroneck Town Fire Commissioners does hereby authorize a transfer of funds in the amount of $63,000, as outlined by the Town Comptroller in the following schedule, and BE IT, FURTHER RESOLVED, that the Town Administrator is hereby authorized to execute said agreement with Grigg and Davis, on behalf of the Town. AMEND 2017 CAPITAL PROJECT & BUDGET - FIRE H.Q. BUILDING IMPROVEMENTS 5/3/2017 TOWN BOARD MEETING CAPITAL PROJECTS FUND (FUND H): AMEND BUDGET: EXP H.3410.0400.2017.29 FIRE BUILDING IMPROVEMENTS $63,000.00 REV H.0000.5034.2017.29 TRANSFERS FROM FIRE DISTRICT $63,000.00 (CAPITAL PROJECT #2017-29) (Increase project budget with $63,000 funding to be transferred from Fire District Fund Balance (Source - unrestricted fund balance) * Original Capital Project Budget: $ - * Funding source: * TRANSFER FR FIRE - R.O.B. 5/3/17 $ 63,000.00 * * Capital Project Budget amended & adopted on 5/3/17: $63,000.00 FIRE DISTRICT (FUND SF): AMEND BUDGET: EXP SF.9900.9950 TRANSFER TO CAPITAL PROJECT $63,000.00 REV SF.0000.5995 APPROPRIATED FUND BALANCE $63,000.00 * Increase Fund SF budget with $63,000 of appropriated fund balance (for Capital Project). The above resolution was put to a roll call vote: Commissioner Murphy Aye Commissioner Elkind Eney Aye Commissioner Katz Aye Commissioner Odierna Aye Commissioner Seligson Aye 8 May 3, 2017 Commissioner Elkind Eney read the Fire Report for the Month of April 2017, as submitted by Chief Tortorella as follows: April 2017 ALARM TYPE NUMBER Generals 26 Minors 20 Stills 1 Out of Town (Mutual Aid) 3 EMS 35 Drills 4 TOTAL 89 Total number of personnel responding: 605 Total time working: 37 hours and 21 minutes On motion of Commissioner Elkind Eney, seconded by Commissioner Katz, it was RESOLVED, that the Town of Mamaroneck Fire Commissioners does hereby accept the Service st Awards Report for the 1 Quarter of 2017, as follows: ATTACHMENT A The above resolution was put to a roll call vote: Commissioner Murphy Aye Commissioner Elkind Eney Aye Commissioner Katz Aye Commissioner Odierna Aye Commissioner Seligson Aye There being no further business to come before the Commission, on motion of Commissioner Murphy, seconded by Commissioner Odierna, the Commission unanimously adjourned and the Town Board reconvened. AFFAIRS OF THE TOWN 9.Report of Bids- Contract TA-17-05- Road Resurfacing 9 May 3, 2017 The following report of bids is entered into the record as follows: ATTACHMENT B On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, the following was approved WHEREAS, on April 20, 2017 the Town publically opened and read three (3) bids for Contract TA-17-05 Road Resurfacing and related work. NOW, THEREFORE, BE IT RESOLVED, that the Mamaroneck Town Board does hereby award Contract TA-17-05 – Road Resurfacing and related work, to the lowest responsible bidder meeting all of the Town’s requirements, ELQ Industries, to provide road resurfacing services at a total cost of $989,670.00, and BE IT, FURTHER RESOLVED, that the Town Administrator is hereby authorized to execute said contract on behalf of the Town. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 10.Approval- Larchmont Library Plan- Management of Village Center DEFERRED 11.Set Public Hearing- Installation of Stop Sign Rockingstone Lane On motion of Councilwoman Elkind Eney, seconded by Councilman Murphy, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby set the date for a Public Hearing on “Stop Sign at the Intersection of Rockland Avenue and Forest Avenue” Law, for May 17, 2017 at 8:00PM at the Town Center, 740 West Boston Post Road, and BE IT FURTHER, 10 May 3, 2017 RESOLVED, that the Town Clerk is hereby authorized to publish the notice of said hearing in a newspaper appointed as an official newspaper, and that said Notice, be posted. 12.Set Public Hearing- Parking Restriction- Palmer Avenue On motion of Councilwoman Elkind Eney, seconded by Councilman Murphy, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby set the date for a Public Hearing on “Restriction on Parking on Sections of the North side of Palmer Avenue in the vicinity of 1299 Palmer Avenue” Law, for May 17, 2017 at 8:00PM at the Town Center, 740 West Boston Post Road, and BE IT FURTHER, RESOLVED, that the Town Clerk is hereby authorized to publish the notice of said hearing in a newspaper appointed as an official newspaper, and that said Notice, be posted. 13.Amendment- Retainer Agreement- Town’s General Counsel On motion of Councilman Murphy, seconded by Councilwoman Elkind Eney, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the changes to the retainer agreement with the Town’s General Counsel as outlined in the Town Administrator’s memo dated April 29, 2017, and BE IT, FURTHER RESOLVED, that the Town Administrator is hereby authorized to execute said agreement on behalf of the Town. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 14.Authorization- Energy Performance Contract Audit On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, it was 11 May 3, 2017 RESOLVED, that the Mamaroneck Town Board does hereby approve the contract between Celtic Energy and the Town of Mamaroneck to conduct an audit of the Town’s Energy Performance Contract with Honeywell Systems at the cost of $7,910.00. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 15.Consideration of Certiorari On motion of Councilman Odierna, seconded by Councilman Murphy, it was RESOLVED, that the Town Board hereby authorizes the settlement of the following tax certiorari on the following terms: Kenneth M. and Linda R. Wiltsek 715 Mamaroneck Avenue Section/Block/Lot: 8-22-366 Town of Mamaroneck/Village of Mamaroneck Year Assessment Amount of Reduction Reduced Assessment 2011 $ 25,700 $ 6,380 $ 19,320 2012 $ 25,700 $ 7,430 $ 18,270 2013 $1,350,000 $300,000 $1,050,000 2014 $1,350,000 $250,000 $1,100,000 2015 $1,350,000 $250,000 $1,100,000 2016 $1,350,000 $250,000 $1,100,000 The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 8. PROCLAMATION – Arbor Day Tree City U.S.A. Award 12 May 3, 2017 PROCLAMATION ARBOR DAY TREE CITY U.S.A. AWARD WHEREAS, Friday, April 28, 2017 is recognized by the Town of Mamaroneck as Arbor Day, a special day set aside for the celebration and planting of trees; and th WHEREAS, Two thousand seventeen marks the 25 year the Town of Mamaroneck has been recognized as a “Tree City U.S.A.”, one of only 43 communities in New York State to have attained the 25 year distinction named by the National Arbor Day Foundation. The Town of Mamaroneck has taken its tree-care responsibilities seriously with an effective community forestry program for a long time; and WHEREAS, Trees make a world of difference in our communities. Trees have long been recognized for the beauty and value they lend to homes, neighborhoods, parks and business areas. At the same time, those trees conserve energy, help clean the air, protect rivers and streams, and provide a home for wildlife in our towns and cities. NOW, THEREFORE, BE IT RESOLVED that I, Nancy Seligson, Supervisor, and the members of the Town Council of the Town of Mamaroneck urge all citizens to participate in programs and activities designed to furthering the establishment of trees in our community and I hereby th proclaim that the Town of Mamaroneck has – for the 25 year – been recognized as a “Tree City USA.” IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the Town of Mamaroneck to be affixed this 28th day of April 2017. WRITTEN COMMUNICATIONS None REPORT OF COUNCIL The Town Board Members reported on their various activities and meetings since the last Town Board Meeting. ADJOURNMENT On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, the meeting was unanimously adjourned at 9:20 PM ________________________________ Submitted by Christina Battalia, Town Clerk 13